HomeMy WebLinkAbout05/2018 � uTOWN OF SOUTHOLD
RECREATION DEPARTMENT
Monthly Report: May 2018
2018 SUMMER RECREATION PROGRAMS AND ACTIVITIES:
The brochure was an insert in the May 10 Suffolk Times. They were distributed to local libraries,
grocery stores and delis. Registration began on this same day. A list of upcoming programs can be
viewed on the Town's website and are being promoted on the display monitor in the Recreation
Center.
Unfortunately several issues arose with the online registration portal on registration day. This
resulted in registrants experiencing difficulties when signing up for classes. This was immediately
brought to the attention of the IT Department. While the errors were corrected by the company a
week later, it resulted in an increase in the workload for staff and agitated residents.
LIFEGUARD CERTIFICATION PROGRAMS: 19 youth completed the classroom portion of this
blended learning course. They are now completing the online-portion independently. On June 18th,
the youth will come back together at the Southold Town Beach for their final test.
2018 SUMMER SEASONAL STAFF: Interviews for summer staff were held on May 15 & 16th.
Recommended hires will be presented at the June 5th board meeting. The prospective applicant for
the NEW Assistant Beach Manager position has also been prequalified by civil service. Since the
beach attendants' schedules were extended to five days/week, additional staff has been secured.
STAFF MEETING: A mandatory meeting will be held for all new and returning Summer
Seasonal Staff on June 12th and June 19th. All staff must attend one of the two evening
sessions. Bloodborne pathogen and Lyme disease training program will be covered in this
meeting courtesy of Wright Insurance.
LIFEGUARD RECERTIFICATION: Margaret Tuttle will be offering a recertification course for
our returning lifeguards on June 19th at the Town Beach in Southold. Returning employees
can receive both the CPR recertification as well as the full lifeguard recertification on this day.
ACCOUNTING PAPERWORK: All forms for the accounting department have been updated
and compiled for both re-hires and new hires. This packet includes W-4; I-9; IT-2104;
retirement system forms; employee information; personal health history; and the
acknowledgment of receipt of employee handbook; release forms for the new and
checks; etc.
2018 BATHING BEACH OPERATING PERMIT RENEWAL APPLICATIONS: The Suffolk County
Department of Health Services' Bathing Beach Operating Permits have been received. They will be
posted at the beaches prior to opening day on June 23rd.
RECREATION DEPARTMENT DEPOSITS & EXPENDITURES: Following are copies of our monthly
bank statement. Please note that any withdrawals on the bank statement are program refunds for
those participants who paid with a credit card.
Sincerely,
Janet Douglass
Recreation Supervisor