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Home My WebLink About05/10/2018 RECEIVED MEETING AGENDA SEP 2 4 2010 Mattituck Park District Board of Commissioners Meeting Southold Touvn Clerk Thursday, May 10, 2018 @ 6:30 p.m. Presiding Commissioners Doris McGreevy, Chairperson Gerard Goehringer, Commissioner Nicholas Deegan, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order Pledge Approval of 4/12/18 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow Maintenance Update Tim Pumillo Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 7:00 p.m.: John Pratnicki, PSEG regarding Solar 1. Veterans Park and Breakwater (a) Bathroom Facility Project/CXT (b) ADT Surveillance —Veterans Park $1,807.37 and Breakwater$1,774.27 originally Veterans Park $5,964.63 and Breakwater $2,260.73 (c) Breakwater— Group for the East End (d) Breakwater—Tires for mobile wheelchair 2. Peconic Bay Beach (a) Call Ahead (b) Survey— Right of Way 3. Complete Landscaping RESOLUTIONS Resolution 2018-55 approving the fee for a Special Event permit for the Yacht Club's Regatta event scheduled for the Summer of 2018 Resolution 2018-56 amending Resolution 2018-47 regarding maintenance staff summer work hours Resolution 2018-57 rescinding Resolution 2018-52 appointing Lashya Cuellar as a part-time Seasonal Laborer Resolution 2018-58 appointing Lashya Cuellar as a part-time Clerk to work on an as- needed basis Resolution 2018-59 appointing Karen Allar as a part-time Clerk to work on an as- needed basis Resolution 2018-60 appointing James Feeney as a part-time Seasonal Laborer to work on Sundays at an hourly rate of$20.00 Resolution 2018-61 appointing Nancy Hartmann as Lifeguard Supervisor for the 2018 Summer Season Resolution 2018-62 appointing Beach Attendants for the 2018 Summer Season Resolution 2018-63 appointing certain Beach Attendants with additional monetary responsibilities for the 2018 Summer Season Resolution 2018-64 authorizing the Treasurer to provide petty cash to the Beach Attendants Resolution 2018-65 authorizing and approving a beach parking permit fee for Yacht Club members only that are non-residents for the 2018 Summer Season Resolution 2018-66 authorizing the opening of a new bank account at Bridgehampton National Bank Resolution 2018-67 authorizing the renewal of the contract with Lindsay Irrigation, Inc. for Aldrich Lane fields, Peconic Bay Blvd. fields and Bay Avenue fields Resolution 2018-68 extending UR Vending's proposal for vending services for the beverage machines at Veterans Park and Breakwater Beach through the 2018 Summer Season Resolution 2018-69 approving the Bill Register and payment of the current bills Resolution 2018-70 setting the meeting dates for June 2018 EXECUTIVE SESSION Matters Involving Employment of Particular Person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MAY 10, 2018 Attendance Doris McGreevy, Chairperson RECEIVE® Nicholas Deegan, Commissioner Gerard Goehringer, Commissioner David Prokop, Legal Counsel SEP 2 4 2018 Angela Noncarrow, Treasurer Lydia Tortora, Clerk Southold Town Ciera Tim Pumillo, Maintenance Lynne Krauza, Secretary CALL TO ORDER D. McGreevy called the meeting to order at 6:38 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve the Minutes from the April 12, 2018 Meeting submitted via email. Appointment: John Pratnicki, PSEG D. McGreevy informed everyone about the conference call they had prior to the meeting regarding solar. Mr. Pratnicki said there is an organization called National Renewable Energy Laboratory and on their website you can calculate usage by providing a building location. He said he took both solar bids and looked at our buildings using Google Earth maps and he was able to determine where the sun will hit our buildings and be more appropriate for us. He handed out a sheet showing preliminary calculations and estimated solar production for the Lodge and Vets buildings that also included the estimated solar production for each company that bid on our solar project. Mr. Pratnicki said he took our total output for each of our electric accounts which totaled 43,267 kw hours. He said this is our total consumption based on his analysis. He said if we installed motion sensors for lighting at Vets our consumption would drop. He said we could have the solar panels installed on the Vets building which would cover everything. D. McGreevy expressed concern over Eldor and how long they may be in business. Mr. Pratnicki said Eldor is a good company and said for a small project like ours we received bids from two of the best companies. Mr. Pratnicki provided.on his handout sheet a comparison of the bids we received and read through the totals for both bids. He said we have enough roof space at Vets alone. He said we could put most of the panels on the southwest side and a few on the east side of the Vets building. He said we could reduce our consumption to 39,000 through energy efficiency measures. Mr. Pratnicki said we should look at the ball fields because they are killing us. He said the ball fields have us in a 281-demand rate due to the lights which causes our high electric bills. He said our kilowatt rate should be 19 to 21 cents per kw at our facilities but when we hit the 281- demand rate, this escalates our bills. He said we should look at the lights at the fields and see if we can retrofit with LED lights and that would cut the demand in half. He said we need to try to get below 7 kw because we are now over 7 kw and that is putting us in the 281-demand rate category. N. Deegan said we could contact Musco about buying LED lights. Mr. Pratnicki said Revco is another contractor and they participate in a commercial energy efficiency program with rebates on some lights. He said we may be eligible for one of their"programs. He suggested we install LED lights in the meeting room at Vets. N. Deegan mentioned Johnson Controls. He said the Town did a lot of updates before they did their solar project and used Johnson. Mr. Pratnicki said you don't want to overproduce unless you are under a Power Purchase Agreement (PPA). He said you have to be careful with PPAs and an escalation clause. He said some people with PPAs find that after 5 years because of the escalation clause they are paying more than if they stayed with the utility. He said it is great that we are doing our homework. D. McGreevy asked about net metering and PPAs. Mr. Pratnicki said Power Asset Management Group sets the meter and they do the interconnection and offer a 15 cent per kw rebate. N. Deegan asked who gets the rebate and he said the contractor gets the rebate but that rebate should be reflected in your cost. He said you should ask the contractor to take the rebate off the total price. Mr. Pratnicki said our environment with the salt water and winds may cause maintenance issues with the panels and the maintenance should not be on us. He said we should not burden ourselves with those costs. He said a PPA contractor will want to protect their investment. D. McGreevy said to go out to bid again is time consuming and costly. Mr. Pratnicki suggested we go-back to the existing bidders and ask them to give us a proposal for just what we need. He said L.K. McLean Associates did a very good job with the bid specs. G. Goehringer said he prefers to go with a PPA and D. McGreevy said she would prefer to go directly to the contractor or ask L.K. McLean. D. Prokop said this has been a joint effort with L.K. McLean and we should have them qualify the bids. He also said why don't we use the 43,000 figure instead of leaving it to a gray area. Mr. Pratnicki said we have the control for all numbers and if okay with contractors have them come back to us with what we need now. D. Prokop asked what we are gaining by putting them through this exercise. He suggested we give L.K. McLean Mr. Pratnicki's calculations. Mr..Pratnicki said if we go with a PPA then the vendor will go on the roof and take the exact pitch of the roof and exact angle of the sun. He said Community Distributed Generation will come in and put as much solar as necessary to cover our needs and they will sell the balance to someone else and give us a further discount. Mr. Pratnicki said he will email us the rate book which shows everything we pay for. TREASURER'S REPORT A Noncarrow stated that we have $21,037.34 in cash, $1,284,594.46 in the Money Market Account, $10,975.24 in the payroll account and $0.00 in petty cash. She asked if anyone had any questions on the Bill Register, Budget Ledger and Purchase Order report and stated that the bills totaled $8,982.44. She said regarding the Purchase Order report, she would like to review this at the next Work Session because certain vendors will require new ones. A. Noncarrow said that at the end of this year, she will have a report that will reflect the total amounts spent for each vendor which will make it easier to figure out amounts for next year. D. Prokop said that regarding the 3 checks outstanding (2 in August, 1 in September)from last year we should contact the vendors on whether they should be reissued. A. Noncarrow said they are paychecks that were not cashed and they are now stale checks. D. Prokop said if there were paychecks from last year that were not cashed, then we need to reach out to these individuals. L. Tortora asked about the insurance recovery monies we received and A. Noncarrow said they are in the insurance recovery code but that code is not on the Budget Ledger. L. Tortora said that all monies we receive should be on the Budget Ledger. She said NYS has codes for insurance recovery. A. Noncarrow said that on the she only enters the items that appear on the report. L. Tortora said that it should be on the Budget Ledger and the Budget Ledger should have everything on it, including bank fees, interest and earnings, etc. or it won't balance out at the end of the year. A. Noncarrow said she will include these items for next month. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora reviewed her year-to-date totals. She asked about the Fine Care contract and whether it can be signed by D. McGreevy. D. Prokop asked about Fine Care's additional work billed out at$45/hour and whether this is included in the contract. He asked if we call Fine Care about an issue and whether we would be billed. N. Deegan said inspections do not fall under this and that the $45/hour additional billing never came up in his conversations. L. Tortora asked if we should place this in the contract because it was part of his proposal. D. Prokop said we should ask Fine Care for clarification on this additional fee. He said we can approve the contract tonight and add language to the resolution but we should clarify with them as to what this is for. L. Tortora said she is interviewing Beach Attendants next week and reported that she has 3 applicants for part-time clerk and that 2 will not work out but 1 is interviewing next week. The resolution on tonight's agenda hiring Beach Attendants will include language to allow for four additional Beach Attendants. L. Tortora asked the Board to hold off on the resolution tonight regarding Lashya because she, needs to confirm that she has a high school diploma which is required for Civil Service. The Commissioners agreed that this resolution will be tabled to next month's meeting. L. Tortora expressed concern for the Beach Attendant placed at the Yacht Club dealing with nasty people. She said she will place Greg there because he will be able to handle it. G. Goehringer said he discussed a crisis situation with a Southold Police Officer pertaining to Beach Attendants and he said to let him know if we need him. G. Goehringer said we can consider a security person if necessary. The Commissioners audited Mattituck-Cutchogue Little League and North Fork United Soccer Club and everything was found to be in order. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update T. Pumillo said there is a recall on the old Ford grey truck and asked where he should take it to and G. Goehringer said Lucas Ford. G. Goehringer said to call them and make an appointment and ask how long it will take. T. Pumillo said the truck will be out of service for a couple of days. T. Pumillo said we need beepers on the trucks when backing up especially during the summer season. G. Goehringer said both trucks are getting pretty old and it may be cheaper to buy a new one. T. Pumillo said we have 88,000 miles on the white truck and less on the other one. G. Goehringer suggested he go to the dealer about the beepers. T. Pumillo said the beepers may offer us a safety discount off our car insurance. T. Pumillo said the Dodge truck still runs and asked what we are going to do with it. T. Pumillo asked who is cutting the lawn at Aldrich Lane. L. Tortora said she has the contract ready for signature and has all insurance. D.-Prokop said we need a resolution tonight and L. Krauza said she prepared an add-on resolution for tonight. T. Pumillo asked the status of the gate at Yacht Club. G. Goehringer said there is one more issue to deal with and we can get the same lock as the Lodge and their members will have use of it. He said the Commodore will receive the Code or key and any members that purchase the season pass. L. Tortora said she will need a list of their members so we know who are noh- residents. T. Pumillo said we need a porta potty for Yacht Club and a light. L. Tortora said she will order the porta potty from Call Ahead. T. Pumillo said they are painting the huts now. T. Pumillo said they are removing dirt from Bay Avenue. D. McGreevy and N. Deegan said the dirt removed should go to Aldrich Lane. G. Goehringer and T. Pumillo will work on removing the dirt and transporting it to Aldrich Lane and T. Pumillo will reach out to Gregg for a status. T. Pumillo said there are ruts in the outfield damage to the gate. T. Pumillo said he needs tennis court filler and paint and L. Tortora will order the materials for the tennis court repairs. T. Pumillo said he has cleaning materials, garbage bags, etc. T. Pumillo confirmed that the Boat Ramp is closed and D. McGreevy and G. Goehringer agreed to close it. N. Deegan was not in agreement. D. McGreevy said we will have to concentrate on this facility next year. G. Goehringer said we will need Ray Nine to drop a load of stone blend at the end of the ramp to be dumped in the water. N. Deegan suggested we keep the bathrooms open and put in the docks. G. Goehringer said he has contacted 15 people and no one is getting back to him. N. Deegan said we can put 2 poles in and G. Goehringer said the poles have to be delivered by a huge barge and we can't use what we have. D. McGreevy said we spoke about this at a prior Work Session and agreed it was too dangerous to open this facility. N. Deegan said he does not feel anyone is in danger there. D. McGreevy said she wants the facility opened as well but not at this point and that we need to do it right. T. Pumillo asked about the generator at the Lodge that has been installed since,November. L. Tortora said we do not have his insurance and D. Prokop said on the payment side he has requested multiple times this information and is still waiting for it. He suggested an email directly to his insurance agent and D. McGreevy said she thinks a letter from our attorney would be better. L. Tortora said the Town will need to do an electrical inspection. N. Deegan said he will follow up with the Town and report back. L. Tortora said we have the building permit and said we need accurate specs. The Commissioners agreed that once the Town does the electrical inspection we can contact Van Duzer to remove the 50-gallon tank and put in a 200- gallon tank. T. Pumillo asked who he should call to turn the water on at all parks and the Commissioners agreed he should contact Mattituck Plumbing. He said he will go with the person to see how it is done. He said he will call them tomorrow. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Maintenance Update. Veterans Park and Breakwater (a) Bathroom Facility Project/CXT (Veterans Park) N. Deegan said he got confirmation that we can order the,unit for the State contract. He said we should go out to bid for a contractor before we order the unit. D. Prokop said we need Chris Dwyer to revise the bid specs for the building by owner. N. Deegan will speak with Chris Dwyer. L. Tortora said we still do not have Health Department approval. (b) ADT Surveillance (Veterans Park and Breakwater) D. McGreevy said ADT came back with additional amounts for surveillance equipment and bumped-up the cost. She said due to prevailing wage, Vets-cost will increase by $1,807.37 and Breakwater by $1,774.27. She said Breakwater seems too high. G. Goehringer asked if we have wifi yet at Breakwater and D. McGreevy said not yet but that Altice (Optimum) will install wifi for us at a cost of$100/month. D. Prokop said we need a breakdown for prevailing wage so we know for sure.'He said he will email Sean Monaghan at ADT for this information. (c) Group for the East End (Breakwater) D. McGreevy and G. Goehringer were at Breakwater today and saw on the west side of the walkway a cut out and on the east side wires are still there. N. Deegan said he spoke with a rep from the Group for the East End who said they are putting up the cages for the nests and that they are aware of the location for the lifeguard stand. N. Deegan said a street light is out there. D. McGreevy said she spoke with a person who goes fishing there at 3:15 a.m. in the morning and he has seen deer and red fox there. L. Tortora said there were kids there last week and they knocked over the Coke machine. D. McGreevy suggested we cage the soda vending machines and N. Deegan suggested we strap them to the buildings. D. McGreevy said she feels that the Group for the East End doesn't communicate well with us and that they haven't returned her phone calls. N. Deegan said he has spoken to a rep and intends to ask them to contact us before they do anything on the beach. He said he spoke with them about the fence placement and access to the beach. L. Tortora said they did not respond to the Chairperson or Mr. Lomaga. D. McGreevy asked how we get through to them that they need to notify us before they do anything on our property. D. Prokop said he will do research to see what they are allowed to do. L. Tortora said they need the property owner's permission. D. McGreevy asked D. Prokop to look into it so he can send a letter. D. Prokop said he will circulate his findings to everyone. D. McGreevy said they are doing monitoring and protection from July 1 through 8 all day and in the evening on July 4. G. Goehringer said we usually leave the gate open on the evening of July 4. L. Tortora suggested we ask for extra police patrols for July 4th. G. Goehringer said he is concerned about debris at the high-water mark regarding the May 19 cleanup scheduled. N. Deegan said they will take the garbage bags to the Town landfill. (d) Tires for Mobile Wheelchair(Breakwater) N. Deegan said he is researching the tires and feels that our maintenance crew should be able to pump them up or patch them. He said he took photos for a quote and that one wheel is missing. Peconic Bay Beach (a) Call Ahead L. Tortora will order the porta potty from Call Ahead. (b) Survey— Right of Way D. McGreevy said she went to the Yacht Club again and that the boats are on our property. She showed T. Pumillo the markers and asked him to cord off the property line. She said she will take photos as well. She said she also noticed that the owner to the west put stairs down and the last step is on our property. She said he also needs to know he can't park his car at the ROW. G. Goehringer said this will be addressed once the plantings are installed. D. McGreevy said the sump is mosquito infested and suggested we call Vector control. She said the sump is on our property and not near the ROW. Complete Landscaping D. McGreevy said Complete Landscaping has all the materials and plantings and are ready to install on Monday. N. Deegan asked why we are doing plants,at the Yacht Club. He said it is his understanding that they knew where the markers were. D. McGreevy said their boats are on our property. N. Deegan said we should be a good neighbor and not do anything. D. McGreevy said the idea is for them to clean up their property and use it. D. McGreevy said they stated that they can't use the ROW because the sump is in the way but that isn't true. D. Prokop asked for our list of demands. D. McGreevy said they need to get their own garbage pails. D. Prokop asked if we are still in agreement about issuing permits and in the meantime we need immediate action on certain things. N. Deegan said have them use their own ROW and they no one has control over the other. G. Goehringer said from an insurance standpoint he doesn't want their boats on our property or the trailers. D. Prokop said he will email Joe Tomao and advise that before we can issue permits we need these items addressed. Public Comment Ron McGreevy was in attendance from the public. RESOLUTIONS Resolution 2018-55 approving the fee for a Special Event Permit for the Yacht Club's Regatta event scheduled for the summer of 2018 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-55. Resolution 2018-56 amending Resolution 2018-47 regarding maintenance staff summer work hours was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-56. Resolution 2018-57 rescinding Resolution 2018-52 appointing Lashya Cuellar as a part-time Seasonal Laborer was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-57. Resolution 2018-58 appointing Lashya Cuellar as a part-time Clerk to work on an as-needed basis was unanimously tabled to the June 14, 2018 meeting Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to table Resolution 2018-58 to the June 14, 2018 meeting. Resolution 2018-59 appointing Karen Allar as a part-time Clerk to work on an as-needed basis was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-59. Resolution 2018-60 appointing James Feeney as a part-time Seasonal Laborer to work on Sundays was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-60. Resolution 2018-61 appointing Nancy Hartmann as Lifeguard Supervisor for the 2018 summer season was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-61. Resolution 2018-62 appointing Beach Attendants for the 2018 summer season was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-62. Resolution 2018-63 appointing certain Beach Attendants with additional monetary responsibilities for the 2018 summer season was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-63. Resolution 2018-64 authorizing the Treasurer to provide petty cash to the Beach Attendants was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-64. Resolution 2018-65 approving a beach parking permit fee for Yacht Club members only that are. non-residents for the 2018 summer season was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-65. Resolution 2018-66 authorizing the opening of a new bank account at Bridgehampton National Bank was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-66. Resolution 2018-67 authorizing the renewal of the contract with Lindsay Irrigation, Inc. for Aldrich Lane, Peconic Bay Beach and Bay Avenue fields was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-67. Resolution 2018-68 extending UR Vending's proposal for vending services for the beverage machines at Veterans Park and Breakwater Beach through the 2018 summer season was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-68. Resolution 2018-69 approving the Bill Register and payment of the current bills was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-69. Resolution 2018-70 setting the meeting dates for June 2018 was unanimously approved. Motion by D. McGreevy, seconded by'G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-70. f Resolution 2018-71 rescinding Resolution 2018-54 awarding the contract to Laynez Landscaping, Inc. for turf management services at certain fields at Aldrich Lane was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-71. Resolution 2018-72 awarding the contract to Fine Care Landscaping for turf management services at Aldrich Lane for certain fields was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-72. Resolution 2018-73 authorizing the Secretary to publish the Legal Notice for the Veterans Park Bathroom Facility Project for two weeks was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-73. There being no further business to come before the meeting, motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 8:54 p.m. RESOLUTION 2018-55 RESOLUTION APPROVING THEJFEE FOR A SPECIAL EVENTS PERMIT FOR THE MATTITUCK YACHT CLUB'S REGATTA EVENT SCHEDULED FOR THE SUMMER OF 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the fee for a Special Events Permit for the Mattituck Yacht Club for their 2-day Regatta event scheduled for the summer of 2018 at$150.00 pef day. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-56 RESOLUTION AMENDING RESOLUTION 2018-47 ESTABLISHING MAINTENANCE CREW SUMMER WORK HOURS FOR THE 2018 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend Resolution 2018-47 as follows: RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Maintenance Laborers' 2018 summer season work hours as follows, effective May 26, 2018 through September 3, 2018: B-190 7:00 a.m. to 4L30 3:30 p.m. Tuesday through Friday, and 8:00 a.m. to 4:30 p.m. on Saturdays, Full-Time Laborer ` 7:00 a.m. to Noon Monday through Thursday, Part-Time Laborer RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-57 RESOLUTION RESCINDING RESOLUTION 2018-52 APPOINTING LASITYA CUELLAR AS A PART-TIME SEASONAL LABORER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend Resolution 2018-57 in its entirety. RESULT: ADOPTED 5110/18 (Unanimous) RESOLUTION 2018-58 RESOLUTION APPOINTING LASITYA CUELLAR AS A PART-TIME CLERK TO WORK ON AN AS NEEDED BASIS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lashya Cuellar to the position of part-time Clerk at an hourly rate of $15.00 per hour to work on an as-needed basis effective immediately. RESULT: TABLED TO THE 6/14/18 MEETING RESOLUTION 2018-59 RESOLUTION APPOINTING KAREN ALLAR AS A PART-TIME CLERK TO WORK ON AN AS NEEDED BASIS I RESOLVED that the Board of Commissioners of the Mattituck Park,District hereby appoint Karen Allar to the position of part-time Clerk at an hourly rate of $15.00 per hour to work on an as-needed basis effective immediately. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-60 RESOLUTION APPOINTING JAMES FEENEY AS A SEASONAL PART-TIME LABORER TO WORK ON SUNDAYS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint James Feeney to the position of Seasonal part-time'Laborer at an hourly rate of$20.00 per hour to work on Sundays from 8:00 a.m. to 5:00 p.m. effective May 27, 2018. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-61 RESOLUTION APPOINTING NANCY HARTMANN AS LIFEGUARD SUPERVISOR FOR THE 2018 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Nancy Hartmann to the position of Lifeguard Supervisor for the. 2018 Summer Season at a salary of$5,600.00. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTON 2018-62 RESOLUTION APPOINTING MARTHA TERRY, GREGORY MESSINGER, CHEYENNE HARRIS AND MELINA HARRIS AS SEASONAL BEACH ATTENDANTS FOR THE 2018 SUMMER SEASON J WHEREAS, the Board of Commissioners of the Mattituck Park District have set forth the job requirements for the position of Beach Attendant and have kept same on file,at the District Office; and WHEREAS, such requirements have been reviewed with each employee listed above. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint the below listed people to the position of Seasonal Beach Attendant with the following work schedules: Beginning May 26, 2018 at Breakwater and Veterans Park Beaches and Peconic Bay Beach continuing through June 22, Beach Attendants will work weekends only, but shall include Monday, May 28. Beginning on June 23 through Labor Day, September 3, Beach Attendants will work daily from 10:00 a.m. to 4:00 p.m. weekdays at Breakwater and Veterans Park Beaches, and from 10:00 a.m. to 4:30 p.m. on weekends. BE IT FURTHER RESOLVED that the Board of Commissioners of the Mattituck Park District have established the following hourly rates for Seasonal Beach Attendants as follows: 1 St year $11.00 2nd year - $11.20 3rd year $11.40 4th year $11.60 5th year $11.80 Therefore, the hourly rates for Seasonal Beach Attendants shall be as follows: Martha Terry $11.60 4th year Gregory Messinger $11.80 5th year Cheyenne Harris $11.20 2nd year Melina Harris $11.20 2nd year BE IT FURTHER RESOLVED that the Clerk is authorized to hire up to four additional Beach Attendants for the 2018 Summer Season at the first year hourly rate of$11.00, subject to approval and adoption of a resolution by the Board of Commissioners at the next regular meeting. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-63 RESOLUTION APPOINTING GREGORY MESSINGER, MARTHA TERRY AND CHEYENNE HARRIS "BEACH ATTENDANTS" WITH ADDITIONAL MONETARY RESPONSIBILITIES FOR THE 2018 SUMMER SEASON WHEREAS, the Board of Commissioners have set forth the job requirements for the position of Beach Attendants and have kept same on file at the District Office; and WHEREAS, such requirements have been reviewed with the employees listed above; now therefore BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Gregory Messinger, Martha Terry and Cheyenne Harris to the position of Beach Attendants with the following enhanced responsibilities and pay schedule: Beginning May 26th and continuing through September 31d the Beach Attendants shall work, as per the Clerk's schedule, collecting fees from the sale of beach permits from Attendants at Breakwater, Veterans, and Peconic Bay Beaches, one hour daily as required. Beach Attendants shall keep accurate records of receipts collected from each beach location and make bank deposits as required. Records of receipts and deposits shall be transmitted to the Clerk for review and filing. When performing their collection duties, the Beach Attendants' salary shall be $13.50 per day on weekdays, and $15.50 per day on weekends, and the Holidays of Memorial Day, the 4th of July and Labor Day, which salary includes gas used and the use of their personal vehicle. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-64- RESOLUTION 018-64RESOLUTION AUTHORIZING THE TREASURER TO PROVIDE PETTY CASH FOR THE BEACH ATTENDANTS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Treasurer to provide petty cash for the Beach Attendants in the sum of$30.00 each. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-65 Y RESOLUTION AUTHORIZING AND APPROVINGA PERMIT FEE FOR YACHT CLUB MEMBERS THAT ARE NON-RESIDENTS FOR THE 2018 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize and approve a beach parking permit for use at the Peconic Bay Beach in the amount of$25.00 per vehicle for the 2018 Summer Season for use by Yacht Club members only that are non-residents. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-66 RESOLUTION AUTHORIZING AND APPROVING THE CHAIRPERSON AND TREASURER TO OPEN A NEW-BANK ACCOUNT AT BRIDGEHAMPTON NATIONAL BANK - RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize and approve Chairperson, Doris McGreevy, and Treasurer, Angela Noncarrow, to open up a new bank account at Bridgehampton National Bank for the purpose of allowing Beach Attendants and the Clerk to make drive- through deposits. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-67 RESOLUTION AUTHORIZING THE RENEWAL OF THE CONTRACT WITH LINDSAY IRRIGATION FOR ALDRICH LANE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize a one-year renewal of the contract with Lindsay Irrigation, Inc. for services at the following properties: Aldrich Lane fields, Peconic Bay Blvd. fields and Bay Avenue fields, all in accordance with the terms,and conditions of the contract dated June 8, 2017. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-68 RESOLUTION EXTENDING UR VENDING'S PROPOSAL FOR'VENDING SERVICES FOR THE BEVERAGE MACHINES AT VETERANS PARK AND,BREAKWATER THROUGH 2018 RESOLVED that the Board of Commissioners of the-Mattituck Park District hereby extend the vending services with LJR Vending for the beverage vending machines at Veterans Park and Breakwater from May 26 through Labor Day 2018. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-69 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the May 10, 2018 meeting and further authorizes payment of the current bills. . RESULT: ADOPTED 5/10/18 (Unanimous) J RESOLUTION 2018-70 RESOLUTION SETTING MEETING DATES FOR JUNE 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of June 2018: Work Session, Thursday, June 7, 2018 at 6:30 p.m. and monthly meeting, Thursday, June 14, 2018 at 6:30 p.m. RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-71 RESOLUTION RESCINDING RESOLUTION 2018-54 IN ITS ENTIRETY AWARDING CONTRACT TO LAYNEZ LANDSCAPING, INC. FOR TURF MANAGEMENT SERVICES AT CERTAIN FIELDS AT ALDRICH LANE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby rescind Resolution 2018-54 in its entirety awarding the contract to Laynez Landscaping, Inc. for turf management services for certain fields at Aldrich Lane. RESULT: ADOPTED 5/11/18 (Unanimous) RESOLUTION 2018-72 RESOLUTION AWARDING CONTRACT TO FINE CARE LANDSCAPING FOR TURF MANAGEMENT SERVICES AT ALDRICH LANE FOR CERTAIN FIELDS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby award the contract to Fine Care Landscaping as the lowest responsible bidder for turf management-services as described in the Request for Turf Management Services dated April 17, 2018 for certain fields at Aldrich Lane; and be it further RESOLVED that the,Board of Commissioners of the Mattituck Park District hereby further authorize Chairperson, Doris McGreevy, to sign a contract with Complete Landscaping, subject to clarification of the $45 per hour rate required by the vendor and the approval of Legal Counsel. , RESULT: ADOPTED 5/10/18 (Unanimous) RESOLUTION 2018-73 RESOLUTION AUTHORIZING SECRETARY TO ADVERTISE FOR THE VETERANS PARK BATHROOM FACILITY PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Secretary to advertise the Veterans Park Bathroom Facility Project for two weeks in The Suffolk Times. RESULT: ADOPTED 5/10/18 (Unanimous) Mattituck Park District Balance Sheet 5/10/2018 Assets Account Account Name Balance A.200 Cash 21,037.34 A.201 Cash in Time 1,284,594.46 A.202 Payroll Account 10,975.24 A.210 Petty Cash 0.00 Total Assets 1,316,607.04 -Mattituck Park District Bill Register 5/10/18 Check# Date Payee Amount Notes 26196 VOIDED 5/8/18 Diane Bianculli -875.00 Lost in the mail 26205 5/8/18 North Fork Fence, Inc. 2,875.00 26206 5/8/18 Harry Goldman Water Testing 195.00 26207 5/8/18 Long Island Cauliflower Association 337.49 26208 5/8/18 1 OneStep GPS 27.90 26209 5/8/18 Postmaster 100.00 26210 5/8/18 David B Prokop 950.00 26211 5/8/18 RSF 295.00 Tractor Repair 26212 5/8/18 Verizon 9.07 26199 5/8/18 CALLAHEAD 147.00 26200 5/8/18 Marjam Supply Co. 212.04 26201 5/8/18 National Grid 330.91 26202 5/8/18 Northeastern Equipment Unlimited, Inc49.75 26203 5/8/18 PSEG Long Island 1,435.56 26204 5/8/18 Staples Credit Plan 19.99 26261 5/8/18 Diane Bianculli 875.00 Reissued Refund Ck 26262 5/8/18 Staples Credit Plan 76.25 26263 5/8/18 Kim Ulmet 275.00 Refund-Canceled Event 26223 5/8/18 Talmage Enterprises, LTD 283.24 26213 5/8/18 BP 317.27 26214 5/8/18 C.F.Van Duzer Gas Service Inc. 76.62 26215 5/8/18 Full Cycle Equipment Repair 212.50 26216 5/8/18 Home Depot Credit Services 31.48 26217 5/8/18 Jamesport Hardware 65.39 26218 5/8/18 Laurel Stone Supply Plus Inc. 28.95 26219 5/8/18 Mattituck Environmental Services 160.00 26220 5/8/18 Orlowski Hardware Company, Inc. 301.83 26221 5/8/18 Southold Town Dept Solid Waste 34.80 26222 5/8/18 Verizon Wireless 134.40 Total 8,982.44 Mattituck Park District Budget Ledger May 10,2018 Month to date Account ID Description Current Expenses& Year to Date Remaining Budget Income Budget A.1001 Real Property Taxes $ 283,000 00 $ 12,428 00 $ 278,208 38 4,79162 A.1090 Interest-Real Prop Tax Soo 500 A.2401 Interest&Earrnngs 1,30000 5353 20888 1,091 12 A.2440 Concession Rental 20000 20000 A.2590 'Beach-Fee-Non-Resident 9,000.00 9,00000 A.2591 Beach Fee Resident 10,000 00 10,000 00 A 2650 Sale of Excess Matenals 300.00 2,368.00 2,368.00 (2,068 00) A 2705 Gifts&Donations 65000 650.00 A.2771 Other Revenues 37,000 00 37,000.00 a 2771 I 1 Lode 000 37500 5,60000 (5,600 00) A.2771.2 Community Room 000 1,45000 4,875.00 4,875 00) A 2771.3 Picnic Area 000 27500 475.00 (475 00) A 27714 Fields 0.00 84000 1,27000 (1,270 00) A 599 Appropnated Fund Balance 450,000 00 450,000 00 Total Revenues 791,455 17,790 293,005 498,449 74 A 5650.12 Parking Attend.,Hourly 5,000 12000 311.25 4,68875 A 7110.12 Parkes,Part-Tune Hourly 23,000 2,651.00 7,79500 15,205 00 A 7111 12 Parks,Full-tune Hourly 57,000 4,075.00 18,125 00 38,875 00 A 7112.12 Parks,Office 46,000 6,970.88 16,952 26 29,047.74 A.7110.452 Secretary 7,450 90962 2,90779 4,542.21 A.7110.453 Treasurer 9,450 1,09038 3,70729 5,742.71 A 7180.11 Beach Manager 5,500 5,50000 A 7180 12 Beaches,Attendants Hourly 12,700 12,700 00 A.7180.14 Lifeguards,Hourly 24,800 24,800 00 Total Personnel Expense 190,900 15,816.88 49,798 59 141,101 41 A 7110 242 Site Improvements 300,000 2,92475 24,241 34 275,758 66 A.7110 243 Equipment 55,000 55,000 00 Total Capital Outlay 355,000.00 2,924.75 24,241.34 330,758 66 A 7110.411 Supplies&Materials 35,000 1,931.63 9,78664 25,213.36 A 7110 412 Office Stationary 500 10000 10000 400.00 A 7110,421 Telephone 5,500 14347 1,62186 3,878 14 A 7110 422 Electric 19,000 1,43556 5,265.07 13,734.93 A.7110.423 Water 500 0.00 5526 44474 A 7110 424 Natural Gas 3,500 407.53 2,86151 63849 A.7110425 Orl 1,500 000 2,82411 (1,324.11) A 7110 431 Insurance 30,000 000 (102.96) 30,102 96 A 7110 442 Site Maint/Factlity Rprs 26,000 307.00 3,235 12 22,764.88 A 7110 443 Equipment Re us 9,000 50750 2,92941 6,07059 A.7110 451 Legal-Council 12,000 95000 4,75000 7,25000 A 7110.461 Postage 550 100.00 200.00 350.00 A 7110.454 Election fellers 300 300.00 A 7110.455 Auditing Services 10,000 10,000.00 Permits• 500 000 5000 450.00 A.7109 Payroll Fees 2,000 22026 1,052 12 94788 A 7110 Bank Fees 1,500 0.00 392.05 1,10795 Total Contractual Expense 157,350 6,103 33,576 02 122,330 A 9030.8 FICA,Employee Benefits 20,000 1,210.00 3,809.58 16,190.42 A.9060 8 Medical Insurance 4,000 80 16 703.30 3,29670 Total Employee Benefits 24,000 1;290 4,513 "19,487 Total Expenditures $ 727,2501$ 26,1351$ 112,129 $ 613,677 PO No PO Date Vendor Nanie PO AMOUNT JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC BALANCE 18101 1/112018 Northeastern Equipment 800.00 27.98 49.75 722.27 18102 1/1/2018 Advance Auto Parts 400.00 32.53 115.95 - - 162 18103 1/1/2018 BP 3,500.00 206.36 19236 2U 88 31727 2,615.13 18104 111/2018 Optimum 2,50000 23509 235.09 23495 1 - 1,784.87 18105 1/1/2018 Cellahead 2,500.00 147.00 147.00 14700 147.00 11,912.00 181 1!12018 C F. an Duzer 1,700.00 44873 - 1q2 31 7P.62 1,07234 18107 1/12018 East End Sporting Goods 1,500.00 - 11600.00 18109 1/12018 Glatfelter Brokerage Svices 1,000.00 - - _ 1000 18110 1/12018 Ha Goldman Water Testing 1,000.00 195.00 60.00 60.00 195.00 49000 .00 18111 1/12018 Mattituck Plumbing Supply 800.00 - 800 00 18112 1/12018 Home Depot Credit$vices 1,600.00 60.79 854 07 31.48 18113 1/12018 The Ink 1,000 00 100.00 950 - 390.66 18114 1/12018 James rt Hardware 15000 2459 6539 60.02 18115 1/12018 laurel Stone Supply plus 800.00 2P.95 771.05 18116 1/12018 Lon Islan Cauliflower Assm 500.00 - 39515 337.49 (23284) 18117 1/12018 Lou's Sedve Station 1,30000 - 342,99 887 O7 18116 1/12018 Matlltuck Senitation 5,200.00 80.00 60.00 200 00 18 00 4880 00 18119 1!12018 National Grid1,90000 505.69 467.25 431.56 330.91 184.69 18120 1/12018 Ortowskl Hardware 4,000.00 174.74 16896 210.57 301.83 3,143 90 18121 1/12018 Pa chaxLLC 1,500.00 46736 _ 18122 1/12018 Madam Su 850.00 336,48 31094 1 .06 21 .04 1,13284 18123 1/12018 Postmaster 650.00 5000 6000 100.00 (183.62) 4550.00 18124 1/12018 PSEGLI 22,000.00 623.34 - 868.05 1,43656 19,088.39 18125 1/12018 Suffolk Cty Water Au 600.00 600.00 18126 1/12018 Southold Twn Dept.Solid VVasta 250.00 9.00 4380 3480 162.40 18127 1/12018 Staples Credit Plan 1,50000 18207 9157 9624 1,130.12 18126 1/12018 Starr Tractor Co. 500 00 _ 600.00 18129 1/12018 Times/Review Newspapers 1,200.00 6051 69.13 1,170.36 18130 1/12018 Town of Southold 250.00 - 5000 - - 200.00 18131 1/12018 Verizon Wireless 1,200.00 13473 134.52 134.52 134.40 861.85 18132 1/12018 INYSIF 5,500.00 458.47 1,05996 - 3,881.67 18134 1/12018 FldellpCare NY 3,600.00 20858 - 391.24 3,000.18 18135 1/12018 Health lex 110.00 110.00 18136 1/12018 One Step GPS 292.95 27.90 2790 27.90 2790 181.35 18137 1/12018 L.K.Mclean(Aldrich) 17,000 00 19320 3,325.70 29680 13,184.30 18138 1/12018 1W.B.Mason 800.00 113.67 - 688.33 18139 1/12018 David Prokop 11,400 00 95000 95000 950.00 950.00 7,800.00 _ 18140 1/12018 L.K.Mclean(Vets B)2,Solar) 23,000.00 5,45171 3,32570 8,740.98 - 6,481 81 18141 1/12018 Kaelln's 3,500.00 - 1,340.00 2,160.00 18142 1/12018 Lund Valve Testing 90.00 - 90.00 18143 1/12018 O'Neill 6,02085 6,P20.85 18145 1/12018 Hampton Fence 900.00 900.00 18146 3/9/2018 Eckert Oil Svice,Inc 2,265.50 43450 889.61 941.39 18146 3/302018 Amagansett Pldg Supply 1,200.00 - 1,200.00 18149 4/162018 MatBtuck Plumbing Supply 500.00 600.00 18150 4/172018 Talmage(AGWAY) 500.00 283.24 216.76 139,329.30 11,087.70 11,475.67 18,162.62 5315.87 93910.78 Clerk's Report of Receipts Period Covering April 1 - April 30 , 2018 Deposit Other Revenue Picnic Comm - Total Beach Sale Surplus ncessio Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Equipment Rental January Report 2,050.00 $ 100.00 $ 1,850.00 $ - $ - $ 4,000.00 $ - $ - - February Report 1,075.00 100.00 825.00 - - 2,000.00 March Report 1,675.00 - 1,625.00 430.00 3,730.00 $ 2,368.00 Totals Previously Reported 4,800.00 $ 200.00 $ 4,300.00 $ 430.00 $ - $ 9,730.00 2,368.00 March Report 4/10/18 Peconic Amateur Radio Club Usage Fee 6/22,23&24 175.00 Michael&Matilda Neamonitakis Usage Fee 7/7/18 250.00 4/17/18 Mary Joy&Tomasz Tryniszewski Usage Fee 5/13118 425.00 Mattituck Laurel Library Usage Fee 8/12/18 100.00 Heather Petrowski Usage Fee 5/12/18 425.00 4/19/18 Dawn Schlegel Usage Fee 5/4,5&6 375.00 Kristina Gabrielsen Usage Fee 5/19/18 425.00 4/26/18 North Fork Italian American Club Usage Fee 7/8/18 175.00 Santos Palencia for Laura Carillo Usage Fee 5120/18 425.00 Mattituck Cutchogue Little League Usage Fee Spring 2018 380.00 N.F.United Soccer Club Usage Fee Spring 2018 460.00 Dave&Pat DeRidder Usage Fee 4/14/18 25.00 APRIL RECEIPTS: 550.00 $ 275.00 $ 1,975.00 $ 840.00 $ - $ 3,640.00 2,368.00 - YEAR TO DATE 5,350.00 475.00 6,275.00 $1,270.00 $ - $13,370.00 2,368.00 - PAGE 1 5/10/2018