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HomeMy WebLinkAboutTB-03/27/2018 ELIZABETH A.NEVILLE SppFp�� Town Hall,53095 Main Road TOWN CLERK a�o�v coos PO Box 1179 Southold,NY 11971 REGISTRAR OF VITAL STATISTICS o Fax(631)765-6145 MARRIAGE OFFICER y'J101 �ao� Telephone: (631)765 - 1800 RECORDS MANAGEMENT OFFICER southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING March 27, 2018 4:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, March 27, 2018 at the Meeting Hall, Southold,NY. Call to Order 4:30 PM Meeting called to order on March 27, 2018 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Organization Title Status Arrived James Dinizio Jr Town of Southold ° Cou_ncilmanPresent William P. Ruland ; Town of Southold_ I Councilman _ Present Jill Doherty .._. ._.._.._._. Town of Southold _Councilwoman ` Present Robert Ghosio i Town of Southold Councilman_. _.m ._. Louisa P. Evans ; Town of Southold € Justice Present Scott A. Russell Town of Southold ' Supervisor Present Elizabeth A. Neville Town of Southold Town Clerk_ Present William M Duffy Town of Southold Town Attorney Present I. Reports 1. Trustees Monthly Report 2. Planning Department Monthly Report II. Public Notices III. Communications IV. Discussion Motion To: Motion to Enter Executive Session RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 9:04 AM for the purpose of discussing the following matters: Southold Town Regular Board Meeting March 27, 2018 page 2 Labor- Matters Involving Collective Bargaining (CSEA & PBA) 9:00 am -Richard Zuckerman, Kristie Hansen-Hightower and William Duffy RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:James Dinizio Jr, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell 1. EXECUTIVE SESSION - Labor-Matters Involving Collective Bargaining(CSEA & PBA) 2. Motion To: Motion to Exit Executive Session RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 9:47AM RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Open Session 3. 9:45 Am - Kristie Hansen-Hightower Re: 2017 Year End Financial Update 4. 10:00 Am - Michael Collins 5. 10:15 Am - Michael Collins,Denis Noncarrow 6. 10:30 Am - Bryan Deluca 7. Councilman Ghosio 8. Solar Siting Code 9. Proposed Rental Permit Code (Follow Up from 3/14 Work Session) 10. Proposed Code Amendment-Helicopter Landings in Residential Zones (Follow Up from 3/14 Work Session) 11. Schedule Interviews for Committee Vacancies 12. Authorize Town Clerk to Advertise for Student Intern I for the Assessor's Office 13. 10:45 Am - Chris Baiz, Agricultural Advisory Committee 14. Motion To: Motion to Enter Executive Session RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 12:48PM for the purpose of discussing the following matters: Southold Town Regular Board Meeting March 27, 2018 page 3 Potential Property Acquisition(S), Publicity of Which Would Substantially Affect the Value Thereof 11:45 am - Melissa Spiro, Land Preservation Labor- Matters Involving the Employment of a Particular Person(S) Matters Involving the Employment of a Particular Person(S) 12:00 pm - Jeff Standish, Department of Public Works 12:15 pm - Janet Douglass, Recreation Center 12:30 pm - Chief Flatley, Police Department Litigation: Soloff v. Town of Southold Grimes v. Town of Southold RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:James Dinizio Jr, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell 15. EXECUTIVE SESSION - Potential Property Acquisition(S), Publicity of Which Would Substantially Affect the Value Thereof 16. EXECUTIVE SESSION -Labor- Matters Involving the Employment of a Particular Person(S) 17. EXECUTIVE SESSION - Litigation 18. Motion To: Motion to Exit Executive Session RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 3:16 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell 19. Motion To: Recess 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby Recess this 9:00 AM meeting of the Town Board at 3:16 PM until the Regular 4:30 PM Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Motion To: Reconvenes 9:00 AM meeting Southold Town Regular Board Meeting March 27, 2018 page 4 RESOLVED that the Town Board of the Town of Southold hereby reconvenes the 9:00 AM meeting of the Southold Town Board at this 4:30PM Regular Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Scott A. Russell, Supervisor SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Opening Comments Supervisor Russell SUPERVISOR RUSSELL: Please rise and join in the Pledge of Allegiance. Thank you. I am going to invite anybody that would like to comment on any of the agenda items to please feel free? (No response) V. Resolutions 2018-271 CATEGORY. Public Service DEPARTMENT: Town Clerk Rescind Local Law- Chapter 205 RESOLVED that the Town Board of the Town of Southold hereby rescinds the proposed Local Law entitled "A Local Law in relation to Amendments to Chapter 205, Public Entertainment and Special Events" in its entirety. ✓Vote Record-Resolution RES-2018-271 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmzio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder. 2 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter D ❑ ❑ ❑ ❑ No Action ❑ Lost Comments regarding resolution 271 SUPERVISOR RUSSELL: I just want to comment, I think there's a lot of misunderstanding here and it's unfortunate, maybe some information that isn't, is honest. We got the letter yesterday from several organizations regarding this who had actually expressed opposition. Southold Town Regular Board Meeting March 27, 2018 page 5 That's fine. The Town Board is actually voting down the public hearing tonight, so that will end any legislative action on our part. some of the concerns were raised was, the organization said there was no input or comments, the fact of the matter is we have been discussing this for some time now. The, we had code committee meetings that were publicly noticed that very few people attend,we have actually had the discussion with the Chairman of the Agricultural Advisory Committee of Southold Town participating in the meetings. We have actually, the, we also, I guess this letter said in fact we had attempted to do so previously which is I presume do discuss the issue with us, none of the organizations had come to me, to want to discuss this issue. I can't speak for the rest of the Board, no one has come to me and I actually, if you look at the list, we have people Duncan Kennedy from the North Fork Promotion Council, I have met with Duncan several times over the past few weeks. He never raised the issue. George Haas was part of the meetings, again, never raised the issue. Danielle LaScala, First Friday's-Mattituck Chamber of Commerce, we've had regular conversations because the Town has supported First Friday's every chance we get. Andy McCaskie, I just saw him at a Mattituck High School event, never raised the issue with me. Richie Vandenburgh has been in touch with town because of a special event application, never raised the issue. There is also just some clarification, by and large, the legislation is administrative in nature. there is one aspect of it, I think that was just a result of miscommunication of the Town Board and the Town Attorney's office and that is the provision for the one permit per six events that was lined through. The Town Board needs to address that because there's a lot of,there's some people that are applying for these applications and they're supposed to be specific events and they are really applying for days. That is not necessarily operating in good faith. We need to close that loophole but we decided at the time that the entire code needs to be revisited. It's a large undertaking so we are going to set that to the side and take care of all those other issues when the time comes. But by and large, this is administrative. That was our intent. If that one provision alarmed people, our mistake. COUNCILWOMAN DOHERTY: Excuse me, can we make it clear that we are not holding the public hearing? SUPERVISOR RUSSELL: Yes. I would,please, welcome you to stay so that we can have a larger discussion on this after we have voted on the agenda. 2018-272 CATEGORY. Audit DEPARTMENT. Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated March 27, 2018. ✓Vote Record-Resolution RES-2018-272 D Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dmizio Jr Voter ❑ ❑ ❑ ❑ Defeated William P Ruland Voter ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter 121 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Seconder D 0 0 ❑ Southold Town Regular Board Meeting March 27, 2018 page 6 ❑ Supervisor's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A Russell Voter El ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-273 CATEGORY.• Set Meeting DEPARTMENT.- Town Clerk Next To-ow Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, April 10, 2018 at Southold Town Hall, 53095 Main Road, Southold,New York at 7:30 P. M.. ✓Vote Record-Resolution RES-2018-273 Rl Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter [� ❑ ❑ ❑v ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio ! Seconder; 2 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans Mover 171 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-274 CATEGORY. Authorize to Bid DEPARTMENT.- Highway Department Road Treatment Bid 2018-19 Resolved that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for various road treatment bids including Type 6 Hot Mix Asphalt & Oil /stone for the calendar year 2018-19. Southold Town Regular Board Meeting March 27, 2018 page 7 ✓Vote Record-Resolution RES-2018-274 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-275 CATEGORY: Fmla DEPARTtbIENT: Accounting Grant FMLA Leave to a Town Employee RESOLVED that the Town Board of the Town of Southold hereby grants an intermittent leave of absence for up to 12 weeks to Employee#4932 effective March 1, 2018 pursuant to the Family Medical Leave Act. ✓Vote Record-Resolution RES-2018-275 0 Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent , ❑ Withdrawn James Dimzio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P.Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-276 CATEGORY.• Budget Modification DEPARTiVIENT: Accounting 2018 Budget Modification- Capital Southold Town Regular Board Meeting March 27, 2018 page 8 Financial Impact:Establish budget for 2018 Park&Playground capital projects WHEREAS the Town Board of the Town of Southold adopted a 2018 Capital Budget which includes an appropriation for a recreational improvements, and WHEREAS the Town's Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Projects and amends the 2018 Capital Budget as follows: Capital Project Names: East Marion Tennis Courts Fisher's Island Basketball/Tennis Courts Financing Method: Park and Recreation Revenue Increase• H.5031.54 Interfund Transfer, Park& Playground $76,500 Total $76,500 Increase: H.7197.2.500.100 East Marion Tennis Courts $6,500 H.7197.2.500.200 FI Basketball/Tennis Courts 70,000 Total $76,500 ✓Vote Record-Resolution RES-2018-276 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P.Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-277 CATEGORY.• Contracts, Lease&Agreements DEPARTMENT: Town Attorney Family Service League Agreement Southold Town Regular Board Meeting March 27, 2018 page 9 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement with Family Service League of Suffolk County in connection with the 2018 Southold Youth Services Program in the amount of$33,000 for the term January 1, 2018 through December 31, 2018, this Program is funded in part by a grant from the Suffolk County Youth Bureau, all in accordance with the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-277 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James D ❑ Withdrawn mizio Jr Voter 0 1i El El ❑ Supervisor's Appt William P Ruland Voter 0 El ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ El ❑ Rescinded Robert Ghosio Seconder, 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-278 CATEGORY: Employment-Town DEPARTMENT. Accounting Acknowledges the Intent to Retire David Okula RESOLVED that the Town Board of the Town of Southold hereby acknowledges the intent to retire of David Okula from the position of Police Officer for the Police Department, effective April 29, 2018. ✓Vote Record-Resolution RES-2018-278 CI Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - --- --- ----- James DImZ10 lr Voter 0 El ❑ ❑ El Withdrawn ❑ Supervisor's Appt William P Roland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover - 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Regular Board Meeting March 27, 2018 page 10 2018-279 CATEGORY: Equipment DEPARTMENT.• Highway Department Amend Resolution 2018-128-Purchase of Freightliners RESOLVED that the Town Board of the Town of Southold hereby amends resolution 2018-128, adopted at the February 6, 2018 Town Board meeting to read as follows: RESOLVED that the Town Board of the Town of Southold herby approve the purchase of two 2409 2010 ten-wheel drive Truck Tractor Freightliners for snow removal. The vehicles are being purchased from the State of New York Department Office of General Services for a total of $16,622.30. This is to be a legal charge to the 2018 budget line of DB.5130.2.300.200 (Heavy Duty Vehicles). ✓Vote Record-Resolution RES-2918-279 0 Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-280 CATEGORY: Budget Modification DEPARTMENT: Police Dept 2018 Budget Modification-Police Department Financial Impact: Transfer of funds necessary to outfit new PD vehicle RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Town Whole Fund Budget as follows: From: A.3120.2.500.875 Police Equip/Other Equip/Other Vehicle Equip $1,620 Total $1,620 Southold Town Regular Board Meeting March 27, 2018 page 11 To: A.3120.2.500.876 Police Equip/Other EquipNeh. Equip. Installation $1,620 Total $1,620 ✓Vote Record-Resolution RES-2018-280 0 Adopted ❑ Adopted as Amended ❑ Defeated — Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Seconder, 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-281 CATEGORY: Close/Use Town Roads DEPARTMENT: Town Clerk Southold Village Merchants 4 Th of July Parade at 12 Noon Financial Impact:Police Department cost for event =$1054.00 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Southold Village Merchants for their 21"Annual 4th of July Parade in Southold, on Wednesday,July 4, 2018, beginning at 12:00 noon from Boisseau Avenue to Tuckers Lane along Route 25,provided they closely adhere to the Town's policy regarding Special Events. All fees associated with this event have been waived with the exception of the clean-up deposit. ✓Vote Record-Resolution RES-2018-281 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 El 11 El ❑ Supervisor's Appt William P.Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 2 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter z ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Regular Board Meeting March 27, 2018 page 12 2018-282 CATEGORY: Refund DEPARTMENT. Town Clerk Various Clean Up Deposits WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit North Fork Chamber 2/7/18 $250.00 c/o Peconic Retreat 555 New Suffolk Road Cutchogue,NY 11935 ✓Vote Record-Resolution RES-2018-282 El Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio i Seconder IZI ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover El ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-283 CATEGORY. Public Service DEPARTAIE1VT: Highway Department 2018 Spring Clean Up RESOLVED by the Town Board of the Town of Southold that the Highway Department Spring Cleanup will start on Monday, April 16, 2018 in Laurel. Our Highway crews will remove only Southold Town Regular Board Meeting March 27, 2018 page 13 BRUSH and LEAVES and work in an Easterly direction until they reach Orient Point. All Leaves Must Be In Bio-Degradable Paper Bags,NO EXCEPTIONS. We can only pass through an area once; be it further RESOLVED that the Town Board hereby authorizes the acceptance of residential brush free of charge for four weeks, at the Southold Town Compost Facility in Cutchogue (leaves are always accepted free). This four-week grace period is for those homeowners who wish to take their brush directly to the Town's compost site themselves. The grace period will start Saturday, March 31, 2018, and end Monday April 30, 2018; be it further RESOLVED that commercial landscaping and tree removal companies will no longer be permitted to deposit any loads of branches or yard debris for removal in the Town's right-of- way. It will be the homeowner's responsibility to make certain that their contractor(s) haul their yard debris to the Cutchogue Compost Facility as anyone observed dumping in the Town right- of-way will be fined for illegal dumping; and, be it further RESOLVED that the Fishers Island Spring Clean-Up will also commence on Monday April 16, 2018. RESOLVED that the normal tip fees for brush disposal at the Cutchogue Compost Facility shall be waived for residential vehicles for the period March 31, 2018 through April 30, 2018; and that tip fees for brush shall be reduced for commercial vehicles to $30/ton for the period from March 31, 2018 through April 30, 2018; and be it further RESOLVED that for the purposes of this resolution, residential vehicles shall be defined as any vehicle with a resident disposal permit issued by the Town Clerk of the Town of Southold carrying less than one ton of debris (including trailers), or for vehicles without a permit, any vehicle with a less than one ton carrying capacity (including trailers); and that commercial vehicles shall be defined as any vehicle with a commercial disposal permit issued by the Town Clerk of the Town of Southold, or for vehicles without a permit, any vehicle with a carrying capacity of one ton or greater; and be it further RESOLVED that the tip fee waiver/reduction described herein shall not apply to stumps of any type; and that it applies to the charge for the weight of the debris ONLY, and not to single entry fees for vehicles without permits, which will still be charged as appropriate. ✓Vote Record-Resolution RES-2018-283 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled .lames Dmizio Jr Voter ❑ ❑ ❑ ❑ Withdrawn William P Roland Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Voter lZ ❑ ❑ ❑ ❑ Tax Receiver's Appt Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Rescinded Louisa P Evans Seconder lZ ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action ❑ Lost Southold Town Regular Board Meeting March 27, 2018 page 14 2018-284 CATEGORY• Refund DEPARTMENT: Solid Waste Management District SWMD Single Entry Fee Refund .RESOLVED by the Town Board of the Town of Southold that refunds in the amount of$5.00 each shall be issued to Walter Persson and Sean Doucett for single-entry fees inadvertently charged to them at the Cutchogue Transfer Station. ✓Vote Record-Resolution RES-2018-284 0 Adopted ❑ Adopted as Amended ❑ Defeated -- ❑ Tabled Yes/Aye No/Nay Abstain Absent _ ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-285 CATEGORY.• Authorize to Bid DEPARTMENT• Highway Department Advertise for Road Painting Machine RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for bid a new unused Road Paint striping machine EZ-Liner AL120 Series or Equivalent. Specifications will be available at the Town Clerks office. ✓Vote Record-Resolution RES-2018-285 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Ruland Seconder, 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A Russell Voter 0 ❑ ❑ 0 Southold Town Regular Board Meeting March 27, 2018 page 15 ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-286 CATEGORY. Bond DEPARTMENT. Town Clerk Bond for Sidewalk Improvements BOND RESOLUTION OF THE TOWN OF SOUTHOLD, NEW YORK, ADOPTED MARCH 27, 2018, AUTHORIZING THE CONSTRUCTION OF IMPROVEMENTS TO SIDEWALKS AND RELATED DRAINAGE IMPROVEMENTS, STATING THE ESTIMATED MAXIMUM COST THEREOF IS $500,000, APPROPRIATING SAID AMOUNT FOR SUCH PURPOSE, AND AUTHORIZING THE ISSUANCE OF BONDS IN THE PRINCIPAL AMOUNT OF $500,000 TO FINANCE SAID APPROPRIATION THE TOWN BOARD OF THE TOWN OF SOUTHOLD, IN THE COUNTY OF SUFFOLK, NEW YORK, HEREBY RESOLVES (by the favorable vote of not less than two- thirds of all the members of said Town Board) AS FOLLOWS: Section 1. The Town of Southold, in the County of Suffolk, New York (herein called the "Town"), is hereby authorized to construct improvements to sidewalks and related drainage improvements. The estimated maximum cost thereof, including preliminary costs and costs incidental thereto and the financing thereof, is $500,000 and said amount is hereby appropriated for such purpose. The plan of financing includes the issuance of bonds in the principal amount of$500,000 to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon as the same shall become due and payable. Section 2. Bonds of the Town in the principal amount of $500,000 are hereby authorized to be issued pursuant to the provisions of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called the "Law"), to finance said appropriation. Section 3. The following additional matters are hereby determined and declared: (a) The period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued, within the limitations of Section 11.00 a. 24 of the Law, is ten (10) years. (b) The proceeds of the bonds herein authorized and any bond anticipation notes issued in anticipation of said bonds may be applied to reimburse the Town for expenditures made after the effective date of this resolution for the purposes for which said bonds are authorized. Southold Town Regular Board Meeting March 27, 2018 page 16 The foregoing statement of intent with respect to reimbursement is made in conformity with Treasury Regulation Section 1.150-2 of the United States Treasury Department. (c) The proposed maturity of the bonds authorized by this resolution will exceed five (5) years. Section 4. Each of the bonds authorized by this resolution and any bond anticipation notes issued in anticipation of the sale of said bonds shall contain the recital of validity as prescribed by Section 52.00 of the Law and said bonds and any notes issued in anticipation of said bonds shall be general obligations of the Town, payable as to both principal and interest by general tax upon all the taxable real property within the Town. The faith and credit of the Town are hereby irrevocably pledged to the punctual payment of the principal of and interest on said bonds and any notes issued in anticipation of the sale of said bonds and provision shall be made annually in the budget of the Town by appropriation for (a) the amortization and redemption of the bonds and any notes in anticipation thereof to mature in such year and (b) the payment of interest to be due and payable in such year. Section 5. Subject to the provisions of this resolution and of the Law and pursuant to the provisions of Section 21.00 of the Law relative to the authorization of bonds with substantially level or declining annual debt service, Section 30.00 relative to the authorization of the issuance of bond anticipation notes and Section 50.00 and Sections 56.00 to 60.00 and Section 168.00 of the Law, the powers and duties of the Town Board relative to authorizing bond anticipation notes and prescribing the terms, form and contents and as to the sale and issuance of the bonds herein authorized, and of any bond anticipation notes issued in anticipation of said bonds, and the renewals of said bond anticipation notes, and as to the execution of agreements for credit enhancements, are hereby delegated to the Supervisor, the chief fiscal officer of the Town. Section 6. The validity of the bonds authorized by this resolution, and of any notes issued in anticipation of the sale of said bonds, may be contested only if: (a) such obligations are authorized for an object or purpose for which the Town is not authorized to expend money, or (b) the provisions of law which should be complied with at the date of publication of such resolution, or a summary thereof, are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (c) such obligations are authorized in violation of the provisions of the constitution. Section 7. This bond resolution is subject to a permissive referendum and the Town Clerk is hereby authorized and directed, within ten (10) days after the adoption of this resolution, to cause to be published in "The Suffolk Times, " a newspaper having a general circulation within said Town and hereby designated the official newspaper of the Town for such publication and posted on the sign board of the Town maintained pursuant to the Town Law, a Notice in substantially the following form: TOWN OF SOUTHOLD,NEW YORK PLEASE TAKE NOTICE that on March 27, 2018, the Town Board of the Town of Southold, in the County of Suffolk,New York, adopted a bond resolution entitled: Southold Town Regular Board Meeting March 27, 2018 page 17 "Bond Resolution of the Town of Southold, New York, adopted March 27, 2018, authorizing the construction of improvements to sidewalks and related drainage improvements, stating the estimated maximum cost thereof is $500,000, appropriating said amount for such purpose, and authorizing the issuance of bonds in the principal amount of $500,000 to finance said appropriation," an abstract of which bond resolution concisely stating the purpose and effect thereof, being as follows: FIRST: AUTHORIZING said Town to construct improvements to sidewalks and related drainage improvements; STATING the estimated maximum cost thereof, including preliminary costs, and costs incidental thereto and the financing thereof, is $500,000; APPROPRIATING said amount for such purpose; and STATING the plan of financing includes the issuance of bonds in the principal amount of$500,000 to finance said appropriation, and the levy and collection of taxes on all the taxable real property in the Town to pay the principal of said bonds and the interest thereon; SECOND: AUTHORIZING the issuance of bonds in the principal amount of $500,000 pursuant to the Local Finance Law of the State of New York to finance said appropriation; THIRD: DETERMINING and STATING that the period of probable usefulness applicable to the object or purpose for which said bonds are authorized to be issued is ten (10) years; the proceeds of said bonds and any bond anticipation notes issued in anticipation thereof may be applied to reimburse the Town for expenditures made after the effective date of this bond resolution for the purposes for which said bonds are authorized; and the proposed maturity of said bonds will exceed five (5) years; FOURTH: DETERMINING that said bonds and any bond anticipation notes issued in anticipation of said bonds and the renewals of said bond anticipation notes shall be general obligations of the Town; and PLEDGING to their payment the faith and credit of the Town; FIFTH: DELEGATING to the Supervisor the powers and duties as to the issuance of said bonds and any bond anticipation notes issued in anticipation of said bonds, or the renewals thereof, and SIXTH: DETERMINING that the bond resolution is subject to a permissive referendum. DATED: March 27, 2018 Elizabeth A. Neville Town Clerk Section 8. The Town Clerk is hereby authorized and directed, after said bond resolution shall take effect, to cause said bond resolution to be published, in summary, in the newspaper referred to in Section 7 hereof, and hereby designated the official newspaper for said publication, together with a Notice in substantially the form as provided by Section 81.00 of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York. Southold Town Regular Board Meeting March 27, 2018 page 18 ✓Vote Record-Resolution RES-2018-286 0 Adopted ❑ Adopted as Amended ❑ Defeated ' Yes/Aye No/Nay Abstain Absent ❑ Tabled _ ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover ' 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-287 CATEGORY. Employment-FIFD DEPARTMENT. Accounting Increase Salary of Katarzyna Asmolov RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted March 19, 2018 that increases the salary of Katarzyna Asmolov to $20.40 per hour effective March 15, 2018. -'Vote Record-Resolution RES-2018-287 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder, 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-288 CATEGORY:• Attend Seminar DEPARTMENT: Police Dept Police Department-Training Request Southold Town Regular Board Meeting March 27, 2018 page 19 RESOLVED that the Town Board of the Town of Southold hereby LFrants permission to Detective Steven Harned to attend the NY/NJ Regional Fugitive Task Force annual tactical training from April 23-27, 2018 in Atlantic City, New Jersey. All expenses for r travel to be a legal charge to the 2018 budget line A.3120.4.600.225 & A.3120.4.600.300 (meetings and seminars &travel reimbursement). ✓Vote Record-Resolution RES-2018-288 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover D ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-289 CATE,GOR Y:• Employment-FIFD DEPARTMENT.• Accounting Accept Resignation of Derek Scroxton RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted March 19, 2018 that accepts the resignation effective May 1, 2018 of Derek Scroxton, Freight Agent (FIFD) for the Fishers Island Ferry District. ✓Vote Record-Resolution RES-2018-289 21 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Regular Board Meeting March 27, 2018 page 20 2018-290 CATEGORY: Employment-FIFD DEPARTMENT.• Accounting Rescind Resolution 2017-072 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted March 19, 2018 that rescinds Resolution 2017-072. ✓Vote Record-Resolution RES-2018-290 0 Adopted ❑ Adopted as Amended ❑ Defeated "" - - - - Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P.Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover M ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-291 CATEGORY: Committee Resignation DEPARTMENT.• Town Clerk Anti-Bias Task Force Resignation-Ruland RESOLVED that the Town Board of the Town of Southold hereby accepts, with deep regret, the resignation of Linda Ruland as a member of the Anti-Bias Task Force, effective at the end of her term March 31, 2018. ✓Vote Record-Resolution RES-2018-291 0 Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dimzio Jr Voter M ❑ ❑ ❑ ❑ Tabled William P.Ruland Mover ❑ ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt Jill Doherty Seconder, 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Rescinded Louisa P Evans Voter M ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action Southold Town Regular Board Meeting March 27, 2018 page 21 ❑ Lost 2018-292 CATE,GOA Y.• Property Usage DEPARTMENT: Recreation Approve Field Use-Southold Soccer Summer 2018 RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Southold Soccer Club, serving youth grades K-6, to use the field behind the Peconic Lane Community Center for practice and games (Tuesday & Thursday, 4:00 - 8:00 p.m.) beginning July 10, 2018 and ending on August 16, 2018. Applicant must file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as additional insured. ✓Vote Record-Resolution RES-2018-292 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder, 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-293 CATEGORY. Bid Acceptance DEPARTMENT: Engineering Recreation Center ADA Door RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Carter- Melence, Inc. in the total amount of$42,090.00 for installing an ADA Compliant Concrete Ramp and Automatic Door at the Southold Town Recreation Center, Peconic Lane, Peconic; and be it further RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and Carter- Southold Town Regular Board Meeting March 27, 2018 page 22 Melence, Inc. in the total amount of$42,090.00, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-293 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled -- ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-294 CATEGORY: Bid Acceptance DEPARTMENT: Engineering Pike Street Parking Lot Bid Acceptance RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Concrete Plus, Inc. in the total amount of$33,610.00 for the Pike Street Parking Lot Improvements, Mattituck; and be it further RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and Concrete Plus, Inc. in the total amount of$33,610.00, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-294 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn lames Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Regular Board Meeting March 27, 2018 page 23 2018-295 CATEGORY. Seqra DEPARTMENT.- Government Liaison SC Downtown Revitalization Grant-Dean's Parking Lot RESOLVED by the Town Board of the Town of Southold that Dean's Parking Lot, Mattituck parking lot project be classified as an unlisted action pursuant to the SEQRA Rules and Regulations, 6 NYCRR Section 617, and be it further RESOLVED by the Town Board of the Town of Southold that the Town of Southold is the only involved agency pursuant to SEQRA Rules and Regulations; be it further RESOLVED by the Town Board of the Town of Southold that the Short Environmental Form prepared for the project is accepted and attached hereto; and be it further RESOLVED the Town Board of the Town of Southold hereby finds no significant impact of the environmental and declares a negative declaration pursuant to SEQRA Rules and Regulation for this project. ✓Vote Record-Resolution RES-2018-295 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-296 CATEGORY. Grants DEPARTMENT: Government Liaison SC Downtown Grant- 16 RESOLVED that the Town Board of the Town of Southold hereby supports the application of the Mattituck-Laurel Civic Association for grant funding under the Suffolk County Downtown Revitalization (Round 16) Grant Program, for improvement to Dean's Municipal Parking Lot, Mattituck and authorizes Supervisor Scott Russell to sign an Inter-Municipal Agreement and Southold Town Regular Board Meeting March 27, 2018 page 24 Easement with Suffolk County, as part of this grant application. ✓Vote Record-Resolution RES-2018-296 0 Adopted ❑ Adopted as Amended ❑ Defeated - — ❑ Tabled Yes/Aye No/Nay Abstain Absent ' ❑ Withdrawn lames Dmizio Jr Voter 1� 11 ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter Pi ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P.Evans Seconder Pl ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter lZ ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-297 CATEGORY. Contracts,Lease&Agreements DEPARTMENT. Fishers Island Ferry District FIFD-Dental Insurance RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 19, 2018 in regard to Employer's Dental Trust. ✓Vote Record-Resolution RES-2018-297 21 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled hdr - - ❑ Tabled wn James Dmizio Jr Voter lZ ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter z ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder. 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover Q ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter Rl ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-298 CATEGORY. Contracts, Lease& Agreements DEPARTMENT. Fishers Island Ferry District Southold Town Regular Board Meeting March 27, 2018 page 25 FIFD-Life Insurance RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 19, 2018 in regard to ShelterPoint Life Insurance Company. ✓Vote Record-Resolution RES-2018-298 0 Adopted ❑ Adopted as Amended ❑ Defeated El Tabled - Yes/Aye No/Nay Abstain Absent _ ❑ Withdrawn lames Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt .fill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ El ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-299 CATEGORY: Contracts, Lease&Agreements DEPARTME1VT.- Fishers Island Ferry District FIFD-Dockside Electronics Service RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 19, 2018 in regard to Dockside Electronics Service. ✓Vote Record-Resolution RES-2018-299 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ,lames Dmizio Jr Mover 0 ❑ _ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Roland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 11 Lost Southold Town Regular Board Meeting March 27, 2018 page 26 2018-300 CATEGORY.• Public Service DEPARTMENT. Fishers Island Ferry District FIFD-Fee Abatement Date RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 19, 2018 in regard to fare abatement terminate fee date. ✓Vote Record-Resolution RES-2018-300 0 Adopted ❑ Adopted as Amended ❑ Detested Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ El Supt Hgwys Appt Scott A Russell Voter D El El ❑ ❑ No Action ❑ Lost 2018-301 CATEGORY.- Contracts,Lease&Agreements DEPARTMENT. Fishers Island Ferry District FIFD-Deborah Doucette RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 19, 2018 in regard to Deborah Doucette. ✓Vote Record-Resolution RES-2018-301 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Withdrawn William P Ruland Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Voter 0 i ❑ ❑ ❑ ❑ Tax Receiver's Appt Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Rescinded Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A Russell Voter D ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action 0 Lost Southold Town Regular Board Meeting March 27, 2018 page 27 2018-302 CATEGORY. Refund DEPART1t7ENT. Zoning Board of Appeals ZBA Refund-Fishers Surf Shack LLC RESOLVED that the Town Board of the Town of Southold hereby grants a refund to the following applicant; the Zoning Board of Appeals has requested the refund, as applicant has withdrawn. Matthews & Ham. $750.00 ZBA#7162 - Fishers Surf Shack, LLC 38 Nugent Street Southampton,NY 11968 ✓Vote Record-Resolution RES-2018-302 Q Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ ❑ Withdrawn James Dinizio Jr Voter 21 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter lz ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 10 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-303 CATEGORY: Budget Modification DEPARTMENT: Fishers Island Ferry District 2017 Budget Modification-FIFD Financial Impact: to close out 2017 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated March 19, 2018 in the amount of$5,000.00. ✓Vote Record-Resolution RES-2018-303 Z Adopted — 0 Adopted as Amended Yes/Aye No/Nay Abstain Absent Southold Town Regular Board Meeting March 27, 2018 page 28 ❑ Defeated James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P.Ruland Voter 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P.Evans Seconder 0 ❑ ❑ ❑ ❑ Rescinded Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-304 CATEGORY: Budget Modification DEPARTMENT.- Town Attorney 2017 Budget Modification - Town Attorney Financial bnpact: cover expenditures in 2017 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 General Fund Whole Town budget as follows: TO: A.1420.1.100.200 Town Attorney, Full-Time Employees $ 929.00 Overtime Earnings A.1420.4.200.100 Town Attorney- Supplies and Materials Cellular Telephone $39.00 A.1420.4.500.100 Town Attorney, CE. Legal Counsel 26,363.00 Total: $27,331.00 FROM: A.1420.4.100.100 Town Attorney, C.E. Office Supplies/Stationery $ 968.00 A.1990.4.100.100 Unallocated Contingencies 26,363.00 Total: $27,331.00 ✓Vote Record-Resolution RES-2018-304 0 Adopted ❑ Adopted as Amended - Yes/Aye 1\_o/Nay Abstain Absent _ ❑ Defeated James Dmizio Jr Mover 0 ❑ ❑ ❑ ❑ Tabled William P.Ruland Voter 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Voter 0 0 0 0 Southold Town Regular Board Meeting March 27, 2018 page 29 ❑ Tax Receiver's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Rescinded Scott A Russell Voter ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-305 CATEGOR Y%: Budget Modification DEPART'VIENT. Town Attorney 2017 Budget Modification- Town Attorney Financial Impact: 2017 expenditures RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 General Fund Part Town budget as follows: TO: B.1420.1.100.200 Town Attorney, Full-Time Employees Overtime Earnings $ 333.00 B.1420.4.200.100 Town Attorney- Supplies and Materials Cellular Telephone 552.00 B.1420.4.500.200 Contractual Expenses Legal Counsel 28,367.00 Total: $29,252.00 FROM: B.1420.1.100.100 Town Attorney, Full Time Employees Regular Earnings $10,965.00 B.1420.1.200.100 Town Attorney, Part Time Employees Regular Earnings 2,487.00 B.1420.4.600.200 Town Attorney, Miscellaneous Meetings and Seminars 3,450.00 B.1990.4.100.100 Unallocated Contingencies 12,350.00 Total: $29,252.00 ✓Vote Record-Resolution RES-2018-305 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended _ ❑ Defeated James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Seconder EI ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Voter z ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Voter 0 ❑ 0 0 Southold Town Regular Board Meeting March 27, 2018 page 30 ❑ Rescinded Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-306 CATEGORY. Budget Modification DEPARTAIE_NT.• Accounting 2018 Budget Modification- Town Board/DPW Financial Impact: Transfer funds to cover building appraisal RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Whole Town budget as follows: From: A.1620.4.400.700 DPW, Building Rentals $5,000 Total $5,000 To: A.1010.4.500.800 Town Board, Appraisals $5,000 Total $5,000 ✓Vote Record-Resolution RES-2018-306 0 Adopted ❑ Adopted as Amended ❑ Defeated µ Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Voter ❑ ❑ ❑ ❑mm ❑ Supervisor's Appt William P Roland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder, 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-307 CATEGORY: Budget Modification DEPARTMENT• Accounting Southold Town Regular Board Meeting March 27, 2018 page 31 2017 Budget Modification-Community Preservation Financial Impact: Transfer budget to cover personnel retirement costs RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 Community Preservation Fund budget as follows: From: CM.1620.1.100.100 Regular Earnings $20,734 Total $20,734 To: CM.9010.8.000.000 NYS Employees' Retirement $20,734 Total $20,734 ✓Vote Record-Resolution RES-2018-307 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ El Withdraw James Dimzio Jr Voter Q El 11 ❑ Supervisor's Appt William P.Ruland Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder El ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover Rl ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 2 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-308 CATEGORY: Grants DEPARTMENT: Town Attorney 2018 Clean Vessel Assistance Program Operation RESOLVED that the Town Board of the Town of Southold determines that funding and all underlying activities that are proposed to be conducted in connection with the Southold Town's "Pump Out Boat" application to the New York State Environmental Facilities Corporation for a 2018 Clean Vessel Assistance Program (CVAP) grant represents a Type Il Action pursuant to the New York State Environmental Quality Review Act (SEQRA); accordingly, no further environmental review is available, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-308 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended .lames Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Ruland Voter 0 ❑ ❑ ❑ 0 Tabled Jill Doherty Voter 2 ❑ ❑ 0 Southold Town Regular Board Meeting March 27, 2018 page 32 ❑ Withdrawn Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-309 CATEGORY: Contracts,Lease&Agreements DEPARTMENT. Town Attorney Purchase of Punip Out Boat RESOLVED that the Town Board of the Town of Southold hereby authorizes the Southold Town Board of Trustees to purchase a 23 Foot Pump Out Boat for the purchase price of Ninety Eight Thousand Five Hundred Dollars ($98,500.00), upon grant approval, as required in connection with the Southold Town Trustees's Clean Vessel Assistance Program (CVAP) grant application. In furtherance of this application the Southold Town Board agrees to the matching funds requirement and is prepared to enter into an"Inter-Municipal Agreement"with the New York State Environmental Facilities Corporation as a condition of the CVAP grant, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-309 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _ _ ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-310 CATEGORY. Employment-Town DEPARTMENT• Accounting Southold Town Regular Board Meeting March 27, 2018 page 33 Appointment to Highway Heavy Equipment Operators RESOLVED that the Town Board of the Town of Southold hereby appoints the followinsz individuals to the position of Heavy Equipment Operator for the Southold Town Highway Department, effective March 29, 2018: Frank Sponza $28.5829 hourly Kamraj Ramnarine $26.9321 hourly ✓Vote Record-Resolution RES-2018-310 lZ Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 2 ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter Rl ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter Q ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-311 CATEGORY. Advertise DEPARTMENT: Town Clerk Advertise for Student Intern-Assessors RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for the position of Student Intern I for the Southold Town Assessor's Office at a rate of$13.12. ✓Vote Record-Resolution RES-2018-311 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 121 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter D ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 2 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter lZ ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Regular Board Meeting March 27, 2018 page 34 2018-312 CATEGORY: Close/Use Town Roads DEPARTMENT. Town Clerk Grant Permission for the Closure of Love Lane Financial Impact: Total Police Department Cost for Event = $214.32 per event RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck Chamber of Commerce to hold a series of First Friday Events and to close down Love Lane from Route 25 to Pike Street, Mattituck on May 4, June 1, July 6, Aug 3, Sept 7, and Oct 5, 2018 from 6:00 PM to 9:00 PM provided they file a Certificate of Liability Insurance naming the Town of Southold as addition insured for two million dollars and comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees shall be waived with the exception of the clean-up deposit. ✓Vote Record-Resolution RES-2018-312 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn .lames Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-313 CATEGORY.- Committee Appointment DEPARTMENT: Town Clerk 2018 Commitee Re-Appointments RESOLVED that the Town Board of the Town of Southold hereby re-appoints the following members to the following committees: Agricultural Advisory Committee Karen Rivera John Sepenoski Southold Town Regular Board Meeting March 27, 2018 page 35 Anti-Bias Task Force Cynthia Kumelos-Smith Christopher North Dr. David Schultz Architectural Review Board Stephen Geraci Ronald McGreevy Board of Ethics Terence J.Nolan Conservation Advisory Council John Stein Deer Manalzement Task Force Robert Lehnert Dredging Advisory Committee Eugene Burger Robert Lehnert Peter R. McGreevy Chris R. Showalter Fishers Island Harbor Committee Elbert M Burr, Jr Land Preservation Committee Lillian Ball Doris McGreevy Park,Beaches & Recreation Arthur Leudesdorf Police Advisory Committee William Ryan Transportation Commission Neboysha Brashich Tree Committee David Cichanowicz Frank Imbriano Jay L. Jansen, Jr Southold Town Regular Board Meeting March 27, 2018 page 36 Youth Bureau Robert Duffin ✓Vote Record-Resolution RES-2018-313 Q Adopted ❑ Adopted as Amended ❑ Defeated f Yes/Aye No/Nay Abstain Absent ❑ Tabled _ ❑ Withdrawn James Dinizio Jr Voter Q El ❑ El ❑ Supervisor's Appt William P Ruland Seconder Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter Q ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover Q ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter Q i ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A Russell Voter Q 1 ❑ ❑ ❑ ❑ No Action � �— ❑ Lost Comment regarding resolution 313 COUNCILMAN GHOSIO: I just want to say thank you to these folks. These folks do a tremendous amount of work for these committees and they do it as volunteer and that is to be commended. So thank you. 2018-314 CATEGORY:• Close/Use Town Roads DEPARTMENT: Town Clerk North Fork Centwy Bike Ride 5/12/2018 RESOLVED that the Town Board of the Town of Southold hereby lzrants permission to the Bicycle Shows USA to hold four different length rides, all in accordance with the application on file in the Town Clerk's Office,to the North Fork Century Bike Ride on May 12, 2018 beginning at 8:OOAM. Provided the applicant agrees to comply with all the conditions of the Southold Town Policy for Special Events on Town Properties and Road; failure to comply with conditions No. 5 and No. 6 will result in the forfeiture of the deposit, subject to the approval of the Town Attorney. Failure to comply with all provisions and conditions will result in the revocation of the permit. ✓Vote Record-Resolution RES-2018-314 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ,lames Dinizio Jr Mover Q ❑ ❑ ❑ ❑ Defeated William P Ruland Voter Q ❑ ❑ ❑ ❑ Tabled ❑ Withdrawn Jill Doherty Voter Q ❑ El ❑ Supervisor's Appt Robert Ghosio Voter Q ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Seconder Q ❑ ❑ ❑ ❑ Rescinded Scott A Russell Voter Q ❑ ❑ ❑ 0 Town Clerk's Appt Southold Town Regular Board Meeting March 27, 2018 page 37 ❑ Supt Hgvvys Appt ❑ No Action ❑ Lost VI. Public Hearinjjs 1. RESCIND PH 3/27 @ 4:30 Pm - Chapter 205 RESULT: WITHDRAWN Closing Comments Supervisor Russell SUPERVISOR RUSSELL: That concludes the agenda. Who would like to address the Town Board on any issue? Thomas Shearin, Greenport TOM SHEARIN: Tom Shearin, Silvermere Road in Greenport. This is my third trip in five months addressing the flooding down on Silvermere Road. I want to know where we are at? SUPERVISOR RUSSELL: Sure. We actually hired Neil McDonald to do the boring testing, he is going to do the boring testing so we can figure out where to best put the drainage. We obviously will have to go down pretty far because of the clay and everything else. But it is the intent of the town to just go back and the most likely, successful plan that we can put in place is to simply do what was supposed to be done which was to go through the clay lens and get down to the water table so it can drain. MR. SHEARIN: Well, he did that boring testing already and the town was paying for it. SUPERVISOR RUSSELL: Yes, he did that a couple of years ago. Jamie Richter is coming in to talk about that in two weeks. We also have Jay Bredemeyer, is already engaging in the water testing for the DNA sampling. MR. SHEARIN: Yes, I know. You were hoping to have that for this meeting, obviously that is not the case at this point. SUPERVISOR RUSSELL: No. Everything is under way though. MR. SHEARIN: Okay. Well,that's good news, thank you. SUPERVISOR RUSSELL: Thank you. Pat? Patricia Moore, Esq. Southold Town Regular Board Meeting March 27, 2018 page 38 PATRICIA MOORE: Good afternoon,just a request or an issue for you to consider in the near future. I had a variance that to me seemed like a no brainer and every time that I think a no brainer, I get a surprise. First a family had a garage that had a half living space above that just, it had always been used as an office space by prior owners. So my client said I want to keep this, instead of just storage, I want to be able to telecommute with my office at home, I just want to put my computer up there, so because the building department says you can't use a garage for anything other than storage to be able to do anything else with it, other than, a pool house is permitted but other than that you need zoning board approval. So whether it is a private art studio, an artist lives there and just uses it as a painting room, somebody who telecommutes to their office and just for their own private use, those uses are not permitted according to the building department. So you go to the zoning board and ask, well, surprise me, they said no home office, you can do it in your principal home but you can't do it in your garage. Even though there was no testimony, they didn't want to run an office, they had no intention of having anybody there, it was just a computer. And my client said, you mean a study? Yes, a study. That's essentially all it was. Anyway, when the zoning board doesn't give relief for those kinds of things, it seems to me the only alternative is the Town Board has to add some language to its customary accessory use which is you can have your computer in your garage if you have room for it, so instead of a workshop, instead of storage, if you were you know, let's think 20 years from now and we all will have robots in our homes doing something or other and maybe you know how to tinker, program or our kids will know how to do all that, you may need a dry space in your garage to fix your robot. All I am asking for, is consider adding to the code an accessory listed use because if it doesn't say so, even though I know as a lawyer what is customary accessory uses, the zoning code should be a living document that allows you to consider what our current accessory uses versus what maybe 30 years ago when the code was written was considered an accessory use. Seems to me that nowadays with homeowners that have second homes out here and they try to spend as many days out here as possible and commute, telecommuting, okay, working from their computer, it should be something that we make easier to get rather than impossible to get. So that's my request, the zoning board isn't providing that relief therefore it seems to me, and I asked Mike Verity, I said Mike, did I call it the wrong thing when I went to the zoning board? Possibly, I don't know but he said, well, if it's anything but storage, it's not allowed. So, back to you guys. It's your baby. SUPERVISOR RUSSELL: I would say, personally I agree with you, the issue came up a few years back, someone wanted to put an arts studio in a home, ultimately I don't think they completed the sale so we sort of dropped it at that point. You know, squeaky wheel, so, I think you are right. MS. MOORE: I have been to the zoning board a lot of times on artist studios, again, it's not for sales, it's purely for their own personal enjoyment and a couple of sky lights and a clean room because artists tend to be pretty messy and when you try to do it in your house, you will end up with paint all over your walls, so you know, if you have a significant other in the house and they don't want paint on the walls, they will probably send you to the garage anyway. So yes, that would be a good alternative. So please address it if you would. Thank you. Southold Town Regular Board Meeting March 27, 2018 page 39 SUPERVISOR RUSSELL: Sure. Thank you. Would anybody else like to address the Town Board? Prudence Heston PRUDENCE HESTON: I don't know what you said at the beginning of the meeting, it was about as clear as mud. But I think what I was hearing you say, you weren't, it was kind of a surprise to see so many people come here. How many people are here today for special events? So while you may not be hearing a whole lot in your office about that, people have been patiently waiting for the opportunity to come in here and discuss this. It is something that has been on the agenda twice now, it has been cancelled twice. Today it was very unclear as to whether this was going to be on the agenda or not. You have got, it affects a tremendous number of businesses in this community and while you may not think there is a lot of interest in it, there is a lot of interest in it. And people want this to go through well, they want the opportunity to be able to talk with this Board about it and to get this right. And you know, it's like playing telephone out there in the community. An email goes to another person which goes to another person, it comes from the Farm Bureau, it comes from the Wine Council, it goes around and around and around in circles. Nobody knows what is happening and what they know is that their livelihood depends on it. and so, what you are seeing is a lot of people coming in, I see people from catering, I see people here from farms, I see people here from vineyards, I see people here from tent companies, from bathroom trailers, lots of different companies they are affected by this and there's no opportunity to address this group. SUPERVISOR RUSSELL: With all due respect, we try. We sent code committee meeting notices out some time ago. We sent the draft of the language, we put it on the website, we put in in the local media at least 30 days ago probably longer than that. What I had was a letter today that said there was an effort to reach out to us, to discuss it that was, what was said again? Also, the reason we put the public hearing at the beginning of the agenda was to assure everyone that we weren't going to move forward with it but basically was said that he had attempted to contact us and I am saying I don't know when, some of these people I see regularly, some of them weekly, some of them certainly in the last week, and at any time if anybody raised any objections or concerns, we could have tabled this whole thing, you know cleaned it up, get the language better but we need to hear from people. We had, I know a lot of the people from agriculture here we had the chairman of the Agricultural Advisory Committee part of the discussion. Steve Bate was in a month and a half ago to go over the law thoroughly. I don't know how else to get the message out there. We try. I don't know who else I should be talking to but we try. Our accessibility is, all you have to do is contact us, I have offered recently to meet with people nights and weekends. I have Wednesday night hours. I don't know how we are going to get this information but this 11 th hour stuff, what I am suggesting is unnecessary. At any time over the past several weeks, if anybody raised objection, we could put it on hold and say let's clean it up. And what I am suggesting is, we have to be fair both ways here. You have to let us know what your thoughts are. MS. HESTON: I think people were waiting tonight, waiting for the opportunity. Waiting for a public place to do that. I would assume that you would want everybody in this room to make an individual appointment to come in and talk to you, they are waiting to do that. Southold Town Regular Board Meeting March 27, 2018 page 40 SUPERVISOR RUSSELL: I agree. But I don't think they should do it under the threat of a local law that's pending. I don't think they should have to come here at the last minute because they are worried we are going to pass a local law that's going to damage them, damage their business. All they have to do is reach out and say, look as an organization, can you come and talk to us about this? That happens all the time on other issues. So that's how you get people in the room, we are happy to do that but when we advertise these meetings, we try to get people there and we have a code committee meeting and no one shows up, we put the text of the law out there early in the process, at any time had anybody wanted the Board or Board members to come discuss the issue, we are always happy to but out of fairness to you and to us, it really doesn't have to wait until the 11 th hour, you don't have to wait to say well, we have got to hurry and get in there because they are going to do something that will hurt my business. It also allows all of us to have clarity, so I think if there was a better understanding of this law, there might, it might not have maybe created so much angst. Those are the discussions we like to have, that's why we have the meetings. But we need people to come in and participate. We need them to get ahold of us. you don't have to do it one at a time. the farm bureau could have reached out to us at any time, the wine council Steve Bate talked to us. the B&B association, all the people on this list, they can reach out at any time and what we would have done, we would have said let's table this and then we will get input that we are looking for, we will finally get the input and we will clean it up before we notice it. Anthony? Anthony Sannino ANTHONY SANNINO: Yes, Scott as you mentioned, you were right, Steve Bate did mention a month and a half ago and did present in the letter that you received, some of the recommended changes or discussions that we could have but I don't think he was afforded the opportunity to meet with you guys, so I just wanted that to be on the record. SUPERVISOR RUSSELL: He was though. First he met with the Town Attorney for probably an hour and then we had a code committee meeting. That's what we had that meeting for, was to get all that input. And I have to say, at the code committee meeting, no one was there from any of the people or any of the industries that are here tonight. MR. SANNINO: You mean for this particular vote? SUPERVISOR RUSSELL: For the special events? Yes. MR. SANNINO: Okay, when was that held? What was the date? SUPERVISOR RUSSELL: I think we started meeting July 10, 2017. That's a long time, well, you are looking at it wrong. It gave you plenty of time to engage yourself in the discussion. We didn't come up with the draft language in July of 17, we worked on it over the course of that time and then came up with the draft language and sent it back out there so people can comment. MR. SANNINO: Yeah, we received it by public notice and that had to be two months ago. SUPERVISOR RUSSELL: And at any time in the two months had you called or said, look, this isn't going to work, we need to clean it up, the public hearing never would have been scheduled. Southold Town Regular Board Meeting March 27, 2018 page 41 MR. SANNINO: But as you mentioned, Steve did call a month and a half ago and we did try to discuss it. SUPERVISOR RUSSELL: He never did with me. in fact, I met with him after that to discuss the tourism district. MR. SANNINO: Inaudible, Mr. Duffy and the government liaison, Denis Noncarrow. SUPERVISOR RUSSELL: I don't know what they discussed but he needs to come back to the Town Board and say these are things we need to talk about. We would have tabled it. we would have, we are trying to clean things up administratively. There's that one thing, that's the cycle, this one permit for six events, that's supposed to be tabled for another day... MR. SANNINO: How do we leave off today with the current code? SUPERVISOR RUSSELL: I am sorry? MR. SANNINO: How do we leave off today? SUPERVISOR RUSSELL: Current code is still the code, it's not being changed. MR. SANNINO: Okay. And then for time to discuss? SUPERVISOR RUSSELL: Yes. I mean there's two goals here, one is to clean up the administrative review because you know, we have a part-time chair, a part-time board doing a lot of reviewing. MR. SANNINO: Totally understandable. SUPERVISOR RUSSELL: So we need to clean that up. And then there's a second issue, which we weren't going to get into until another time which is the wholesale review of the entire special events code. You know, you have to remember we created this, special events weren't allowed prior to adoption of this code. Only, I think wineries could have them under certain circumstances, you know, farm operators, nobody could have them. We drafted this code to allow for that but we needed to put provisions in place so you know, it was adequately reviewed before the event took place but that was done, what, about seven years ago? Sometimes you have got to pull code out and say well, now that we have experience with it what do we need to do to change it. you know, streamline it, other respects, maybe we are not including information that we are going to need. You know, it's a living process, it's a learning process. MR. SANNINO: So at this point, you are approving the administration part? SUPERVISOR RUSSELL: No, we are not, no, the first vote we took tonight was to say that public hearing which would have been to vote on the changes as proposed, that hearing is done, Southold Town Regular Board Meeting March 27, 2018 page 42 we cancelled it. We are looking for that input, we have been looking for that input. It is not forthcoming. MR. SANNINO: Inaudible. SUPERVISOR RUSSELL: It is not forthcoming but I would really appreciate it. Can you please stand up at the microphone. Mike Falcetta, Sparkling Pointe MIKE FALCETTA, SPARKLING POINTE VINEYARDS: Does this now have to have another public hearing at some point to address this? SUPERVISOR RUSSELL: Yes. COUNCILWOMAN DOHERTY: Our intent here was just to clean up some administrative things and some other things got in here just because we are also having conversations in public work sessions and code committee meetings so this got a little more in it than we intended to, so we cancelled out everything we've done here. I think what our intent is to just do the administrative stuff which would be noticed for a public hearing and then, so the Town Board can work with the current code for a while, as the Zoning Board member is working with it now. So once we work with it, get a little more closely with the workings of it, and then gather more information from you, then we can start other work sessions and meetings, code committee meetings to get information from you as to how do we overhaul the whole entire code and what's best for all of us in the town. That's the process that I see go forward. SUPERVISOR RUSSELL: Yes, it's going to be a two-step process but any changes would have to be re-noticed for a public hearing, absolutely. And what we would do is we would also hold code committee meetings like we have in the past. MR. FALCETTA: Okay. It is a bit disappointing, we've all, we are here, we all have been discussing this. we were all kind of coming here hoping to hold the public hearing, it is 4:30 in the afternoon, we've all taken off of work and shut down our days to be here to give our notice... COUNCILWOMAN DOHERTY: Wait... MR. FALCETTA: To be able to give our input on this tonight. COUNCILWOMAN DOHERTY: We started getting emails yesterday, we got a letter and I was confused with a lot of the emails because I thought they were talking about the alcohol wine farm, there was so much information there because that was not what we were talking about, so at the work session today after talking to the ag committee, we decided to just rescind the whole thing and go back to code committee and make it a little more clear, just the administrative things that we want to change. So that's why, we knew at that time we weren't going to be approving any part of this. So it was too much of a change to continue with it. It would have had Southold Town Regular Board Meeting March 27, 2018 page 43 to renoticed anyway, so that's why we decided to rescind it and we did it at the beginning of the meeting so you would all know. MR. FALCETTA: so how do we have a point person to go to or to develop a chain of command so that we can clearly have a chain of communication with so that we can be a part of the creation of this code so that it works well for everyone? How do we... UNIDENTIFIED: Inaudible. SUPERVISOR RUSSELL: We don't have, as a town account, we don't have Facebook. But I am sure Jim could put it on his account, not everybody is friends but again, we do all we can to reach out. I don't know how else to do it, the implication from this letter was it was some 11th hour thing that we are forcing through the process. It's unfair and it's dishonest because that is not the case. And we have had representatives at some of the meetings. I don't know how else, if Steve had concerns he could have brought them to the Town Board, he could have said the wine council wants to meet with you to discuss this. I have never turned a meeting down for anybody that has asked that. There's a public process. COUNCILWOMAN DOHERTY: Suggestion, have a point person continually check the paper and websites of our meetings because they are all publicized and if you have one person check and then you can start notifying everybody, okay, code committee on this day... MR. FALCETTA: I was also, I have been going to meetings for this for the past six weeks. I have probably spent on my own time 40-50 hours in meetings and phone calls discussing this on the impacts it has between my seat on the wine council board, the farm bureau board. There's a lot that goes into this. SUPERVISOR RUSSELL: Then why didn't anybody contact us to say look we need to... MR. FALCETTA: We need to check that out with the person that works for us because I was told by Steve Bate that he had phone calls into the town attorney, phone calls into Denis and there was correspondence, Steve was giving us updates at our council meetings and our other meetings and it was essentially that there was no desire to meet was the impression that we were getting from Steve. So if I need to take that up with Steve, that's a different case. But did Steve contact the town attorney? Did Steve contact Denis? SUPERVISOR RUSSELL: Yes, I think they met. MR. FALCETTA: These are people that are within the town and if there job is to communicate things back to you guys, that's sort of internal thing on your side. SUPERVISOR RUSSELL: Steve was just in my office recently to talk about the tourism district, he could have brought the issue up then but he never, ever raised the issue with me about any imperfections that need to be corrected. Like I had mentioned before, Richie, Andy all these guys I see regularly and one person could have said we need to put the brakes on this because we Southold Town Regular Board Meeting March 27, 2018 page 44 need more input because there are imperfections. We hadn't heard from anybody and we have done everything in a public setting. I don't know how else to get people in to discuss these issues. I don't know, again, ringing alarm bells at the last minute probably isn't fair to you and it isn't fair to us. MR. FALCETTA: And I don't think it was last minute because we have been having meetings about this since the first time that this has been on the agenda and we were under the impression, if we are wrong, then that's something internally on our side but we will look into it and see the correspondence that's in place, who Steve reached out to and the correspondence. I have one more quick question, if that's okay. SUPERVISOR RUSSELL: Sure,please. MR. FALCETTA: How are current permits being handled? As of today, as of tonight, what's going on? SUPERVISOR RUSSELL: The same way. MR. FALCETTA: What? SUPERVISOR RUSSELL: The same way. MR. FALCETTA: Okay, I just have one other question. I had my employee go into the Town of Southold the other day to drop off the special events permit, the message was relayed to my employee that we have been instructed to be extremely strict on all the permits going forward. SUPERVISOR RUSSELL: You can have the employee talk to me. MR. FALCETTA: And there was a request to know the names of the brides and grooms for the special events and the weddings... SUPERVISOR RUSSELL: yes, well you would have to bring that to me, I am unaware of that but we do need more detail from some of these permits, people are leaving things blank, that's not the level of detail that we need. I can't speak to that, I am unaware of that.... MR. FALCETTA: As we go through this process and creating this new code, that permit needs to be amended as well. When we are needing to apply for these permits, sometimes it takes the bride more than 30 days to figure out who their caterer is going to be. So to know Suffolk County catering numbers, different things like that, that far in advance sometimes are not realistic. So I would also ask in addition to looking at this code, that we also look at the permit application as well and I hope that you will look into the office as well. SUPERVISOR RUSSELL: I would agree but there is, we have, a lot of people don't meet the 60 day deadline and we've done everything we can to get those permits out, look a deadline we understand, some of the things have to be supplemental, we get that, we understand all that. Southold Town Regular Board Meeting March 27, 2018 page 45 MR. FALCETTA: It's also a bit of a scary process when you do book a special event, you are essentially taking a deposit from somebody, so if your site rental is $10,000 most places take half, so I am taking $5,000 of somebodies money saying ma'am, sir, I have $5,000 of your money I am going to tell you I am going to hold your wedding but I am going to keep my fingers crossed that this passes through the board and they are going to say okay. Now what happens if I have signed a contract with somebody, agreed to hold their wedding, now I am open, subject to a lawsuit because I can't make an application for an event before I actually have a booking for a wedding so this whole process just really needs to be examined and brought up to the status of what an event is, how it takes place and the whole process of planning one, booking one. It's not immediate, so... SUPERVISOR RUSSELL: I would agree. This process was new for you and for us when it was created in 2010. That's why we are willing to look at it but the administrative changes, again, those are short term goals and the longer term goals which are what I talked about. MR. FALCETTA: If there were two lines crossed out at the top of that code, I don't think anybody would really be here, maybe we would have a representative or two to ask some questions but there was a whole lot of striking in that code for purely an administrative change. SUPERVISOR RUSSELL: No, okay. We'll talk about it. MR. FALCETTA: Thank you, we appreciate that. Karen Rivera KAREN RIVARA: Karen Rivara. I am also on the Agricultural Advisory Committee, so I have basically a process question about this. the first time I saw it on our agenda was the meeting before the public hearing and both of those meetings were nor'easted out, we did meet and discuss it earlier this week but I am just wondering when you do work through the process of revising the code, if you are going to send it off to the Agricultural Advisory Committee for some reviewing, comment and input. We have members from the various parts of the industry involved and all of those segments for the most part have some interest in special events and we do have people from the outside community as it's a public meeting, attend and give their input so some good ideas have been tossed around the table so I am just wondering if part of that process for public input would go through the Agricultural Advisory Committee? SUPERVISOR RUSSELL: We'll work on the process, absolutely. COUNCILWOMAN DOHERTY: We relayed that to them at the work session, I know you couldn't make it today but we told them that we would keep them in the loop. MS. RIVARA: Okay. Thank you. That would be much appreciated. Carl Novak, Pres. L.I, Farm Bureau CARL NOVAK: Carl Novak, president of the Long Island Farm Bureau. And some of the things I have now heard kind of change what I was going to say here but as Mike said, this was, Southold Town Regular Board Meeting March 27, 2018 page 46 is being presented as an administrative change, however, the document that we saw with strike throughs and a lot of additions, really looked like more than an administrative change. We understand you consider the changes to be administrative, we understand there may be a change to, need to change some of the aspects of the code to address the administrative issues but we feel some of these points that we saw in the amended document went beyond administrative and could adversely affect the business community. I am really encouraged to hear you say you want to talk, you want to reach out and we would like to do that also, and you know, regardless of what did or didn't occur in the past, we felt a public hearing was our opportunity to be heard because we didn't feel for whatever reason, we had that opportunity in the past. So moving forward, if the Board is willing to reach out to us as a group and our business groups, we are more than happy to participate in the process. One of the things as far as the town committee meetings, at the times they take place, as business owners and residents engaged in operating businesses, it's sometimes difficult to spend several hours every week at town hall with committee meetings, taking time off when we can't focus on our business. If that's what we need to do or if we can set up some time when the town can be more amenable to a schedule that allows business members to address them, that would be good also. Or an opportunity to address council members at our businesses would be helpful. So we are willing to work with you, we want to work with you, we understand there's issues and we want to get them addressed but whatever the process is to include the business community and for the business community to include the town board, I am a process guy, whatever that process is obviously isn't working or else all these people wouldn't be here at the 11th hour. So I tend to not look at people for the issue or to put blame on people, look at the process, what is not working in the process, what can be changed in the process to get an inclusive input from the business community and from the residents. SUPERVISOR RUSSELL: Thank you. Adam Suprenant ADAM SUPRENANT: Adam Suprenant, Southold. I was at the ag advisory committee this past week and I was just really disappointed that there was no outreach at all to ag advisory on this issue and I understand special events aren't just for farmers, they are not just for wineries and that other business types have special events so it might not have been a pure fit but I really encourage you as town board to please utilize the experts that are volunteering their time, to get their advice, reach out and also, go out of your way, please reach out to the consumers like for my business, Coffee Pot Cellars, I don't do special events so this law doesn't affect me, I still get pushed around by my wife to please call up because our neighbors wedding music is too loud at 11:30 to please call the cops and I try to resist because I realize there's only a few months a year for this type of business to occur, so I try to calm her down. It's not always possible, so I would encourage you as a board to reach out to us, not just to the farmers and the wineries but other businesses that h ave special events. One last comment I have and I am going to be brief, code committee, I have been looking all over, is there an agenda that is published for code committee? Are there minutes? Is that something that's online? Is that something that we need to do a foil to get? Because I hear this that you know, everything is transparent and open yet a lot of times and we had an issue with the last law I saw a lot of faces in this room, the last bad law I would say, to, that the code committee it is a mystery what goes on there and I know it's a public meeting, Southold Town Regular Board Meeting March 27, 2018 page 47 there should be some sort of notice and agenda posted so that we as the public know what is going on there. SUPERVISOR RUSSELL: It is. MR. SUPRENANT: Is it online? SUPERVISOR RUSSELL: Yes, I will forward it to you. Actually it goes online, it goes out to all the media and along with the agenda which specifies the issue that is to be discussed. MR. SUPRENANT: With the agenda, and that is noticed in the paper? SUPERVISOR RUSSELL: That is sent out to everybody, including the media. MR. SUPRENANT: Thanks. Then I just must be missing it. UNIDENTIFIED: Is there a way of publishing it? Because I watch for it all the time and I am telling you, I have a secretary assigned to it and half the time we don't see it.... COUNCILMAN DINIZIO: If you go to the town website and you go to the calendar, you will see there is a code committee meeting scheduled March 29.... UNIDENTIFIED: Inaudible comments from audience. COUNCILMAN DINIZIO: If you go on the main page of the website, scroll down and you will see our calendar,no, it's the general calendar that's on the first page but you have to scroll.... MR. SUPRENANT: Is there an agenda packet like there is for the Town Board meetings? Because that's what I.... COUNCILMAN DINIZIO: Well, I notice because I am doing a lot of work on that now, because it is an impossible site, it's hard to navigate, so we are working on that and a bunch of other things but I just looked it up to see how easy it was to get information. There is really, all the agenda says is codification of agricultural advisory committee, that's all we are going to be discussing. As far as any formal agenda, no. SUPERVISOR RUSSELL: You also had your chairman at the meeting, so it wasn't a mystery. We have to rely on the leadership to convey things back to our committees. That's the best we can do. I realize people can't always make it to the various meetings and incidentally, we have had people in the past say look, this issue is really important to us, we need to schedule this meeting at night because we are working and we have done that. So, 6:30, you know, when you have a meeting and no one raises any issue about the issue, that puts us in a tough spot because we are trying to move forward here. MR. SUPRENANT: Thank you. Michael Variale, EE Wedding Guide Southold Town Regular Board Meeting March 27, 2018 page 48 MICHAEL VARIALE: Good afternoon, my name is Michael Variale, I am from East End Wedding Guide. We are a new organization, four years old but I think I represent probably about 50 or so vendors and my contact list extends beyond the network. I just want to make a note, if there is anything or communication, if I can be informed to relay that message, I am also a member of the North Fork Chamber of Commerce, I just got on the North Fork Promotion Council, so I think if communication goes to the people that need be, it would be very beneficial because the room is packed now, it's essential. From what I understand there were roughly 400 applications for events last year, and it's an estimated $60,000,000.00 input for business. Whether you are making coffee, doing the 7-11, people are coming into town. It's a nice infuse of money. So if you say hey listen, we need communication, I would be more than happy to give you my email and we can pack this room out every night if we have to. COUNCILWOMAN DOHERTY: Should he send his contact information to your secretary? SUPERVISOR RUSSELL: Absolutely. But I will say there is nothing in this proposed legislation that was going to impact weddings in any way. MR. VARIALE: Special events... SUPERVISOR RUSSELL: The whole purpose of the special events was to permit them more or less in all businesses. But there was, the review process might be a little cumbersome, that's a relic from the original code. That wasn't what we were proposing. MR. VARIALE: Whatever it is, I think it affects every single business on the north fork. Thank you. SUPERVISOR RUSSELL: Who else would like to address the town Board? Kate Sepenoski, East Marion KATHRYN SEPENOSKI: Good afternoon, Kathryn Sepenoski, East Marion. You are proposing address just administrative changes next time yet it seems that the crux of that is part of what we are not very happy about. The process when it was discussed among the agricultural community at our recent meetings to prepare ourselves to come here and speak tonight were that they thought the process worked very well, that Chairman Weisman made wise decisions even if she had to consult before making her decision but your adding layers of other potential miscommunication from certain politicized areas, if you will, that we have already had bottlenecks in making the process work smoothly. And I understand you're saying once again, Supervisor Russell, that you are not aware that anybody tried to reach out to you. I have heard that at other meetings, we are holding ourselves responsible if we didn't all show up but we have just witnessed that the communication already didn't work that we needed to speak to you and that we wanted to communicate to you, so if that's the very same platform that you are proposing we already as an audience can see that there are going to be missteps and one misstep can mean one event whether it's work $50 or it's worth $10,000 and I would put it to the town attorney that the vineyard owner at Sparkling Pointe made a very good point that if you take a deposit and you default on what you are proposing to give them and those families have made reservations at Southold Town Regular Board Meeting March 27, 2018 page 49 hotels, they booked tours and events, dinner reservations, all the things that they come here to do in a very short season and we all know, grew up knowing it, what tourism means that we will then be held liable as a business owner if we couldn't provide that because we couldn't secure the permit we need. And purely because there is miscommunication, not because anybody even intended to withhold one but if there's a drop from one person, imagine the drop and the catastrophe that can befall any applicant if all of these people that you are proposing are just administrative changes. That is a large part of what frightened this community and why we are all here because the ancillary businesses to what we again, feel was a direct target at agriculture, this is the second time in a couple of months and you are snickering... SUPERVISOR RUSSELL: I am not snickering. MS. SEPENOSKI: But you see a lot of the same faces but then those faces have then spoken to their community members who support them, who are the rest of the fiber of how we all communicate and stay in business. So we all have concerns that we are going to fall short, we feel that this is a way to hinder our ability to grow and stay viable, to continue to pay rising tax costs or mortgage costs or whatever it may be, if you are a farm or any other business, if we have restrictions to strangle us to the point that we can't remain here, what just happened even at this last nor'easter, you stay off the streets, you could look down the entire street and not see a car or a business open. That is what the north fork will look like and that is what it has looked like in the past when there was a downturn in the economy and higher interest rates. We struggled as a community, we revitalized, we came back stronger, we innovated, and we changed and that is all we are looking to do and not have so much, we already have plenty of regulation, you overregulate us anymore and people are going to leave and your tourism is going to leave and so is the base for an increase in any staffs pay, you are not going to be able to pay your people more and why should they make more if we as a community can't support ourselves so we can pay our taxes and we stay here. So administrative is still to me a scary word because it looks like a lot of added layers with one single word and we know how important one word means in a document. So, I thank you for your time. SUPERVISOR RUSSELL: I am sorry, Kate, can I just address exactly what, so you understand exactly what I said, what I addressed was a letter that said there was an attempt to do so previously, to contact us and what I am saying, I never heard from anyone so I don't know what the attempt was because I never got a call of any kind and no one said anything and I've seen these people on a regular basis, so that, you know... MS. SEPENOSKI: So I have another question, code meeting or work session, are those part of a public record? SUPERVISOR RUSSELL: Yes. They are noticed. MS. SEPENOSKI: Not noticed, if someone comes to speak, if someone addresses the committee, the board, is it documented so it is part of the record of the discussion like what we are having tonight? Southold Town Regular Board Meeting March 27, 2018 page 50 SUPERVISOR RUSSELL: Not code committee. Because it's .... MS. SEPENOSKI: And what about work sessions? So today, our representative showed up and there was a discussion... SUPERVISOR RUSSELL: Yes. Yes. MS. SEPENOSKI: All of that is accessible. COUNCILWOMAN DOHERTY: You can actually watch it on video. MS. SEPENOSKI: Because part of our misinformation is that had we come, which clearly could have been a group this size or larger to make our comments at your work session, that it would not have been part of a documented, recorded, part of our public comments would have been included. COUNCILMAN DINIZIO: Work sessions you would have to have an appointment, you can't just come and stand up and talk at a work session, okay? This is where you do that and honestly, you could do that, this, what you are doing right now, at any of our meetings. So during the course of two months or so you have been discussing it, you could have come every other week and do exactly what you are doing right now. MS. SEPENOSKI: Okay. Thank you for that clarification but again, we do have people from our committees saying they did reach out and that is to some of the committees you are listing as part of the layers of what that administrative process will be and they are already was a breakdown in communication that we wanted to come and that we wanted to talk with all the members of the board even if it was in groups of two or three with board members so it wasn't overwhelming so we could address points. And however that broke down, we know that the reach-out,happened, so however you did not hear about it Scott, that needs to be fixed on your end, we clearly have some things to fix on our end but we need to have the correct line of communication happen, not working on it, actually having it work. COUNCILWOMAN DOHERTY: Can I say two things? First I think the, instead of individually emailing us at various points, if you do a group email every time, so we all see and make.a point of it, not everyone is going to answer because what we will do is have one of us answer or maybe all of us will answer but a lot of times, Scott is here full-time, every day and he deals with this every minute. The rest of us are part-time and we rely on emails to find out a lot of what is going on and sometimes Scott doesn't remember he has got to forward everything, he gets probably hundreds of emails a day so it's better if you do a group email and the other thing... SUPERVISOR RUSSELL: I am sorry, that's not true, I forward every email with regard to policy being discussed by the town. Southold Town Regular Board Meeting March 27, 2018 page 51 COUNCILWOMAN DOHERTY: Yes, I am sorry, I didn't mean to say you don't do that but I am just saying that if you're looking, I just feel that a group email from a group like you to a group like us is just better way of communication. That is my opinion. The other thing is when you were talking about in the proposal that we rescinded about going through all the layers, we have been doing that all along, we just decided to put that in writing. Leslie, the chairman of the Zoning Board has reached out to all those people we have listed in that proposal and that is the way this process has been going all along, so that wasn't changing anything, it was just putting it in writing to say this is what we do. Which might have made everybody freak out thinking now they are adding all these people but we were always doing that. So the process wasn't changing, we were just clarifying it more. SUPERVISOR RUSSELL: Can I point out that the Farm Bureau representatives reached out to three board members last week and said we want to talk to you about some concerns, right away Councilwoman Doherty offered them the opportunity to come to work session today. So you know we are more than amenable to get this type of input and when it's requested we react and offer it very quickly. MS. SEPENOSKI: I think the miscommunication may be on some of our part, that it wouldn't be part of a recorded document, that might be part of it and that we needed to be heard as a community and so this, quite frankly, is your mass email. SUPERVISOR RUSSELL: Let me clarify, when you have a public hearing, when you have the work session, the conversation isn't part of the record of the public hearing. So I think what the issue was, you have to make the comments at the public hearing to be part of the official transcript of the hearing itself. MS. SEPENOSKI: So that clarification is important, that is why we are here because I think the fear is that even if we went and we give our input that it will not carry the weight that it needs to when we are standing h ere in front of you and in front of everybody as a community, so that everybody can hear and it isn't miscommunicated like the telephone, one person hears one thing, they repeat it a different way, we are having that opportunity tonight because this is how we feel and these are our concerns and they are financial to every single person not only in this room but we are also representing who couldn't come tonight. So, thank you for your time. Rich Vanderberg RICH VANDENBURGH: Good afternoon, Rich Vandenburgh, actually question relevant to my position as president of the Greenport Village bid and just because I have never attended a code committee and I do think the point that Jill made about group email, very important because I do think there's greater accountability on both sides when that happens because it was, you know, it was a question based upon what I heard as to really clearly delineating what that communication thread shows in terms of attempts to reach out to address this issue and what attempt that we as a group and the related businesses ultimately are made aware of you know, the issues that do exist. My question though relative to the code committee was the document, the proposed legislation with the various lines and changes in it, that ultimately is achieved at the theoretical end of the code committee examination of that legislation, is that correct? Southold Town Regular Board Meeting March 27, 2018 page 52 SUPERVISOR RUSSELL: Yes. The code committee is to, I guess what you would call hone the draft and then that comes back to the Town Board and then we notice it and that's what gets advertised, put on the website,the local media. That's the text. MR. VANDENBURGH: Okay, so when the code committees are held and actually a more of a subset question, is the meeting always held at the same time each month? Or does it move around? SUPERVISOR RUSSELL: It's held at the same time, usually 2:30 but we call them when there's pending legislation. In other words, if we are not anticipating amending the code at any point in the near future, there would be no need to have one. MR. VANDENBURGH: Okay. Next question relative to the document that we kind of are all focused on here and kind of the concern with the you know, administrative versus substantive changes, will there be the ability to return this document to the code committee? My basis for that is essentially because of the, call it missing ships in the middle of the night in terms of the fact that this code committee ultimately reached this conclusion with this proposed legislation that has obviously elicited a lot of concerns from the community, is there an opportunity to return this legislation to the code community so that now we are vested with this information, we can actually then participate in that committee to try and get this legislation right. SUPERVISOR RUSSELL: We wouldn't have a choice, we would have to because anything then would be subject to new public hearing and any draft, any re-draft would have to go through a code committee meeting hearing and I can guarantee you, any board member here would be happy to meet at night. MR. VANDENBURGH: So we can return the original draft, the original legislation, the original code back to the beginning and kind of rework this through the code committee? SUPERVISOR RUSSELL: Yes. I think it would serve both sides because I think there is a misunderstanding tonight, for instance the fees, people were concerned. We don't set the, there is no proposal to set fees on a per event basis. The proposal is to set fees at the beginning of the year like all other fees, building permits fees and everything else by resolution. It's just the mechanics involved in setting the fees. The fees were to be established, everybody would know what the fees are, same fees as you go forward. MR. VANDENBURGH: Okay, and at those code committee meetings there is the opportunity for the public to come, be heard, offer input? SUPERVISOR RUSSELL: Yes. What we have is we have a work session, you know the building inspector, everybody that would be pertinent to the discussion and at the end of that we would let people speak. MR. VANDENBURGH: Thank you for your time. Southold Town Regular Board Meeting March 27, 2018 page 53 Stephen Mudd, Southold STEVE MUDD: Good evening, Steve Mudd, Southold. Is it fair to assume at this hour, this public hearing that all you folks up there are amenable to sitting down to rewriting, amending this code? SUPERVISOR RUSSELL: We have been amenable the whole time. COUNCILWOMAN DOHERTY: That's what we are saying we are doing. MR. MUDD: The other question I have, if this public hearing is cancelled this evening or this part of this hearing is cancelled this evening and I know we have got to spend a lot of time rewriting this thing but I have a question on the legality, when a public hearing is cancelled for whatever reason, how quickly can it be put back on the docket? SUPERVISOR RUSSELL: It would have to be renoticed.... MR. MUDD: How many days does, legally, how many days it take to put it back on the docket? SUPERVISOR RUSSELL: We would have to notice it, it would take 30 days for the public notice after the notice is adopted, 30 days before the Town Board can take action, 30 days before the Town Board can have a public hearing. MR. MUDD: We are here less than 30 days, can you explain that to me? SUPERVISOR RUSSELL: When was the notice... COUNCILWOMAN DOHERTY: We generally give 30 days, we had the public hearing scheduled for the Tuesday that we had the snowstorm, so... MR. MUDD: I understand the weather event cancelled the hearing but we are here less than 30 days and the Supervisor just said that you can't do it less than 30 days. TOWN ATTORNEY DUFFY: Inaudible. SUPERVISOR RUSSELL: The law would require 10 days notice but we usually go 30. I can't... COUNCILWOMAN DOHERTY: We can't go less than 10 days notice. MR. MUDD: So tonight is cancelled, 10 days from now... COUNCILWOMAN DOHERTY: No, no. MR. MUDD: Well, that's my question. How many days... Southold Town Regular Board Meeting March 27, 2018 page 54 COUNCILWOMAN DOHERTY: We rescinded the proposal, so we have to start from scratch. We have no idea when we are going to be ready to notice it for public hearing. MR. MUDD: My question, I don't mean for it to be so confusing, it's probably on my end, the question is, when can you legally put it back up to have a meeting? COUNCILMAN DINIZIO: We have code committee meeting set for the 29th. That is concerning something that is not this, so we would have to have another code committee meeting for this, okay, so we can look it all over, try to agree on something, get the language whatever it is, okay and then we would have to have a Town Board meeting after we have a document we can kind of say we can put out to the public... COUNCILWOMAN DOHERTY: You are talking about at work session. COUNCILMAN DINIZIO: Right. So then we have to schedule, okay, that meeting, in other words,that public hearing. You are talking a month and a half, at least. MR. MUDD: But we are here less than 30 days, that's why I am trying to clarify this. COUNCILMAN DINIZIO: We had everything settled as far as... COUNCILWOMAN DOHERTY: We just rescheduled it. COUNCILMAN DINIZIO: In other words, we had the document. We just rescheduled whatever we had, now we are not. We are going to go back to square one, okay, and hopefully what I am saying, let's have a one page document as opposed to... SUPERVISOR RUSSELL: The text was already out there, we had to reschedule because Town Hall was closed as result of snow which I think is one of the issues that Karen talked about in that the snow, maybe you guys couldn't meet, I think there were two meetings you guys had to skip because of the snow. MR. MUDD: Okay, thank you. SUPERVISOR RUSSELL: Who else would like to address the Town Board on any issue? Councilman William P. Ruland COUNCILMAN RULAND: I would. As I said before, there is a time to listen and there's a time to speak. I think now is a time to speak. It's obvious again that we'll use the word communication or lack thereof, however you look at it, I draw some of my remarks to Mr. Novaks comments earlier. Pretty much now regardless of what's done in the past is yesterday and we need to look at this as tomorrow, so I am looking at it as tomorrow and the first thing that is obvious is there are a number of people and organizations represented here this evening and I would hope that as we go forward, I will certainly propose that a code committee with this much content to discuss even administrative changes, we would hold it in the evening so that the Southold Town Regular Board Meeting March 27, 2018 page 55 business people would have a better chance to either come or be represented by someone who will come. I also think that to the Supervisor's remarks that we will do a better job in how we notice. There is a difference between a legal notice which is rather perfunctory and cut and dried and just giving someone the word that we are going to meet on X evening in code committee at X place and X time and this is what we are going to discuss and I think that would go a long way towards informing people in the what, when, where and why. It seems rather, I am not saying that it is overly simple but I am saying that as we go forward because history has taught us again that there's something that needs to be done a different way so as we go forward, I think that anybody whether it's an individual in this room, someone who sees it on tv after it is published tomorrow, someone who left here and didn't hear all the discussion, has the opportunity to either come to code committee and offer input on the changes that are going to be or should be made to the code or whether it's a group or organization that want's to have a representative or have multiple representatives come and offer something for the discussion. I think that this will go a long way towards alleviating some of the problems that have happened more than once in the past. And that is all I have to say. SUPERVISOR RUSSELL: Who else would like to address the Board? Gail? Gail Wickham,Esq. GAIL WICKHAM: Gail Wickham, Cutchogue. Just for clarification, as I understood Jim to say,the code committee meeting on March 29th will not have this topic on the agenda? COUNCILMAN DINIZIO: It's not published on. MS. WICKHAM: Okay, and so the Town Board's offer for us to address the code committee would not necessarily be at that meeting. COUNCILMAN DINIZIO: My pointing it out is code committee meetings are published on the website... MS. WICKHAM: The meetings? COUNCILMAN DINIZIO: It's too quick to get to that point, that's kind of what I... MS. WICKHAM: Yes. But the agenda specifically for this March 29t1'meeting is not for this. COUNCILMAN DINIZIO: Is something other than this. MS. WICKHAM: Okay. So we should look at the next meetings then? COUNCILMAN DINIZIO: Well, you just keep your eye open. Check the calendar, the calendar is pretty informative, it needs to be... MS. WICKHAM: For dates. Southold Town Regular Board Meeting March 27, 2018 page 56 COUNCILMAN DINIZIO: Yes, for dates. It kind of tells you what's going on... MS. WICKHAM: Find out what's going on. COUNCILWOMAN DOHERTY: And then you can always call the various office and ask for more detail and backup. Supervisor Russell SUPERVISOR RUSSELL: Would anyone else like to address the Town Board? (No response). Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 5:54P.M. Eliz eth A. Neville Sout Id Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell