HomeMy WebLinkAboutNYS DOT Road Maintenance RESOLUTION 2018-231
ADOPTED DOC ID: 13902
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2018-231 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
FEBRUARY 27,2018:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute a Shared Service Agreement between the Town of
Southold and the New York State Department of Transportation for Maintenance of State and
Municipal Roads, subject to the approval of the Town Attorney.
Elizabeth A.Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert Ghosio, Councilman
SECONDER:Louisa P. Evans,Justice
AYES: Dinizio Jr,Ruland, Doherty, Ghosio, Evans,Russell
'sof FfJL I G
RECEIVED
SEP 1 1 2018
Southold Town Clerk
Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Ms. Elizabeth A. Neville, Town Clerk
From: Mary Silleck
Secretary to the Town Attorney
Date: September 10, 2018
Subject: Agreement with NYS Department of Transportation
Shared Service Agreement
With re�pect to the above-referenced matter, I am enclosing the original
Agreement.
If you h ve any questions regarding the enclosed, please do not hesitate to call
me. Thank yo 1.
cc: Accou I ting
Highw y Department
INEW' YORK De artment of ANDREW M. CUOMO
E OFp Governor
RTUNITY_ Transportation
PAULA.KARAS
Acting Commissioner
JOSEPH T.BROWN,P.E.
Regional Director
August 9, 2018
Re: Shared Service Agreement
Town of Southold
Ms. Mary Silleck
Secretary to the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Dear Ms. Silleck:
Thank you for responding to the NYS Department of Transportation's letter inviting
the Town of Southold to enter into a Shared Service Agreement with the Department of
Transportation. New York State has countersigned the Shared Service Agreement on
August 7, 2018. This agreement shall be in effect for a period of four (4) years.
Should you have any questions or if a need for assistance arises, please contact our
Regional Director of Operations, Richard Causins, at (631) 952-6702 or 250 Veterans
Memorial Highway, Hauppauge, NY 11788.
Sincerely,
Margaret Conklin
Regional Transportation Maintenance Director
Enclosure: Shared Service Agreement
50 Wolf Road,Albany,NY 12232 I www.dot.ny.gov
4
SHARED SERVICES AGREEMENT
Between
NYSDOT and ,,, (n
o� S- ou4kotk
THIS AGREEMENT, dated r Vfk, t� ,201 is between the People of the State of New
York,hereinafter referred to as "State" or"NYSDOT" and the 2ZIWn of— scC -. A ,o 14
hereinafter referred to as "Municipality." Pursuant to Section 99-r of the General Municipal Law,the
State and the Municipality wish to share services, exchange or lend materials or equipment which
shall promote and assist the maintenance of Statc and Municipal roads and highways and provide a cost
savings by maximizing the effective utilization of both parties'resources. The State and the
Municipality agree to share services as follows:
1. Description and Cost of Services, Materials or Equipment to be shared: Provide details of the
services, materials or equipment to be shared in the attached standard Schedule A. The total
amount of the agreement shall not exceed ten thousand dollars ($10,000.00). If applicable,
indicate that the return exchange will be determined at a later date.
2. The Provider's employees shall remain under full supervision and control of the Provider. The parties
shall remain fully responsible for their own employees for all matters,including but not limited to,
salary,insurance,benefits and Workers Compensation.
3. If the borrowed machinery or equipment is damaged or otherwise needs repair arising out of or in
connection with the Recipient's use,the Recipient shall be responsible for such repairs.
4. The Municipality agrees to indemnify the State for any and all claims arising out of the
Municipality's acts or omissions under this Agreement.
5. The term of this Agreement shall be for four (4) year. The parties will endeavor to provide
no less than thirty (30) days' notice of its intent to extend the Agreement. Either party may
revoke this Agreement by providing sixty (60) days written notice of such revocation.
Upon revocation,any outstanding obligations of the parties must be satisfied within thirty(30)
days of the date of such revocation.
NYSDOT--Region_ MUNICIPALITY
By:,����/ Date: d �t /� By: Date:
Resident Engineer—4646rEjaml County 5Lo S 1 2uss-e(( '
75U V,e-ZJ LSbr2
NYSDOT—Region_
By: , Date: /l
Regional Di ector of Operations
Pagel of 2
SCHEDULE A
NYSDOT
Description of services, materials,or equipment(Check All that apply)to be shared:
Estimated Cost/Value of Service Equipment Materials(Check All that apply):
Total NYSDOT Cost/Value:
MUNICIPALITY
Description of services, materials,or equipment(Check All that apply)to be shared:
Estimated Cost/Value of Service Equipment Materials(Check All that apply):
Total MUNICIPALITY Cost/Value:
Short 2-28-11
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