HomeMy WebLinkAbout07/2018 ZONINGBOA, OF APPEALS �ar l � Town hall Annex, 54375 Route 25
P.O.Box 1179
Southold,New York 11971-0959
Fax(631) 765 9064
Telephone(631) 765 1309
TO: Elizabeth Neville, Town Clerk (for Distribution to Supervisor Russell and
Town Board Members)
Leslie Kanes Weisman, ZBA Chairperson/Department Head.
COMBINED NT T.Y DEPARTMENT HEAD AND NEW
APPLICATIONS/FEES, REPORT for: July 201
DATE: August 1,2018
I, Requires Immediate Attention: Nothing at this time
IL. Board and Office Policies, Practices, and Activities:
Special Event Application form and Instructions
On July 3, 2018, the 'Town Board voted to approve proposed changes to Chapter 205
Public Entertainment and Special Events that transfer jurisdiction for events in which
the anticipated number attending is less than 1,000 people, from the Office of the
ZBA and the ZBA Chairperson to the Office of the Town Clerk and the Town.Board.
Suse uently, I revised the ZITA, application form and instructions and our checklist of
required submission items to reflect those changes, and created an outline of
procedures to be followed. On July 23, 2018, 1 met with staff from the Town Clerks
Office, the Town Attorney, staff from the ZBA Office, and the Government Liaison,
to discuss the transition process. Government Liaison Noncarrow and I have set up
the first Special Events Committee Meeting for August 3, 2018
III. Fi a cial/ dget ersonnelIssues:
Budget Hearing for 201_9
1 am currently working on the 2019ZBA budget and am scheduled to meet with the
Comptroller and Supervisor on August 24, 201
IV. Activities of the Board/Accomplishments:
Regular Meeting: Date: 7/5/201$ Call to Order: :41 a.m. Adjourned: 2:32 p.m..
Public Hearings: Total: 1.0
Number of new applications heard: 10
Number of carryovers .from previous hearings: 0
Number closed reserving decision to later date: fr
Number closed subject to receipt of additional information: 1
Number adjourned to another date: 3
Number adjourned w/o a date: 0
Number of Resolutions passed: 23
Number of decisions made: 0
Next Regular Meeting: 8/2/2018
Special MeejjM Date: 7/19/2018 Call to Order., 5:08 p.m. Adjourned: 7:24 p.m.
Number of assigned draft findings discussed: 9
Number of decisions made: 9
Number closed: I
Number closed reserving decision to later date: 0
Number of adjourn to another date (tabled)- 0
Number of Resolutions passed: 17
Meetings,,.attended/initiated by ZBA Chairperson/Department Head
* 07/03/18 -To Board public hearing on proposed changes to Chpt. 205
Public Entertainment and Special Events code
* 07/10/18 -Full ZBA Staff meeting re: office procedures/responsibilities
* 07/10/18-TA Duffy re: special event code changes, litigation,various
applications before the Board
9 07/10/18-Denis Nonearrow re: special events code change/re- organization
0 07/10/18 -To Clerk Neville and staff re: special event code changes
e 07/16/18 -TA Duffy, Chief Building Inspector Verity and Board Secretary
Fuentes re: pending application before the Board and de minimus,
change request to prior ZBA variance relief
0 07/16/18 -TA Duffy re: litigation/code interpretation
o 07/18/1.8 -TA Duffy re: litigation/code interpretation
0 07/23/18 -Town Clerk and staff, ZBA staff, TA Duffy, Denis Nonearrow re:
implementation of changes to Special Events code
0 07/23/18 -TA Duffy, litigation, lot recognition
a 07/25/18,-Chief Building Inspector Verity re: specific ZBA application
0 07/26/18 -Attended required Workplace Violence Training Seminar
a 07/26/18-.Denis Noncarrow re: special events implementation of new code
o 07/26/18 - Town Clerk Neville re special event applications/forms/intake
a 07/30/18-TA Duffy re: litigation, pending stipulation of settlement
a 07/31/18 -Town Board and TA Duffy in Executive Session re: litigation
Staff Activities
Number of people assisted at the counter: 77 Hours spent gs assisting: 11 hrs. 30 min.
(Assistance includes filling out new applications, mailings and postings, providing
copies of decisions, FOIL requests and other materials, and general inquiries)
Number of F.O.I.L. requests processed by staff: 6
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V. MONTHLY REPORT ON NEW APPLICATIONS AND FEES COLLECTED
New Applications: 14 Fees Collected: $11,750
Special Event Permits: 3 Fees Collected: $550
Total Fees Collected ire July 2018: $12,300
R s ctf lly Submitt
A14
eslie Kan s Weism"
Chairperson/Department Head
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