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HomeMy WebLinkAbout04/12/2018 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, April 12, 2018 @ 6:30 p.m. Presiding Commissioners Doris McGreevy, Chairperson Gerard Goehringer, Commissioner Nicholas Deegan, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order Pledge Approval of 3/8/18 Meeting and 3/29/18 Special Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow Maintenance Update Tim Pumillo Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments re_gardin_g non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 7:00 p.m.: Greg Garrett re: Softball Request for Bay Avenue Field Open Sealed Bids for Roof-Mounted Solar Installations Project Open Proposals for Parking Lot Specs at Yacht Club 1. Veterans Park (a) Exact Location of New Bathroom Facility (Site Review) (b) Surveillance— Revised Proposal from ADT (c) Amend Picnic Area Policy to Impose Time Limits 2. Aldrich Lane (a) Turf Management Update 3. The Lodge (a) Beach Cleanups at Breakwater and Bailie Beaches 4. Beach Permits (a) Increase Fees for Residents and Motel & Marina Passes 5. Part-Time Park Attendant to Close Gates 6. Policy—Waive Fees 7. Auditors— Review Draft RFP RESOLUTIONS Resolution 2018-42 amending the Picnic Area Policy to impose time limits Resolution 2018-43 authorizing and approving an increase in two-year resident beach permits and motel and marina permits effective immediately Resolution 2018-44 authorizing the hiring of Lenny Lewellyn as a Part-Time Park Attendant effective May 1, 2018 through December 31, 2018 at an hourly rate of $20.00 Resolution 2018-45 authorizing and approving payment to for cleanup of Breakwater and Bailie Beaches plus Landfill fees Resolution 2018-46 setting the Special Event Permit fees for the Mattituck Yacht Club in connection with the regatta they are hosting this summer at$ per day Resolution 2018-47 approving maintenance staff's summer work hours Resolution 2018-48 approving the Bill Register and payment of the current bills Resolution 2018-49 setting the meeting dates for May 2018 EXECUTIVE SESSION Matters Involving Employment of Particular Person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES APRIL 12, 2018 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Gerard Goehringer, Commissioner David Prokop, Legal Counsel Angela Noncarrow, Treasurer Lydia Tortora, Clerk Tim Pumillo, Maintenance Lynne Krauza, Secretary CALL TO ORDER D. McGreevy called the meeting to order at 6:30 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve the Minutes from the March 8, 2018 Meeting and March 29, 2018 Special Meeting submitted via email. Open Sealed Bids for Roof-Mounted Solar Installations Prosect L. Tortora opened the two sealed bids that were received for this Project. She handed out a bid sheet. The bid results are as follows: 1. Sunation Solar Systems—Bank check included with bid; total bid price for both locations $217,345.00 2. Eldor Contracting Corp. — Bid Bond included with bid; total bid price for both locations $197,354.52 L. Tortora gave both bids to D. Prokop for review. N. Deegan suggested we hold off on making a decision to allow the Commissioners time to review both bids. Mike Bailis (audience comment) said our RFP did not specify size and was not detailed except for inverters. He said when reviewing the bids, we need to be mindful of the watts. He said we need to compare both bids apples to apples. He said his bid filled the roof at Vets with panels on both sides using a premium power module. He said we need to select the bid that will allow us to produce the most amount of electricity. Anthony Bratz (audience comment) said he was in attendance tonight representing L.K. McLean Associates, P.C. and that Chris Dwyer is his Supervisor. He said he will verify which bid offers us the most power for the money. Mike Bailis (audience comment) said we should look at how many modules and watts each bid offers and the price per watt which is generally between $2.10 and $2.20 per watt. He said he has done many municipal bids that were very specific. He said Eldor is a great company, they are a union company and legitimate. He said if at the end of the day Eldor has the same amount of watts as his bid, then they win. He said they were asked to bid based on a/c inverters at 80 kw. D. Prokop said we will reserve comment on these bids until the Commissioners have the time to review them. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to hold off on awarding the bid for the Roof-Mounted Solar Installations Project until all Commissioners and Legal Counsel review both bids. D. McGreevy stated that we need to determine which bid gives us the most benefit. D. Prokop said to Mr. Bailis that we spent a lot of money to prepare specs with an engineering firm and now you make these comments because you are the high bidder. Mr. Bailis (audience comment) said he called and clarified what the RFP was asking for and was told 80 kw a/c and he bid the project that way. L. Tortora said Anthony Bratz sent this information to all bidders. D. McGreevy confirmed with Anthony Bratz that he will reach out to both bidders and do a comparison of both bids and provide the Commissioners with this information so that they can make an informed decision. Open Proposals for Parking Lot Specs at Yacht Club L. Tortora opened the proposals for parking lot specs at the Yacht Club. She said we agreed to obtain bids from Condon Engineering, L.K. McLean Associates, P.C. and Cameron Engineering. She said she received an email from Condon Engineering on 4/10/18 that they will not be submitting a bid. She said she also received an email from Cameron Engineering that they will not be submitting a bid because the project was too small. She opened the one sealed proposal that we received from L.K. McLean Associates, P.C. and gave copies of the proposal to the Commissioners and D. Prokop. D. McGreevy said that their proposal was a lot to go through and that we did not have time tonight to review it. L. Tortora asked if the Commissioners were planning on doing this project this year and D. McGreevy stated that yes probably in the fall and after the summer season. D. Prokop said part of L.K. McLean's proposal states that they will prepare the site plan. L. Tortora said we need both DEC and Trustees permits and that drainage is going to be a big issue there. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to reserve decision until the Commissioners and Legal Counsel have had time to review same. TREASURER'S REPORT A. Noncarrow reported that we have $26,254.12 in cash, $1,296,106.46 in the Money Market Account, $10,860.24 in the Payroll Account and $0.00 in petty cash. She said the bills totaled $21,938.86. She said the Budget Ledger was up to date and asked if anyone had questions. She said she placed the revised Budget Ledger in everyone's folder. D. Prokop asked if we need to open new Purchase Orders for those vendors that have negative balances. The Commissioners agreed to have A. Noncarrow open the following new Purchase Orders: Eckert Oil in the sum of$2,000.00 Mattituck Plumbing Supply in the sum of$500.00 Marjam in the sum of$1,200.00 Amagansett Building Materials in the sum of$1,200—A. Noncarrow will void out the one that was opened at the 4/5/18 work session. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said it is very busy this month and next month. She said all surplus equipment was purchased and picked up. She said everything is all set with the fields and we are in good shape across the board with receipts. She said the Mattituck Fire Department Chief, Jim Rugnetta, came to the office on Tuesday to book the annual picnic for 8/18/18 and to discuss a rumor at the firehouse that we will give them a permit for a carnival at their picnic. She called G. Goehringer about this rumor and he said no that is not true. L. Tortora said a few people in the Fire Department want a ferris wheel at their picnic and some slides. She said the ferris wheel will cost them $2,400.00. They will need a generator to run the ferris wheel. She said it takes 4-6 hours to set up the ferris wheel and the picnic area is booked the day after their picnic. Chief Rugnetta told L. Tortora that he would rather just have a picnic and asked her to bring the carnival issue to the Commissioners. L. Tortora told the Chief that the Mattituck Fire Department was the only entity that didn't pay a fee and explained that every other organization pays our fees. She went through our fees and he said he has no problem paying our fee. G. Goehringer said he believes that Chief Rugnetta is only there until December and that it depends on who is in charge regarding paying a fee. L. Tortora told the Chief she will get back to him tomorrow about the carnival. N. Deegan said that Strawberry Fields would be a better venue. D. McGreevy and N. Deegan said no to the carnival and G. Goehringer abstained from voting. D. McGreevy clarified her no and said when people are using the be and in the water, having a ferris wheel in operation is another risk to the children. She also said the weather is a factor especially the wind and if the winds pickup that day, it becomes more dangerous. She suggested they reconsider the ferris wheel and maybe look into an outdoor movie. She said she is from a Fire Department family and they had picnics by the water and they don't have them by the water any more because a child drowned. She said we can't take that risk. L. Tortora will advise Chief Rugnetta that the Commissioners will not allow the carnival. L. Tortora said she did research on the labor law question and whether the Park District is exempt from paying the increase in the minimum wage. She said municipalities are exempt, i.e., Towns, Villages and political subdivisions. D. Prokop said he also did some research and there is no clear answer because we are so unique. He said it is a gray area and he doesn't see how we fall under the exemption. D. McGreevy said then we have to pay the minimum wage increases. L. Tortora said if you read the Town's audits, we are talked about as a reporting unit of the Town. The Commissioners audited Girl Scout Troops 1820 and 54 and we are still waiting for Troop 1820's insurance certificate. Otherwise, everything was found to be in order. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update T. Pumillo said fields 1 a and 1 b at Aldrich Lane are fertilized. He asked if the Commissioners want him to fertilize fields 2, 3`and 4. He was advised to fertilize our section of fields 2 and 3. He said he will need topsoil for Aldrich Lane, Vets and Yacht Club. T. Pumillo said they are doing a basic cleanup at the Yacht Club now. G. Goehringer said we . need a gate. T. Pumillo showed the Commissioners a swing gate that is less expensive and G. Goehringer told him to check with Long Island Cauliflower for gates. D. McGreevy asked T. Pumillo to pick up two little gates for the fields. T. Pumillo said they will cut the fields at Yacht Club and Bay Avenue and do the infield lines. D. McGreevy told him there are cracks in the tennis court at Bay Avenue and grass is growing through the cracks. T. Pumillo said he will take a look at the tennis court., He said we need a door on the building at Bay Avenue so we can get a machine in there. N. Deegan suggested that we ask Wily to install the door. D. McGreevy said she will call Wily. T. Pumillo said the door has to be at least 6'wide to get the machine through it. D. McGreevy asked him when summer hours would start. T. Pumillo said he would prefer- starting as early as possible each morning. D. McGreevy said we want someone to cleanup at beaches. It was agreed that the summer work hours would start Memorial Day weekend through Labor Day. T. Pumillo will work Tuesday through Saturday from 8 a.m. to 4:30 p.m. and have Sundays and Mondays off. T. Pumillo reported that at Bailie beach someone keeps throwing pallets in front of the gate and there are a lot of beer cans all over the place. It was agreed by the Commissioners that he should change the lock and combination at Bailie beach. T. Pumillo said he isn't sure how to change the combination but he_will ask Dave if he knows how to do it. T. Pumillo said that GNS showed up at the Lodge on 3/16/18, 3/20/18 and 4/10/18 to check the water and he doesn't know why. D. McGreevy asked L. Tortora to contact GNS to see what this is about. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept . and approve the Maintenance Update. Appointment—Greg Garrett re: Softball Request for Bay Avenue Field D. McGreevy said we received a request from a softball league to discuss options for the use of the Bay Avenue field for one team. She said all of the work that would have to be done to convert the field seems difficult for us. G. Goehringer said to skim the infield and replace with clay for a softball field is costly plus the upkeep. Mr. Garrett, President of the Mattituck-Cutchogue Little League, said that the League is willing to provide the manpower to skim the field and will purchase the clay. He said he realized that converting the field for only15 players would be costly but they looked at their program and said the field would also be great for tee ball. He said their tee ball program has 3-5 teams with 10- 11 children on each team. He said they would have 50-60 players 5 nights per week using the field. Mr. Garrett further stated that Little League has been here for decades and they aren't going anywhere. He said they have a great Board and are developing plans to increase the number of players. He said they have great coaches and hope that the Bay Avenue field can be part of their plan to grow softball. He said they have been successful with their fundraising in the last year. L. Tortora said that back in 2011 we converted the Yacht Club field from 60 to 75 and created a tee ball court, skimmed the field, put in mounds, etc. for the Mattituck-Cutchogue Little League and the Park District spent about$10,000 and they were there for two years and left. Mr. Garrett said they are not asking us to make any investment and that he is President for another 6-8 months and he can't make any promises but said there are two gentlemen in attendance this evening with daughters in the minors and will be around for 3-4 years playing if we have a good field. He said the Board is set up for the next 3-4 years. D. McGreevy asked why not use the Yacht Club field. Christian Burns-(audience comment) said the broken fencing and rusty fence is a concern. He said the Bay Avenue field is still fairly new and they don't have to worry about the fencing issue and the field would have to be skimmed anyway. N. Deegan said the Yacht Cub is set up for 60 and not 75 and that Greg Wormuth is happy to have them at the school field. Mr. Garrett said that the school has been accommodating but when school is not in session for the summer they take their benches. He also said that it is a long way to lug all of the equipment every time and the umpires always seem to have trouble finding the field. D. McGreevy said that there would have to be coordination between our maintenance person and a contact person for their organization to organize everything. Jim Fogarty and Christian Burns said they will work with T. Pumillo to get it done. D. McGreevy asked them to go to the field and assess it and see what they need. Mr. Garrett said they are willing to purchase the clay and have it delivered. T. Pumillo said this should not be a problem. He told them they have to supply the bases. D. McGreevy said that our Clerk will need information for insurance, etc. Mr. Garrett said it is their goal to have 4 teams in 4 years for softball plus the tee ball program. He said he does the scheduling which is completed for this season. He'said their season starts the week of 4/23/18 and would like to have the field ready by then. He said tee ball starts one week later. T. Pumillo said we can start working on the field this week. G. Goehringer said he is concerned about our busy season coming up and whether we had the right equipment for this work. T. Pumillo said we have the machines. He said preparing the field will take less than one day. N. Deegan said take sod off the infield and T. Pumillo said the groomer will do the infield. L. Krauza wrote down the phone numbers for Greg Garrett, Jim Fogarty and Christian Burns and,gave to T. Pumillo. T. Pumillo gave Christian Burns his cell phone number. L. Tortora will send them our application. D. McGreevy gave Mr, Garrett Tim's work hours. She said she considers the three of them the Committee and they should report to Tim and Doris with progress, etc. She said L. Tortora will set up a schedule and get all paperwork to them. G. Goehringer said they could use part of the shed for equipment and T. Pumillo said the shed will hold the lining machine but not much,else. Mr. Garrett said they have two plastic sheds they can bring to the field and T. Pumillo said we can work it out. All Commissioners agreed to preparing the Bay Avenue field for the Mattituck-Cutchogue Little League's softball and tee ball teams with the League purchasing the clay and having it delivered and providing manpower to- assist with preparing the field. Jim Fogarty thanked the Board for being receptive to the League and stated that it is beneficial to the girls' program for years to come. Veterans Park Exact Location of New Bathroom Facility—All Commissioners went outside to view where the proposed location was staked. D. McGreevy said it is on a low land and would like the location to be further in toward the Vets building. She said the visual was helpful and the location will have to be determined. N. Deegan said he spoke to Chris Dwyer tonight and he thinks we have all the paperwork here to do the bid package. L. Tortora said that N. Deegan said we didn't have to go out to bid on the building. D. Prokop said we need a modified bid book. D. Prokop said we need to see CXT's award documents through the NJPA program. N. Deegan said there is a number on top at the right corner of the CXT page. L. Tortora said it doesn't talk about not doing bids. N. Deegan said we are buying the unit from the manufacturer and this should be placed in the bid package. N. Deegan said he will follow up with CXT on documents we need. D. Prokop will follow up with Chris Dwyer to conform the bid package. N. Deegan said he estimates the electrical and plumbing costs to be about $30,000. G. Goehringer said we need to do a cement slap under the unit. D. Prokop said the safest route is to stay with the bidding process because it covers us on the high end. He said we should bid it all out. He said after we confirm current award contract for this type of product, he will be happy to speak with Chris Dwyer. L. Tortora said we still do not have Health Department approval and there are new folks at the Health Department. Anthony Bratz (audience comment) said they are waiting on Health Department approval and they recently submitted a second submission and we are also waiting on the Building Permit. He said Health Department approval is more important at this point. He said it will take about 3 weeks to get a response from the Health Department. D. Prokop asked about the timing to go out to bid and N. Deegan said the sooner the better if we want to get it done in the fall. N. Deegan said we need a general contractor for the site work, i.e., electrical, plumbing, etc. G. Goehringer said once the building is completed, we need a handicap ramp to the facility itself with no ribbings, flat concrete, non-slip, self-draining. N. Deegan said if the building goes where the stakes are now, we will have to raise it at least 12 inches. L. Tortora said there are abandoned cesspools there. G. Goehringer said he is concerned about the location of the building because it has to be high enough so there are no water issues. N. Deegan said during the excavation phase, they will rip out the abandoned cesspools. L. Tortora said Chris Dwyer cannot complete the bid packet without the exact location of the building. D. McGreevy asked Anthony Bratz to speak with Chris Dwyer as he may be able to suggest a location. Anthony Bratz (audience comment) said there will be a small area to be excavated for electrical and plumbing and the walkway will not be disturbed. All Commissioners determined that we need to finalize the location for the building and D. Prokop will do research regarding not bidding the building. Surveillance—Revised Proposal from ADT— D. McGreevy received ADT's revised proposal. She said they are proposing 6 cameras at Vets as follows: 2 toward the beach, 2 on the building and 2 toward the playground. The proposal also contains 2 cameras at Breakwater. She said a lot of the cost is for installation. She said they lowered the price by about$500 for Vets and $300 for Breakwater. L. Tortora has the revised proposal. G. Goehringer said we need orifi at Breakwater. 'D. McGreevy said she has been in touch with Optimum regarding orifi and they are assessing it. The cost for Vets is$5,964.63 and Breakwater is $2,260.73. The Commissioners agreed not to obtain the maintenance contract. D. McGreevy said eventually we can do surveillance equipment at Yacht Club, Love Lane and the Lodge. D. Prokop asked if ADT would extend the 90-day warranty to preferably at least one year. N. Deegan said he doesn't see why we need cameras on the beach and D. McGreevy said to see if everyone is doing what they are supposed to be doing, especially the lifeguards. She said we don't know if the lifeguards are coming to work on time and if they are performing their duties where one is to sit on the platform and one walks the beach and keeping an eye on the children. She said there was a beach party here recently and they strung up lights in the back and put holes in the ceiling. L. Tortora said we should have cameras on the west side and D. McGreevy said with the trees on the west side we can't get the cameras high enough. D. McGreevy said she believes he gave us the best price. D. Prokop said we have to use our own contract and can't sign a contract they prepared with any services over$1,500. D. McGreevy said she will call ADT about extending the warranty. N. Deegan said he feels it is over the top. Amend Picnic Area Policy to Impose Time Limits—The Commissioners agreed to amend the Picnic Area Policy to impose time limits of 8 hours per event between the hours of 9 a.m. and 8 p.m. A resolution is on tonight's agenda. Aldrich Lane—Turf Management Update D. McGreevy posed an Executive Session discussion here and N. Deegan said no. D. Prokop said that one bid was received and we either accept or reject that bid. D. McGreevy said someone else submitted a bid one day late. D. Prokop said that it cannot be considered. He suggested we reject all bids received at the Work Session and solicit new bids and give everyone a chance. D. McGreevy said that having to run another legal notice when the fields need attention and we have to act is not good for the District or the players. She said the bid that came in late was a much lower price. She said we can't re-advertise because that will take another month. L. Tortora said she did not receive the second bid. D. McGreevy showed it to N. Deegan and L. Tortora made copies. G. Goehringer said the second bid was a turf manager. G. Goehringer said he doesn't want to get involved with a lawsuit. D. Prokop suggested we, contact the two bidders and explain what happened. The Commissioners agreed that L. Tortora _ will contact.the two bidders and ask them to resubmit bids by 4/17/18 and she will send to a couple more people and we will hold a Special Meeting on 4/17/18 to open the bids. The Lodge— Beach Cleanups at Breakwater and Bailie Beaches D. McGreevy said she received two quotes and one company gave us a good price. N. Deegan said we should use the community and volunteers to cleanup the beaches. All Commissioners agreed that N. Deegan will coordinate the beach cleanups with community volunteers. L. Tortora said we received the form from Community Pride from the Town to waive Landfill fees. D. McGreevy asked N. Deegan to get a dumpster and he said he can't promise he can do that. Beach.Permits—Increase Fees for Two-Year Resident and One-Year Motel and Marina Beach Passes N. Deegan said he can't support raising fees for residents by 100%to cover pay raises. D. McGreevy said the reason was because of the minimum wage increases for all lifeguards and beach attendants. She said we now know we are not exempt from paying these increases and asked how many employees are involved and L. Tortora said she has 8 beach attendants. We usually hire about 15 lifeguards. D. McGreevy said all of these employees are getting a $1.00 per hour raise this year. D. McGreevy said she does not feel that residents would be upset paying another$5.00 per year. She said going to Magic Fountain costs that much. L. Tortora said if we don't increase the fees this year, we won't be able to consider it again until 2020 and by then minimum wage will be $15.00 per hour. G. Goehringer said his wife and daughter are opposed to this increase and feels the cost should remain the same for residents. All Commissioners agreed to remove the increase in two-year resident beach passes from the resolution on tonight's agenda. Part-Time Park Attendant to Close Gates L. Tortora said we need to include a time for Lenny to close the gates. She said last year she gave him the sunrise/sunset calendar. N. Deegan said he thinks the gates should remain open all the time. G. Goehringer and D. McGreevy agreed to close the gates 15 minutes after dusk. A resolution is on tonight's agenda to appoint Lenny Lewellyn as a seasonal Park Attendant, part-time, at$20 per hour to close the gates at Vets, Yacht Club and Breakwater. Policy—Waive Fees D. McGreevy and N. Deegan are not in favor of waiving fees. G. Goehringer said he is in favor of waiving fees for certain organizations. A resolution is on tonight's agenda. Auditors— Review Draft RFP D. Prokop said he didn't sign up to draft the RFP and he thought we were going to pull out Nawrocki Smith's last proposal and use it as a sample. He said he will draft it and L. Tortora said to include cross referencing the General Ledger, Bill Register and Purchase Orders. D. Prokop said he will draft the RFP and email to L. Tortora for comment. Miscellaneous Joe Tomao asked the Board to table the resolution on tonight's agenda for the Yacht Club's regatta event this summer until after the meeting with the Yacht Club that is currently being scheduled for our 5/3/18 work session. Mr. Tomao said they applied for the non-profit status about 10 years ago and it was a hard process. He said they are incorporated and were incorporated in 1921. D. Prokop asked for a copy of their charter and Mr. Tomao said he will get it to him. Mr. Tomao said he contacted their insurance agent for the insurance certificate. D. Prokop reminded Mr. Tomao that the insurance certificate needs to name the Park District as additional insured. Mr. Tomao said he asked Mary, the Commodore, to prepare a list of members and he said about 60% of their members are residents of the Park District. Mr. Tomao said as far as activities at the Yacht Club, they have potluck dinners on the deck and they don't have evening events. He said they are concerned about the gate because there are times when they have to get equipment early in the morning. N. Deegan said in his experience there has never been anything going on in the parking lot or the building and feels that everything has worked very well and Mr. Tomao agreed. Mr. Tomao said most of their instructors are members and that they do not do anything on weekends. D. McGreevy said we have a lot of traffic there on weekends. Mr. Tomao said he would like to work together on the issues and D. McGreevy said we need to have a meeting to try and work things out. D. McGreevy said she spoke with the Trustees about the phragmites and that they can get a permit and cut them way back. Mr. Tomao said the property drops down there and he isn't sure how much is actually usable. He said the stake that is in front of the Club is almost at the high water mark and there is not much beach there. Public Comment Ron McGreevy, Lashya Cuellar, Anthony Bratz of L.K. McLean Associates, P.C., Mike Bailis with Sunation, Joe Tomao with Mattituck Yacht Club, Greg Garrett, Jim Fogarty and Christian Burns with the Mattituck-Cutchogue Little League were in attendance from the public. RESOLUTIONS Resolution 2018-42 amending the Picnic Area Policy to impose time limits was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-42. Resolution 2018-43 authorizing and approving an increase in one-year motel and marina beach permits effective with the 2018 summer season was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-43. Resolution 2018-44 authorizing the hiring of Lenny Lewellyn as a part-time Seasonal Park Attendant was approved 2 to 1. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried 2 to 1 to approve Resolution 2018-44. Resolution 2018-45 authorizing and approving payment to for cleanup of Breakwater and Bailie Beaches was unanimously withdrawn. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to withdraw Resolution 2018-45. Resolution 2018-46 setting the Special Event Permit fees for the Mattituck Yacht Club in connection with the regatta they are hosting this summer was unanimously tabled to the 5/10/18 meeting. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to table Resolution 2018-46 to the 5/10/18 meeting. Resolution 2018-47 approving maintenance staff's summer work hours was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-47. Resolution 2018-48 approving the Bill Register and payment of the current bills was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-48. Resolution 2018-49 setting the meeting schedule for May 2018 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-49. Resolution 2018-50 authorizing payment to ADT Security for surveillance equipment at Veterans Park and Breakwater Beach was approved 2 to 1. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried 2 to 1 to approve Resolution 2018-50. Resolution 2018-51 adopting a policy on waiver of fees was approved 2 to 1. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried 2 to 1 to approve Resolution 2018-51. Resolution 2018-52 hiring Lashya Cuellar as a part-time Seasonal Laborer effective 5/26/18 through 9/3/18 at an hourly rate of$20.00 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-52. Resolution 2018-53 rejecting all proposals received on 4/5/18 for turf management services and further authorize the Clerk to solicit proposals to be due by 4/17/18 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-53. There being no further business to come before the meeting, motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 9:16 p.m. RESOLUTION 2018-42 RESOLUTION AMENDING THE MATTITUCK PARK DISTRICT'S PICNIC AREA POLICY TO INCLUDE TIME LIMITS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Picnic Area Policy to include time limits for events of 8 hours per booking within the hours of 9:00 a.m. and 8:00 p.m. RESULT: ADOPTED 4/12/18 (Unanimous) RESOLUTION 2018-43 RESOLUTION AUTHORIZING AN INCREASE IN RESIDENT BEACH AND MOTEL AND MARINA PERMITS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize and approve an increase in one-year motel and marina beach permits from $20 to $25 effective with the 2018 summer season. RESULT: ADOPTED 4/12/18 (Unanimous) RESOLUTION 2018-44 RESOLUTION APPOINTING LENNY LEWELLYN AS PART-TIME SEASONAL PARK ATTENDANT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Leonard Lewellyn to the position of Seasonal Park Attendant, part-time, effective May 1, 2048 through December 31, 2018, at an hourly rate of $20.00, which includes gas costs for the use of his personal vehicle, for closing the gates daily at Veterans Park, Mattituck Yacht Club and Breakwater Beach 15 minutes after dusk and to perform such duties as described, and on file, with the Suffolk County Department of Civil Service. RESULT: ADOPTED 4/12/18 (2 to 1) AYES: D. McGreevy and G. Goehringer NAYES: N. Deegan RESOLUTION 2018-45 RESOLUTION AUTHORIZING TO CLEAN UP DEBRIS AT BREAKWATER AND BAILIE BEACHES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize to clean up the debris at Breakwater and Bailie beaches at a cost not to exceed $ plus Town Landfill fees. RESULT: WITHDRAWN 4/12/18 (Unanimous) RESOLUTION 2018-46 RESOLUTION APPROVING THE FEE FOR A SPECIAL EVENTS PERMIT FOR THE MATTITUCK YACHT CLUB'S REGATTA EVENT SCHEDULED FOR THE SUMMER OF 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the fee for a Special Events Permit for the Mattituck Yacht Club for their 2-day Regatta event scheduled for the summer of 2018 at$ per day. RESULT: TABLED TO THE 5/10/18 MEETING RESOLUTION 2018-47 RESOLUTION ESTABLISHING MAINTENANCE CREW SUMMER WORK HOURS FOR THE 2018 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Maintenance Laborers' 2018 summer season work hours as follows, effective May 26, 2018 through September 3, 2018: 8:00 a.m. to 4:30 p.m. Tuesday through Saturday, Full-Time Laborer 7:00 a.m. to Noon Monday through Thursday, Part-Time Laborer RESULT: ADOPTED 4/12/18 (Unanimous) RESOLUTION 2018-48 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS ' RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the April 12, 2018 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 4/12/18 (Unanimous) RESOLUTION 2018-49 RESOLUTION SETTING MEETING DATES FOR MAY 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of May 2018: Work Session, Thursday, May 3, 2018 at 6:30 p.m. and monthly meeting, Thursday, May 10,,2018 at 6:30 p.m. RESULT: ADOPTED 4/12/18 (Unanimous) RESOLUTION 2018-50 RESOLUTION AUTHORIZING PAYMENT TO ADT SECURITY FOR SURVEILLANCE EQUIPMENT AT VETERANS PARK AND BREAKWATER BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve payment to ADT Security for the purchase and installation of ` surveillance equipment at Veterans Park and Breakwater in accordance with their Proposal dated April 10, 2018, at a cost not to exceed $8,225.36 and further authorize Chairperson, Doris McGreevy, to execute a Contract with ADT Security, subject to the approval of Legal Counsel. RESULT: ADOPTED 4/12/18 (2 to 1) AYES: D. McGreevy and G. Goehringer NAYES: N. Deegan RESOLUTION 2018-51 RESOLUTION ADOPTING A POLICY ON WAIVER OF FEES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby determine that fees charged by the Mattituck Park District, including but not limited to, Community Room, Picnic Area, the Lodge, Veterans and Breakwater Beaches, and any and all fees charged by the Mattituck Park District, shall not be waived for any Special District, not-for-profit organization, or public entity. RESULT: ADOPTED 4/12/18 2 to 1 AYES: D. McGreevy and N. Deegan NAYES: G. Goehringer RESOLUTION 2018-52 RESOLUTION APPOINTING LASITYA CUELLAR AS A PART-TIME SEASONAL LABORER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lashya Cuellar to the position of part-time Seasonal Laborer, effective May 26, 2018 through September 3, 2018, at an hourly rate of$20 to work from 8:00 a.m. to 4:30 p.m. on Sundays. RESULT: ADOPTED 4/12/18 (Unanimous) RESOLUTION 2018-53 RESOLUTION REJECTING ALL PROPOSALS FOR TURF MANAGEMENT SERVICES AND AUTHORIZING THE CLERK TO SOLICIT PROPOSALS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby reject all proposals for turf management services received on April 5, 2018 and authorize the Clerk to solicit proposals for turf management services, said proposals due by 4/17/18. RESULT: ADOPTED 4/12/18 (Unanimous) Mattituck Park District Balance Sheet 4/12/2018 Assets Account Account Name Balance A.200 Cash 26,254.12 A.201 Cash in Time 1,296,106.46 A.202 Payroll Account 10,860.24 A.210 Petty Cash ' 0.00 Total Assets 1,333,220.82 Mattituck Park District Bill Register 4/12/18 Date Customer/Vendor ID Check No. Amount Notes 4%110/2018 KAELIN 26162 $1,340.00 Spreader 4/10/2018 TIMES REVIEW 26163 $69.13 4/10/2018 BP 26164 $268.88 4/10/2018 CALLAHEAD 26165 $147.00 4/10/2018 CF VanDuzer 26166 $102.31 4/10/2018 FULLCYCLE 26167 $237.50 4/10/2018 GNS MERMAID 26168 $71.45 4/10/2018 HARRY GOLDMAN 26169 $60.00 4/10/2018 GRIFFING HARDWARE 26170 $80.73 4/10/2018 HAMPTON FENCE 26171 $900.00 4/10/2018 HOME DEPOT 26172 $854.07 4/10/2018 LICA-LI CAULIFLWR 26173 $395.15 4/10/2018 LOU SVCE 26174 $342.99 4/10/2018 MCLEAN 26175 $9,037.78 Solar,Aldrich &Vets Bathrooms 4/10/2018 NATIONAL GRID 26176 $431.56 4/10/2018 NFWELDING 26177 $30.30 4/10/2018 NORTHEAST EQUIP 26178 $27.98 4/10/2018 onestepgps 26179 - $27.90 4/10/2018 OPTIMUM 26180 $234.95 4/10/2018 ORLOWSKI 26181 $210.57 4/10/2018 MTTK PLUMBING 26182 $965.00 4/10/2018 POSTMASTER 26183 $50.00 4/10/2018 PROKOP 26184 $950.00 4/10/2018 PSEGLI 26185 $868.05 4/10/2018 SCWA 26186 $55.26 4/10/2018 STAPLES 26187 $91.57 4/10/2018 VERIZON 26188 $134.52 4/10/2018 CAN Surety 26189 $240.00 4/10/2018 ECKERT 26190 $889.61 4/10/2018 FIDELIS 26191 $391.24 4/10/2018 INK 26192 $9.50 4/10/2018 MARIAM 26193 $184.06 4/10/2018 MATTITUCK ENVIRO 26194 $200.00 4/10/2018 STHLD SOLID WASTE 26195 $43.80 Sub-Total $19,942.86 Additional 4/10/2018 Diane Blanculli 26196 $875.00 Refund-Cancellation of Comm. Rm 4/10/2018 The Hartford 26197 $244.00 4/10/2018 Wily's Caprentry Inc 26198 $877.00 Total $21,938.86 Mattituck Park District Budget Ledger April 12,2018 Month to date Account ID Description Current Expenses& Year to Date Remaining Budget Income Budget A 1001 Real Property Taxes $ 283,000 00 $ 12,428 00 $ 278,208.38 4,79162 A 1090 Interest-Real Prop Tax 500_ _ _ _ 5.00 A.2401 Interest&Earnings 1,300.00 56.13 155.35 1,144.65 A.2440 Concession Rental 200.00 200.00 A 2590 Beach Fee Non-Resident 9,00000 9,000.00 A 2591 Beach Fee Resident 10,000 00 10,000 00 A.2650 Sale of Excess Materials 30000 2,368.00 2,36800 (2,068 00) A 2705 Gifts&Donations 65000 65000 A 2771 Other Revenues 37,000 00 37,000 00 a 2771 1 Lodge 000 1,30000 5,05000 (5,050.00) A.2771 2 Community Room 0.00 1,37500 3,175 00 (3,175.00) A.2771 3 Picnic Area 000 000 20000 (200.00) A 27714 Fields 0.00 430.00 430.00 (430.00) A.599 Appropriated Fund Balance 450,000.00 450,000 00 Total Revenues 791,455 17,957 289,587 501,868 27 A 5650 12 Parking Attend.,Hourly 5,000 0.00 19125 4,808.75 A.7110.12 Parks,Part-Tune Hourly 23,000 1,760.00 5,144.00 17,856.00 A 7111.12 Parks,Full-time Hourly 57,000 4,037.50 14,050.00 42,950 00 A.7112.12 Parks,Office 46,000 3,238 13 9,98138 36,018 62 A 7110.452 Secretary 7,450 573 08 1,998.17 5,451 83 A.7110.453 Treasurer 9,450 72692 2,61691 6,83309 A 7180 11 Beach Manager 5,500 5,50000 A 7180.12 Beaches,Attendants Hourly 12,700 12,700 00 A.7180.14 Lifeguards,Hourly 24,800 24,800.00 Total Personnel Expense 190,900 10,335.63 33,981 71 156,918.29 A.7110 242 Site Improvements 300,000 9,065.76 21,306 59 278,693.41 A.7110.243 Equipment 55,000 55,000 00 Total Capital Outlay 355,000 00 9,06576 21,306 59 333,693.41 A.7110.411 Supplies&Materials 35,000 4,310.22 7,85501 27,144 99 A.7110.412 Office Stationary 500 100.00 100.00 400.00 A 7110.421 Telephone 5,500 36947 1,47839 4,021.61 A.7110.422 Electric 19,000 86805 3,82951 15,170 49 A.7110.423 Water 500 55.26 55.26 444.74 A.7110 424 Natural Gas 3,500 53387 2,45398 1,04602 A.7110.425 Oil 1,500 889.61 2,824.11 (1,32411) A.7110 431 Insurance 30,000 484.00 (102 96) 30,102 96 A_7110.442 Site Maint/Facility Rprs 26,000 1,224.12 2,928.12 23,071 88 A.7110 443 Equipment Repairs 9,000 1,92049 2,42191 6,57809 A 7110 451 Legal Council 12,000 95000 3,80000 8,200.00 A.7110 461 Postage 550 50.00 10000 450.00 A.7110.454 Election Tellers 300 300.00 A 7110 455 Auditing Services 10,000 10,000.00 Permits 500 000 50.00 450.00 A.7109 Payroll Fees 2,000 135.72 693.54 1,306.46 A 7110 Bank Fees 1,500 10624 10624 1,393.76 Total Contractual Expense 157,350 11,997 27,793 33 128,757 A.9030.8 FICA,Employee Benefits 20,000 790.67 2,59958 17,400.42 A.9060.8 Medical Insurance 4,000 78248 78346 3,216.54 Total Employee Benefits 24,000 1,573 3,383 20,617 Total Expenditures $ 727,250 $ 32,972 $ 86,4651$ 639,986 Clerk's Report of Receipts Period Covering March 1 - March 31 , 2018 Deposit Other Revenue Picnic Comm Total Beach Sale Surplus-, ncessio Date- Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Equipment Rental January Report 2,050.00 $ 100.00 $ 1,850.00 $ - $ - $ 4,000.00 $ - $ - - February Report 1,075.00 100.00 825.00 - - 2,000.00 Totals Previously Reported 3,125.00 $ 200.00 $ 2,675.00 $ - $ - $ 6,000.00 March Report 3/6/18 Boy Scout Troop 194 Usage Fee 3/24&3/25 375.00 Rachel Mincieli Usage Fee 4/7/18 250.00 3/12/18 Matthew Wolbert Sale Surplus Eqmpt 650.00 Cori Lang Sale Surplus Eqmpt 1,662.00 GSSC Troop 595 Usage Fee 4/6,7&8 475.00 Beth Santillo Usage Fee 4/21/18 425.00 North Fork Promise Land Apiaries Lesaya Kelly Usage Fee 5/5/18 425.00 3/15/18 David&Pat DeRidder Usage Fee 4114/18 250.00 Christine Stepnoski for Riverhead Rockets Usage Fee Spring 2018 200.00 Mattituc k Soccer Club Usage Fee Spring 2018 120.00 3/19/18 North Fork United Soccer Club Usage Fee Spring 2018 110.00 GSSC Troop 1820 Usage Fee 4/21/18 375.00 Kim Ann Ulmet for Kathleen Reddington Usage Fee 8/5/18 275.00 3/27/18 Mark E.Stulsky Sale Surplus Eqmpt 56.00 GSSC Service Unit 54 Usage Fee 4/13, 14&15 450.00 MARCH RECEIPTS: 1,675.00 $ - $ 1,625.00 $ 430.00 $ - $ 3,730.00 $ - 2,368.00 - YEAR TO DATE 4,800.00 200.00 4,300.00 $ 430.00 $ - $ 9,730.00 $ - 2,36800 - PAGE 1 4/12/2018