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Home My WebLink About01/11/2018 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, January 11, 2018 @ 6:30 p.m. Presiding Commissioners Doris McGreevy, Chairperson Gerard Goehringer, Commissioner Nicholas Deegan, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order Pledge Approval of 12/2/17 Special Executive Session Meeting, 12/11/17 Meeting and 1/5/18 Organizational Meeting Minutes Presented via email Treasurer's Report Angela Noncarrow Mainteqince Update Tim Pumillo Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments re_gardin_q non-agenda items will be held at the ehd of the meetin_g Please limit comments to no more than 5 minutes 1. 2018 Budget Ledger 2. 2018 Purchase Orders 3. Reserve Policy for Operating Budget and Capital Projects 4. Charge Card Policy 5. MPD Health Insurance Contribution for 2018; Fidelis Open Purchase Order 6. Chris Dwyer's Progress with Projects 7. Commissioner and Treasurer Business Cards 8. Gas Quotes for Generator RESOLUTIONS Resolution 2018-13 authorizing the use of Charge Cards for Home Depot, Staples, BP, etc. in accordance with our Policy Resolution 2018-14 authorizing and approving the list of vendors and amounts for open Purchase Orders for 2018 Resolution 2018-15 approving the Park District's contribution rate for health insurance for full-time employee for 2018 Resolution 20f8-16 approving the Bill Register and payment of the current bills Resolution 2018-17 setting the meeting dates for February 2018 PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JANUARY 11, 2018 Attendance Doris McGreevy, Chairperson Nicholas Deegan, Commissioner Gerard Goehringer, Commissioner David Prokop, Legal Counsel Angela Noncarrow, Treasurer Lydia Tortora, Clerk Tim Pumillo, Maintenance Lynne Krauza, Secretary CALL TO ORDER L. Krauza called the meeting to order at 6:40 p.m. N. Deegan arrived late. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to approve the Minutes from the Special Executive Session Meeting on December 2, 2017, December 11, 2017 Meeting and January 5, 2018 Organizational Meeting submitted via email. TREASURER'S REPORT A. Noncarrow reported that we have $29,355.70 in cash, $1,085,092.75 in the Money Market Account, $8,469.93 in the Payroll Account and $0.00 in petty cash. She said the bills totaled $11,159.55 and that the Fidelis check in the sum of$208.58 was to be voided until the Commissioners determine the Park District's contribution rate for health insurance for the full- time employee. The bills that came in after the Work Session will be add-ons to the Bill Register and were circulated to the Commissioners for approval. D. Prokop questioned the two payments which were for the Breakwater Shade Shelter and the new mower purchased from Storr Tractor. He asked the status of the propane for the generator and L. Tortora said that we were waiting for one more quote from Paraco Gas. Paraco is sending a rep out next week to the site. She also reported that we are still waiting for documentation from O'Neil Outdoor Power regarding the generator before payment can be made. A. Noncarrow said she updated the Budget Ledger and that our expenses to date total $9,704.26 as follows: revenues total $0.00, personnel expenses total $4,099.33, capital outlay is $0.00, contractual is $5,291.34 and employee benefits is $303.59. L. Tortora said the budget is still significantly lower than the estimated budget and that she increased pay for first year Beach Attendants to reflect the minimum wage increase this year. She said there should be a line item for oil. She said medical insurance is to be decided tonight and can then be filled in. She said that insurance was increased from $25,000 to $30,000 as last year's actual was $29,000. She said all in all we are ahead of the game. A. Noncarrow said she updated the open Purchase Order list and created all new Purchase Orders with the agreed upon amounts. She said last year we issued L.K. McLean Associates an open Purchase Order and asked whether she should close that out and open a new one. It was agreed that she should close out last year's and open new Purchase Orders for this year for them and that each project should have an open Purchase Order, i.e., Vets Bathroom Facility, Aldrich Lane Building Addition and Solar Project. D. Prokop said that the Commissioners need to sign all open Purchase Orders prior to sending them to the vendors. He questioned line 46 and that should be for O'Neill Outdoor Power. He said we need to issue a new Purchase Order for O'Neill for the generator. G. Goehringer suggested an open Purchase Order for himself as he is staining the bulkhead at Vets but since he is purchasing the stain from Orlowski Hardware and we have an open Purchase Order for Orlowski, there is no need to do this. D. Prokop said that once A. Noncarrow is more familiar with the computer and procedures, that she can work on the bank reconciliation which should become part of her monthly report. A. Noncarrow confirmed that they want a summary, checks outstanding, etc. and said she will start the bank reconciliation with February's report. The Commissioners are holding two bills, i.e., Harry Goldman (GNS) and REP Electric. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said that she included all revenues for December and year-to-date other revenues totaled $33,995.00, beach permits totaled $14,625.00 and concessions totaled $119.40. She said it was a pretty good year and that the fields were light. D. Prokop asked about the$1.50 charge and L. Tortora could not remember who that was for. L. Tortora said she is taking bookings for the Community Room for this year and there is a lot of interest. She has two bookings in February and 1 in March so far. She said she received a call yesterday about a booking for 120 people with a 20 x 60 tent for a wedding celebration for the second Saturday in July. She said she told them about the $25 dumpster fee and the no cardboard rule. L. Tortora said she has another booking at the Lodge for next weekend for a Boy Scout Troop. L. Tortora reported that the Amateur Radio Club would like to proceed with the booking at the Lodge for June 23 and 24, 2018. She said they would like to come in Friday to set up. She said we agreed to charge them a fee of$150. G. Goehringer and D. McGreevy said they will think about allowing them to come in on Friday to set up. L. Tortora said that the Lodge will not be booked that Friday. L. Tortora said she received an email from the Mattituck Lions Club stating that their meeting place will not be ready before May. They would like to meet in the Community Room for the months of February, March and April at no charge and their meetings take place the first Wednesday of the month. D. McGreevy said we have a Policy and set fees and we cannot give special accommodations to some groups over others. L. Tortora said the Scouts meet at the Lodge on Wednesdays. D. McGreevy suggested they consider changing their meeting dates and use the Lodge and they can pay for heating and cleanup. L. Tortora said they clean up after meetings and there is no problem with that. D. McGreevy said they can pay for heat and electric if they choose to use the Lodge and the Commissioners agreed on a $50 fee. She said if they wish to use the Community Room, then they will have to pay our fee. G. Goehringer said we may want to consider separate keys for these situations and D. McGreevy said she could meet groups at the Lodge and let them in since she resides near that property. L. Tortora said she thinks the Community Room and Picnic Area will be really booked this summer. D. Prokop asked if the lighting fees were paid and L. Tortora said yes. The Commissioners audited Rolle and Sacred Heart Church and everything was found to be in order. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to,accept and approve the Clerk's Report. Maintenance Update T. Pumillo said that the plow worked great the other day. He said he replaced a couple of skids on the bottom that were worn out. He said the blade is rusty. G. Goehringer said we need a new blade. T. Pumillo will speak with Bobby Sidor about the new blade. T. Pumillo said he ordered the insulation for Aldrich Lane and will pick it up tomorrow. He said he will paint once the insulation is installed. G. Goehringer asked how he will be installing it and T. Pumillo said probably with a ladder. T. Pumillo reported that there is a problem at Love Lane docks with some of the pilings lifting up. G. Goehringer said he is concerned over whether we can save the pole. T. Pumillo said that one pole is 20 feet up in the air. He said the Commissioners may want to change something there because it is a lot of work putting the docks in and out. He said he will look into ice eaters and report back to the Commissioners. L. Tortora said that Agway sells.them. G. Goehringer said we need to have someone drive1he poles back in again. Art Beisel (audience comment) said 3/ ice eaters cost about$700-$750 and you will need a timer and temp guage. He said you can get them from Overtons online and West Marine also sells them. Mr. Beisel also suggested using a pvc sleeve for the poles. T. Pumillo said the gate at Vets has to be replaced and he is getting a price. It was agreed that he should contact Riverhead Fence. He said he is waiting for a vendor to come to Breakwater for the propane quote for the generator and he was told that it should be next week. T. Pumillo said we are losing some beach at Bailie's and a little at Vets as well. D. McGreevy mentioned the bluff at the Lodge in front of the Boy Scout Camp and G. Goehringer said we should eventually bulkhead it. T. Pumillo said we are moving along and we are in good shape. He said he is getting a quote fron North Fork Sanitation because we have a lot of issues with Mattituck Sanitation. He said Mattituck Sanitation don't always come when we need them. At this time, D. McGreevy asked if there were any audience comments on Agenda items. Maureen Deegan asked about item #4 and charge cards for Commissioners and whether there i was,a maximum allowable amount to be spent. D. Prokop said he will show her our Policy that was'adopted about 5 or 6 years ago. She was given'a copy of our Policy and read it. Art Beisel asked about business cards and said that our website is not updated and that it cot ,fiains no individual information about the Commissioners. He asked if the business cards will contain phone numbers and email information for the Commissioners. D. McGreevy said that the Commissioners' phone numbers and the Park District email address will be on the cards. 2018 Budget Ledger This discussion was covered under the Treasurer's Report. 2018 Purchase Orders This discussion was covered under the Treasurer's Report. Reserve Policy for Operating Budget and Capital Protects D. Prokop said we need to work as a group with the Commissioners preparing a Reserve Policy `-'and we will need to determine how much funding to.commit to capital projects, reserve fund for equipment purchases, etc. as a final part for the operating budget. It was agreed that the Commissioners will put together a proposal for this year and we will target February to discuss this matter. He said this is generally what the State Comptroller is looking for. He said we need to make sure the funds are designated for each year. G. Goehringer said we need to include a stick built shade shelter for Vets. D. McGreevy said we will schedule this discussion for a Work Session when all Commissioners will be in attendance. It was agreed that this matter will be placed on the March Work Session Agenda, as G. Goehringer will not be in attendance at our February meetings. Charge Card Policy D. Prokop said we are required to have a resolution each year for charge card usage and that anyone authorized must sign the Policy. It was agreed that Tim Pumillo will-be authorized to charge at Home Depot and BP, Dave Reeve at Home Depot and BP, L. Tortora at Staples, N. Deegan at Home Depot and D. McGreevy at Home Depot and Capital One Bank credit card. G. Goehringer said we should have a credit card for the office and keep it in the safe for emergency purchases. D. Prokop said our policy from 2011 any other credit card usage except Capital One Bank. He said Staples and Home Depot are stated in the Policy and we can amend the Policy to include BP. G. Goehringer said if we need to order something online, we should have a credit card so that the Commissioners do not need to use their personal credit cards. D. Prokop said the Policy is written for individual authorization. D. McGreevy suggested that the credit card authorization be for the,Chairperson. Maureen Deegan (audience comment) asked for clarification of the verbiage for the credit card and charge cards. It was agreed that L. Tortora will amend our Policy to include BP and she will obtain an application from Capital One Bank for a credit card. G. Goehringer suggested an amount of$750 and it was agreed to have the amount be $500. L. Tortora said our charge cards all have limits on them. D. Prokop said we can increase the limits but anything over$500 will require approval by two Commissioners. N. Deegan said that emergency purchases can be discussed at Work Sessions or meetings. G. Goehringer said we need a credit card and,that during Sandy when we needed plywood we got the last two sheets at Home Depot and then had to go to Lowe's and Riverhead Building Supply. D. Prokop said we will amend our charge card policy to include BP as a vendor. D. McGreevy said we should include the Capital One Bank credit card as well. N. Deegan said the last time he used the Home Depot charge card was.last April for tennis court repairs. MPD Health Insurance Contribution for 2018; Fidelis Open Purchase Order L. Tortora said that she spoke with our full-time employee and he is interested in the Bronze Plan with Fidelis, which is the plan he had last year. L. Tortora said she will get together with the employee to obtain the annual cost. L. Tortora said that Roy Reeve's Mark Gagen suggested we not use percentages and that we use a dollar amount. L. Tortora said the payment is due 1/28/18. D. Prokop said we need to decide this evening or hold a Special Meeting. It was agreed that this matter will be discussed further in Executive Session since it involves personnel. Chris Dwyer's Progress with Projects Chris Dwyer submitted an email with an update for the Vets Bathroom Facility, Aldrich Lane Building Addition, Solar and Shade Shelter Projects. He also circulated a letter they received from SCWA indicating that the nearest water main available is 4,000 feet regarding the Aldrich Lane Building Addition. This SCWA letter will be submitted to the SC Health Department and D. Prokop said that this letter may give us well approval. We need to obtain a Certificate of Occupancy for the shade shelter from the Town of Southold. Chris Dwyer will meet with Mike Verity, Chief Building Inspector, tomorrow morning and report back. D. McGreevy said that our bid packages are ready for review by the Commissioners for the Solar Project. Commissioner and Treasurer Business Cards L. Tortora said she spoke with Ink Spot and they are checking to make sure they have enough stock and will get back to her. She will update the Commissioners and Treasurer via email. Gas Quotes for Generator L. Tortora said we are waiting for Paraco Gas to quote and they should be at the site next week. She said we have two quotes so far from O'Neill Outdoor Power and Van Duzer Gas. Miscellaneous G. Goehringer said that George Lomaga called him about a Super Moon taking place sometime the end of March. He said Mr. Lomaga has asked permission to bring a telescope down early evening and invite a group of people to attend and that this would be the first function at the new shade shelter. D. McGreevy asked how many people and whether we need a Special Event permit from the Town. G. Goehringer said that we are private property and nothing would be required from the Town. He said Mr. Lomaga is reaching out to people interested in astronomy. Art Beisel (audience comment) said the Super Moon is March 31. D. McGreevy asked if Custer Institute was doing anything and G. Goehringer wasn't sure. G. Goehringer said there would be no need for electric. It was agreed that G. Goehringer should obtain more information and report back. Public Comment Ron McGreevy, Art Beisel, Maureen Deegan and Tom McCaffery were in attendance from the public. Tom McCaffery asked about Wolf Pit and ice skating and lighting. He asked that the lake be illuminated when the ice is thick enough for skating. D. McGreevy explained the issues we have with exhorbitant lighting bills that are running $500 per month. She also told him that one pole was in the water and they had to turn off the electric to remove the pole. She said that PSEG is going to send an investigator out to our site at the end of this month because they were supposed to be there on 1/4/18 but due to the snowstorm they had to reschedule. She said we need to understand why our bills are so high. G. Goehringer said we now have to comply with dark sky and will think about making this property nicer in the future. He said the poles are really old. Mr. McCaffery asked about portable lights when the ice is thick enough. He said the lights used to be shut off 11 months a year and that the buoy and rope should be on site. N. Deegan said we put a lifesaving ring at the site this week. N. Deegan said we have portable lights that we could put at the site now. Mr. McCaffery said last week the College kids were on the ice playing hockey. He said he and his sons are the guinea pigs when it comes to ice skating. G. Goehringer said we should put a tierdrop light there that are used by marinas. He said if someone complains about the lights then we would have to take them down. He said he is not in favor of bringing portable lights there. Mr. McCaffery asked why not when this site is utilized by our youth. D. McGreevy asked who will bring them and set them up. N. Deegan said they run on diesel fuel. D. McGreevy said it is not feasible. G. Goehringer said we can consider tierdrop lights after PSEG completes their investigation and Mr. McCaffery did not feel that was a good option. Mr. McCaffery asked if we could get the existing light lit and D. McGreevy said she will contact PSEG to turn it on. Ron McGreevy said he examined the wiring to the lights between the poles and the metal conduit is rusted through. Tom McCaffery said just one light on the south side where you park is good. D. McGreevy said she will call PSEG to see if this is doable. N. Deegan asked if it was possible to re-energize the light on top of the pole and Ron McGreevy said the conduit from the pole to the light is all rusted through. Tom McCaffery asked that we consider lighting one light for the season if we have a season. G. Goehringer said we may need to find someone with a bucket truck. Maureen Deegan said she has friends that ask her about the Community Room and costs, etc. She said she tells them to call L. Tortora. She asked that we place information on the website providing information on rates, rules, etc. L. Tortora said she has not had time to work on updating the website. Maureen Deegan said maybe we should consider hiring someone to do this work. Art Beisel said then minutes, meetings, etc. could be on the website. D. McGreevy said we had a company at one time but they are not doing this work any more. D. McGreevy said we will look into this and find a company. L. Tortora said the rules are lengthy and the prices vary for the Community Room and Picnic Area. Maureen Deegan said consider putting enough information on the website so people can determine if they are interested. Maureen Deegan said we could include a calendar showing reservations for the Community Room, the official policy. Maureen Deegan also asked how far in advance we take bookings. D. McGreevy said for weddings we can book a year out. RESOLUTIONS D. Prokop said that we should have separate resolutions for each authorized user with charging privileges in accordance with our Credit Card Usage Policy. Resolution 2018-13 authorizing the use of charging privileges for Timothy Pumillo at Home Depot and BP was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-13. Resolution 2018-14 authorizing the use of charging privileges for David Reeve at Home Depot , and BP was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-14. Resolution 2018-15 authorizing the use of charging privileges for Lydia Tortora at Staples was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-15. Resolution 2018-16 authorizing the use of charging privileges for Nicholas Deegan at Home Depot was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-16. Resolution 2018-17 authorizing the use of charging privileges for Doris McGreevy at Home Depot and to apply for a credit card from Capital One Bank was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-17. Resolution 2018-18 authorizing and approving the list of vendors and amounts for open Purchase Orders for 2018. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-18. Resolution 2018-19 approving the Park District's contribution rate for health insurance for the full-time employee for 2018 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2018-19. 'i Resolution 2018-20 approving the Bill Register and payment of the current bills was unanimously approved. - .a1 Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unarm"ously to approve Resolution 2018-20. rr Resolution 2018-21 setting the meeting schedule for February 2018 was unanimously approved. Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2018-21. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to go into Executive Session at 8:17 p.m. to discuss personnel. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to come out of Executive Session at 8:25 p.m. There being no further business to come before the meeting, motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 8:28 p.m. RESOLUTION 2018-13 RESOLUTION AMENDING THE MATTITUCK PARK DISTRICT'S CREDIT CARD USAGE POLICY TO INCLUDE BP RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Credit Card Usage Policy to include BP. RESULT: ADOPTED 1/11/18 (Unanimous) RESOLUTION 2018-14 RESOLUTION AUTHORIZING THE USE OF CHARGING PRIVILEGES IN ACCORDANCE WITH OUR CREDIT CARD USAGE POLICY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize, for calendar year 2018, employee, Timothy Pumillo, to have charging privileges at Home Depot and BP, for Mattituck Park District business, in accordance with the Mattituck Park District Credit Card Usage Policy; and be it further RESOLVED that Timothy Pumillo shall sign the Credit Card Usage Policy. RESULT: ADOPTED 1/11/18 (Unanimous) RESOLUTION 2018-15 RESOLUTION AUTHORIZING THE USE OF CHARGING PRIVILEGES IN ACCORDANCE WITH OUR CREDIT CARD USAGE POLICY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize, for calendar year 2018, employee, David Reeve, to have charging privileges at Home Depot and BP, for Mattituck Park District business, in accordance with the Mattituck Park District Credit Card Usage Policy; and be it further RESOLVED that David Reeve shall sign the Credit Card Usage Policy. RESULT: ADOPTED 1/11/18 (Unanimous) RESOLUTION 2018-16 RESOLUTION AUTHORIZING THE USE OF CHARGING PRIVILEGES IN ACCORDANCE WITH OUR CREDIT CARD USAGE POLICY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize, for calendar year 2018, employee, Lydia Tortora, to have charging privileges at Staples, for Mattituck Park District business, in accordance with the Mattituck Park District Credit Card Usage Policy; and be it further RESOLVED that Lydia Tortora shall sign the Credit Card Usage Policy. RESULT: ADOPTED 1/11/18 (Unanimous) RESOLUTION 2018-17 RESOLUTION AUTHORIZING THE USE OF CHARGING PRIVILEGES IN ACCORDANCE WITH OUR CREDIT CARD USAGE POLICY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize, for calendar year 2018, Commissioner, Nicholas Deegan, to have charging privileges at Home Depot, for Mattituck Park District business, in accordance with the Mattituck Park District Credit Card Usage Policy; and be it further 1, RESOLVED that Nicholas Deegan shall sign the Credit Card Usage Policy. RESULT: ADOPTED 1/11/18 (Unanimous) RESOLUTION 2018-18 RESOLUTION AUTHORIZING THE USE OF CHARGING PRIVILEGES AND FURTHER AUTHORIZING APPLYING FOR A CREDIT CARD WITH CAPITAL ONE BANK IN ACCORDANCE WITH OUR CREDIT CARD USAGE POLICY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize, for calendar year 2018, Commissioner and Chairperson, Doris McGreevy, to have charging privileges at Home Depot, for Mattituck Park District business, in accordance with the Mattituck Park District Credit Card Usage Policy; and be it further RESOLVED that Doris McGreevy shall sign the Credit Card Usage Policy; and be it further RESOLVED that application be made to Capital One Bank for a credit card with a limit of$500 for use by the Chairperson. RESULT: ADOPTED 1/11/18 (Unanimous) RESOLUTION 2018-19 RESOLUTION AUTHORIZING AND APPROVING THE LIST OF VENDORS AND AMOUNTS FOR OPEN PURCHASE ORDERS FOR 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize and approve the list of vendors and amounts for open Purchase Orders for 2018, all in accordance with the auditors' recommendations, subject to the approval of Legal Counsel. RESULT: ADOPTED 1/11/18 (Unanimous) RESOLUTION 2018-20 RESOLUTION ESTABLISHING THE PARK DISTRICT'S CONTRIBUTION FOR HEALTH INSURANCE FOR 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby direct that the payroll health insurance contribution in 2018 for the one full-time maintenance employee is as follows: the Park District will contribute up to $4,000.00 annually, effective February 1, 2018. RESULT: ADOPTED 1/11/18 (Unanimous) RESOLUTION 2018-21 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the January 11, 2018 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 1/11/18 (Unanimous) RESOLUTION 2018-22 RESOLUTION SETTING MEETING DATES FOR FEBRUARY 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of February 2018: Work Session, Thursday, February 1, 2018 at 6:30 p.m. and monthly meeting, Thursday, February 8,,2018 at 6:30 p.m. RESULT: ADOPTED 1/11/18 (Unanimous) r-: Y .fly R Mattituck Park District Balance sheet 1/11/2018 Assets Account Account Name Balance A.200 Cash 29,355.70 A.201 Cash in Time 1,085,092.75 A.202 Payroll Account 8,469.93 A.210 Petty Cash 0.00 Total Assets 1,122,918.38 Mattituck Park District Cash Account Register For the Period From Dec 28, 2017 to Jan 11, 2018 A.200 -Cash Filter Criteria includes:Report order is by Transaction Date. A B C D E 1 Date Reference Payee Name Memo Payment Amt 2 3 12/28/17 26077 CALLAHEAD Mattituckp 196.00 4 12/28/17 26078 Complete Landscape&Irrigatio 1,000.00 5 12/28/17 26079 Goodale Electrical Contr., Inc 657.00 6 12/28/17 26080 Ikes Well&Pump Service 5,85000 7 12/28/17 26081' Lindsay Irrigation, Inc. 26200 8 12/31/17 25776V Town of Southold demolition permit fee -100.00 9 12/31/17 25839V COSTCO -110.00 10 1/8/18 26082 CALLAHEAD Mattituckp 196.00 11 1/8/18 26083 C.F.Van Duzer Gas Service Inc 34968 176.06 12 1/8/18 26084 FIDELIS CARE NEW YORK 743976607 208.58 13 1/8/18 26085 Harry Goldman Water Testing 19638 60.00 14 1/8/18 26086 Lighthouse Security Inc. 74400 15 1/8/18 26087 Lou's Service Station Inc. 48.74 16 1/8/18 26088 National Grid 18948-22006 329.37 17 1/8/18 26089 PSEG Long Island 0715-0019-84-7 973.24 18 1/8/18 26090 Staples Credit Plan 6011 1000 5475 991 81.67 19 1/8/18 26091 HOSTWAY BILLING CTR 69.50 20 1/8/18 26092 Mattituck Environmental Servic 11-001418-0/11001962-8 120.00 21 1/8/18 26093 OneStep GPS 27.90 22 1/8/18 26094 Optimum 07839-396560-01-1 235.09 23 1/8/18 26095 Verizon Wireless 942019659-00001 134.40 24 25 ADD ON: TOTAL 11,159.55 26 27 1/15/18 26097 Dave Prokop 950 28 1/15/18 26098 Reflactive Image 290.00 29 1/15/18 26099 Advance Auto Parts 32.53 30 1/15/18 26100 BP 206.36 31 1/15/18 26101 VOIDED Made error in payee name none 32 1/15/18 26102 Lighthouse Security 130.00 33 1/15/18 26103 Orlowski 174.74 34 1/15/18 26104 NYSIF 45847 35 1/15/18 26105 Eckert Oil 75392 36 1/15/18 26106 REP Electric 475.00 37 38 -- - 39 1 GRAND TOTAL 14,630.57 1401 1 1/30/2018 at 11:26 AM Page: 1 Mattituck Park District Budget Ledger .January 11,2018 Month to date Account ID Description Current Expenses& Year to Date Remaining Budget Income Budget A.1001 Real Property Taxes $ 283,000 00 $ 96,317.00 $ 96,317.00 186,683 00 A.1090 Interest-Real Prop.Tax 500 500 A.2401 Interest&Earnings 1,300.00 4826 48.26 1,251.74 A.2440 Concession Rental 200.00 200.00 A.2590 Beach Fee Non-Resident 9,00000 9,000.00 A 2591 Beach Fee Resident 10,000 00 10,000 00 A 2650 Sale of Excess Materials 30000 300.00 A.2705 Gifts&Donations 650.00 650.00 A.2771 Other Revenues 37,000.00 37,000.00 a.2771.1 Lodge 000 95000 950.00 (950.00) A.2771.2 Community Room 0.00 1,025.00 1,025.00 (1,025.00) A.2771 3 Picnic Area 0.00 100.00 100.00 (100.00) A.27714 Fields 0.00 0.00 A.599 Appropriated Fund Balance 450,000.00 450,000.00 Total Revenues 791,455 98,440 98,440 693,014 74 A.5650.12 Parking Attend.,Hourly 5,000 191.25 191.25 4,808.75 A.7110.12 Parks,Part-Time Hourly 23,000 700.00 70000 22,300 00 A 7111.12 Parks,Full-tune Hourly 57,000 2,300.00 2,300.00 54,700.00 A.7112.12 Parks,Office 46,000 893.00 893.00 45,107.00 A.7110.452 Secretary 7,450 278.93 278.93 7,171.07 A.7110.453 Treasurer 9,450 436.15 43615 9,01385 A.7180.11 Beach Manager 5,500 5,50000 A 7180.12 Beaches,Attendants Hourly 12,700 12,700.00 A 7180.14 Lifeguards,Hourly 24,800 24,800.00 Total Personnel Expense 190,900 4,799.33 4,79933 186,100.67 A.7110.242 Site Improvements 300,000 475.00 475.00 299,525.00 A.7110.243 Equipment 55,000 55,000 00 Total Capital Outlay 355,000.00 47500 475.00 354,525.00 A.7110.411 Supplies&Materials 35,000 1,604.09 1,604.09 33,395.91 A.7110 412 Office Stationary 500 500.00 A.7110.421 Telephone 5,500 369.49 36949 5,13051 A.7110.422 Electric 19,000 973.24 973.24 18,026.76 A.7110.423 Water 500 500.00 A.7110.424 Natural Gas 3,500 505.43 505.43 2,994.57 A.7110 425 Oil 2,700 753.92 753.92 1,946.08 A.7110.431 Insurance 30,000 458.47 458.47 29,541.53 A.7110.442 Site Maint/Facility Rprs 26,000 1,250.00 1,250.00 24,750.00 A.7110.443 Equipment Repairs 9,000 8127 81.27 8,91873 A.7110.451 Legal Council 12,000 950.00 950.00 11,050.00 A.7110.461 Postage 550 550.00 A.7110 454 Election Tellers 300 300.00 A 7110 455 Auditing Services 10,000 10,000.00 Permits 500 500.00 A 7109 Payroll Fees 2,000 487.36 48736 1,512.64 A.7110 Bank Fees 1,500 1,500.00 Total Contractual Expense 158,550 7,433 6,945.91 151,117 A 9030.8 FICA,Employee Benefits 20,000 313.59 20,000.00 A 9060.8 Medical Insurance 4,000 (37.00) 4,03700 Total-Employee Benefits 24,000 314 (37) 24,037 Total Expenditures $ 728,450,$ 13,021 $ 12,183 $ 715,779 A B C D E F G H I 1 K L M N O P Q 1 OPEN PURCHASE ORDER BALANCES.2017 3 PO No I PO Date ;Vendor Name PO AMT JAN FEB MAR APR MAY^ JUN JUL AUG SEPT OGT NOV DEC BALANCE 4 18101 3/1/2017 Northeastern Equipment Unllmi 800.00 _ 800.00 5 18102 3/1/2017 Advance Auto Parts 400.00 s _ 400.00 6 18103 8!1%2017 BP _ 31500.00 ~� r - `y �- ___.. 3,600.00 7 18104 -3/1/2017 Optimum _ 2,500.00 _ LL 2,500100 8 18105 3/1/2017 CALLAHEAD 2,500.00 u _ y �� 2,500.00 9 18106 3/1/2017 C.F,Van Duzer Gas Service Ini �1,700,0D _ 1,700.00 10 16107 311/2017 East End Sporting Goods 1,500.00 1 118108 3/1/2017 Eckert Oil Service,Inc, 1,60000 1,500.00 12 18109 3/1/2017 Glatfelter Brokerage Services 1,000.00 _ _ 11000.00 3 To 1-1 F 3/1%2017 Har Goldman Water Testing 1,000,00 !Y _.. _ _�_�. _ 4 18111_3/1/2017 Mattltuck Plumbing Supply Inc. 800.OD _ _ u _ 800.00 15 18112 3/112017 Home Credit Services 1,600.00 16 18113 311/2017 The Ink Slot _1,000,O0 1,000.00 1718114 3/1/2017 Jamesport Hardware _ 160.00 150.00 18 18115 3/1/2017 Laurel Stone Supply Plus Inc,_ 800.00 _ i 600.00 19 1811_6 3/1/2017 Lon Island Cauliflower Associ _ 600,00 _ 500.00 20 18 117 3/1/2017 Lou's SeNlce Station Inc. 1,300.00 �~ 1,300.00 21 18118 3/1/2017 Mattituck Sanitation 5,200.00 5,200.00 22 18119 311/2017 National Grid 11900.00 11980.00 23 18120 3/1/2017 Orlowski Hardware Company,I 4,000.00 _ 4,000.00 24 18121 3/1!2017 PAYCHEX OF NEW YORK LL 1,500.00 _ 1,800.00 25 18122 3!1/2017 Mara_Suaply_Oo, 760.00 750.00 26 18123 3/1/2017 Postmaster _ 66000 650.00 27 18124 3/1/2017 PSE G Long Island 22,000,00 22,000.00 28 18125 3/1/2017 Suffolk County Water Authority 600.00 600.00 29 16126 3!1/2017 Southold Town Dept Solid Was 250.00 250.00 30 18127 3/1/2017 Staples Credit Plan 1,600.00 _ y 1,SOO.DO 31 18126 3/1/2017 Storr Tractor Company t300.OD - _ 500.00 2 18129 3/1/2017 Times/Review Newspapers 1,200.00 -IL---- -- 1,200.00 33 18130 3/1/2017 Town of Southold _ 250.00 Y 260.00 34 18131 3/1%2017 Verizon Wireless _ 1,200.00 1,200.00 35 18132 3/1/2017 New York State Insurance Fun 5,500.00 51500.00 36 18133 3/1/2017 Verizon V1,000.00 _ 1,000.00 ST 18134 3/1/2017 FIDELIS CARE NEW YORK 3,600,00 3,600.00 38 18135 3/1/2017 _ 110.00 _ _ W _ 110.00 39 18136 6/1/2017^ ONE STEP GPS_ 292.95 _ _ 292.95 40 18137 6/1/2017 L.K.MCLEAN Aldrich_ 17,000.00 _ 17,000.00 41 18138 9114/2017 W.B.Mason _ 800.00 800.00 42 18139 9/14/2017 David Prokop 11,400.00 _ 11,400.00 43 18140 9/14/2017 L.K.MCLEAN(Vets BR,,Soler, 23,000.00 _ 4 23,000.00 44 18141 10/12/2017Kaelins _ 3,500.00 �^ _ 3,500.00 45 18142 1119/2017 -U d Valve Testing _90,00 _ 90.00 46 18143 12/7/2017 81020.85 6,020.86 47 136,363.80 - 136,363.80 w Clerk's Report of Receipts Period Covering December 1 - December 31 , 2017 Deposit Other Revenue Picnic Comm Total Beach Federal Concessior Date Group/Payee Description FDats Booked Lodge Area Room Fields Other Other Rev, Permits Donations Aid Rental January Report 1,025.00 $ - $ 400.00 $ - $ - $ 1,425.00 $ - $ - $ - - February Report 725.00 $ 400.00 $ 1,125.00 March Report 740.00 200.00 2,150.00 1,020.00 $ - $ 4,110.00 $ - $ - $ - - April Report 550.00 200.00 650.00 35000 $ - $ 1,750.00 May Report 1,250.00 20000 21250.00 - $ - $ 3,70000 $ 590.00 $ - $ - - June Report 985.00 775.00 2,400.00 375.00 $ - $ 4,535.00 $ 2,320.00 July Report 690.00 70000 3,600.00 - $ - $ 4,990.00 $ 7,045.00 August Report $ 26250 $ 25000 $ 2,400.00 $ 220.00 $ 1.50 $ 3,13400 $ 4,475.00 September Report $ 2,937.50 $ 250.00 $ 650.00 $ - $ - $ 3,83750 $ 195.00 $ - $ - - October Report $ 45000 $ - $ 80000 $ - $ - $ 1,25000 $ - $ - $ - November Report $ 775.00 $ - $ 800.00 $ - $ - $ 1,57500 Totals Previously Reported 10,390.00 2,575.00 16,500.00 1,965.00 1.50 31,431 50 $ 14,625.00 $ - $ - - DECEMBER REPORT 12/5/17 Haley Rolle Usage Fee 12/16/17 400.00 12/7/17 Boy Scout Troop 414 Usage Fee 2/10, 11 &12 $ 700 00 12/11/17 Sacred Heart Chruch Usage Fee 1/21/18 400.00 JLM Vending linc. Usage Fee 11/25/17 119.40 Fall 2017 Mathtuck Soccer Club Usage Fee lights 66350 Southold Town Democratic 12/18/17 Committee-Jane Flinter Appl. Usage Fee 12/28/2017 400.00 DECEMBER RECEIPTS $ 70000 $ - $ 1,200.00 $ 66350 $ - $ 2,563.50 1 - $ - $ - 119.40 YEAR TO DATE 11,090 00 $ 2,575 00 $ 17,700 00 $ 2,628 50 1 $ 1.50 $ 33,995 00 1 $ 14,625 00 - - 119.40 1 1/11/2018