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Home My WebLink AboutAG-01/02/2019 ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK PO Box 1179 Southold, NY 11971 REGISTRAR OF VITAL STATISTICS Fax (631) 765-6145 MARRIAGE OFFICER Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER AGENDA SOUTHOLD TOWN BOARD January 2, 2019 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on “Town Board On- Line”; Click Box “Yes” to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and “enter”. On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on “Yes” to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on January 2, 2019 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Present Absent Late Arrived Councilman James Dinizio Jr    Councilman William P. Ruland    Councilwoman Jill Doherty    Councilman Robert Ghosio    Justice Louisa P. Evans    Supervisor Scott A. Russell    Southold Town Meeting Agenda - January 2, 2019 Page 2 I. REPORTS 1. Zoning Board of Appeals Monthly Report November 2018 2. Department of Public Works Monthly Report October 2018 November 2018 II. PUBLIC NOTICES 1. Liquor License Renewal FI Yacht Club III. COMMUNICATIONS IV. DISCUSSION 1. 9:00 Am - Lynn Nyilas Update on Youth Bureau Initiatives 2. 9:15 Am - Janet Douglass Update on Recreation Department Initiatives 3. Discussion of Non-Personnel Organizational Agenda Items 4. EXECUTIVE SESSION - Potential Litigation 9:30 am - Legal Counsel: FAA Review of Helicopter Flight Path Over the North Shore 9:45 am - Michael Collins and John Bredemeyer 5. EXECUTIVE SESSION - Proposed Acquisition(S), Sale or Lease of Real Property Where Publicity Would Substantially Affect the Value Thereof 10:00 am - Melissa Spiro 6. EXECUTIVE SESSION - Labor - Matters Involving the Employment of a Particular Person(S) 10:15 am - Chief Flatley Organizational Agenda Personnel Items V. RESOLUTIONS 2019-60 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit Southold Town Meeting Agenda - January 2, 2019 Page 3 RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated January 2, 2019.  Vote Record - Resolution RES-2019-60  Adopted  Adopted as Amended Yes/Aye No/Nay Abstain Absent Defeated  James Dinizio Jr     Tabled  Withdrawn  William P. Ruland     Supervisor's Appt  Jill Doherty     Tax Receiver's Appt  Robert Ghosio      Rescinded  Town Clerk's Appt Louisa P. Evans      Supt Hgwys Appt Scott A. Russell     No Action  Lost  2019-61 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, January 15, 2019 at Southold Town Hall, 53095 Main Road, Southold, New York at 7:00 PM.  Vote Record - Resolution RES-2019-61  Adopted Adopted as Amended  Yes/Aye No/Nay Abstain Absent Defeated  James Dinizio Jr     Tabled  Withdrawn  William P. Ruland     Supervisor's Appt  Jill Doherty      Tax Receiver's Appt Robert Ghosio      Rescinded  Town Clerk's Appt Louisa P. Evans     Supt Hgwys Appt  Scott A. Russell     No Action  Lost  2019-62 Southold Town Meeting Agenda - January 2, 2019 Page 4 CATEGORY: Organizational DEPARTMENT: Accounting Comptroller Travel RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Town Comptroller, Kristie Hansen-Hightower to travel within New York State to attend NYGFOA Board meetings, as required throughout the year, and the necessary expenses for travel, meals, and lodging shall be a legal charge to the 2019 budget.  Vote Record - Resolution RES-2019-62  Adopted Adopted as Amended  Yes/Aye No/Nay Abstain Absent Defeated  James Dinizio Jr     Tabled  Withdrawn  William P. Ruland     Supervisor's Appt  Jill Doherty      Tax Receiver's Appt Robert Ghosio      Rescinded  Town Clerk's Appt Louisa P. Evans     Supt Hgwys Appt  Scott A. Russell     No Action  Lost  2019-63 CATEGORY: Organizational DEPARTMENT: Town Clerk Appoint Secretary-Agricultural Advisory Committee RESOLVED that the Town Board of the Town of Southold hereby appoints Cheryl Kaswell as secretary to the Agricultural Advisory Committee effective January 1, 2019 thru December 31, 2019 not to exceed five (5) hours per week in addition to her regular 35 hour work week, regardless of the number of committees she serves.  Vote Record - Resolution RES-2019-63 Adopted  Yes/Aye No/Nay Abstain Absent  Adopted as Amended James Dinizio Jr      Defeated Tabled  William P. Ruland     Withdrawn  Jill Doherty     Supervisor's Appt  Robert Ghosio     Tax Receiver's Appt  Rescinded Louisa P. Evans       Town Clerk's Appt Scott A. Russell      Supt Hgwys Appt  No Action Southold Town Meeting Agenda - January 2, 2019 Page 5 Lost  2019-64 CATEGORY: Organizational DEPARTMENT: Town Clerk Appoint Valerie DeFio to the Position of Secretary for the Historic Preservation Commission RESOLVED that the Town Board of the Town of Southold hereby appoints Valerie DeFio to the position of secretary for the Historic Preservation Commission, effective January 1, 2019 thru December 31, 2019, not to exceed five (5) hours per week in addition to her regular 35 hour work week, regardless of the number of committees she serves.  Vote Record - Resolution RES-2019-64  Adopted  Adopted as Amended Yes/Aye No/Nay Abstain Absent  Defeated James Dinizio Jr     Tabled  Withdrawn  William P. Ruland     Supervisor's Appt  Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded   Town Clerk's Appt Louisa P. Evans      Supt Hgwys Appt Scott A. Russell      No Action Lost  2019-65 CATEGORY: Bid Acceptance DEPARTMENT: Public Works Accept Bid for Lumber RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Riverhead Building Supply for supplying lumber and various construction materials to the Southold Town Department of Public Works.  Vote Record - Resolution RES-2019-65  Adopted Yes/Aye No/Nay Abstain Absent  Adopted as Amended James Dinizio Jr     Defeated  William P. Ruland     Tabled  Jill Doherty Withdrawn      Southold Town Meeting Agenda - January 2, 2019 Page 6 Supervisor's Appt  Robert Ghosio     Tax Receiver's Appt  Louisa P. Evans      Rescinded Scott A. Russell      Town Clerk's Appt  Supt Hgwys Appt No Action  Lost  2019-66 CATEGORY: Attend Seminar DEPARTMENT: Engineering James Richter to Attend Erosion and Sediment Control Training RESOLVED that the Town Board of the Town of Southold hereby grants permission to James Richter to attend an Erosion & Sediment Control seminar in Old Bethpage, NY, on January 29, 2019. All expenses for registration, travel to be a legal charge to the 2019 budget (meetings and seminars).  Vote Record - Resolution RES-2019-66 Adopted  Adopted as Amended  Yes/Aye No/Nay Abstain Absent  Defeated James Dinizio Jr      Tabled  Withdrawn William P. Ruland     Supervisor's Appt  Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded  Town Clerk's Appt  Louisa P. Evans     Supt Hgwys Appt  Scott A. Russell      No Action  Lost 2019-67 CATEGORY: Attend Seminar DEPARTMENT: Police Dept Police Department-Training Request RESOLVED that the Town Board of the Town of Southold hereby grants permission to Police Officer Richard Buonaiuto to attend the Aquatic Death & Homicide Drownings Southold Town Meeting Agenda - January 2, 2019 Page 7 Investigations Training from February 26-27, 2019 in Brentwood, NY. There are no associated costs related to this training.  Vote Record - Resolution RES-2019-67 Adopted  Adopted as Amended  Yes/Aye No/Nay Abstain Absent  Defeated James Dinizio Jr      Tabled  Withdrawn William P. Ruland     Supervisor's Appt  Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded  Town Clerk's Appt  Louisa P. Evans     Supt Hgwys Appt  Scott A. Russell      No Action  Lost 2019-68 CATEGORY: Committee Appointment DEPARTMENT: Town Clerk Land Preservation Committee RESOLVED that the Town Board of the Town of Southold hereby appoints Norman “Sam” McCullough as Chairperson and Anne Murray as Deputy Chairperson to the Land Preservation Committee effective immediately through December 31, 2019.  Vote Record - Resolution RES-2019-68 Adopted   Adopted as Amended Yes/Aye No/Nay Abstain Absent  Defeated James Dinizio Jr     Tabled  Withdrawn  William P. Ruland     Supervisor's Appt  Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded   Town Clerk's Appt Louisa P. Evans      Supt Hgwys Appt Scott A. Russell      No Action Lost  2019-69 CATEGORY: Budget Modification Southold Town Meeting Agenda - January 2, 2019 Page 8 DEPARTMENT: Accounting 2019 Budget Modification- Capital Financial Impact: Establish budget for 2019 Anit Virus project WHEREAS the Town Board of the Town of Southold adopted a 2019 Capital Budget which includes an appropriation for anti-virus software, and WHEREAS the Town’s Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Projects and amends the 2019 Capital Budget as follows: Capital Project Name: AntiVirus Software Financing Method: Serial Bonds Budget: Revenues: H.5710.18 Serial Bonds Anti Virus Software $40,000 Total $40,000 Appropriations: H.1680.2.200.400 Capital Outlay, Data Services Anti Virus Software $40,000 Total $40,000  Vote Record - Resolution RES-2019-69 Adopted  Adopted as Amended  Yes/Aye No/Nay Abstain Absent Defeated  James Dinizio Jr      Tabled  Withdrawn William P. Ruland      Supervisor's Appt Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded  Town Clerk's Appt  Louisa P. Evans     Supt Hgwys Appt  Scott A. Russell     No Action   Lost 2019-70 CATEGORY: Contracts, Lease & Agreements Southold Town Meeting Agenda - January 2, 2019 Page 9 DEPARTMENT: Recreation Hire Winter 2019 Recreation Instructors - Special Rec Resolved that the Town Board of the Town of Southold authorize and direct Supervisor Scott A. Russell to execute an agreement with the following individuals and businesses for the Winter 2019 recreation programs, all in accordance with the approval of the town attorney. Funding for the instructors listed below has been budgeted for in the recreation department's 2019 instructor line A.7020.4.500.420. Darlene Siracusano (Special Rec: Valentines Dance & Irish Step Performance) $30/hour Antoinette Cassidy (Special Rec: Valentines Dance) $30/hour  Vote Record - Resolution RES-2019-70  Adopted  Adopted as Amended Yes/Aye No/Nay Abstain Absent  Defeated James Dinizio Jr     Tabled  Withdrawn  William P. Ruland     Supervisor's Appt  Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded   Town Clerk's Appt Louisa P. Evans      Supt Hgwys Appt Scott A. Russell      No Action Lost  2019-71 CATEGORY: Employment - Town DEPARTMENT: Human Resource Center Advertise for PT Food Service Worker RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for one week for the position of part time Food Service Worker for the Human Resource Center at a rate of $15.92 per hour.  Vote Record - Resolution RES-2019-71 Adopted  Yes/Aye No/Nay Abstain Absent Adopted as Amended  James Dinizio Jr     Defeated  William P. Ruland     Tabled  Withdrawn Jill Doherty       Supervisor's Appt Robert Ghosio      Tax Receiver's Appt Louisa P. Evans      Rescinded Scott A. Russell     Town Clerk's Appt  Southold Town Meeting Agenda - January 2, 2019 Page 10 Supt Hgwys Appt  No Action   Lost 2019-72 CATEGORY: Budget Modification DEPARTMENT: Accounting 2018 Budget Modification-Community Development Financial Impact: Establish Budget for CHIPS project- 711 Flint St, Greenport RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 Community Development budget as follows: Increase: CD.2170.00 CHIPS Program Income $4,315 Total $4,315 Increase: CD.8660.4.000.104 Housing Rehab Projects, 711 Flint St, Greenport $4,315 Total $4,315  Vote Record - Resolution RES-2019-72 Adopted  Adopted as Amended  Yes/Aye No/Nay Abstain Absent Defeated  James Dinizio Jr      Tabled  Withdrawn William P. Ruland      Supervisor's Appt Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded  Town Clerk's Appt  Louisa P. Evans     Supt Hgwys Appt  Scott A. Russell     No Action   Lost 2019-73 CATEGORY: Budget Modification DEPARTMENT: Accounting Southold Town Meeting Agenda - January 2, 2019 Page 11 2019 Budget Modification- Capital Financial Impact: Establish budget for 2019 Capital Plan Prjects (from Appropriations) WHEREAS the Town Board of the Town of Southold adopted a 2019 Capital Budget which includes appropriations for computers, restoration of town records, HRC building improvements and DPW equipment, and WHEREAS the Town’s Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Projects and amends the 2019 Capital Budget as follows: Capital Project Name: Personal Computers, Laptops and Printers Financing Method: Transfer from General Fund Whole Town Budget: Revenues: H.5031.35 Interfund Transfers, Personal Computers $6,500 Total $6,500 Appropriations: H.1680.2.600.200 Capital Outlay, Workstations & Printers $6,500 Total $6,500 Capital Project Name: Restore Early Town Records Financing Method: Transfer from General Fund Whole Town Budget: Revenues: H.5031.36 Interfund Transfers, Restore Early Town Records $5,500 Total $5,500 Appropriations: H.1460.2.400.200 Capital Outlay, Restore Early Town Records $5,500 Total $5,500 Capital Project Name: HRC Building Improvements Financing Method: Transfer from General Fund Whole Town Budget: Revenues: Southold Town Meeting Agenda - January 2, 2019 Page 12 H.5031.11 Interfund Transfers, HRC Improvements $10,000 Total $10,000 Appropriations: H.1620.2.300.500 Capital Outlay, HRC Improvements $10,000 Total $10,000 Capital Project Name: DPW Equipment Financing Method: Transfer from General Fund Whole Town Budget: Revenues: H.5031.17 Interfund Transfers, DPW Equipment-48” Mower $13,000 DPW Equipment-Comm Mower $55,000 Total $68,000 Appropriations: H.1620.2.200.300 Capital Outlay, DPW Equipment-48” Mower $13,000 DPW Equipment-Comm Mower $55,000 Total $68,000 Capital Project Name: Dean’s parking Lot Financing Method: Transfer from General Fund Whole Town Budget: Revenues: H.5031.42 Interfund Transfers, Parking Lot Impr $50,000 Total $50,000 Appropriations: H.5650.2.100.200 Capital Outlay, Dean’s Parking Lot $50,000 Total $50,000  Vote Record - Resolution RES-2019-73 Adopted  Yes/Aye No/Nay Abstain Absent Adopted as Amended  James Dinizio Jr     Defeated  William P. Ruland     Tabled  Withdrawn  Jill Doherty      Supervisor's Appt Robert Ghosio      Tax Receiver's Appt Louisa P. Evans     Rescinded  Southold Town Meeting Agenda - January 2, 2019 Page 13 Town Clerk's Appt  Scott A. Russell     Supt Hgwys Appt   No Action  Lost 2019-74 CATEGORY: Ratify Fishers Island Reso. DEPARTMENT: Fishers Island Ferry District FIFD 12/28/18 Meeting Resolution Ratifications RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolutions of the Fishers Island Ferry District Board of Commissioners dated December 28, 2018, as follows: FIFD resolution # Regarding 2018 - 235 Budget Mod 2018 - 239 Professional Services - Docko 2018 - 240 2019-2024 ACIP 2018 - 241 2019 Airport Burn Plan 2018 - 242 2019 Junk Vehicles 2018 - 243 Legal - passenger ferry 2018 - 244 Legal - CSEA  Vote Record - Resolution RES-2019-74 Adopted   Adopted as Amended Yes/Aye No/Nay Abstain Absent  Defeated James Dinizio Jr     Tabled  Withdrawn  William P. Ruland     Supervisor's Appt  Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded  Town Clerk's Appt  Louisa P. Evans      Supt Hgwys Appt Scott A. Russell      No Action Lost  2019-75 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Southold Town Meeting Agenda - January 2, 2019 Page 14 Johnson Electrical Construction Corp RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and Johnson Electrical Construction Corp. in connection with traffic light repairs and maintenance along County Route 48, at a cost of $765.00 per month plus an additional $500.00 Bi-annual inspection fee, for a one year term, effective January 1, 2019, subject to the approval of the Town Attorney.  Vote Record - Resolution RES-2019-75 Adopted  Adopted as Amended  Yes/Aye No/Nay Abstain Absent Defeated  James Dinizio Jr      Tabled  Withdrawn William P. Ruland     Supervisor's Appt  Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded  Town Clerk's Appt  Louisa P. Evans     Supt Hgwys Appt  Scott A. Russell     No Action   Lost 2019-76 CATEGORY: Legal DEPARTMENT: Town Attorney Satisfaction of Mortgage - Cordes RESOLVED, that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Satisfaction of Mortgage to Olga L. Cordes, for the property known as 1900 Sterling Road, Cutchogue, New York (SCTM No. 1000-104-4-18.4), subject to the approval of the Town Attorney.  Vote Record - Resolution RES-2019-76 Adopted  Yes/Aye No/Nay Abstain Absent Adopted as Amended  James Dinizio Jr     Defeated  Tabled  William P. Ruland     Withdrawn  Jill Doherty      Supervisor's Appt Robert Ghosio      Tax Receiver's Appt Louisa P. Evans  Rescinded     Town Clerk's Appt  Scott A. Russell     Supt Hgwys Appt  No Action  Southold Town Meeting Agenda - January 2, 2019 Page 15 Lost  2019-77 CATEGORY: Organizational DEPARTMENT: Town Attorney Sexual Harassment Policy RESOLVED the Town Board of the Town of Southold hereby appoints Karen McLaughlin as Sexual Harassment Policy Compliance Officer for the Town of Southold.  Vote Record - Resolution RES-2019-77  Adopted  Adopted as Amended Yes/Aye No/Nay Abstain Absent  Defeated James Dinizio Jr     Tabled  Withdrawn  William P. Ruland     Supervisor's Appt  Jill Doherty     Tax Receiver's Appt  Robert Ghosio     Rescinded   Town Clerk's Appt Louisa P. Evans      Supt Hgwys Appt Scott A. Russell      No Action Lost  2019-78 CATEGORY: Legal DEPARTMENT: Town Attorney Emergency Tree Removal RESOLVED, that the Town Board of the Town of Southold hereby authorizes Scott A. Russell to issue Purchase Orders for emergency tree removal pursuant to General Municipal Law § 103(4), all costs and expenses associated therewith shall be a legal charge to the 2019 Highway Budget.  Vote Record - Resolution RES-2019-78 Yes/Aye No/Nay Abstain Absent Adopted  Adopted as Amended  James Dinizio Jr     Defeated  William P. Ruland     Tabled  Jill Doherty     Withdrawn   Supervisor's Appt Robert Ghosio     Southold Town Meeting Agenda - January 2, 2019 Page 16 Tax Receiver's Appt  Louisa P. Evans     Rescinded  Scott A. Russell      Town Clerk's Appt  Supt Hgwys Appt  No Action Lost  VI. PUBLIC HEARINGS