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HomeMy WebLinkAbout386 BOARD MEMBERS Southold Town Hall Leslie Kanes Weisman,Chairperson *OF SO(/rypl 53095 Main Road • P.O. Box 1179 O Southold,NY 11971-0959 Patricia Acamporat [ Office Location: Eric Dantes Town Annex/First Floor,Capital One Bank Gerard P.Goehringer 0 iQ 54375 Main Road(at Youngs Avenue) Nicholas PlanamentoIyCOUNTi�� Southold,NY 11971 http://southoldtownny.gov SEP 0 8 2017 ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel.(631) 765-1809 •Fax (631) 765-9064 Sparkling Pointe LLC 39750 CR 48 Southold, NY 11971 Attn: Amanda Cza.rtosieski, Private Events Manager Re: Event Permit#WP386 - Wedding Dear Ms. Czartosieski: Enclosed is the Special Event Permit covering the event planned for September 1.5`', 2017. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy, they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on any lands owned by the County of Suffolk, Town of Southold or land for which an agricultural property tax exemption has been granted. All parking and traffic controls are the responsibilities of the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. The Town also reserves the right to revoke any permit or deny future permits if the event(s) generates unforeseen impacts to the health, safety or welfare of residents and guests of the Town. e y, c eslie Ian/es Weisman Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire Inspector, Building Department land preserved through the sale of development rights to the county of Suffolk olk with a permit issued by the Suffolk County Farmland Committee If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit (- APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT RECEIVED Please provide ALL of the information requested below.Incomplete applications WIILU Q_j b2f)I'/ reviewed. Special Event Permit# UU 0-40 ZONING, �30ARb OF nPPEAI.S Date of Submission (�I Name of Event SCTM#'s 1000-Section Vt`1 Block- Lot(s) Dates of Each Event: Nature of Event: f �[��!► (Please snub a detailed description to this aQollcationl Time Period(Hours)of Event: From to f Maximum Number of Persons Attending At One Time: ) Number of cars expected r 140 1, VY1 J S� 6)()V-s S cvlw�-Q b-L S�y tf Is a Tent or other temporary structure being used] Yes[ ]No If yes provide size(s) t 4)1 1810, Raki,fjuc t:4u ct Will foodbe se �)Yes [ ]No If yes provide number and name(s)of food vendor(s) _�' C (' l Suffolk County permit#(s) Will other vendors be on the premises during the event?[ )Yes Y�No If yes how many? Describe type of vendor(s) Contact Person and Contact Tel.#OMUA Event Location:Street-Hamlet Address: t� S Gam.AIA CN S lvl tiJ I Iq � Mailing Address to Send Event Permit to: Sayxs Ck_ Have any of the deveopment rights been sold to the Town of Southold[ ]Yes &'No and/or Suffolk County? [ ]Yes ]No If yes to either or both,also indicate on the attachthe boundaries of the reserved area a hic the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION(see next page) IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE.YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) 2 A Parking/Event Plan may be a survey,site elan and/or aerial view(for example Goode Earth)of the subiect property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ftiC��� per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. RECEIVE[ (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction event. (14) Location of sanitary facilities on site. ZONING BOARD OF APPEAL Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1.who will be conducting traffic,2.where they will be stationed on site,3.how they will direct the entrance,circulation,parking,and exiting of cars on site,and 4.contact information for use by Southold Town Police. I am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other a icable age cy rules and regulations pertaining to the activities under this event. Print name of Owner f Owner a Va - Print name of Authorized Person filling out / <iagmnioforized Person:flIr applicatio �.S application r PERMISSION I B O IT O : 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town.County or State Roads or Rights of Way, 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises" sign not larger than six (6)square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 3 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages,expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, in rg ess/euress/access, tent(s) or temppoM structure(s). or temporary sanitary facilities._shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking- in r=ss/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s)on the property,to a public way or remote safe area,shall remain open and unobstructed at all times. 13. Owner assures that all fire,safety,building,and other laws will be complied with. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be / in a location that affords the greatest protection from noise intrusion upon adjacent properties. i e')P (Q 15. ADDITIONAL CONDITIONS: kECEIVED ZOWNG �AOARf1 OF APPEALS ANY VIOLATIONS IN CONNECTION WITHTH ONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. Date Issued: SEP 0 8 2' A OVE ZBA Chairperson ZBA Town of Southold Office Location: 54375 Main Road(Capitol One 1"floor) PO Boa 11971-0959 Southold,NV 11971-0959 Tel:(631)765-1809(press 5012 at voice recording) Updated August 2013 Fax(631)765-9064 4 g � D o To Whom This May Concern: Please accept my sincerest apologies in submitting this late application. It was a complete oversight on my part. I appreciate your ability to expedite this for us. Sparkling Pointe strives to be respectful of our responsibilities to the town, including event application. In the past,we have always submitted with plenty of time. Again, I apologize for this late notice. Please let me know if I can be of further assistance. I can be reached any time via email at aczartosieski@sparklingpointe.com,or at the office at 631-765-0200. A/L m da Czartosieski Private Events Manager Sparkling Pointe Vineyards and Win to RECEIVEI, SPARKLING POINTE M E TH O D E C H A M PENO ISE Nature of Event Description: Sparkling Pointe holds private events and weddings on site. When applicable, tents are set up in the back of the building. However, not all events require tents. Restrooms are contained inside of the building. During these weddings and special events, we are closed to the public.All weddings and privzCzartosieski later than 11pm. a Private Events Manager Sparkling Pointe Vineyards and Winery RECEIVE[ ZONING 6()A ;1 • 39750 COUNTY ROAD 48. SOUTHOLD, NEW YORK 11971 p. 631.765.0200 • f. 631.765.5264 www.sparklingpointe.com ETHSPARKLIN' G POINTE HODE CHAM PENOISE To Whom This May 114--oncern: Please accept this application for Special Events/Weddings to be held at Sparkling Pointe. It is our goal to obey the rules and of course be respectful of our neighbors during all events. All private events held at Sparkling Pointe will end no later than 11pm.We do not allow weddings and private events to have guests exceed our approved indoor occupancy. Please let me know if I can be of further assistance. I can be reached any time via email at aczartosieski(a)sparklinjzpointe.com,or at the office at 631-765-0200. � P3�lo kECEIVEL, Amanda Czartosieski Private Events Manager Sparkling Pointe Vineyards and Winery ZONING BOARD Oh APPEALS 39750 COUNTY ROAD 48. SOUTHOLD, NEW YORK 11971 p. 631.765.0200 • f. 631.765.5264 www.spa rklingpointe.com rte. '. •� ,• •1'/r"~ \'•. . z ♦\ \: .`• - y. �` ♦ \_` „` i- •J y a , y S��y, 39750County Rd��~~ r ! � f pr�''��©���., �� �� •, v yam'•. An ar r � .I ••y'•�ti'• a y�y .. a \ �� REtix° ' 15�IN0 ORIK.Uv Gl05tD O°�x,EA x.r.xow •i euai OUNT1' ROAD 40 NORTH ROAD G EX15T. NTRY J z Q Y ° Q' o o LL, >_ GRST. I o 5e..ee' ry.wa" o O OV w ENTRY ' S AND --,,.,-tffic6�Y M a C7 EXIT N j1 TD so'E �`' `°°"� _ "" Em _Z o EdfF 69{T ,e . J �Mt fffyyy J O Rxx n. 1 N N LM. 1 VST I ul., E5` � i NOTE, 5EE SHEET•1 FOR OVERALL 51TE PLAN " i I I uN � I� • DRAINAGE CALCULATIONS, `"yi �w.,mow.� .nu.o., 'aur .xfa• PARTIAL SITE PLAN �M r 1 APPROVED BY �RO •ICM Rv.o.r SCALE: 7'.ID'-0' ruNNuw.oAm ,mR•vE,,[.r.Pnxnl..,.m .n. ENLARGED rowN or wnrwn ..[•ru fawrxa.rR.R roa`" SITE PARKING CALCULATIONS n n°�un ,'•.'n n PLAN RETAIL AREA OMCE AREA TASTING RDOM .+n sPn..tr.PACE xV 1.CFf fowl r w.v.pnx n Ammon n STORAGEAREA .AVAm PROOUCTIONAREA ..fe..li.I1N= lxlxaf• Rlr[f..v°.o.A.R..•.n cv.n. SITE PLAN APPROVAL-AMENDED RECEIVEI. AUG 3 U 01% ZONING BOARD OF APPEALS -? SITE DATA crenae r�^cam m' w er.r ASC Y_. o rawo T ,w SEE ENLARGED SITE 0 ,f'� I I.gu ep LLI Z PLAN SHEET ,.� AC AC E LIJ H LOCATION MAP o o Z OLT Irco qc7m0 � 0 0❑p z ( II I PARKING CALCULATIONS . ',..;y tga ,�a SGLE ,. SITE SCALE: 1'•100'-0' OVERALL SITE PLAN sHcn.o: 1 SITE PLAN APPROVAL-AMENDED RECEIVED AUG 3 0 201- ZONING BOARD OF APPEALS � \ /�`'`STING DRIVlFAY LLO�CD F E�eEH Jv.wq 00 UNTY ROAD NORTH ROADo I XIST. NTRY ! Q Y o o Lu z z —aa� 5T rt wre W 1 p,�g � eN: Z oR Ais°6T�1 T Ti�fe��nw�o O C o Q z�00 v EX15 n' O ENTRY AND ...:°'w'... :.;.<,. Z L9 L"md a o EXIT N 1f se•'A•E • x J > ' 5E o AE� 'n^. o v/ N zo SIE SPT el FOR OVC-R'LL SITE PLAN I ITP N S G1,[fIVD eTMiI S D�I�N� CALCULATIONS, 1 PARTIAL SITE PLAN ENLARGED ADDROVfD BY ��wFFA SCALE. '-0• RAt�[oAAo nen•.• �..�.aTnl.0 Town v Fo,m,an mT c,. .wa.n SfTE AI Y[v Ilene Mw/M•N o.rt PARKING CALCULATIONS PLAN RETMLAREA --~A" IIENCq ROOF FrRUCTLW OF"C2 AREA vII MAY eRMAR 11 MEDp "-'wea law •www • N.EFTW N IAwye �.Mw1.1D Io..)TU.F LSV.pu rtl., 'IW.n. u I STORAGE AREA IIIF NNEFIMpIMC! "W^m .RI I O.e[T6..EIol AOell I c PRODl rom AMA VIF IIlI[FAlAD YIVtI wn.cV,TOle aew.l MaE^a a.rt. w AU'Om; H MAEta i SITE PLAN APPROVAL-AMENDED AUG 3 0 2017 W 3 ?lam ZONING BOARD OF APPEALS A00 CERTIMATE OF LIABILITY INSURAVE DATE(MM/DD/YYYY) 08/30/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME:CONTACT Matthew Daley Farm Family Insurance PHOE Ext): 631-744-3350 a/c No,631-744-3383 85 Echo Ave-Suite 2 AD E-MAIL maft.daley@farm-family.com Miller Place, NY 11764 INSURERS AFFORDING COVERAGE NAIC# INSURERA: Farm Family Casualty Insurance Co. 13803 INSURED INSURER B: United Farm Family Casualty Insurance Co. 29963 Sparkling Pointe LLC/Threshold Blue LLC INSURER C: 39750 County Road 48 INSURER D: INSURER E: Southold NY 11971 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MMIDD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY X 3101X7436 08/31/17 08/31/18 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE FX OCCUR PREMISES Ea occurrence $ 100,00 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 2,000,000 X POLICY FI JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ B AUTOMOBILE LIABILITY 3101C3305 08/31/17 08/31/18 COMBINED SINGLE LIMIT $ 1,000,000 Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED X SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS -. HIRED NON-OWNED PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY Per accident) ccident $ A X UMBRELLA LIAB X OCCUR 3101E2535 08/31/17 08/31/18 EACH OCCURRENCE $ 10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000 DED I i RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVEE.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? [] N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ n tECETVE' DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached If more space is required) THE TOWN OF SOUTHOLD IS LISTED AS AN ADDITIONAL INSURED ON POLICY 3101X7436. (. /-ONING 1 ()NkC OF ra. PLi1L` CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD 53095 ROUTE 25 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE SOUTHOLD, NY 11971 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 8/30/17 ZBA # NAME CHECK # AMOUNT TC DAT $400.00 AUG 3 1 2017 WP386 Sparkling Pointe 5259 (app fee + late fee) Southold Town Clerk TOTAL $400.00 Ic * * * RECEIPT * * * Date: 08/31/17 Receipt#: 228137 Quantity Transactions Reference Subtotal 1 Public Events wp386 $400.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#5259 $400.00 Sparkling, Pointe L L C Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Sparkling, Pointe L L C 39750 Cr 48 Southold, NY 11971 Clerk ID: LYNDAR Internal ID:wp386 StlfF©t tTown of Southol 8/30/2017 53095 Main Rd Southold,New York 11971 Zoning Application Information File Number: WP386 Master Parcel: 59.-10-1 Assignment Code: 06LKW Owner Name: Sparkling Pointe/Threshold Blue LLC Location: 39750 CR 48 Southold Status: OPEN Description: Special Event- wedding on Sept 15, 2017 for approximately 150 people from 5 pm to l I pm Notes: DATES Sent to Town Clerk: 8/30/2017 Sand W: Decision Date: CoPL: PB: Sent to LF: LWRP: Trustees/DEC: Page 1 of 1 Owner: Sparkling Pointe/Threshold Blue File #: WP386 l Address: 39750 CR 48 Code: j Agent Info Amand Czartosieski, Private Events Manager Sparkling Pointe 39750 CR 48 Southold, NY 11971 Phone: 631 765-0200 Fax: Email: ZONING BOARD OF APPEALSr = Town HallAnnex, 54375 Route 25 �rt J` t,J P.O. Box 11,79 Southold, New York 11971-0959 Fax(631) 765-9064 S+:? Telephone(631) 765-1809 G3 TOWN OF SOUTHOLD APPLICATION FOR A SPECIAL EVENT CHECKLIST Date: �` Your/acation is being returned as incomplete for the following reasons: Received less than 60 business days from the proposed event date(Requires written request for expedited review stating reasons) e: pplication(3 pages): etailed description of the event: Insurance Certificate:. Parking ent Plan:_ The location(s)and width(s)of all ingress/egress to the winery property The layout for any parking areas for automobiles and other vehicles on the property and proposed additional on-site parking for the event, including the number of parking spaces and the square foots eg s of parking areas The location(s)of adequate on site sanitary facilities The proposed location(s)for any tents(s),vendors,or other temporary structure(s)and the size of each Plan for use of live outdoor music, location of loudspeaker/audio equipment, if applicable Traffic control plan if 300 or more people will attend event: Information on sale of.Development Rights Vendor Information: Other: FAILURE TO SUBMIT THE INFORMATION NOTED HEREIN TO THE ZBA OFFICE WITHIN FIVE(5) BUSINESS DAYS OF TITE ABOVE DATE WILL RESULT IN DELAYS IN PROCESSING YOUR APPLICATION AND MAY RESULT IN A DENIAL. (August 2013)