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Home My WebLink AboutPugliese Vineyard 2018-4 RESOLUTION 2018-807 ® ADOPTED DOC ID: 14463 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2018-807 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 11,2018: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pugliese Vineyard, 34515 Main Road, Cutchogue,New York 11935 SCTM#1000-97-1-12.10 to hold a Special Event as applied for in Application 2018-4 for a Wedding Event of Catherine Frisch on September 14, 2018 from 5:30PM to 11:OOPM provided they adhere to all of the conditions in their application and permit and the Town of Southold Policy for Special Events. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell RECEIVED VG 3 0 200 SPECIAL EVENTS PERMIT 2018-4 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be review Special Event Permit# Q Applicant(s)name: Date of Submission*Name of Event f�S SCTM#'s 1000-Section Block- f Lot(s) I L) Dates of Each Event: Q If Multiple Dates ar requested,applicant must give all information for all dates. t Nature of Event: lease attar detailed description of EACH event to this application) Time Period(Hours)of Event: From to j0M Town Services requested: ( )Yes ( No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:_ Number of cars expected Is a Tent or other temporary structure being used?�]Yes[ ]No If yes provide size(s) Will food be served? Yes [ ]No If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes No If yes how many? Describe Type of vendor(s) 777 Property Owner(name/address): Q Contad Person and Contact TeL# r ` e-mail address Pe r—r- Event Weation:Street-Hardlet Address: SCTM# Will any services be requested [ ]Yes [ If Yes describe_Police Highway _Other: Mailing Address to Send Event Permit to: / r � 4=1— Have any of the development rights been sold to the Town of Southold[ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No If vee to either or both_also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next mage) A Parkin,"o/Event Plan may be a survey,site plan and/or aerial view(for exwn*Gaogk Earth)of the subject property INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parlang areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. RECEIVED Xl 3 0 NO Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please Mpy ALL of the infonaoWn nested below.Incomplete applications WILL NOT be ry-viewed. Special Event Permitfi Applicant(s)name: Date of Submission NameofEvent��- SCTM#'s lax)-Section--'r —Block- Dates of Each Event: If Multiple Dates requested,applicant must give all information for all dates. Nature of Event: 81"t eWk-d description of EACH event to this application) Time Period(Hours)of Event: From Town Services requested: ( )Yes +No If yes,Describe Police Dept___ ITighway Dept Describe Services Maximum Number of Persons Attending At One Time:iK_ Number of cars expected_ Is a Tent or other temporary structure being used?�]Yes[ ]No If yes provide sizes) _ Will food be served?qj Yes [ ]No Wyes provide number and names)of food vendor(s) +� 1 8. On-site food preparation is NOT permitted,although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO,activities associaatad wilh this event_ingludine but limited to uarksng. ' s! "s)or temoararX (2_structureor tempgmjtj sanitary facilities,shall be conducted on Town of Southold 10.NO activities associated with this event, includipg but fto limited to narkirur, 1,,&,t)or temuorary sh'uct ay(s).or temporary sanilm l'hcilitisL shall be conducted on Suffolk COuttiv_ Pmhaae of Dmllonmenr Rights land without a pgrmit imod by the Suffolk Co>mlx Farmland 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public may or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to rmtke any and all impel ions necessary in connection with this Special Event Ib. ADDITIONAL CONDITIONS- ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: 2018 — 807 Date Issued: 9111/2018 (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Tt7afBc Cosby[Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be graded.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. I on the towner of the Property where this event is to be held and I agree to comply with the laws, rules,regattafiorts,conditions,and requirements of the Code of the Town ofSouthold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the informwtion cantained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town iditdely should there be any material changes regardmrg to this application. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in ectiort with this ial Event Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative P1ruItMIS'ON IS HEREBYGRANTY&SUBIE T TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit,applicant agrees to adequately supervise and direct all parking to W on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. 14t lEl$is strictly pl&bited on ANY Tmw„}1,County or State Roads or Ri is of _ 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3 One"on-premises"sign not larger than six(6)square feet in size may be displayed not longer than thirty(30)days before this event,and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims,damages,expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time,date, place and use specified above,and for the designated event. Each additional day will require a separate permit application,fee, and related documents for review,etc.at least 60 b messiness ys p;mor to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. insured A ParldnSTysat Plan:consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parldng,sanitary facilities,and tents or other temporary structure(s). (See application form for details) Events for three hundred(300)or more people require submission and approval of a tragic control RLn acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated Sigmtrre Adsvbies associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of SouthoI4 and can only take place on land preserved through the sale of development rights to the County of Suffiolk with a permit issued by the Suffolk County Farmland Committee If food is to be served it must be catered and prepared offsite by food vendors who hold a permit to gate issued by the Suffolk County Bureau of Public Health Food Protection Unit 10101 r , TOWN OF SOUTHOLD Two Code 0"ter 205"Public Enterdtlnment and SneeW Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Applio"fee: $150.00 per application.Up to six(6)multiple events of the same type,occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. AR Miksations must be submitted at least 60 business dais before dte event,Attplicamts are encouragg to submit aPpr►liratlona as WA as pnssibk. Aw cewWded noiiratian that is not submitted 60 or more business days Prior to the scheduled MW mal e M Or subject to a Iste,pig fee of$250.00 by dy Ofd a of the Town Cleark umbw E wgjver is obtaaitrcd Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community When is a Pmult Required? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings,weddings,graduations,parties or not-for-profit fundraisers do not require permits. A11K use of residential prop v for=fit,such as a vont for woddingsfother events is prohibited. Tik$nnki ios is deemed complete am all the hIlOwling uLULMMents are s-0mittei to the To" Ckrk• Please indicate submission of the foUawtug by checidna off the bones and siening below A completed apnlieation form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. aEM- Is the application being submitted at least 60 days before the event[ ]Yes [ ]No AIf Yes,Fee of$ sa has been submitted aIf No,Fee of$-- has been submitted The applicant/owner of the property where the special event as proposed to take place must provide a J'" certificate of insurance not less than 2 million dollars naming the Town of Southold as an additions Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes No Ifyes how many? Describe Type of vandor(s) 777 w Property Owner(name/address): I _ Contact Person and Contact TeL# 1 e-nail at . awe Event Location:Street-Hamlet Address: a 1 ) Ab—RJA._._.. ..-- ;rCTNLE -.__-- Will any services be requested [ ]Yes [ If Yes describe-__ Police _,__IEgbway —Other: Mailing Address to Send Event Permit to:?o Have any of the development rights been sold to the Town of Southold[ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No JLyQjQ_gLQ=or also indicato on the attached Wo the bnundado of the reserved area upon which the event will take place YOU MUST ATT CH A PAR_MW EVENT PLAN TO THI PPL ATIONA� THE ATrp rrrn A=pffl =IS 3U0 OR MORD PROPLIL YOU MUST ALSO ATTACH A TRAB`FIC CONTROL PLAN(U aext P" A AA JCMl;&W no may�a$y 3=s to VIU a "r aerial vita(for GLmrr*figagk Rw thl of the=hW pnoM U401CATE ON THE PLAN ALL of Ste foVgmdgg information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. () The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, September 13, 2018 11:50 AM To: 'lorelle@newvinewinetours.com' Cc: Silleck, Mary Subject: Special Event Permit for Frisch Wedding Event Attachments: SE Permit 2018-4_20180913113655.pdf Attached, please find Special Event Permit#2018-4 and Town Board Resolution 2018-807 for the Wedding Event of Catherine Frisch on September 14, 2018. Elizabeth A.Neville, MMC Southold Town Clerk,Registrar of Vital Statistics Records Management Officer;FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631765-1800,Ext.228 Fax 631765-6145 Cell 631466-6064 1 Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, September 13, 2018 11:41 AM To: 'cnurse26@yahoo.com' Subject: Emailing: SE Permit 2018-4_20180913113655 Attachments: SE Permit 2018-4_20180913113655.pdf Attached, please find Special Event Permit 2018-4 together with Southold Town Board Resolution 2018-807 approving special events permit for your wedding. My Congratulations and Best Wishes for many years of Happiness. (I am also sending the permit and resolution to the Pugliese Vineyard). Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: SE Permit 2018-420180913113655 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i Special Events Committee Application Summary-.and Recommendation RECEIVED Application name ) 1i 'SEP 7 2015 Application number �b 1 -1 Southold Town Clerk Date of Event O. m (1� Date Received by Town Clerk Date Received by Committee Nature of Event (S) Committee Comments Received by: I/ Denis Noncarow v//Melissa Spiro �--/Leslie Weisman Melissa (fie hief Flatley /Andrew (County) V" Heather Lanza v' Robert Fisher Mike Verity L-"'Claire Glew Kevin Webster Committee Recommendation's: Approve as applied 7Approve with Additional conditions: Val V-e-. L - �e Hold Public Hearing Deny Dated: 1 Denis Noncarrow Committee Chairperson i 'Town of Southold P.0 Box 1179 Southold, NY 1.1971 * * * RECEIPT Date: 08/30/18 Receipt#: 247978 Quantity Transactions Reference Subtotal 1 Event Fee 2018-4 $150.00 Total Paid: $150.00 Notes: i Payment Type Amount Paid By CASH $150.00 Pugliese,Vineyards Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Pugliese,Vineyards 34515 Rt 25 Po Box 467 Cutchoque, NY 11935 Clerk ID: SABRINA Intemal ID:2018-4 Neville, Elizabeth From: Neville, Elizabeth Sent: Tuesday, September 04, 2018 1:35 PM To: Silleck, Mary Subject: SE Applic 2018-4 Pugliese Vineyard Frisch Wedding Mary, This Wedding is September 14, 2018. This should be going onto the 9/11/18 TB Agenda for approval also. I will await direction from the Town Attorney's Office. Elizabeth A. Neville, MMC Southold Town Clerk,Registrar of Vital Statistics Records Management Officer;FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631765-1800,Ext.228 Fax 631 765-6145 Cell 631466-6064 Neville, Elizabeth From: Flatley, Martin Sent: Thursday, August 30, 2018 3:38 PM To: Silleck, Mary; Doroski, Bonnie; Duffy, Bill, Lanza, Heather; Michaelis,Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Subject: RE: Special Event 9.1.18 1 have no objections to this event being approved Martin Flatley,Chief of Police Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-3115 From:Silleck, Mary Sent:Thursday,August 30, 2018 2:34 PM To: Doroski, Bonnie<Bonnie.Doroski @town.southold.nv.us>; Duffy, Bill<billd@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Michaelis,Jessica <iessicam@southoldtownny.gov>; Neville, Elizabeth<E.Neville@town.southold.nv.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Rudder, Lynda <Ivnda.rudder@town.southold.ny.us>; Sakarellos, Elizabeth <elizabeth.sakarellos@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.nv.us>; Weisman, Leslie <lesliew@town.southold.ny.us> Subject:Special Event 9.1.18 Attached for your review is a Special Event Application for September 1 st,we would appreciate it if you could review ASAP Please hit reply all when responding. Thank you, May SZCCBCk Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631)765-6639 1 Neville, Elizabeth From: Silleck, Mary Sent: Thursday, August 30, 2018 3:00 PM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis,Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Subject: Wedding -Puglise 2018-4.pdf Attachments: Wedding -Puglise 2018-4.pdf Attached for your review is a Special Event Application for September 14,2018,we would appreciate it if you could review ASAP Please hit reply all when responding. Thank you, Wary SilTeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631)765-1939 Fax: (631) 765-6639 i Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, August 30, 2018 2:47 PM To: Silleck, Mary Subject: Emailing: SE Applc 2018-4 date 9_20180830144242 Attachments: SE Applc 2018-4 date 9_20180830144242.pdf Attached, please find Special Event Application 2018-4 for a wedding in 9/14/2018. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: SE Applc 2018-4 date 9_20180830144242 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. I LOAF F01't TOWN OF SOUTHOLD Town Code Chapter 205"Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Penmt are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Plamung,Zoning Board of Appeals and Police Departments,and the Suffolk County Planrnng Commission. Application fee: $150.00 per application.Up to six(6)multiple events of the same type,occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. ARplicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event maybe rejected or subject to a late processing fee of$250.00 by the OfFice of the Town Clerk, unless a waiver is obtained.Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings,weddings,graduations,parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit,such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town ►{Clerk: Please indicate submission of the following by checking off the boxes and signing below. M A completed application form signed by the owner and the event manager. Applications without 7� property owner's signature/approval will be rejected. �0 FEE: Is the application being submitted at least 60 days before the event[ ]Yes [ ]No If Yes,Fee of$ has been submitted If No,Fee of$ _ has been subnutted The applicant/owner of the property where the special event is proposed to take place must provide a �" certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured A ParkingIvent Plan:consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parking,sanitary facilities,and tents or other temporary structure(s). (See application form for details) Events for three hundred(300)or more people require submission and approval of a traffic control pL4n acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) aSignature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event pernut conditions. My signature below affirms that I have subrmtted all the information required above in connection with my application. Dated ig 1 re Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold,and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee If food is to be served; it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE. I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southo14 including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,l hereby swear or affum that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Mcial Event Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERNUSSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit,applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly nrohibited on ANY Town,County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size may be displayed not longer than thirty(30)days before this event,and removed immediately after the event. Directional parking signs shall be adequately displayed. 4_ Applicant indemnifies and holds harmless the Town of Southold from all claims,damages,expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time,date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days Lnor to the scheduled event. 7 Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted,although food may be catered subject to all Suffolk County Department of Health regulations. 9 NO activities associated with this event_ including but not limited to gukipg, ress/egress/access, tent(s)or temporary structura(s) or tempgLajXsani!M facilities shall be conducted on Town of Southold Purchase of Development Rights land. 10 NO activities associated with this evea including but not limited to Rujk Q, m&1kgLess/access_ ten s)or to Mm1y structure(s),or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a hermit issued by the Suffolk County Farmland Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15 Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event~ 16. ADDITIONAL CONDITIONS ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: 2018 — 807 Date Issued: 9/11/2018 eel 4,1 If �ww 4pr- r t t 3 E s- 8 If t e t craw M ,g ap it M y yF§ r t*!Y ~ 11 � f6 •+° i �� WK e e � i t�a or Of le 0' t� a to s IWO . 4t i E s � �.' 'rAt+Mw dl4,MueeuMaeypt • � err �, : � neEe� a • °B .�t [F iNRih,ift,�- ®�dl'Llete+AAis °Ml , M 1 t 6eaAl1 1!M" R gN�YM i#M iMM.IA➢iriiP �t V�Z.w-:71 ¢ AP 4 4 q s g w Ao d c M 6 �.. Neville, Elizabeth From: Silleck, Mary Sent: Wednesday, August 29, 2018 1:16 PM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis,Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Subject: Puglise Attachments: Puglise Special Event.pdf All, attached is an Application for a Tent permit for a wedding scheduled for 9/14/18 which was given to me by Bob Fisher who was denying it because a Special Event Permit is required. After discussions with Building Dept and ZBA there seems to be a problem with following up and who should do what (which we should discuss at the next meeting).. anyway the reason for my email is that I took the task of following up and advising Puglise that they needed a Special Event Permit and how to file one and that since it was late there was a late fee as well. It seems Puglise does not hold Special Events and did not know what to do so they left this task with the "bride"to take care. The Bride called me very upset—she said that she spoke to Ms Neville back in July about the application and what needed to be done, etc. (I believe this was during the time that the transition was being made from ZBA to Town Clerk) and unfortunately there was miscommunication between the two parties, she mentioned that she was not told of any time frame to file this. The Bride filled out the paperwork and left it with Puglise but Puglise never filed the paperwork with the Town . I was told that they will be in tomorrow to drop off the application with the Town Clerk. I was asked by the Bride if the $250.00 late fee could be waived because she did what she thought needed to be done and now is very upset. I told her I would ask the Board and get back to her. I spoke to Bill and Denis about this and they feel that a waiver of the late fee is warranted. Kindly get back to me and let me know how to proceed. Thank you. Wary Siffeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 1 f TOWN OF SOUTHOLD Town Code Chanter 205"Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. AApplication fee: $150.00 per application.Up to six(6)multiple events of the same type,occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as Rossible. Any conipkfed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk. upless a waiver is obtained.Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit_ Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings,weddings,graduations,parties or not-for-profit fundraisers do not require permits. AM use of residential property for profit_such as a venue for weddings or other events is prohibited. This aQpGcation is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking oRthe bones and si99ina below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. aFEE. Is the application being submitted at least 60 days before the event[ ]Yes [ ]No If Yes,Fee of$ has been submitted If No,Fee of$ has been submitted The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured A ParkingIvent Plan:consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parking,sanitary facilities,and tents or other temporary structure(s). (See application form for details) aEvents for three hundred(300)or more people require submission and approval of a traffic control phi acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated ignature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold,and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit (12) Provisions to dispose of any garbage,trash,rubbish or other refuse_ (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control an Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the adivities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Mcial Event � � f Print name of Owner Signature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit,applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size may be displayed not longer than thirty (30)days before this event,and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims,damages,expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5 Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time,date, place and use specified above,and for the designated event. Each additional day will require a separate pemvt application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. a. vn-site tooa preparation is lvul permuted,although tbod may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to,parking„ingress/ep,rescJacrpss_ tent(s)or temporary structure(s),or temporary sanitary facilities_shall be conducted on Town of Southold Purchase of Develo merit Rights land 10.NO activities associated with this event including but not limited to Ranking ingress/egmus amss_ tents)or temporary structure(s),or temporary sanitary facilities_shall be conducted on Suffolk Countx Purchase of Development RiiglAs land without a permit_ isciied bti the Suffolk Comty Farmland Committee. 11 Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliancewith all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15 Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number. Date Issued• RECEIVED ING 3 0 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed Special Event Permit# Q — Applicant(s)name: Date of Submission gkaNarre of Event . SCTM#'s 1000-Section t, Block- Lot(s} Dates of Each Event: -I Q If Multiple Dates requested,applicant must give all information for all dates. Nature of Event: ase attach detailed description of EACH event to this application) Time Period(Hours)of Event: From to Town Services requested: ( )Yes ( No If yes,Describe Police Dept._Highway Dept Describe Services Maximum Number of Persons Attending At One Time:.JK Number of cars expected_ Is a Tent or other temporary structure being used?�]Yes[ ]No If yes provide size(s) A i Will f..d l served?X I Yes I I No If ves nrovide mimher and namek)of£cowl veMork) 'rv-\1 f Y?f 1 Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes )6 No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Contact Person and Contact TeL# �V\V54— c-awgaddren ��Q �(;��/ til t✓' Event Location:Street-Hamlet Address: &4-6 VS 6A:() AATb0Z1-1---C._ SCTNV Will any services be requested [ ]Yes [ \I/,,. If Yes describe_Police Highway _Other: Mailing Address to Send Event Permit to:To A(01 Have any of the development rights been sold to the Town of Southold[ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No If yes to either or both_also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARK[NC/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see ntst nave) AA PadijugO vent Plan may be a survey,site plan and/or aerial view(for ezampk Google E rt i of the subject property INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft_ per car. (9) A traffic control plan for vehicles entenng and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,if any,and the type and location of speakers and other audio equipment. (i t) A description of emergency access and facilities related to the event. Town Hall Annex �� '�- Telephone(631)765-1802 54375 Main Road Fax(631)765-9502 P.O.Box 1179 C-D Southold, NY 11971-0959 0, M AUG 2. 8 2018 BUILDING DEPARTMENT TOWN OF SOUTHOLD APPLICATION FOR A TENT PERMIT BUILDING SHDEPT- APPLICATION TOWN OF OUTFIOLD lJ FEE: $50.00/TENT DATE: '9/J3)b0/ SCTM#1000- - ( - t a - 10 SUPPLIER OF TENT: ADDRESS: _A PHONE�7 PHONE NO. PROPOSED TENT USE: i( --- — �_� SIDES: ( )YES ( ) No DATE ERECTED: D / �/.. �.1 USED: !_`i%� REMOVED: ` ' SIZE OF TENT/COLOR(APPLICATION_REOUINF D r.QR t-:A(JJ i T_ry I), 1-Y��'L"X tc'E.�)�/��,,_/ a r j� -- FLAME RETARDANT CERTIFICATE: ( t-rINCLUDED ON TENT TENT LOCATION: ' C h S<.' �r, 1 E C� i 3� OWNER OF SITE: TELEPHONE NUMBER AT SITE: Le .`�J :3 L I 9u5 2- MAILING ADDRESS OF CLIENT:-J/ JI r F,11 f t+ r } ; + t I(_{1 _(`� AlAY THIS PERMIT IS VALID FOR ___ DAYS FROM T E It DAlE ERECTED, N7ZBA SP IAL VENTS PE MIT QUIRED? '1)3 --r ERMIT#. O PP VED r.1 l_T0 SA'PPOVED CODE ENFORCEMENT OFFICER DATE TentApp-18.docx V`' � q `N AC0 CERTIFICATE OF LIABILITY INSURANCE DATE(MIWDDNYYY) ik.� 1 08/30/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRoouccR CONTACT NAME; EILEEN CUSHMAN GEORGE FORMES PHONi631-722-4100 (rAX ,Ne);831-722500 1116 MAIN ROAD E-MAIL PO BOX 2338 -ADDRESS — INSURER(S)AFFORDING COVERAGE NAIL# AQUEBOGUE,NY 11931 INSURER A:FARM FAMILY CASUALTY INS.CO. INSURED INSURER e: _ PUGLIESE VINEYARDS LLC INSURER C. POB 467 INSURER D: CUTCHOGUE, NY 11935 INSURER E. i INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I TYP!OF INSURANCE POLICY EFP POLICY EXP - -- LTRPOUCYNUMBER MWDD/YYYY LIMITS A )(X COMMERCIAL GENERAL LIABILITY 13152G3020 05/02/2018 05/02/2019 EACH OCCURRENCE S 1,000,000 CLAIMS MADEOCCUR i PREMISESDAMAGE TO RENTEEF— $ 100,000 SPECIAL FARM PACKAGE MED EXP(Any one person) $ 5,000 .._ I PERSONAL RADV INJURY $ _1,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 XX POLICY D JjECT LOC PRODUCTS-COMPIOP AGG S 2,000,000 OTHER: S AUTOMOBILE UABJUTY COMBINE L S Ea ac'd t ANY AUTO BODILY INJURY(Per person) S ALL OWNED SCHEDULED BODILY INJURY Per accident S AUTOS AUTOS ( ) HIRED AUTOS NON-OWNED PROPERTY DAMAGE AUTOS S UMBRELLA UAD OCCUR EACH OCCURRENCE is EXCESS LIAs HCLAIMS-MADE AGGREGATE is DED RETENTIONS S WORKERS COMPENSATION P R OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETORIPARTNERIEXECUTIVE `E.L.EACH ACCIDENT S OFFICER,MEMBEREXCLUDED9 � NIA _ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S n ee,describe under _ DESCRIPTION OF OPERATIONS belaw E.L.DISEASE-POLICY LIMIT S ' I DESCRIPTION OF OPERATIONS I LOCATIONS!VEHICLES(ACORD 701,Additional Remarks Schedule,mar be attached N mon space Is required) CERT HOLDER AS ADDITIONAL INSURED EVENT ON 911412018 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS. 53095 ROUTE 25 SOUTHOLD, NY 11971 AUTHORIZED ESENTATIV! 0 1988 14 ACORE CORPORATION. All rights reserved. ACORD 25(20141011 The ACORD name and Joao are registered marks ACORD AC40 CERTIFICATE OF LIABILITY INSURANCE DATE(MWI)ONYYY) `--� 08/30/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAM A EILEEN CUSHMAN _ GEORGE FORMES PHONE ,,:631-722-4100 F"" No):631-722-4500 1116 MAIN ROAD E-MAIL PO BOX 2336 ADDRESS: — INSURER(S)AFFORDING COVERAGE NAIC MI AQUEBOGUE,NY 11931 INSURERA:FARM FAMILY CASUALTY INS.CO. 120 INSURED - INSURER 8: _ PUGLIESE VINEYARDS LLC INSURERC POB 467 INSURER 0: CUTCHOGUE, NY 11935 INSURER E. INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE SUBRI POLICY EFF POLICY F-(P - '- LTR2M wynPOUCY NUMBER MM/DD/YYYY M D LIMITS A )()('COMMERCIAL GENERAL LIABILITY 13152G3020 05/02/2018 05/0212019 EACHOCCURRENCE S 1,000,000 CLAIMS-MADE �OCCUR PREMISES $ 100,000 SPECIAL FARM PACKAGE MED EXP(Any one person) $ 5,000 _ PERSONAL&ADV INJURY $ 1,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE_ $ 2,000,000 XX POLICY D JECT F71LOC PRODUCTS-COMP/OP A_GG $ 2,000,000 OTHER: f AUTOMOBILE LIABILITY COMBINED L LIMIT S Ea acc nt ANY AUTO BODILY INJURY(Per person) S ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per acident) $ HIRED AUTOS NON-OWNED PROP R AMA E AUTOS $ UMBRELLA UAB OCCUR EACH OCCURRENCE is EXCESS UAB Id CLAIMS-MADE AGGREGATE is DED RETENTION S S WORKERS COMPENSATION ER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETORIPARTNER/EXECUTIVE E.L.EACH ACCIDENT S OFFICER/MEMMBER EXCLUDED? N f A _ (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S H yoe,describe under .- DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S I DESCRIPTION OF OPERATNNIa/LOCATIONS 1 VEHICLES(ACORD 101,AdMonal Remarks Schedule,may W aNaohed N mon space Is required) CERT HOLDER AS ADDITIONAL INSURED EVENT ON 9/14/2018 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS. 53095 ROUTE 25 SOUTHOLD, NY 11971 AUTHORIZED ESENTA;If_i� 0 1988 14 ACORF CORPORATION. All rights reserved. ACORD 25(20141011 The ACORD name and loao are reaistered marks VACORD - TI --- -- - -- - b4© UFiO(�°04G Town Hail Annex Telephone(631)765-1802 54375 Main Road Fax(631)765-9502 P.O.Box 1179 Southold, NY 11971-0959 L/ AUG 2 8 2018 BUILDING DEPARTMENT TOWN OF SOUTHOLD T. APPLICATION FOR A TENT PERMIT BUILDINGDrP TOWN OF SOUTHOLD � FEE: $50.00/TENT DATE: �103&01 Jj SCTM#1000- - ( - /a- 10 SUPPLIER OF TENT: ADDRESS:�1 �)� <) !r_(. ) ) r l A lt" 1 t4r �' / PHONE NO. 11!'._ Y % 3;x )..X 0 PROPOSED TENT USE: C-� )P �I 1 __– SIDES: ( )YES ( ) NO DATE ERECTED: USED:_I i`fl;�s ,l ` REMOVED: SIZE OF TENT/COLOR(Appi-ICATION R OUIRF.0 FOR EAGHI-11 HNIT I)_ %�..x !_L-c'�� FLAME RETARDANT CERTIFICATE: ( t-rINCLUDED ("/�ON TENT TENTLOCATION' l_)( list' v, Cr �`�'1 c �%� f f L/ !C ?� f t~ ci (4 OWNER OF SITE: - - --' --- ��` t ' A_ TELEPHONE NUMBER AT SITE: MAILING ADDRESS OF CLIENT: II 'j 1 }i/)f c r 1_� t� - ,_t�('��5�_(_-'�f- iir1� t �� ---- THIS PERMIT IS VALID FOR —DAYS FROM T E DATE ERECTED. ZBA SP IAL VENTS PE MIT QUIRED? ;. ERMIT# O PP VED - ' f iSAP OVED ---- -- --- Q--2,F--_( �? CODE ENFORCEMENT OFFICER ' DATE TentApp-18.docx 08/21/2018 1:05 PM FAX 6317656145 SOUTHOLD TOWN CLERK P.0001 aea Send Results Baa Sending is complete. Job No. 1521 Address 15168892580 Name Start Time 08/21 01:03 PM Call Length 01,31 Sheets 8 Result OK TOWN OF SOUTHOLD Town Code Chanter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Toning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be refected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety, and welfare of the community. When is a Permit Required? All Special Events, per Southold Town Code Article 1, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require peri-nits. C4 ZC TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board, Town Attorney, Town Assessors, Land Preservation, Building, Planning, Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be refected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events, per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential propeny for profit, such as a venue for weddings or other events is prohibited This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the followinc by checkinp,off the boxes and sil!nin2 below. ❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected ❑ FEE: Is the application being submitted at least 60 days before the event [ ] Yes [ ] No ❑ If Yes, Fee of$ has been submitted ❑ If No, Fee of$ has been submitted Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control pLan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the infor►nation required above in connection with my application. Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 ,y Southold Town Board-Letter Board Meeting of July 3, 2018 RESOLUTION 2018-664 Item# 5.48 1°©e`; ADOPTED DOC ID: 14319 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2018-664 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 3,2018: WHEREAS there has been presented to the Town Board of the Town of Southold, Suffolk County,New York, on the 22"d day of May,2018, a Local Law entitled "A Local Law in relation to Amendments to Chapter 205,Public Entertainment and Special Events" and WHEREAS the Town Board of the Town of Southold held a public hearing on the aforesaid Local Law at which time all interested persons were given an opportunity to be heard,now therefor be it RESOLVED that the Town Board of the Town of Southold hereby ENACTS the proposed Local Law entitled, "A Local Law in relation to Amendments to Chanter 205,Public Entertainment and Special Events" reads as follows: QQ LOCAL LAW NO.0 2018 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 205,Public Entertainment and Special Events". BE IT ENACTED by the Town Board of the Town of Southold as follows: Chapter 205. Public Entertainment and Special Events Article I. General Provisions 205-1.Purpose. It is the intent of this chapter to establish procedures and requirements for conducting special events in the Town of Southold to preserve the public peace, good order and the integrity of the use regulations established under the Zoning Code, to properly provide for the health, safety and welfare of the general public and to provide penalties for violations of the provisions herein. § 205-2. Definitions. As used in this chapter, the following terms shall have the meanings indicated: PARKING CAPACITY - For the purposes of this chapter, parking capacity shall be the number of cars, limousines or buses permitted on the site according to a site plan approved by the Town of Southold Planning Board. Generated July 6; 2018 Page 70 Y Southold Town Board -Letter Board Meeting of July 3, 2018 SPECIAL EVENT -Any temporary gathering, demonstration,performance, exhibition, amusement or activity that is not currently a permitted use of the property in the applicable zoning district or which requires a parking area to accommodate all vehicles transporting attendees to the event that is larger than the existing parking capacity of the site that is conducted or sponsored by a person, organization, entity or association, including,but not limited to, carnivals, circuses, fairs, bazaars, outdoor shows and concerts,parades, walks,runs,marathons, bicycle races or motorcycle rallies, which may involve one or more of the following: A. The closing of a public street. B. The use, blocking or restriction of Town property, roads or rights-of-way, C. The use of amplified sound exceeding the standards set forth in Chapter 180 of the Town Code. D. The sale of merchandise that is not ordinarily sold in the normal course of the applicant's business. E. The sale or service of food to the public with the exception of the following: (1) On land used in agricultural production, the sale or service of food products composed primarily of ingredients produced on site; or (2) On land used in agricultural production that maintains a winery or farm winery license issued by the New York State Liquor Authority, the sale or service of food items which customarily complement wine tastings and that are ordinarily consumed while standing or walking and without the need for utensils. F. The substantial increase or disruption of the normal flow of traffic on any street or highway. G. The placement of portable toilets. H. The placement of temporary no-parking or directional signs or banners. I. The use of any Town services that would not be necessary in the absence of such an event. SPECIAL EVENT COMMITTEE The Special Even Committee, also referred to in his chapter as the"Committee"shall review applications forwarded to it by the Town Clerk's Office. The Committee shall make determinations as to the completeness of the application, request further documentation as it deems necessary as set forth in this Chapter, and make recommendations to the Town Board as to whether the application should be granted or denied. The Committee shall consist of. the Government Liaison Officer.who shall act as the Chairperson; the Chairperson of the Zoning Board of Appeals or his or her designee; the Planning Director or his or her designee; the Chief of Police or his or her designee, and; the Chief Building Inspector, or his or her designee. The Town Attorney shall act as counsel to the Committee The Town Board shall appoint a secretary to assist the Committee in the processing of applications. § 205-3. Permit required. A. To preserve public peace, good order and the health, safety and welfare of the residents of the Town of Southold, special events shall be prohibited in the Town of Southold unless a special event permit is obtained in accordance with the requirements set forth in Generated July 6, 2018 Page 71 Southold Town Board - Letter Board Meeting of July 3, 2018 this chapter and as follows: (1) All special events on private prorty and with an expeeted ^"endanee^of Appeals in aeeer-danee with the tefffis set forth in f'or, thann 400 attende hall obtain appy-eval of the Chaifpefsen of the Zoning Board ele 11 of this..h.ptef shall require the issuance of a Special Event Permit by a resolution of the Town Board. (2) n ll 1,000 atten4e p0r;-1=tom Town pr-epeFt3z shall obtain!he approval a. t 1, Town Board asst t f .-rh in A Aiele H! of this� B. The provisions of this chapter shall not apply to: (1) Any event held on property owned by any special district that is contained on site and has adequate parking, ingress, egress, traffic control and sanitary facilities to host such an event; (2) Any event held on property owned by a not-for profit for its own fundraising that is contained on site and has adequate parking, ingress,egress, traffic control and sanitary facilities to host such an event; (3) Occasional events on private residential properties hosted by the owner thereof to celebrate family events, holidays, charitable or other not-for-profit fundraisers; however, any use of residential property for profit,such as a venue for weddings or other events, is prohibited. Article II Special Events Requiring Chairperson of Zoning Board of Appeals Approval Permit Application Requirements and Procedure 4 205-4.Application requirements. The following information and materials are to be submitted with an application for a special event permit. The Zoning Board of Appeals effiee may aceept a�A_single application may be made for a recurring event or a series of similar events (not to exceed six in a three-month period)that are of like size and scope. A. A completed special event application form which includes the following information: (1) The name, address and telephone number(s) of the person(s)who will be organizing the event and who can be contacted prior to and during the event by Town officials. (2) The address of the event location. (3) The proposed dates and hours of the special event, including setup and shutdown times. (4) The expected maximum number-of persons intended to use the property at one time and collectively, including organizers, employees; vendors, exhibitors and spectators/participants. (5) Expected number of automobiles and other vehicles intended to use the property at one time and collectively. Generated July 6, 2018 Page 72 Southold Town Board - Letter Board Meeting of July 3, 2018 (6) The name, address and telephone number of the person(s) who will be engaged in the preparation and/or sale of food, alcohol, or beer and a copy of the State Liquor Authority license and County Department of Health Services permit number for the activity. (7) The name, address and cellular telephone number of any security company which will work on the premises, and a description of the duties to be performed. (8) The dimensions of any tents to be utilized for the event. All tents erected in connection with an event will require an application to, and the approval of, the Building Department. (9) Certification that the property where the event is to take place is not subject to any covenant or restriction limiting its use, or if the use is restricted by easement or otherwise, a copy of a survey or diagram depicting the easement area and any reserved area where development rights are intact. (10) The applicant must provide a certificate of general liability insurance naming the Town of Southold as an additional insured with limits of$1,000,000 per occurrence or such other limit as may be required by the Town Board for events where expected attendance exceeds 500 attendees. B. The appropriate An application fee. (1) The fees for Special Event permits shall be proscribed by a resolution of the Town Board in the f rr,,, ing „ ,n4s f each event- f4J===-Fer-events where the expected aVendanee is less than 500 attendees.: 5a--. f2l===For events where the expeeted attendanee is 9 to 1,000 attend es $250. kaj==:Applieatiens that are submitted less than 60 days prior-to the proposed 1.1 t may be r—jeeted or s„bjeet ie „ later g fee of W250 C. A general description of the proposed event including: (1) The purpose of the event and description of the nature of the activities to be carried on and the admission fee to be charged, if any. (2) The names of groups, organizations, charities or individuals who shall benefit from the proceeds of the event. D. A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors, vendors, employees and organizers. (5) The location of all exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 square feet per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed Generated July 6, 2018 Page 73 4 Southold Town Board - Letter Board Meeting of July 3, 2018 event. (10) A plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash, rubbish or other refuse. (13) The location and a description of any additional lighting to be utilized in conjunction with the event. (14) The location of sanitary facilities on site. E. A description of any signage to be displayed adjacent to a Town, county or state road, including size, location and dates of display. F. A certificate of insurance not less than $2,000,000 naming the Town of Southold as an additional insured. G. A minimum cleanup deposit of$250. l=H. The-Chair-per-sen Town Board may require the applicant to send and provide certification that written notice was sent to every property owner abutting or adjacent to the property where the event is to be held, as shown on the current Town of Southold assessment roll, and directly opposite (by extension of the lot lines through a street or right-of-way) of the property that is the subject of the application. Said notice shall include the date,time and location of the proposed special event. G-1. Notwithstanding the foregoing,the Chairperson of the Zoning Board of "^pea's Town Board,upon request by an applicant,may waive in whole or in part any of the foregoing application requirements upon a finding that said requirements are not necessary for proper consideration of a permit application in accordance with the standards set forth in § 205-SE(1)through (15) or for the protection of health, safety and welfare. The Town Board's determination of any waiver request shall be in writing to the applicant and shall specify the reason for the grant or denial. If a waiver is granted, the Town Board may attach appropriate conditions to protect the public interest. §205-5.Application review procedure and standards. A. All applications for a special event permit must be submitted at least 60 days prior to a proposed event to the Zoning Board of Appeals Town Clerk's Office. Any appl-icatien that is n . _Upon receipt of an application for a special event permit, the Town Clerk shall cause the application to be forwarded to the Special Event Committee. B. Upon receipt of an application, the Committee shall review the application and make a determination as to completeness. When the Ghat fpersen of the Zefi:ii„ Board of Appeals Upon making a determination that the application is complete,detenifline--said applieation is eeniplete,the Gen Committee shall cause the application and related documentation to be distributed to any Town, county or state agencies that may have jurisdiction over the event for their review and comment on any of the criteria set forth in § 205-5E of this article. Such referrals may include the Police Department; the Planning Department, the Building Department, the Office of the Zoning Board of Appeals, the Suffolk County Planning Commission, the Land Preservation Department, the Code Enforcement Department, the Fire lfispeeter Marshal, the Assessors' Office Generated July 6, 2018 Page 74 v Southold Town Board - Letter Board Meeting of July 3, 2018 and/or the Town Attorney. C. Upon receipt of comments, the th@ Ghaifper-sen of the Committee shall review the complete application and make a recommendation to the Town Board as whether to grant the application, deny the application, or grant the application with conditions. In considering whether to recommend approval or denial of the application, the Committee shall consider the criteria set forth in subsection "E" of this section. dete f ine whet eatien.. D. , the Chair-pei-sen of the Zoning BE)ai--d efAppeals may den),or-appy-eve the applieation with eendi-tiens The Committee shall make a recommendation to the Town Board within 30 days of receipt of a complete application. E. Upon receipt of an application from the Special Events Committee,the Town Board shall review the application and make a determination whether to; grant the application as applied for, den the application, or grant the application-with-conditions. In making its determination the Town Board shall consider the following: (1) The size and capacity of the site to accommodate the proposed event. (2) The facilities available. (3) The availability of highways and other means of transportation to and from the site. (4) The impact of the event on the safe and orderly movement of traffic within and contiguous to the event. (5) The need for the Town to police such event, and whether the number of police officers assigned to properly police such event will prevent the Town from providing adequate police protection to the remainder of the Town. (6) The impact of the event on fire and police protection and ambulance service to the areas contiguous to the event and to the Town in general. (7) The impact of the event on the movement of firefighting equipment or ambulance service to the Town or to areas contiguous to the event. (8) The impacts on adjacent property owners and the surrounding neighborhood. (9) Whether the owner, applicant or event sponsor has violated a previously issued special event pen-nit. (10) Verification that there are no outstanding violations on the property at which the event will be held or any outstanding or unsatisfied conditions of a Town agency approval, including,but not limited to,those of the Planning Board or the Zoning Board of Appeals. (11) Verification that the grant of the permit will not violate any existing covenants or easements on the property. (12) Whether-a permit has been granted for a prior event that was the same or substantially similar in size and scope to the event applied for and/or resulted in the impacts defined in Subsection E(4), (5), (6), (7) and (8) above. (13) Whether the frequency of prior or proposed special events on the site constitutes a change or intensification of the permitted use of the property necessitating a use variance or further site plan review. (14) If an applicant is requesting a special event permit that was held the previous year, the verification must be submitted from those charities listed on the previous Generated July 6, 2018 Page 75 Southold Town Board - Letter Board Meeting of July 3, 2018 application. (15) Any other matters that relate to the health, safety and welfare of the general public. F. A deposit shall be made in an amount to be determined prior to issuance of the permit based upon the estimated direct costs attributable to additional police and highway costs associated with the event. After the event,the deposit will be used to cover such costs, and any monies remaining will be returned to the applicant. G. Where the Town determines that there is no specific Town benefit from the event or that the event is conducted for profit, an additional deposit shall be made in an amount to be determined prior to issuance of the permit based upon the estimated direct costs attributable to additional police, highway and cleanup costs associated with the event After the event, the deposit will be used to cover such costs and any monies remaining will be returned to the applicant. If the costs incurred by the Town exceeds the amount deposited. the applicant shall be responsible for the additional costs incun-ed by the Town as a result of the Special Event. H. A special event permit is not transferable and shall expire at the close of the event(s) for which it is issued. I The special event permit issued hereunder shall be displayed on the premises during the special event and shall be available for inspection by a police officer or other enforcement officer of the Town upon request. J. Applications for tent permits required for any event must be submitted directly to the Building Department. K. At the sole discretion of the Committee, applications that are submitted less than 60 days prior to the proposed event may be rejected or be considered subject to the applicant payingaprocessing fee. § 205-6. Appeal from denial of a special event permit. An applicant who is denied a permit by the eKl-s Town Board may apply to the Town Board for reconsideration of the application by filing an appeal with the Town Clerk within 10 days of the date of the denial. A complete copy of the application submitted to the Gff^e of the Zenhig Be -d of ^ peshall accompany the request for reconsideration. The Town Board may, following a public hearing, affirm, amend or reverse the determination the Ghaifperson of t its prior decision subject to any conditions deemed appropriate under the circumstances. 6k agile PI-SpGe,nl Events R § 205 7. Events held an Town lafids or-events exeeeding 1,000 attendees. r°. —Any e ven; }3elEl o , H4 ei=e the expeeted attendaiiee exeeeds 1,n00 people shall-ve Subject to apffeval 1}y-I—esel,�i033 vJ u iii' afi f ,-:t, of the Town Betel- fall submission .,theto the ToAM Qe ( 60 da "ri nvi-[v-c f the proposed event. In reviewing applieations fefRts—,4he Town Beard ny n ide-the folln :.. 't � addition t the t C L in J,IlI�l.rJ 111i17U TT J)�Tl-Y. enc 5E t 1) Thesize of the-pr JTljes in -elation to the fiufnberr of people ,.tteand g the t Generated July 6, 2018 Page 76 Y Southold Town Board -Letter Board Meeting of July 3, 2018 ��Th ff: f t� de to � fare, traffic,13��'i8}$ g rn�.iunrcie�=r�c�Tr&rruirbcnrcitr�-irrixv , , , ardiciusc. re d whether the frequen`y 1 ^ great that the events eenstiiute 1J1Jtent of the ft "] 1 v b• � U Yom' UJUbI-Vl L11L�3 VF]Ll LT e, ,:th :+s h, to with that f the suffeu.d: ng area. with rd' hl' f the land ds or-facilities elyed f�} �6Et$`r'��crr c�zuiiiurf'PucTrc-ii��e�r-crrczana�v@a�-�� (5) Whether- aPplieant has been eanvie-ted for fail t 1 with the+ f vi-zni-rcrr�ry cv^�rirpr`�=dr'Tnr-crrc-rcn-rrs-vr this ehapte ithin the-past thf:eeyeafs, (6) A dhe e to the Town Board poli of d; ,,r.,., ,,., e fits at Town he ehe and Y" n„-1,c• f;--em the Friday before the ebserwance of Me .,l D until Labor D (7) if two o more events,,.;+1, , expeeted atto,,.a.nee of Fflor-e than chair 1,000 people ar- hed„led for-the same date and are :th;,, . l if'1 1' f L thef, th T-o,,.., Beai!d , .:11 deter.line :f there de.trate r s F r the events. if th efe are net suff:e:e„t r s ensur-e „hl:e health and safety, the ToN” Board shall deny . r,,,:ts if the ; ets l,f+he events eanne! he mifi .,t d J11U11 deny l' Vlle Vl mare l,l1+111111J 11 the 11f 1l.JUl.I h Town Board shall eensider the fej10 W i-I&;L. (a) Whe+her the event is Y-eew. (b) -,-rrc Theer-thme site has beel3 subjeet to ayielat-T9t}wftthi'r'r!he -asci+ s !el The date the permit phe.,r;.,n ,.va „h,,,:t+ed Id\ if events e rred theprior-calendar-. the Gh.,:r„er-sem of the 7eflin, vUl, lllli loll Uii j✓lil Beaf:d of Appeals shall eensider-,,,het their:.,, .,et„ n that . of tl (e) 3A%e+he,•the e e„t,.;II yield a donation tooneor-mer-e 1 eal eh—,'B. For any speeial event that is to be hold on land , !eased or-eentr-elled by the Tev.% k ishall ifielude,t ie-fella following infer (a) The name,manic..,,address, a ail address-a,d tele„hene number(s) of+he per-son(s)whe will be or-ganizing the event and „.ham, „ he . ni eted prior- to and d„r:ng the event by Town off;e:. s !h\ Ther sed event jeea4ien .,rid t„r.e "vf-event. (e) The pfopesed end hetes ef the spe,.; event, including setup a 'd shutdown times. !dl The . eeted roe„ „f r.n,-s ns intended tv use the r pef4y ,t v” time and eellee+:,,el„ el„d;,,,, . leve ,,.1.,,•� , ' e.-�, 'v'ce-numT (e) if!here a any speeial ,• temen— needed eedeo�for-tthe„r inel„ding, h„+ not limited +.,, '� r,oliee ad .,1..suf-e 11 r.. (2) An aP lief,+:.,,, foe i the suffi „f$250 fee e „ts whe - dees net e eed 1,000 attendees A #142-.vOQ-.GO flarning the Town of Sou as an additional -ed (5) W e'-e the To dete s!hat rhe specific T„ lie ef;t f;-f,r., the evefft Generated July 6; 2018 Page 77 Southold Town Board - Letter Board Meeting of July 3, 2018 F two event : eted for-profit, an additional rlo, osit shall be made in an afneunt to be detefmined pr-ier-to issuance of the permit based upen the estiRiated direet costs attfibutable to additional peliEe,highway-and elenpesra asseeiated with the event.After-the event,the deposit will he used to eever- eh eestom „tel ,,:11 he returned to the applicant_ (6) Any additional info, atien required by the Town Clete_ >000 at4endees, the apprie-atien shall inelude "11 inf:,,-,+,•,t:en i!equifed under- § 205 4A, !zr C,,D and T ., well as the fello,,,ing (1) An plie tier fee of$350 f \ A cef fif Bate of insufanee not less than $2,000,000 naming the Town of Southold as an additional insured- (_33) The T.,,,.., Board „ require the applicant to send and r : le .•er f c--atien-th$t pert„ . abutting ., adjoee„t to the �. cczn-rv-cnc pfoper-ty where the event is to be held, as shewn on the euffent Town of Seuthold assessment,-.,11 and dir-ectl„ opposite fh„extension of the 1„t lines thr.,,,,,h a street er-right of way) ef the prepei4y that is the subjeet of the applieation. Said neti`�ec�nelude the date time and 1..eation of the . D. Til.Iwithst.,ndin„the ,, fare .,;,,,,,the Tewn R�,,,a ,,,,, es+ by an " plie,.,t v.,,l waive in whole or-ift pai4 any of the foregoing appli ts upen a finding far the „+ee ien-ef health, safety and welfafe. The Te speeify the reason fer-!he grant or-denial. if a waiver-is gr-anted, the Town Board fflay attach .,te .,hien,to . eteet the publ:., interests. Article IV III.Enforcement § 205-8. Modification or rescission of permit. If, after a permit is issued,the Chairperson of the Zefli g Beard of Appeals ar the Town Board determines that any of the representations and/or statements contained in the application are materially inaccurate or any of the conditions of the permit have not been complied with,the Town may serve the permittee's agent a notice of rescission of special permit specifying the manner in which the permittee has not complied with the terms of its permit and/or identifying the incorrect information supplied in the application. The Zoning Board of Appeals Chairperson or the Town Board may, for good cause, modify or rescind such permit, absolutely or upon conditions. § 205-9. Penalties for offenses. A. It shall be unlawful for any owner, occupant or his/her agent or any other person to fail to comply with any provisions of this chapter or to fail in any manner to comply with a written notice, directive or order of the Director of Code Enforcement, Zoning Inspector or the Southold Police Department, or to conduct any special event in a manner not in compliance with a permit issued pursuant to this chapter and with the provisions of this Code B. For each offense against any of the provisions of this chapter or failure to comply with a written notice, directive or order of the Director of Code Enforcement, Zoning Inspector Generated July 6, 2018 Page 78 v Southold Town Board - Letter Board Meeting of July 3,2018 or the Southold Police Department within the time fixed for compliance therewith, the owner, occupant or his/her agent or any other person who commits, takes part or assists in the commission of any such offense or who shall fail to comply with a written order of the Director of Code Enforcement, Zoning Inspector or the Southold Police Department shall be subject to the following: (1) Failure to obtain a pen-nit. Any person conducting a special event that is regulated under this chapter without first obtaining a permit according to the procedures outlined herein shall be subject to a fine of not less than $500 and not more than X500:09-$3,000.00. (2) Failure to comply with the terms of a permit. Any person failing to comply with the terms of a permit shall be subject to a fine of not less than $500 and not more than $1,500.00 $3,000.00. (3) For each subsequent offense of§ 205-9B(1) or(2), violators shall be guilty of a misdemeanor and/or subject to a fine of not less than $500.00 $1,000.00 nor more than$5,000. C. No new special event permits will be issued to any property owner, occupant or his/her agent if such person is a named defendant in an outstanding or unresolved violation of this chapter. D. The Town may also maintain an action or proceeding in a court of competent jurisdiction to compel compliance with or to restrain by injunction the violation of this chapter. III. SEVERABILITY If any clause, sentence,paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid,the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED 15 TO 1] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Ruland, Doherty, Ghosio, Evans, Russell NAYS: James Dinizio Jr Generated July 6, 2018 Page 79 14"A a Neville, Elizabeth From: Silleck, Mary Sent: Wednesday, August 29, 2018 1:16 PM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin, Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda, Sakarellos, Elizabeth; Verity, Mike; Weisman, Leslie Subject: Puglise Attachments: Puglise Special Event.pdf All, attached is an Application for a Tent permit for a wedding scheduled for 9/14/18 which was given to me by Bob Fisher who was denying it because a Special Event Permit is required. After discussions with Building Dept and ZBA there seems to be a problem with following up and who should do what (which we should discuss at the next meeting).. anyway the reason for my email is that I took the task of following up and advising Puglise that they needed a Special Event Permit and how to file one and that since it was late there was a late fee as well. It seems Puglise does not hold Special Events and did not know what to do so they left this task with the "bride"to take care. The Bride called me very upset—she said that she spoke to Ms Neville back in July about the application and what needed to be done, etc. (I believe this was during the time that the transition was being made from ZBA to Town Clerk) and unfortunately there was miscommunication between the two parties, she mentioned that she was not told of any time frame to file this. The Bride filled out the paperwork and left it with Puglise but Puglise never filed the paperwork with the Town . I was told that they will be in tomorrow to drop off the application with the Town Clerk. I was asked by the Bride if the $250.00 late fee could be waived because she did what she thought needed to be done and now is very upset. I told her I would ask the Board and get back to her. I spoke to Bill and Denis about this and they feel that a waiver of the late fee is warranted. Kindly get back to me and let me know how to proceed. Thank you. Wary SilTeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639