Loading...
HomeMy WebLinkAbout06/14/2018 RECEIVED MEETING AGENDA SEP 2 4 2018 Mattituck Park District Board of Commissioners Meeting Southold Town ClerkThursday, June 14, 2018 @ 6:30 p.m. Presiding Commissioners Doris McGreevy, Chairperson Gerard Goehringer, Commissioner Nicholas Deegan, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order Pledge Approval of 4/20/18 Special Meeting and 5/10/18 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow Maintenance Update Tim Pumillo Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regardin_g non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 7:00 p.m.: Lillian Ball, Escav Services Rep re: permeable Pavements for the Yacht Club Parking Lot 1. Auditing Firm 2. Aldrich Lane (a) Bathroom Addition (b) Water Problems 3. Peconic Bay Beach (a) Inspection by Trustees, gate 4. Breakwater Beach (a) Birds 5. Wolf Pit (a) Vandalism 6. Website RESOLUTIONS Resolution 2018-74 appointing Lifeguards for the 2018 Summer Season Resolution 2018-75 increasing Beach Attendants with enhanced monetary responsibilities fee collector pay on weekends to $16.50 per hour Resolution 2018-76 appointing Ryan Bucholtz, Trinity Butler-Kelly and Dorothy Condon as Beach Attendants for the 2018 Summer Season Resolution 2018-77 appointing Pamela Barney as Assistant Clerk Resolution 2018-78 appointing Matthew Gillan as a part-time Seasonal Laborer for the 2018 Summer Season Resolution 2018-79 rescinding Resolution 2018-50 in its entirety adopted 4/12/18 regarding ADT Security Resolution 2018-80 authorizing payment to Bellringer Security for surveillance equipment at Veterans Park and Breakwater Resolution 2018-81 authorizing the Secretary to publish the Legal Notice for the Aldrich Lane Bathroom Addition for weeks in The Suffolk Times Resolution 2018-82 approving the Bill Register and authorizing payment of the current bills Resolution 2018-83 setting the meeting dates for July 2018 EXECUTIVE SESSION Matters Involving Employment of Particular Person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JUNE 14, 2018 RECEIVED Attendance Doris McGreevy, Chairperson SEP 2 4 2018 Nicholas Deegan, Commissioner Gerard Goehringer, Commissioner Southold Town cleric David Prokop, Legal Counsel Angela Noncarrow, Treasurer Lydia Tortora, Clerk Tim Pumillo, Maintenance Lynne Krauza, Secretary CALL TO ORDER D. McGreevy called the meeting to order at 6:33 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES N. Deegan said he did not see the Minutes via email and L. Krauza said she sent them to him. We took a few minutes to allow N. Deegan to review the Minutes from our Special Meeting on April 20, 2018 and Meeting on May 10, 2018. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve the Minutes from the April 20, 2018 Special Meeting and May 10, 2018 Meeting submitted via email. D. McGreevy noted an Agenda correction for tonight's meeting under appointment that it should have stated Peconic Bay Beach Parking Lot and not"Yacht Club" Parking Lot. L. Krauza will make that correction. Appointment: Lillian Ball, Escav Services Regarding Permeable Pavements for the Peconic Bay Beach Parking Lot Lillian Ball spoke on behalf of Excav Services as a person who has used their products on some of her projects. She is an ecological artist. She said there are many types of permeable pavements and that we should select a product that will absorb the most amount of water. She said there are different perc rates depending on the product. She said the under layment material is important. D. Prokop asked Ms. Ball if she had a working knowledge of the products and she said she uses permeable pavements all the time and plant materials on her projects. She said she uses swales to water the plants. She said it is a different concept than a regular parking lot. She said they are more aesthetically pleasing. She asked to see our survey and it was not available. D. Prokop questioned clogging issues. She said every permeable pavement needs to be vacuumed once a year. She said she wouldn't recommend the glass product for our parking lot. She said you can use a street sweeper to vacuum the lot. She said we would need to vacuum the pavements once every 1 to 2 years in order to maximize permeability. She also said you can clean them by intense power washing. She said Excav is a small family business that is ecologically conscious and they are a sole source provider. D. Prokop said how can we verify that Excav is a sole source provider. Ms. Ball said that Excav made their own products. Ms. Ball brought samples of some of the products. D. Prokop asked about the winter time when the water freezes and she said the product is engineered to withstand that. D. McGreevy asked about groundwater issues and Ms. Ball said we would have to ask Bob Govendale of Excav about that. Ms. Ball said the underlayment is the most important part. D. Prokop asked about a warranty and Ms. Ball was not sure. Ms. Ball said a number of the products they sell are engineered to withstand a Minnesota-type winter. She said ferma-pave runs about$16-$17 sq. ft. and pave drain is about$15 sq. ft. She said permeable asphalt runs about $8 sq. ft. and that she would not recommend-it for our parking lot. Ms. Ball.suggested that the Commissioners meet with Bob Govendale at the parking lot to determine the best location for a swale. She said she visited our site and that we should have no problem putting any kind of swale there. She said we could get the Boy Scouts or other community members involved in this project. D. McGreevy confirmed with Ms. Ball that we will need DEC and Trustees approvals for the project. Ms. Ball said she usually meets with a representative from the DEC before she begins a project and they are usually enthusiastic about these type of projects. Ms. Ball said that Bob Govendale has done a lot of work in Riverhead Town and up the Island. D. McGreevy asked her to let us know of similar projects in Riverhead that have been completed that we can look at. She said our project would be either a fall or spring project and that Bob will take care of the permit process. Ms. Ball will provide the Commissioners with a list of Riverhead projects. N. Deegan said he wants to do the right thing but be mindful of the taxpayers and costs. TREASURER'S REPORT i A. Noncarrow stated that we have $20,041.54 in cash, $1,245,470.18 in the Money Market Account, $5,201.64 in the payroll account and $0.00 in petty cash. She said the bills totaled $33,267.35 on the Bill Register. She asked if anyone had any questions on the Budget Ledger. D. Prokop asked the status of the outstanding checks. A. Noncarrow said she will get in touch with Paychex regarding issuing duplicate paychecks regarding the payroll checks that were never cashed and are now stale. D. Prokop suggested she stop payment on them just in case someone out there has them and was able to cash them. A. Noncarrow said she wasn't going to stop payment but she will and she will ask Paychex to reissue them. She said the other check that was not cashed was an Operating Account check made out to the Park District that was never cashed and she said she voided it out. D. Prokop said we should put a stqp payment on that one as well. N. Deegan asked whether anyone contacted the personnel whose checks were not cashed from last year. A. Noncarrow said she checked and they are still outstanding and N. Deegan asked her to contact the employees involved. A. Noncarrow said that.L. Tortora told her that she should not communicate directly with employees and that L. Tortora and Nancy Hartmann should make contact. D. Prokop said we should stop payment on all stale Ohecks. A. Noncarrow said that the mother of the lifeguard told her that her child had direct deposit and probably didn't realize that it didn't go through. I i Ii I 1 A. Noncarrow said Tim signed an authorization allowing her to speak with Fidelis on his behalf regarding his health insurance status. The authorization was bounced back because they had to check an additional box which was done and resubmitted to Fidelis. She said she wag informed that his coverage was terminated because our check was received on 2/13/18 and the deadline was 2/10/18. She asked why they did not inform us of his termination and was told they hold the check for 90 days and then return it to us. When she asked about reinstating Tim, she was told she would have to take it up with NYS Health Dept. or wait for 11/1/18 which is the re-enrollment date. She said she spoke to the Dept. of Health and explained the situation and that a liaison there was going to look into it and she has not heard back from them yet. She said if she doesn't hear back by tomorrow, she will call them again. N. Deegan said he thought we were paying Fidelis for the year and A. Noncarrow said no that was for the NYS Insurance Fund. N. Deegan said he recalls authorizing automatic payments to Fidelis due to their early deadline in the month and L. Krauza said she also recalled that authorization as well. Art Beisel (audience comment) asked if we can get on the Town's health insurance plan and we said no. A. Noncarrow said when she hears back from them, she will set it up for automatic payments. D. McGreevy stated that our electric bill for Wickham Avenue property is $535 for two months and we only have one light there that shines on the pond. She said there was vandalism there recently and the box was broken. Tim said someone cut the lock and the box was open.'Tim Pumillo had turned the electric off there when we had to move poles and it was turned back last month. Tim confirmed that the pump is disconnected and we put an LED light there. N. Deegan said an LED light would not use that much electricity. D. McGreevy said we need another, more secure box there. N. Deegan said we need a new lock there. G. Goehringer said he asked the electrician to check to see if anyone is drawing electricity from our box and is waiting to hear back from him. He said he wants to know where the drawer is. He also suggested we put up signs and some security cameras there. D. McGreevy said this is the second time we have had issues here with high electric bills. She said last year it cost us , $1,000 and this year it is$535. N. Deegan suggested someone contact PSEG to check the meter reading. He agreed to contact PSEG about the meter reading. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora reviewed her year-to-date totals. N. Deegan read the year-to-date totals off the Clerk's Report. Due,to L. Tortora's absence from tonight's meeting, the Commissioners were not able to perform audits. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update T. Pumillo said he doesn't have time to babysit the new part-time seasonal helpers and that they are driving all over the place. N. Deegan said he spoke to Jim and gave him some things to do. He asked him to clean the gutters out at Aldrich Lane. Tim said they should trim the bushes in the front of Vets and Peconic Bay Beach. He said he had everything in the truck for them regarding painting work to be done. G. Goehringer said they can also water the plants. Tim said how am I supposed to monitor them when I am off the days they work. N. Deegan suggested providing them with a list of things to do and Tim said he does do lists and they are on clipboards. It was agreed that N. Deegan will monitor the part-timers on Sunday and D. McGreevy will monitor on Mondays. Tim said they couldn't get the water on at Aldrich Lane. N. Deegan said the system probably needs to be reprogrammed and he will contact Lindsay Irrigation to take care of this. The water was turned'off at Fine Care's recent request. Tim said Peconic Bay Beach looks good. L. Krauza will draft a letter to the Town's Transportation Commission about"No Parking" signs. He said that now the gate is up there is very little garbage there. He said the gates are helping. D. McGreevy asked about the combination lock on the gate and Tim said only he and Dave Reeve have the combination. D. McGreevy said when the Yacht Club moves the boats onto their property we will provide them with the combination. G. Goehringer said people are moving the picnic benches out of the Pavilion area at Breakwater Beach and suggested Tim lock the benches together to stop this from happening. Tim said he took care of this. Tim said he ordered the roller for the front gate at Vets and told Lenny to leave it open until the part comes in and he can fix it. Tim said he needs paint and concrete mix to fill the cracks in the tennis court at Bay Avenue. N. Deegan said he got the filler and asked that L. Tortora order the paint. Tim will let L. Tortora know what to order. Tim asked if we were opening up the Love Lane Boat Ramp. He said the water pump is broken in the building and that there is a crack in it. N. Deegan confirmed with Tim that we need a new water pump. D. McGreevy asked A. Noncarrow to pull all bills to Mattituck Plumbing in the last month. Upon review of the bills, on 5/10 it was $995 at the Lodge and $285 at Love Lane. N. Deegan said the water has been leaking for a while and was in the wall. N. Deegan suggested we have the new water pump installed and open up Love Lane. G. Goehringer asked who will close it daily. Tim said Lenny did it the last two years. D. McGreevy suggested we install the new water pump first before we open the facility. D. McGreevy suggested we have Mattituck Plumbing install the new water pump and see what happens and then reassess at a later time. Tim said he will order the new pump. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Maintenance Update. Auditing Firm - A.Noncarrow said she and L. Tortora have not gotten together yet but she has a few suggestions as follows: (1) spot check bank reconciliations as she prepares them, (2) have knowledge of Sage 50 and preferably be proficient, and (3) have a point person for contact to answer questions. D. Prokop said that these items will be in everyone's proposal. He asked what other auditing services she suggests. D. McGreevy suggested auditing bi-annually and D. Prokop asked how far back are we going and that we need to set a time frame. A.Noncarrow suggested quarterly and N. Deegan agreed and said they can look over the prior quarter. D. Prokop asked who we want to obtain quotes from and L. Krauza said we had decided on vendors and she will check her notes and email everyone after the meeting. D. Prokop asked A. Noncarrow to put a proposal together. Aldrich Lane (a) Bathroom Addition D. Prokop said he has not had a chance to review the bid package, We will pass a resolution tonight authorizing the publishing of this project for 3 weeks. (b) Water Problems D. McGreevy said she spoke with Highway Superintendent Vinny Orlando regarding the water on the corner here and at Aldrich Lane and he said he will do both areas for us. She said she told Vinny he could funnel the water here into our recharge basin. N. Deegan said he spoke with the Deputy Superintendent and he said they would take a look at Aldrich Lane after the next heavy rain. N. ,Deegan said he does not agree with allowing the Town to funnel the water into our sump and that they should take care of the water on their side. D. McGreevy said she doesn't see a problem working with the Town and letting them use our basin. She said she was not given a time frame as to when this work would begin and she will follow up with Vinny Orlando. Peconic Bay Beach —Inspection by Trustees, Gate D. McGreevy said the Trustees said we are allowed the cut the pipe running into the water on a diagonal and put something heavy on top of it to hold it down and put a grate on the front of it. We will need a DEC permit to clean up the beach. D. McGreevy said she will reach out to Chris Dwyer. Ron McGreevy (audience comment)•suggested we call Rob Herrmann and D. McGreevy said she will call him. D. McGreevy said we will need to wait for the permit before we can clear the phragmites and that there is one plant we cannot trim. D. McGreevy said the gate was open one day and Lenny said he locked it. D. Prokop said that Joe Tomao of the Yacht Club told him they will move the boats onto their property over the next two weeks and that there will be no dumpsters on our property. D. McGreevy said once these items are moved to their property, we will give them the permits and lock combo. Breakwater Beach — Birds G. Goehringer said the birds are busy protecting their nests and that the people walking up and down the walkway to the beach is frightening the birds and a bird recently attacked a child. The child's father contacted L. Tortora via a letter and she forwarded it to the Commissioners. G. Goehringer suggested installing a snow fence along the walkway on the east side. N. Deegan said the birds will fly out soon. D. McGreevy said that the Group for the East End told her that the Terns have doubled in number from last year. It was agreed that the Commissioners will monitor the bird activity daily and see what happens as to whether we may have to install the snow fence., N. Deegan did not agree with installing the snow fence. N. Deegan said too much drama. D. McGreevy said the parent was reacting to a bird attacking his child. D. Prokop said we should install the snow fence and not wait for another attack now that we are on notice. G. Goehringer agreed. D. McGreevy said we will hold off on the snow fence and G. Goehringer will monitor daily. D. McGreevy suggested the Commissioners meet with the Group for the East End at the end of the season to improve communications now and for next year. Wolf Pit—Vandalism This was covered under the Maintenance Update. Website N. Deegan said he spoke with L. Tortora about the lack of information on the website. Art Beisel (audience comment) inquired as to why it wasn't updated. Mr. Beisel sent an email and asked if the Commissioners received it and they said no. Mr. Beisel'said the last meetings posted were from April. He said it still says under construction. A. Noncarrow it should state that our meetings are on the first and second Thursday of each month. Mr. Beisel also asked that the Minutes be placed on the website once they are approved. D. McGreevy said that we had ICVM do it and then the website was dumped on L. Tortora. A. Noncarrow suggested that the new part-time Assistant Clerk can handle the website. D. McGreevy said she will speak with L. Tortora about having Pamela Barney take over the website. Public Comment Ron McGreevy and Art Beisel were in attendance from the public. Miscellaneous G. Goehringer said before we surplus any more equipment, we need to do a thorough review as to whether it is something we may need. He said we may need a sod cutter for Bay Avenue and we recently sold one as surplus equipment. N. Deegan said Tim said we didn't use it which is why it was sold. G. Goehringer said we should have kept it. G. Goehringer stated we should be using the new gas in our equipment and mixing the new gas with the regular gas. He said the new gas is engineered and doesn't have all the junk in it. N. Deegan said using gas with 89 octane is fine for the equipment. G. Goehringer said we should purchase gas that doesn't have all the additives in it and that ethanol is a bad additive. He said we should use the new gas when winterizing equipment and D. McGreevy asked him to let Tim know to do this. RESOLUTIONS Resolution 2018-74 appointing Lifeguards for the 2018 summer season was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-74. Resolution 2018-75 increasing Beach Attendants with enhanced monetary responsibilities fee collector pay on weekends to $16.50 per hour was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-75. Resolution 2018-76 appointing Ryan Bucholtz, Trinity Butler-Kelly and Dorothy Condon as Beach Attendants for the 2018 summer season was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-76. Resolution 2018-77 appointing Pamela Barney as a part-time Assistant Clerk was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-77. Resolution 2018-78 appointing Matthew Gillan as a part-time Seasonal Laborer for the 2018 summer season was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-78. Resolution 2018-79 rescinding Resolution 2018-50 in its entirety regarding ADT Security was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-79. Resolution 2018-80 awarding contract and authorizing payment to Bellringer Security for surveillance equipment at Veterans Park and Breakwater was approved 2 to 1. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried 2 to 1 to approve Resolution 2018-80. Resolution 2018-81 authorizing the Secretary to publish the Legal Notice for the Aldrich Lane Bathroom Addition for 3 weeks in The Suffolk Times was unanimously-approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-81. Resolution 2018-82 approving the Bill Register,and payment of the current bills was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-82. Resolution 2018-83 setting the meeting dates for July 2018 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-83. EXECUTIVE SESSION Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to go into Executive Session at 8:31 p.m. to discuss personnel. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to come out of Executive Session at 9:00 p.m. There being no further business to come before the meeting, motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 9:01 p.m. RESOLUTION 2017-74 RESOLUTION APPOINTING LIFEGUARDS FOR THE 2018SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint the following Lifeguards for the 2018 Summer Season, whose names and hourly rates are listed below, effective June 22, 2018: Patrick Andes $13.02 1St year Jordan Osler $13.02 1St year Veronica Pugliese $13.02 1St year Emmet Ryan $13.02 1St year Emily Sullivan $13.02 1St year Christina Tomac $13.02 1St year Julian Gammon $13.31 2nd year Mary Grace Hartmann $13.31 2nd year Madison Osler $13.31 2nd year Molly Tuthill $13.31 2nd year Jared Angona $13.61 3rd year Kayla Angona $13.61 3rd year John Hartofilis $13.61 3rd year Siobhan Merrill $13.61 3rd year Aidan Martin $13.90 4th year Sean Tuthill $13.90 4th year Liam Martin $14.20 5th year RESULT: ADOPTED 6/14/18 (Unanimous) RESOLUTION 2018-75 RESOLUTION INCREASING WEEKEND HOURLY PAY RATE FOR BEACH ATTENDANTS WITH ADDITIONAL MONETARY RESPONSIBILITIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve a weekend hourly pay increase for Beach Attendants Gregory Messinger, Martha Terry and Cheyenne Harris, who have additional monetary responsibilities relating to collecting fees from $15.50 per hour to $16.50 per hour effective immediately. RESULT:' ADOPTED 6/14/18 (Unanimous) RESOLUTION 2018-76 RESOLUTION APPOINTING RYAN BUCHOLTZ, TRINITY BUTLER-KELLY AND DOROTHY CONDON AS BEACH ATTENDANTS FOR THE 2018 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Ryan Bucholtz, Trinity Butler-Kelly and Dorothy Condon as Beach Attendants for the 2018 summer season at a first year hourly rate of$11.00 ' effective 5/26/18. RESULT: ADOPTED 6/14/18 (Unanimous) RESOLUTION 2018-77 RESOLUTION APPOINTING PAMELA BARNEY AS A PART-TIME ASSISTANT CLERK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Pamela Barney to the position of part-time Assistant Clerk at an hourly rate of$15.00 per hour to work three days per week from 9:30 a.m. to 2:30 p.m. effective May 28, 2018. RESULT: ADOPTED 6/14/18 (Unanimous) RESOLUTION 2018-78 RESOLUTION APPOINTING MATTHEW GILLAN AS A PART-TIME SEASONAL LABORER TO WORK ON MONDAYS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Matthew Gillan to the position of Seasonal part-time Laborer at an hourly rate of$15.00 per hour to work on Mondays from 8:00 a.m. to 5:00 p.m., with a one hour unpaid lunch, effective May 27, 2018. RESULT: ADOPTED 6/14/18 (Unanimous) RESOLUTION 2018-79 RESOLUTION RESCINDING RESOLUTION 2018-50 IN ITS ENTIRETY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby rescind Resolution 2018-50 in its entirety regarding payment to ADT Security for the purchase and installation of surveillance equipment at Veterans Park and Breakwater properties. RESULT: ADOPTED 6/14/18 (Unanimous) RESOLUTION 2018-80 RESOLUTION AUTHORIZING AWARDING CONTRACT TO BELLRINGER SECURITY FOR SURVEILLANCE EQUIPMENT AT VETERANS PARK AND BREAKWATER RESOLVED that the Board of Commissioners of the Mattituck Park District, after having reviewed all bids received, hereby award the bid to Bellringer Security, as the lowest responsible bidder, for the purchase and installation of surveillance equipment at Veterans Park and Breakwater in accordance,with their Proposal dated May 18, 2018, at a cost not to exceed $9,415.00, including a one year warranty, and further authorize Chairperson, Doris McGreevy, to execute a Contract with Bellringer Security, subject to the approval of Legal Counsel. RESULT: ADOPTED 6/14/18 (2 to 1) AYES: D. McGreevy and G. Goehringer NAYES: N. Deegan RESOLUTION 2018-81 RESOLUTION AUTHORIZING THE SECRETARY TO ADVERTISE FOR THE ALDRICH LANE BATHROOM ADDITION PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Secretary to advertise the Aldrich Lane Bathroom Addition Project for three (3) weeks in The Suffolk Times. RESULT: ADOPTED 6/14/18 (Unanimous) RESOLUTION 2018-82 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by,the Treasurer for the June 14, 2018 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 6/14/18 (Unanimous) RESOLUTION 2018-83 RESOLUTION SETTING MEETING DATES FOR JULY 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of July 2018: Work Session, Thursday, July 5, 2018 at 6:30 p.m. and monthly meeting, Thursday, July 12, 2018 at 6:30 p.m. RESULT: ADOPTED 6/14/18 (Unanimous) iMattituck Park District Balance Sheet 6/13/2018 Assets Account Account Name Balance A.200 Cash{Operating) 20,U41:54 A.201.1 Cash (Beach Acct.) 7,360.00 A.201 Cash in Time(Money Market) 1,245,470.18 A.202 Payroll Account 5,201.64 A.210. Petty Cash 0.00 Total Assets 1,278,073.36 Mattituck Park District Bill Register 6/13/18 Check# Date Payee Amount 26227 6/12/18 Amagansett Building Materials $254.41 26228 6/12/18 BP $468.19 26229 6/12/18 CALLAHEAD $255.00 26230 6/12/18 Complete Landscape&Irrigation, Inc. $8,688.00 26231 6/12/18 Fine Care Landscape, Inc. $3,000.00 26232 6/12/18 Full Cycle Equipment Repair $184.82 26233 6/12/18 Harry Goldman Water Testing $60.00 26234 6/12/18 Home Depot Credit Services $228.86 26235 6/12/18 The Ink Spot $853.00 26236 6/12/18 Jamesport Hardware $54.97 26237 6/12/18 Lindsay Irrigation, Inc. $1,769.50 26238 6/12/18 Mattituck Environmental Services $400.00 26239 6/12/18 L.K. McLean Associates, P.C. $2,665.96 26240 6/12/18 National Grid $244.55 26241 6/12/18 New York State Insurance Fund $7,047.79 26242 6/12/18 OneStep GPS $27.90 26243 6/12/18 Optimum $246.94 26244 6/12/18 Mattituck Plumbing Supply Inc. $1,280.00 26245 6/12/18 Postmaster $50.00 26246 6/12/18 David B Prokop $950.00 26247 6/12/18 PSEG Long Island $1,953.49 26248 6/12/18 Reflective Image Manufacturing $595.00 26249 6/12/18 Suffolk County Water Authority $59.94 26250 6/12/18 Staples Credit Plan $114.98 26251 6/12/18 Talmage Enterprises, LTD $139.99 26252 6/12/18 Times/Review Newspapers $189.14 26253 6/12/18 Town of Southold $762.31 26254 6/12/18 Verizon $35.00 26255 6/12/18 Verizon Wireless $134.40 26256 6/12/18 W.B.Mason Co, Inc. $119.12 26257 6/12/18 Orlowski Hardware Company, Inc. $475.94 25827V 6/13/18 MPD -$41.85 Total $33,267.35 Mattituck Park District Budget Ledger 6/14/18 Month to date Account ID Description Current Expenses& Year to Date Remaining Budget Income Budget A.1001 Real Property Taxes $ 283,000.00 ($ 762.31)$ 283,000.00 0.00 A.1090 Interest-Real Prop.Tax 5.00 5.00 A.2401 Interest&Earnings 1,300.00 54.69 263.57 1,036.43 A.2440 Concession Rental 200.00 200.00 A.2590 Beach Fee Non-Resident 9,000.00 650.00 650.00 8,350.00 A.2591 Beach Fee Resident 10,000.00 2,510.00 2,510.00 7,490.00 A.2650 Sale of Excess Materials 300.00 2,368.00 (2,068.00) A.2705 Gifts&Donations 650.00 650.00 A.2771 Other Revenues 37,000.00 37,000.00 a.2771.1 Lodge 0.00 375.00 6,350.00 (6,350.00) A.2771.2 Community Room 0.00 2,775.00 7,650.00 (7,650.00) A.2771.3 Picnic Area 0.00 1,050.00 1,675.00 (1,675.00) A.2771.4 Fields 0.00 0.00 1,270.00 (1,270.00) A.599 Appropriated Fund Balance 450,000.00 450,000.00 Total Revenues 791,455 6,652 305,737 485,718.43 A.5650.12 Parking Attend.,Hourly 5,000 570.00 881.25 4,118.75 A.7110.12 Parks,Part-Time Hourly 23,000 2,161.50 9,956.50 13,043.50 A.7111.12 Parks,Full-time Hourly 57,000 4,356.25 22,481.25 34,518.75 A.7112.12 Parks,Office 46,000 3,876.25 20,828.51 25,171.49 A.7110.452 Secretary 7,450 573.08 3,480.87 3,969.13 A.7110.453 Treasurer 9,450 726.92 4,434.21 5,015.79 A_7180.11 Beach Manager 5,500 5,500.00 A.7180.12 Beaches,Attendants Hourly 12,700 1,647.90 1,647.90 11,052.10 A.7180.14 Lifeguards,Hourly 24,800 24,800.00 Total Personnel Expense 190,900 13,911.90 63,710.49 127,189.51 A.7110.242 Site Improvements 300,000 5,665.96 29,907.30 270,092.70 A.7110.243 Equipment 55,000 55,000.00 Total Capital Outlay 355,000.00 5,665.96 29,907.30 325,092.70 A.7110.411 Supplies&Materials 35,000 4,385.56 14,172.20 20,827.80 A.7110.412 Office Stationary 500 100.00 400.00 A.7110.421 Telephone 5,500 416.34 2,273.15 3,226.85 A.7110.422 Electric 19,000 1,402.31 6,667.38 12,332.62 A.7110.423 Water 500 59.94 115.20 384.80 A.7110.424 Natural Gas 3,500 244.55 3,106.06 393.94 A.7110.425 Oil 1,500 0.00 2,824.11 (1,324.11) A.7110.431 Insurance 30,000 7,047.79 8,942.77 21,057.23 A.7110.442 Site Maint/Facility Rprs 26,000 11,112.50 14,347.62 11,652.38 A.7110.443 Equipment Repairs 9,000 184.82 31114.23 5,885.77 A.7110.451 Legal Council 122000 950.00 5,700.00 6,300.00 A.7110.461 Postage 550 50.00 250.00 300.00 A.7110.454 Election Tellers 300 300.00 A.7110.455 Auditing Services 10,000 10,000.00 Permits 500 150.00 350.00 A.7109 Payroll Fees 2,000 200.46 1,252.58 747.42 A.7110 Bank Fees 1,500 137.66 529.71 970.29 Total Contractual Expense 157,350 26,192 61,762.72 93,805 A.9030.8 FICA,Employee Benefits 20,000 1,064.26 4,873.84 15,126.16 A.9060.8 Medical Insurance 4,000 (53.44) 649.86 3,350.14 Total Employee Benefits 24,000 1,011 5,524 18,476 Total Expenditures $ 727125011$ 46,781 $ 160,904S 564,564 MN VURQUA§9 9809R BA ANCQ-2017 PO No PO Dato Vendor Name PO AMOUNT JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC BALANCE 18101 1/1/2018 Northeastern Equipment 800.00 27.98 49.75 772.Y7 18102 1/112018 Advahce Auto Parts 400.00 32.53 115.95 - - 251.52 18103 1/112018 BP 3,50000 206.36 19236 268.88 317.27 25500 2,260.13 18104 1/112018 Optimum 2,500.00 235.09 23509 234.95 - 24694 1,647.03 18105 1/1/2018 Cellahead 2,500.00 14700 14700 147.00 147.00 1,912.00 18106 1/1/2018 C.F.Van Duzer 1,700.00 448.73 - 102.31 7662 1,072 34 18107 1/1/2018 East End Sporting Goods 1,500.00 _ _ 1,500.00 18109 111/2018 Glatfeker Brokerage Svces 1,00000--- - 1,000.00 18110 1/1/2018 Harry Goldman Water Testing 1,00000 195.00 60.00 60.00 19500 60.00 430.00 18111 1/1/2018 MatUtuckPlumbing Supply 80000 600.00 - 18112 1/1/2018 Home Depot Credit Svces 1,6000 60 79 - 854.07 31.48 1 22886 '424.80 18113 1/1/2018 IThe Ink qW 1,500.00 10000 - 9.50 - 85300 537.60 18114 1/1/2018 1 Jamesport Hardware 450.00 24.59 - 6539 64.97 305.05 18115 1/112018 Laurel Stone Supply Plus 80000 - - 2895 771.05 18116 1/112018 Long Islan Cauliflower Assn 1,50000 395.15 337.49 767.36 18117 1/112018 Lou's Serive Station 1,300 00 342.99 957.01 18118 1/12018 Mattituc k Sanitation 5,200.00 80.00 $000 200.00 160.00 40000 4,280.00 181 TV 1/12018 National Grid 5,400.00 505.69 46725 43156 330.91 24455 3;420.04 18120 1/12018 Odowsid Hardware 4,00000 174.74 16896 21057 1 30183 174.11 2,969.79 18121 1/12018 Paychex LLC 3,10000 467.36 13832 20616 144.04 154.66 1.989.44 18122 1/112018 ]Madam Supply 1,350.00 338.48 31094 184.06 212.04 306.48 18123 1/12018 Postrhaster 650.00 50.00 50.00 100.00 1 50.00 400.00 18124 1/12018 IPSEGLI 22,000.00 623.34 868.05 1,435.56 1,41796 18,278.43 18125 1/112018 1 Suffolk Cty Water Authors 60000 5526 59.94 484..80 18126 1/12018 Southold Tvm Det Solid Waste 250 00 9.00 43.80 107.20 18127 1/12018 Staples Credit Plan 1,500.00 182.071 9157 9624 11498 1,015.14 18128 1/12018 Storr Tractor Co. 500.00 - 500.00 18129 1/12018 Times/RevlewNewspapers 1,200.00 6051 69.13 189.14 861 .22 18130 1/12018 Yom-of Southold 250.00 50 00 200.00 18131 1/12018 Verizon Wireless 1,200.00 13473 13452 134.52 134.40 134.40 527.43 18132 1/12018 NYSIF 5,500.00 45847 1,059.96 - 3,961.57 18134 1/112018 Fidelis Care NY 3,600.00 20858 - 391.24 - 3,000.18 18135 1/12018 Health lex 110.00 - 110.00 18136 1/112018 One Step GPS 292.95 2790 27.90 27.90 27.90 2790 153.45 18137 1/12018 L.K.Mclean Aldrich 17,000.00 19320 3,325.70 296.80 - 2,15285 11,031.45 18138 1/12018 IW.B Mason 80000 11367 - 686 33 18139 1/12018 1 David Prokop 11,400 00 95000 950.00 950.00 950.00 95000 6,650.00 18140 1/12018 L K.Mclean(Vets BR,Solar) 23,000.00 5,451.71 3,325.70 8,740.98 - 51311 4,988.50 18141 1/12018 Kaeiln's 3,50000 - 1,340.00 2,16000 18142 1/12018 Lund Valve Testing 90.00 _ 90.00 18143 1/12018 O'Neill 6,020.85 6,020.85 18145 1/12018 Hampton Fence 900.00 000.00 18146 3192018 Eckert Oil Svcs,Inc 2,265.50 43450 889.61 941.39 18148 3/3012018 Amagansett Bldg Supply 1,200.00 - 254.41 945.60 18149 4/182018 Mattltuck Plumbing Supply 2,200.00 - 1,280.00 920.00 18150 4/1712018 Talmage(AGWAY) 500.00 283.24 13999 76,77 18153 6/122018 Talmage(AGWAY) 85000 $860.00 18164 5/112018 Lindsay Inigation 3,500.00 3500.00 152,779.30 11,087.70 11,613.99 16,368.80 5480.37 9956.77 96895.01 Clerk's Report of Receipts Period Covering May 1 - May 31 , 2013 Deposit — Other Revenue Picnic Comm I Total Beach sate Surplus oncessio Date Group/Payee — Description I Dates Booked Lodge Area s Room Fields Otherd Other Rev. Permits Equipment Rental i January Report 2,050.00 $ 100.00 I $ 1,850.00 �-$ - $ - $ 4,000.00 $ - ff $ - February Report 1,075.00 100.00 825.00 — - - ` 2,000.00 I t March Report I j 1,675.00 = 1,625.00 I 430.00 � _3,730.00 _1$—2,366 00 i April Report _ 550.00 275.00 1,975.00 840.00 - 3,640.00 $ - ! $ - Totals Previously Reported 5,350.00. $ 475.00 6,275.00 1,270.00 $ - , 13,370.00 T— { 2,368.00 MAY Report -- i - 5R/18 G.S.S.C.Troop 1004 Usage Fee 6/8,9&10 _ 375.00 i 5/8/18 Danille Grzagorczyka(money orde Usage Fee 7/21/18 150.00 5/10/18 Diane Bianculli Refund Event Canceled (100.00) (775.00)1V- 5/10/18 Kim UIrr Refund Event Canceled _ (275.00) End Capital One Deposits.Start Bridgehampton i Mal Bank Deposits 5/17/18 Architectural FlooringRes.for -- 5/17/18 Catherine Leidersdoff Usage Fee 6/29/18—�--__ 200.00 825.00 ILerian Society NY Leros for Markela Katos I Usage Fee 225.00 Cindy&Tom McCaffery Usage Fee 6/30/18 ------425.00 G.S S.0 Troop 2254 usage Fee 6/1,2&3 $ 375.00 5/21/18 Mattituck Volunteer Firemen's Usage Fee 9/16/18 _ 150.0 Crossover Christian Church j Usage Fee 9/26/18 17500 _ E Peter Conrad Beach Permit _ ` 10.00 Beach Permits-Office Beach Permits 40.00 Neefus-Stype Agency Inc.for __ I 5/25/18 Jason Wahl — Usage Fee 1,8/17/18 100.00 425.00 -_ -- - John Houst Usage Fee 712118 � � $ 200.00 _$ 825.00 Pat Wittmeier Usage Fee 6/14/18' $ 275.00 1 6/12/2018 Clerk's Report of Receipts Period Covering May 1 - May 31, 2018 Deposit _ Other Revenue Picnic Comm _ _ Total_ Beach f Sale Surplus 6onoessio Date Group/Payee' Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits E ipment Rental 5/26 Beach&Guest Permits 5/26/2018 2,410.00 G 5/28 i Beach&Guest Permits 5/28/2018 700.00 --�-- MAY RECEIPTS: 750.00 1,100.00 1,725.00 $ - $ - $ 3,575.00 $ 3,160.00 2,368.00 - YEAR TO DATE 6,100.00 1,575.00 1 8,000.00 1,270.00 - 16,945 00 $ 3,160.00 j 2,368.00 - 2 6/12/2018