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HomeMy WebLinkAbout02/08/2018 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, February 8, 2018 @ 6:30 p.m. Presiding Commissioners Doris McGreevy, Chairperson Gerard Goehringer, Commissioner Nicholas Deegan, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order Pledge Approval of 1/11/18 Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow Maintenance Update Tim Pumillo Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 7:30 p.m.: Chris Dwyer re: Veterans Bathroom Facility and Solar Projects 1. Resurface Breal�ater and Yacht Club Parking Lots 2. Planting.Project for,Veterans Park and Yacht Club 3. Surplus Equipment 4. Gas Quotes for Generator, Lodge Stove &Aldrich Lane 5. Commissioners— Cell Phones 6. Veterans Park Bathroom Facility Project— Legal Notice 7. Solar Project for Veterans Park and the Lodge — Legal Notice RESOLUTIONS Resolution 2018-22 authorizing the Secretary to publish the Legal Notice for the Veterans Park Bathroom Facility Project Resolution 2018-23 authorizing the Secretary to publish the Legal Notice for the Solar , Project for Veterans Park and the Lodge Resolution 2018-24 authorizing the Clerk to solicit bids for resurfacing the Breakwater and Yacht Club parking lots Resolution 2018-25 authorizing the Clerk to solicit bids for the Veterans Park and Yacht Club Planting Project ~~- Resolution 2018-26 approving the Bill Register and payment of the current bills Resolution 2018-27 setting the meeting dates for March 2018 PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES FEBRUARY 8, 2018 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner David Prokop, Legal Counsel Angela Noncarrow, Treasurer Lydia Tortora, Clerk Tim Pumillo, Maintenance Lynne Krauza, Secretary CALL TO ORDER D. McGreevy called the meeting to order at 6:30 p.m. G. Goehringer is excused from this meeting. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to approve the Minutes from the January 11, 2018 Meeting submitted via email. TREASURER'S REPORT A. Noncarrow reported that we have $30,083.94 in cash, $1,323,907.37 in the Money Market Account, $6,972.95 in the Payroll Account and $0.00 in petty cash. She said the bills totaled $10,058.96 and that the NYS Insurance Fund check was larger due to the Commissioners' agreement to pay the remaining two months at once to avoid installment and late fees. The bills that came in after the Work Session will be add-ons to the Bill Register and were circulated to the Commissioners for approval. A. Noncarrow said the add-on bills totaled $2,279.77 and the Bill Register will be advised this evening to include these add-ons and provided to L. Krauza. Upon reviewing the Budget Ledger, D. McGreevy asked if we received property tax checks from the Town of Southold. A. Noncarrow said we received $145,500 in property tax revenues that was not reflected and she will revise the Budget Ledger accordingly. Upon reviewing the open Purchase Order list, D. Prokop asked if this was done using Sage software and A. Noncarrow said no that 'she did it herself. He said that the list looks great and the declining balances are very helpful. He also acknowledged the amount of work that went into preparing this list. N. Deegan questioned why the January Verizon bill wasn't included on the open Purchase Order list as this is a monthly bill. A. Noncarrow said she will add it to the list. N. Deegan questioned why he had not seen the Christopher Shashkin invoice in the sum of$87.50 and L. Tortora said the bill came in today. Mr. Shashkin provided tech services assessing our Sage software system. He asked if there was any discussion over this matter and L. Tortora said she had discussed with the Commissioners that we needed someone to clean the computers and she needed to hook up the fax to the new printer. N. Deegan said hiring him to do work should have been discussed by the Board first and that he recalls interviewing him for the Treasurer position and felt he was more qualified and mentioned this to D. McGreevy and she wasn't interested in hearing it at that time. D. McGreevy said she discussed with L. Tortora the need for her computer to be worked on, etc. and authorized the work. D. McGreevy said she wanted everything working and operational in 2018 regarding the computers and equipment in the office. She said she asked L. Tortora to find someone who could perform these services. She said Mr. Shashkin only charges $35 per hour for tech services which saved us money because most people/firms that do this work charge a lot more. She further stated her dismay that N. Deegan wanted to revisit the Treasurer's position which was already voted upon and we are now in 2018. She said to N. Deegan that you may not get everything you want, sometimes you will, sometimes you won't, and we need to move forward from now on. N. Deegan asked if Mr. Shashkin was advising A. Noncarrow on the Treasurer position and D. McGreevy said no just computer work. D. McGreevy commended A. Noncarrow on a job well done. L. Tortora said that Mr. Shashkin told her that Sage is not a good program and their tech support is not user friendly. D. Prokop asked if we should create an open Purchase Order for him and L. Tortora said that he is only going to do some computer work so she did not feel it was necessary. D. Prokop asked if it will be less than $500 and L. Tortora said yes. If the total paid to him will be less than $500, there is no need for an open Purchase Order per D. Prokop. D. Prokop asked if we received paperwork from O'Neill regarding the generator and L. Tortora said we are still waiting for documentation. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said January was a very active month with $4,000 in other revenues and she never remembers doing that in the past. She said she has been taking lots of bookings and has had a steady stream of inquiries about the Community Room. She said we are doing well. The Commissioners audited Boy Scout Troops 371 and 244 and everything was found to be in order. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update T. Pumillo said the insulation is done at Aldrich Lane and he finished it up today. He said he spoke with N. Deegan about possibly having to replace some nets and goals at Aldrich fields. N. Deegan said we are not ordering anything for the fields until we assess what we need. L. Tortora said we own one youth net, one full size net and Mattituck Soccer Club owns one. N. Deegan said they cost about $4,000-$5,000 each. It was agreed by the Commissioners that this matter will be placed on the Work Session Agenda for March 1, 2018. T. Pumillo'handed D. McGreevy three quotes he obtained for the gate at Veterans Park. He said if we get a new shed for the lifeguard equipment, we will need electric for the time cards. He said we will need to move the dumpster out a bit to the west. He said we need to get going on the permit from the Town for the shed. T. Pumillo also gave her paperwork he received from three companies on ice eaters. D. McGreevy asked about electric for the ice eaters and T. Pumillo said we are going to need an electrician to repair the electric at Love Lane for the ice eater. T. Pumillo said that the ice eaters cost about$700 each and are '/ horsepower which covers about 60 feet. He said we should only need one for that area. He said it will probably cost another$700 for an electrician. He said come the spring, we will not be able to get anyone to the site. D. McGreevy said she will ask around about an electrician for this repair. T. Pumillo said we have additional items to add to L. Tortora's surplus equipment list as follows: ceramic tiles, one picture window and double interior doors 72". N. Deegan said he would like to replace the door in the men's bathroom at Vets with the door they have in surplus if it is a left hand swing. T. Pumillo said Dave is back to work after being sick. He said everything is running pretty good. D. McGreevy told T. Pumillo that we need to replace the locks on the two exterior doors and one interior door of the meeting room. N. Deegan said we need to change the exterior door locks to tumbler and Grilling Hardware has them. T. Pumillo said that Long Island Cauliflower still has Ed Grohoski as an authorized purchaser for the Park District. D. McGreevy asked L. Krauza to prepare a letter asking them to remove Ed and add T. Pumillo. T. Pumillo is now in charge of ordering supplies and he has been ordering them through WB Mason. L. Tortora reminded him to give her the packing slips from each order. D. McGreevy confirmed we are up to date with supplies. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept and approve the Maintenance Update. Resurface Breakwater and Yacht Club Parkinq Lots D. McGreevy said she met with a contractor regarding the parking lots. She said he will send us a proposal but mentioned there could be a problem at Yacht Club by the Bay due to the water table. She said the contractor said that Breakwater parking lot is in better condition. She said the contractor is Kevin Romanowski and he is going to write up the specs for this work. She said we will proceed with this project once we get the specs. She said he estimated about $10,000 for Yacht Club and $2,000 for Breakwater. L. Tortora said she has a list of vendors for this project. N.'Deegan asked if this will be an RFP and both D. Prokop and L. Tortora said yes. D. McGreevy told L. Tortora to let the Commissioners know when the specs are ready to be reviewed. Planting Project for Veterans Park and Yacht Club L. Tortora said she is working on an RFP for this project. She said one is for purchase and delivery only, which does not have to be at prevailing wage and the other is just for purchase. She circulated a draft and said she will send the RFPs to Shade Tree Nursery, North Fork Landscaping, Complete Landscaping and Warrens Nursery. D. Prokop confirmed that we will prepare an RFP for both properties as one project. The Commissioners agreed. D. McGreevy said when she got quotes last year she was told the price would be cut in half for the plants if they don't have to install them. She said the plants will not be guaranteed because we do not have irrigation at these sites. She said we will need to find someone to install the plants and has a neighbor who said he could install them for us. The neighbor works in landscaping. L. Tortora will have the RFPs due by March 6. D. McGreevy gave L. Tortora a map of the planting areas for the RFP. Ron McGreevy (audience comment) asked about how far off the road we can plant in connection with the Town Code. D. McGreevy said we can put them where the existing shrubs are and that we don't want people driving on the lawn and parking and these plants will make a beautiful barrier. She said the plants will not require pruning or maintenance and are drought tolerant. She said natural flora will be used. Surplus Equipment L. Tortora distributed a list for surplus equipment. Brush hog is a mower. The viewing date will be Saturday, February 24 from 9 a.m. to Noon. T. Pumillo will arrange to be there as he is working that day. L. Tortora said she will have quotes due by our meeting on March 8. L. Tortora will revise her list to include assorted ceramic tiles, one Anderson 3' x 4' picture window with insulated glass and one set of 72" wide double interior doors. L. Tortora asked if there will be any minimum bid included. D. Prokop said we can reject offers and no values should be placed in the Legal Notice. She will send the revised list to L. Krauza and she will prepare a draft Legal Notice for approval. It was agreed that this Legal Notice will be placed in the 2/22/18 edition of The Suffolk Times. Gas Quotes for Generator, Lodge Stove and Aldrich Lane L. Tortora distributed a summary sheet of quotes received. She said she doesn't understand the Paraco Gas quote. D. Prokop said we discussed at the Work Session how much fuel we thought we were going to use. He said Great White Propane charges an annual lease fee of $175 if use less than 200 gallons a year and Van Duzer charges a one-time fee for leasing tanks. He said Great White based on our usage at both locations will be no fee and will save us about $1,000. He asked if anyone knew anything about Great White and N. Deegan said they are in Riverhead. -The Commissioners agreed to go with Great White and L. Tortora asked who is going to let Van Duzer know. She said we have been with Van Duzer for a long time and what happens to their tanks on our sites. L. Tortora said she will not notify Van Duzer until she is advised as to how to handle it. D. Prokop asked if there is a fee to remove the tanks. N. Deegan said he isn't sure about the billing for Van Duzer. He said two tanks are for the generator only and 1 for Aldrich for the heater. L. Tortora said the quotes are not accurate given this information. N. Deegan will provide L. Tortora with specs for this quote and it was agreed that this matter will be placed on the Work Session Agenda for March 1. Commissioners—Cell Phones N. Deegan said he mentioned at the last Work Session to get rid of Commissioner cell phones. D. McGreevy said she needs a cell phone. N. Deegan said he doesn't have one and doesn't want one. D. McGreevy said she needs one and rides around to various sites and puts in a lot of tiMe and needs to contact T. Pumillo often. She said N. Deegan works 5 days a week and she is working at the Park District 5 days a week. N. Deegan said he doesn't feel this should be a taxpayer expense. Veterans Park Bathroom Facility and Solar Projects— Legal Notices Appointment: Chris Dwyer, L.K. McLean Associates, P.C. Solar Project Chris Dwyer said he spoke with a couple of firms and they have their own technology on the panels and have to meet all Codes applicable, including the National Electric Code and coordinate all inspections with the Town. He said they evaluate the roof system(s) where the panels will be installed. He said this language is included in the bid packet. He said they get certifications and stamped plans and he said these firms are very eager for this project. D. McGreevy was concerned with the quality of panels to be used and Chris said the bid documents contain language to provide a specific quality of panel. It was agreed that Aldrich Lane and all references thereto be removed from the bid packet. Chris said the contractor will obtain the permit from the Town. He said we should not need DEC or Trustees permits. L. Tortora gave Chris the revised Legal Notice for Solar. L. Krauza will send it to The Suffolk Times for publishing in the 2/15/18 and 2/22/18 editions. D. Prokop asked if a permit was necessary from the State and whether the only permit we needed was from the Town. He said as a municipality we may be required to obtain a permit from the State. Chris said he will inquire about a State permit and report back. Chris said the project will be coordinated with PSEG for remote metering and rebates and felt that 60 days to complete the project was good. He then said it could take a month to get the permit from the Town and 90 days may be more appropriate. It was agreed that the completion time frame will be 90 days to allow for permits. He said the physical work will take 4-6 weeks. D. McGreevy said she doesn't think it will affect bookings or activities. Chris said it usually takes 7-10 days to get into contract. Chris said he will confirm with the DEC and Trustees what they require. Chris said he is meeting with Mike Verity at the Town tomorrow regarding this project. We had concerns over the installation interfering with the Pavilion. Chris will add language to the bid packet that all staging of equipment and materials be approved by the Park District. He said they will start with 10 bid packets and make more as needed. Chris said he will reach out to vendors. Veterans Bathroom Facility Project Chris Dwyer said the DEC wants more of an explanation as to the demolition of the existing structure and whether it is considered a historical structure. He said they responded and are waiting for their determination. He hopes to have it by the end of January. He said anything built after 1977 is not considered historical in nature. N. Deegan said he thinks the language in LKMA's letter may confuse them that the well was abandoned. Chris said we are not changing the sanitary system at all and tried to explain the existing system rather than replace something outdated. Chris said the plans reflect the Cortez unit as a seasonal use. D. Prokop said the start date should be tied to permitting. N. Deegan said he spoke with the manufacturer rep and if we can contract now, we can have the building in 90 days. L. Tortora said the LKMA contract states that once permits are secured the bid package would be prepared. She said the bid package contract states that the work will commence no later than 10 days after signing the contract which is contradictory. Chris said we decide when to go out to bid. N. Deegan suggested we order the building ourselves and save on the markup. Chris said we will need a crane. N. Deegan said we can time everything for when the building will arrive. He said he was told it will take 3 hours for installation. He said we will need 60 amp electrical service for the building. L. Tortora expressed concerns over digging up the existing walkways. N. Deegan said they can jet underneath the walkway and not have to rip it up. N. Deegan said we can buy the building off the State contract for about $40,000 and LKMA's cost is approximately $145,000. He said we go with whatever the Town says as to foundation or concrete pad. N. Deegan said he and L. Tortora discussed only one bathroom for men and women not being enough. D. McGreevy said we have the porta potty at the playground. L. Tortora said no one wants to use it and when there is a group in the picnic area, Community Room, and people from the beach, she is concerned about people still lining up to use the inside bathrooms. N. Deegan said they have a Kodiac model that has double stalls but is waiting for a price. He said if people use the stall as a changing area and lock the door, it will tie up the bathroom longer. Chris said going with the larger unit will require minor changes to the plans but wasn't sure if it would require permits from DEC or Trustees. D. McGreevy said she is not in favor of two stalls in the Ladies and Men's Rooms. N. Deegan said we should also consider shade and that people like the overhang like at one of the Town beaches. He said we could cover the patio we have. He asked if we demolish the existing building, can we put something back up. L. Tortora said probably not. Chris said he will inquire with the Trustees on Monday. G. Goehringer was contacted by cell phone and place on speaker for this discussion. D. Prokop explained that N. Deegan is proposing purchasing the building off the State contract to save the markup which is about a $40,000-$50,000 savings. G. Goehringer said he is fine with that so long as Chris is on site during this period of time. He also said that someone needs to be present when the building is delivered. Chris said he can modify the bid package to say building by owner. D. McGreevy explained to G. Goehringer her concerns about having one contractor do everything even though we would save money and that she doesn't want to be responsible for the building and the tie-in. G. Goehringer asked how the building is moved off the truck and that the manufacturer should be responsible for breakage. N. Deegan said the manufacturer takes care of moving the building off the truck. G. Goehringer said he wants Chris to watch the manufacturer and contractors. N. Deegan said Chris has 20 hours of oversite built into his proposal. G. Goehringer said he doesn't care how many hours for Chris so long as we have the oversite throughout the entire project. D. McGreevy reiterated that she does not feel we should take on this responsibility. D. Prokop said this will take the performance bond out of the project regarding the structure. He said this places a burden on Chris separate of what we had. D. Prokop said it is a big shift in responsibility and we will have to call a bonding company. G. Goehringer said we will need a certified person or engineer. Chris said he has 20 hours of inspection services built in as far as accuracy of how everything lines up. He said it is not full-time and he said this would be more of a headache. He said the contractor is responsible for installing everything. N. Deegan said he will coordinate with the manufacturer on delivery, etc. and with the contractor and G. Goehringer said there are a lot of layers to coordinate. G. Goehringer and N. Deegan were in favor of buying the building outright. G. Goehringer was asked about whether he thought one stall in each bathroom was enough. He said there should be 2 stalls in the Ladies Room and a urinal and toilet in the Men's Room. L. Tortora and L. Krauza expressed the need for a changing table and N. Deegan said the cost is $425 to order it through the manufacturer. This has now become a fall project. Chris said he wasn't sure they could hook up everthing and they will have to submit certified payroll at prevailing wage. Chris said the SCDHS work is certified by the County and they inspect as part of the permit. Chris said the contractor would get the roughing done and the manufacturer would have to do the rest. Chris said we should look into what the manufacturer actually offers. He said we will need a local certified installer. He said if they plop the building only we will still need a contractor to do the job and it may not be as desirable for contractors to bid on. N. Deegan said he spoke with the manufacturer tonight and he is going to send him the pricing on the Kodiac unit. He said he will email the information upon receipt. D. Prokop said he needs to get details for the new building and that we need to define the installation. Chris said he will use a local crane company which costs about$3,500 per day. G. Goehringer said he wants to move the little building and if it won't survive a move, then remove it. He said the new building goes where the little building was. He said the lifeguard stand is our responsibility to remove or demolish. Chris said he used removed and also said that the Trustees want us to define our intentions. D. McGreevy asked L. Tortora to contact Call Ahead about the trailer porta potties and cost information to use during the summer season. It was agreed that this matter will be placed on the Work Session Agenda for March 1. Aldrich Lane Building Addition Chris said we received construction approval for the new sanitary system at Aldrich Lane and now we can move forward with that project. He reiterated that the approval was based on employee use only. Public Comment Ron McGreevy and Denise Geis were in attendance from the public. Ms. Geis said that she and Terry McShane from the Mattituck Chamber will need an appointment at our March 8 meeting at 7:20 p.m. to discuss the thank you article for the newspaper regarding the Easter Egg Hunt. RESOLUTIONS Resolution 2018-22 authorizing the Secretary to publish the Legal Notice for the Veterans Park Bathroom Facility was unanimously withdrawn. Resolution 2018-23 authorizing the Secretary to publish the Legal Notice for the Solar Project for Veterans Park and the Lodge was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-23. Resolution 2018-24 authorizing the Clerk to solicit bids for resurfacing the Breakwater and Yacht Club parking lots was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-24. Resolution 2018-25 authorizing the Clerk to solicit bids for the Veterans Park and Yacht Club Planting Project was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-25. Resolution 2018-26 approving the Bill Register and payment of the current bills was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-26. Resolution 2018-27 setting the meeting schedule for March 2018 was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-27. Resolution 2018-28 authorizing the Secretary to publish the Legal Notice for the sale.of surplus equipment was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2018-28. There being no further business to come before the meeting, motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to adjourn the meeting at 9:15 p.m. RESOLUTION 2018-22 RESOLUTION AUTHORIZING PUBLISHING OF THE LEGAL NOTICE FOR THE VETERANS PARK BATHROOM FACILITY PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to publish the Legal Notice for the Veterans Park Bathroom Facility Project in The Suffolk Times for two weeks on February 15 and 22, 2018, subject to the approval of Legal Counsel. RESULT: WITHDRAWN 2/8/18 (Unanimous) RESOLUTION 2018-23 RESOLUTION AUTHORIZING PUBLISHING OF THE LEGAL NOTICE FOR THE SOLAR PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to publish the Legal Notice for the Solar Project for Veterans Park and the Lodge in The Suffolk Times for two weeks on February 15 and 22, 2018, subject to the approval of Legal Counsel. RESULT: ADOPTED 2/8/18 (Unanimous) RESOLUTION 2018-24 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR RESURFACING THE BREAKWATER &YACHT CLUB PARKING LOTS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for resurfacing the Breakwater and Yacht Club parking lots. RESULT: ADOPTED 2/8/18 (Unanimous) RESOLUTION 2018-25 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR THE VETERANS PARK AND YACHT CLUB PLANTING PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for the Veterans Park and Yacht Club Planting Project. RESULT: ADOPTED 2/8/18 (Unanimous) RESOLUTION 2018-26 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the February 8, 2018 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 218/18 (Unanimous) RESOLUTION 2018-27 RESOLUTION SETTING MEETING DATES FOR MARCH 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of March 2018: Work Session, Thursday, March 1, 2018 at 6:30 p.m. and monthly meeting, Thursday, March 8, 2018 at 6:30 p.m. RESULT: ADOPTED 2/8/18 (Unanimous) RESOLUTION 2018-28 RESOLUTION AUTHORIZING THE SECRETARY TO PUBLISH THE LEGAL NOTICE FOR THE SALE OF SURPLUS EQUIPMENT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Secretary to publish the Legal Notice for the sale of surplus equipment in The Suffolk Times for the February 22, 2018 edition, subject to the approval of Legal Counsel. RESULT: ADOPTED 2/8/18 (Unanimous) I _ z Mattituck Park District Balance Sheet 2/8/2018 Assets Account Account Name Balance A.200 Cash 30,083.94 A.201 Cash in Time 1,323,907.37 A.202 Payroll Account 6,972.95 A.210 Petty Cash 0.00 Total Assets 1",360,964.26 Mattituck Park District Bill Register February 08,2018 Date Check# Payee Amount 2/6/18 25841 CALLAHEAD 147.00 2/6/18 25842 C.F.Van Duzer Gas Service Inc 214.26 2/6/18 25843 FIDELIS CARE NEW YORK 208.58 2/6/18 25844 Harry Goldman Water Testing 195.00 2/6/18 25845 L.K. McLean Associates, P.C. 5,644.91 2/6/18 25846 National Grid 505.69 2/6/18 25847 New York State Insurance Fund 1,059.96 2/6/18 25848 Postmaster 50.00 2/F/18 25849 David B Prokop 950.00 2/6/18 25850 PSEG Long Island 623.34 2/6/18 25851 Robert E. Paladino 450.00 2/6/18 25852 Schwing Electrical Supply Corp 10.22 Total 10,058.96 J� Add on: .Q 26107 BP 283.14 ✓ 26108 C.F.Van Duzer 227.48 26109 The Ink Spot 100.00 26110 Mattituck Environmental 80.00 26111 One Step GPS 27.90 ✓ 26112 Optimum 235.09 26113 Christopher Shashkin 87.50 26127 Riverhead Lumber 388.91 26128 GNS Mermaid 96.90 26129 Home Depot 60.79 26130 Madam 336.48 26131 PSEGLI 26.95 26132 Verizon 134.73 26133 Orlowski 173.91 Grand Total 12,318.74 Mattituck Park District Budget Ledger February 08,2018 Month to date Account ID Description Current Expenses& Year to Date Remaining Budget Income Budget A.1001 Real Property Taxes $ 283,000.00$ 145,500.81 $ 241,817.81 41,182 19 A.1090 Interest-Real Prop.Tax 5 00 5 00 A.2401 Interest&Earnmgs 1,300.00 48.26 4826 1,25174 A.2440 Concession Rental 200.00 1 200.00 X.2590 Beach Fee Non-Resident 9,000.00 9,00000 A.2591 Beach Fee Resident 10,000 00 10,000 00 A.2650 Sale of Excess Materials 300 00 300,00 A.2705 Gifts&Donations 650.00 650.00 A 2771 Other Revenues 37,000.00 37,000 00 a2771.1 Lodge 0.00 1,100.00 21050.00 (2,050 00) A2771.2 Community Room 0.00 400.00 1,850.00 (1,850.00) A.2771.3 Picnic Area 0.00 0.00 100.00 (100 00) A 27714 Fields 000 000 A.599 Appropriated Fund Balance 450,000.00 450,000.00 Total Revenues 791,455 147,049 245,866 545,588.93 - ----- ---- --- ------- -------- ----- - -- ------------ A.5650 12 Parking Attend.,Hourly 5,000 19125 191.25 4,80875 A 7110.12 Parks,Part-Time Hourly 23,000 1,59500 2,29500 20,705 00 A.7111 12 Parks,Full-time Hourly 57,000 4,075.006,375.00 50,625.00 A.7112.12 Parks,Office 46,000 2,835.25 3,728.25 42,271 75 A.7110.452 Secretary 7,450 573.08 852.01 6,597.99 A.7110.453 Treasurer 9,450 726.92 1,163.07 8,286.93 A 7180.11 Beach Manager 5,500 5,50000 A.7180.12 Beaches,Attendants Hourly 12,700 12,700.00 X.7180.14 Lifeguards,Hourly 24,800 24,800.00 Total Personnel Expense 190,900 9,996.50 14,604.58 176,295 42 X.7110.242 Site Improvements 300,000 6,105.13 6,580.13 293,419.87 A.7110.243 Equipment 55,000 55,000.00 Total Capital Outlay 355,000 00 6,105.13 6,58013 348,419.87 X.7110.411 Supplies&Materials 35,000 1,489.12 3,093.21 31,906.79 A.7110 412 Office Stationary 500 100.00 10000 40000 A.7110 421 Telephone 5,500 369.82 73931 4,760.69 A.7110.422 Electric 19,000 65029 1,62353 17,376.47 A.7110.423 Water 500 500.00 A.7110 424 Natural Gas 3,500 947.43 1,452.86 2,047.14 A.7110.425 Oil 1,500 753.92 753.92 746.08 A.7110 431 Insurance 30,000 -1,01551 1,473.98 28,526 02 X.7110 442 Site Maint/Facility Rprs 26,000 227.00 1,47700 24,523 00 X.7110 443 Equipment Repairs 9,000 81.27 81.27 8,918.73 A.7110.451 Legal Council 12,000 950.00 1,900.00 10,100.00 A.7110.461 Postage 550 50.00 5000 500.00 A.7110.454 Election Tellers 300 300.00 A.7110.455 Auditmg Services 10,000 10,000.00 Permits 500 50000 A.7109 Payroll Fees 2,000 7046 55782 1,442.18 A.7110 Bank Fees 1,500 106.24 106.24 1,393.76 Total Contractual Expense 157,350 6,811 12,745.08 143,941 A 9030.8 FICA,Employee Benefits 20,000 750.10 1,063.69 18,936.31 A 9060.8 Medical Insurance 4,000 107.86 107861 3,892.14 Total Employee Benefits 24,000 858 1,1721 22,828 Total Expenditures $ 727,250 $ 23,771 $ 35,1011$ 691,485 __------------- OPEN PURCHASE ORDER BALANCES-2018 PO No PO Date Vendor Name PO AMT JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC BALANCE 18101 1/1/2018 Northeastern Equipment Unlim 800.00 800.00 18102 1/1/2018 Advance Auto Parts 400.00 32.53 367A7 18103 1/1/2018 BP 3,500.00 206.36 3,293.64 18104 1/1/2018 Optimum 2,500.00 24M.00 18105 1/1/2018 CALLAHEAD 2,500.00 147.00 - 2,353,00 18106 1/1/2018 C.F.Van Duzer Gas Service in 1,700.00 214.26 1,485.74 16107 1/1/2018 East End Sporting Goods 1,500.00 1150000 18108 1/1/2018 Eckert Oil Service,Inc. 1,500.00 753.92 746.08 18109 1/12018 Glatfelter Brokerage Services 1,000.00 1,000 00 18110 1/12018 Harry Goldman Water Testing 1,000.00 195.00 805.00 18111 1/12018, Mattituck Plumbing Supply Inc.,^ 800.00 800.00 18112 1/12018 Home Depot Credit Services 1,60000 1,600 00 18113 1/12018 The Ink Spot 1,000.00 1,000 00 18114 1/12018 Jamesport Hardware 150.00 160.00 18115 1/12018 Laurel Stone Supply Plus Inc. 800.00 800.00 18116 1/12018 Long Island Cauliflower Associ 500.00 500.00 18117 1/12018 Lou's Service Station Inc 1,30000 1,300 00 18118 1/12018 Mattituck Sanitation 5,200.00 5,200.00 18119 1/12018 National Grid 1,900.00 505.69 1,39431 18120 1/12018 Orlowski Hardware Company,1 4,000.00 17474 3,825.26 18121 1/12018 PAYCHEX OF NEW YORK LL 1,500.00 1,500 00 18122 1/12018 Madam Supply Co. 75000 750.00 18123 1/12018 Postmaster 650.00 65000 18124 1/1/2018 PSEG Long Island 22,000.00 623.34 21,376.66 18125 1/12018 Suffolk County Water Authority 60000 600.00 18126 1/12018 Southold Town Dept Solid Was 250.00 260.00 18127 1/12018 Staples Credit Plan 1,50000 1,500 00 18128 1/1/2018 Ston•Tractor Company 500.00 500.00 18129 1/12018 Times/Review Newspapers 1,200.00 1,200.00 18130 1/12018 Town of Southold 25000 250.00 18131 1/12018 Verizon Wireless 1,200 00 134.40 1,065.60 18132 1/12018 New York State Insurance Fun 5,500.00 458.47 1,05996 3,981.57 18133 1/12018 Venzon 1,000.00 1,000 00 18134 1/12018 FIDELIS CARE NEW YORK 3,60000 208.58 3,391.42 18135 1/12018 Healthplex 110.00 11000 18136 1/12018 ONE STEP GPS 29295 292.95 18137 1/12018 L.K.MCLEAN Aldrich 17,000.00 193.20 16,806.80 18138 1/12018 W.B.Mason 800.00 800.00 18139 1/12018 David Prokop 11,400 00 950.00 950.00 9.500.00 18140 1/1/2018 L K.MCLEAN(Vets BR.,Solar 23,000 00 5,451.71 17,548.29 18141 1/12018 Kaelins 3,50000 3,500.00 18142 1/12018 Lund Valve Testing 90.00 90.00 18143 1/12018 O'Neill 6,020.85 61020.85 136,363.80 8,700.13 2,009.96 - - - - - - - 124,104.64 f Clerk's Report of Receipts Period Covering January 1 - January 31 , 2018 Deposit Other Revenue Picnic Comm Total Beach Concession Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Rental January Report 2,050.00 $ 100.00 $1,850.00 $ - $ - $ 4,000.00 $ - $ - - January Report 1/3/18 Troop 45 Boy Scouts Arne. Usage Fee 1/12, 13&14 950.00 Mattiuck-Laurel Civic Assoc. Usage Fee 1/24/2018 250.00 1/8/18 Diane Bianculli Usage Fee 7/7/2018 100.00 775.00 1/16/18 Janet Marron Usage Fee 3/10/2018 425.00 1/18/18 S.C. Boy Scouts Troop 371 Usage Fee 1/26,27&28 575.00 1/22/18 Boy Scouts Ame.Troop 244 Usage Fee 1/19,20&21 525.00 James King Usage Fee 2/11/2018 400.00 JANUARY RECEIPTS: 2,050.00 $ 100.00 $1,850.00 $ - $ - $ 4,000.00 $ - $ - YEAR TO DATE 2,050.00 $ 100.00 $1,850.00 $ - $ - $ 4,000.00 $ - $ - - PAGE 1 2/5/2018