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Home My WebLink AboutAG-12/18/2018 Road ELIZABETH A.NEVILLE �ogUfFO( errTown Hall, 53095 Main TOWN CLERK y PO Box 1179 m Southold, NY 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone: (631)765 - 1800 RECORDS MANAGEMENT OFFICER www.southoldtowmy.gov FREEDOM OF INFORMATION OFFICER AGENDA SOUTHOLD TOWN BOARD December 18,2018 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on "Town Board On- Line"; Click Box "Yes" to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and "enter". On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on "Yes" to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on December 18, 2018 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee NamePresent Absent Late Arrived Councilman James Dinizio Jr I( o l o l( o l( Councilman William P. Ruland ❑ ❑ ❑ Councilwoman Jill Doherty ❑ ❑ ❑ Councilman Robert Ghosio ❑ ❑ ❑ Southold Town Meeting Agenda -December 18, 2018 Page 2 Justice Louisa P. Evans ❑ ❑ ❑ Supervisor Scott A. Russell ❑ ❑ ❑ L REPORTS 1. Recreation Department Monthly Report November 2018 2. Southold Planning Board Monthly Report November 2018 3. Town Trustees Monthly Report November 2018 4. Justice Court Reports November 2018 II. PUBLIC NOTICES III. COMMUNICATIONS IV. DISCUSSION 1. 9:00 AM Kristie Hansen-Hightower and Chief Flatley re: Billing for Film/TV Production Services Provided by PD 2. 9:15 AM Kristie Hansen-Hightower re: Bond Resolutions and Moody's Report 3. 9:30 AM John Sepenoski, Jeff Standish, Michael Collins and Melissa Spiro re: Sill Property 4. 9:45 AM Heather Lanza and Don Wilcenski re: Update on Comprehensive Plan Timeline 5. Change of Zone Application for Fishers Island Utility Company 6. Town Attorney re: Update on Town of Southold v. EPA -Dumping Dredge Spoils in the LI Sound 7. EXECUTIVE SESSION Employment Contract with a Particular Corporation 10:30 AM Sylvia Pirillo and Paul Pallas 8. EXECUTIVE SESSION Labor-Matters Involving the Employment of a Particular Person(S) 11:00 AM Richard Zuckerman Southold Town Meeting Agenda -December 18, 2018 Page 3 9. EXECUTIVE SESSION Potential Litigation-Dean's Parking Lot 12:00 PM Jim Dinizio, Michael Collins, Jamie Richter, Vincent Orlando V. RESOLUTIONS 2018-1042 CATEGORY.• Audit DEPARTMENT. Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated December 18, 2018. V Vote Record-Resolution RES-2018-1042 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland ............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ..... ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt ...., ...., ...., ..., ...., ❑ No Action Scott A.Russell ❑ ❑ El ❑ Lost 2018-1043 CATEGORY.• Set Meeting DEPARTMENT. Town Clerk Set Organizational 1 own Board Meeting RESOLVED that the Organizational Town Board Meeting of the Southold Town Board will be held, Wednesday, January 2, 2019 at Southold Town Hall, 53095 Main Road, Southold, New York at 11:00 AM. ✓Vote Record-Resolution RES-2018-1043 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dinizio Jr ..............................0....................... 0.................... ❑ 0 ❑ Defeated ...., ...., ...., ..., ...., ❑ Tabled William P.Ruland ❑ ❑ ❑ ❑ ❑ Withdrawn Jill Doherty —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt Robert Ghosio ❑ ❑.................... ❑ ❑„ ❑ Tax Receiver's Appt ...., ...., ...., ..., ...., ❑ Rescinded Louisa P.Evans ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A.Russell,,,,,,,,, ..............................0....................... 0.................... ❑ 0 Southold Town Meeting Agenda -December 18, 2018 Page 4 ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-1044 CATEGORY.• Set Meeting DEPARTMENT: Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Wednesday, January 2, 2019 at Southold Town Hall, 53095 Main Road, Southold, New York at 4:30 PM. ✓Vote Record-Resolution RES-2018-1044 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland ❑.......................................................❑.................... ❑ ❑. ❑ Supervisor's Appt .......................................................... ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans ,,,, ❑.......................................................❑.................... ❑ ❑„ ❑ Supt Hgwys Appt .......................................................... ❑ No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost 2018-1045 Tabled 11/7/2018 7:00 PM, 11/20/2018 4:30 PM, 12/4/2018 7:30 PM CATEGORY.• Enact Local Law DEPARTMENT: Town Clerk Enact LL-Rental Permit WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County, New York, on the 25th day of September, 2018, a Local Law entitled "A Local Law in relation to Rental Permits" and WHEREAS the Town Board of the Town of Southold held a public hearing on the aforesaid Local Law at which time all interested persons were given an opportunity to be heard, now therefor be it RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local Southold Town Meeting Agenda -December 18, 2018 Page 5 Law entitled, "A Local Law in relation to Rental Permits" reads as follows: LOCAL LAW NO. 2018 BE IT ENACTED by the Town Board of the Town of Southold as follows: L A new Chapter 207 of the Code of the Town of Southold,A Local Law entitled, "A Local Law in relation to Rental Permits" 207-1 Legislative intent. A. The Town Board of the Town of Southold has determined that there exists in the Town of Southold serious conditions arising from non-owner occupied rental of dwelling units in one, two and three family and multiple dwellings that are substandard or in violation of the New York State Uniform Fire Prevention and Building Code, Building Rehabilitation Code, Electrical Code, Fire Prevention Code, Plumbing Code, and other codes and ordinances of the Town. Many of these dwellings are inadequate in size, overcrowded and dangerous, and such dwelling units pose hazards to life, limb and property of residents of the Town and others, tend to promote and encourage deterioration of the housing stock of the Town, create blight and excessive vehicle traffic and parking problems and to overburden municipal services. The Board finds that current Code provisions are inadequate to halt the proliferation of such conditions and that the public health, safety, welfare and good order and governance of the Town will be enhanced by enactment of the regulations set forth in this chapter. B. Nothing herein shall be interpreted to supersede any requirements contained in Chapter 280, Chapter 100 or any other chapter of the Town Code of the Town of Southold. 207-2 Definitions. As used in this chapter, the following terms shall have the meanings indicated: CODE ENFORCEMENT OFFICIAL - The official who is charged by the Town Board with the administration and enforcement of this chapter, or any duly authorized representative of such person, including but not limited to the Building Inspector, Chief Building Inspector, Principal Building Inspector, Senior Building Inspector, Building Permits Examiner,Zoning Inspector, Electrical Inspector, Plumbing Inspector, Fire Marshal, Fire Marshal I, Fire Marshal II, Chief Fire Marshal, Town Investigator, Senior Town Investigator, Ordinance Enforcement Officer or Ordinance Inspector of the Town of Southold, Stormwater Manager, Town Engineer and such person(s) shall be certified as a New York State Code Enforcement Official; Code Enforcement Officer. Southold Town Meeting Agenda -December 18, 2018 Page 6 DWELLING-A building designed exclusively for residential purposes. DWELLING, MULTIPLE-FAMILY -A building, other than an apartment house, designed for and occupied as a residence by three or more families living independently of each other. DWELLING, ONE-FAMILY -A detached building designed for and occupied exclusively as a home or residence by not more than one family. DWELLING, TWO-FAMILY-A building arranged, designed for or occupied exclusively as a home or residence for not more than two families living independently of each other. DWELLING UNIT -A single unit within a building or structure providing complete independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. IMMEDIATE FAMILY - The immediate family of the owner of a housing unit consists of the owner's spouse, domestic partner, children, parents, grandparents or grandchildren, siblings, uncles, aunts, nieces, nephews, cousins and in-laws. OWNER-Any person, partnership, corporation or other entity who, alone or jointly with others, shall have legal title to any premises,with or without accompanying actual possession thereof, or who shall have charge, care or control of any dwelling unit as a cooperative shareholder or as executor, administrator, trustee, receiver or guardian of the estate or as a mortgagee in possession, title or control; including but not limited to a bank or lending institution, regardless of how such possession, title or control was obtained. RENT -A return, in money, property or other valuable consideration (including payment in kind or for services or other thing of value), for use and occupancy or the right to use and occupancy of a dwelling unit,whether or not a legal relationship of landlord and tenant exists between the owner and the occupant or occupants thereof. RENTAL DWELLING UNIT -A dwelling unit established, occupied, used or maintained for rental occupancy RENTAL OCCUPANCY- The occupancy or use of a dwelling unit by one or more persons as a home or residence under an arrangement whereby the occupant or occupants thereof pay rent for such occupancy and use. RENTAL OCCUPANCY PERMIT -A permit which is issued upon application to the Code Enforcement Officer designated by the Town Board with the administration of this Chapter and shall be valid for 24 months from the date of issuance. 207-3 Fees. Rental Permit fees shall be set by the Town Board by resolution. Southold Town Meeting Agenda -December 18, 2018 Page 7 &207-4 Smoke detectors and carbon monoxide detectors. Each rental dwelling shall be equipped with functioning smoke detectors and carbon monoxide detectors, in compliance with New York State Uniform Fire Prevention and Building Code. &207-5 Inspections. A. No permit shall be issued under any application unless the rental dwelling unit has a valid Certificate of Occupancy or Pre-Certificate of Occupancy. B. The Code Enforcement Official is authorized to make or cause to be made inspections, to determine the condition of dwellings and to safeguard the health, safety, and welfare of the public. The Code Enforcement Official or his designated representative is authorized to enter the subject premises upon the consent of the owner. C. Search without warrant restricted. Nothing in this chapter, except for provisions concerning emergency inspections, shall be deemed to authorize the Code Enforcement Official or his authorized representative to conduct an inspection of any premises subject to this chapter without the consent of the owner of the premises or without a warrant duly issued by an appropriate court. D. Conflict with other chapters or law. Nothing in this chapter shall be construed to negate the authority for inspections pursuant to any other section of law or court- ordered inspection. E. Presumption of rent. Any dwelling, dwelling unit, rooming house, rooming unit or any other premises subject to this chapter shall be presumed to be rented for a fee and a charge made if said premises are not occupied by the legal owner thereof. This presumption shall be rebuttable. §207-6 Application for search warrant. The Code Enforcement Official or his designated representative is authorized to make application to the Town of Southold Justice Court or Supreme Court of Suffolk County, or any court of competent jurisdiction, for the issuance of a search warrant in order to conduct an inspection of any premises covered by this chapter where the owner refuses or fails to allow an inspection of its rental premises and where there is reasonable cause to believe that a violation of this chapter has occurred. The application for a search warrant shall in all respects comply with the applicable laws of the State of New York. &207-7 Rental permit required. A. It shall be unlawful for any rental occupancy to exist in any dwelling without the owner's first having obtained a rental permit from the Code Enforcement Official. (1) It shall be an affirmative defense to a violation of Subsection A of this section that the rental occupant or occupants is/are immediate family members of the owner of the subject premises, as defined in this chapter. Southold Town Meeting Agenda -December 18, 2018 Page 8 B. Rental permit application requirements. (1) Rental permit applications shall be in writing on a form provided by the Town and shall include the owner's name, address and telephone number. (2) Rental permits applications shall contain a description of the unit, including the number of rooms in the rental dwelling unit, and the dimensions and use of each such room shall be included. The name, address and telephone number, if any, of the managing agent or operator of each such intended rental dwelling unit shall be included (3) Rental permits applications shall include the maximum number of persons that are being requested to occupy the rental dwelling unit. (4) All applicants for a rental permit shall sign an affidavit stating that they have received a copy of and fully understand this Chapter of the Southold Town Code. (5) All applicants must submit the following documents: (a) Copies of all certificates of occupancy and/or pre-certificates of occupancy for the rental dwelling unit; (b) An affidavit setting forth the address to be used as the last known address of the owner for service pursuant to all applicable laws and rules. The owner shall notify the Code Enforcement Official of any change of address submitted pursuant to this section within five business days of any change thereto, and ; (c) Inspection report. The owner of the rental dwelling unit shall (1) arrange for an inspection of the unit or units and the premises on which the same are located by the Code Enforcement Official or his designee employed by the Town of Southold, or (2) provide to the Code Enforcement Official an inspection report, on a form provided by the Town, signed by either a New York State licensed professional engineer, New York State licensed architect or home inspector who has a valid New York State Uniform Fire Prevention Building Code certification that the structure and the dwelling units contained therein meet all applicable housing, sanitary, building, electrical and fire codes, rules and regulations. (6) Each application shall be executed and sworn to by the owner of the premises. (7) All rental properties containing eight or more rental units shall provide for a designated site manager, who shall be available to address and resolve any issues with the property 24 hours a day. The owner of the property must file the manager's address, telephone number and other contact information with the Code Enforcement Official within five days of the designation of the manager or any changes thereto. C. Notwithstanding the above, no rental occupancy permit shall be required for a residential care facility licensed under federal, New York State or Suffolk County guidelines. D. Renewal of rental permits. Southold Town Meeting Agenda -December 18, 2018 Page 9 (1) A renewal rental permit application signed by the owner shall be completed and filed with the Code Enforcement Official at least 90 days prior to the expiration date of any valid rental permit. A renewal rental permit application shall contain a copy of the prior rental permit. (2) Prior to the issuance of a renewal rental permit, the owner shall cause an inspection of the unit or units and the premises pursuant to 207-7 B(5c) above. (3) The Town of Southold shall not accept, review or approve any renewal rental application for a rental dwelling unit dwellings wherein the prior rental permit expiration date has passed. If the expiration date has passed, the owner must file a new application. &207-9 Revocation of permit. A. The Code Enforcement Official may revoke a rental occupancy permit where he or she finds that the permit holder has caused, permitted, suffered or allowed to exist and remain upon the premises for which such permit has been issued, for a period of 14 business days or more after written, return receipt requested notice and opportunity to be heard has been given to the permit holder, or the managing agent of such rental dwelling unit, a violation of the Multiple Residence Law and/or New York State Uniform Fire Prevention and Building Code or a violation of this chapter or other chapter of the Town Code. Revocation of a permit under this subsection cannot be done by a devisee or assistant of the Code Enforcement Official. B. An appeal from such revocation may be taken by the permit holder to the Town Board, by written request, made within 30 days from the date of such revocation. The Town Board shall hold a public hearing on such appeal after receipt of written request of such appeal, and after such hearing shall make written findings and conclusions and a decision either sustaining such permit revocation or reinstating such permit within 30 days after close of such public hearing. Unless the Town Board directs otherwise in circumstances constituting serious threats to health and safety, the filing of an appeal shall stay the effectiveness of a permit revocation until the Town Board has considered and ruled upon the issue. C. Any permit holder that takes an appeal to the Town Board from the revocation of a rental permit shall be required to pay an administrative fee $200.00 to the Town Clerk with the written request for the appeal. &207-10 Broker's/Agent's responsibility. A. Broker's/Agent's responsibility prior to listing. No Real Estate Broker or agent shall list or otherwise advertise, or offer for lease any rental dwelling unit for which a current rental permit has not been issued by the Code Enforcement Official. &207-11 Enforcement. This chapter shall be enforced by the Code Enforcement Officer as defined by this chapter. Southold Town Meeting Agenda -December 18, 2018 Page 10 &207-12 Penalties for offenses. A. Any person, association, firm or corporation that violates any provision of this chapter or assists in the violation of any provision of this chapter shall be guilty of a violation, punishable: (1) By a fine not less than $500 and not exceeding $5,000 or by imprisonment for a period not to exceed 15 days, or both, for conviction of a first offense. (2) By a fine not less than $1,000 nor more than $10,000 or by imprisonment for a period not to exceed 15 days, or both, for conviction of the second of the two offenses, both of which were committed within a period of five years. B. Each week's continued violation shall constitute a separate additional violation. C. This section is enacted pursuant to Municipal Home Rule Law § 10(1)(ii) a(9-a) and 10(1)(ii)d(3) and pursuant to § 10(5) of the Statute of Local Governments, and is intended to supersede Town Law § 268 and any other statute or local law to the extent necessary to increase the minimum and maximum penalties contained therein. &207-13 Implementation. IL Severability. If any clause, sentence, paragraph, section or part of this chapter shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, section or part thereof directly involved in said judgment. HI. Effective Date. This chapter shall be effective upon filing with the Secretary of State. However, in order to afford property owners a sufficient amount of time to apply for and obtain a rental permit as set forth herein, no violation of this chapter will be charged prior to August 1, 2019 and no violation for failure to obtain a permit shall be issued to a person or entity that: A. Has filed the necessary application in proper form with all required information and attachments on or before August 1, 2019, and; B. Has not received a final determination on the application on the application for reasons over which the applicant has no control. ✓Vote Record-Resolution RES-2018-1045 ❑ Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dinizio Jr ............................0..............................�............ ❑ ❑ ❑ ❑ Tabled William P.Ruland ❑ ❑.................... ❑ ❑. ❑ Withdrawn .., .. .., ❑ Supervisor's Appt .Jill Doherty .f .❑ .. ❑.. f .. ❑ .. f ❑ Southold Town Meeting Agenda -December 18, 2018 Page 11 ❑ Tax Receiver's Appt Robert Ghosio ❑ ❑ ❑ ❑ ❑ Rescinded ...., ...., ...., ..., ...., Louisa P.Evans ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt ............................................................... ❑ Supt Hgwys Appt Scott A.Russell ❑ ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-1046 CATEGORY.• Employment-Town DEPARTMENT: Accounting Accepts Resignation ofRenee Harvey RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Renee Harvey from the position of Tax Cashier for the Tax Receiver's Office effective December 3, 2018. ✓Vote Record-Resolution RES-2018-1046 ❑ Adopted ❑ Adopted as Amended ❑ Defeatedl Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr 1�............................0.............................a.........................❑.................... ❑ ❑„ ❑ Withdrawn William P.Ruland ❑ ❑.................... ❑ ❑. ❑ Supervisor's Appt ...., ...., ...., ..., ...., Jill Doherty ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt .. .. .. ❑ Rescinded Robert Ghosio =............................0..............................�............ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans ,,,,, ❑ ❑.................... ❑ ❑„ ❑ Supt Hgwys Appt ...., ...., ............................................................ ❑ No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost 2018-1047 CATEGORY.• Property Usage DEPARTMENT: Recreation Temporary Parking Permit- Outdoor Recreation Program RESOLVED that the Town Board of the Town of Southold hereby grants permission to the participants of the Recreation Department's Lifeguard Certification Course to park at Southold Town Beach on June 16 & June 17, 2019 and these vehicles shall be exempt from the Southold Town parking fees on those dates provided the cars are displaying a temporary parking permit. Dates and location will be confirmed with Chief Martin Flatley and for instructions for the proper placement of the permits. Southold Town Meeting Agenda -December 18, 2018 Page 12 ✓Vote Record-Resolution RES-2018-1047 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ..... ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A. ❑ El 1111 No Action Russell ❑ ❑ Lost 2018-1048 CATEGORY.• Refund DEPARTMENT: Highway Department Refund ofHighway Excavation Permit RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund in the amount of$2,950.00 to National Grid, Gas Permits Dept., 175 E Old Country Road, Bldg 3, Flr 1, Hicksville, NY 11801 for the payment of Highway Excavation Permit#1298 as the job has been cancelled. V Vote Record-Resolution RES-2018-1048 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland ............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt ...., ...., ...., ..., ...., Scott A.Russell ❑ ❑ El ❑ ❑ No Action ❑ Lost 2018-1049 CATEGORY. Field Use -Town DEPARTMENT: Recreation Old Town Arts, Crafts &Antiques Fair Southold Town Meeting Agenda -December 18, 2018 Page 13 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Old Town Arts & Crafts Guild to hold its Arts, Crafts & Antiques Fair on Saturday, August 17, 2019 (rain date Sunday, August 18, 2019) from 7:00 AM to 7:00 PM on the Peconic Lane Community Center's lawn, Peconic Lane, Peconic. Set-up will occur on Friday, August 16, 2019 from 3:30 PM to 6:00 PM. Applicant must file with the Town Clerk a Certificate of Insurance naming the Town of Southold as additional insured.. All fees associated with this approval shall be waived. A security deposit for the event has been retained. ✓Vote Record-Resolution RES-2018-1049 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland mm— 0 0..., ❑ 0 ❑ Supervisor's Appt ❑ Tax Receiver's Appt ' . Ji1lDoherty , ........................... ..............................�........... ❑ ❑ ❑ ., .., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans 0 0..., ❑ 0„ ❑ Supt Hgwys Appt ............................................................... 77 Scott A.Russell ❑ ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-1050 CATEGORY.• Bond DEPARTMENT: Planning Board Bond Release -Martz Subdivision WHEREAS Theodore C. Martz, Jr. submitted a check 95926 in the amount of$6,425.00 on June 28, 2017 for a subdivision performance guarantee, which was deposited by the Southold Town Accounting Department, and WHEREAS the Southold Town Planning Board and the Office of the Town Engineer have recommended the return of the performance guarantee, now therefor be it RESOLVED, that the Town Board of the Town of Southold hereby authorizes and directs the return of the performance guarantee for the Standard Subdivision for Martz SCTM# 1000-104- 12-6.1 in the amount of$6,425.00, all in accordance with the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-1050 ❑ Adopted Yes/Aye........... ............No/Nay............. Abstain Absent Adopted as Amended ,,,,, ❑ -- ❑ ❑ ❑ ❑ ❑ Defeated James Dinizio Jr ❑ Tabled William P.Ruland —............................. ........................................................ ..................... ❑ �„ ❑ Withdrawn Jill Doherty ❑ ❑ ❑ ❑ ❑ Supervisor's Appt ...., ...., ...., ..., ...., Robert Ghosio ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt ............................................................... 0 Rescinded Louisa P.Evans ❑ ❑ ❑ ❑ Southold Town Meeting Agenda -December 18, 2018 Page 14 ❑ Town Clerk's Appt Scott A.Russell ❑ ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-1051 CATEGORY.• Performance Bond DEPARTMENT: Planning Board Reduction of Performance Bond-Heritage at Cutchogue WHEREAS, on April 10, 2017, the Town of Southold accepted a bond in the amount of $105,014.00 in the form of a Bridgehampton National Bank Savings Passbook on behalf of the Applicant, The Heritage at Cutchogue, LLC; and WHEREAS, on April 11, 2017 Town Board of the Town of Southold accepted the passbook in the amount of$105,014.00 in Resolution 2017-341; and WHEREAS, on October 26, 2018, Henry Alia, agent for the applicant, submitted a request to reduce the bond amount from $105,014.00 to $39,908.00; and WHEREAS, on November 5, 2018 the Southold Town Planning Board reviewed this request and determined the that amount was not sufficient and must be increased to $75,825.00; be it therefore RESOLVED, that the Town Board of the Town of Southold hereby approves, upon the recommendation of the Southold Town Planning Board, the reduction of the performance bond for the Heritage at Cutchogue in the amount of Seventy five thousand eight hundred twenty five dollars ($75,825.00), all in accordance with the approval of the Town Attorney; and be it further RESOLVED, that the Southold Town Clerk is authorized to prepare the Savings Withdrawal slip for Bridgehampton National Bank in the amount of$74,189.00 Pursuant to § 240-34. Forms of security; expiration and terms of bonds; default of the Southold Town Code. V Vote Record-Resolution RES-2018-1051 ❑ Adopted ❑ Adopted as Amended 1..............Yes/Aye.............,1............No/Nay Abstain Absent ❑ Defeated James Dinizio Jr 1�............................0.............................a.........................❑.................... ❑ ❑„ ❑ Tabled ❑ Withdrawn William P.Ruland ❑ ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty 0 0..., ❑ 0 ❑ Tax Receiver's Appt Robert Ghosio ..............................0........................................................❑.................... ❑ ❑„ ❑ Rescinded ❑ Town Clerk's Appt Louisa P.Evans ❑ ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell...., 0 0..., ❑ 0 0 No Action Southold Town Meeting Agenda -December 18, 2018 Page 15 ❑ Lost 2018-1052 CATEGORY.• Employment-Town DEPARTMENT: Accounting New York State Retirement Reporting WHEREAS, the State of New York has set additional reporting requirements in Section 315.4 of the New York Codes, Rules and Regulations which requires all elected and appointed officials whose terms start on or after August 12, 2009, who are members of the New York State and Local Retirement System and who do not participate in their employer's time keeping system to prepare a log of their work-related activities for three consecutive months and submit their logs to the clerk or secretary of the governing body within 150 days of the start of their term; NOW THEREFORE, BE IT RESOLVED that the Town Board of the Town of Southold hereby establishes the following as standard workdays for elected and appointed officials and will report the following days worked to the New York State and the Local Employees' Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body: Title Name Standard Term Begins/ Participates in Days/Month(based on Work Ends Employer's Record of Activities) Day Time Keeping (Hrs/day) System Planning Board Member Pierce Rafferty 6 1/1/18-12/31/2022 N 3.82 BE IT FURTHER RESOLVED, that said standard is being established to meet the accounting requirements of the New York State Employees Retirement System for calculation of retirement benefits, and BE IT FURTHER RESOLVED, that the Town Clerk be and she hereby is authorized to send a certified copy of this resolution to the New York State Employees Retirement System. I, Elizabeth A. Neville, Town Clerk of the governing board of the Town of Southold of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the 18th day of December 2018 on file as part of the minutes of such meeting, and that the same is a true copy thereof and the whole of such original. I further certify that the full board, consists of six (6) members, and the six (6) of such members Southold Town Meeting Agenda -December 18, 2018 Page 16 were present at such meeting and the six (6) of such members vote in favor of the above resolution. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Town of Southold, on this 18th day of December 2018. SEAL Elizabeth A. Neville Town Clerk Town of Southold ✓Vote Record-Resolution RES-2018-1052 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A.Russell ❑ ❑ El ❑ No Action ❑ Lost 2018-1053 CATEGORY.• Attend Seminar DEPARTMENT: Assessors Online Seminars-Sanders RESOLVED that the Town Board of the Town of Southold hereby grants permission to Assessor Charles Sanders to participate in the online courses of Residential Sales Comparison& Income Approaches, Residential Site Valuation& Cost Approach, Basic Residential Appraisal Principles and Basic Residential Appraisal Procedures, all to be a legal charge to the Assessors 2019 Seminars budget. ✓Vote Record-Resolution RES-2018-1053 ❑ Adopted ❑ Adopted as Amended _ Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Tabled William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Withdrawn ❑ ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty ...., ...., ., .., ...., ❑ Tax Receiver's Appt Robert Ghosio ❑ ❑ ❑ ❑ ..............................0....................... ❑ Rescinded Louisa P.Evans 0.................... ❑ 0 ❑ Town Clerk's Appt Scott A.Russell ❑ ❑ ❑ ❑ ❑ Supt Hgwys Appt Southold Town Meeting Agenda -December 18, 2018 Page 17 ❑ No Action ❑ Lost 2018-1054 CATEGORY.• Budget Modification DEPARTMENT: Public Works 2018 Budget Modification-DPW Financial Impact: Additional funds are needed to cover Engineering services and prints for Town Hall HVAC renovation and additional end of year work needed at Town buildings. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Public Works budget as follows: From: A.1620.4.400.700 Building Rentals $10,500 Total $10,500 To: A.1620.4.400.600 EquipmentMaint./Repair $10,500 Total $10,500 d Vote Record-Resolution RES-2018-1054 ❑ Adopted ❑ Adopted as Amended ❑ Defeatedl Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr 1�............................0.............................a.........................❑.................... ❑ ❑„ ❑ Withdrawn William P.Ruland ❑ ❑.................... ❑ ❑. ❑ Supervisor's Appt ...., ...., ...., ..., ...., Jill Doherty ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt .. .. .. ; ❑ Rescinded Robert Ghosio ............................0..............................�............ ❑ ❑ ❑ ,,,,, ❑ Town Clerk's Appt Louisa P.Evans ❑ ❑.................... ❑ ❑„ ❑ Supt Hgwys Appt ...., ...., ............................................................ 11 No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost 2018-1055 CATEGORY.• Budget Modification DEPARTMENT: Accounting 2018 Budget Modification- Town Board Financial Impact: Transfer funds to cover shortfall in code amendments expense line Southold Town Meeting Agenda -December 18, 2018 Page 18 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Whole Town budget as follows: From: A.1010.1.200.100 Part Time, Regular Earnings $4,000 Total $4,000 To: A.1010.4.100.125 Code Updates & Law Books $4,000 Total $4,000 ✓Vote Record-Resolution RES-2018-1055 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland mm— 0 0..., ❑ 0 ❑ Supervisor's Appt „Jill Doh � ❑ �........... ❑ ❑ ❑ ❑ Tax Receiver's Appt 11 erty ❑ Rescinded Robert Ghosio ............................0..............................�............ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans ,,,,, ❑ ❑.................... ❑ ❑„ ❑ Supt Hgwys Appt ...., ...., ...., ..., ...., ❑ No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost 2018-1056 CATEGORY.• Legal DEPARTMENT: Town Attorney Goerler Claim RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the payment of the sum of Four Thousand Four Hundred Thirty Six Dollars and 37 Cents ($4,436.37)to Ronald B. Goerler for property damage stemming from an incident on October 24, 2018, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-1056 ❑ Adopted Yes/AyeNo/Nay Abstain Absent ❑ Adopted as Amended James Dinizio Jr ..............................0....................... 0.................... ❑ 0 ❑ Defeated ...., ...., ...., ..., ...., ❑ Tabled William P.Ruland ❑ ❑ ❑ ❑ ❑ Withdrawn Jill Doherty ❑.......................................................❑.................... ❑ ❑. ❑ Supervisor's Appt Robert Ghosio ..............................0.................. 0.................... ❑ 0 ❑ Tax Receiver's Appt ...., ...., ...., ..., ...., ❑ Rescinded Louisa P.Evans ❑ ❑ ❑ ❑ 10 Town Clerk's Appt Scott A.Russell...., ❑....................... ❑.................... ❑ ❑. Southold Town Meeting Agenda -December 18, 2018 Page 19 ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-1057 CATEGORY.• Legal DEPARTMENT. Town Attorney Hammer Claim RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the payment of the sum of Three Hundred Twenty Five Dollars and 88 Cents ($325.88)to Robert Hammer and Mary Hammer for property damage stemming from an incident on September 14, 2018, subject to the approval of the Town Attorney. i/Vote Record-Resolution RES-2018-1057 ❑ Adopted ❑ Adopted as Amended ❑ Defeatedl Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr 1�............................0.............................a.........................❑.................... ❑ ❑„ ❑ Withdrawn William P.Ruland ❑ ❑.................... ❑ ❑. ❑ Supervisor's Appt ...., ...., ...., ..., ...., Jill Doherty ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt .. .. .. ; ❑ Rescinded Robert Ghosio ............................0..............................�............ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans ,,,,, ❑ ❑.................... ❑ ❑„ ❑ Supt Hgwys Appt ...., ...., ...., ..., ...., ❑ No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost 2018-1058 CATEGORY.• Contracts, Lease &Agreements DEPARTMENT. Town Attorney Amend Dishwashing Machine Agreement W/Auto Chlor System for HRC RESOLVED that the Town Board of the Town of Southold hereby amends Resolution 2018- 1031 adopted on December 4, 2018 to read as follows: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Dishwashing Machine Agreement between the Town of Southold and Auto-Chlor System of New York regarding the leasing of an automatic dishwashing machine for the Human Resource Center for sixty (60) months, at a cost of $2-3Q nn/-r-A-e -t $246.00/month, subject to the approval of the Town Attorney. Southold Town Meeting Agenda -December 18, 2018 Page 20 ✓Vote Record-Resolution RES-2018-1058 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ..... ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A. ❑ El 1111 No Action Russell ❑ ❑ Lost 2018-1060 CATEGORY.• Budget Modification DEPARTMENT: Solid Waste Management District 2018 Budget Modification-SWMD Financial Impact: Re-directs Solid Waste facility monitoring fees relinquished by DEC to handle single stream recycling costs. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 Solid Waste Management budget as follows: From: SR 8160.4.500.100 NYS DEC Environmental Monitor $21,000 Total $21,000 To: SR 8160.4.400.837 Single-Stream Disposal $21,000 Total $21,000 ✓Vote Record-Resolution RES-2018-1060 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ..... ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A.Russell ❑ No Action ❑ ❑ El ❑ 0 Lost Southold Town Meeting Agenda -December 18, 2018 Page 21 2018-1061 CATEGORY.• Budget Modification DEPARTMENT. Town Clerk 2018 Budget Modification- Town Clerk- Financial lerkFinancial Impact: This budget modification will transfer unexpended funds from A.1410.300.100 Town Clerk Regular Earnings and A.1410.4.600.200 Town Clerk Miscellaneous Meeting &Seminars to A.1410.1.100.200 Town Clerk Full-Time Employees Overtime Earnings and A.1410.1.1000.400 Town Clerk Full-Time Employees Sick Earnings to cover over-expended budget lines. 12/18/18 A.1410.1.100.100 - Town Clerk Full-Time Employees $3,265.09 12/18/18 A.1410.4.600.200 - Town Clerk Travel $0.00 Total: $3,265.09 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Whole Town Budget as follows: From: A.1410.300.100 Town Clerk Regular Earnings Seasonal Employees $3,059.68 A.1410.4.600.200 Town Clerk Miscellaneous Meeting & Seminar 205.41 $3,265.09 To: A.1410.1.100.200 Town Clerk Full-Time Employees Overtime Earnings 1,507.11 A.1410.1.100.400 Town Clerk Full-Time employees Sick Earnings 1,757.98 $3,265.09 ✓Vote Record-Resolution RES-2018-1061 ❑ Adopted .. 0 Adopted as Amended Yes/Aye No/Nay Abstain Absent Southold Town Meeting Agenda -December 18, 2018 Page 22 ❑ Defeated James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Tabled ...., ...., ...., ..., ...., William P.Ruland ❑ ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt Jill Doherty ..............................0........................................................0..................... ❑ 0 ❑ Tax Receiver's Appt Robert Ghosio ❑ ❑ ❑ ❑ ❑ Rescinded ...., Louisa P.Evans ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt ............................................................... ❑ Supt Hgwys Appt Scott A.Russell ❑ ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-1062 CATEGORY.• Employment-FIFD DEPARTMENT: Accounting Increase Salary of Polly Ford RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted December 10, 2018 that increases the salary of Polly Ford to $23.40 per hour effective December 20, 2018. ✓Vote Record-Resolution RES-2018-1062 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ..... ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A.Russell ❑ ❑ El ❑ ❑ No Action ❑ Lost 2018-1063 CATEGORY. Bid Acceptance DEPARTMENT: Solid Waste Management District Scrap Tire Removal Bid RESOLVED that the Town Board of the Town of Southold hereby accepts the Option #2 bid of S&M Tire Recycling received on November 15, 2018 to supply the Solid Waste Management District with scrap tire removal services at a cost of$245/ton for calendar years 2019-2020, all in accordance with the Town Attorney. Southold Town Meeting Agenda -December 18, 2018 Page 23 ✓Vote Record-Resolution RES-2018-1063 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ..... ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A. ❑ El 1111 No Action Russell ❑ ❑ Lost 2018-1064 CATEGORY. Landfill Misc. DEPARTMENT: Solid Waste Management District SWMD 1 ip Fees RESOLVED that the Town Board of the Town of Southold hereby sets tip fees by the Solid Waste Management District for high-volume commercial waste (i.e., greater than 100 tons/month) at$90/ton; and for disposal of scrap tires at $0.18/lb; such fees to be effective January 1, 2019. V Vote Record-Resolution RES-2018-1064 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland ............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt ...., ...., ...., ..., ...., Scott A.Russell ❑ ❑ El ❑ ❑ No Action ❑ Lost 2018-1065 CATEGORY.• Bond DEPARTMENT: Town Clerk 2018 Computer Equipment Bond Southold Town Meeting Agenda -December 18, 2018 Page 24 BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED DECEMBER 18, 2018, AUTHORIZING THE ACQUISITION AND INSTALLATION OF COMPUTER HARDWARE AND SOFTWARE, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $97,500, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $97,500 TO FINANCE SAID APPROPRIATION THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the "Town"), is hereby authorized to acquire and install computer hardware and software. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $97,500 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of bonds in the principal amount of $97,500 to finance said appropriation and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Town in the principal amount of $97,500 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (referred to herein as the "Law"), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 32 and 108 of the Law, is five (5)years. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purpose for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will not exceed five years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by a general tax upon all the taxable real property within the Town. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of Southold Town Meeting Agenda -December 18, 2018 Page 25 and interest on said bonds and any notes issued in anticipation of the sale of said bonds, and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b)the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of the issuance of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to executing contracts for credit enhancements and providing for substantially level or declining annual debt service, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of the publication of such resolution, or a summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution shall take effect immediately, and the Town Clerk is hereby authorized and directed to publish a summary of this bond resolution, together with a Notice attached in substantially the form prescribed by Section 81.00 of the Law in "The Suffolk Times, " a newspaper published in Southold, New York, having a general circulation in the Town and hereby designated the official newspaper of said Town for such publication. EXHIBIT A LEGAL NOTICE The resolution, a summary of which is published herewith, has been adopted on December 18, 2018 and the validity of the obligations authorized by such resolution may be hereafter contested only if such obligations were authorized for an object or purpose for which the Town of Southold, in the County of Suffolk, New York, is not authorized to expend money or if the provisions of law which should have been complied with as of the date of publication of this Notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the publication of this Notice, or such obligations were authorized in violation of the provisions of the constitution. Southold Town Meeting Agenda -December 18, 2018 Page 26 ELIZABETH A. NEVILLE Town Clerk BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED DECEMBER 18, 2018, AUTHORIZING THE ACQUISITION AND INSTALLATION OF COMPUTER HARDWARE AND SOFTWARE, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $97,500, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $97,500 TO FINANCE SAID APPROPRIATION The object or purpose for which the bonds are authorized is to acquire and install computer hardware and software, at the estimated cost of$97,500. The maximum amount of obligations authorized to be issued is $97,500. The period of probable usefulness is five (5)years. A complete copy of the bond resolution summarized above shall be available for public inspection during normal business hours at the office of the Town Clerk, at the Town Hall, 53095 Main Street, Southold, New York. ✓Vote Record-Resolution RES-2018-1065 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt 11 No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost 2018-1066 CATEGORY.• Bond DEPARTMENT: Town Clerk 2018 Town Hall HVAC Bond BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED DECEMBER 18, 2018, AUTHORIZING THE REPLACEMENT OF THE TOWN HALL HVAC SYSTEM, Southold Town Meeting Agenda -December 18, 2018 Page 27 STATING THE ESTIMATED MAXIMUM COST THEREOF IS $250,000, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $250,000 TO FINANCE SAID APPROPRIATION THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the "Town"), is hereby authorized to replace the Town Hall HVAC system. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $250,000 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of bonds in the principal amount of $250,000 to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Town in the principal amount of $250,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the "Law"), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 13 of the Law, is ten (10)years. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purposes for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will exceed five (5)years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such Southold Town Meeting Agenda -December 18, 2018 Page 28 year and (b)the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and Section 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to the execution of agreements for credit enhancements, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of publication of such resolution, or a summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution is subject to a permissive referendum and the Town Clerk is hereby authorized and directed, within ten (10) days after the adoption of this resolution, to cause to be published in "The Suffolk Times," a newspaper having a general circulation within said Town and hereby designated the official newspaper of the Town for such publication and posted on the sign board of the Town maintained pursuant to the Town Law, a Notice in substantially the following form: TOWN OF SOUTHOLD, NEW YORK PLEASE TAKE NOTICE that on December 18, 2018, the Town Board of the Town of Southold, in the County of Suffolk, New York, adopted a bond resolution entitled: "Bond Resolution of the Town of Southold, New York, adopted December 18, 2018, authorizing the replacement of the Town Hall HVAC system, stating the estimated maximum cost thereof is $250,000, appropriating said amount for such purpose, and authorizing the issuance of bonds in the principal amount of$250,000 to finance said appropriation," an abstract of which bond resolution concisely stating the purpose and effect thereof, being as Southold Town Meeting Agenda -December 18, 2018 Page 29 follows: FIRST: AUTHORIZING said Town to replace the Town Hall HVAC system; STATING the estimated maximum cost thereof, including preliminary costs, and costs incidental thereto and the financing thereof, is $250,000; APPROPRIATING said amount for such purpose; and STATING the plan of financing includes the issuance of bonds in the principal amount of $250,000 to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon; SECOND: AUTHORIZING the issuance of bonds in the principal amount of $250,000 pursuant to the Local Finance Law of the State of New York to finance said appropriation; THIRD: DETERMINING and STATING that the period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued is ten (10) years; the proceeds of said bonds and any bond anticipation notes issued in anticipation thereof may be applied to reimburse the Town for expenditures made after the effective date of this bond resolution for the purposes for which said bonds are authorized; and the proposed maturity of said bonds will exceed five (5) years; FOURTH: DETERMINING that said bonds and any bond anticipation notes issued in anticipation of said bonds and the renewals of said bond anticipation notes shall be general obligations of the Town; and PLEDGING to their payment the faith and credit of the Town; FIFTH: DELEGATING to the Supervisor the powers and duties as to the issuance of said bonds and any bond anticipation notes issued in anticipation of said bonds, or the renewals thereof, and SIXTH: DETERMINING that the bond resolution is subject to a permissive referendum. DATED: December 18, 2018 Elizabeth A. Neville Town Clerk Section 8. The Town Clerk is hereby authorized and directed, after said bond resolution shall take effect, to cause said bond resolution to be published, in summary, in the newspaper referred to in Section 7 hereof, and hereby designated the official newspaper for said publication, together with a Notice in substantially the form as provided by Section 81.00 of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York. ✓Vote Record-Resolution RES-2018-1066 ❑ Adopted es ye No/Nay Abstain Absent ❑ Adopted as Amended 1 1 .............................................. .. ❑ Defeated James Dinizio Jr � ❑ 0 ❑ ❑ Southold Town Meeting Agenda -December 18, 2018 Page 30 ❑ Tabled William P.Ruland ❑ ❑ ❑ ❑ ❑ Withdrawn ...., ...., ...., ..., ...., Jill Doherty ❑ ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt Robert Ghosio =............................0..............................�........... ❑ ❑ ❑ ,,,,, ❑ Rescinded Louisa P.Evans ❑ ❑.................... ❑ ❑„ ❑ Town Clerk's Appt ...., .... Scott A.Russell ❑ ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-1067 CATEGORY.• Bond DEPARTMENT: Town Clerk 2018 Town Hall Basement Bond BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED DECEMBER 18, 2018, AUTHORIZING THE CONSTRUCTION OF IMPROVEMENTS TO THE TOWN HALL BASEMENT AREA, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $250,000, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $250,000 TO FINANCE SAID APPROPRIATION THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the "Town"), is hereby authorized to construct improvements to the Town Hall basement area. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $250,000 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of bonds in the principal amount of $250,000 to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Town in the principal amount of $250,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the "Law"), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: Southold Town Meeting Agenda -December 18, 2018 Page 31 (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 12 (a) (2) of the Law, is fifteen (15)years. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purposes for which said bonds are authorized. The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will exceed five (5)years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b)the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and Section 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to the execution of agreements for credit enhancements, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of publication of such resolution, or a summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Southold Town Meeting Agenda -December 18, 2018 Page 32 Section 7. This bond resolution is subject to a permissive referendum and the Town Clerk is hereby authorized and directed, within ten (10) days after the adoption of this resolution, to cause to be published in "The Suffolk Times," a newspaper having a general circulation within said Town and hereby designated the official newspaper of the Town for such publication and posted on the sign board of the Town maintained pursuant to the Town Law, a Notice in substantially the following form: TOWN OF SOUTHOLD, NEW YORK PLEASE TAKE NOTICE that on December 18, 2018, the Town Board of the Town of Southold, in the County of Suffolk, New York, adopted a bond resolution entitled: "Bond Resolution of the Town of Southold, New York, adopted December 18, 2018, authorizing the construction of improvements to the Town Hall basement area, stating the estimated maximum cost thereof is $250,000, appropriating said amount for such purpose, and authorizing the issuance of bonds in the principal amount of $250,000 to finance said appropriation," an abstract of which bond resolution concisely stating the purpose and effect thereof, being as follows: FIRST: AUTHORIZING said Town to construct improvements to the Town Hall basement area; STATING the estimated maximum cost thereof, including preliminary costs, and costs incidental thereto and the financing thereof, is $250,000; APPROPRIATING said amount for such purpose; and STATING the plan of financing includes the issuance of bonds in the principal amount of$250,000 to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon; SECOND: AUTHORIZING the issuance of bonds in the principal amount of $250,000 pursuant to the Local Finance Law of the State of New York to finance said appropriation; THIRD: DETERMINING and STATING that the period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued is fifteen (15) years; the proceeds of said bonds and any bond anticipation notes issued in anticipation thereof may be applied to reimburse the Town for expenditures made after the effective date of this bond resolution for the purposes for which said bonds are authorized; and the proposed maturity of said bonds will exceed five (5) years; FOURTH: DETERMINING that said bonds and any bond anticipation notes issued in anticipation of said bonds and the renewals of said bond anticipation notes shall be general obligations of the Town; and PLEDGING to their payment the faith and credit of the Town; FIFTH: DELEGATING to the Supervisor the powers and duties as to the issuance of said bonds and any bond anticipation notes issued in anticipation of said bonds, or the renewals thereof, and SIXTH: DETERMINING that the bond resolution is subject to a permissive referendum. Southold Town Meeting Agenda -December 18, 2018 Page 33 DATED: December 18, 2018 Elizabeth A. Neville Town Clerk Section 8. The Town Clerk is hereby authorized and directed, after said bond resolution shall take effect, to cause said bond resolution to be published, in summary, in the newspaper referred to in Section 7 hereof, and hereby designated the official newspaper for said publication, together with a Notice in substantially the form as provided by Section 81.00 of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York. ✓Vote Record-Resolution RES-2018-1067 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A.Russell ❑ ❑ El ❑ No Action ❑ Lost 2018-1068 CATEGORY.• Ratify Fishers Island Reso. DEPARTMENT: Fishers Island Ferry District 1,11,D 12/10/18 Meeting Resolution Ratifications RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolutions of the Fishers Island Ferry District Board of Commissioners dated December 10, 2018, as follows: FIFD resolution# Regarding 2018 - 221 Audit Award 2018 - 222 Auction contract Award 2018 - 223 NLT Heating Oil Award 2018 - 224 CSF Service Award 2018 - 225 Settlement- Esenlohr 2018 - 226 Settlement- Williamson 2018 - 227 Settlement- Beach Plum 2018 - 228 Legal Retainer 2018 - 230 MU Engine Award Southold Town Meeting Agenda -December 18, 2018 Page 34 ✓Vote Record-Resolution RES-2018-1068 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ..... ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A. ❑ El 1111 No Action Russell ❑ ❑ Lost 2018-1069 CATEGORY.• Refund DEPARTMENT: Town Clerk Various Clean Up Deposits WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Michael McCaffery 8/20/18 1,500.00 PO Box 945 Cutchogue, NY 11935 Mattituck Cutchogue Teachers Assoc. 10/3/18 1,5000.00 PO Box 1135 Cutchogue, NY 11935 Att: Ilana Finnegan East End Hospice, Inc 11/5/18 250.00 481 Westhampton-Riverhead Road PO Box 1048 Westhampton Beach, NY 11978 Cutchogue Fire Department 9/7/18 1,500.00 Southold Town Meeting Agenda -December 18, 2018 Page 35 260 New Suffolk Avenue Cutchogue, NY 11935 Att: Thomas Shalve , Jr. ✓Vote Record-Resolution RES-2018-1069 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland mm— 0 0..., ❑ 0 ❑ Supervisor's Appt JillDoherty ............................ ..............................�........... ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans 0 0..., ❑ 0„ ❑ Supt Hgwys Appt ............................................................... 77 ❑ No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost 2018-1070 CATEGORY.• Employment-Town DEPARTMENT: Accounting Appoint Temporary Tax Cashier RESOLVED that the Town Board of the Town of Southold hereby appoints Cynthia Lake to the position of Temporary Tax Cashier on or after December 10, 2018 through March 9, 2019 at a rate of pay of$18.33 per hour. V Vote Record-Resolution RES-2018-1070 ❑ Adopted ❑ Adopted as Amended ❑ Defeatedl Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr 1�............................0.............................a.........................❑.................... ❑ ❑„ ❑ Withdrawn William P.Ruland ❑ ❑.................... ❑ ❑. ❑ Supervisor's Appt ...., ...., ...., ..., ...., Jill Doherty ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt .. .. .. ; ❑ Rescinded Robert Ghosio ............................0..............................�............ ❑ ❑ ❑ ,,,,, ❑ Town Clerk's Appt Louisa P.Evans ❑ ❑.................... ❑ ❑„ ❑ Supt Hgwys Appt ...., ...., ...., ..., ...., 11 No Action Scott A.Russell ❑ ❑ El 11 ❑ Lost 2018-1071 CATEGORY.• Employment-Town Southold Town Meeting Agenda -December 18, 2018 Page 36 DEPARTMENT: Accounting New York State Retirement Reporting WHEREAS, the State of New York has set additional reporting requirements in Section 315.4 of the New York Codes, Rules and Regulations which requires all elected and appointed officials whose terms start on or after August 12, 2009, who are members of the New York State and Local Retirement System and who do not participate in their employer's time keeping system to prepare a log of their work-related activities for three consecutive months and submit their logs to the clerk or secretary of the governing body within 150 days of the start of their term; NOW THEREFORE, BE IT RESOLVED that the Town Board of the Town of Southold hereby establishes the following as standard workdays for elected and appointed officials and will report the following days worked to the New York State and the Local Employees' Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body: Title Name Standard Term Begins/ Participates in Days/Month(based on Work Ends Employer's Record of Activities) Day Time Keeping (Hrs/day) System Trustee Gregory Williams 6 1/l/18-12/31/2021 N 6.89 Town Board Member James Dinizio 6 1/l/18-12/31/2021 N 13.31 BE IT FURTHER RESOLVED, that said standard is being established to meet the accounting requirements of the New York State Employees Retirement System for calculation of retirement benefits, and BE IT FURTHER RESOLVED, that the Town Clerk be and she hereby is authorized to send a certified copy of this resolution to the New York State Employees Retirement System. I, Elizabeth A. Neville, Town Clerk of the governing board of the Town of Southold of the State of New York, do hereby certify that I have compared the foregoing with the original resolution passed by such board, at a legally convened meeting held on the 18th day of December 2018 on file as part of the minutes of such meeting, and that the same is a true copy thereof and the whole of such original. I further certify that the full board, consists of six (6) members, and the six (6) of such members were present at such meeting and the six (6) of such members vote in favor of the above resolution. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Town of Southold, on this 18th day of December 2018. SEAL Southold Town Meeting Agenda -December 18, 2018 Page 37 Elizabeth A. Neville Town Clerk Town of Southold ✓Vote Record-Resolution RES-2018-1071 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A.Russell ❑ ❑ El ❑ ❑ No Action ❑ Lost 2018-1072 CATEGORY.• Grants DEPARTMENT: Town Attorney 2018 CDBG Funding RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreement between the Town of Southold and the Suffolk County Office of Community Development in connection with the 2018 Community Development Block Grant Program in the amount of$130,000, fully funded by the Department of Housing and Urban Development (HUD), subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-1072 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland mm— 0 0..., ❑ 0 ❑ Supervisor's Appt Jill ❑ Tax Receiver's Appt ' ...............................Doherty ,— ..............................�........... ❑ ❑ ❑ ., .., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans 0 0..., ❑ 0„ ❑ Supt Hgwys Appt ............................................................... 77 ❑ No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost 2018-1073 Southold Town Meeting Agenda -December 18, 2018 Page 38 CATEGORY.• Authorize to Bid DEPARTMENT: Public Works Town Hall HVAC Bid RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for HVAC work at Southold Town Hall located at 53095 Main Road (NYS Route 25)in Southold, New York, as per the plans and specifications prepared by James Richter, R.A., Office of the Engineer, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-1073 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland mm— 0 0..., ❑ 0 ❑ Supervisor's Appt ❑ Tax Receiver's Appt ' . Ji1lDoherty , ........................... ..............................�........... ❑ ❑ ❑ ., .., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans 0 0..., ❑ 0„ ❑ Supt Hgwys Appt ............................................................... 77 Scott A.Russell ❑ ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-1074 CATEGORY.• Budget Modification DEPARTMENT: Police Dept 2018 Budget Modification-Police Department Financial Impact: Reallocation of budgetary funds to cover overexpended lines RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Whole Town budget as follows: From: A.3120.1.100.300 Police/PS/Vacation Earnings $17,000 A.3120.4.400.600 Police/Contracted Serv/Radar Equip Maint $2,369 A.3120.4.500.200 Police/Contracted Sery/Interpreter Sery $886 A.3120.4.600.200 Police/Misc/Police Officer Training $1,000 Total $21,255 To: A.3120.1.100.400 Police/PS/Sick Earnings $17,000 A.3120.2.500.425 Police/Other Equip/Livescan Unit $3,255 A.3120.4.600.225 Police/CE//Misc/Meeting& Seminars $500 Southold Town Meeting Agenda -December 18, 2018 Page 39 A.3120.4.600.300 Police/CE/Misc/Travel Reimbursement $500 Total $21,255 ✓Vote Record-Resolution RES-2018-1074 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A.Russell ❑ ❑ El ❑ ❑ No Action ❑ Lost 2018-1075 CATEGORY.• Budget Modification DEPARTMENT: Accounting 2018 Budget Modification- Capital Financial Impact: Budget modification to adjust funding sources for Fisher's Island Salt Barn WHEREAS the Town Board of the Town of Southold previously approved a capital project for a Salt Barn on Fisher's Island, and WHEREAS,the cost of said project will be higher than originally anticipated, WHEREAS, said project will funded by serial bonds, WHEREAS the Town's Capital Budget process requires a resolution to amend Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby amends the following Capital Projects and amends the 2018 General Fund Whole Town and Capital Budgets as follows: Capital Project Name: Fisher's Island Salt Storage Facility Financing Method: Serial Bonds Decrease Revenues: A.5990.00 Appropriated Fund Balance $79,375 Total $79,375 Southold Town Meeting Agenda -December 18, 2018 Page 40 Decrease Appropriations: A.9901.9.000.100 Transfer to Capital $79,375 Total $79,375 Decrease Revenues: H5031.43 Interfund Transfers FI Salt Storage Building $79,375 Total $79,375 Increase Revenues: H5710.71 Serial Bonds FI Salt Storage Building $79,375 104,300 Total $183,375 Increase Appropriations: H1620.2.500.200 FI Salt Storage Building $104,300 Total $104,300 ✓Vote Record-Resolution RES-2018-1075 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland mm— 0 0..., ❑ 0 ❑ Supervisor's Appt „Jill Doh � ❑ �........... ❑ ❑ ❑ ❑ Tax Receiver's Appt 11 erty .., ,', .......................................................... ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans 0 0..., ❑ 0„ ❑ Supt Hgwys Appt ...., ...., Scott A.Russell ❑ ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-1076 CATEGORY.• Budget Modification DEPARTMENT: Accounting 2019 Budget Modification-Capital Financial Impact: Establish budgets for capital projects WHEREAS the Town Board of the Town of Southold adopted a 2018 Capital Budget which includes an appropriation for a various projects, and WHEREAS the Town's Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it Southold Town Meeting Agenda -December 18, 2018 Page 41 RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Projects and amends the Capital Budget as follows: Capital Project Name(s): Town Hall Annex Improvements Sidewalks and Drainage SWMD Pgyloader Sidewalk Improvements-FI Financing Method: Serial Bonds Budget: Revenues: Serial Bond Proceeds H.5710.27 Town Hall Annex $600,000 H.5710.33 Sidewalks-Town 500,000 H.5710.33 Sidewalks-FI 620,000 Total $1,720,000 Appropriations: H.1620.2.500.150 TH Annex Improvements $600,000 H.5410.2.400.100 Sidewalk Improvements 500,000 H.5410.2.400.200 Sidewalk Improvements-FI 620,000 Total $1,720,000 ✓Vote Record-Resolution RES-2018-1076 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland mm— 0 0..., ❑ 0 ❑ Supervisor's Appt „Jill Doh � ❑ �........... ❑ ❑ ❑ ❑ Tax Receiver's Appt 11 erty ❑ Rescinded Robert Ghosio ............................0..............................�............ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans ,,,,, ❑ ❑.................... ❑ ❑„ ❑ Supt Hgwys Appt ...., ...., ...., ..., ...., Scott A.Russell ❑ ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-1077 CATEGORY.• Local Law Public Hearing DEPARTMENT: Town Clerk PH 2/12 7:31 Pm-Harold Reeve &Sons, Inc COZ RESOLVED that the Town Board of the Town of Southold is considering the change of zone application from Harold R. Reeve & Sons, Inc. regarding a portion of the property identified as SCTM 91000-140-1-6 from B (General Business) and R-40 to LB (Limited Business) and R-40; and be it further Southold Town Meeting Agenda -December 18, 2018 Page 42 RESOLVED that the Town Board of the Town of Southold requests that the Planning Board prepare a report and recommendations on the proposed rezoning, including SEQRA and LWRP report and recommendations; and be it further RESOLVED that the Town Board of the Town of Southold requests that the Suffolk County Planning Commission prepare a report and recommendations on the proposed rezoning; and be it further RESOLVED,that pursuant to the requirements of Section 265 of the New York State Town Law and the Code of the Town of Southold, Suffolk County, New York, the Town Board of the Town of Southold will hold a public hearing on a proposed Local Law entitled "A Local Law to Amend the Zoning Map of the Town of Southold by Changing the Zoning Designation of a portion of property identified on the Suffolk County Tax Map as Lot 91000-140-1-6 from B to LB at Town Hall located at 53095 Main Road, Southold, New York, on the 12th day of February, 2019 at 7:31 p.m. and directs the Town Clerk to publish notice of such application in the Suffolk Times not less than ten (10) days nor more than thirty (30) days prior to such hearing. ✓Vote Record-Resolution RES-2018-1077 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ,,,,,,,,, ❑ Town Clerk's Appt Louisa P.Evans ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt ❑ No Action Scott A.Russell ❑ ❑ El ❑ Lost 2018-1078 CATEGORY.• Local Law Public Hearing DEPARTMENT. Town Clerk Ph 2126 4:31 Pm-FI Utility Company COZ RESOLVED that the Town Board of the Town of Southold is considering the change of zone application from Fishers Island Utility Company regarding a portion of the property identified as SCTM#1000-6-6-20.8 from R-80 (Residential)to HD (Hamlet Density; and be it further RESOLVED that the Town Board of the Town of Southold requests that the Planning Board prepare a report and recommendations on the proposed rezoning, including SEQRA and LWRP report and recommendations; and be it further Southold Town Meeting Agenda -December 18, 2018 Page 43 RESOLVED that the Town Board of the Town of Southold requests that the Suffolk County Planning Commission prepare a report and recommendations on the proposed rezoning; and be it further RESOLVED,that pursuant to the requirements of Section 265 of the New York State Town Law and the Code of the Town of Southold, Suffolk County, New York, the Town Board of the Town of Southold will hold a public hearing on a proposed Local Law entitled "A Local Law to Amend the Zoning Map of the Town of Southold by Changing the Zoning Designation of a portion of property identified on the Suffolk County Tax Map as Lot 91000-6-6-20.8 R-80 (Residential) to HD (Hamlet Density)" at Town Hall located at 53095 Main Road, Southold, New York, on the 26th day of February, 2019 at 4:31 p.m. and directs the Town Clerk to publish notice of such application in the Suffolk Times not less than ten (10) days nor more than thirt30 days prior to such hearing. ✓Vote Record-Resolution RES-2018-1078 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland —............................. ........................................................❑.................... ❑ ❑„ ❑ Supervisor's Appt ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ...., ...., ., .., ...., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans,,,,,,,,, ..............................0....................... 0.................... ❑ 0 ❑ Supt Hgwys Appt Scott A.Russell ❑ ❑ El ❑ No Action ❑ Lost 2018-1079 CATEGORY.• Employment-Town DEPARTMENT. Accounting Appoint 7 emporary Account Clerk Resolved that the Town Board of the Town of Southold hereby appoints Margaret Brock to the position of Temporary Account Clerk for the Highway Department on or after December 19, 2018 at a rate of pay of$16.52 per hour. ✓Vote Record-Resolution RES-2018-1079 ❑ Adopted I l Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated James Dinizio Jr ............................0..............................�............ ❑ ❑ ❑ ❑ Tabled William P.Ruland ❑ ❑.................... ❑ ❑. ❑ Withdrawn Jill Doherty 0 0. .., ❑ 0 ❑ Supervisor's Appt 0 Tax Receiver's Appt Robert Ghosio ❑ ❑ ❑ ❑ Southold Town Meeting Agenda -December 18, 2018 Page 44 ❑ Rescinded Louisa P.Evans ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt Scott A.Russell ❑ ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-1080 CATEGORY.• Employment-Town DEPARTMENT. Accounting Appoint Sandra Davids bT Food Service Worker RESOLVED that the Town Board of the Town of Southold hereby appoints Sandra Davids to the position of full time Food Service Worker for the Human Resource Center, effective December 20, 2018 at a rate of$34,053.71 per year. ✓Vote Record-Resolution RES-2018-1080 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland mm— 0 0..., ❑ 0 ❑ Supervisor's Appt Ji11 ❑ Tax Receiver's Appt ' ...............................Doherty ,, ..............................�........... ❑ ❑ ❑ ., .., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans 0 0..., ❑ 0„ ❑ Supt Hgwys Appt ............................................................... 77 ❑ No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost 2018-1081 CATEGORY.• Budget Modification DEPARTMENT. Highway Department 2018 Budget Modification-Highway Financial Impact: 2018 transfer of funds RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 Highway Fund Part Town budget as follows: From: DB.5142.4.100.935 Rock Salt $9,722.00 TOTAL $9,722.00 Southold Town Meeting Agenda -December 18, 2018 Page 45 To: DB.5110.4.100.200 Fuel/Lubricants 3,000.00 DB.5110.4.100.100 Misc. Supplies 300.00 DB.5140.4.400.150 Rubbish Disposal 190.00 DB.5110.4.100.905 Asphalt Patch 3.00 DB.5110.4.100.930 Stone Blend 325.00 DB.5110.4.100.950 Warning Devices 356.00 DB.5130.4.100.550 Tires 900.00 DB.5140.4.100.400 Implements (small tools) 81.00 DB.5130.4.100.500 Parts & supplies 3,627.00 DB.5140.4.100.125 Misc. Supplies 940.00 TOTAL $9,722.00 ✓Vote Record-Resolution RES-2018-1081 ❑ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr ❑ ❑ ❑ ❑ ❑ Withdrawn William P.Ruland mm— 0 0..., ❑ 0 ❑ Supervisor's Appt ❑ Tax Receiver's Appt . Ji1lDoherty ,', ........................... ..............................�........... ❑ ❑ ❑ ., .., ❑ Rescinded Robert Ghosio ❑ ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans 0 0..., ❑ 0 ❑ Supt Hgwys Appt ❑ No Action Scott A.Russell ❑ ❑ ❑ El ❑ Lost 2018-1082 CATEGORY.• Insurance DEPARTMENT. Town Attorney Accept Proposal of NY Municipal Insurance RESOLVED that the Town Board of the Town of Southold hereby accepts the Proposal submitted by New York Municipal Insurance Reciprocal and authorizes and directs Supervisor Scott A. Russell to execute all necessary documents associated therewith, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-1082 ❑ Adopted Yes/Aye........... ............No/Nay............. Abstain Absent Adopted as Amended ,,,,, ❑ -- ❑ ❑ ❑ ❑ ❑ Defeated James Dinizio Jr ❑ Tabled William P.Ruland —............................. ........................................................ ..................... ❑ �„ ❑ Withdrawn Jill Doherty ❑ ❑ ❑ ❑ ❑ Supervisor's Appt ...., ...., ...., ..., ...., Robert Ghosio ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt ............................................................... 0 Rescinded Louisa P.Evans ❑ ❑ ❑ ❑ Southold Town Meeting Agenda -December 18, 2018 Page 46 ❑ Town Clerk's Appt Scott A.Russell ❑ ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-1083 CATEGORY.• Insurance DEPARTMENT. Town Attorney NYS Workers'Compensation Alliance RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Member Participation Agreement with the New York State Municipal Workers' Compensation Alliance for the participation period of January 1, 2019 to December 31, 2019. V Vote Record-Resolution RES-2018-1083 ❑ Adopted ❑ Adopted as Amended ❑ Defeatedl Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr 1�............................0.............................a.........................❑.................... ❑ ❑„ ❑ Withdrawn William P.Ruland ❑ ❑.................... ❑ ❑. ❑ Supervisor's Appt ...., ...., ...., ..., ...., Jill Doherty ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt .. .. .. ; ❑ Rescinded Robert Ghosio ............................0..............................�............ ❑ ❑ ❑ ,,,,, ❑ Town Clerk's Appt Louisa P.Evans ❑ ❑.................... ❑ ❑„ ❑ Supt Hgwys Appt ...., ...., ...., ..., ...., ❑ No Action Scott A.Russell ❑ ❑ ❑ ❑ ❑ Lost APPY OLIDAYS VL PUBLIC HEARINGS