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HomeMy WebLinkAbout12/11/2017 f1, MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Monday, December 11, 2017 @ 6:30 p.m. Presiding Commissioners Nicholas Deegan, Chairperson Gerard Goehringer, Commissioner Doris McGreevy, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary t�all rder r 11/9/17 Meeting Minutes Presented via email F 'sReport Eileen McGetrick nance Update Tim Pumillo Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meetin_q Please limit comments to no more than 5 minutes Appointment @ 7:30 p.m.: Joseph Crowley, ADT– Security System at Vets Appointment @ 7:30 p.m.: Chris Dwyer, L.K. McLean Associates, P.C. – Update on Veterans Bathroom Facility, Aldrich Lane Building Addition and Solar I 01_ Update on Projects (Chris Dwyer appointment) Security System at Vets (Joseph Crowley, ADT appointment)—I611D Ito udget Modifications B inter Projects PSEGLI Verizon Land Line 7RE UTIONS Resolution 2017-106 amending our Community Room and Picnic Area Policy to include a $25 fee for garbage pick-up Resolution 2017-107 authorizing reimbursement to Gerard Goehringer for the purchase of 5,000 Easter eggs for the 2018 Easter Egg Hunt Resolution 2017-108 approving the purchase and installation of a well and pump from Ike's Well & Pump Service for the Bailie Beach Lodge Resolution 2017-109 approving a payment to J.J. Rutkowski in the sum of$40.00 for assistance in removing the boat ramp and dock at Love Lane Resolution 2017-110 approving Budget Modifications Resolution 2017-111 authorizing and approving an increase in fees for out of Town Scouts at the Bailie Beach Lodge from $15.00 per person for one night to $20.00 Resolution 2017-112 appointing Angela Noncarrow as Treasurer effective January 1, 2018 Resolution 2017-113 retaining Eileen McGetrick to train Angela Noncarrow for the month of December for three hours per week and further approving compensation to Angela for training Resolution 2017-114 approving the Bill Register and payment of the current bills Resolution 2017-115 setting the meeting dates for January 2018 PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES DECEMBER 11, 2017 Attendance Nicholas Deegan, Chairperson Doris McGreevy, Commissioner Gerard Goehringer, Commissioner David Prokop, Legal Counsel Eileen McGetrick, Interim Treasurer Lydia Tortora, Clerk Tim Pumillo; Maintenance Lynne Krauza, Secretary > CALL TO ORDER N. Deegan called the meeting to order at 6:35 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by N. Deegan, seconded by D. McGreevy, all in favor acid motion carried to approve the Minutes from the November 9, 2017 Meeting submitted via email. TREASURER'S REPORT E. McGetrick reported that we have $37,926.05 in cash, $1,097,092.75 in the Money Market Account, and $5,718.93 in the Payroll Account. She said payroll will need to be funded for the next pay period from the Money Market Account. L. Tortora said we have one more payroll for this year and that there may be additional bills that come due after our meeting and we should make arrangements for E. McGetrick to pay them. E. McGetrick said the bills totaled $147,365.52 which included the payment for the Breakwater Shade Pavilion in the sum of$124,500 to Laser Industries. G. Goehringer asked whether we received the generator and N. Deegan said we are waiting on the contract for the installation. N. Deegan said that O'Neill will also do the"concrete pad for the generator. E. McGetrick circulated her suggested budget modifications. N. Deegan said we should not take from the appropriated fund balance. E. McGetrick said that bank and payroll fees are now on the budget ledger. She said we.need to increase $5,000 to $7,500 to include $2,500 in bank fees (A.7110) on the proposed modification coming out of Equipment. All Commissioners agreed to accept the budget,modifications as proposed by E. McGetrick. L. Krauza will add this information into the resolution for tonight's Agenda. E. McGetrick noted that under Legal Counsel it-does not just include the Park District's attorney's salary and that it also includes payments to Lamb & Barnosky. N. Deegan asked about Parks, Full-Time Hourly which includes the lifeguards. E. McGetrick said she will create a subaccount for the Lifeguards. L. Tortora reminded the Commissioners that minimum wage is going up again next year and that this fund line will continue to increase. D. McGreevy asked about Lindsay Irrigation and our total cost for irrigation last year. N. Deegan said that Lindsay also added approximately 3-4 zones and L. Tortora said she though it was 6 zones at a cost of about$700 per zone. N. Deegan said the $24,000+was just for the field renovation project. He said the additional zones were added to provide coverage for the fields. G. Goehringer said that he has no objection with Lindsay Irrigation, however, the additional zones should have been part of the entire bid package. He said the auditors will red flag this expense. D. McGreevy clarified that in the future, we will make certain that bids include everything. N. Deegan said that we were working with a small window due to the time of year when this project was bid. L. Tortora said that we will need a revised copy of the budget ledger once E. McGetrick has included all budget modifications. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said that November receipts totaled $1,575.00 comprised of the Lodge at$775.00 and the Community Room at $800.00. She said she will have at least$1,500 for December for the lighting fees at Aldrich Lane. D. McGreevy asked about the concession stand revenue and L. Tortora said that we get about $60 for each of the two locations. L. Tortora said she started revising our forms to include the $25 garbage fee. She said she has a couple of bookings in January for the Community Room and the Lodge and that she should hear back from the Amateur Radio Club by the next meeting about their June event. She said there are several bookings this time of year for the Boy Scouts. She said they have 35 Scouts coming in January. She said she has noted to the Scouts to use water sparingly. L. Tortora said the Mattituck Lions Club will be at the Lodge next Monday to wrap presents in the basement. The Commissioners audited Johnston and Boy Scout Pack 1776 and everything was found to be in order. Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update T. Pumillo said the new mower was great and they got the clean-up done in a couple of days. G. Goehringer said to make sure that they change the oil every 10 hours of use and T. Pumillo said they will. T. Pumillo said they sent the tractor to John Deere for repair and they did a great job. He said they fixed the plow as well. He said the plow is very rusty but they got it working. G. Goehringer said he would like the maintenance crew to build one platform in the summer with treated plywood to store equipment on and we should cover it with a tarp. He said we shouldn't leave equipment on the ground. T. Pumillo said the backhoe is sitting on the ground and not covered up. N. Deegan said he has one quote from Timberline in Pennsylvania for a pole barn to be used for storing equipment. G. Goehringer asked what the snow load was for pole barns. N. Deegan said we can make reference to this in our bid specs. D. McGreevy referred everyone to the Winter Projects Priority List. She said we need to build a connecting ramp to the Shade Shelter from the walkway for wheelchair access. N. Deegan asked if we bought the new tires for the wheelchair and T. Pumillo said someone needs to order them. T. Pumillo said we need to insulate the ceiling at Aldrich Lane and N. Deegan said Marjoram had an order on hold for the insulation and the cost is $400. T. Pumillo said this should be done asap. L. Tortora asked if they thought about blown-in insulation and G. Goehringer said they could spray it in. G. Goehringer said we may need scaffolding. N. Deegan said we should look at sheetrock also per Fire Code. T. Pumillo said the lights in the bathrooms at Vets need to be fixed. L. Tortora said the lights go on when you walk by the doors. She said when the bathroom doors are closed the office gets cold because there is no heat in the hallways. She said she can't close the bathroom doors in the winter. She said sometimes the lights go on when the doors are closed and no one is in the bathrooms. D. McGreevy said why can't we just go back to a switch. Paul Calabro (audience comment) said that he used the Men's Room and the lights worked fine. L. Tortora said,the Men's Room lights works better than the Ladies Room. N. Deegan said he will look into it. D. McGreevy said we should go back to switches. N. Deegan said that people won't turn them off. T. Pumillo said it costs more in electric every time you flip a switch. All Commissioners agreed to have light switches installed in the Vets bathrooms and to install a doorbell on the entrance door to the Vets building. We may need an electrician to do this work and the Commissioners agreed to look into finding an electrician. Appointment: Joseph Crowley, ADT—Security System at Vets Mr. Crowley did not show up for this appointment. G. Goehringer tried calling Mr. Crowley but he did not answer his phone. He asked Chris where to run the lines for a security system and Chris said wireless technology would reduce the runs and we could put it out to bid. Appointment: Chris Dwyer, L.K. McLean Associates, P.C. —Update on Projects Aldrich Lane: Chris Dwyer said it has been a long process of convincing the County regarding the water being used for irrigation purposes only. He said he had to submit a second letter for this. He said he has told the County that the new well is only for employees at the site. He said he feels that we are in the final stage with the Plans Examiner assigned to our project. He said we need a letter from SCWA stating that they don't service that site. After this letter is submitted, we should receive sanitary approval and can then proceed with a building permit and site plan approval. He said SCWA did issue rttiis letter to the County. He said plans were prepared a while ago;to the Town's Building D,ppartment. He said the well has to be a certain distance away from the sanitary system, about 150'. D. Prokop asked how soon we can go out to bid, subject to Town approval, and Chris said about a week or two. He said he will have the bid packet ready,by 12/22/17. Chris Dwyer said the water issues took over the project. Vets Bathroom: Chris Dwyer said he has the sanitary application with him to be signed this evening. He said the bathhouse will have a new manhole pump waste to utilize the existing sanitary system. He said he verified the elevations and he said we have to achieve depth per the Health Department and go down about 54 inches. He said he will submit the application for Health Department approval. He said we will need Trustee approval and he will make application to them. L. Tortora reminded everyone that this bathroom facility has to be completed by 5/15/18. She said the bid process alone can take two months or so. Chris said the bid process will take about 8-10 weeks. Chris said he can make our time frame. G. Goehringer said the Town is really backed up this year and we need to get an application to the Trustees asap. Chris said he will meet with Mike Verity at the Town's Building Department and introduce the project. D. McGreevy asked if site plan approval was needed. Chris said we may be protected by a substantial structure in the bulkhead and we may get a non jurisdiction letter. N. Deegan asked if this could be a sole source bid and Chris said there are other companies out there that will bid. D. McGreevy asked Chris to make the Vets bathroom a priority. N. Deegan said that the Trustees said there was no problem in the pre-submission meeting they had with them a while ago. G. Goehringer said there could be an issue with the side yard setbacks. Chris said he will speak with Mike Verity and Liz Cantrell in the Trustees office about the project. L. Tortora asked Chris to let her know if the Trustees will be coming to inspect so she can make sure someone is here. D. Prokop said the bulkhead bid packet had a penalty provision. Solar: Chris said the bid specs will be completed the middle of next week for the 3 sites. He r, said they will put the burden on the contractor as to what they are placing on the structures. f: Chris handed out drawings to the Commissioners reflecting the ground mounts. D. McGreevy asked if the ground mount at Aldrich Lane could be outside the fencing facing on an angle and Chris said yes. N. Deegan said we need to make sure it doesn't impact the playing areas. Chris said we need to make sure the company can assist the Town with remote net metering. Chris said maybe we can use the new addition or the existing garage instead of ground mounts., G. Goehringer said a reverse gable on the roof would work and be better than ground,,mounts. N. Deegan told Chris about the pole barn for storage at Aldrich at the back of the building to the north. Chris said with the sanitary system to the south that could work. N. Deegan said he will send Chris the email from Timberline. The area for the pole barn is wooded but D. McGreevy said we could clear it out. All Commissioners agreed to roof mount and no ground mounts. Chris said he will submit the application which may require a fee but his firm will put up the fee and bill us for same. Budget Modifications T This discussion is covered under the Treasurer's Report. Winter Proiects This discussion is covered under the Maintenance Update. PSEGLI D. McGreevy advised that PSEGLI will investigate our high bills at Wolf Pit and are sending a representative out to us on 1/4/18. She told them the electric was cut to remove the poles. She said the man's name is McPhee and his number is 631-233-8361 and asked T. Pumillo to contact him. She said that Breakwater bathroom electric was also turned off and that we need to let them know when we want it back on because it takes a couple of days for it to be turned on. T. Pumillo said he needs the electric on so they can work in the storage shed over the winter. D. McGreevy said she will notify PSEGLI to turn it back on. Verizon Land Line T. Pumillo and David Reeve fixed the problem with a wire into the building. D. McGreevy said she called Verizon and advised that we had no service for 4 months and they agreed to credit us $172.70 and the fee for the land line monthly is $32.00. Miscellaneous G. Goehringer asked Chris Dwyer to work up a proposal'for a wooden, stick built shade shelter for Veterans Park with trusses. He said a dirt floor with some electric, reinforced for wind. D. Prokop asked Chris Dwyer to circulate a draft proposal via email. D. Prokop said that we will enter into the record the quotes for the new well at the Lodge. We received 2 quotes as follows: Ike's for a total cost of$5,850 and Hennessey Well Services for a total cost of$6,397. It was agreed that E. McGetrick should write a Purchase Order tonight for Ike's. This well was needed for emergency purposes as the water tests did not pass NYS potable standards. The water line was addressed in both quotes. D. Prokop questioned the '/ horsepower and all Commissioners said they were okay with it. N. Deegan asked how they came up with the salary for the new Treasurer and D. McGreevy said they figured it at about 22.5 hours per month. She said she asked E. McGetrick how many hours per month the job took and she said between 20- 25 hours. N. Deegan said if the person being appointed is qualified they should not need training. L. Krauza questioned the resolution regarding training for E. McGetrick as she was appointed until 12/31/17. D. McGreevy said we are paying for E. McGetrick's time to train the new person. N. Deegan said he would like the resolution appointing a Treasurer placed on hold or withdrawn. Public Comment Ron McGreevy, Art Beisel, and Paul Calabro were in attendance from the public. Art Biesel questioned Resolutions 2017-112 and 2017-113 with regard to the Treasurer position. He asked D. Prokop if he found in the Charter that the Treasurer did not have to be a resident. D. Prokop said his initial reading of the legislative act that the Treasurer does not have to be a resident. Mr. Biesel asked if he checked with the State and D. Prokop said he doesn't-think he has to and that he does not feel it is necessary to seek an Attorney General opinion. Mr. Biesel asked how many resumes we received and N. Deegan said 3. He asked if all 3 were interviewed and D. McGreevy said yes by all Commissioners. L. Tortora said we received a total of 5 resumes and that 1 person withdrew and the other person couldn't produce information on their experience. D. McGreevy said we ran an ad and Mr. Biesel said he saw the ad. Mr. Biesel then asked why E. McGetrick wasn't considered for the position. D. McGreevy said we can't discuss personnel in public. Mr. Biesel said that E./McGetrick was already in the position and was going to run if there was an Election. D. Prokop said public comment should not be to question the Treasurer. N. Deegan said he thinks E. McGetrick did want to stay in the position. Mr. Biesel said that D. McGreevy stated that they were looking for the most qualified person and that she said she had someone in mind who lived in Peconic. He then asked if the person being appointed is the same person she was speaking about previously. L. Tortora said that Mr. Biesel should read the Bill jacket and that it specifically states that the purpose of the bill is to allow the Commissioners to appoint someone not just from the District but also outside the District. She said she will give him a copy of it and he said that would be great. Mr. Biesel said that before the law changed that D. McGreevy said the person thought about was in Peconic and asked if the person they want to appoint is from Peconic. N. Deegan said it is the same person. Mr. Biesel said he is trying to get the facts on how they have come to this conclusion and why after placing E. McGetrick in the position and saying how well she was doing she wasn't offered the position. D. McGreevy said the current person was appointed as an Interim and that she did not apply for the position. L. Tortora said that this is beyond public discussion and it needs to stop now. She said we are dealing with people's lives and this discussion is out of line. Paul Calabro said he thought the Commissioners have the power to do certain things and they don't have to divulge who they interviewed. Mr. Biesel said it is public record. Mr. Biesel said he only asked why E. McGetrick wasn't considered and doesn't understand why people are getting upset. D. McGreevy said we are not upset and we know that he knows a lot about this. Ron McGreevy said Mr. Biesel represents Mary Eisenstein's group and Mr. Biesel said he does not. N. Deegan said why attack someone for asking questions. D. McGreevy said this was improper and N. Deegan said he doesn't agree with the appointment for Treasurer. D. McGreevy said that this discussion should be held in Executive Session. RESOLUTIONS Resolution 2017-106 amending our Community Room and Picnic Area Policy to include a $25 garbage fee was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-106. Resolution 2017-107 authorizing reimbursement to G. Goehringer for the,purchase of 5,000 eggs for the 2018 Easter Egg Hunt was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all'in favor and motion carried unanimously to approve Resolution 2017-107. Resolution 2017-108 approving the purchase and installation of a well and pump from Ike's Well & Pump Service for the Bailie Beach Lodge was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-108. Resolution 2017-109 approving a payment to J.J. Rutkowski in the sum of$40.00 for assistance in removing the boat ramp and dock at Love Lane was unanimously approved. Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-109. Resolution 2017-110 approving Budget Modifications was unanimously approved. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2017-110. Resolution 2017-111 authorizing and approving an increase in fees for out of Town Scouts at the Bailie Beach Lodge from $15.00 per person for one night to $20.00 was unanimously approved. Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-111. Resolution 2017-112 appointing Angela Noncarrow as Treasurer effective January 1, 2018 was approved 2 to 1. Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-112. Resolution 2017-113 retaining Eileen McGetrick to train Angela Noncarrow for the month of December for 3 hours per week and further approving compensation to Angela for training was approved 2 to 1. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-113. Resolution 2017-114 approving the Bill Register and payment of the current bills was unanimously approved. Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-114. Resolution 2017-115 setting the meeting schedule for January 2018 was unanimously approved. I Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-115. There being no further business to come before the meeting, motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 8:35 p.m. RESOLUTION 2017-106 RESOLUTION AMENDING THE COMMUNITY ROOM AND PICNIC AREA POLICY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Community Room and Picnic Area Policy, effective immediately, to include a fee in the amount of$25 for garbage pick-up. RESULT: ADOPTED 12/11/17 (Unanimous) RESOLUTION 2017-107 RESOLUTION AUTHORIZING REIMBURSEMENT FOR PURCHASE OF EASTER EGGS FOR THE 2018 EASTER EGG HUNT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize reimbursement to Gerard Goehringer, not to exceed $670.00, for the purchase of 5,000 eggs for the 2018 Easter Egg Hunt to be held on March 25, 2018. RESULT: ADOPTED 12/11/17 (Unanimous) , RESOLUTION 2017-108 RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF A WELL WITH SUBMERSIBLE PUMP FROM IKE'S WELL & PUMP SERVICE FOR BAILIE BEACH LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District, on an emergency basis has reviewed all available quotes, hereby authorize the purchase and installation of a new 4" PVC well with % horsepower stainless steel submersible pump for Bailie Beach Lodge, in the amount of$4,600.00, and authorize a further payment to Ike's at a cost not to exceed $1,250.00 in the ti event it is necessary to run new water lines for the Lodge. RESULT: ADOPTED 12/11/17 (Unanimous) RESOLUTION 2017-109 RESOLUTION AUTHORIZING PAYMENT TO J. J. RUTKOWSKI FOR HIS ASSISTANCE IN REMOVING THE BOAT RAMP AND DOCK AT LOVE LANE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize payment to J.J. Rutkowski in the sum of$40.00 for his assistance in removing the boat ramp and dock at Love Lane. RESULT: ADOPTED 12/11/17 (Unanimous) RESOLUTION 2017-110 RESOLUTION AUTHORIZING BUDGET MODIFICATION RESOLVED that the Board of Commissioners of the Mattituck Park District hereby modify the Park District budget for 2017 as follows: From: A.7110.411 (Supplies & Materials) -$12,000.00 To: A.7109 (Payroll Fees) +$ 2,500.00 To: A.7110.421 (Telephone) +$ 1,500.00 To: A.7110.422 (Electric) +$ 8,000.00 From: A.7110.243 (Equipment) -$ 7,500.00 To: A.7110.431 (Insurance) +$ 3,500.00 To: A.7110.451 (Legal Counsel) +$ 1,500.00 To: A.7110 (Bank Fees) - +$ 2,500.00 From: A.5650.12 (Parking Attend., Hourly) -$12,250.00 To: A.7180.11 (Beaches Hourly) +$10,000.00 To: A.7112.12 (Office) +$ 300.00 To: A.7110.452 (Secretary) +$ 200.00 To: A.7110.12 (Parks, Part Time Hourly) +$ 1,750.00 RESULT: ADOPTED 12/11/17 (Unanimous) RESOLUTION 2017-111 RESOLUTION AUTHORIZING AN INCREASE IN FEES FOR OUT OF TOWN SCOUTS AT BAILIE BEACH LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize an increase in the fees for out of Town Scouts at the Bailie Beach Lodge from $15.00 per person for one night to $20.00. RESULT: ADOPTED 12/11/17 (Unanimous) RESOLUTION 2017-112 RESOLUTION APPOINTING ANGELA NONCARROW AS TREASURER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Angela Noncarrow as Treasurer effective January 1, 2018 at an annual salary of$9,450.00. RESULT: ADOPTED 12/11/17 (2 to 1) AYES: G. Goehringer, D. McGreevy NAYES: N. Deegan RESOLUTION 2017-113 RESOLUTION APPROVING THE RETENTION OF EILEEN MCGETRICI4 TO TRAIN THE NEWLY APPOINTED TREASURER RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain Eileen McGetrick to train the newly appointed Treasurer, Angela Noncarrow (effective 1/1/18), for the month of December for three hours per week at an hourly rate of$23.00; and be it further RESOLVED that Angela Noncarrow receive compensation for training at an hourly rate of$16.00. RESULT: ADOPTED 12/11/17 (2 to 1) AYES: G. Goehringer, D. McGreevy NAYES: N. Deegan RESOLUTION 2017-114 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the December 11, 2017 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 12/11/17 (Unanimous) RESOLUTION 2017-115 RESOLUTION SETTING MEETING DATES FOR JANUARY 2018 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of January 2018: Organizational Meeting and Work Session to follow, Thursday, January 4, 2018 at 6:30 p.m. and monthly meeting, Thursday, January 11, 2018 at 6:30 p.m. RESULT: ADOPTED 12/11/17 (Unanimous) attituck Park Distract Balance Sheet 12/28/17 Assets .Account Account 'Name Balance A.200 Cash 32,760.25 A.201 Cash in Time 1,085;092.75 A.202 Payroll Account 12,882.85 A.21.0 Petty Cash 0.00 "total Assets 1,130,735.85 Mattituck Park District Bill-Register December 28,2017 Check Payee Date Amount Notes 26044 Cablevislon 12/11/17 235.05 26045 National Grid 12/11/17 216.96 26046 PSEG Long Island 12/11/17 2,070.44 26047 Suffolk Coun!y Water Authority 12/11/17 70.20 26048 Verizon Wireless 12/11/17 134.40 26049 BP 12/11/17 2-91.80 26050 Harry Goldman Water Testing 12111/17 60.00 26051 Home De of Credit Services 12/11/17 21.92 26052 Mattituck Environmental Services 12/11/17 379.00 26053 Orlowski Hardware Company, Inc. 12/11/17 275.97 26054 Mattituck Plumbing Supely Inc. '12/11/17 350.00 26055 David B Prokop 12111/17 928.33 Dec 26056 Staples,Credit Plan 12/11/17 103.09 26057 C.F. Van Duzer Gas Service Inc. 12/11/17 195.28 26058 Eckert Oil Service, Inc. 12/11/17 531.09 26059 Integrity Repair Corp12/11/17 135.00 smell of gas 26060 OneStep GPS 12/11/17 27.90 26061 Times/Review News a ers 12/11/17 970.76 26062 FIDELIS CARE NEW YORK 12/11/17 358.71 Jan 26063 , Karen Allar 12/11/17 66.00 Election Teller 26064 Diane Cotu no 12/11/17 66.00 Election Teller 26065 David Reeve 12/11/17 81.95 ,26066 RSF 12/11/17 942.00 repair 26067 Beverly Vlcek 12/11/17 66.00 Election Teller 26068 Storr Tractor Co 12/11/17 11,676.96 New Mower 26069 JJ Rutkowski 12/11/17 40.00 assistance .pulling-jock Love La 26070 Verizon 12/11/17 47:02 add on: Total 20,34'1.83 26043 The Hartford 11/16/17 619:32 Disability audit Paychex 12/7/17_ 73.06 Paychex 12/21/17 7825 26071 New York State Insurance fund 12/11/17 543.47 6 of 9 26072 Advance 12/11/17 272.04 26073 McLean 12/11/17 296.80 Aldrich Bathroom 26074 Postmaster 12/1-1/17 49.00 26075 Gerard Goehrin er 12/11/17 670.00 Easter egg 26076 Laser Industries 12/11/17 124 500.00 Breakwater-Shade Shelter 26077 Callahead 12/28/17 196.00 26078 Complete Landsca e& Irrigation, Inc. 12/28/17 1,000.00. Wo! it remove 2oleSr 26079 Goodale Electrical Contr, Inc 12/28/17 657.00 Vets light, Scouts-elec for pumb 26080 Ike's Well&Pum2 Service 12/28/17 5,850.00 Well pump 2 Scouts lodge 26081 Lindsay Irrigation, Inc. 12/28/17 262.00 close downs stems Total '155 408.77 Mattituck Park District Budget Ledger December 11,2017 Month to date Account ID j Description Current ExpensesYear to Date Remaining Budget I Income Prior mo Budget *1001 -Real Property-Taxes 1$ 420,3911 420,391.001 0.00 .... ........ ........... *1090 Interest-Real P Tax 0; 4.691 TOP. t�.0) A.2401 Interest Earnings 1,3001 632.47! _667.53 A.2440- ConcessionRental400 0 001 400.00 A 2590 'Beach Fee Non-Resident 6,000 11,160.001 (5,160.00) A.2591 lBeach Fee Resident 7,000 3,465.00! 3,535.00 *2650 Aale of Excess Materials 0 0001 000 *2705 Gifts&Donations I 650 0001 650.00 'A 2771 J-Other R_evenues 37,000' ------(250.00)-- (248.50) 37,248.50 a.2771.1 LODGE Oi 775.00 10,390.00 (10 390.00) A 2771.2 !COMM ROOM --01 800.00 16,500.001 (16,500.00) *2771.3 PICNIC 0 2,575.00. (2,575.00) *.2771.4 ';FLDUSAGE .2 ___ __-—--- --- 0 1,965001 (1,965.00) A.3000 1 Sale of Real Property 0 5001- -6.0-0- A 3771 an I State Aide-Parks&Rec 0 _____0_00 000 A.3960 'NYS Emergency M .Aid - J ------ --- 01 0.001 0.00 A.4950 [Federal Grant(CDBG) 01 0.001 0.00 A.4960 !Federal Emerg.Man.Aid 0.001 0.00 A 599 !Appropriated Fund Balance 250,0001 0001 250,00000 Total Revenues 1 7227411 1,3761 46-6-,8351 2-55,906.34 A.5650 12 Parking Attend -Hourly 19,0001 20625 3,989361 15,01064 L !Parks,Part-Time Hourly _18,355.01?_— A 7110 12 20 00 700.001,644.99 A.7111.12 Parks,Full-time Hourly 87,200- 1,630 00 69,783,121 17,416.88 A.7112 12 Parks,Office 35,000 1,057 25 32,183 691 2,81631 A.7110 452 Secretary---- 7,252 278.93 6,628981 62302 A.7110 453 IT I Treasurer 8,155 313.65 7,577 3 1' 57769 A.7180 I-I I_Beach Manager -5,500.— 51500 00' 000 !Beaches,.Hourly____ i 24,893 33,798.3I1_______(8,905.----- A.7180.12i !Total Personnel Expense 207,000,_ 4,186.081 M,815. 78 29,184.22 A 7110.242 Site Improvements 2.75,000• 124,796.801 156,419 50 118,580.50 A.7110.243 !Equipment -60,00-01--- 11,676.961-- 18,703.481 41,296.52 _ I— Total Capital Outlay—______ 335,000.00--- - ------ 136,473 76 ----- 175,122.981 159,87702 A 7110.411 Supplies&Materials 40,000; 3124253----- 2_8_,_17_049' 11,829.51 - A.7110.412 16ffim-Sta-t-ionary 5001 A 7110.421 !Telephone 50000 poo 41647 5,155.741 (1,25574) A.7110.422 -Electric 11,50-1- 0 2,070 44 18,779.37 (7,279.37) _____(7,279.37) A 7110.423 Water - ----- 5001 70.20, 366.271 .73 A.7110 424—[Natural Gas 41224 4, 40, (600.40)----- A.7110.431 600.40)A.7110.431 jInsuranc-e- 25,1000 50287 28,854 761 (3,854.76 10.442 Site Mamt/Facility Rprs I 26,000, 479.00 18,175 49, 7,824.51 A -—----- 7110.443 1 Equipment Repairs 3,000 1,430.99 4,34364 (1,343.64) A.7110.451 !Legal Council__ — --12,000 928.331 12,336.961 336 96 A.7116.461 --!Postage 550 4§.001 495 .301 _�W7_0` A.7110 454 Efection Tellers 300 1980-01 246.66F-- -_54_._00_ A.7110 455 Auditing Services 10,0001 9'000.00' 11000.00 X.7110.46Y _��t_s 47-5--- 4-1-0001-- A 7109 Pa-__ �1___ - - __65.00 qllfees 73.06 1,740.77, (1,74077) A.7116 Bank fees 01 -----1,964-___ - ___ 681 1,964.68) —Total Contractual Expense 137,2251 98731 134,139871 3,085 _iFICA,Em—ployee Ben-e--f—its __326.24 A9030.8 ____20, 01 9,548.10 10,451.90 A.9060.8 Medical Insurance 15,00011 -32 1.71, 10,784.81, -_45215.0 Total Employee Benefits 35,0001-- 6421 20,333- 14,667 1751$ 5_0_7,4_l2,$____ IT9talExpenditurcs1$ 7 _________ R,2251 51 ",813 Confidential Page 1 of 1 Mattituck Park District Purchase Order Report For the Period from Jan 1,2017 to Dec 31,2017 OPEN PURCHASE ORDER BALANCES-2017 PO No PO Date Vendor ID Vendor Name PO AMOUNT MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBEF OCTOBER NOVEMBER DECEMBER BALANCE 17101 3/1/2017 NORTHEAST Northeastern Equipment 1 80000 5026 29319 1000 67324 1148 57615 (814.32) 17102 3/1/2017 ADVANCE Advance Auto Parts ASK LYDIA 1998 2076 7816 - 17104 3/1/2017 BP BP 3,50000 31239 26908 30805 35798 24814 33835 41339 37273 33790 291 80 260.19 17105 3/1/2017 CABLEVISIO Optimum 2,00000 24123 241 33 24131 24131 234 83 23483 23483 23505 95.28 17106 3/1/2017 CALLAHEAD CALLAHEAD 2,700 00 - 9800 19600 9800 21931 39200 19800 19600 1,304.69 17108 3/1/2017 DUZER C F Van Duzer Gas Sery 1,70000 26971 23882 30427 - 7457 19528 617.36 17109 3/1/2017 EAST East End Sporting Goods 2,30000 - 21600 91594 1,1e8.06 17110 3/1/2017 ECKERT Eckert Oil Service,Inc 1,900.00 80030 531.09 668.91 17111 3/1/2017 GLATFELTER Glatfelter Brokerage Servi 1,10000 738 00 362.00 17113 3/1/2017 HARRY Harty Goldman Water Tel 2,200 00 6000 6000 19500 60 00 60.00 28500 6000 25500 60 00 1,125.00 17114 3/1/2017 PLUMB Mathtuck Plumbing Suppl, 80000 3700 3475 25000 900 156.00 7500 40000 14.00 (175.76) 17115 3/1/2017 HOME Home Depot Credit Servic 1,60000 - 11264 2852 49921 6147 231 79 21 92 644.46 17116 3/1/2017 INK The Ink Spot 1,200 00 - 500 22250 2000 962.80 17117 3/1/2017 JAMESPORT Jamesport Hardware 15000 1490 5000 9741 (12.31) 17118 3/1/2017 LAUREL Laurel Stone Supply Plus 80000 - 2895 53490 7790 168.25 17119 3/1/2017 LICA Long Island CauldlowerA 50000 13460 365.40 17120 3/1/2017 LOU Lou's Service Station Inc 1.30000 - 8169 19874 26321 2100 28737 38525 82.74 17121 3/1/2017 MATTITUCK Mattituck Sanitation 5,200 00 259.00 354.04 63800 21050 1,00900 289 00 649.00 55900 37900 37900 474.46 17122 3/1/2017 NATIONAL Nabonal Gnd 1,90000 35381 33888 33750 19447 9822 7405 7748 5528 8028 21696 73.27 17123 3/1/2017 NAWROCKI Nawrodd Smith LLP 12,000 00 1,00000 1.00000 3.00000 1,000 00 1,00000 1,000.00 4,000.00 17124 3/1/2017 ORLOWSKI Orlowski Hardware Comp 4,200 00 33560 33893 53163 66753 29740 18798 18004 25570 27597 1,129.22 17125 3/1/2017 PAYCHEX PAYCHEX OF NEW YOF 1,50000 - 16715 (2 48) 11639 121 72 18100 7825 7306 764.89 17126 3/1/2017 PENNY Maijam Supply Co 76000 21082 1542 6835 6549 29068 3600 18401 (120.77) 17127 311/2017 POST Postmaster 65000 - 9800 9800 14400 4900 261.00 17126 3/1/2017 PSEG PSEG Long Island 22,000 00 1,39773 52422 1,87532 1,16230 1,57632 1,95190 2,304 08 1,54960 3,82080 2,07044 3,767.29 17129 3/12017 SCWA Suffolk County Water Auh 60000 5312 2412 3268 18615 7020 233.73 17130 3112017 SOLID Southold Town Dept Solic 25000 4740 7740 1975 20 00 1680 6480 3.85 17132 3112017 STAPLES Staples Credit Plan 1,60000 - 28286 18364 15498 7771 17027 45.06 10309 622.39 17133 3/12017 STORR Storr Tractor Company 90000 - 9903 800.97 17134 3/12017 TIMES Times/Review Newspapei 45000 - 5560 9540 7530 97076 (747.06) 17135 3/1/2017 TOWN Town of Southold 25000 10000 - 1000 140.00 17136 3/1/2017 VWIRELESS Verizon Wireless 1.20000 16331 12533 22282 4847 15848 15853 13424 13424 64.68 17137 3/1/2017 STATE New York State Insurance 7,00000 59842 54347 54347 54347 54347 18357 54347 3,600.69 17138 3/12017 NYTEL Venzon 1,300 00 4366 4333 4343 8638 4380 4409 4365 4269 4702 861.95 17139 3112017 FIDELIS FIDELIS CARE NEW Y01 3,60000 71742 717.42 35871 71742 35871 35B 71 35871 35871 (345.81) 17140 3112017 HEALTHPLEX 11000 11 00 1100 66 00 - 22.00 17144 8/1/2017 ONE STEP GPS ONE STEP GPS 29295 4185 4185 41 85 41 85 2790 1395 2790 66.80 17145 6/12017 MCLEAN L K.MCLEAN Aldrich 18,360 00 24520 - 94280 29680 16,975.20 17146 9/142017 WB Mason W B Mason 1,00000 5558 944,42 17147 9/14/2017 ADVANCE Advance Auto Parts 40000 1998 2075 7816 27204 9.07 17148 9/14/2017 Prokop David Prokop 3,71332 92833 92833 92833 92833 17149 9/142017 MCLEAN L K.MCLEAN(Vets BR, 36,640 00 36,640.00 17150 9/142017 NORTHEAST Northeastern Equipment l 3,00000 2,995.72 1175 (7,47) 17165 10/1212017 STORR Storr Tractor Company 11,64600 11,67696 (30.96) 17166 10/122017 CABLEVISIO Optimum 50000 23505 23505 29.90 17167 10/122017 PLUMB Mathtuck Plumbing Suppl, 60000 35000 150.00 17168 10112/2017 LOU Lou's Service Station Inc 60000 800,00 17169 10/12/2017 PENNY Marjam Supply Co 50000 500.00 17170 10/122017 VWIRELESS Vertzon Wireless 27500 13440 13440 6.20 17171 10/122017 Kaelins Kaelins 3,50000 3,600.00 17172 10/122012 RSF Bobby Sldor1RSF 1,00000 94200 68.00 17173 11/92017 Lindsey Irrigation Lindsey Imgabon 4.84800 4,84800 17174 11/92017 Lindsey Lands Bill Lindsey Landscaping 24,400 00 24,400 00 17175 11/92017 Integrity Integrity Repair Corp 40000 40000 17176 11/92017 Lund Lund Valve Testing 9000 9000 _ 17177 12/72017 Oneill 6.02085 6,020.85 171,937.27 6,276.68 6,408.31 6,460.93 5,137.35 9,811.49 7,564.99 12 052.70 8,668.76 8184.89 20179.26 81 460.92 Closed Purchase Orders 17103 3112017 BERGO Bergo Janitorial Supply,Ir. 90000 44954 11352 336.94 17107 3/12017 CARECONNEC CareConnect 17,000 00 1,28600 1,28600 1,28600 - - 13,142.00 17112 3/12017 GNS GNS Mermaid 80000 13145 14000 31645 212.10 17131 3/1/2017 SOUNDS Sound Shore Irrigation,In 3,80000 - 3,800.00 17143 6112017 BUILDING RIVERHEADBUILDING! 1,500.00 1,600.00 17141 VOID 17142 VOID Clerk's Report of Receipts Period Covering November 1 - November 30, 2017 Deposit Other Revenue Picnic Comm Total Beach Federal oncessio Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report 1,025.00 $ - $ 400.00 $ - $ - $ 1,425.00 $ - $ - $ - - February Report 725.00 $ 400.00 $ 1,125.00 March Report 740.00 200.00 2,150.00 1,020.00 $ - $ 4,110.00 $ - $ - $ - - April Report 550.00 200.00 650.00 350.00 $ - $ 1,750.00 May Report 1,250.00 200.00 2,250.00 - $ - $ 3,700.00 $ 590.00 $ - $ - - June Report 985.00 775.00 2,400.00 375.00 $ - $ 4,535.00 $ 2,32000 July Report 690.00 700.00 3,600.00 - $ - $ 4,990.00 $ 7,045.00 August Report $ 262.50 $ 250.00 $ 2,400.00 $ 220.00 $ 1.50 $ 3,134.00 $ 4,475.00 September Report $ 2,937.50 $ 250.00 $ 650.00 $ - $ - $ 3,837.50 $ 195.00 $ - $ - - October Report $ 450.00 $ - $ 800.00 $ - $ - $ 1,25000 $ - $ - $ - - Totals Previously Reported 9,615.00 2,575.00 15,700.00 1,965.00 1.50 29,856.50 $ 14,625.00 $ NOVEMBER REPORT 11/2/17 Janet Mehan Usage Fee 12/10/17 400.00 11/9/17 BSA Pack 1776 Usage Fee 11/18&19 $ 30000 Jeanann Johnston-GST 1133 Usage Fee 11/9, 10& 11 $ 475.00 Chris&Danielle Durkin Usage Fee 11125/17 400.00 NOVEMBER RECEIPTS $ 77500 $ - $ 800.00 $ - $ - $ 1,575.00 - $YEAR TO DATE 10,390.00 $ 2,575 00 $ 16,500.00 $ 1;965.00 $ 1.50 $ 31,431.50 $ 14,625 00 - - - 1 12/7/2017