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HomeMy WebLinkAboutPindar Vineyards LLC 2018-1 RESOLUTION 2018-785 ADOPTED DOC ID: 14439 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2018-785 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 28,2018: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pindar Vineyards, LLC, 37645 Route 25, Peconic,New York to hold its Special Events as applied for in Application 2018-1 for two (2) events: Country Day on September 8, 2018 from 2:OOPM to 6:OOPM & Rock the Harvest Events on October 13, 2018 from 12:OOPM to 5:OOPM,provided they adhere to all conditions on the application and permit and to the Town of Southold Policy for Special Events. ,. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Dinizio Jr, Doherty, Ghosio, Evans, Russell ABSENT: William P. Ruland f fat A, RECEIVED #A 2 d 20 4Y Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. D Special Event Permit# Applicant(s)name: r �Ndar V 1 N2 QrJ S Date of Submission 23 Name of Event COtAtJ+r4 DA K Q Ql�'vesT SCTM#'s 1000-Section Cj Block- 2 Lot(s) 15 Dates of Each Event: If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: See o- 0A P-4 (Please attach a detailed description of EACH event to this application) q � to/l3 Time Period(Hours) of Event: From Z pm to (0 prn Town Services requested: ( )Yes W No If yes, Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: y 5 d Number of cars expected_ 14V 15 _ Is a Tent or other temporary structure being used? [ ] Yes><No If yes provide size(s) Will food be served? [X] Yes [ ]No If yes provide number and name(s)of food vendor(s) SC'2, 044dL hed Suffolk County permit#(s) Will other vendors be on the JJpremises during the event? [vYes ; TNo If yes how many? Describe Type ofvendor(s) TOOL VeNdOf'S : 4ee+vte Paly ' Nt >;` Cxg-2y Crupt s Property Owner(name/address), N m t 0.N o iC 3 7 (D ps+• 2'�, Pe eo N C, N.Y. Contact Person and Contact Tel.# M e- 1 S S 0. M(LA I N 6 3( ' 9(o5 - 712-41 e-mail address C QL r e u, ral,�s� iU,1 re, ku a O l • C 0 Updated 8/7/2018 pp Event Location. Street-Hamlet Address: 31645 1C�•Z Jc, Ne C O N K •�C• SCTM# 1000- y 5 • Z• 1 J 41 rJ*ices be requested [ ] Yes XNo. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: P.O. Q)0X 352, 1 e co Ni c l N y. 119 S 8 Have any of the development rights been sold to the Town of Southold [ ] Yes [)<No and/or Suffolk County Agricultural Program? [ ] Yes D<No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next pap-e) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subiect property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash, rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic, 2)Where they will be stationed on site, 3)How they will direct the entrance, circulation, parking, and exiting of cars on site, and 4) Contact information for use by Southold Town Police. Updated 8/7/2018 r . OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the z information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore, I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make y a d all i tions necessary in connection with this Special Event. 1eYQNder DamialloS_ Print name of Owner Signatu e of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking ingress/egress/access, tent(s) or temporary structures) or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. Updated 8/7/2018 10. NO activities associated with this event including but not limited to parking ingress/egress/access, tent(s) or temporary structures) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety, building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Role — Date Issued: Updated 8/7/2018 Pindar Special Event Details 1. Country Day: Saturday, September 8 from 2-6 p.m. Get your boots on and get ready for a festival of wine, food and fun. Food by Crazy Crepe and Weenie Panini food trucks will be available starting at 12 p.m. Featuring the band, Six Gun. Admission is free. 2. Rock the Harvest: Saturday, October 13. Celebrate harvest season with us at Pindar! Rock the Harvest returns with the band, The 3 B's from 1-5 p.m. Food will begin at 12 p.m. and will feature both Crazy Crepe and Weenie Panini food trucks. Admission is free. Food Vendors For Both Events Weenie Panini Vendor # PT0011323 Crazy Crepes Vendor # PT0003447 �� ----=—, Pindar Vineyards Portable 37645 Main Road Rest- Peconic NY 11958 rooms Q Mll.mepncy C O%4�ry Nq, ( I8I 1 Pam Rad 1 ueut,out to North had i �Pp roxivhct�el� leis Cars Pindar Wine Fencing ---+ Pindar Storage ` Pavilion '-----------=T- ---------------------------. Facility , rki 11 a ;a. 6.. �!' 'tl ;1 IPindar Q Restrooms Pindar Tasting Room Tasting.Room Parking kdjacent Property 37295 Main Road a' ;, Garage 20Q{{. ��)�. `�. Serving as employee parking For day of event 3,;:'j' �,,"r ``��'9k;• ;�., ;,.., �.,,. O _ a. <;y't( :.,'Mia • •, ;. N: "' Tasting Room Parking �.:�'+''mob=�"�:: I..� d ''r �} Pindar tE., NJ . parking/security " ° Office r. rNr�� V• r ^i r,,�'11 u. ,!:t'� ENO PARKING NO PARKING NO PARKING NO PARKING Route 25 T I Pindar Vineyards Portable 37645 Main Road Rest- Peconic NY 11958 f rooms � Rum Road/Alt emuhrxv oa�u,out to North Rood C Q' �wC f f 1b� 43��$ , f It Pindar WineFencing -� Pindar Aw-luimc,�ve—ii Storage t _.. Pavilion CCL.r Facility Nit .c('iK ➢� LAS, r 1* �� �" :. IPindar p Restrooms 'Y`', , a3'.o-�y Pindar Tasting Room .i k.`i.,�Yry•q t '• ,{, Tasting Room Parking Adjacent Property °S 37295 Main Road ;, 2.4Q-�{• '� ''`� Garage '�. Serving as employee parking For day of event �— , .✓h''.':(�' ,fir , j''^ Tasting Room Parking Pindar parking/security " " ,.: Office �.. r r. «gym Nk'r4 �`.,�.^f1, ��", r`,1. 4 :14,:•�K� r't NO PARKING NO PARKING NO PARKING NO PARKING Route 25 PINDAVIN ,a►`�oma® CERTIFICATE OF LIABILITY INSURANCE FDATE(M8/10//201201 YYY) 8 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Visnja Marcic NAME:USI Insurance Services National, Inc. a�L,Ext): 917.260.2168 FAX No); 855-840-5144 ADDRESS: BSU.NYC@wellsfargo.com 261 Madison Ave INSURER(S)AFFORDING COVERAGE NAIC it New York,NY 10016 INSURERA: Great Northern Insurance Company 20303 INSURED INSURER B: Federal Insurance Company 20281 Pindar Vineyards LLC INSURER C. 37645 Main Road INSURER D: INSURER E: Peconic,NY 11958 1INSURER F. COVERAGES CERTIFICATE NUMBER: 13353890 REVISION NUMBER: See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MMIDD/YYYY MMIDD/YYYY X COMMERCIAL GENERAL LIABILITY A 3593-14-60 5/31/2018 5/31/2019 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �OCCUR A AG E 1,000,000 PREMISES Ea occurrence $ MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000,000 POLICY PRO a JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ B X UMBRELLALIAB X OCCUR 7987-46-74 05/31/2018 05/31/2019 EACH OCCURRENCE $ 1,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $ 10,000,000 DEO I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTNE E L EACH ACCIDENT $ OFFICERIMEMBEREXCLUDED? NIA (Mandatory in NH) EL DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below I I E L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Re: Event at Insureds Premises-September 8,2018 The Town of Southold is included as Additional Insured with respects to General Liability CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 54375 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 AUTHORIZED REPRESENTATIVE The ACORD name and logo are registered marks of ACORD @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) PINDAVIN ACoRo® CERTIFICATE OF LIABILITY INSURANCE FDAT8/10/2D/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMNEACT Visnja Marcic PHONE USI Insurance Services National,Inc. E-MAJ�Eaq• 917.260.2168 �ac.No): 855-840-5144 ADDRESS: BSU.NYC@wellsfargo.com 261 Madison Ave INSURER(S)AFFORDING COVERAGE NAIC if New York,NY 10016 INSURERA. Great Northern Insurance Company 20303 INSURED INSURER B: Federal Insurance Company 20281 Pindar Vineyards LLC INSURER C: 37645 Main Road INSURER D: INSURER E: Peconic,NY 11958 INSURER F. COVERAGES CERTIFICATE NUMBER: 13353895 REVISION NUMBER: See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I ADDL SUER POLICY EFF POLICY EXP I LTR TYPE OF INSURANCE INSD WVQ POLICY NUMBER IMMIDDIYYYYI 1MM/DDIYYYY) LIMITS X COMMERCIAL GENERAL LIABILITY A 3593-14-60 5/31/2018 5/31/2019 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �OCCUR DAMAGE T RE 1,000,000 PREMISES Ea occurrence $ MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY� PRO JECT Lxl LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident L $$ B X UMBRELLA LIABOCCUR 7987-46-74 05/31/2018 05/31/2019 EACHOCCURRENCE $ 10,000,000 X EXCESS LIAR CLAIMS-MADE AGGREGATE $ 10,000,000 DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE I ER ANYPROPRIETOR/PARTNER/EXECUTIVEE L EACH ACCIDENT $ OFFICERIMEMBEREXCLUDED7 ❑ N I A (Mandatory in NH) EL DISEASE-EA EMPLOYEE $ Kes,describe under DESCRIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Re: Event at Insureds Premises-October 13,2018 The Town of Southold is included as Additional Insured with respects to General Liability CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 54375 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 AUTHORIZED REPRESENTATIVE The ACORD name and logo are registered marks of ACORD ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) o RECEIVED C4 ar01�;9? RX2424 @Ak } .- Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney, Town Assessors, Land Preservation, Building, Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months, may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events, per Southold Town Code Article I, Section 205-2 (Definitions) must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential prope for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. N-4 A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. �LE. Is the application being submitted at least 60 days before the event [ ] Yes XNo NIA ❑ If Yes, Fee of$ has been submitted XIf No, Fee of$ b0.0 D has been submitted Updated 8/7/2018 , t [/The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured" A,P rl ' vent Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes e locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) owl', 1,50 J��a ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the /event. (See application form for details) L1a Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. $ 23 I Date 4Signat Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 Town of Southold P O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 09/13/18 Receipt#: 248359 Quantity Transactions Reference Subtotal 2 Event Fee 2018-1 $30000 Total Paid: $30000 Notes: Payment Type Amount Paid By CK#23528 $300.00 Pindar, Vineyards Llc Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Pindar, Vineyards Llc 591-A Bicycle Path Port Jefferson Station, NY 11776 Clerk ID: LYNDAR Internal ID,2018-1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/27/18 Receipt#: 247868 Quantity Transactions Reference Subtotal 1 Event Fee 9/8/18 & 10/13/1f $100.00 Total Paid: $100.00 Notes: I i Payment Type Amount Paid By CK#1510 $100.00 Pindar,Vineyard (tasting House) . Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 a ry Name: Pindar,Vineyard (tasting House) .h 591-A Bicycle Path Port Jefferson Sta., NY 11776 Clerk ID: SABRINA Internal ID:9/8/18&10/13/18 Neville, Elizabeth From: Neville, Elizabeth Sent: Tuesday, August 28, 2018 9:34 PM To: 'ClaireKuj@aol.com' Subject: Printout-14439-1034-M48757 Attachments: Printout-14439-1034-M48757.pdf Claire, Attached, please find an ADOPTED Town Board Resolution approving Pindar Vineyards Special Permit. Elizabeth A. Neville, MMC Southold Town Clerk,Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631 765-1800,Ext.228 Fax 631 765-6145 Cell 631 466-6064 1 Neville, Elizabeth From: Neville, Elizabeth Sent: Monday, August 27, 2018 6:27 PM To: Silleck, Mary; Noncarrow, Denis; Lanza, Heather; Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Michaelis,Jessica; Rudder, Lynda Cc: Doherty,Jill; Doroski, Bonnie; Duffy, Bill; Ghosio, Bob; Hagan, Damon;Jim Dinizio; Standish, Lauren; Louisa Evans; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Russell, Scott; Silleck, Mary;Tomaszewski, Michelle;William Ruland Subject: Emailing: SpecialEvent Pindar Vine_20180827181413 Attachments: SpecialEvent Pindar Vine_20180827181413.pdf This application has been recommended for approval by the committee and will be placed on tomorrow's Town Board agenda for a resolution. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: SpecialEvent Pindar Vine_20180827181413 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Neville, Elizabeth From: Neville, Elizabeth Sent: Monday, August 27, 2018 1:08 PM To: Iclairekuj@aol.com' Subject: Special Events Application Claire, To recap our telephone conversation,the following information is needed to complete the SE application: (1) ?The number of cars expected (2) Parking plan with dimensions of parking area. (3) Additional fee of$100.00. ($300.00 was submitted for two (2) application fees. However, only one application fee of$150.00 is due. In addition,there is a $250.00 late fee due. So,the total fee is$400.00. You have already paid $300.00.There is an additional $100.00 due to complete the application fee). Elizabeth A.Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631 765-1800, Ext.228 Fax 631 765-6145 Cell 631466-6064 1 Neville, Elizabeth From: Silleck, Mary Sent: Monday, August 27, 2018 12:11 PM To: Neville, Elizabeth; Rudder, Lynda; Doroski, Bonnie Cc: Noncarrow, Denis Subject: Pindar Vineyards recommendation.pdf Attachments: Pindar Vineyards recommendation.pdf Attached please find the recommendation for Pindar Vineyards Special Events. The Committee has approved the application. Please prepare a resolution for tomorrow's Town Board and submit the completed package to the Town Board for resolution and/or discussion. Thank you W ary Sideck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631)765-1939 Fax: (631) 765-6639 Neville, Elizabeth From: Flatley, Martin, Sent: Tuesday, August 28, 2018 11:51 AM To: Neville, Elizabeth Subject: FW: Special Events application I did not hit reply all, my fault Martin Flatley,Chief of Police Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-3115 From: Flatley, Martin Sent: Monday,August 27, 20181:31 PM To:Silleck, Mary<marvs@southoldtownny.gov> Subject: RE:Special Events application I am skeptical that the crowd will only be 250 people as I believe that this is a new event this year we have no history to rely on, but they do have plenty of parking on their property. I have no objections to this event being approved. I would still like to evaluate again after we experience the first event. Martin Flatley,Chief of Police Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-3115 From:Silleck, Mary Sent: Monday,August 27, 2018 9:14 AM To: Doroski, Bonnie<Bonnie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin <mflatlev@town.southold.nv.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Michaelis,Jessica <jessicam@southoldtownny.gov>; Neville, Elizabeth<E.Neville@town.southold.nv.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Rudder, Lynda <lynda.rudder@town.southold.nv.us>; Sakarellos, Elizabeth <elizabeth.sakarellos@town.southold.ny.us>; Verity, Mike<Mike.Verity@town.southold.ny.us>; Weisman, Leslie <lesliew@town.southold.ny.us> Cc: Noncarrow, Denis<denisn@southoldtownny.gov> Subject: RE:Special Events application Sorry here is the attachment From: Silleck, Mary Sent: Monday, August 27, 2018 9:14 AM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth; Verity, Mike; Weisman, Leslie Cc: Noncarrow, Denis Subject: Special Events application Attached for your review are two Special Event Applications for two(2)events 9/8/18& 10/13/18 submitted by Pindar Vineyards. We would appreciate it if you could review ASAP so we can add to calendar for tomorrow's Town Board meeting. We know that they owe the late fee and if you see anything else, please let us know. Please hit reply all when responding. Thank you, 911ary Siffeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 2 Neville, Elizabeth From: I P lie Weisman Forward Sent: Monday, August 27, 2018 10:11 AM To: Silleck, Mary; Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike;Weisman, Leslie Cc: Noncarrow, Denis Subject: RE: Special Events application Attachments: Special Event Permit Instructions and Application updated for Town Board (3).docx Correct, the fee is not$300.The two events are close enough on the one application that they should only have to pay $150(1 assume they paid three hundred for two events each at$150), but, as you say Mary, they do need to also pay the $250 late fee. So total $400. Also not all the boxes are checked off and the number of cars is not included but that's pretty minor I don't think that should delay a review. All other documents required are satisfactory. Pindar is now trying to be compliant after holding many events of this nature without applying for a special event permit in the past.They have ample parking and ingress and egress. I have heard of no adverse impacts from prior events of this type that they have held.The hours of operation should ensure that the live music should not unreasonable impact any nearby properties. We need confirmation that the proposed parking is not on DRS land (I believe that is the case) and if so, I recommend granting the application as applied for Leslie PS I'm sorry that I didn't catch this earlier, but the Pindar application submitted and the one on the Town's website includes the info asking if the applicant will be requesting any town services twice! I have removed the second one on page 4 and named the file (3), attached herein.This should now be the FINAL FINAL version!. Denis please ask Lloyd to put this one on the website and Lynda, Betty and Liz S. please print out a few of these for distribution to applicants who come to the ZBA and Town Clerk's counters. Also, Bill, Denis and Mary, a reminder that if at all possible it would be great to put a resolution on the TB agenda tomorrow correcting the Scribner errors in the filed new code so that Betty can send out her courtesy letter with the application form and new corrected code to previous special event applicants. I see there is a resolution on setting fees as they currently are.Thanks From: Silleck, Mary [mai Ito:ma[ysCcOtown.southold.ny.us] Sent: Monday, August 27, 2018 9:14 AM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth; Verity, Mike; Weisman, Leslie Cc: Noncarrow, Denis Subject: RE: Special Events application Sorry here is the attachment From: Silleck, Mary Sent: Monday, August 27, 2018 9:14 AM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth; Verity, Mike; Weisman, Leslie Cc: Noncarrow, Denis Subject: Special Events application Attached for your review are two Special Event Applications for two(2)events 9/8/18& 10/13/18 submitted by Pindar Vineyards. 1 We would appreciate it if you could review ASAP so we can add to calendar for tomorrow's Town Board meeting.We know that they owe the late fee and if you see anything else, please let us know. Please hit reply all when responding. Thank you, Wary SilTeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631)765-1939 Fax: (631) 765-6639 2 Neville, Elizabeth From: Lanza, Heather Sent: Monday, August 27, 2018 9:45 AM To: ' Silleck, Mary; Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Michaelis,Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Cc: Noncarrow, Denis Subject: RE: Special Events application They did not complete the application. it's missing the number of cars expected. They need to provide that information for each event. They don't show the dimensions of the parking area as required._ They show a parking area that holds 400 cars,but without dimensions, how are we supposed to know they can accommodate that many?And without an estimate of the number of cars, it's difficult to pass Judgement on the application. It their parking area does hold 400 cars, then these events are fine. I know they've held larger events in the past, I'm just pointing out that the applications should all include all the required information. One more question: what is a weenie panni? From:Silleck, Mary Sent: Monday,August 27, 2018 9:14 AM To: Doroski, Bonnie<Bonnie.Doroski town.southold.ny us>; Duffy, Bill<billd@southoldtownny.gov>; Flatley, Martin <mflatlev@town.southold.nv.us>; Lanza, Heather<heather.lanza town.southold.ny.us>; Michaelis,Jessica <]essicam southoldtownnv.gov>; Neville, Elizabeth<E.Neville town.southold.nv.us>; Noncarrow, Denis <denisn southoldtownny.gov>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Sakarellos, Elizabeth <elizabeth.sakarellos@town.southold.nv.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.nv.us> Cc: Noncarrow, Denis<denisn@southoldtownny.go_v> Subject: RE:Special Events application Sorry here is the attachment From: Silleck, Mary Sent: Monday, August 27, 2018 9:14 AM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth; Verity, Mike; Weisman, Leslie Cc: Noncarrow, Denis Subject: Special Events application Attached for your review are two Special Event Applications for two(2)events 9/8/18& 10/13/18 submitted by Pindar Vineyards. We would appreciate it if you could review ASAP so we can add to calendar for tomorrow's Town Board meeting.We know that they owe the late fee and if you see anything else, please let us know. Please hit reply all when responding. Thank you, Wary Siffeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631)765-1939 Fax: (631) 765-6639 2 Neville, Elizabeth From: Silleck, Mary Sent: Monday, August 27, 2018 9:14 AM/ To: Doroski, Bonnie; Duffy, Bill; FI Martin; La a, Heather; Michaelis,Jessica; Neville, Elizabeth, Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisl�i, Leslie Cc: Noncarrow, Denis Subject: RE Special Events application Attachments: Pindar Spec Events Appli_20180824115820.pdf Sorry here is the attachment From: Silleck, Mary Sent: Monday, August 27, 2018 9:14 AM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth; Verity, Mike; Weisman, Leslie Cc: Noncarrow, Denis Subject: Special Events application Attached for your review are two Special Event Applications for two(2) events 9/8/18 & 10/13/18 submitted by Pindar Vineyards. We would appreciate it if you could review ASAP so we can add to calendar for tomorrow's Town Board meeting. We know that they owe the late tep and if you see anything else, please let us know. Please hit reply all when responding. Thank you, Wary Siffeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 i Neville, Elizabeth From: Neville, Elizabeth Sent: Friday, August 24, 2018 12:11 PM To: Noncarrow, Denis;Weisman, Leslie; Duffy, Bill; Silleck, Mary Subject: Emailing: Pindar Spec Events Appli_20180824115820 Attachments: Pindar Spec Events Appli_20180824115820.pdf Attached, please find a Special Events Application for two(2)events 9/8/18& 10/13/18 submitted by Pindar Vineyards today. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: Pindar Spec Events Appli_20180824115820 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1