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HomeMy WebLinkAbout03/08/2018 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, March 8, 2018 @ 6:30 p.m. Presiding Commissioners Doris McGreevy, Chairperson Gerard Goehringer,Commissioner Nicholas Deegan,Commissioner David Prokop, Legal Counsel Lynne Krauza,Secretary Call to Order Pledge Approval of 2/8/18 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow Maintenance Update Tim Pumillo _ Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-Agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 7:00 p.m.: Nancy Hartmann,Lifeguard Supervisor for Summer Season Appointment @-7:20 p.m.: Denise Geis and Terry McShane,Thank You Letter for Easter Egg Hunt Appointment @ 8:00"p.m.: Sean Monaghan,ADT Security,Veterans Park 1. Open Sealed Bids (a)" Surplus Equipment (b) Veterans Park and Yacht Club Shrubbery Project 2. Veterans Park (a) Bathroom Facility Project (b) Call Ahead—Trailer Porta Potty for 2018 summer season (c) Accessory Shed (d) Mattituck Lions Club—Using Community Room for Meetings 3. Mattituck Yacht Club (a) Bodyrite Training—Bootcamp Proposal (b) Sealcoat parking lot 4. Aldrich Lane (a) Advertisement for turf management of fields 1a and 1b 5. Breakwater and Bailie Beaches (a) Cleanups (b) Sealcoat parking lot RESOLUTIONS Resolution 2018-30 rejecting all bids received on March 1,2018 for the Roof-Mounted Solar Project and authorizes the Clerk to rebid and advertise on March 8 and 15,2018 Resolution 2018-31 approving the rental of a trailer porta potty from Call Ahead from June 24 through Labor Day for use at Veterans Park for the 2018 summer season Resolution 2018-32 authorizing,an increase in non-resident guest passes for the 2018 summer season from$20 to$25 Resolution 2018-33 authorizing an advertisement in The Suffolk Times for turf management for fields 1a and 1b at Aldrich Lane Resolution 2018-34 approving the Bill Register and payment of the current bills Resolution 2018-35 setting the meeting dates for April 2018 PUBLIC COMMENTS 1 , I MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MARCH 8, 2018 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Gerard Goehringer, Commissioner David Prokop, Legal Counsel Angela Noncarrow, Treasurer Lydia Tortora, Clerk Tim Pumillo, Maintenance Lynne Krauza, Secretary CALL TO ORDER The meeting was called to order at 6:35 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to approve the"Minutes from the February 8, 2018 Meeting submitted via email. TREASURER'S REPORT A. Noncarrow reported that we have $19,801.39 in cash, $1,318,207.33 in the Money Market Account, $5,488.48 in the Payroll Account and $0.00 in petty cash. She said the bills totaled $12,630.07. She said that she audited,herself and went back to January and printed out a General Ledger Trial Balance. She said she went through everything from January and redid. the Budget Ledger for January, February and March 2018. She said she only printed March for this meeting and will print the revised January and February Budget Ledger and place in the Commissioners'folders. She said she has confidence that everything is up-to-date and accurate. She said the General Ledger code for Eckert Oil was under supplies and materials and it wasn't showing up under oil. She said our budget estimate for oil is $1,500 and we have already spent $1,934 to date. She said she placed oil in the correct column. D. McGreevy proposed an open Purchase Order for Eckert Oil. D. Prokop said we need to close out the current Purchase Order for Eckert and open a new one. He said a budget modification isn't necessary. All Commissioners agreed to do a new open Purchase Order for Eckert Oil in the sum of$1,200. A. Noncarrow said under medical insurance we just paid the premium recently and there was no bill and that is why is looks like a negative balance. She said Tim is contributing his share and it is showing as a credit. L. Tortora said she thought we paid Fidelis for February and asked A. Noncarrow to check it. She said if we didn't pay the February bill, they would not have sent Tim his policy. We have an open Purchase Order for Fidelis. A. Noncarrow checked and said we did pay Fidelis in February and a check was cut to them for$208.58 on 2/6/18. L. Tortora said the December payment was for part of February. A. Noncarrow said that Tim's contribution payments are showing as credits in Sage. L. Tortora,said that even though Tim's plan ended in December, the Board reauthorized his plan and we had to pay a"higher premium in February. .Tim's plan is effective this month. Tim's contribution was$37 per paycheck and is now$26. A. Noncarrow will put medical insurance on the budget ledger as $3,600 and said Tim's contribution will come off automatically when she runs the General Ledger report and will just show what the Park District is contributing. L. Tortora said the payroll sheets should reflect his contribution. A. Noncarrow said she was told that Tim's contribution was $37 per paycheck. L. Tortora said that that was the old rate under last year's plans. The new amount is $26.72 per paycheck. She will add this to the General Ledger as well. A. Noncarrow said she paid workers compensation in full for remainder of term and we received a $63 credit from the NYS Insurance Fund. A. Noncarrow said the open Purchase Order report is self-explanatory. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT l L. Tortora said February receipts totaled $2,000 mostly due to the Lodge and Community Room. She said we are heavily booked in May and that this is the first year this has happened. She said she is getting a lot of inquiries. She said there is an issue with T. Pumillo working in May only until Noon on Saturday and Sunday. She said the bathrooms at Vets will need to be cleaned around 2 p.m. D. McGreevy said we are looking into summer help. L. Tortora said there are 40 kids playing on field,3 at Aldrich Lane starting in April for a training camp. She said they play one day a week for 10 weeks. She is concerned about overuse of, the field due to games on weekends. N. Deegan suggested they practice at the north end of field 2 or 4. L. Tortora said field 4 is school property and it booked every Friday by a development team and she doesn't have their full schedule yet. N. Deegan said to encourage them to use the north part of field 3 and to stay away from the goals. L. Tortora said the fields are going to take a big hit and she is concerned about the training program. L. Tortora said that Gregg Garrett contacted her about converting Bay Avenue to a baseball field. She forwarded his email to the Commissioners. His proposal would require skinning and regrading the field at a cost of at least $7,000 for one team for one season or possibly two seasons. D. Prokop said it would be nice if we could get more use out of the field. L. Tortora said the Mattituck-Laurel Civic Association wants to use the Community Room on March 23 from 4—7:30 with 23 people for training with young students and asked about the fee. The Commissioners agreed that the fee is$250. D. McGreevy suggested they see if the Library could accommodate them. The Commissioners audited Boy Scout Troops 221.and 64 and everything was found to be in order. - Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. i Maintenance Update ' T. Pumillo said the insulation in the Aldrich Lane building is making a big difference. He said Aldrich Lane building is mostly cleaned out and he threw out a lot of junk. He said the lights are still upstairs. G. Goehringer said we may be able to use them when we build a pavilion at Vets Park. T. Pumillo said he isn't sure we could even get bulbs for the lights any longer because everything is LED lights now. T. Pumillo said he is ready to order fertilizer and asked if the Commissioners want to put down lime. D. McGreevy said we are not doing Aldrich Lane fields 1 a and 1 b and to let LI Cauliflower know this so they will be able to tell us how much fertilizer and lime we will need. All Commissioners agreed to liming and fertilizing the fields. G. Goehringer said T. Pumillo requested that we purchase a drop spreader which is expensive. He said he went to several places and he said most are designed for tractors and not meant for light use. He said he got a price for an electric Toro Broadcast spreader that will fit our Scag mower for$1,340. He recommended we proceed with the purchase so we can avoid ruts on the fields this year. L. Tortora said Kaelin is on the State contract list. D. McGreevy said to check the State contract and if on the list we should order it. All Commissioners agreed to order the drop spreader if on the State contract list and an add-on resolution will be placed on tonight's Agenda for approval. T. Pumillo confirmed that the Commissioners want the gate at the picnic area repaired. The old gate will be kept at Aldrich Lane for now. T. Pumillo reported that we have a problem with the docks at Love Lane. He said at least 20 feet has to be replaced of the platform. He said the 3x1 Os boards are rotting out and keep popping up. G. Goehringer suggested we purchase materials from Port Lumber who specialize in heavy duty dock materials. He also suggested that T. Pumillo check with Riverhead Building Supply and ask about the a factor. T. Pumillo said we lost at least one pole and another pole is tied to the dock. G. Goehringer asked T. Pumillo to have Steve Pawlik call him to'discuss this issue. T. Pumillo said this is why we need ice eaters. G. Goehringer said we need to look into them for next year. D. McGreevy said that T. Pumillo prepared a handwritten update'on all winter projects which should be part of the Minutes for tonight's meeting. This handwritten update will be an attachment to the Minutes and will be included in the meeting packet that is filed with the Town Clerk. D. McGreevy said she was at the Breakwater Shade Shelter recently and there is rust on the cement base by the platform. She said the picnic tables look great and that our maintenance staff did a very nice job making them. D. Prokop will speak with Chris Dwyer about contacting Laser Industries regarding the rust issue at the Shade Shelter. D. McGreevy said we are leaving the door in the Men's bathroom at Vets and making a cubicle for the urinal. T. Pumillo asked the Commissioners to confirm we are using Kaelin to service our motors and they confirmed same. He said there is one motor there now for repair and have the other one back already. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Maintenance Update. Appointment—Nancy Hartmann, Lifeguard Supervisor for 2018 Summer Season Nancy Hartmann said she spoke with G. Goehringer and is asking to come back this season as our Lifeguard Supervisor. She said she will need our opening dates and times. She said she spoke with her contact at the Town recently and the Town will keep all salaries the same this season and she was told that the Town is exempt from paying the increase in the minimum wage due to being a government municipality. She said there is a new Director for the Town this year. She said she has already received phone calls from parents about the minimum wage going up. She said the lifeguards are usually paid a little more due to their certifications. She suggested that we inquire as to whether we would be exempt from paying the minimum wage increase. D. Prokop said he will inquire with the State Comptroller and report back. Ms. Hartmann said she has the dates for recertifications and will'check to make sure the lifeguards have what they need. She said CPR is an annual requirement. She said there is a CPR class offered at Peconic Landing that she will pursue. L. Tortora said she will check our opening date and let Ms. Hartmann know. She believes it is June 23 through Labor Day. She said she will also check with the Board of Health as to whether our Beach Safety Plan needs updating this year. Ms. Hartmann confirmed that we will use the same time card system as last year. D. McGreevy told her we are building an accessory shed on the side of the building that will host the time clock. Ms. Hartmann asked if all payroll forms will remain the same as last year. A. Noncarrow said she would prefer that all returning lifeguards complete a new set of forms. Ms. Hartmann said she met with T. Pumillo to go over the equipment. She also confirmed that we are still using East End Sporting Goods for tee shirts. L. Tortora asked Ms. Hartmann to tell East End Sporting Goods to bill us timely and not in October like last year. It was agreed that Ms. Hartmann will work with L. Tortora on weather issues. Ms. Hartmann said she will meet with T. Pumillo again prior to opening day to confirm all is in order. Ms. Hartmann said she will rehire about 70% of the staff from last year. She will keep in communication with L.Tortora. Appointment—Denise Geis and Terry McShane, Easter Egg Hunt Thank You for Paper Denise Geis distributed copies of the thank you letters for the last two years. She explained that some businesses listed don't exist any longer. She said this format is what the paper requires in order for it to be placed for free. Ms. Geis said she will email the paper tomorrow to have the Easter Egg Hunt placed in the Community Calendar. Terry McShane proposed co-sponsors (Mattituck Park District and Mattituck Chamber of Commerce. D. Prokop said this is acceptable. Mr. McShane said the Chamber's website is promoting the event. N. Deegan asked what the donations are used for and Ms. Geis said the bicycles, prizes, and gift certificates. Mr. McShane stated that every dollar received is spent on prizes for the children. D. McGreevy confirmed that Ms. Geis will submit all receipts, etc. to us. She asked that the Commissioners see the thank you ad once it is completed and Ms. Geis said she will email it to them before placement in the paper. Ms. Geis said she will have the co-sponsors listed in the Community Calendar. Appointment—Sean Monaghan, ADT Security, Surveillance Equipment at Vets and Yacht Club Mr. Monaghan said he was here to address any questions or concerns that the Board may have regarding surveillance equipment. G. Goehringer asked about the camera durability and Mr. Monaghan said the outside cameras are tolerant to freezing weather. Mr. Monaghan did say that the cameras are subject to vandalism. He said the cameras are usually installed in a location that provides for the best view to minimize the amount of cameras needed. He said in his opinion it is best to,have a service agreement with ADT and that normal wear and tear is included. He said vandalism and an act of God would not be covered. He said there is a 90- day warranty on the equipment and he said we would only have to make one phone call for any service needs. He said the 3-year service agreements can be negotiated. He said we can direct buy or lease but leasing would require the service agreement. G. Goehringer asked about the surveillance tape and Mr. Monaghan said it is recorded with a network video recorder with a 30-day memory. He said they will show us how to operate the system and set up the monitors. He said we can purchase our own monitor and just make sure it is compatible with the recorder. He said if there isn't internet available, then you would have to review the tape at the box. D. McGreevy said if T. Pumillo sees that the Coke machine is knocked over at Breakwater or the parking lot shows any signs of damages, he can review the monitor at the site. Mr. Monaghan said you can also insert the date. D. McGreevy said at the Lodge they found a spot outside the kitchen for the monitor. G. Goehringer asked if it would pick up license plates and Mr. Monaghan said there is a special. camera for that and they are very expensive. He said it is possible that it may pick up a license plate. He said the cameras provide a deterrent and he also recommended signage. He said all cameras are the same, 3 mega pixel, infrared. He said we could drop down to 2 mega pixel. He said lighting is a great deterrent as well. He said they can also assist with frivolous slip and falls. Mr. Monaghan said Hik is the largest camera vendor and that is who ADT chooses to use. He said they would work for us. He said he is concerned about the ball field by the backstop. He said they would have to secure the metal box behind the backstop and there is a need for venting and weatherproofing. G. Goehringer said the Yacht Club is an unguarded beach and it behooves us to put a camera there. Mr. Monaghan said they will need power to put a small monitor there. He said the other sites are fine because the cameras can be mounted on a.solid facility. He said the cameras are always on but only record with motion. D. McGreevy asked about power surges and outages and Mr. Monaghan said surge protectors are used for the equipment. She said that the Commissioners agreed to 4 cameras and not 8 at Vets. Mr. Monaghan said 4 cameras are fine but he would recommend an 8-channel recorder. He said his Manager is interested in working with us. He said ADT offers discounts on home security systems. Mr. Monaghan said once a month is when people usually view the footage unless they have reason to believe otherwise. Mr. Monaghan handed out his business cards to all of us. Clerk Opened Sealed Bids L. Tortora handed out worksheets to all for keeping track of bids received. She opened the sealed bids for surplus equipment and we received 8 total bids as follows: Cori Lang -$1,256 for Toro Ground Master; $356 for Ryan Sod Cutter; $406 for Brush Hog Mower Robert Sidor- $818 for Toro Ground Master; $212 for Brush Hog Mower Howard Wolbert- $245 for Ryan Sod Cutter Mark Stulsky -$56 for Landa Power Washer; $1,176 for Toro Ground Master Douglas Cooper- $450 for Toro Ground Master Matthew Wolbert- $20 for Landa Power Washer; $1,225 for Toro Ground Master; $650 for Ryan Sod Cutter; $225 for Brush Hog Mower Kevin Romanowski - $1,000 for Toro Ground Master; $500 for Ryan Sod Cutter Upon review of all bids, the equipment will be awarded as follows: Landa Power Washer to Mark Stulsky for$56; Toro Ground Master to-Cori Lang for$1,256; Ryan Sod Cutter to Matthew Wolbert for$650; and Brush Hog Mower to Cori Lang for$406. An add-on resolution will be placed on tonight's meeting Agenda. At this time, L. Tortora opened the sealed bids for the Shrubbery Project. We received a total of 2 bids as follows: Shade Tree Nursery— Buy/Deliver$6,042; Buy/Deliver/Install $10,356 Complete Landscape & Irrigation— Buy/Deliver$4,660; Buy/Deliver/Install $8,688 Neither bidder offered a warranty due to the fact that there is no irrigation. D. McGreevy said she knows someone that would install the plants at a very low cost and he is a landscaper. D. Prokop said we can't consider someone with a separate price after this process. G. Goehringer said we are going to need to get water to the plants. D. McGreevy said these are drought tolerant plants once established. D. McGreevy said the best time to water the plants is when Tim starts work at 7 a.m. N. Deegan suggested installing an irrigation pipe with feeders. If we do our own installation, we will have to make sure someone is available to accept delivery. N. Deegan suggested we buy the plants directly and have our guys pick them up and install them. There is a total of 130 plants. D. McGreevy suggested we accept the lowest bidder's price for buy/deliver/install. N. Deegan said we are better off buying them directly and what we save on installation can go toward irrigation. All Commissioners agreed to award the bid to Complete Landscape at a total cost of$8,688. An add-on resolution will be placed on tonight's meeting Agenda. Delivery of the plants is expected by May 1. Veterans Park - Bathroom Facility Project— L. Tortora said she called the State Comptroller to see if CXT was on the State bid list and whether they recognize NJPA as a member and she does not have an answer yet. CXT's price for the Kodiac model is $75,000. ,L. Tortora said we have the DEC permit. She said this is not considered single source. She said the only outstanding permit is the SC Dept. of Health and Chris Dwyer said he expects it shortly. She said Chris Dwyer can make sure the specs match the Kodiac unit in the bid package. She said we need to let Chris know what we are doing. D. Prokop said we need to determine new dates and go out to bid. L. Tortora said she will let Chris Dwyer know about the Kodiac unit. This unit has 3 entrances and N. Deegan suggested putting it inline so as not to block the water view, north to south for building. L. Tortora will check with Chris Dwyer regarding changes to building specs and north to south location. All Commissioners agreed to this location. Call Ahead Trailer Porta Patty for Summer Season — L. Tortora said that the price that they gave D. McGreevy was for weekends only. She said the price for 7 days a week, including servicing, is $7,075/month for a minimum of 3 months. She said D. McGreevy was given a price for weekends only of$2,900/month. She said we need to clarify the weekend pricing. D. McGreevy asked L. Tortora to get a price for just weekends for the three months. Accessory Shed —D. McGreevy said she spoke with Wily Construction and was given a price of $2,100 for labor for the accessory shed and $650 in labor for the small shed. She said we can purchase materials at Home Depot and Wily said that would save money because he wouldn't have to pay sales tax. We will need to increase our limit with Home Depot from $1,000 to ` $3,000 for this purpose. D. McGreevy said we received 3 quotes and the application for the Building Department is almost completed. She will need a check for the permit fee. D. McGreevy`said the access to the shed should be lined up with the one we already have and the entrance should face west. She said the cost for the garage door is$300. She said that Wily can also build us a beach attendant but for the Yacht Club. Mattituck Lions Club/Community Room for Meetings—L. Tortora said she sent a copy of the email she received from the Lions Club to the Commissioners. G. Goehringer said he has no problem with the request. He said he told a member the cost would be $50. N. Deegan asked why they can't use the Lodge and L. Tortora said there meeting schedule conflicts with the Boy Scout meetings. N. Deegan said we don't give other organizations discounts and we should not be making any exceptions. D. Prokop said we need to keep it the same across the board. L. Tortora said the Lions Club meetings also includes a catered dinner. They are looking to use the Community Room on March 14 and April 4. G. Goehringer said they won't pay $250. N. Deegan reiterated that it should be the same for all. G. Goehringer said he recalls discussing this in the past and everyone agreed on $50 as a cost. He said they have no other place to go. D. McGreevy said that may have been a one-time accommodation only. It was agreed by D. McGreevy and N. Deegan that the fee would be $250. Mattituck Yacht Club Bodyrite Training/Bootcamp Proposal— D. Prokop emailed the Commissioners that he does not recommend approving this proposal because they are a for profit organization and it would-be considered an alienation of parkland. L. Tortora asked D. Prokop to send her a copy of the email he sent to the Commissioners. D. McGreevy asked how this is different than what the Yacht Club does with holding classes, etc. D. Prokop said we are not permitting them. D. McGreevy said they need to be stopped then. L. Tortora said we can't give exclusive use of our beach property. She said we gave them a one-time permit for an event. D. Prokop said the Commissioners need to decide whether we continue to leave the Yacht Club alone. D. McGreevy said the Yacht Club charges family members$550 and their morning sessions for ages 7+ costs $1,700, afternoon sessions for ages 9+ is $1,700 and a full day from 9-4 is$2,800 which is for profit. G. Goehringer and N. Deegan said no to the bootcamp proposal. L. Tortora will notify Bodyrite of,this decision and will draft a letter and include a suggestion that they approach the Town and will circulate to the Commissioners and Dave for approval. D. McGreevy said the Yacht Club is doing the same thing and worse. Ron McGreevy asked why the Yacht Club doesn't use their beach on the Bay, he said they own 35'. D. Prokop said at the Work Session we spoke about setting up another meeting with the Yacht Club. D. McGreevy said she will reach out to the Yacht Club. Sealcoat Parking Lot— L. Tortora said Kevin Romanowski gave her specs for this project along with a bid. She handed out copies of his specs to all. She will return his bid. She said he told her the Yacht Club is a big project. She said he was reluctant to give us specs on something he is bidding on. It was agreed that the specs provided are not adequate. D. Prokop suggested that L. Tortora contact companies to look at the sites and give us an outline on what they recommend. She said the Yacht Club parking lot is going to be extensive. She said it can't be seal coated. G. Goehringer said we should do it this year and do it right and add speed bumps. ; L. Tortora said she will contact Chris Dwyer to see if he can give us specs for this project and will report back. Aldrich Lane D. McGreevy said we should put the ad in as either a sole person or company. N. Deegan said he felt this is part-time work. D. Prokop said we should do this as an RFP and L. Tortora will need a list of vendors. D. McGreevy said she will write up an ad and send to D. Prokop for review. D. Prokop said he will revise his ad with the new concept and email L. Tortora a copy of the RFP. Breakwater and Bailie Beaches Cleanups— N. Deegan received an email from Irene Bradley about organizing a beach cleanup at Bailie Beach. This will be done the end of March. Sealcoat Parking Lot—this matter was discussed and can be found under Mattituck Yacht Club, Sealcoat Parking Lot. Miscellaneous G. Goehringer asked to confirm that the person working on our mowers is the Kaelin's in Cutchogue. N. Deegan said yes the Kaelin's on the corner of the Main Road and Cox Lane in Cutchogue. He said we are using them because T. Pumillo wasn't getting a good response from the prior person. G. Goehringer said the recent repair went to a company on Route 48 (Full Cycle Equipment Repair) and he thinks T. Pumillo took it there by accident. G. Goehringer's concern with this company is that they have no enclosure to their yard and he doesn't want our equipment left out in the weather elements. G. Goehringer said he will speak with T. Pumillo to let him know to take it to Kaelin's on the Main Road in Cutchogue from now on. G. Goehringer said that he and George Lomaga will have a telescope at the Shade Shelter on 3/30/18 at 7:30 p.m. to look at the new big moons. He said they will bring stanchion lights to the site. Public Comment Ron McGreevy, Nancy Hartmann, Denise Geis, Terry McShane and Sean Monaghan were in attendance from the public. RESOLUTIONS Resolution 2018-30 rejecting all bids and authorizing the re-advertising of the Legal Notice for the Roof-Mounted Solar Project was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-30. Resolution 2018-31 approving the rental of a trailer porta potty from Call Ahead for the 2018 summer season was unanimously withdrawn. Resolution 2018-32 authorizing an increase in non-resident guest passes for the 2018 summer season was unanimously approved: Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-32. Resolution 2018-33 authorizing running an advertisement in The Suffolk Times for turf management for fields 1 a and 1 b at Aldrich Lane was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-33. Resolution 2018-34 approving the Bill Register and payment of the current bills was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-34. Resolution 2018-35 setting the meeting schedule for April 2018 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-35. Resolution 2018-36 approving and authorizing the purchase of a Toro Broadcast drop spreader at a cost not to exceed $1,340 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-36. Resolution 2018-37 awarding the bids for surplus equipment was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-37. Resolution 2018-38 awarding the bid for the Shrubbery Project for Veterans Park and Yacht Club properties was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-38. Resolution 2018-39 approving and authorizing an increase in our limit with Home Depot from $1,000 to $3,000 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-39. Resolution 2018-40 authorizing the Clerk to solicit bids for turf management was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-40. There being no further business to come before the meeting, motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 10:15 p.m. RESOLUTION 2018-30 RESOLUTION REJECTING ALL BIDS AND AUTHORIZING AN ADVERTISEMENT FOR THE ROOF-MOUNTED SOLAR INSTALLATIONS PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby reject all bids for the Roof-Mounted Solar Installations Project received on March 1,2018 and authorize the Clerk to readvertise the Roof-Mounted Solar Installations Project for the March 8 and 15,2018 editions of The Suffolk Times. RESULT: ADOPTED 3/8/18(Unanimous) RESOLUTION 2018-31 RESOLUTION APPROVING THE RENTAL OF A TRAILER PORTA POTTY FROM CALL AHEAD FOR THE 2018 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the rental of a porta potty from Call Ahead for the 2018 summer season from June 24 through Labor Day at a cost not to exceed$ RESULT: WITHDRAWN 3/8/18(Unanimous) RESOLUTION 2018-32 RESOLUTION AUTHORIZING AN INCREASE IN NON-RESIDENT GUEST PASSES FOR THE 2018 SUMMER SEASON FROM$20 TO$25 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize an increase in non-resident guest passes effective with the 2018 summer season from$20 to$25. RESULT: ADOPTED 3/8/18(Unanimous) RESOLUTION 2018-33 RESOLUTION AUTHORIZING RUNNING'AN ADVERTISEMENT IN THE SUFFOLK TIMES FOR TURF MANAGEMENT FOR FIELDS 1A AND 1B AT ALDRICH LANE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to run an advertisement in The Suffolk Times for a company or an individual to perform part-time work for turf field management for Fields 1a and 1b at Aldrich Lane. RESULT: ADOPTED 3/8/18(Unanimous) RESOLUTION 2018-34 RESOLUTION APPROVING THE BILL REGISTER AND PAYMENT OF THE CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the March 8,2018 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 3/8/18(Unanimous) RESOLUTION 2018-35 RESOLUTION SETTING THE MEETING DATES FOR APRIL 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of April 2018: Work Session,Thursday,April 5,2018 at 6:30 p.m.and monthly meeting on Thursday,April 12,2018 at 6:30 p.m. RESULT: ADOPTED 3/8/18(Unanimous) RESOLUTION 2018-36 RESOLUTION APPROVING THE PURCHASE OF A TORO DROP SPREADER FOR FIELD MAINTENANCE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the purchase of an electric Toro Broadcast drop spreader at a cost not to exceed$1,340.00,which will be ordered off the State contract. RESULT: ADOPTED 3/8/18(Unanimous) RESOLUTION 2018-37 RESOLUTION AWARDING BIDS FOR SURPLUS EQUIPMENT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby award the following bids for surplus equipment: Landa Power Washer: Mark Stulsky$56.00 Toro Ground Master: Cori Lang$1,256.00 Ryan Sod Cutter: Matthew Wolbert$650.00 Brush Hog Mower: Cori Lang$406.00 r RESOLUTION 2018-38 RESOLUTION AWARDING THE CONTRACT FOR THE SHRUBBERY PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby award the contract for the Veterans Park and Yacht Club Shrubbery Project to Complete Landscape& Irrigation for the purchase,delivery and installation of various plantings at a cost not to exceed$8,688.00 and further authorize Chairperson Doris McGreevy to execute a contract with Complete Landscape&Irrigation for the Veterans Park and Mattituck Yacht Club Shrubbery Project,subject to the approval of Legal Counsel. RESULT: ADOPTED 3/8/18(Unanimous) RESOLUTION 2018-39 RESOLUTION AUTHORIZING THE CLERK TO PROCEED WITH INCREASING THE CHARGE CARD LIMIT FOR HOME DEPOT FROM$1,000 to$3,000 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to contact Home Depot for the purpose of increasing the charge card limit for the Park District from $1,000 to$3,000. RESULT: ADOPTED 3/8/18(Unanimous) RESOLUTION 2018-40 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR TURF MANAGEMENT' AT ALDRICH LANE FOR FIELDS 1a and 1b RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for turf management for Aldrich Lane Fields 1a and 1b. RESULT: ADOPTED 3/8/18(Unanimous) i Mattituck Park District Balance Sheet 3/8/2018 Assets Account- Account Name Balance A.200 Cash 19,801.39 A.201 Cash in Time 1,318,207.33 A.202 Payroll Account 5,488.48 A.210 Petty Cash 0.00 Total Assets 1,343,497.20 U Mattituck Park District Bill Register March 08, 2018 Date Check# Payee Amount Notes 3/6/18 26134 Advance Auto Parts 11595 3/6/18 26135 BP 192.36 3/6/18 26136 CALLAHEAD 147.00 3/6/18 26137 Eckert Oil Service, Inc. 1,180.58 — -- ------ ----- 3/6/18 26138 Full Cycle Equipment Repair 304.20 Fix Mower 3/6/18 26139 GNS Mermaid 55.50 3/6/18 26140 Harry Goldman Water Testing 60.00 3/6/18 26141 Jamesport Hardware 24.59 3/6/18 26142 Madam Supply Co. 310.94 3/6/18 26143 Mattituck Environmental Servic 80.00 3/6/18 26144 L.K.McLean Associates, P.C. 3,325.70 Solar 3/6/18 26145 National Grid 467.25 3/6/18 26146 OneStep GPS 27.90 3/6/18 26147 Optimum 235.09 3/6/18 26148 Orlowski Hardware Company, Inc 168.96 3/6/18 26149 Platinum East Electric, Inc. 2,345.00 - 3/6/18 26150 David B Prokop 950.00 3/6/18 26151 PSEG Long Island 1,337.93 3/6/18 26152 Southold Town Dept Solid Waste 9.00 Brush Disposal 3/6/18 26153 Staples Credit Plan 182.07 3/6/18 26154 Times/Review Newspapers 60.51 3/6/18 126155 Town of Southold 50.00 3/6/18 26156 Verizon 134.52 3/6/18 26157 W.B. Mason Co, Inc. 113.67 Total 11,878.72 3/8/2018 26158 Fidelis Care NY 391.24 3/8/2018 26159 Times/Review 48.11 Legal Ad for Solar Bid 3/8/2018 26160 Town of Southold 262 Vets Accessory Shed Permit 3/8/2018 26161 Southold Town Trustees 50 Inspection for Vet's Bath House Permit 12,630.07 Mattituck Park District Budget Ledger March 08,2018 Month to date Account ID Description Current Expenses& Year to Date Remaining Budget Income Budget A 1001 Real Property Taxes $ 283,000 00 $ 21,749.00 $ 263,566.81 19,433 19 A 1090 Interest-Real Prop.Tax 5.00 5.00 A.2401 Interest&Eamings 1,300.00 50.96 99.22 1,200.78 A.2440 Concession Rental 200.00 200.00 A.2590 Beach Fee Non-Resident 9,000.00 9,000.00 A.2591 Beach Fee Resident 10,000.00 10,000.00 A.2650 Sale of Excess Materials 300.00 300.00 A.2705 Gifts&Donations 650.00 650.00 A.2771 Other Revenues 37,000.00 37,000.00 a.2771.1 Lodge 0.00 1,07500 3,125.00 (3,125.00) A 2771.2 Community Room 0.00 825.00 2,675.00 (2,675.00) A 2771.3 Picmc Area 0.00 10000 20000 (200 00) A.2771 4 Fields 000 000 A.599 Appropnated Fund Balance 450,000.00 450,000.00 Total Revenues 791,455 23,800 269,666 521,788.97 A.5650 12 Parking Attend,Hourly 5,000 191.25 191.25 4,80875 A.7110 12 Parks,Part-Time Hourly 23,000 1,089.00 3,384.00 19,616 00 A 71 1112 Parks,Full-tune Hourly 57,000 4,33750 10,712 50 46,287.50 A.7112.12 Parks,Office 46,000 3,015.00 6,743.25 39,256 75 A 7110,452 Secretary 7,450 573.08 1,425.09 6,024.91 A.7110.453 Treasurer 9,450 726.92 1,88999 7,560.01 A.7180.11 Beach Manager 5,500 5,500.00 A.7180.12 Beaches,Attendants Hourly 12,700 12,700.00 A.7180.14 Lifeguards,Hourly 24,800 24,800.00 Total Personnel Expense 190,900 9,932.75 24,346.08 166,553.92 A.7110.242 Site Improvements 300,000 5,67070 12,250.83 287,749.17 A.7110.243 Equipment 55,0001 55,000.00 Total Capital Outlay 355,000 00 5,67070 12,250.83 342,749.17 A.7110 411 Sup lies&Materials 35,000 2,386.08 5,479.291 29,520.71 A.7110.412 Office Stationary 500 100.00 100.00 40000 A.7110 421 Telephone 5,500 36961 1,10892 4,391.08 A.7110.422 Electric 19,000 1,337.93 2,961.46 16,038 54 A.7110.423 Water 500 500.00 A.7110.424 Natural Gas 3,500 467.25 1,920.11 1,579.89 A.7110.425 Oil 1,500 1,180.58 1,934.50 (434 50) A7110.431 Insurance 30,000 (63.00) 1,410.98 28,589.02 A.7110.442 Site Maint/Facility Rprs 26,000 227.00 1,704.00 24,296.00 A 7110 443 E ui ment Repairs 9,000 8127 8127 8,91873 A 7110.451 Legal Council 12,000 950.00 2,850.00 9,15000 A.7110.461 Postage 550 50.00 50.00 500.00 A.7110.454 Election Tellers 300 300.00 A.7110.455 Auditing Services 10,000 10,000 00 Permits 500 50.00 50.00 450.00 A.7109 Payroll Fees 2,000 135.72 69354 1,306.46 A.7110 Bank Fees 1,500 106.24 106.24 1,393.76 Total Contractual Expense 157,350 7,379 19,650 53 136,900 A.9030.8 FICA,Employee Benefits 20,000 745.22 1,808.91 18,191.09 A.9060.8 Medical Insurance 4,000 (53 44) 54.42 3,945.58 Total Employee Benefits 24,000 692 1,863 22,137 Total Expenditures $ 727,250 $ 23,674 $ 58,111 $ 668,339 OPEN PURCHASE ORDER BALANCES-2018_ PO No PO Date Vendor Name PO AMT JAN FEB -MAR APR MAY JUN JUL hAUG SEPT OCT NOV I DEC I BALANCE 18101 1/1/2018 Northeastern Equipment Unlim 80000 800.00' 18102 1/1/2018 lAdvance Auto Parts 40000 32 53 _1 15 95 _ ---L 251.52_ 18103 1/1/2018 8P 3,50000 206 36 19236 �_ I 3,101.28 18104 1/1/2018 Optimum 2,50000 23509 23509 2,029.82 18105 1/1/2018 CALLAHEAD 2,500 00 14700 -14700 18106 1/1/2018 IC F Van Duzer Gas Service In 1,70000 448 73 - 2,206.00 1,251.27 18107 1/1/2018 East End Sporting Goods 1,50000 - 1,500.00 18108 1/1/2018 Eckert Oil Service,Inc 1,50000 75392 1,180 58 (434.50) 18109 1/1/2018 Glatfelter Brokerage Services 1,000 00 - 1,000.00 18110 1/1/2018 Harry Goldman Water Testing 1,00000 19500 6000 745.00 18111 1/1/2018 Mattituck Plumbing Supply Inc 80000 - 18112 1/1/2018 Home Depot Credit Services 1,60000 6079 800.00 1,539.21 18113 1/1/2018 The Ink Spot 1,00000 10000 - 900.00 18114 1/1/2018 Jamesport Hardware 15000 - 2459 125.41 18115 1/1/2018 Laurel Stone Supply Plus Inc 80000 - 800.00 18116 1/1/2018 Long Island Cauliflower Associ; 500.00 500.00 18117 1/1/2018 Lou's Service Station Inc 1,30000 1,300.00 18118 1/1/2018 Mathtuck Sanitation 5,200 00 80 00 8000 5,040.00 18119 1/1/2018 National Grid 1,90000 50569 46725 - 927.06 18120 1/1/2018 Orlowski Hardware Company,1 4,000 00 17474 168 96 3,656.30 18121 1/1/2018 PAYCHEX OF NEW YORK LL 1,500 00 46736 1,032.64 18122 1/1/2018 Mapam Supply Co 75000 33648 31094 102.58 18123 1/1/2018 Postmaster 650 00 1-5000 - 600.00 18124 1/1/2018 PSEG Long Island 22,000 00 62334 21,376.66 18125 1/1/2018 Suffolk County Water Authority 60000 - - 600.00 18126 1/1/2018 Southold Town Dept Solid Was 25000 900 241.00 18127 1/1/2018 Staples Credit Plan 1,50000 18207 1,317.93 18128 1/1/2018 Storr Tractor Company 50000 - 500.00 18129 1/1/2018 Times/Review Newspapers 1,200 00 6051 1,139.49 18130 1/1/2018 Town of Southold 25000 - 5000 200.00 18131 1/1/2018 Venzon Wireless 1,200 00 13473 13452 930.75 18132 1/1/2018 New York State Insurance Fun 5,50000 45847 1,05996 3,981.57 18133 1/1/2018 Venzon 1,00000 - 1,000.00 18134 1/1/2018 FIDELIS CARE NEW YORK 3,60000 20858 - 3,391.42 18135 1/1/2018 Healthplex 11000 - 110.00 18136 1/1/2018 ONE STEP GPS 29295 2790 27.90 237.15 18137 1/1/2018 L K.MCLEAN Aldnch 17,000 00 19320 3,32570 13,481.10 18138 1/1/2018 W B.Mason 800.00 - 11367 686.33 18139 1/1/2018 David Prokop 11,400 00 95000 95000 9,500.00 18140 1/1/2018 L K MCLEAN(Vets BR,Solar 23,000 00 5,45171 3,32570 14,222.59 18141 1/1/2018 _ Kaelins 3,50000 - - 3,500.00 18142 1/1/2018 Lund Valve Testing 9000 90.00 18143 1/1/2018 O'Neill 6,02085 - 6,020.85 136,363.80 9,662.20 10,266.18 - 112,300.43 Clerk's Report of Receipts Period Covering February - February 28 , 2018 Deposit Other Revenue Picnic Comm Total Beach Concession Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Rental January Report 2,050.00 $ 100.00 $ 1,850.00 $ - $ - $ 4,000.00 $ - $ - - February Report 1,075.00 100.00 825.00 - - 2,000.00 February Report 2/122018 Manorville Boy Scout T-221 Usage Fee 2/16, 17&18 575.00 Boy Scouts of Ame.Troop-64 Usage Fee 6/15,16&17 500.00 Frank Scarola Usage Fee 8/4/2018 400.00 2/15/18 Robert Johnson Usage Fee 6/16/2018 100.00 Anthony Rosamilla for 2/27/18 Stephanie Romer Usage Fee 6/2/2018 425.00 FEBRUARY RECEIPTS: 1,075.00 $ 100 00 $ 825.00 $ - $ 2,000.00 $ - $ -YEAR TO DATE 3,125.00 $ 200.00 $ 2,675.00 1 $ - $ - $ 6,000.00 1 $ - I $ - - PAGE 1 3/8/2018 � 1,JTCa ry\vLJC-,,� 1\.vitG ock-Ni O IN`0^14 )VOO 06EQ -rAmc—JLo .5 G-v\Vice lak4"o 12CIPOIN Ll FLO I)L(jL,> -c,,jOLAJ Lev C,, Leo Lor lqc�.Iarj &L.�� TVL�Acvs 171 LCL ULP Ti,%A5t4 L 0 A Pre" L40 7v),-'sH -5 CrJTV%rltvcc iv NA60C (-W/% L Ak/6 — f —__ -_��1 C iL L irk�L� _ � — -- _. _ ._..__-�_ TV\, VV-. 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