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HomeMy WebLinkAboutLove Lane Traffic Study r COUNTY OF SUFFOLK Wag RECEIVED ,MI 0 DEC 06 2019 OFFICE OF THE COUNTY EXECUTIVE TOWN ATTORNEY'S OFFICE Steven Bellone SUFFOLK COUNTY EXECUTIVE Natalie Wright Department of Acting Commissioner Economic Development and Planning November 27, 2019 Scott A. Russell Supervisor Town of Southold Town Hall, 53095 Main Road Southold, NY 119713 Re: Contract Extension for the Love Lane Traffic Study (No.19-ED®073) Dear Supervisor Russell: The Suffolk County Department of Economic Development and Planning, in accordance with Article II Section 207 Part B, and the Town of Southold's request, dated October 10, 2019, hereby grants the requested extension of its Contract with the Town of Southold for the Love Lane Traffic Study. The Contract term shall be through October 30, 2020 in accordance with Articles I and II and Exhibits 1 and 2 of the original contract (Law No. 19-ED-073) executed on October 30, 2017. There will be no increased cost to the County for this extension; the compensation for the provision of Services remains the same as set forth in Article II of the Contract. Payment for the services will be made upon submittal of a completed voucher and original bill(s) for expenses incurred under the Contract. Please submit an updated certificate of insurance consistent with the terms of the agreement. All of the remaining terms and conditions set forth in the Contract remain in effect. pk nc.rel , Natalie rig Acting Commis er CC: William Duffy, Town Attorney, Town of Southold Patricia Latino, Contract Management Analyst, Suffolk County Dept. of Economic Development& Planning NW:mm H.LEE DENNISON BLDG 'a 100 VETERANS MEMORIAL HWY,11TH FI w P.O.BOX 6100 qHAUPPAUGE,NY 11788-0099 a(631)853-4800 SUFFOLK COUNTY DEPARTMENT OF LA113 1 CE SING & CONSUMER AFF AIRS L OCALLA W CO PLIANCS' IIN171 NOTICE; OF INCOMPLETE SUBMISSION Living Wage Law, Suffolk County Code Chapter 575 001) To Be Com ,lcicd ll Local Law C��xn .......... _. .._ . .__ T _ I c Uuit March 11,2020 APPLICANT NAME: Town of Southold CONTRACT#: 19-ED-073 (Downtown Revitalization) CONTACT: Denis Noncarrow TELEPHONE#: 631-765-5806 ADDRESS: 53095 Route 25 Southold,NY 11791 AWARDING AGENCY: S.C. Dept. of Economic Development and Planning CONTACT: Patricia Latino AMOUNT: $25,000.00 BASIS FOR DENIAL Need to complete grid in Section I on the LW 1/38 form,including all employees working on this contract, their hourly-wage rates and-the number of compensated days off they each receive per year. Need complete term of contract dates. Need contractor/vendor telephone#on the LW 1/38 form. This contract is applicable to the Living Wage Law. Reason for non-applicability in Section II on the LW 1/38 form is not valid. This selection needs to be removed. 3/11/2020 (1(girature o( uth.orizing Official) (Date) LW-11 (Revised 2/13) RESOLUTION 2018-723 ADOPTED DOC ID: 14380 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2018-723 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 31,2018: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to enter into a professional services contract with AKRF for the completion of the Love Lane Traffic Study at a cost not to exceed$24,500, as outlined in the expanded approach of their proposal dated July 25, 2018, all in accordance with the Town Attorney. e Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell I ORO NAL t RECEIVED AUG 1 4 2018 Office of the Town Attorney Southold Town Clerk Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Ms. Elizabeth A. Neville, Town Clerk From: Mary Silleck Secretary to the Town Attorney Date: August 9, 2018 Subject: Agreement with AKRF Love Lane Traffic Engineering/Traffic Calming Design Project With respect to the above-referenced matter, I am enclosing the original Agreement together with the Resolution. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. cc: Accounting AKRF Environmental,Planning,and Engineering Consultants 1695 Church Street Unit 3 Holbrook, NY 11741 tel.631 285-6980 fax.631285-6919 www.akrf.com August 9,2018 Michael Collins,P.E. Town Engineer Town of Southold 53095 Main Road Southold,NY 11971 Re: Love Lane Traffic Engineering/Traffic Calming Design Project Dear Mr. Collins: AKRF, Inc. ("AKRF" or "Consultant") is pleased to submit this proposal to the Town of Southold ("Client") to perform the traffic engineering services as outlined in the RFP dated July 13, 2018 for Engineering Consulting Services for the Love Lane area in the Hamlet of Mattituck in the Town of Southold.The specific services that AKRF shall provide are set forth in this letter in the"Scope of Work" and attached RFP in Appendix B. Compensation for AKRF's services is in accordance with the "Fee Schedule." All such services shall be provided in accordance with the Terms and Conditions, Appendix A. SCOPE OF WORK Our scope of work will include the six tasks presented in the RFP under the "Scope of Work" heading, and will present three alternatives in AutoCAD for review and comment. The data and recommendations will be summarized in a formatted report with graphics,tables and text.AKRF will prepare for and attend the kick-off meeting (RFP Task 2), coordinated review meeting with the Town, NYSDOT and SCDPW staff(RFP Task 5),and public meeting to present the final recommendations(RFP Task 6). In addition to the tasks set forth in the RFP,we will also collect traffic count data and perform additional studies to recommend alternative traffic circulation concepts to improve pedestrian and vehicular mobility and safety. Recommendations may involve turn prohibitions or converting street directions to reduce cut- through traffic or improve traffic circulation. The expanded approach will require a traffic capacity study and new traffic counts at the intersections of Love Lane at Route 25, Love Lane at CR 48, Route 25 at Wickham Avenue,Route 25 at New Suffolk Avenue, and Old Sound Avenue at Westphalia Avenue. SCHEDULE We will collect traffic counts during the month of August to capture peak seasonal conditions. We estimate that this project will be ready for the public meeting(RFP Task 6)in approximately eight weeks from the date of the initial kick-off meeting. This schedule assumes Town of Southold, NYSDOT and New York City•Hudson Valley Region.Long Island•Baltimore/Washington Area•New Jersey•Philadelphia Michael Collins,P.E. 2 August 9,2018 SCDPW staff are available to review the materials and provide comments within two weeks of receiving them. FEE SCHEDULE The estimated fee for the scope of work presented in the RFP and above"Scope of Work"is $24,500.00, which includes $4,000 in direct expenses to perform traffic counts and $20,500 for AKRF labor and expenses. The fees will be invoiced on a lump sum percent complete basis. If this is acceptable, please sign below. Please call me at (646) 388-9740 or Matt Carmody at (646) 388-9799 if you have any questions or comments. We appreciate the opportunity to submit this proposal and look forward to working with your Town on this exciting project. Sincerely, AKRF,Inc. 1A. Michael Beattie,P.E.,PTOE Matthew T. Carmody,P.E. Vice President Senior Technical Director ACKNOWLEDGED ACCE Signature: ® Title: okr I b 1L_ For: l � C�� 50y �`C� Date: 66 /C9 t APPENDIX A STANDARD TERMS AND CONDITIONS 1. Services. a. Subject to the terms and conditions hereof, the Client hereby engages the Consultant to perform the Services, furnishing the agreed-upon reports, drawings and/or other work product described in the attached Scope of Work and the Consultant hereby agrees to provide the same pursuant to the time frames set forth in the Scope of Work. The rendering of Services hereunder is premised on the Consultant receiving full and timely access to the Site and Client's personnel as well as receipt of all information from the Client and its agents relating to the Project as reasonably requested by the Consultant from time to time. b. The Services are limited to those tasks specified in the Scope of Work.If the Client directs the Consultant to perform, or instructs the Consultant to undertake, work or provide Deliverables that are beyond those specified in the annexed Scope of Work and/or Services described in the Scope of Work (collectively, "Additional Work"),the Consultant may in its discretion agree to undertake to perform the same,but the Client shall pay compensation for such Additional Work separate from and in addition to the compensation provided for Services herein. In the absence of written agreement to the contrary, all Additional Work provided by the Consultant from time to time relating to the Project shall be provided for compensation on a time and material basis at the Consultant's then current standard hourly rates in effect from time to time,but otherwise upon and subject to the terms and conditions of this Agreement. C. Each Party shall determine the continued adequacy of this Agreement in light of occurrences or discoveries that were not originally contemplated by or known to the Parties. Should the either Party call for contract renegotiation,that Party shall identify the changed conditions necessitating renegotiation,and the Consultant and the Client shall promptly and in good faith enter into renegotiation of this Agreement. If terms cannot be agreed to, then either party has the absolute right to terminate this Agreement by delivery of ten(10)days prior written notice. 2. Compensation,Invoicing and Payment. a. The Client shall reimburse the Consultant for the expenses incurred of the type, and in the manner, described in the Scope of Work. Invoices shall be submitted by the Consultant monthly, are due upon presentation and shall be paid in full within 30 calendar days after the applicable invoice date. 3. Performance Standards. a. Consultant represents that Consultant has the requisite skills and experience to perform the services hereunder. The Consultant shall use reasonable commercial efforts to render the Services, any Additional Work and all other obligations under this Agreement in accordance with(i)the standard of care and skill ordinarily used by reputable members of the same profession practicing under similar circumstances at the same time and in the same locale and(ii) all applicable codes,regulations,ordinances, and laws in effect as of the date of the execution of this Agreement (collectively, "Laws'). Neither the Consultant's entering into this Agreement nor any performance hereunder by the Consultant, or any affiliate or subcontractor thereof, or any of their respective officers, directors, owners or employees or agents shall create any fiduciary obligation owed to the Client or any other person or entity. Client or any other person or entity and any such obligation is hereby fully and expressly disclaimed. b. EXCEPT AS EXPRESSLY SET FORTH HEREIN, THE CONSULTANT IS MAKING NO EXPRESS OR IMPLIED WARRANTIES, INCLUDING THOSE OF MERCHANTABILITY, ACCURACY OR FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SERVICES, ADDITIONAL WORK OR ANY DELIVERABLES. A-1 C. The Consultant shall not be responsible for the acts or omissions of any subcontractor, supplier or other personnel based on interpretations or clarifications of the Project or the Services or Additional Work to be rendered hereunder by the Client without confirmation thereof by the Consultant. d. In the event of an emergency affecting the health or safety of persons or property,the Consultant may act, in its reasonable discretion, to prevent threatened damage, injury or loss to person or property notwithstanding that it may be outside the scope of the Services or Additional Work or not approved in advance by the Client. 4. Indemnification. a. The Consultant agrees, to the fullest extent permitted by law, to indemnify and hold the Client, its subsidiaries and affiliates and their respective officers, directors, employees, owners,subcontractors and agents (collectively, the "Client Parties") harmless from any damage, liability, or cost (including reasonable attorneys'fees and costs of defense)to the extent caused by the Consultant's negligence. b. The Client agrees, to the fullest extent permitted by law, to indemnify and hold the Consultant, its subsidiaries and affiliates and their respective officers, directors, employees, owners, subcontractors and agents (collectively, the "Consultant Parties") harmless from any damage, liability, or cost (including reasonable attorneys' fees and costs of defense) to the extent: caused by the Client's negligence, or arising from or attributable to the failure of the Client to timely and/or properly implement or adhere to recommendations, designs, specifications, work plans or other items specifying or outlining the construction and/or implementation of future work beyond the Scope of Work, Services or Additional Work provided by Consultant in Deliverables. c. As a condition precedent to claiming any indemnification hereunder,the applicable indemnified party(i) shall promptly provide the applicable indemnifying party with written notice of any claim sufficiently promptly and in sufficient detail to avoid prejudicing the defense of such claim; (ii) shall not settle or compromise any such claim without the indemnifying party's written consent, which shall not be unreasonably withheld or delayed; and (iii) shall promptly provide reasonable cooperation relating to defending such claim. The indemnified party may, at its own expense, assist in the defense if it so chooses,but shall not be permitted to control such defense or any negotiations relating to the settlement of any such claim so long as the party responsible for indemnification hereunder is actively defending such claim. Notwithstanding clause (ii) above, if the party responsible for indemnification hereunder refuses or fails to timely defend the claim or abandons such defense,the indemnified party(parties)may settle such claim without the,prior consent of the indemnifying party and the indemnifying party shall remain fully liable to indemnify the indemnified party (parties) to the extent that the indemnified party (parties)are otherwise entitled to indemnification for such claim under this Section 4. d. No party shall be liable for any claim or cause of action seeking indemnification of any kind under this Section 4, regardless of the type or nature of the damage, liability, claim or cause of action for which indemnification is sought(the"Underlying Claim"),if such indemnification action or claim is brought or asserted more than three years after the Underlying Claim accrued. e. NOTWITHSTANDING ANYTHING TO THE CONTRARY SET FORTH IN THIS AGREEMENT OR IN ANY DOCUMENT SIGNED BETWEEN THE PARTIES REGARDING THE SUBJECT MATTER OF THIS AGREEMENT, EITHER PRIOR OR SUBSEQUENT TO THIS AGREEMENT, OR PROVIDED UNDER APPLICABLE LAW, NEITHER PARTY, OR ANY OFFICER, DIRECTOR, OWNER, EMPLOYEE, SHAREHOLDER OR AGENT THEREOF, SHALL BE LIABLE TO THE OTHER, EITHER IN CONTRACT OR IN TORT, FOR ANY LOSS OR INACCURACY OF DATA OR MATERIAL OR FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION ANY DELAY DAMAGES, LOSS OF FUTURE REVENUE, INCOME OR PROFITS, OR ANY DIMINUTION OF VALUE, FINANCING COSTS, OR COST OF LOST OPPORTUNITIES, RELATING TO THIS AGREEMENT, EVEN IF THE SAME HAS BEEN SPECIFICALLY ADVISED OF THE POSSIBILITIES OF SUCH A-2 DAMAGES, EXCEPT TO THE EXTENT THAT ANY SUCH DAMAGES ARE PAYABLE BY ONE OF THE PARTIES HERETO TO A THIRD PARTY AND THE CLAIM IS ONE FOR WHICH THE PARTY REQUIRED (WHETHER BY JUDGMENT, SETTLEMENT OR OTHERWISE) TO PAY SUCH DAMAGES IS ENTITLED TO INDEMNIFICATION UNDER THIS SECTION 4. 5. Limitation of Liability. In recognition of the relative risks and benefits of the Project to both the Client and the Consultant, the risks have been allocated such that the Client agrees, to the fullest extent permitted by law, to limit the liability of the Consultant Parties hereunder to the Client Parties and to all construction contractors, subcontractors on the Project and others under the Client's control for any and all claims, suits, demands, judgments, payments, losses, costs, damages of any nature whatsoever,or expenses from any cause or causes,regardless of the nature or type of action, so that the total aggregate liability of the Consultant Parties shall be limited to and in no event exceed$1,000,000. 6. Consultant's Insurance The Consultant shall not commence work under this Contract until it has obtained all insurance required under this paragraph and such insurance has been approved by the Town. All required minimum limits of insurance can be satisfied by a combination of underlying policies and excess/umbrella coverage. (a) Compensation Insurance: The Consultant shall take out and maintain during the life of this Contract Workers'Compensation Insurance for its employees to be assigned to the work hereunder. (b) Liability Insurance:The Consultant shall take out and maintain during the life of this Contract such general liability, property damage, and commercial auto liability insurance as shall protect it from claims for damages for personal injury, including accidental death, as well as from claims for property damage which may arise from operations under this Contract.The amounts of such insurance shall be as follows: 1. General liability insurance in an amount not less than$1,000,000 for injuries,including wrongful death to any one person and subject to the same limit for each person,in an amount not less than$2,000,000 on account of any one occurrence. 2. Property damage insurance in an amount not less than$300,000 for damage on account of all occurrences 3. Professional Liability(Errors&Omissions)Policy in an amount not less than$1,000,000.00 per each claim and$2,000,000.00 aggregate. 4. Umbrella Liability insurance coverage of$3,000,000 per occurrence and$3,000,000 in the aggregate. 7. Suspension of Services or Additional Work. If the Project is suspended for more than 30 calendar days in the aggregate (whether consecutive or non- consecutive), the Consultant shall be compensated for all Services and any Additional Work performed and charges incurred prior to receipt of notice to suspend and, if and when the Consultant resumes providing Services and/or Additional Work, a mutually agreed upon equitable adjustment in fees payable to the Consultant shall be made to accommodate the resulting demobilization and remobilization costs. In addition, there shall be a mutually agreed upon equitable adjustment in any applicable performance schedule relating to the Project based on the delay caused by the suspension. A-3 8. Term. Unless terminated earlier in accordance with Section 8 hereof,this Agreement shall have a term commencing on the date of this Agreement and ending, unless terminated earlier as provided herein, when the Services and any Additional Work relating to the Project are completed or as otherwise set forth in the Scope of Work. 9. Termination. a. Either party may terminate this Agreement by delivery of written notice to the other(i) if the other party commits a material breach of this Agreement and fails to remedy such breach within 30 days after receipt of written notice specifying the alleged breach in reasonable detail, (ii) if either party makes an assignment for the benefit of its creditors, or the filing by or against it of a voluntary or involuntary petition under any bankruptcy or insolvency law, under the reorganization or arrangement provisions of the United States Bankruptcy Code, or under the provisions of any law of like import,or the appointment of a trustee or receiver for such party or its property,or(iii)as provided by Section 1(c)hereof. b. If full payment is not received by the Consultant by the applicable due date,then the Consultant may, at its sole discretion and without liability to any Consultant Parties, terminate this Agreement or suspend any Services or Additional Work to be performed hereunder upon 10 days prior written notice. If the Project is suspended for any reason for more than 60 calendar days in the aggregate(whether consecutive or non-consecutive),the Consultant may,at its discretion and without liability,terminate this Agreement. C. The termination of this Agreement by either party hereto shall not affect,restrict,diminish or remove any rights, obligations or remedies possessed by either party arising under the terms of this Agreement up to and through the effective date of termination hereof. In addition,the following provisions shall survive termination of this Agreement: Sections 4, 5 and 10 through 20, inclusive. The remedies available to each party hereunder are cumulative and termination of this Agreement shall be in addition to and not in lieu of any equitable remedies available. d. Upon termination the Consultant shall be paid in full in accordance with the terms of this Agreement for all Services and Additional Work rendered and reimbursable expenses incurred through the date of termination,including reasonable termination costs. 10. Force Majeure. Except as provided in Section 6 or 7 hereof, neither party shall be liable for damages for any delay or failure to perform its obligations hereunder,if such delay or failure is due to reasons beyond the control of the concerned party or without its fault or negligence, including without limitation, strikes, riots, wars, terrorism, fires, epidemics, quarantine restrictions,unusually severe weather,earthquakes, explosions, acts of God or state or any public enemy or acts mandated by applicable laws,regulation or order,whether valid or invalid,of any governmental body. 11. Non-Solicitation. Each party agrees that during the term of this Agreement and for one year thereafter it will not solicit, or attempt to solicit,for hire or engagement, directly or indirectly any of the other party's employees or other personnel who have been involved in the provision of Services or Additional Work under this Agreement or otherwise involved in the transactions contemplated hereby. 12. Assignment. Neither party shall assign its rights, duties or obligations under this Agreement to any person or entity, in whole or in part, without the prior written consent of the other party hereto;provided, however,that either party may assign this Agreement in the event of a merger or consolidation or the sale of all or substantially all of its applicable line of business and Consultant may delegate any of its duties and obligations hereunder if it remains responsible for the performance thereof. 13. Independent Contractor. Notwithstanding any other provision of this Agreement, Consultant's status shall be that of an independent contractor and not that of a servant,agent,or employee of the Client.Neither party shall hold itself out as,nor claim to be, acting in the capacity of an officer, servant, agent, or employee of the other or that it is authorized to A-4 contractually bind the other in any way.The Consultant shall be free to choose the manner in which it performs the Services and Additional Work and furnishes the Deliverables and may delegate and use subcontractors, consultants and suppliers of its choice in satisfying any of its duties and obligations hereunder, provided that the Consultant shall be responsible for any breach of this Agreement by the same. 14. Governing Law;Consent to Jurisdiction. The rights and obligations of the parties hereunder shall be governed by the laws of the State of New York,without regard to principles of conflicts of laws. Each of the parties hereby(a)irrevocably agrees that any legal or equitable action or proceeding arising under or in connection with this Agreement shall be brought exclusively in the courts of the State of New York in the County of Suffolk, (b) accepts for itself and in respect of its property, generally and unconditionally, the jurisdiction of the aforesaid courts and appellate courts thereof,. The parties agree that this Agreement was negotiated and shall not be construed against the party which initially drafted the same. 15. Severability. If any term or provision of this Agreement shall to any extent be determined to be illegal, invalid or unenforceable under law,regulations or ordinances of any federal, state or local governments to which this agreement is subject, such term or provision shall be deemed severed from this Agreement and the remaining terms and provisions shall remain unaffected thereby. 16. Third Party Claims. Nothing in this Agreement shall create or shall give to third parties any claim or right of action against the Consultant,its officers,directors,owners,employees and agents. 17. Notices. All notices required or permitted by this Agreement shall be in writing and shall be delivered personally,by certified or registered mail, return receipt requested, or nationally recognized overnight courier service to the respective addresses set forth above. Either party may, by notice given in the same manner set forth above, designate a different address or addresses to which subsequent notices shall be sent. Notice shall be deemed given upon receipt. 18. Amendment;Waiver. a. This Agreement may only be modified or amended by a writing that is signed by both authorized parties. b. Any right of any party hereunder may only be waived by a writing that is signed by the authorized party granting the waiver. No course of dealing or trade usage or custom and no course of performance shall be deemed a waiver of any right. C. The failure by either party to insist upon strict performance of any of the provisions of this Agreement will in no way constitute a waiver of its rights as set forth in this Agreement, at law or in equity, or a waiver of any other provisions or subsequent default by the other party in the performance or compliance with any of the terms and conditions set forth in this Agreement. 19. Injunctive Relief. The parties agree that the violation or threatened violation by either party of any of the provisions of Section 10 of this Agreement shall cause immediate and irreparable harm to the other party. In the event of any breach or threatened breach of any of said provisions, each party consents to the entry of preliminary and permanent injunctions by a court of competent jurisdiction prohibiting such party from any violation or threatened violation of such provisions and compelling such party to comply with such provisions,without the requirement of posting any bond. This Section shall not affect nor limit, and any injunctive relief granted pursuant to this Section shall be in addition to, any other remedies available to the other party at law or in equity for any such violation or threatened violation by either party. 20. Entire Agreement. This Agreement, including any Scope of Work, and any written agreements relating to Additional Work represents the entire Agreement between the parties concerning the subject matter hereof. This Agreement supersedes any A-5 other written or oral proposal,representation, communication, letter of intent or other agreement by or on behalf of the parties hereto relating to the subject matter hereof. 21. Counterparts. This Agreement may be executed by facsimile and in one or more counterparts, each of which shall be deemed an original. A-6 APPENDIX B RFP A-7 SCOTT A. RUSSELi, JAMES A. RICHTER, R.A. SUPERVISOR =.L _£ ti. MICHAEL M. COLLINS, P.E. TOWN HALL - 53095 MAIN ROAD TOWN OF SOUTHOLD.NEW YORK 11971 fel (631)-765—1560 Fax (631)-765—9015 foil-'C1J F1.COM 1NS,iC1QWN SQ1_Tl10,Q NY US' =s �"�,>aw JAMIF 1UCHTER,es,TOWX SQU'i MOLD NY US OFFICE OF THE ENGINEER TOWN OF SOUTHOLD RFP - Engineering Consultant Services For Traffic Study/Traffic Calnning Design Project State Route 25&Love Dane Mattituck, New York July 13, 2018 Bid Date: July 26, 2018 NOTICE TO ENGINEERING CONSULTANTS: The Town of Southold (Town) is requesting proposals to complete a traffic study to evaluate the existing conditions and develop improvement strategies for the reconfiguration of the following intersections& roads in an effort to improve pedestrian safety while implementing traffic calming initiatives: e State Route 25 from the intersection with New Suffolk Avenue to the intersection with Wickham Avenue e Love Lane from the intersection with State Route 25 to the intersection with County Route 48 e Old Sound Avenue from the intersection with State Route 25 to the intersection with Westphalia Avenue This study must be coordinated with the New York State Department of Transportation (NYSDOT)for input and guidance to assure compliance with the New York State Manual of Uniform Traffic Control Devices. BACKGROUND: The Town is mid-way through the process of completing a traffic study at the request of the Mattituck-Laurel Civic Association to evaluate the existing conditions at the intersection of State Route 25 and Love Lane. This study will develop and propose traffic calming design alternatives and devices including, but not limited to, pavement line striping, textured pavement, rumble strips, variable message radar speed sign(s), painted/elevated crosswalks, illumination, treatments, mountable concrete curb(s)/median(s), curb/sidewalk bulb-outs, rectangular rapid flashing beacon(s), sign(s), traffic control lights, round-a- bout(s), landscaping and other traffic calming alternatives. Page 1 oft t e Proposed traffic calming should increase both the real and perceived safety of pedestrians and bicyclists and provide design elements that make streets safer by reducing opportunities for illegal speeding and aggressive driving. These measures should enhance the comfort and movement of pedestrians and improve the quality of life within the neighborhood. The Town has completed one meeting with SCDPW and NYSDOT officials to discuss the scope of the project. The Town has also completed one meeting with the public. Input from the public meeting and the Mattituck-Laurel Civic Association has shown that the community ? wants three different alternatives studied: } 1) A solution that includes a traffic circle located at the intersection of Love Lane and State Route 25 2) A solution that includes a full traffic light at the intersection of Love Lane and State Route 25 3) A solution that includes one or more alternative methods of traffic calming to address the study area All materials currently available to the Town will be made available prior to the bid date. The response to the RFP should address what additional or updated materials will need to be collected to complete the project. The Town will obtain and convey all records from the Town and other agencies in order to speed the completion of this project. Field collection of data (e.g. traffic counts, turning movements, etc.)will be collected by the consultant and should be addressed as a separate line item. SCOPE OF ENGINEERING CONSULTANT SERVICES: 1. Enter into an Agreement with the Town to provide engineering services for data collection and field work as needed for the preparation of concept designs. 2. Conduct an initial meeting with Town personnel to precisely define the project objectives and the data requirements. 3. Review existing NYSDOT and SCDPW records and all other appropriate project information. 4. Prepare a preliminary report including cost estimates for all recommended project concept designs and traffic calming alternatives. i 5. Conduct a meeting with Town, NYSDOT and SCDPW personnel to review the preliminary report and incorporate all comments into a final report that includes final cost estimates for the recommended project design and traffic calming elements. A 50% Concept Design shall be included in the final-report submitted to the Town and shall be provided to the Town in AutoCAD format. 3 Page 2 of L 6. Conduct a meeting with the Town and the public to review the final report and answer questions on the final recommendations contained in the report. AGENCY REVIEW: All proposed project concept designs or traffic calming alternatives that impact State Route 25 or any intersection with this road shall be coordinated with and reviewed by the NYSDOT. All proposed concept designs or traffic calming alternatives that impact County Road 48 or any intersection with this road shall be coordinated with and reviewed by the Suffolk County Department of Public Works. All proposed project concept designs or traffic calming alternatives incorporated into the traffic study shall be compliant with the Americans with Disabilities Act. RESPONSE TO RFP: Four(4) copies of a written proposal shall be submitted to the Town Clerk's Office, Southold Town Hall, 53095 Main Road, Southold, NY 11971, on or before July 26, 2018. The proposal shall include a breakdown of the tasks required to complete the project, the cost to complete each task, documentation of the Engineering Consultant's experience with completing similar projects and the resumes of key staff that will be assigned to the project. Questions regarding this RFP should be directed to James Richter, R.A. and/or Michael Collins, P.E., Office of the Engineer, Town of Southold by calling (631) 765-1560. i i 3 S i 3 3 4 f } ! I t t 3 Page 3 of