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HomeMy WebLinkAbout10/11/2018 RAlkECEIVED - MEETING AGENDA Mattituck Park District JAN 2 2 2019 Board of Commissioners Meeting & Budget Vot Thursday, October 11, 2018 @ 6:30 p.m. � Southold Town Clerk Presiding Commissioners Doris McGreevy, Chairperson Gerard Goehringer, Commissioner Nicholas Deegan, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order Pledge Approval of 9/13/18 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow Maintenance Update Tim Pumillo Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments re_gardin_g non-agenda items will be held at the end of the meetin_g Please limit comments to no more than 5 minutes 1. Veterans Park (a) Review Quotes for Split HVAC Zone (b) Review Quotes to Install LED Fixtures (and Lodge) (c) Gates 2. Lodge (a) Local Scouts and Cubs (b) Generator 3. Aldrich Lane Bathroom Addition Project 4. Love Lane— Lease for Paddle Boats with East End Sporting Goods 5. Field Use Policy— update from Mattituck School District 6. Amendment to Picnic Area Policy to Create a Senior Citizens Day RESOLUTIONS Resolution 2018-105 authorizing the Secretary to publish the Legal Notice for the Election to be held on 11/15/18 Resolution 2018-106 appointing three (3) Election Inspectors for the Election vote to be held on 11/15/18 Resolution 2018-107 appointing Lydia Tortora Election Coordinator for the Election vote to be held on 11/15/18 Resolution 2018-108 awarding the bid to Blue Water Irrigation for the installation of the Veterans Park Sprinkler System and further authorizing the Chairperson to execute a contract Resolution 2018-109 awarding bid to Irwin Contracting Inc. for the general contracting portion of the Aldrich Lane Building Addition Project Resolution 2018-110 amending the Park District's Field Use Policy to specify fields for unorganized play Resolution 2018-111 approving the Bill Register and authorizing payment of the current bills Resolution 2018-112 setting the meeting dates for November 2018 PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES OCTOBER 11, 2018 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner David Prokop, Legal Counsel Angela Noncarrow, Treasurer Lydia Tortora, Clerk Tim Pumillo, Maintenance CALL TO ORDER D. McGreevy called the meeting to order at 6:26 p.m. Commissioner, G. Goehringer and Secretary, L. Krauza, are excused from tonight's meeting. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve the Minutes from the September 13, 2018 Meeting submitted via email. TREASURER'S REPORT A. Noncarrow said we have $13,231.12 in the Capital One Bank Operating Account, $22,900.04 in the Bridgehampton National Bank (BNB) Operating Account, $1,087,895.71 in the BNB Money Market Account, $7,411.39 in the BNB Payroll Account, $7,016.56 in the Capital One Bank Payroll Account and petty cash is 0. She said the auditors are coming in on October 30, 2018. She said the missing BP bill is now entered on the open Purchase Order report and that the shaded areas listed on the bottom of the open Purchase Order Report are not in use. The Purchase Order for the 25 foot flagpole needs to be signed by the Commissioners. The L.K. McLean Associates open Purchase Order is done and they have been paid for Aldrich Lane and the Solar Project. D. McGreevy said that John Pratnicki from PSEGLI said he will help us find a company that will do a PPA with us. D. McGreevy said that we need to order paper towels and a refrigerator from W.B. Mason. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said we made $25,850 in beach passes and that we had a "healthy year". She said people are shopping around regarding weddings. She said we need a tile floor or wood floor in the Community Room or a slate type like Jan's Chinese Food Restaurant that seems to stand up to the traffic. She said we need sound absorbing panels. The Commissioners agreed to issue an RFQ for this. The Commissioners also agreed that we will not have a refundable deposit for weddings. L. Tortora said that she ordered 100 absentee ballots at a cost of$58 per 50 for the upcoming Election Vote. She said the Legal Notice for the Election is being published in the Suffolk Times. The Commissioners audited Boy Scout Troop 1776 and everything was found to be in order. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE UPDATE T. Pumillo said that solid waste pallets were found at the Lodge again and cutting them up and removing the nails was time consuming. The camera was taken down by Dave to review the last time a telephone pole that was cut up was dumped at the Lodge. This time there was another drop. Police called and they chased kids away. We discussed Aldrich Lane bathroom changes made by N. Deegan. He wants to eliminate the inside entrance and move propane tank and move the addition to meet the outside of the building for 45 ft. of more storage. D. McGreevy indicated that the project is for a bathroom first, then storage. She said she does not feel it is acceptable to have workers' bathroom accessed exclusively from outside only by the workers. They would need to exit the building on the west side, pass the double garage doors, and enter through the side gate, up the ramp. T. Pumillo asked that we move the slop sink into the main building rather than have it in the addition and this will create more storage space. D. Prokop said we can vote on the project and make changes afterwards. D. McGreevy said, as Chairperson, the Work Session was the first time she had seem the plans. She said she would like to meet N. Deegan at the site and discuss at a later date. T. Pumillo removed the dirt from the Bay Avenue ball field. He said he put half the dirt on the field. He said the Girls' softball team was to do this but never did and he said the fences were also damaged. T. Pumillo said we need the ice eaters at Love Lane. T. Pumillo said we have to winterize the bathrooms at Breakwater and Love Lane. T. Pumillo said he needs a new blower which will cost about $300-$400. He said we repaired one, if part is available, it will be used at Breakwater. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept and approve the Maintenance Update. Veterans Park Review Quotes for Split HVAC Zone — We received 3 quotes as follows: DJK Heating & Cooling, LLC - $3,779 Kolb Mechanical Corp. - $3,200 Flanders Heating &Air Conditioning - $7,861 with an option for a mini split system for $5,828 All work to be done in the attic. N. Deegan questioned savings. A discussion ensued over the number of hours Angela works in the conference room and the hours for meetings. L. Tortora brought up the fact that during the summer, the number of people using the bathroom and walking in and out of the office makes the air conditioner temperature in the hall 72 degrees and the conference room 68 degrees. N. Deegan agreed to get the Split HVAC. Quotes were reviewed and awarded to Kolb with a confirmation needed for an additional one year warrantee added after the factory warrantee. Review Quotes to Install LED Fixtures, including Lodge —We received 4 quotes as follows: Tom Best Electric Inc. —Vets $1,875 and Lodge $3,675 Daniel Wilcenski Electrical Contracting Inc. —Vets $1,900 and Lodge $3,650 Ice Electric—Vets $4,200 and Lodge $7,400 Platinum East Electric Inc. —Vets $2,500 and Lodge $5,600 Quotes were reviewed and awarded to Tom Best Electric Inc. for Veterans Park and Daniel Wilcenski Electrical Contracting Inc. for the Lodge. Gates — N. Deegan suggested we leave the gates open so people can walk in the moonlight and use the property. He wanted gates left open in October since we have security cameras on site. Usual unlocked gates is December 31. Chris Shaskin (audience comment) suggested we wait until the new LED lights are installed and then reassess. He said a well lit parking lot will discourage some people. Lodge Local Scouts and Cubs —A Scout discussion ensued on who uses the Lodge. The Girl Scouts want to use the Lodge as well. Plans wanted from scouts, names and number in each den. A discussion regarding locking Lodge and key and keyless entry. Boy Scouts will have Lodge on Wednesdays, Cub Scouts will have meetings on Thursdays and will give up Fridays. Girl Scouts will have meetings on Tuesdays. All will have a limit of no more than three meetings per month. Generator— We received 3 quotes as follows: Van Duzer- $2,100 (lease generator) Great White - $2,525 O'Neill - $2,500 The Commissioners agreed to award the bid to Great White. We will buy the tank and Great White will fill it with propane. Aldrich Lane Bathroom Addition To be discussed at a future meeting. Love Lane — Lease for Paddle Boats with East End Sporting Goods D. Prokop said that Park Districts are allowed to lease for concessions, etc. and this would be acceptable for the Park District to consider. Field Use Policy— Update from Mattituck School District The School District's Board of Education and Administration would like to review the policy. This resolution will be withdrawn until further notice. Amendment to Picnic Area Policy to Create a Senior Citizens Day Approved by the Commissioners. A resolution will be placed on tonight's Agenda for a Senior Recognition Day at the picnic area for one day in August for coordinated groups. This will include the Southold Town Human Resource Center located on Pacific Street and visually impaired persons of Southold Town. Miscellaneous Charles Guili with the Mattituck-Laurel Civic Association presented a Syracuse study students made for the Love Lane area. The goal was to have a walkable corridor. An Inlet discussion was brought up. Funding issues were also discussed. We discussed how expensive it is to fix Love Lane bathroom, ramp and docks. Also, the homeowners need to be willing to give up space for a walkway to theLove Lane area. Concept of combining two dock and two ramps discussed. A resolution will be added to tonight's Agenda for Veterans as follows: All Veterans who have been honorably discharged are to be given free beach passes. They must provide their DD214 or discharge papers. This includes active members as well, with ID card. They must be residents of Mattituck-Laurel. Also, to honor Veterans and thank them for their service we have ordered a new 25 foot flagpole to replace the existing pole at Veterans Park. Public Comment Ron McGreevy, Chris Shashkin, and Charles Guili were in attendance from the public. Resolutions Resolution 2018-105 authorizing the Secretary to publish the Legal Notice for the Election to be held on 11/15/18 was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-105. Resolution 2018-106 appointing three (3) Election Inspectors for the Election Vote to be held on 11/15/18 was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-106. Resolution 2018-107 appointing Lydia Tortora as Election Coordinator for the Election Vote to be held on 11/15/18 was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-107. Resolution 2018-108 awarding the bid to Blue Water Irrigation for the installation of an irrigation system at Veterans Park and further authorizing the Chairperson to execute a contract was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-108. Resolution 2018-109 awarding the bid to Irwin Contracting for the general contracting portion of the Aldrich Lane Bathroom Addition Project was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-109. Resolution 2018-110 amending the Park District's Field Use Policy to specify fields for unorganized play was withdrawn. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to withdraw Resolution 2018-110. Resolution 2018-111 approving the Bill Register and authorizing payment of the current bills was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-111. Resolution 2018-112 setting the meeting dates for November 2018 was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-112. Resolution 2018-113 awarding the bid to Tom Best Electric Inc. for the installation of LED light fixtures at Veterans Park and awarding the bid to Daniel Wilcenski Electrical Contracting Inc. for the installation of LED light fixtures at the Lodge were unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-113. Resolution 2018-114 awarding the bid to Kolb Mechanical Corp. for the installation of split zone AC/Heating into two separate zones at Veterans Park was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-1114. Resolution 2018-115 awarding the bid to Great White Mechanical, LLC for supplying propane gas to the generator at the Lodge was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-115. There being no further business to come before the meeting, motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to adjourn the meeting at 9:10 p.m. RESOLUTION 2018-105 RESOLUTION AUTHORIZING ELECTION VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the Election to be held on 11/15/18 for the purpose of electing one Commissioner for a three-year term. RESULT: ADOPTED 10/11/18 (Unanimous) RESOLUTION 2018-106 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE NOVEMBER 15, 2018 ELECTION VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 15th day of November, 2018, from 4:00 p.m. to 8:00 p.m. for the purpose"of electing one Commissioner for a three-year term; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Karen Allar, Diane Cotugno and Christine Elliott as Election Inspectors for the November 15, 2018 election vote to work from 3:30 p.m. to 8:30 p.m. at a pay rate of$13.00 per hour. RESULT: ADOPTED 10/11/18 (Unanimous) RESOLUTION 2018-107 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE NOVEMBER 15, 2018 ELECTION VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 15th day of November, 2018, from 4:00 p.m. to 8:00 p.m. for the purpose of electing one Commissioner for a three-year term; and WHEREAS, an Election Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lydia Tortora as Election Coordinator for the November 15, 2018 election vote to work from 3:30 p.m. to 8:30 p.m. RESULT: ADOPTED 10/11/18 (Unanimous) RESOLUTION 2018-108 RESOLUTION AWARDING CONTRACT TO BLUE WATER IRRIGATION FOR THE INSTALLATION OF A SPRINKLER SYSTEM AT VETERANS PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby award the contract to Blue Water Irrigation as the lowest responsible bidder to install a sprinkler system at Veterans Park at a cost not to exceed $3,400.00; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson, Doris McGreevy, to sign a contract with Blue Water Irrigation, subject to the approval of Legal Counsel. RESULT: ADOPTED 10/11/18 (Unanimous) RESOLUTION 2018-109 RESOLUTION AWARDING CONTRACT TO IRWIN CONTRACTING INC. FOR THE ALDRICH LANE BATHROOM ADDITION PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby award the contract to Irwin Contracting Inc. as the lowest responsible bidder for the general contracting work in connection with the Aldrich Lane Bathroom Addition project, all in accordance with their Proposal dated October 10, 2018, at a cost not to exceed $147,000; and be it further, RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson, Doris McGreevy, to sign a contract with Irwin Contracting Inc., subject to the approval of Legal Counsel; and be it further RESOLVED that certain changes will be agreed upon by the Commissioners and Irwin Contracting Inc. regarding this Project. RESULT: ADOPTED 10/11/18 (Unanimous) RESOLUTION 2018-110 RESOLUTION AMENDING THE PARK DISTRICT'S FIELD USE POLICY TO SPECIFY FIELDS FOR UNORGANIZED PLAY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Field Use Policy to specify the fields to be used for unorganized play, practices, etc. RESULT: WITHDRAWN 10/11/18 RESOLUTION 2018-111 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the October 11, 2018 meeting and further authorize payment of the current bills. RESULT: ADOPTED 10/11/18 (Unanimous) RESOLUTION 2018-112 RESOLUTION SETTING MEETING DATES FOR NOVEMBER 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of November 2018: Work Session, Thursday, November 8, 2018 at 6:30 p.m., monthly meeting, Thursday, November 15, 2018 at 6:30 p.m. and election vote on Thursday, November 15, 2018 from 4:00 to 8:00 p.m. RESULT: ADOPTED 10/11/18 (Unanimous) RESOLUTION 2018-113 RESOLUTION AWARDING CONTRACT TO TOM BEST ELECTRIC INC. FOR THE INSTALLATION OF LED LIGHT FIXTURES AT VETERANS PARK AND BAILIE BEACH LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby award the contract to Tom Best Electric Inc. as the lowest responsible bidder for the installation of LED light fixtures at Veterans Park, all in accordance with their Proposal dated October 2, 2018, at a cost not to exceed $1,875; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson, Doris McGreevy, to sign a contract with Tom Best Electric Inc., subject to the approval of Legal Counsel ; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby award the contract to Daniel Wilcenski Electrical Contracting Inc. as the lowest responsible bidder for the installation of LED light fixtures at the Lodge, all in accordance with their Proposal dated October 3, 2018, at a cost not to exceed $3,650; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson, Doris McGreevy, to sign a contract with Daniel Wilcenski Electrical Contracting Inc., subject to the approval of Legal Counsel. RESULT: ADOPTED 10/11/18 (Unanimous) RESOLUTION 2018-114 RESOLUTION AWARDING CONTRACT TO KOLB MECHANICAL CORP. FOR THE,SPLIT AC/HEATING ZONE INTO TWO SEPARATE ZONES AT VETERANS PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby award the contract to Kolb Mechanical Corp. as the lowest responsible bidder for the work in connection with splitting the AC/Heating zone into two separate zones at Veterans Park, all in accordance with their Proposal dated October 5, 2018, at a cost not to exceed $3,200; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson, Doris McGreevy, to sign a contract with Kolb Mechanical Corp., subject to the approval of Legal Counsel. RESULT, ADOPTED 10/11/18 (Unanimous) RESOLUTION 2018-115 RESOLUTION AWARDING THE BID TO GREAT WHITE MECHANICAL, LLC FOR SUPPLYING PROPANE FOR THE GENERATOR AT THE LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby award the contract to Great White Mechanical, LLC for the installation of two (2) new 120 gallon propane tanks filled and connection of same to the in- place generator at the Lodge, all in accordance with their Proposal dated October 11, 2018, at a cost not to exceed $2,525; and be it further RESOLVED that the Board of Commissioners of,the Mattituck Park District hereby authorize Chairperson, Doris McGreevy, to sign a contract with Great White Mechanical, LLC, subject to the approval of Legal Counsel. RESULT: ADOPTED 10/11/18 (Unanimous) Matt,Ruck Park,DWft ct Balance Sheet.' 10/11/2018 Assets ' Account ,Account-Name Balance A.200. Capi,`0 e,,(6perating) 13;23`1.12', A:200.'1 .BNB (Opera'ting) .22;9,00.04 k'264.2 `B'N6=,Cash in'Time(Money Market), -1,087;895.7,1' A.202:1 BNB,Payroll Acct 7,411'.39 A.202 CapOne'Paytbll Acct 7,016:56, -A:210` Petty'Cash : 0 00`, Total:Assets 38;454:82 1',.1 Mattituck Park District Bill Register Check# Date 1Payee -.Amount! Notes 9125118 1 FIDELIS.CARE NEW YORK i 391,24: I Margaret TUthill 26421 i 1019118—.4Amagansett quildipq Materials 154.39't 414.42: 26422 10"18 113P 1 26423 io/9/16- 16-.F--.--V--an-D—u-z-e-r--G--as—S--o-r--v-i-ce--i-n-r-.- 6.99; 26424 1019/118 �& ,Costello's Marine contracting Corp. 0/9118 !Northville Flagpole 495. 0i A 10/9118 !Full Cycle Equipment Repair 01 26427 11 04A�8 Narry GoidmanWater�Testpnq 60-00i 26428 1019/18 Rebfectric 266.0-01 26429 10f9118 The_Irak­§po_t_____"___' 26430 1019/18 Integrity Repair Corp� 285.00 Repair on Range(stove) 26431 10/9118 Lou's Service Station Inc, 90261 26432 X90/9 11-8 —Matfituci E—nv-i-ron—mental--S-e-r-vic—es----_----------,I ---- — --- 260.0 26433 10!9118 18L.K.McLean Associates,P.C. 1 1,196.801AIdrich Bathroom 2643_4 _i1019/18 National Grid 26435, 1 8 OneStep GPS V.90! 26436 i 1019118---- jOptmum__ 10/9118 ;Orlowski Hilrdw- are Company, 216.671 jnc. 26438 tTaster .144.001 2643 ii 101-9 8 David 13 Prokop 264;�___ - - ­ 950.00 1- PSEG Long Island 1.414.47 26441 -1104h8___J§�u Loy�rj Dept d Waste :10/9/18 !Staples Credit Plan 238.96 2646 i 1019/18Verizon 35.01, 9 1 Verizon Wireless 134.161 _-- Total 8781471 ADD ON 26445 110116118 ;Fine Care Landscape 740.00 26446— 110116118 TSEGLI i 23.79 Total!' '546.26 Mattituck Park District Budget ledger 10/11/2018 Account ' 1D Description Cn'rMonth to date rent nt Year to Date Remaining Budget locum. Budget X.1001 Real Property Taxes $ 283,000.00$ 0.00$ 283,000.00 0,00 A.1090 Interest-Real Prop.Tax '5.0 0.00 3.81 (3.51) A.2401 Interest&Earnings 1,300.00 217.23 2,891.85 (1,591,85) ' 6 A.2440, Concession Rental '200.00 0.00 0001 200.00 X.2590 Beach'Fce-Non Resident 9,000,00 1,470.00 9,480.00 (480.00) X.2591 Bcach'Pce Residento 000,00 870.00 13,970.00, ,(3,97000) X.2650 Sale ofExcess Materials 300.00 0.00, 2,368.00 .00_) A.2705 X.2705 Gibs&Donations 650.00 0.00 0:00 650:00 A 2771 OtherRcvenues 37,000.00 25.06 825.00 . 36,175.00 , ;,2771. Lodge _ '090 375.00 9;775.00 ' (9,775.00) X.2771.2 Community Room_ 0.00 ' 755.06 15,880.00 (15,880.00) X.2771.3 Acne Arca b.00 0,00 ' 3,150.00 (3;150.00) A.2771.4 Fields 0.00 0.00 1,700.00 (1,700.00) A,599 Appropriated Fund Balance 450,000:00 „; 0,00 , 0.00 450,000:00 Total Revenues 791,455 3,712 343,043 448,411.64 A.5650.12 Patkht8 Attend,Hourly _5,000 ,, 315:00 3,516;25 1,483,75 X.7110.12, parks;Pail-Time Hourly 23;000`,' 88090 20,957.00 2,043.00 A.7111.12 Parks,Full-time Hourly 57,000 2,168.75 '39,793.75 • 17,206:25 , A.7112.12 Parks,Office 46,000 1,716.00 37,646.77. . 8,353.23 A,7110.452 Secretary 7,450 ,'• 286,5,4 5,773119, 1,676.81 A.7110.'453 Treas`tirer '9,450 363,46 '7,341:89 2,1081.1 A,7180,11 Beach Manager 5,500 0.00 5,600.00 (100.00) ' A.7180.2 Beaches,Attendants Hourly 12,700,,, (143.25) 14,96030 (2,260:70) ; X.7180:14 Ltfegnu ds,Hourly 24;800 "'0.00+.:' 22,134.66 2;665.34 Total Personnel Expense190,900 iS,$86.50 157,724.21 33,175.79 , A,7110.242Site Imp rovements -300,000 ; 7;, 4,19'6,807,' 35,0!'8.23 2G4,984.77 A.7110.243 Equipment 55,060 0.00 6,020.85 48,979.15 , Total Capital Outlay 355,000.00 1,196.80 41,036.08 ' 313;963 92 A 7110.411 Supplies&Materials 35,000 i 1,309.24 30,049.88 4,950:12 X.7110.412 Office Stationary 500 '000 100.00 400.00 kA�7110.425 Telephone 5,500 390.99 3,9,49.87 '1,550.13 " Electric _ 19,000 c'' 1,414`,47 13;309:81 5;690,19 Water ��500 0.00 285:34 214.66 Natural Gas 3;500' 75,72 , 3,440.03 59:97 Oil1',500 ' 0:00 3,278:46 (1,778:46) hisurancc _ 30,000, , ,0:00 . 33;864:33 (3,864.33) X.7110.442 Site MainUFaeility Rprs 26,000 '2,535.00 21;437.62 4,562.38 A.7110.443 Equipment Repairs 9,600 661:26 4,433.96 4,566.0,4 A.7110.451 Legal Council '12,000 '950.06 9,506.00 2,500X0 A.7110.461 Postage '550 0:00 38184 167.16 A7110.454 Eiection Pcllcrs _ _ 300 0.00 52;00 24890 A.7110.455 Auditing Services 10,000 0.00 010 10,000.00 _ Permits 500 "0.00 865:00 X:7109 Payroll Fees '2,000 '97.63 ,,' 2,386.38 (386.38) A.7110 Bank Fees 1,506 16.68 1,034,00 466.00 _ 7,450.99 Total Contractual Expense 157,350 7,451 124,949,)4 281980 A.9030.8 FICA,Employee Benefits 20,000 43832 11,340.10 8,659.90 A.9060.8 Medical Insurance 4,000 364.52 2,810,26 1,189.74 Total Employee Benefits 24,000m 803-14.1 5O 9,850 Total Expenditures __$ 727,250 $ 15,037$ 337,860$ 385,970 -A 8=; H:: v 1 - - 1- - OPEN PURCHASE ORDS =BA ANCES=2018 _ f _ 77 3 PO No jP0 7]ate Vendor Naive - PO AMOUNT -}"- JANf-- FEB:- L-MAR=_,t _<APR== MAY- "= JUN } "---'JUL j _AUG ==SEPT OCT NOV-._ DEC )-_BALANCE _ 5 98101' 1/1/2018NortheEquipm 80 .00 . _ .98 49:75 34.98 58.06 629.23me - 6 18102 11/1/2018- jAdvance Auto parts= - -_ f---'400.00 - ---32.531- _. 115.95.-- '- - '-15.99 166.97- 66:58 7 18103 11112018- BP -3,500.00- = 206.36• '192.36-. .` 268.88 317_27" - -255.00 . _-496.04 I- '42689- _380.05. 414..-42 - 1 114273 8 16104 1112018' 1 O 'mum =2,560.00 I 235-09`1--�-235.09 -- 234.95- -'- 246.94' 26321` 25688 262.96- 22982 ! 643.06 9. 18105 1/1/2018 {Callahead 2,6=0-:-=147.00-1- 147.00- = 147.00-_--'-147.00 OD- = 29T:00.• " 291:00' 291.00 "' 291.00- j 601.00 10 18106-1/1/2018=' C.F.Van Dozer- } --1,700.00 448.73 = -102-3t _76.62 _ -' j - 41:13 6.991 - 11 18107 111/2018= jEasi End Sporting Goods _ 1;500.OD - 1 - _ = 1297.81 f 207_19 12 18109-1/12018= Glatfelter Brokerage Srces_ 1,000.00 + - - - 818.fi0 193 80 1318110 1/112018 Ha Goldman WaterTesting 1,000.00° 19500=. -60.00 t- '-60.00<- 195.00 - ----6000- 60.00 -285"00 1-- - 60:00 -60-00 14 18113 9/12018. The Ink S Y � 1,56tJ,03 100.00 1 ' - - _ - 9.50= - �- = - 853:QO •- _ _-- 312.00 '•- - 50 15 18194 1/1/2018` Jamesport Hardware 450.00 2459 _ 6539 5497' 10,21 { 20. 2D206.00_ 1 294.84 , 16 18915 1/1/2018' Laurel Stone Supply . , . -Plus 800E j -` 1 _ 28;95 771.05 5 17_98116'1/112018_ '}Long)elan Cauliflower Assn. 1;560.00 - - _ 395.15 ` 337.49: - , _- _ 787.36 18 18118 1/112018=-Mattduck Sanitation- -5,206.00=} 80 OD. 80.001 200.00-_ 160.00. =< 400.00 -- -4D0.00 1 600 0p. 600.OD - 280.00 _ 2,4W.00 19 18918:1/1/2018 National Grid "5,400.00 "-=-505.69-Y` --467.251 431.56:1. - 330.91= _'244.55.<7_7-69.26. --='7652 -=.7-1.34 : "=68.73 } 3,134.19 20 18120 1/112018 Orlowski Hardware _ 4,600.06 97-4.74 168.96 1 210.57-1 174.11- 512,08-: --,63.24-1 26501 -_296.67 i1;808.79 , 21:18121' 11112018 Paychex LLC 3,100.00. 467.36 138.32 206:18,1' 144.04. ' 154.66-=_- 122.02 295.70 = 481"68 231.95- j 868.09 22 18122" 1/112018- Mary"am Sup IY i �-1;350.00 "- 336.48. = 310.94--= -484-06: = ;212.04 .: - t 1 308.48 23.18123 1/1/2018'postmasfer' -650:00 5000 5000--.-z .100.00 - ;_:50.00 . ` 00 360.00 24 18124-11111201 - PSEGU- 22000 ODI 623-34 - 858.05=.,_1;435.561 =1;417:96 `=1,234,04 = 2;777.31" 1,216.61 =9;37457 11;678.80 25 18125 1/112018. -/Suffolk Water Authority---, 660.001 = 55-26 =--- 59.94 z -- 1 170.14 _ 314.66 26 18126 1/1/2018 -SoutholdTvmDept-SolldWestf ' ,250.00 r 9.00 : 43.80 _->- - -52.20 - 1 544.00. 27:18127. 1/112018;__StepfesCredRPlan 1;500.00- =. `1 182.07-"(= -91:57 - _96.24 A14.98-- ' 232:8418.99 = --`181.53= -_-23896- - 34282 -28 18128 11112018:•-StorcTractcr Co. 560.00- _1-- 1 800.00 29 18129-:1/12018-'T1meslRevfewNewspapers -1,200.00 "=6051 ;- :6913` 189.14- 72;30' 9243 132.40- 884.09 . -30 18130-1112018:'ITmri of Southold 250.00 .- _ _ fiO.Qp- -_-_, u-, =- -== -; _ _ 208.00 37 18131- 1/12018--Verizon-Wireless" 1,200.00 -`-13473 == 134.52 434.52--`-_134.40"- 134.40-I " 134.40 .13416 -134.16- -11 2=4 32 18134 1/12018` FdetieCare NY -.3,600-00 •208 58-j - - -- 391.24= 391.24 1= ;391'24= '--391.24 ,= =399.24 391 24 ;- 391.24. 1_ ( 66274 33-18138 1112098 One Ste GPS 292.95 1 -'�=27.90_ 27.90. 27:90. - ":_r 27.90 27.90 "-;' 27:90. - =27.90,- =27.90;- _-27.90= _ 41,86 34 18137 1112018=-ILK:MrJean(Aldrich) 77,000.00- 193.20 3,325.70 296.80_ _--- 2,152-85--j"`'849.35-. - - = --1;196.80' 8,985.30 -35 18138'1112018 = W.B=Mason 800.00 '" - - I 113.67,-'-- =- ===__ ,1 316.00:-:"161 45` .-;-=75.28 - =. - 133.10 -36 18139 1/12018 DaWdPrakop=.-'_ = 19;40600=(-.-'950.00.1 950.00. '950.06_ _-_950:00 -'--.._95000 = =-950.06 -950.00 9500D _ --950.00' ! 2,860.00" 37 18140 1/12018, ILK Itltcleen(Vets 8R,Solar) -_23,000.00 -5,45171-1 3,325:70-- 8;7.40.98: _- 513:11 - -- t r 4,988.50 38 18141 1112018-'Kaelin's - 3,5DO.O0 - - -1,34000 2,160.00 39 18142- 1112018 Lund Valve Testing 90.00 -' (" - _1 __ _ _ - _ 90.00 40 18145:1/112018 Hampt6n Fence" 900.00,,. _ 1 _ - j 900.00 - 41 18146 3!92018 Eckert Oil Svice,inc .- 2;285.56 - 434.50 889.6b, _ 454:35 _ 487.04 42 18148 3/30/2018 Amaganset(BldgSuppiy` 1;200.00 - - = -254-41. - 36.191 48.31. 154.39- 708.70 43 18150 411712018=Talmege(AGWA`/)---`"` -500.00 I: 283.24 139.99 - - - 78.77 44'18153-6/1212018' Talmage(AGWAY)" 850.E - ! - _ _ $850.00 45-18164 5/12018 jWdsay Irrigation 3,500.00 - I - _ _ _ 151.00 - 3348.00 46 18157 7117/2018 jeallinper --9,416.00 _ I 9416.00 47 18161• 8192098< iMattituck Plumbing Suppy 1,000.501 - ( _ _ _ j 390.00 9398.50- -48 18162 8/92016 Home Depot 807.61 - _{- _ _ "3 _ - 170.97 978.68 49 18169- 91122018-Advance Auto Parts 400.06 j// 400.80 50 18170 9/122018 )Eckert bit Svice,{nc 500`00 600.00 51 18171 9112=18' Harry Goldman Water<Testing' I 600.00 - 600.00 52 18972 9)122098 Verizon Wireless 450,06 945 k itb9:45 53 18173 9/122018 Fidelis Care NY 1 60000 - 1 800.00 54 18174 9/122098"kOne Step GPS 1 10D.00 - 100,00 55 18175 (91122098 W.rt Mason 200.00 - 1 200.00 56 18178 9292018 NDRhVItI?Flagpole Corp. j 3,560.00 57 495.00 I 3 ' 3995.00 58 152,821.58- 11,087.70 1 10,b54.03 =`18,37174 =5840.13 :1 8988.15-1 7299.36- --9932.86 :1- -6621:24-,!-6776.10 f - 54788.16 Clerk's Report of Receipts Period Covering September 1 - September 30, 2018 Deposit Other Revenue Picnic Comm Total Beach Sale Surplus Concession Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Equipment Rental January Report 2,050.00 $ 100.00 $ 1,850.00 $ - $ - $ 4,000.00 $ - $ - - February Report 1,075.00 100.00 82500 - - 2,00000 - March Report 1,675.00 - 1,62500 430.00 3,730.00 2,368.00 April Report 55000 275.00 1,975.00 840.00 - 3,640.00 $ -May Report 75000 1,10000 1,725.00 $ - $ - $ 3,575.00 $ 3,160.00 June Report 1,275 00 1,000.00 4,775.00 $ - $ - $ 7,050.00 $ 6,975.00 - 15000 July Report 1,100.00 200.00 2,175.00 $ 190.00 300.00 $ 3,965.00 $ 9,975.00 - - August Report 67500 275.00 1,280.00 $ 240.00 500.00 $ 2,970.00 $ 4,110.00 - - Totals Previously Reported 9,15000 3,05000 16,230.00 1,700.00 800.00 30,930.00 $ 24,220.00 2,368.00 150.00 SEPTEMBER Report 9/2/18 Beach&Guest Permits 855.00 9/3/18 Beach&Guest Permits 740.00 9/4/18 Return Petty Cash from Beach Attendants-non revenue 210.00 9/13/18 lean Morris Usage fee 10/13/2018 425.00 Forfeit Security 9/25/18 Stephen&Maureen Ostrowski Deposit 9/13/2018 250.00 Usage fee Extra Stephen Ostrowski Hours 9/13/18 80.00 9/27/18 Boy Scouts America 1776 Usage fee 10/13&14 375.00 SEPTEMBER RECEIPTS: 375.00 - 755.00 $ - - $ 1,130.00 $ 1,595.00 - - YEAR TO DATE 9,525.00 3,050.00 16,985.00 1,700.00 800.00 32,060.00 $ 25,815.00 2,368.00 150.00 1 10/11/2018