Loading...
HomeMy WebLinkAboutScreened Sand i ELIZABETH A.NEVILLE,MMC O G� Town Hall,53095 Main Road TOWN CLERK a P.O.Box 1179 Southold,New York 11971 CA REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER ,di ��. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��,( �`� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD October 5, 2018 Steven Mezynieski Southampton Excavation & Site Development, Inc. 110 North Magee Street Southampton,NY 11968 Dear Mr. Mezynieski: Congratulations. At the regular Town Board meeting held on September 25, 2018, the Town Board accepted the bid of Southampton Excavation& Site Development, Inc. for supplying the Highway Department with screened sand. A certified copy of the resolution is enclosed. The bid deposit will be returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of September 25, 2018 vrFZ,- .��,� RESOLUTION 2018-845 Item 5.27 ADOPTED DOC ID: 14501 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2018-845 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 25, 2018: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Southampton Excavation & Site Development for supplying the Southold Town Highway Department with sand for the year 2019 at $19.70 per cubic yard. Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated September 26, 2018 Page 41 gVfFOL��, ELIZABETH A.NEVILLE,MMC O� OG Town Hall,53095 Main Road TOWN CLERK y� P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS w Fax(631)765-6145 MARRIAGE OFFICER �,l, 0�� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �Ol �`� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2019 Bid on Screened Sand Bid Opening September 20,2018 2:00 PM One (1) bid received Item# 1 Southampton Excavation & Site Devel. $19.70/cubic yard 110 North Magee Street Southampton, NY 11968 (631) 204-0001 PROPOSAL FORM 4-1Dater 15 1 7j NAME of ©n (SfC� BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL-53095 MAIN ROAD SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;that this proposal is made without any connection,directly or indirectly with any other bidder for the same work;that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof; including bidding requirements,general and special conditions, specifications,that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Screened Sand Highway Dept. Peconic Lane,Peconic,New York 11958 and all other work in connection therewith,in accordance with the contract documents prepared by the Superintendent of Highways Southold Town Highway Dept,Peconic Lane,Peconic,New York, 11958,and shall comply with all the stipulations contained therein and will start the work as directed by the Town,he will accept,in full payment thereof as listed below: ITEM# 1: Purchase and Delivery of Screened Sand Contract Period; November 1,2018–October 31,2019,with option to extend an additional year. The purchase of 5,000 cubic yards of screened sand,more,or less,as may be needed,for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of: %n e-Af tin� a*a� cxnA— '=Ge4e-y4ont) (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse,fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10) days after notice of the acceptance of said proposal,shall have been deposited in the mail addressed to him at the address given in the proposal,that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages;otherwise the certified check shall be returned to the bidder within forty-five(45)days after the date of receiving the bids, We the undersigned,further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five(45)days,the Town will accept or reject this proposal or by mutual agreement y extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: ddsess; Telephone _ 'ka Number: I ' `� 00 Date: ® 1E, STATEMENT OF NON-COLLUSION o be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold,shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification. A. By submission of this bid,each bidder and each person signing on behalf of any bidder certifies,and in the case of a joint bid, each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly,to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder,as well as the person signing in its behalf. C. That attached hereto(if a corporate bidder)is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION 6j 11 5o r n�}pr ccaJaX ic7s�3 Resolved that c �/ r� N,+�Z�r�iCcSll�f the J��`����e�QOnea l� be authorized to sign and submit the bid (Name of signatory) (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Screened Sand Peconic Lane,Peeonic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d(103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted b _corporation at a meeting of the Board of Directors,held on the S day of�2 +r`^b'�r ,20�r (SEM OF THE CORPORATION) Laws of New York, 1965 Q1,751, Sqc, 103 F0,as amended effoctive on September 1, 1965. Signature i LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P,M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, September 20, 2018, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: August 28, 2018 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON SEPTEMBER 6,2018, AND FORWARD ONE (1)AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board i i W10002256240 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck,in said county,being duly sworn,says that she is Principal Clerk of THE SUFFOLK TIMES , a weekly newspaper,published at Mattituck, in the Town of Southold,County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 09/06/2018 Principal Clerk Sworn to before me this /0- day of . CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No 01V06105050 Qualified in Suffolk County My Commission Explfes February 28,2020 T)iPESET. Tue Aug 28 15:03.11 EDT 2018 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in accor- dance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Depart- ment. Sand must be delivered to the Highway Department yard, Pecomc Lane, Pecomc, New York,between the hours of 7:00 A M and 3 30 PM.,Monday through Friday,ex- cluding holidays,with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non- Collusive Bid Certificate and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold,at the Southold Town Hall,PO Box 1179, 53095 Main Road, Southold, New York,until 2:00 P.M.,Thursday,September 20,2018,at which time they will be opened and read aloud in public The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so All bids must be signed and sealed in en- velopes plainly marked `Bid on Screened Sand", and submitted to the Office of the Town Clerk The bid price shall not include any tax,federal,state,or local,from which the Town of Southold is exempt Dated-August 28,2018 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK 2256240 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, September 20, 2018, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: August 28, 2018 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON SEPTEMBER 6,2018,AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board PROPOSAL FORM Date: NAME of BIDDER: Telephone: TO: SOUTHOLD TOWN BOARD TOWN HALL-53095 MAIN ROAD SOUTHOLD,NEW YORK 11971 MEMBERS OF THE BOARD: The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named below;that this proposal is made without any connection,directly or indirectly with any other bidder for the same work;that it is in all respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof, including bidding requirements,general and special conditions, specifications,that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials: Purchase and Delivery of Screened Sand Highway Dept. Peconic Lane,Peconic,New York 11958 and all other work in connection therewith,in accordance with the contract documents prepared by the Superintendent of Highways Southold Town Highway Dept,Peconic Lane,Peconic,New York, 11958,and shall comply with all the stipulations contained therein and will start the work as directed by the Town,he will accept,in full payment thereof as listed below: ITEM# 1: Purchase and Delivery of Screened Sand Contract Period: November 1,2018—October 31,2019,with option to extend an additional year. The purchase of 5,000 cubic yards of screened sand,more, or less, as may be needed,for Ice Control and Highway Maintenance for the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of: (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse,fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10) days after notice of the acceptance of said proposal,shall have been deposited in the mail addressed to him at the address given in the proposal,that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages;otherwise the certified check shall be returned to the bidder within forty-five(45)days after the date of receiving the bids. We the undersigned,further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five(45)days,the Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges receipt of the following addenda: Signature of Bidder: Address: Telephone Number: Date: STATEMENT OF NON-COLLUSION o be completed y each t er In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,and in the case of a joint bid, each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof,such penalties being applicable to the bidder,as well as the person signing in its behalf. C. That attached hereto(if a corporate bidder)is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the be authorized to sign and submit the bid (Name of signatory) (Name of Corporation) or proposal of this corporation for the following Project: Purchase and Delivery of Screened Sand Peconic Lane,Peconic,New York 11958 and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d(103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors,held on the day of ,20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended& effective on September 1, 1965. Signature STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 4th day of September , 2018, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. Sand for Highway Dept izabeth A.Neville outhold Town Clerk Sworn before me this 4th day of Septgfter , 2018. N tary Public LYNDA M. RUDDER Notary Public, State of New York No. 01 RU6020932 Qualified in Suffolk County Commission Expires March 8,20 Rudder, Lynda From: Rudder, Lynda Sent: Tuesday,August 28, 2018 11:25 AM To: legals@timesreview.com; Lisa Finn (lisaahfinn @gmail.com); Michaelis,Jessica; Reisenberg, Lloyd; Southold Local (denise@southoldlocal.com); Dinizio, James; Doherty, Jill; Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Neville, Elizabeth; Noncarrow, Denis; Norklun, Stacey; Rudder, Lynda; Russell, Scott; Standish, Lauren;Tomaszewski, Michelle; William Ruland; Duffy, Bill; Hagan, Damon; Silleck, Mary Subject: screened sand for publication Attachments: screened sand.doc Please publish in the 9/6 edition of the Suffolk Times and the town website tomorrow,thank you 1 i Southold Town Board - Letter Board Meeting of August 28, 2018 RESOLUTION 2018-777 Item# 6.21 �o ADOPTED DOC ID: 14431 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2018-777 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 28,2018: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2019: Bulk Sand for the Highway Department Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing Household Hazardous Waste Removal Scrap Tire Removal Vehicle Scale Maintenance and Service Yellow Bags Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Dinizio Jr, Doherty, Ghosio, Evans, Russell ABSENT: ' William P. Ruland Generated August 28, 2018 Page 33