HomeMy WebLinkAbout04/2018 ZONING BOARD OF APPEALS Wo
Town Hall Annex, 54375 Route 25,
amu, „Wt P.O.Box 1179
%PH x i' Southold, New York 11971 0959
Fax(631) 765-9064
�' <;' Telephone (631) 765-1809
TO: Elizabeth Neville, Town Clerk (for Distribution to Supervisor Fussell and
Town Board embers)
FROM: Leslie . anes Weisman, ZBA Chairperson/Department Head
RE: COMBINED LINT L$ DEPARTMENT HEAD AND NEW
A PI,ICAT1 NSY!+ES REPORT for: April 2018
ATE: May 6, 2018
1. Requires Immediate Attention: Nothing at this time
II. Board and Office Policies, Practices, and Activities: Nothing at this time
111, Financial/Budget/Personnel issues:
Part Time Clerk Typist Position in the Office of the Zoning Board of Appeals
Kim Fuentes, Elizabeth Sakarellos and I reviewed all of the resumes received for this
position and short listed eight candidates. We thea developed an interview form
containing a series of questions designed to obtain additional information about each
person's clerical shills and personal attributes. On .April 11 and 13, 2018, we
interviewed 5 applicants, ranked each and selected two finalists. On April 16 and 17 1
called all of the professional and personal references that each of the two finalists
supplied, and then discussed the results with Kira and Liz. I then recommended to the
Supervisor that the Town Board hire Donna L. Westerman for the position. On April
24, 2018 the Town Board passed resolution 2018-384 to hire Ms. Westermann,
effective as of May 7, 2018. 1 am confident that she will be a collegial and productive
member of the ZBA staff and thank the Town Board for their approval to hire her.
IV. Activities of the Board/Acro mpiste eats:
eular Meetin 7: Date: 4/5/201.8 Call to Order: 8:35 a.m. Adjourned. 1:22 p.m.
Public Hearings: Total: 8
Number of new applications heard: 7
Number of carryovers from previous hearings: 1.
Number closed reserving decision to later date: 4
Number closed subject to receipt of additional information: 1
Number adjourned to another date: 3
Number adjourned w/o a date: 0
Number of resolutions passed: 23
Number of decisions made: 1
Next Re alar I1rleetin : 5/3/2418
Special Meeting: Date: 4/19/2418 Call to Order: 5:42 p.m. Adjourned: 6:32 p.m.
Number of assigned draft findings discussed: 7
Number of decisions made: 7
Number closed: 2
Number closed reserving decision to later date: 4
Number of adjourn to another date (tabled): 4
Number of Resolutions passed: 14
Meetin s attended/initiated b ZBA Chai erson/De ailment Head
0 44/42/18--T.A. Duffy,, Supervisor Russell and Councilman Rulandre:
special events and special exception permits
■ 44/11/18 -- Interviews for part time Clerk Typist
44/13/18
44/11/18 -- TA Duffy re: specific special event and variance applications
before the Board
® 44/11/18 — Chief Building Inspector Verity re: waiver of mergers
® 44/17/18--Full ZBA staff meeting with Department Head.re:
Recommendation of ZBA part time clerk typist
® 44/19/18 -- Code Committee meeting re: rental permits
® 44/19/18 -- TA Duffy specific special event applications
■ 44/24/18 -- Town Board interviews with applicants for a position on the
Board of Appeals
Staff Activities
Number of people assisted at the counter: 74 Hours s ent assisting: I 1 hrs. 1.5 min.
(Assistance includes .filling out new applications, mailings and postings, providing
copies of decisions, FOIL requests and other materials, and general inquiries)
Number of F.O.I.I. re uc�ests_processed by staff: 4
V. MONTHLY REPORT ON NEW APPLICATIONS AND FEES COLLECTED
New Applications: R Fees Collected: $6,050
Special. Event Permits: 25 Fees Collected: $3,600
Total Fees Collected in April 2418 $9,650
R s e Afully Submi d,
°Leslie Kanes Weisman,
Chairperson/Department Head