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HomeMy WebLinkAbout01/04/2018 ORGANIZATIONAL MEETING AGENDA Mattituck Park District Board of Commissioners Organizational Meeting Thursday, January 4, 2018 at 6:30 p.m. Presiding Commissioners Gerard Goehringer Nicholas Deegan Doris McGreevy Call to Order Pledge PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments re_garding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes RESOLUTIONS Resolution No. 2018-1 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint as Chairman of the Board of Commissioners for the term commencing on January 1, 2018 through.December 31, 2018. Resolution No. 2018-2 RESOLVED that the-Board of Commissioners of the Mattituck Park District hereby appoint to the position of Park District Attorney, effective January 1, 2018 through December 31, 2018. Resolution No. 2018-3 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Angela Noncarrow to the position of Treasurer, effective January 1, 2018 through December 31, 2018. Resolution 2018-4 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint to the position of Secretary, effective January 1, 2018 through December 31, 2018. Resolution No. 2018-5 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the per annum salaries for the following appointed officials effective January 1, 2018 through December 31, 2018: Park District Attorney —Per Annum Salary $ Treasurer, Angela Noncarrow— Per Annum Salary $9,450.00 Secretary — Per Annum Salary$ Resolution No. 2018-6 L RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the following hourly salaries for the following employees effective January 1, 2018 through December 31, 2018: Sr. Clerk Typist/Administrative Assistant Lydia Tortora @ an hourly rate of$ Laborer David Reeve @ an hourly rate of$ Laborer Timothy Pumillo @ an hourly rate of$ Resolution 2018-7 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Commissioner to supervise the Park District maintenance crew effective January 1, 2018 through December 31, 2018. Resolution 2018-8 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Commissioner to supervise the Park District fields effective January 1, 2018 through December 31, 2018. Resolution 2018-9 RESOLVED that the Park District Clerk when required to use her own personal automobile in the performance of her duties, shall be compensated for travel expenses necessarily and actually incurred in carrying out the duties of her office, at a rate of$ ( cents) per mile; all other mileage reimbursement for elected and appointed officials shall be reviewed and approved by the Board of Commissioners on a case-by-case basis. Resolution 2018-10 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Capital One Bank (the "Bank") as the depository of the funds of the Mattituck Park District (the "Depositor'), with authority to accept at any time for the credit of the Depositor deposits in checking, savings, money market savings, term or any other account, by whomever made in whatever manner endorsed; and be it further RESOLVED that Capital One Bank is designated as depository in which the Treasurer or other officers or employees shall deposit monies coming into their hands by virtue of their position; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairman to execute any necessary Collateral Agreements between the Mattituck Park District and the Bank and their Third Party Custodial Institutions, subject to the approval of the Park District attorney. Resolution 2018-11 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates The Suffolk Times/Times Review Newspapers, Inc. as the official newspaper of the Park District for the publication of notices, resolutions and any other matter required to be published for 2018. PUBLIC COMMENT MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES ORGANIZATIONAL MEETING JANUARY 6, 2018 Attendance Gerard Goehringer, Commissioner Doris McGreevy, Commissioner Nicholas Deegan, Commissioner David Prokop, Legal Counsel Angela Noncarrow, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER L. Krauza called the meeting to order at 6:40 p.m. Pledge of Allegiance RESOLUTIONS Resolution No. 2018-1 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Doris McGreevy as Chairperson of the Board of Commissioners for the term commencing on January 1, 2018 through December 31, 2018. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to unanimously approve Resolution 2018-1. Resolution No. 2018-2 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint as Vice Chairperson of the Board of Commissioners for the term commencing on January 1, 2018 through December 31, 2018. Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried to withdraw Resolution 2018-2. Resolution 2018-3 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint David Prokop to the position of Park District Attorney, effective January 1, 2018 through December 31, 2018. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2018-3. Resolution No. 2018-4 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Angela Noncarrow to the position of Treasurer, effective January 1, 2018 through December 31, 2018. Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried to approve Resolution 2018-4 2 to 1. Ayes: G. Goehringer and D. McGreevy; N. Deegan abstained. Resolution 2018-5 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lynne Krauza to the position of Secretary, effective January 1, 2018 through December 31, 2018; and be it further RESOLVED that compensation be given to the Secretary for attendance at Special Meetings other than the regular monthly meetings at a rate of$25.00 per hour, effective January 1, 2018 through December 31, 2018. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2018-5. Resolution No. 2018-6 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the per annum salaries for the following appointed officials effective January 1, 2018 through December 31, 2018: Park District Attorney David Prokop— Per Annum Salary $11,400.00 Treasurer Angela Noncarrow— Per Annum Salary $9,450.00 Secretary Lynne Krauza— Per Annum Salary $7,450.00 Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried to approve Resolution 2018-6 2 to 1. Ayes: G. Goehringer and D. McGreevy; Nayes: N. Deegan Resolution No. 2018-7 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the following hourly salaries for the following employees effective January 1, 2018 through December 31, 2018: Sr. Clerk Typist/Administrative Assistant Lydia Tortora @ an hourly rate of$33.50 Laborer David Reeve @ an hourly rate of$22.00 Laborer Timothy Pumillo @ an hourly rate of$25.00 Motion by G: Goehringer, seconded by D. McGreevy, all in favor and motion carried to approve Resolution 2018-7 2 to 1. Ayes: G. Goehringer and D. McGreevy; Nayes: N. Deegan Resolution 2018-8 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Commissioner G. Goehringer to supervise the Park District maintenance crew effective January 1, 2018 through December 31, 2018. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2018-8. Resolution 2018-9 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Commissioner Nicholas Deegan to supervise the Park District fields effective January 1, 2018 through December 31, 2018. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to unanimously approve Resolution 2018-9. Resolution 2018-10 RESOLVED that the Park District Clerk when required to use her own personal automobile in the performance of her duties, shall be compensated for travel expenses necessarily and actually incurred in carrying out the duties of her office, at a rate of$0.545 (fifty-four and one half cents) per mile; all other mileage reimbursement for elected and appointed officials shall be reviewed and approved by the Board of Commissioners on a case- by-case basis. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to unanimously approve Resolution 2018-10. Resolution 2018-11 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates Capital One Bank (the"Bank") as the depository of the funds of the Mattituck Park District (the"Depositor"), with authority to accept at any time for the credit of the Depositor deposits in checking, savings, money market savings, term or any other account, by whomever made in whatever manner endorsed; and be it further RESOLVED that Capital One Bank is designated as depository in which the Treasurer or other officers or employees shall deposit monies coming into their hands by virtue of their position; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson Doris McGreevy to execute any necessary Collateral Agreements between the Mattituck Park District and the Bank and their Third Party Custodial Institutions, subject to the approval of the Park District attorney. " Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried to unanimously approve Resolution 2018-11. Resolution 2018-12 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby designates The Suffolk Times/Times Review Newspapers, Inc. as the official newspaper of the Park District for the publication of notices, resolutions and any other matter required to be published for 2017. Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried to unanimously approve Resolution 2018-12. DISCUSSION We discussed, at Legal Counsel's request, charge cards and the need for a resolution authorizing the use of charge cards for the Commissioners for Home Depot, BP, etc . D. Prokop said that a charge card policy is required and that anyone approved to possess charge cards sign the policy. He said he will bring the policy to next week's meeting and a resolution will be placed on next week's meeting agenda. L. Tortora said that at our prior discussion of business cards the layout was approved and she obtained prices for business cards at a cost of$75 for 200 cards, which price was based on the 3 Commissioners. The Commissioners agreed that A. Noncarrow should also have business cards. She will contact the vendor and obtain a quote for 4 sets of business cards and report back next week. G. Goehringer said that when we last spoke about this matter that N. Deegan suggested we wait until after the Election. This matter will be placed on the meeting agenda for our 1/11/18 meeting. EXECUTIVE SESSION Motion by G. Goehringer, seconded by D. McGreevy,to go into Executive Session at 6:41 p.m.to discuss personnel. Motion by G. Goehringer, seconded by D. McGreevy,to come out of Executive Session at 6:55 p.m. PUBLIC Michael Burke and Ron McGreevy were in attendance from the public. There being no further business to come before the meeting,motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried to adjourn the meeting at 7:06 p.m.