HomeMy WebLinkAbout12/13/2018 'RECEIVED
MEETING AGENDA
Mattituck Park District JAN 2 2 2019
Board of Commissioners Meeting
Thursday, December 13, 2018 @ 6:30 p.r-r . Southold Town Clerk
Presiding Commissioners Doris McGreevy, Chairperson
Gerard Goehringer, Commissioner
Nicholas Deegan, Commissioner
David Prokop, Legal Counsel
Lynne Krauza, Secretary
Call to Order
Pledge
Approval of 11/15/18 Meeting Presented via email
Treasurer's Report Angela Noncarrow
Maintenance Update Tim Pumillo
Clerk's Report Lydia Tortora
PUBLIC COMMENT SESSION ON AGENDA ITEMS
All other comments re_gardin_a non-agenda items will be held
at the end of the meetin_g
Please limit comments to no more than 5 minutes
1. Audit Clerk's Report from 11/15/18 Meeting
2. Veterans Park
(a) Bathroom Facility Project Update— Rebid Project as One Bid
(b) HVAC Split Zones Update
(c) Roadside Drainage Issue
(d) Amend Community Room Rules and Regulations
(e)Award Bid to We'll Floor U for new flooring in Community Room
3. Aldrich Lane
(a) Bathroom Addition Project Update
(b) Sanitary System Proposal
(c) Bathroom Addition Proposal for General Contractor
4. Peconic Bay Beach — Parking Lot Bid Packet
5. Lodge
(a) Generator
(b) Review of Well Permit Expediting Proposals
6. Proposed Resolution to Improve Work Sessions
RESOLUTIONS
Resolution 2018-122 authorizing the Clerk to place a classified ad in The Suffolk
Times for the position of Secretary
Resolution 2018-123 awarding the bid to We'll Floor U for the purchase and
installation of vinyl plank flooring in the Community Room
Resolution 2018-124 amending the Community Room Rules and Regulations
Resolution 2018-125 implementing procedures for the transfer of materials, keys, etc.
to an incoming Commissioner effective with the December meeting
Resolution 2018-126 implementing rules to improve Work Session meetings
Resolution 2018-127 approving reimbursement to Gerard Goehringer for the purchase
of 6,000 Easter eggs for the 2019 Easter Egg Hunt
Resolution 2018-128 approving the Bill Register and authorizing payment of the
current bills
EXECUTIVE SESSION
Matters Involving Employment of Particular Person(s)
PUBLIC COMMENTS
MATTITUCK PARK DISTRICT
BOARD OF COMMISSIONERS MEETING MINUTES
DECEMBER 13, 2018
Attendance
Doris McGreevy, Chairperson
Nicholas Deegan, Commissioner
Gerard Goehringer, Commissioner
David Prokop, Legal Counsel
Angela Noncarrow, Treasurer
Lydia Tortora, Clerk
Tim Pumillo, Maintenance
Lynne Krauza, Secretary
CALL TO ORDER
D. McGreevy called the meeting to order at 6:38 p.m.
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve the Minutes from the November 15, 2018 Meeting submitted
via email.
TREASURER'S REPORT
A. Noncarrow said that the Bridgehampton National Bank (BNB) Operating Account
totals $2,164.12, the BNB Money Market Account totals $1,057,163.89, the BNB Payroll
Account totals $774.18, and petty cash is 0. She said the Bill Register totals
$28,115.24 and there are two add-ons for Orlowski Hardware and WB Mason that total
under $400. She will revise the Bill Register to include the add-ons and email to L.
Krauza for filing with the Town Clerk.
A. Noncarrow referred the Commissioners to the Budget Ledger and Open Purchase
Order list attached to her Report. D. McGreevy asked if we had enough for BP and A.
Noncarrow said we added an additional $700 to get us through the end of the year. A.
Noncarrow said that Fidelis is increasing by $4.31/month. D. Prokop confirmed that we
have open Purchase Orders for Great White, Platinum East,Westco and Wily's
Carpentry. A. Noncarrow said once she closes a Purchase Order it is removed from the
list and D. Prokop agreed with this procedure.
Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried
unanimously to accept and approve the Treasurer's Report.
CLERK'S REPORT
L. Tortora said that we need to perform an audit from her November Report. The
Commissioners and D. Prokop audited People's United Bank and Girl Scout Troop 220
and everything was found to be in order.
L. Tortora said she is taking bookings for next year for Community Room and Lodge
and there is much interest for next Spring and Summer.
N. Deegan questioned how 2 hours was arrived at for the Town of Southold GOP
booking. L. Tortora said she did not say 2 hours. N. Deegan asked if they paid our
regular fee and L. Tortora said yes. N. Deegan questioned how many people were in
attendance because they put 21-50 on their Application. L. Tortora said she doesn't
know how many people were there because she was not there. D. McGreevy said she
was there and N. Deegan was there and there were not more than 50 people in
attendance.
The Commissioners and D. Prokop audited Boy Scout Troop 179 and Girl Scout Troop
2098 and everything was found to be in order.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to accept and approve the Clerk's Report.
MAINTENANCE UPDATE
T. Pumillo reminded the Commissioners that after Monday he will be on vacation for two
weeks.
T. Pumillo said that Lenny is done with closing the gates after the 1St of the year. He
said the Commissioners will need to decide what to do with the gates. N. Deegan said
last year we left them open and T. Pumillo said we had no problems last year when they
were left open. N. Deegan said we should leave them open. G. Goehringer said he will
speak with Lenny.
T. Pumillo said that the Suffolk County Department of Health Services (SCDHS) is
asking for a water sample from the Lodge for testing purposes. He said the water was
tested twice already by them and that GNS has also performed a water test. D.
McGreevy said to call the Commissioners when they need access to the Lodge again.
T. Pumillo said there is bottled water at the Lodge now.
T. Pumillo said he is meeting the inspector for the fire alarm system at the Lodge
tomorrow.
T. Pumillo said that the SCDHS prepared a list of repairs for the Lodge and he said
several items seem a bit much. He said we have-to fix the holes in the closet where the
chairs are stored. Install covers on outlets that are missing them. He said they want a
report on the water and GNS will take care of this. G. Goehringer said that SCDHS
should have access to the building for a water test only.
T. Pumillo said the outside LED lights are installed at the Lodge and Veterans Park. He
said the new electric box is installed at Wolf Pit. He said the new electric box has digital
timers. G. Goehringer said he will call the electrician to have him set the timers.
T. Pumillo said the leaves are mostly done except for some at Aldrich Lane.
T. Pumillo said the generator works at the Lodge and should come on automatically in
the event of a power failure.
T. Pumillo said they need to paint at Vets and the walls and floors at Aldrich Lane. G.
Goehringer said to make sure we use the proper paint for the floors.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to accept and approve the Maintenance Update.
Audit Clerk's Report from November 15, 2018 Meeting
This was covered under the Clerk's Report.
VETERANS PARK
Bathroom Facility Project Update— Rebid Project as One Bid
D. McGreevy explained that we are considering rebidding the project as one bid. L.
Tortora said she contacted Don O'Hanlon, President of Carter Melence, and he is
interested in rebidding the project. She told him to contact L.K. McLean Associates
(Chris Dwyer) for the bid package. She said Chris Dwyer said the bid package was left
at the front desk for them. She said this will give us two bidders for the project and we
may get more once we advertise. She suggested we advertise for two weeks and open
the sealed bids at the February meeting to avoid having to have a Special Meeting. The
Commissioners agreed to advertise for rebid on January 10 and 17, 2019 and an add-
on resolution will be placed on tonight's Agenda.
HVAC Solit Zone Update
L. Tortora said she emailed the second lowest bidder to confirm that their bid was for
prevailing wage. She is still waiting for confirmation.
Roadside Drainage Issue
D. McGreevy said that she and T. Pumillo have been speaking with the Town's Highway
Superintendent about the Town fixing the drainage issues at Aldrich Lane in exchange
for us allowing them to use our recharge basin to correct the drainage issues at the
corner of Peconic Bay Blvd. and Bay Avenue. T. Pumillo said the drainage issues at
Vets are bad. N. Deegan said the Town should use their own sump to drain the water
into. D. Prokop expressed concerns over allowing the Town to use our property for
drainage and may require legislative approval. He said the Town should correct the
problem without using our property. N. Deegan suggested we send a letter to the Town
stating these concerns and the Commissioners agreed to have D. Prokop send this
letter to the Town.
Amend Community Room Rules and Regulations
N. Deegan said any amendment should be placed on an Agenda so it can be reviewed.
L. Tortora said we went through these amendments at the December Work Session in
detail. The amendments include all fees due 60 days in advance of booking, time slots
are now 7 hours from 6 which allows more time for decorating, setup, etc., wedding
bookings are now 2-day bookings for 14 hours total, emphasis on no glass outside the
building, and the notice about leaving the room clean and undamaged, etc. and
cancellations for full refund now require 60 days' notice.
Award Bid to We'll Floor U for New Flooring in Community Room
L. Tortora said that We'll Floor U picked up their samples and they will contact her to
schedule the installation date.
ALDRICH LANE
Bathroom Addition Proiect Update and General Contractor Proposal
D. McGreevy reiterated the discussions for having a general contractor oversee this
project. She reviewed the email she received from Chris Dwyer in connection with the
proposal he submitted for this purpose. Chris Dwyer reduced their original fee for
overview from $5,500 to $2,700. The additional work regarding changes to the original
plans came off this amount. The additional cost for oversite is $2,700 by L.K. McLean
Associates. D. McGreevy said that Chris Dwyer will act as general contractor for the
project so L. Tortora doesn't have to field questions she doesn't know how to answer.
L. Tortora can now forward all questions to Chris Dwyer. N. Deegan said they originally
proposed 64 hours for construction administration and inspection services instead of 32
hours. D. McGreevy said the additional $2,700 brings it back up to 64 hours. D.
McGreevy said that N. Deegan should have consulted with she and G. Goehringer
before having Chris Dwyer make any changes. N. Deegan disagreed and D. McGreevy
said he made at least 3 changes through Chris Dwyer without consulting with them and
she reiterated that these changes cost the Park District money.
L. Tortora said we need to amend the contract with Irwin Contracting because of
changes that were made to the project such as the heater. She will work with Irwin on
the contract. D. Prokop suggested we adopt a resolution this evening regarding the
Irwin Contracting credit of$10,000, the additional $2,200 design element credit and the
installation of the wall heater. The price for the wall heater from Irwin is $850 but we are
unsure as to whether this includes the purchase of the heater. D. Prokop said he will
check with Irwin Contracting as to whether the $850 cost includes the purchase and
installation for the wall heater. L. Tortora and/or D. Prokop will email L. Krauza the
sheet that includes all amendments to their contract.
L. Tortora said she is still waiting to hear from North Shore Well Drilling to arrange for
signing of the contract.
Sanitary System Proposal
L. Tortora said that Scott Albrecht signed the contract as of today and she has his
insurance documents. She said his proposal for digging the trench is $2,000. D.
McGreevy will sign the contract with Albrecht this evening.
Peconic Bay Beach — Parking Lot Bid Packet
D. McGreevy said she forwarded the bid packet to the Commissioners. She said she
spoke with Legislator, Al Krupski, about the drainage issues at this property. She said
Al Krupski stopped by and took a look at the property and he said he will help us with
this issue. D. McGreevy said the sump is collapsing. She said Al Krupski will contact
the Town to see what they can do regarding the sump. He said it may be a matter of
cleaning the pipe there that is clogged. D. McGreevy said we need to address this
issue so we can beautify this property and install a nice parking lot. She said Al Krupski
said he will find out who did the work there regarding the sump and pipe. She said this
will be a combined effort with the DEC, Mattituck Yacht Club and the Town and possibly
the County to resolve the issues here. The Commissioners agreed to wait and see
what Al Krupski can do to resolve the issues before proceeding with the parking lot.
LODGE
Generator
This was covered under the Maintenance Update.
Review of Well Permit Expediting Proposals
D. McGreevy said we will not use an expediter and will handle this matter on our own.
N. Deegan said he thought we were going to hire GNS to handle this and G. Goehringer
said he received a proposal from GNS. D. McGreevy said she does not feel we need to
proceed with an expediter and if we determine at a later time, we will need an expediter,
we can hire someone then.
Proposed Resolution to Improve Work Sessions
D. McGreevy read the proposed resolution at this time. N. Deegan said he thought it
was a bit harsh and he is in favor of participation from the public that we serve. D.
McGreevy stated that the Town has the same procedures for Work Sessions and if
someone would like to present something to the Board, they can make an appointment
to do so. She said this is necessary so that we can have orderly Work Sessions and
conduct the business of the Park District. She said we have had members of the public
in the past interrupt our Work Sessions and prolong the time frame. She said members
of the public can voice their concerns at our regular monthly meetings.
Public Comment
George Lomaga, Ron McGreevy, Jane Flinter, Maureen Deegan, Ken Deegan and
Janet Mehan were in attendance from the public.
Maureen Deegan (audience comment) said she was at a meeting a while ago and feels
we need more information on the website. Ms. Deegan questioned a booking for
a Mattituck High School Reunion in the summer and L. Tortora said we have no
Application for such a booking. She suggested that Ms. Deegan call the office for
clarification in the future. L. Tortora explained that in January she will accept bookings
through June. She said security deposits are good for 6 months. L. Tortora said she
will hold a date if it is available provided they give us a security deposit within 6 months
of the booking. Ms. Deegan said L. Tortora does a good job for the Park District and is
an asset. She said amending the Rules and Regulations may open up problems. She
asked if L. Tortora will take a second booking for a date already reserved and she said
yes. L. Tortora said she keeps a waiting list. She also explained how many people are
just shopping around. Ms. Deegan asked if the Board was considering any
amendments concerning weddings and D. McGreevy said yes. Ms. Deegan then asked
about the new flooring for the Community Room and acoustical issues. D. McGreevy
said we-are purchasing sound absorbers for the walls once the flooring is installed.
Ken Deegan (audience comment) suggested we allow the public to comment after the
Work Session meeting items are concluded. N. Deegan asked if the meeting Agendas
can be placed on our website before the meetings. D. McGreevy suggested the Board
consider Chris Shashkin for taking care of the website rather than L. Tortora doing
everything. L. Tortora suggested an enclosed bulletin board be installed on the outside
of the Vets building for posting hours of the office, agendas, etc. D. Prokop said we still
need help with the website. The Commissioners agreed to purchase this display
case/bulletin board. L. Tortora said she will place meeting Agendas on the website. N.
Deegan reiterated that he is not in favor of the resolution pertaining to Work Sessions
and that the public should be allowed to participate.
Ken Deegan also questioned the resolution pertaining to the transfer from one
Commissioner to another and D. Prokop said that it is effective next year. N. Deegan
said he has no paperwork and he said he will get together with George Lomaga.
Jane Flinter (audience comment) asked that we all introduce ourselves. Ms. Flinter
clarified that we hold 2 meetings per month and that she feels our meetings should be
happy and they seem joyless.
Janet Mehan (audience comment) thanked N. Deegan for his service to the Park
District. She asked the status of the bathroom project which was covered earlier. She
also said we have playground issues at Vets.
Resolutions
Resolution 2018-122 authorizing the Clerk to place a classified ad in The Suffolk Times
for the position of Secretary was unanimously approved.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve Resolution 2018-122.
Resolution 2018-123 awarding the bid to We'll Floor U for the purchase and installation
of vinyl plank flooring for the Community Room was unanimously approved.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve Resolution 2018-123.
Resolution 2018-124 amending the Community Room Rules and Regulations was
unanimously approved.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve Resolution 2018-124.
Resolution 2018-125 implementing procedures for the transfer of materials, keys, etc. to
an incoming Commissioner effective December 2019 was approved 2 to 1.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to
approve Resolution 2018-125.
Resolution 2018-126 implementing rules to improve Work Sessions was approved 2 to
1.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to
approve Resolution 2018-126.
Resolution 2018-127 approving reimbursement to Gerard Goehringer for the purchase
of 6,000 Easter eggs for the 2019 Easter Egg Hunt was unanimously approved.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve Resolution 2018-127.
Resolution 2018-128 approving the Bill Register and authorizing payment of the current
bills was unanimously approved.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve Resolution 2018-128.
Resolution 2018-129 authorizing the Clerk to advertise for the rebid of the Veterans
Park Bathroom Project for two weeks in The Suffolk Times, on January 10 and 17,
2019, was unanimously approved.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve Resolution 2018-129.
Resolution 2018-130 authorizing modifications to the contract with Irwin Contracting to
include a $12,200 credit to the Park District and an $850 cost to the Park District for the
wall heater for the Aldrich Lane Building Addition Project.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve Resolution 2018-130.
Resolution 2018-131 approving an additional payment to Albrecht Landscape &
Contracting Inc.in the sum of$2,000 for digging the trench for the electric and water
lines in connection with the Aldrich Lane Bathroom Addition Project was unanimously
approved.
Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried
unanimously to approve Resolution 2018-131.
There being no further business to come before the meeting, motion by D. McGreevy,
seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at
8:10 p.m.
RESOLUTION 2018-122
RESOLUTION AUTHORIZING THE CLERK TO RUN A
CLASSIFIED AD FOR THE POSITION OF SECRETARY
RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby authorize the Clerk to run a classified ad in The Suffolk Times for the
position of Secretary, said ad to run in the December 13 and 27, 2018 editions.
RESULT: ADOPTED 12/13/18 (Unanimous)
RESOLUTION 2018-123
RESOLUTION AWARDING THE BID TO WE'LL FLOOR U
FOR THE PURCHASE AND INSTALLATION OF NEW VINYL PLANK
FLOORING IN THE COMMUNITY ROOM
RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby award the bid to We'll Floor U as the lowest responsible bidder for the
purchase and installation of new vinyl plank flooring in the Community Room at a
cost not to exceed $8,500, all in accordance with their Proposal dated October
26, 2018.
RESULT: ADOPTED 12/13/18 (Unanimous)
RESOLUTION 2018-124
RESOLUTION AMENDING THE VETERANS PARK COMMUNITY ROOM
RULES AND REGULATIONS
RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby amend the Veterans Park Community Room Rules and Regulations, copy
attached, effective immediately.
RESULT: ADOPTED 12/13/18 (Unanimous)
RESOLUTION 2018-125
RESOLUTION IMPLEMENTING PROCEDURES FOR THE
TRANSFER OF MATERIALS, PAPERWORK, KEYS, ETC. TO AN INCOMING
COMMISSIONER EFFECTIVE DECEMBER 13, 2018
RESOLVED that the Board of Commissioners`of the Mattituck Park District
hereby implements procedures for the transfer of Park District materials,
paperwork, keys, etc., for the purpose of promoting a smooth transfer of duties,
to an incoming Commissioner; and be it further
RESOLVED that the transfer of materials, paperwork, keys, etc. be effective with
the December meeting; and be it further
RESOLVED that these procedures shall take effect at the Mattituck Park District
meeting scheduled for December of 2019.
RESULT: ADOPTED 12/13/18 (2 to 1)
AYES: D. McGreevy and G. Goehringer
NAYES: N. Deegan
RESOLUTION 2018-126
RESOLUTION IMPLEMENTING RULES TO IMPROVE WORK SESSION
MEETINGS
RESOLVED that the Board of Commissioners of the Mattituck Park District, in
order to promote productive meetings without interruption from the public and to
allow the Agenda items to proceed in a continuous manner, hereby implement
the following rules for all Work Session meetings, effective immediately:
All Work Session meetings shall be run with input from the Commissioners,
employees and scheduled appointments only;
At no time will a member of the public in attendance at said meeting be allowed
to interrupt the meeting with questions, comments, etc. before, during or after the
meeting;
Any violation of these rules will result in that person committing the violation
being subject to removal from the meeting.
RESULT: ADOPTED 12/13/18 (2 to 1)
AYES: D. McGreevy and G. Goehringer
NAYES: N. Deegan
RESOLUTION 2018-127
RESOLUTION AUTHORIZING REIMBURSEMENT FOR
PURCHASE OF EASTER EGGS FOR THE 2019 EASTER EGG HUNT
RESOLVED that the Board of Commissioners of the,Mattituck Park District
hereby authorize reimbursement to Gerard Goehringer, not to exceed $804.00,
for the purchase of 6,000 eggs for the 2019 Easter Egg Hunt to be held in April,
2019.
RESULT: ADOPTED 12/13/18 (Unanimous)
RESOLUTION 2018-128
RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING
PAYMENT OF CURRENT BILLS
RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby approve the Bill Register submitted by the Treasurer for the December
13, 2018 meeting and further authorize payment of the current bills.
RESULT: ADOPTED 12/13/18 (Unanimous)
RESOLUTION 2018-129
RESOLUTION AUTHORIZING THE CLERK TO REBID THE
VETERANS PARK BATHROOM FACILITY PROJECT IN
THE SUFFOLK TIMES FOR TWO WEEKS
,_RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby authorize the Clerk to advertise for rebid in The Suffolk Times in the
January 10 and 17, 2019 editions the Veterans Park Bathroom Facility Project.
RESULT: ADOPTED 12/13/18 (Unanimous)
RESOLUTION 2018-130
APPROVING AMENDMENTS TO THE CONTRACT WITH
IRWIN CONTRACTING FOR THE ALDRICH LANE BATHROOM
ADDITION PROJECT
RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby modify the Contract with Irwin Contracting Inc. for the Aldrich Lane
Garage Addition as follows: Contractor credits to the Park District totaling
$12,200.00; add purchase and installation of the wall heater in the sum of$890;
and be it further
RESOLVED that the total contract price with Irwin Contracting Inc. based on
these modifications is now$145,690.00.
RESULT: ADOPTED 12/13/18 (Unanimous)
RESOLUTION 2018-131
RESOLUTION AUTHORIZING AN ADDITIONAL PAYMENT TO
ALBRECHT LANDSCAPE & CONTRACTING INC. FOR DIGGING
THE TRENCH FOR THE WATER AND ELECTRIC LINES FOR THE
ALDRICH LANE BATHROOM ADDITION PROJECT
RESOLVED that the Board of Commissioners of the Mattituck Park District
hereby authorize an additional payment to Albrecht Landscape & Contracting Inc.
in the sum of$2,000.00 for digging the trench for the water and electric lines in
connection with the Aldrich Lane Bathroom Addition Project.
RESULT: ADOPTED 12/13/18 (Unanimous)
Veterans Park Community Room - Rules and Regulations
Special Use Permits will only be issued to residents of Mattituck Park District and to resident groups and organizations
within the Park District. Permits are non-transferable.Applicant must be on the premises during the event and is responsible
for the care of the Community Room,parking supervision,garbage and grounds cleanup,and all phases of the event.
Reservation Limit. Residents and groups may reserve only two(2)Saturdays and/or Sundays per year.
The Application should be returned with the security deposit payable to the Mattituck Park District. Completed
Applications,and fee(s)must be received 60 days prior to the event,unless timing requires it earlier.
Deposit. A SEPARATE DEPOSIT CHECK OF$250.00 is required to hold the date and to ensure against damages or
extra cleanup. We will hold your desired date once the deposit is received. The deposit will be returned if the area is
found to be undamaged,in clean condition,and compliant with the Rules and Regulations.
General Liability for Catered Events is mandatory and must be arranged and paid for by the applicant.
1. Caterers, Event Planners and/or other Agents of the Applicant: Must provide a "Certificate of Insurance" for
General Liability Insurance of not less than $1,000,000 without alcohol and an additional $1,000,000 Liquor Law
Liability Legal Policy if alcohol is served with the "Mattituck Park District" listed as an "Additional Insured" on a
Certificate of Insurance.The caterer must provide a copy of their liquor license to the Mattituck Park District.
Time Slots Available:Seven hours from 10:00 a.m.until 11:00 p.m.The building must be cleaned and vacant by 11 p.m.
Weddings&Wedding Receptions: Must reserve two days(14)hours combined)to allow for decorating,setup,etc.
Clean-up:
• Please include setup and clean-up within the six-hour time allotted.
• Group to set-up tables and chairs as needed.
• Group to vacuum and spot clean rug as needed. Kitchen floors to be swept and mopped clean.All surfaces to be
wiped clean including,tables,chairs,refrigerator,microwave,sinks,countertops and wall areas that have been soiled.
• All decorations must be removed at the end of the event.
• Garbage may be placed in the dumpster for an additional fee of$25,or must be removed from the premises.
General:
• All tables and chairs must remain in the building at all times.
• Alcoholic Beverages may not be served to persons under 21 years of age. The sale of alcohol is prohibited..
Applicant is responsible for compliance with the NY State Alcoholic Beverage Control Law.
• No glasses,bottles or any glass containers permitted anywhere outside of the building.
• Cooking equipment is NOT PERMITTED in building at any time. Crock pots/hotboxes/Sterno are okay.
• Use only gas grills outside. No grills or cooking under roof areas.
• Bonfires,fireworks,and animals are prohibited.
• Loud music is not allowed.Sound must be contained in building and at conversation level by 9:00 p.m.
• Smoking prohibited in the building and on the porch at all times.
• Bounce Houses and Inflatables. Prohibited regardless of size. No exceptions.
NOTICE:Applicant's Deposit Failure to leave the room,kitchen and porch clean,or any damages applicant incurs to Park
District furnishings or equipment,or a violation of any of the above rules will result in loss of the applicant's security deposit
Rental with Picnic Area: Please refer to the Picnic area Rules and Regulations for additional information.
Parking is available in the designated area of Veterans Beach parking lot or in the Picnic area if space is available.
Cancellation/Refund Policy. A full refund or change of date may only,be made if the applicant notifies the Park District
Clerk sixty(60) days in advance of the event.Applicants canceling less than sixty(60)days prior will forfeit the usage fee
and security deposit.
MPD 12113/2018
Mattituck !Park District
•Balance,Sheet
12/13/2018
Assdit
Account Account,Name Balance
A:200.1 . ,BNB (Operating) 2,164:1 Z ,
-A.20,1.2 BNB - Cash in,Time (Money"Market) ,057,163.89;'
A.202.1 BNB Payroll Acct 774.18,•'
A.210 Petty Cash ,0.00'
Total Assets
t
Mattituck Park District
Bill Register
12/13/18
Check# I Date Payee I Amountl Notes
ACH Pymt 11/25/18 FIDELIS CARE NEW YORK 391.24
26478 12/4/18 JJ Rutkowski 40.00 Helped w/the Love Ln Ramp
26479 12/4/18 Staples Credit Plan 297.90
26480 12/11/18 Advance Auto Parts 347.03
26481 12/11/18 Karen Allar 71.50 Election Teller
26482 12/11/18 Amagansett Building Materials 12.16
26483 12/11/18 BP 448.67
26484 12/11/18 CALLAHEAD 147.00
26485 12/11/18 C.F.Van Duzer Gas Service Inc. 171.91
26486 12/11/18 Diane Cotugno 78.00 Election Teller
26487 12/11/18 Eckert Oil Service, Inc. 771.72
26488 12/11/18 Christine A. Elliott 71.50 Election Teller
26489 12/11/18 Northville Flagpole Company 2,175.00
26490 12/11/18 Harry Goldman Water Testing 60.00
26491 12/11/18 Great White Propane 2,525.00
26492 12/11/18 Griffing Hardware Co., Inc. 80.95
26493 12/11/18 Home Depot Credit Services 180.13
26494 12/11/18 HOSTWAY BILLING CTR 69.50 Website
26495 12/11/18 Kaelin's Service Center Inc. 540.49
26496 12/11/18 Long Island Cauliflower Association 71.40
26497 12/11/18 Mattituck Environmental Services 200.00
26498 12/11/18 L.K.McLean Associates, P.C. 1,577.60 Aldrich BR, Cl Svices
26499 12/11/18 National Grid 352.40
26500 12/11/18 Nawrocki Smith LLP 2,750.00
26501 12/11/18 Optimum 281.77
26502 12/11/18 Platinum East Electric, Inc. 1,650.00 Wolf Pit Electrical Box
26503 12/11/18 Mattituck Plumbing Supply Inc. 25.60
26504 12/11/18 Postmaster 50.00 Angela stamps
26505 12/11/18 David B Prokop 950.00
26506 12/11/18 PSEG Long Island 1,727.07
26507 12/11/18 RSF 180.00
26508 12/11/18 Suffolk County Water Authority 85.60
26509 12/11/18 Verizon 34.97
26510 12/11/18 Verizon Wireless 139.63
26511 12/11/18 Wesco Distribution 8,659.50
26512 12/11/18 Wily's Carpentry Inc. 900.00
Total 28,115.24
Add On:
26513 12/13/18 Orlowski Hardware 132.04
26514 12/13/18 W.B. Mason 232.98
Total 28,480.26
'Mattituck,Park District
Budget tenger
12/13/2618
Niooth to date
Account 10 Description Current- Fapenaes&• Year to Date Remaining
Budget lncomo' Budget'
A-1001 Real Property Taxes $ 283,000.00 $ 0.00$ 283,000.00 0.00
&1090 Interest-Real Prop;Tax . 5.00 O.OQ ,3,51 _• _ 1.49
_Q.`2401 hitciest'&Frimitigs � u�' 1;30000 : 222.92 3,362,61 2,062.61)
A.2440 Concession Rental, 200.00 114.6Q 264.60 ;(64.60)
A.2590 Beach FeeNon-Resident 9,000:00 0.00 10,950.60
A.2591 _BeachFee Resident', '10,000.00. OAO 14,840:00 , (4,8,40.00}
A.2650 Side of Excess Materials _ 300:00 '0.00 2,368:00 (2,068.00)
.6.2705~V Gigs&Donations 650.00 0:000'00 . 650:00
A.2771 Other Revenues �37,0001.00 ' 0.00 ',825.0,0 36,175,00;
Lodge 0.00 1,225.00 13,250.00 • {13,250,00)
.6.2771.2, Community Room 0:00 0;00 ' 18,3'35,00 18;335.00)
A.2771,3 Picnic Area _ 0.00 0.00 3;250.00 (3,259.00)
A.2171,4 _ -Fields 0.00 6.00 1,830.00 (1,830.00) '
A.599 Apriaattid Fund Balance _ 450,000.60; 0.00 0.00 450,000.00
Total Rcveuu� ;791,455 -1,S63 352;279~ w 439,176.28
A,5650.12 Parking,Attend.,Hourly _ 5,000 820.00 4;926.25 73,75
.6.7110:12 Poiks,Pait-Time Ho4ly 23,000 1,65000 25x47.00 J (2,247.00) '
A.7111.12 Parks;Full-timo Hourly 57,000 4,168 75 50,403113 6,596,87 ;
X.7112.12 ' Pprks;Office ' 46,009' 3,188 25 ,45;498:02 _ '�501.98 '
A.71,1OA52 SecSe6retaty -- - 7,450 573.08 7,205,89 244.11
.6.7110.453 Treasurer _ 9,450 ' ` 724,92 `: ,_ '9,159:1') 290.81
&
.6.7180,11 Beach Manager 5,500 OAD 5,600.00" (100.00)
A.7180.12 Beaches,Attendants Hourly 12;700 ` '+ 0,00 14,960.70 ,• (2,260:70) ;
A.7180.14 Lifcijuards,lIou- rly __ 24;800 :0.00 22,13,4:66 7 :2,665.34 <
T. Total Personnel Expense W�µ 190,900 f 11;127.00_ �185�134.84_ �5,765.I6
A.7110.242 Site Improvements 300,OOb 3,227',60 45,8$2.83 254;117.17
_A.7110.243 Equipment 55,000 2;525.00 8,545:85 ,46,454.15
! Total Capital Outlay _µ 355000.60 rv_ 5;752.6! 54,428:68 300,571.32 ,
A.7110.411 Supplies&Materials 351090 �''-9,845,81 41,355:16 (6,35516) r
.6.7110,412 Office Stationary '500 0:00 , 100:00 _ 400,06 ,
A.711OA21 Telephone 5,500 456,37 4,803.06^ 696,94.
A.7110.422 Electric •19,000 11727:07 16;393.23 ,, 1,606.77 '
A.71 IOA23 Water _. 370.94
X•7110,424 Nolural GasT^� 3,500 _ 524:31. 4,067 (562:0'7
.6,7110.625 oil 1,500 '771,72{_ 4,05 2 00. 18 (2,850,18)
.6.7110.431~insurance 30,000 (124.80) 33;739.53 (3,739.53)
A.7110 442 Site Maint/Facility Rprs26,000 3;521.0037,658.32 (11,658 32)
A.7110 44L Equipmt nt RepaIrs w 9,000 1,067:52 6,568,71 2,43129
A,7110.451 Legal Comicil12,000 950,OD 11,400.00 600, 0 '
A.7110461 PostageM 550 50:00 _ ;482:84 _ �:6716
.6.7110,454 Eleciion Tellers 300 221.00 M T'273.00 27.00'
.6.7110.455 Auditing Services _ 10,000 2,750.00 2,750.00 7,250,00
Petra its ,500 tO.OD 865,00 (365.00) '
A.7109 Payroll Pces� •2,000 191.68 2,87421 _ (874.21)'
A.7110 Bank tees 1,500 _-- „0,00 1,026.00 ;474.00 ,
Totai Contractual Expense TM 157,35022,038 168,772
A.9030.8 FICA,Employee Benefits 20,000 '851.21 13,437.01 ~6,562.99
A.9060,8 Medica Insumce 4,600 337.80' 3,459,14 .540.86
4 Total Employee Benefits M� 24,000 1,189 _ 16,896 _ 3,104
Total Expenditures $ 727,250 $ 40,107 $ 425,232 $ 302,018
Net Income(Deficit) IS '64,2051(S 38,544)1(5 72,953)1$ 137,158
A B C D- `- E F I G H -I T -J K L I M I N I 0 P 5
1- `OPEN PURCHASE ORDER BALANCES-2018 1
2 - - -_
3 PO No;PO Date Wonder Name i POAMOUNT I --JAN 1 FEB _1 MAR I- APR' # -MAY =1� -JUN I JUL 'I AUG SEPT ! OCT NOV DEC I BALANCE
5 18101- 1172018 INodheastem Equi ment 8W00 1 0001 0.00- i 27.96; 49751 - ! 34,981 58.08-# - 1 I t 629.23
6 18102 11/12018 (Advance Auto Parts 1 40000 ; 32.53, 115.95 1 15.991 168.97 1 I 68.66 _
7 18103-1111/2018 BP - 3,500.00 206.36 59238' - 268.68; 31727' 255.00-1 49^004 42689 1 380 05 1 41442 -29090 448.67 1 196.84
8 18104 11/12018 CO mum 2,500001 23509 235.09 234.951 24694 263211 256.88 I -282961 221821 221.82 i 281.77 39.47
9 18105 1/12018 Cauahead 2,50000 1 14700 1 147.00 147.00 147.001 147.00 291 00 1 291 00 1 29100 1 291001 34300 147-001 111.00
70 18106 1/12018 IC.F.Van Duzer 1.70000 44873 € 10231 1 7682] 1 41.13; 6.98 1 171.91 I 852.31
11 18107 11/12018 1Eas2 Ends gGoods 1,50000'1 - € 1 1 1297.81 t ! 20219
12 18109 1172078 Giatteker Broke Svices 1,000.001 # # - - ! 81850 t ; 18350
13 18113 11/12018 !The ink S 1,500 00 1 100001 - 9 50• - 1 853.00 1 31200 1 20 50 1 40 00 1 ` 105.00
14 18114 11/12018 - :tames n Hardware '450,00 I -24.59 - 6.139 54.87 1 1021 1 { 1 1 t 1 294.84
15 18115 1!1/2078 t.euret Stone SO PWs 1 80000 i - - I 2895 i ! # 771.05
16 18118 ,1112018 Lo fslan Caui,Brnver Assn. 1,50000` E 395.151 337.491 { 1 t 71.401 1 69596
17 18118 11/12018 I Mattduek Sannauon 1 5.200.001 801 1 8000 200 00! 16000; 400 00 1 400.0-01 60000 1 600.00-1 280001 200 00 1 200.00 1 2,000.00
18 18119 11/12018 INaL•onal Gdd 5,400 00 1 505 69' 46725( 43156€ 33091 1 244.551 69.26 f 76.52 •7L34 1 66.73' 97.73 1 352.40 2,084.06
t9 18120 1!12076 Orlowski Hardxare 1 4,000 00 1 174.74 i 168 90# 27057 301831 174.11 1 51208 I 6324 269.01( 216 67 23273 132 04 € 1,644,02
20 18121 11/72018 I Paychex LLC 3,10000 467.361 138321 208 18 1 144.044 154 86' 122.02` 285,70 481.681 231.951 858.09
21 18122 f/}2018 0 S 1,350.00 33648 310.94 t 784.06 1 21204 1 1 306.48 :
22 18123 1/12018 ,Postmaster 1 650 00( 50 00 i - 1 50.00 1 100.001 50 00 1 - 1 6000 7 50 00 1 50.001 250.00
-918124 #1112018 IPSEGU ! 22,00000 623 34 f 868.05 i 1.43555= 1,41796! 1,23404 1 2,777.31 121661{- 1,374.57; 1,332581 1,T2TAT ; 8,616.27
24 18125 11/12018 ,Sutldk WaWAutho 1 60000! - - 5526' 5994€ - 1 170.14; - 1 - 1 1 31A88
25 18126 1112018 .SOu__d Twn De So@d Wa.w 250.001 9001 43.80= - 1- 5280( 85.601 68.80
26 18127 1/12018 Sta s Credit Plan 1 1,500 W i 182071 Sim! 96.74; 11498! 23284 18991 181 53; 238.98 2160( 297.90; i 23,32
27 18128 11112018 StomTradarC0. 500.00! - i - 1 ! _ 1 ! 600.00
28 18129 N/12018 InmeslRewew Newspapers 1 1,20000! i 6D 51 8913! 78974 72.30 9243 732401 1 72301 # 611.76
29 18136 11112078 Town of SouNo;d 1 -25000 1 1 5000 I i ! 1 700.00
30 16134 11/1/2018 ;Podeus Care NY 1 3,60000•1 208581 397241 39724, -391241 391241 391.24 39124; 39124 391241 391-40 129.90
31 16137 ,1/12018 LJ(:Mdean Aldrich -17,000001 193201 3,325701 296 ED. - 2,152851 849351 - 1 1,19680 - 1 1,577 60 ! 7,407.70 _
3218138 11/12018 WB Mason 1 80000 ( 113671 i - a 316.00 151.45 7578; - ! i } 133.10
33 18139 1112018 ,David Prokop 11,400 00} 950 00, -95000-1 950 00 1 950001 850.00 960.001 950 00 950.001 95000-1 95000 950 W 950.00
34 76740 11!72018 "Mclean(Vets SR,Solar) ( 23,000.00 1 5,451.71 1 3.325.701 8,740.981 513.11 - } - i } ; 4,968.50
35 18147 1172016 fKaelins ! 3,500 00 - I - 1 1.340001
36 18142 1/12018 ILund Valve Testing ' 90,00 1 { - -( ( } ' - 1 i 91
00
37 18145 1172018 (Hampton Fende 1 '90000
900,00
38 IBM 379)2018 jeckeit O9 Sdce,Inc 1 2,265-50 1 43460 i 889 61 j - I -454351 - 1 I 487.04
39 18148 3/302078 IAmagansett Bldg Supply 1. •00 - - 1 - I • 1 - 1. - 254.41 - 1 38.19 48 31 I 154 39 1 45.88 1218 648.68
40 16100 141772018 Talmage(AGWAY) 500001 ! 1 293.24 I 139 99 78.77
41 18153 16/122018 Taimage(AGWAY) 1 850.001 - I - 1 1 _ # _ 1 6850.00
42 18154 15!12018 'Undsayluigahon - - 3,500.00 1 i I ( 15100 ( 1 2,350.70 1 i 998.30
43 181St ,&92018 MafLtuck Plumb;ng Supply 1 1,000601 - 1 - j 39000 52500 25.60, 69.90
44 18162 8192078 !Hama Depot { 807.611 - - - - I 170.97 - 181).13 i 466.61
45 18169 19!122018 !Advance Auto Parts - 4WA0 j 1
I - , 347.03 1 5297
46 18770 9!122018 #Eckert OH Svice,Inc - ( Sao 00;
47 18171 19/122018 ,Harry Goldman Water Testing fi00.W� 19500 6000; ! 345.00 .
48 18172 9/122018 iVeftzon Wheless 1 -45000 945 13880 1 13963} } 16212
49 18173 9/122018 IFldeus Care NY --- 600.00
• j 381.24 1 208 76
50 18174191122018 One Step GPS100 00 10000
51 18175 191122078 W9,Mason 20000 - 1 - I 1 i 200.00
52 18178 IS212018 INodhwlle Fiagpote Corp 13005.00
53
-181-8-5-FI-01112018 INawroekl SmM 7,750 00X. L 2,750 DO 1 1 6000.00
54 18188-1121112018 IBP 1 7 '00 700.00
55 18189 112/12 0 00018 Opus j 35 291.771 i 58.23
56 18190 112112018 Cauahead j 100.00 747.00! I -07,00
57 18191 12/12018 16tap;es Credh Pfan 250 00
1 ! .47.00
58 18192 112/72018 100 B.Mason 1 30000/1, 1 300.00
1
59 18493 ,12!12018 EckertOd Svice;ink I 1,000 00 771.721 22828
60 18194 112W018 IN0dhv61e Flagpole Corp. } 350.00 360.00
611 1 1 I
62 1
63
66 1 i 1 1 ( 1 0.00
67 j i 1 151,713.611 li,087.701 10,331.61 116.149.32, 5462.83 1 8763.85 1 7077.06 1 8705.80 A 6399.18 1 656249 i i ! ; 40593.48
Clerk's Report-of Receipts _
Period-Covering November 1 --November 30;201.8
Deposit l Other Revenue Picnic Comm Total Beach Sale Surplus Concession
Date Group/Payee Description Dates Bookedi Lodge Area Room_ Fields Other Other Rev. - -Permits , Equipment Rental
JanuaryRe ort i 2,050.00 ' $ 100.00 S 1,850.00 $ $ _ $ 4,000.00- $ � S -
+ _
February Report j � 1,075.00 I 100.00 � 825:00 - - .l 2,000.00 -
March Report I 1,675.00 - 1,625.00 430.00 3,730.00 2,368.00 1
April-Report i 550.00 275.001 1,975.00 j 840.00 - 3,640.00 $ - -
May Report 750.00 1,100.00 1,725.00 I $_ $
$ 3,575.00 -$ 3,160.00 j
June Report , 1,275.00 1,000.00 4;775.00 I-$ - $ - $ 7,050.00 =$. 6,975.00 } - 150.00
July Report 1,100.00_ 200.00 -2,175.00.x-$,- 190:00 300:00- $- 3,965A0, $, 9,975.00 - -
August-Report i -675.001 275. 0 1;280.00 -$-'240.W _5.00:00- $,2,970_00 $ 4,110.00
;September-Report -375.00--1 _ - 755.00.- $ - - - i $ 1,130.00, ,$ -1,595.00-1 - -
jOctober-Report 2,250.00. -100.00-j- 1;700.00 $ 130:00 - $ 4;180:00 $ - - 114.60
Totals Previously Reported 11,775.00 3,150.00_ 18,685:0.0 _ 1;830:00 _800.06-'- 36_,240.00 $ _25,815.00 i 2,368.00 264.60
NOVEMBER,Report
11/13/18 Boy Scout Troop 179 Usage Fee 1218&9 _ 775.00
11/19/18 JGW Scouts-S.C.Troop 2098 - Usage-Fee 11/30,12/1 & 40.00
{ j _
NOVEMBER RECEIPTS - _ i 1;225.00:! - -_ $ __ - - ,_a 1;225.00-
YEAR TO DATE _ j 1 13,000.00-1 - 3;150.00- _-18,685.00 7;830.00; 800.00 37,465:00 $'_:_25,815.00 _= 2,368.00 264.60
12/23/2018