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HomeMy WebLinkAboutDuck Walk Vineyard 2018-3 RESOLUTION 2018-798 + SCHEDULED DOC ID: 14453 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2018-798 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 11,2018: RESOLVED the Town Board of the Town of Southold hereby ratifies the Special Events Permit for Duck Walk Vineyard, 44535 Main Road, Southold,New York 11971 SCTM# 1000-75.-2-2.7 to hold a Special Event as applied for in Application 2018-3 for a Wedding Event of Ryan and Katrina on September 1,2018 from 6:00 PM to 11:00 PM as approved by the Special Events Committee, provided they adhere to all of the conditions in their application and permit and the Town of Southold Policy for Special Events. Elizabeth A. Neville Southold Town Clerk *s -4 CD RECEIVED in 30 as SPECIAL EVENTS PERMIT 2018 - 3 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Special Event Permit# d01 ?7-3 Applicant(s) name: iDate of Submission I c� laIY Name of Event( f,Walp iC@ S I SCTM#'s 1000-Section X51 " 'Block- Lot(s) Dates of Each Event: J le �- If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: W ed� 1 L3 (Please attach a dejAiled description of EACH event to this application) Time Period (Hours)of Event: From to 1 Town Services requested: ( )Yes (,�No If yes, Describe Police Dept. _Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: L Number of cars expected O� Is a Tent or other temporary structure being used? [ -4 Yes [ ]No If yes provide size(s) Q k S 13 Will food be served? 1\/1 Ye [ No If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s) T- Will other vendors be on the premises during the event? [ ]Yes VNo If yes how many? Describe Type of vendor(s) - I-L-G 9- n i 1, R Property Owner(name/address): P 1 l� 1 A f(.A5 S N A P ` �dv k Contact Person and Contact Tel.# r 5 y o ph Ni C n G Cu 3 t e-mail address + ` Q d ` r't 1 { o til c4 Updated 8/7/2018 Event Location: Street-Hamlet Address: o U c kw h 1'\ yl NG�w j �� S35 ,A p 1) L' -3 'j SCTM# Som t`kJ NN t 1q1 1 Will any services be requested [ ] Yes 'k y No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: Have any of the development rights been sold to the Town of Southold [ ] Yes [�No and/or Suffolk County Agricultural Program? [ ] Yes M] No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash, rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred (300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1) Who will be conducting traffic, 2) Where they will be stationed on site, 3)How they will direct the entrance, circulation, parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. Updated 8/7/2018 OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore, I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore, I hereby authorize Code Enforcement Personnel of the Town of Southold to enter tl:e property during the hours of the permitted special event to ake any and all inspections necessary in connection with this Special Event. l as ` Print name of Owner ignatur of ewner Ch TIN � e- 1 V9 t Print name of Auth rized Person/Representative Signature of Autho 'zed Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking; is strictly,prohibited on ANY Town County or State Roads or Rights of Way. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking, ingress/egress/access, tent(s)or temporary structures) or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. Updated 8/7/2018 10. NO activitles'associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporaly structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit pains from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety, building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 Town of Southold i P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/30/18 Receipt#: 247975 Quantity Transactions Reference Subtotal 1 Event Fee 2018-3 $150.00 1 Late Fee Duckwalk Vineyard 2018-3a $250.00 Wedding Total Paid: $400.00 Notes: i Payment Type Amount Paid By Credit Card-Ref# $400.00 Richards, Christopher Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Richards, Christopher 3165 Main Road Laurel, NY 11948 Clerk ID: SABRINA Internal ID'2018-3a Neville, Elizabeth From: CHRIS RICHARDS <cjagr@optonline.net> Sent: Thursday, August 30, 2018 11:S6 AM To: Neville, Elizabeth Subject: RE: Printout-14444-1034-M48763 Attachments: CCF08302018.pdf Importance: High Hi Elizabeth, here are the 2 insurance certificates you requested with the dates listed in the description box. One is for Duck Walk North the other is for Laurel Lake Thanks On Tue, Aug 28, 2018 at 09:38 PM, Neville, Elizabeth wrote: Chris, Attached, please find an ADOPTED Town Board Resolution approving the Special Events Permit for Laurel Lake Vineyards for the Wedding on September 1, 2018. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631 765-1800,Ext.228 Fax 631765-6145 Cell 631466-6064 1 CERTIFICATE OF INSURANCE ISSUE DATE 8/30/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:IF THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED,THE POLICY(IES)MUST BE ENDORSED.IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY,CERTAIN POLICIES MAY REQUIRE AN ENDORSEMENT.A STATEMENT ON THIS CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT(S). PRODUCER INSURER(S)AFFORDING COVERAGE Northeast Agencies, Inc 6467 Main Street-Suite 104 INSURER A: Covington Specialty Insurance Company Williamsville, NY 14221 INSURER B: NIA INSURED INSURER C: East End Event Caterers Inc c/o Christopher Richards INSURER D: 71 Washington Ave INSURER E: N/A Patchogue,NY 11772 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSF TYPE OF POLICY POLICY POLICY LIMITS LTR INSURANCE NUMBER EFFECTIVE DATE EXPIRATION DATE A GENERAL LIABILITY VBA598435 00 3/13/2018 3113(2019 GENERAL AGGREGATE 2,000,000 PRODUCTS-COM/OP AGG. 2,000,000 I PERSONAL&ADV INJURY 1,000,000 f EACH OCCURRENCE 1,000,000 DAMAGE PREM RENTED TO YOU 100,000 { MED EXPENSE(Any one person) 5,000 B PERSONAL LIABILITY COMBINED SINGLE LIMIT MEDICAL PAYMENTS TO OTHERS C EXCESS LIABILITY EACH OCCURRENCE AGGREGATE D E PROPERTY BUILDING CONTENTS j BUSINESS INCOME THE INSURER(S) NAMED HEREIN IS(ARE) NOT LICENSED BY THE STATE OF NEW YORK, NOT SUBJECT TO ITS SUPERVISION,AND IN THE EVENT OF THE INSOLVENCY OF THE INSURER(S), NOT PROTECTED BY THE NEW YORK STATE SECURITY FUNDS. THE POLICY MAY NOT BE SUBJECT TO ALL OF THE REGULATIONS OF THE DEPARTMENT OF FINANCIAL SERVICES PERTAINING TO POLICY FORMS. DESCRIPTION OF OPERATIONS I SPECIALTY ITEMS Caterers-Town of Southold are named as additional insureds with respect to general liability Date of Event=9/112018 CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED thBEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold 53095 Main ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 AUTHORIZED SIGNATURE „o r CERTIFICATE OF INSURANCE ISSUE DATE 8/30/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:IF THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED,THE POLICY(IES)MUST BE ENDORSED.IF SUBROGATION IS WAIVED, SUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY,CERTAIN CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE OLDER IN LIREQUIRE EU OF UCHENDORSEMENTS.ENT.A STATEMENT ON THIS PRODUCER INSURER(S)AFFORDING COVERAGE Northeast Agencies, Inc 6467 Main Street-Suite 104 INSURER A: Covington Specialty Insurance Company Williamsville,NY 14221 INSURER B: N/A INSURED INSURER C: East End Event Caterers Inc INSURER D: c/o Christopher Richards 71 Washington Ave INSURER E: N/A Patchogue,NY 11772 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS TYPE OF POLICY POLICY POLICY LIMITS LTR INSURANCE NUMBER EFFECTIVE DATE EXPIRATION DATE A GENERAL LIABILITY ?VBA598435 00 3113/2018 3/13/2019 GENERAL AGGREGATE 2,000.000 PRODUCTS-COM/OP AGG. 2,000,000 PERSONAL 8 ADV.INJURY 1,000,000 EACH OCCURRENCE 1,000,000 DAMAGE PREM RENTED TO YOU 100,000 MED EXPENSE(Any one person) 5,000 3 $ PERSONAL LABILITY COMBINED SINGLE LIMIT I MEDICAL PAYMENTS TO OTHERS C EXCESS LIABILITY EACH OCCURRENCE I AGGREGATE D BUILDING E PROPERTY 1 CONTENTS BUSINESS INCOME THE INSURER(S) NAMED HEREIN IS(ARE) NOT LICENSED BY THE STATE OF NEW YORK, NOT SUBJECT TO ITS SUPERVISION,AND IN THE EVENT OF THE INSOLVENCY OF THE INSURER(S), NOT PROTECTED BY THE NEW YORK STATE SECURITY FUNDS. THE POLICY MAY NOT BE SUBJECT TO ALL OF THE REGULATIONS OF THE DEPARTMENT OF FINANCIAL SERVICES PERTAINING TO POLICY FORMS. DESCRIPTION OF OPERATIONS I SPECIALTY ITEMS / ,t I Caterer-Town of Southold are named as additional insureds with respect to general liability Date of Event:911/2018 y-Oul1�c CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED Town of Southold BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Rd Southold,NY 11971 AUTHORIZED SIGNATURE polrill S fj ililill � J j II I Iilll � I 5ok � o �k-1,Dz:� SUS f3 Doo 'b 3 s.� QL. Nz TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board, Town Attorney, Town Assessors, Land Preservation, Building, Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six(6) multiple events of the same type, occurring over a period of three months, may be permitted on one(1)application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be reiected or subiect to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events, per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event [ ] Yes [;] No' ❑ If Yes, Fee of$ has been submitted If No, Fee of$ 400, !)'o has been submitted Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control flan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 1p( � 1 &�4� Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 AGENDA BACK UP INFORMATION FOR RATIFICATION OF SPECIAL EVENT i9%UfFOLr^1 DUCK WALK VINEYARD RESOLUTION (ID # 14453) %r a� REVIEWED DOC ID: 14453 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. (ID 914453) WAS REVIEWED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 11, 2018: RESOLVED the Town Board of the Town of Southold hereby ratifies the Special Events Permit for Duck Walk Vineyard, 44535 Main Road, Southold, New York 11971 SCTM4 1000-75.-2-2.7 to hold a Special Event as applied for in Application 2018-3 for a Wedding Event of Ryan and Katrina on September 1, 2018 from 6:00 PM to 11:00 PM as approved by the Special Events Committee, provided they adhere to all of the conditions in their application and permit and the Town of Southold Policy for Special Events. Elizabeth A. Neville Southold Town Clerk Neville, Elizabeth From: Silleck, Mary Sent: Friday, August 31, 2018 2.06 PM To: Neville, Elizabeth Cc: Noncarrow, Denis; Duffy, Bill; Doroski, Bonnie; Rudder, Lynda Subject: Special Event 2018-3 pdf Attachments: Special Event 2018-3.pdf Betty, attached is the Special Event Application for Event 2018-3 "Wedding at Duckwalk Vineyards"which has been approved by the Special Event Committee and has been forwarded to Town Board members for their approval. Please note that we have approval from the Town Board as well so please prepare resolution to be ratified at next Town Board meeting. Denis is contacting the applicant to let them know they have been approved. If you have any questions, please let me know. Thank you. Mary Silleck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box l 179 Southold,New York 11971 Office: (631) 765-1939 Fax: (63 l) 765-6639 i Neville, Elizabeth From: Noncarrow, Denis Sent: Thursday, August 30, 2018 2:36 PM To: Silleck, Mary; Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth, Rudder, Lynda; Sakarellos, Elizabeth; Verity, Mike;Weisman, Leslie Subject: RE: Special Event 91.18 Looks good to me, thanks From:Silleck, Mary Sent:Thursday,August 30, 2018 2:34 PM To: Doroski, Bonnie<Bonnie.Doroski@town.southold ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather lanza@town.southold.ny.us>; Michaelis,Jessica <iessicam@southoldtownny.gov>; Neville, Elizabeth <E.Neville@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Sakarellos, Elizabeth <elizabeth.sakarellos@town.southold.ny.us>; Verity, Mike <Mike.Verity@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject:Special Event 9.1.18 Attached for your review is a Special Event Application for September 1st,we would appreciate it if you could review ASAP Please hit reply all when responding. Thank you, Mary Siffeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1 179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 Wary Sifkck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 t Neville, Elizabeth From: Silleck, Mary Sent: Tuesday, August 28, 2018 2:06 PM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Subject: wedding - ryan katina_20180828131020.pdf Attachments: wedding - ryan katina_20180828131020.pdf Attached for your review is a Special Event Application for September 1", we would appreciate it if you could review ASAP so we can add to tonight's Town Board meeting. Please hit reply all when responding. Thank you, Wary Sifkck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 i Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, August 30, 2018 1:36 PM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Subject: Emailing: SE Applic 2018-3 9_20180830132726 Attachments: SE Applic 2018-3 9_20180830133425.pdf Importance: High Attached, please find Special Event Application 2018-3 submitted by Christopher Richards today. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: SE Applic 2018-3 9_20180830132726 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. uFF101 'Ap\�S y n, y H x ;? RECEIVED in 30 30 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Special Event Permit # a Applicant(s)name: t 1(�AL f g Date of Submission q l b Name of Event(i GW` SCTM #'s 1000-Section 51 7 ,Block- Lot(s)__ Dates of Each Event: S �- If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event: LAJ �� (Please attach a d iled description of EACH event to this application) Time Period (Hours) of Event: From to 1 ` Town Services requested: ( )Yes (,�No If yes, Describe Police Dept.Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: i ab _Number of cars expected Ot Is a Tent or other temporary structure being used? [ -] Yes [ ] No If yes provide size(s) k Q Will food be served? [\/, Ye &o If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s)_ I _,_o Will other vendors be on the premises during the event? [ ] Yes VNo If yes how many? Describe s vendor 'Lt-G Type of C Property Owner(name/address) ` 13 A, ( A 4�J Contact Person and Contact Tel.# t e-mail address C 3 � � � O � � � N� ► � { oc4 Updated 8/7/2018 Event Location. Street-Hamlet Address. ���J11 p V1 SCTM# So� Will any services be requested [ ] Yes '�y No. If Yes describe Police Highway Other- Mailing Address to Send Event)Permit to: 1 VJ 011) .� c � _ .I �J ))i 1 1-11 v Have any of the development rights been sold to the Town of Southold [ ] Yes [ No and/or Suffolk County Agricultural Program? [ ] Yes M No If yes to either or both also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (see next pale) A Parkinp_/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors, vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash, rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred (300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1) Who will be conducting traffic, 2) Where they will be stationed on site, 3) How they will direct the entrance, circulation, parking, and exiting of cars on site, and 4) Contact information for use by Southold Town Police. Updated 8/7/2018 OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore, I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to;Kke any and all inspections necessary in connection with this Special Event. Print name of Owner ignaturof caner Ch ii %6 At r Wl l lU Print name of Auth rized Person/Representative Signature of Autho 'zed Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town County or State Roads or Riyhts of W ay. 2. Traffic control at events for three hundred (300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5 Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. , 9. NO activities associated with this event including but not limited to parking ingress/egress/access, tent(s) or temporary structure(s) or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. Updated 8/7/2018 10. NO activities associated with this event including but not limited to parking ingress/egress/access, tent(s) or temporary structure(s) or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety, building, and other Town laws. 14. Music, when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 �ti�c,�fFOjK40 ze TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" _ SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney, Town Assessors, Land Preservation, Building, Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months, may be permitted on one(1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event, Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events, per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ❑ A completed application form signed by the owner and the event manager Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event [ ] Yes [;`]Nd ❑ If Yes, Fee of$ has been submitted If No, Fee of$ ��. has been submitted Updated 8/7/2018 ❑ The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ❑ A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ❑ Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that 1 have submitted all the information required above in connection with my application. jm( ► 1 ( . . .W"_ Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/30/18 Receipt#: 247975 Quantity Transactions Reference Subtotal 1 Event Fee 2018-3 $150.00 1 Late Fee Duckwalk Vineyard 2018-3a $250.00 Wedding Total Paid: $400.00 Notes: I I Payment Type Amount Paid By Credit Card-Ref# $400.00 Richards, Christopher j Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 1 Name: Richards, Christopher 3165 Main Road Laurel, NY 11948 Clerk ID: SABRINA Internal ID-2018-3a Neville, Elizabeth From: CHRIS RICHARDS <cjagr@optonline.net> Sent: Thursday, August 30, 2018 11:56 AM To: Neville, Elizabeth Subject: RE: Printout-14444-1034-M48763 Attachments: CCF08302018.pdf Importance: High Hi Elizabeth,here are the 2 insurance certificates you requested with the dates listed in the description box. One is for Duck Walk North the other is for Laurel Lake Thanks On Tue, Aug 28, 2018 at 09:38 PM, Neville, Elizabeth wrote: Chris, Attached, please find an ADOPTED Town Board Resolution approving the Special Events Permit for Laurel Lake Vineyards for the Wedding on September 1, 2018. Elizabeth A. Neville, MMC Southold Town Clerk,Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631 765-1800,Ext.228 Fax 631 765-6145 Cell 631466-6064 1 ISSUE DATE 8/30/2018 CERTIFICATE OF INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:IF THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED,THE POLICY(IES)MUST BE ENDORSED.IF SUBROGATION IS WAIVED, REQUIRESUBJECT TO THE TERMS AND CONDITIONS OF THE POLICY,CERTAIN POLICIES MAY ENDORSEMENT.A STATEMENT ON THIS CERTIFICATE DOES NOT CONFER RIGHTS TO THE CERTIFICATE HOLDER IN LIEU OF SUCH ENDORSEMENT(S PRODUCER INSURER(S)AFFORDING COVERAGE Northeast Agencies, Inc 6467 Main Street-Suite 104 INSURER A. Covington Specialty Insurance Company Williamsville,NY 14221 INSURER B: N/A INSURED INSURER C. East End Event Caterers Inc INSURER D: c/o Christopher Richards 71 Washington Ave INSURER E. N/A Patchogue, NY 11772 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS TYPE OF POLICY POLICY POLICY LIMITS LTR INSURANCE NUMBER EFFECTIVE DATE ! EXPIRATION DATE A GENERAL LIABILITY VBA599435 00 3/13/2018 3/1312019 GENERAL AGGREGATE 2,000,000 PRODUCTS-COM/OP AGG. 2,000,000 i PERSONAL 8 ADV.INJURY 1,000,000 i i EACH OCCURRENCE 1,000,000 DAMAGE PREM RENTED TO YOU 100,000 MED EXPENSE(Any one person) 5,000 I B PERSONAL LIABILITY COMBINED SINGLE LIMIT MEDICAL PAYMENTS TO OTHERS C EXCESS LIABILITY EACH OCCURRENCE AGGREGATE D I BUILDING E PROPERTY j CONTENTS BUSINESS INCOME I THE INSURER(S)NAMED HEREIN IS (ARE) NOT LICENSED BY THE STATE OF NEW YORK, NOT SUBJECT TO ITS SUPERVISION,AND IN THE EVENT OF THE INSOLVENCY OF THE INSURER(S), NOT PROTECTED BY THE NEW YORK STATE SECURITY FUNDS. THE POLICY MAY NOT BE SUBJECT TO ALL OF THE REGULATIONS OF THE DEPARTMENT OF FINANCIAL SERVICES PERTAINING TO POLICY FORMS. DESCRIPTION OF OPERATIONS f SPECIALTY ITEMS Caterers-Town of Southold are named as additional insureds vnth respect to general liability Date of Event:9/1/2018 CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED Town of Southold BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Main Rd Southold,NY 11971 AUTHORIZED SIGNATURE A` 6- rj r s 5ok � o �OOIS �JJ� l _ �ooi - Su,- t �- ONO& � S � 1 m Roo M 5 I l � I � IrI10 w J Neville, Elizabeth From: Neville, Elizabeth Sent: Tuesday, August 28, 2018 9:38 PM To: 'cjagr@optonline.net' Subject: Printout-14444-1034-M48763 Attachments: Printout-14444-1034-M48763.pdf Importance: High Chris, Attached, please find an ADOPTED Town Board Resolution approving the Special Events Permit for Laurel Lake Vineyards for the Wedding on September 1, 2018. Elizabeth A. Neville, MMC Southold Town Clerk,Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631 765-1800, Ext.228 Fax 631 765-6145 Cell 631 466-6064 1 Neville, Elizabeth From: Silleck, Mary Sent: Friday, August 31, 2018 2.06 PM To: Neville, Elizabeth Cc: Noncarrow, Denis; Duffy, Bill; Doroski, Bonnie; Rudder, Lynda Subject: Special Event 2018-3.pdf Attachments: Special Event 2018-3.pdf Betty, attached is the Special Event Application for Event 2018-3 "Wedding at Duckwalk Vineyards" which has been approved by the Special Event Committee and has been forwarded to Town Board members for their approval. Please note that we have approval from the Town Board as well so please prepare resolution to be ratified at next Town Board meeting. Denis is contacting the applicant to let them know they have been approved. If you have any questions, please let me know. Thank you. Wary SZCCBck, Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box l 179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 i Neville, Elizabeth From: Flatley, Martin_ Sent: Tuesday, August 28, 2018 2:24 PM To: Silleck, Mary; Doroski, Bonnie; Duffy, Bill; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth, Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Subject: RE:wedding - ryan katina_20180828131020.pdf I have no objections to this event being approved. Martin Flatley,Chief of Police Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-3115 From:Silleck, Mary Sent:Tuesday,August 28, 2018 2:06 PM To: Doroski, Bonnie<Bonnie.Doroski@town.southold.ny.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Michaelis,Jessica <]essicam@southoldtownny.p,ov>; Neville, Elizabeth <E.Neville@town.southold.nv.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Rudder, Lynda <lynda.rudder@town.southold.nv.us>; Sakarellos, Elizabeth <elizabeth.sakarellos@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.nv.us>; Weisman, Leslie <lesliew@town.southold.nv.us> Subject:wedding- ryan katina_20180828131020.pdf Attached for your review is a Special Event Application for September 1 S`, we would appreciate it if you could review ASAP so we can add to tonight's Town Board meeting. Please hit reply all when responding. Thank you, Wary SilCeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 1 1 Neville, Elizabeth From: Noncarrow, Denis Sent: Thursday, August 30, 2018 2:36 PM To: Silleck, Mary; Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike;Weisman, Leslie Subject: RE: Special Event 9.1.18 Looks good to me, thanks From:Silleck, Mary Sent:Thursday,August 30, 2018 2:34 PM To: Doroski, Bonnie<Bonnie.Doroski@town.southold.nv.us>; Duffy, Bill <billd@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.nv.us>; Michaelis,Jessica <lessicam@southoldtownny.gov>; Neville, Elizabeth<E.Neville@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Sakarellos, Elizabeth <elizabeth.Sakarellos@town.southold.ny.us>; Verity, Mike<Mike.Verity@town.southold.nv.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject:Special Event 9.1.18 Attached for your review is a Special Event Application for September 1 st, we would appreciate it if you could review ASAP Please hit reply all when responding. Thank you, Mary Siffeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 Mary Siffeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Neville, Elizabeth From: Silleck, Mary Sent: Tuesday, August 28, 2018 2:06 PM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis,Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Subject: wedding - ryan katina_20180828131020.pdf Attachments: wedding - ryan katina_20180828131020.pdf Attached for your review is a Special Event Application for September 151, we would appreciate it if you could review ASAP so we can add to tonight's Town Board meeting. Please hit reply all when responding. Thank you, Wary Sideck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 i Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, August 30, 2018 1:36 PM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis,Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Subject: Emailing: SE Applic 2018-3 9_20180830132726 Attachments: SE Applic 2018-3 9_20180830133425.pdf Importance: High Attached, please find Special Event Application 2018-3 submitted by Christopher Richards today. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold, NY 11971 Tel. 631765-1800, Ext. 228 Fax 631765-6145 Cell 631466-6064 Your message is ready to be sent with the following file or link attachments: SE Applic 2018-3 9_20180830132726 Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, August 30, 2018 1:19 PM To: Chriswine006@ail.com Subject: FW: Duckwalk Vineyard Certificate of Insurance Importance: High Christina, I just confirmed with the Town Attorney that we do not need a Certificate of Insurance, since the caterer has already submitted one. Please disregard previous e-mail. Also, I just confirmed with Kim that the date of this wedding is September V. My apologies for the confusion. Elizabeth A. Neville, MMC Southold Town Clerk, Re-istrar of Vital Statistics Records Management Officer: FOIL Officer Marriage Officer PO Box 1 179 Southold, NY 11971 'fel. 631 765-1800, Ext. 228 Fax 631 765-6145 Cell 631 466-6064 From: Neville, Elizabeth Sent: Thursday, August 30, 2018 12:49 PM To: Chriswine0060)ail.com Subject: Duckwalk Vineyard Certificate of Insurance Importance: High Christina, We need a "Certificate of Insurance" from Duckwalk Vineyard naming the Town of Southold as an additional insured for the date of the Wedding Event. Please e-mail to me as soon as possible. Thank you. Elizabeth A. Neville, MMC Southold Town Clerk,Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631 765-1800,Ext.228 Fax 631 765-6145 Cell 631 466-6064 1 r Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, August 30, 2018 12:23 PM To: 'Chriswine006@ail.com' Subject: 9/1/2018 Wedding @ Duckwalk Vineyard Importance: High Christine, Christopher Richards submitted a Special Events Application today for the 9/1/2018 Wedding at Duckwalk Vineyard. see the date of 9/2/2018 on a previous e-mail between you and Mary Silleck. Christopher Richards listed the date of 9/1/2018 on his application. Would you please confirm the date of this wedding? Also, he did not have a survey of the property. Would you please scan and send me a survey of the property to go with the application? Please call me with any questions. Thank you. Betty Neville Elizabeth A.Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer;FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631 765-1800, Ext.228 Fax 631 765-6145 Cell 631466-6064 1 Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, August 30, 2018 12:49 PM To: Chriswine006@ail.com Subject: Duckwalk Vineyard Certificate of Insurance Importance: High Christina, We need a "Certificate of Insurance" from Duckwalk Vineyard naming the Town of Southold as an additional insured for the date of the Wedding Event. Please e-mail to me as soon as possible. Thank you. Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer; FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631765-1800,Ext.228 Fax 631765-6145 Cell 631466-6064 1 Neville, Elizabeth From: Rudder, Lynda Sent: Tuesday, August 28, 2018 1:12 PM To: Silleck, Mary; Noncarrow, Denis Cc: Neville, Elizabeth Subject: wedding - Ryan & Katina 9/1/18 Attachments: wedding - ryan & katina_20180828131020.pdf Importance: High Attached please find the application for a wedding on Sat, Sept 1, 2018 * e Neville, Elizabeth From: Silleck, Mary Sent: Wednesday, August 29, 2018 2:34 PM To: Doroski, Bonnie; Duffy, Bill; Flatley, Martin; Lanza, Heather; Michaelis, Jessica; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda; Sakarellos, Elizabeth;Verity, Mike; Weisman, Leslie Subject: FW: Special Event Permit FYI.. here is another one I am dealing with that I did speak to Bill about as well. Christina at the winery did not give me and excuses or anything and said she would get the application and fees in tomorrow so we can hopefully approve it by Friday. Thanks Mary From: chriswine0060)aol.com [mailto:chriswine006C&aol.com] Sent: Wednesday, August 29, 2018 2:29 PM To: Silleck, Mary Subject: Re: Special Event Permit Received Christina Office Manager Pindar Vineyards Duck Walk Vineyards Jason's Vineyard * RHX Corp. 591-A Bicycle Path Port Jefferson Station, NY 11776 Tel (631) 473-4689 ** Fax (631) 331-7317 Chriswine006@aol.com In a message dated 8/29/2018 2:25:44 PM Eastern Standard Time, marya,town.southold.ny.us writes: 9/� g Chris here is theapplication for the weddin schedule f 9 —please complete and submit to the Town Clerk's office together with a check for $400.00 ($1 .00 for the application and $250.00 for the late fee) as soon as possible. As I mentioned, the Town Board now approves these events and the next Town Board meeting is 9/11/18 but we can have the Special Events Committee approve the event and then have the Town Board ratify it at the next Town Board meeting. If you have any questions, please let me know. i (please confirm receipt) Thank you Wary SilTeck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 Wary Silkck Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main Road) P.O. Box 1179 Southold,New York 11971 Office: (631) 765-1939 Fax: (631) 765-6639 2 Neville, Elizabeth From: Lanza, Heather Sent: Thursday, August 30, 2018 1:36 PM To: Neville, Elizabeth Subject: Automatic reply: Emailing: SE Applic 2018-3 9_20180830132726 1 am out of the office August 30&31. Please call the Planning Department at 631-765-1983 with any urgent planning matters. 1 Neville, Elizabeth From: Duffy, Bill Sent: Thursday, August 30, 2018 1:08 PM To: Neville, Elizabeth; Hagan, Damon; Silleck, Mary Cc: Russell, Scott; Noncarrow, Denis Subject: RE: Duckwalk Vineyard The code does not specify,the code only states the applicant must submit the insurance. The code also does not specify who the applicant must be, i.e., whether it should be the person holding the event or the property owner. I also do not think your office should have be reviewing these applications and making that type of determination. As set forth in the Code, the application is submitted to the Clerk Office, who then forwards to the Committee and the Committee makes a determination as to completeness and the sufficiency of what as been submitted William M Duffy, Esq Town Attorney Town of Southold Southold Town Annex 54375 Route 25 (Main Road) P 0 Box 1179 Southold, New York 11971-0959 Office: 631.765-1939 Fax 631 765.6639 Email billd@southoldtownny.gov ATTORNEY-CLIENT COMMUNICATION; AI-tORNi Y kA!'€RK PRODUCT; IN 1 FR/IN fRA AGENCY COMMUNICATION; NOT SUBJECT TO FREEDOM OF INFORMATION I AVn DlS)CL )SURXL, DO NOT FORWARD WITHOUT PERMISSION Note Service of legal documents is not perrYlitte;.l viva electronic mail or fax The information contained in this electronic messaEe and anV attachments to this message are intended for the exclusive use of the addressee(s) and may �or;?c,in hilonii1 illun that i� privileged, confidential and exempt from disclosure under applicable law Unintend,,cl t:aww-;;,-Isinn hal! not c:or,stlt=itc a waiver of the attorney/client privilege or any other privilege If the reader of this ,lift the intended ;cc1 ;i1';­1t, ^/ou zlre hereby notified that any review, retransmission, conversion to hard cC;Fry; e oiay ;�rx rt lac lor,, cir ul�;Li( puhLc ation, dissemination or other use of, or taking of any action, of orni',sicln to taki, acuon, ill reliance i-ll=tjn 01111 COM11,11,1mcation by persons or entitles other than the intended recipient is strrr..tiy pluh hited If you have, fecelved this communication in error, please (i) notify us immediately by telephone at 631.765 .l n39, (ii) retul n the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any rnate rias attached thereto from any computer, disk drive, diskette, or other storage device w i -iedia From: Neville, Elizabeth Sent: Thursday, August 30, 2018 12:59 PM To: Duffy, Bill; Hagan, Damon; Silleck, Mary Cc: Russell, Scott Subject: Duckwalk Vineyard Bill, Please confirm whether the caterer or the vineyard (property owner)or both should give the Town a "Certificate of Insurance"for the Special Event. Chris Richards the caterer procured and submitted the Certificate of Insurance. Betty Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer;FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631 765-1800, Ext.228 Fax 631 765-6145 Cell 631466-6064 2 Neville, Elizabeth From: Neville, Elizabeth Sent: Thursday, August 30, 2018 12:59 PM To: Duffy, Bill; Hagan, Damon; Silleck, Mary Cc: Russell, Scott Subject: Duckwalk Vineyard Bill, Please confirm whether the caterer or the vineyard (property owner)or both should give the Town a "Certificate of Insurance"for the Special Event. Chris Richards the caterer procured and submitted the Certificate of Insurance. Betty Elizabeth A. Neville, MMC Southold Town Clerk, Registrar of Vital Statistics Records Management Officer;FOIL Officer Marriage Officer PO Box 1179 Southold,NY 11971 Tel.631 765-1800,Ext.228 Fax 631 765-6145 Cell 631466-6064 1