Loading...
HomeMy WebLinkAbout372 D!1 n Dnjjk4UA4UFDC _ • �.,. • Cniithnlrl Tnuin Pall Leslie Kanes Weisman,Chairperson � �,Q 53095 Main Road- P.O. Box 1179 Southold,NY 11971-0959 Patricia Acamporact Office Location: Eric Dantes Town Annex/First Floor,Capital One Bank Gerard P.Goehringer 0 �� 54375 Main Road(at Youngs Avenue) Nicholas Planamento ��CoUNTY,� Southold,NY 11971 http://southoldtownny.gov ZONING BOARD OF APPEALS TOWN OF SOUTHOLD JUL 21 2017 Tel.(631) 765-1809- Fax (631) 765-9064 Dorset Farms d/b/a Lenz Winery 38355 Main Road, P. O. Box 28 Peconic, NY 11958 Attn: Dorothy-Dean Thomas Re: Event Permit#WP372—Dinner in the Vines Dear Ms. Thomas: Enclosed is the Special Event Permit covering the event planned for August 19, 2017 with a rain date of September 30, 2017. A duplicate of this permit must be continuously posted during the event. This permit is granted as applied for, based on information supplied in the application. There are several conditions written into the permit. Please be aware that under the State Fire Code,the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy,they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on any lands owned by the County of Suffolk, Town of Southold or land for which an agricultural property tax exemption has been granted. All parking and traffic controls are the responsibilities of the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. The Town also reserves the right to revoke any permit or deny future permits if the event(s) generates unforeseen impacts to the health, safety or welfare of residents and guests of the Town. Si ere , Leslie Ka eisman Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire inspector, Building Department land preserved through the sao development rights to the county of SuOk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT . , Please provide ALL of the information requested below. Incomplete applications WILL�1 ' reviewed. p A), I N17 Special Event Permit# U ZONING BOARD Or APPEALS Date of Submission 5/15/17 Name of Event Dinner in the Vines SCTM #'s 1000-Section 85 Block- 2 Lot(s) 17.1 & 17.2 Dates of Each Event: 8/19/2017 RAINDATE: 9/30/2017 Nature of Event: Dinner in the Vines (Please attach a detailed description to this application) Time Period(Hours)of Event: From 5:00pm to 9:30 Maximum Number of Persons Attending At One Time: 135 Number of cars expected 70 Is a Tent or other temporary structure being used? [X] Yes [ ] No If yes provide size(s) Cook tent(15' x 20')and ONLY in case of rain or extreme heat will we have a 30'x 80' dinner tent. Permit apps sent to Building Dept. Will food be served? [x]Yes [ ]No If yes provide number and name(s)of food vendor(s) North Fork Table&Inn Suffolk County permit#(s) A54959 Will other vendors be on the premises during the event? [ ]Yes [x]No If yes how many? Describe type of vendor(s) Contact Person and Contact Tel.# Dorothy-Dean Thomas 631-816-0399 Event Location: Street-Hamlet Address: 38355 Main Rd(Rte 25); Peconic,NY 11958 Mailing Address to Send Event Permit to: PO Box 28; Peconic,NY 11958 Have any of the development rights been sold to the Town of Southold [ ] Yes [X]No and/or Suffolk County? [X] Yes [ ]No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. Application has been made to the Suffolk County Farmland Preservation Committee. Once approved, notice will be forwarded on to the Zoning Board. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next pate) IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next pate) 2 A Parking/Event Plan may be0survey, site plan and/or aerial view (fosample Google Earth) of the subiect property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. �� 3 (4) The designated areas of use for spectators, exhibitors,vendors, employees and RECEIVEc- organizers. (5) Location of all exits. 1J ?017 (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if ao.N1NG BOARD OF APPEALS (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1.who will be conducting traffic,2.where they will be stationed on site,3.how they will direct the entrance,circulation,parking,and exiting of cars on site,and 4.contact information for use by Southold Town Police. I am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code o the Town of Southold, including but not limited to the conditions listed below, as well as all othe cab,Ipageng rules and regulations pertaining to the activities under this event. r. P Peter J.Carroll Print name of Owner Signature of Owner Dorothy-Dean Thomas lk� Print name of Authorized Person filling out Signa&A of Authorized Person filling out application application PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town.County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 3 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temyorary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property,to a public way or remote safe area,shall remain open and unobstructed at all times. 13. Owner assures that all fire,safety,building,and other laws will be complied with. bo 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. RECEIVEL- 15. ADDITIONAL CONDITIONS: 4-h. _a 'i 101 ToT �1�jt19 fin' � �'/ ZONING BOARD OF APPEALS W V/rL � (/ G/�' ANY VIOLATIONS IN CONNECTION WITH TZCDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. Date Issued: JUL 212017 APPROVED, ZJ3A Chairperson ZBA Town of Southold Office Location: 54375 Main Road(Capitol One 1St floor) PO Box 11971-0959 Southold,NY 11971-0959 Tel: (631)765-1809(press 5012 at voice recording) Updated August 2013 Fax(631)765-9064 4 wP3�� A RECEIVED L E N Z l� y g � �: NO R T H F OR K ZONING BOARD OF APPEALS L ON G IS L A N D UPDATE —JULY 11, 2017'` — As I went to file this application in May, I reached out to the Suffolk Planning Dept to find out if there were any changes to the process from last year. At that time, I was informed that there had been a law suit brought on by the LI Pine Barrens to challenge the authority of the Farmland Preservation Committee to issue event permits. Based on this bit of information, we changed plans and moved the event to another property where the development rights had not been sold. Last night, I received a call from Andrew Amakawa of the Suffolk County Planning Dept. He informed me that there is a new process that makes approval possible. It's not a permit process per se, but it is one that would allow us to have the event in the same location that we have had it for the past 8 years. We would really like to continue having this event in Southold; so, on the off chance that it may get approval, I'm submitting this application. I know that I'm short of the 60 business days, but hope that as this is an event you have approved in the past that you will forgive this tardiness and grant approval. Be$t, Dorothy-Dean Thomas c: 631-816-0399 e: dorothydeanthomas@gmail.com PO BOX 28 PECONIC, NY 11958 631.734.6010 LENZ N 0: T H F O R K L O N G I S L A N D ORIGINAL LETTER 1 1 May 2017 RECEIVER ZONING BOARD OF APPEALS TOWN OF SOUTHOLD PO Box 1 179 ZONING BOARD OF APPEALS Southold, NY 1 1971 RE: The Lenz Winery 2017 Dinner in the Vines Application To whom it may concern: I have filed an application with the Suffolk County Farmland Preservation Committee for approval to hold this annual event on land that we have sold the development rights to Suffolk County. As this is an event that has been approved multiple times in the past by the committee, I am told that it will be reviewed by the staff instead of going to the full committee. I expect that this approval will come in more quickly than in the past. I know that you have a 60 day filing deadline for event applications and didn't want to be late. As soon as I receive this approval, I will send it in. In addition, in the past, you have asked for a letter from the Keil family showing their approval of our use of their adjacent field for parking. I'm not sure if that is still a requirement, but have sent them the request for their approval. As soon as I receive that approval I will also send that along to you. If you need anything further, please do not hesitate to contact me vial email or phone. Best, Dorothy-Dean Thomas c: 631-816-0399 e: dorothydeanthomasegmail.com PO BOX 28 PECONIC, NY 11958 631.734.6010 C f . LENZ tt) NO R T H P OR K I. O N G I S L A N D Recr;IveL 1 1 July 2017 ZONING g0APO OF APPEALS Sarah Lansdale, Chairperson SCFC SUFFOLK COUNTY DEPT OF ECONOMIC DEVELOPMENT & PLANNING 100 Veterans Memorial Hwy, 4Th Floor Hauppauge, NY 1 1788 RE: The Lenz Winery 2017 Dinner in the Vines Event Review Dear Ms Lansdale: For the past few years, Lenz has brought together local chefs, local farmers, and Lenz wine in one big harvest celebration dinner of the abundance of agricultural products grown here on the East End. The event is designed to be low-impact to the property, while literally placing the participants in the middle of their food source. Last year's event pulled together the largest number of farms & producers than ever before — Andrews Family Farm, Braun Seafood, Crescent Duck Farm, Feisty Acres Farm, Harvest Moon Shellfish Co, North Fork Flower Farm, North Fork Roasting Co, W & K Farms, & Zilnicki Farms. In the past, I have appeared before the Farmland Preservation Committee to secure permission to hold this event, but I understand that the process has no changed and it is less a permit process as a review to see if the event is compliant with the intent of the deed. So in that vein, I'm including the attached information for your review. I'm available by cell and email if you need further information. I can also be available to meet in person should that be necessary. Best,. Dorothy-Dean Thomas c: 631-816-0399 e: dorothydeanthomas(a)amail.com PO BOX 28 PECONIC, NY 11958 631.734.6010 LENZ � � � N O R T H F O R K LONG ISLAND RECEIVE[ 1 1 May 2017 ZONING BOARD OF APPEALS Town of Southold Zoning Board of Appeals PO Box 1 179 Southold, NY 11971 RE: LENZ WINERY EVENT— DINNER IN THE VINES —AUGUST 19, 2017 RAIN DATE: SEPTEMBER 30, 2017 To whom it may concern: The Lenz Winery has our permission to use our field located at 38145 Main Rd (Rte 25) for event parking on AUGUST 19, 2017 or in case of rain on 819, the event will be held on September 30, 2017. Sincerely, f Eric Keil 1 Otto Keil Florist Inc PO BOX 28 PECONIC, NY 11958 631.734.6010 qC�® DATE(MM/DD/YYYY) CERTIFOATE OF LIABILITY INSURANE 05/11/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Farm Family Casualty Insurance Company PHC N t: 631-727-7767 FAX No:631-727-7941 18 First St EMAIL DDRESS: Eric_Kirk@FarmFamily.com A Riverhead, NY 11901 INSURERS AFFORDING COVERAGE NAIC# INSURER A: Farm Family Casualty Insurance Company 13803 INSURED INSURERB: Dorset Farms Inc, DBA Lenz Winery INSURER C: PO Box 28 INSURER D INSURER E: Peconic NY 11958 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AD L POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DD/YYYY MMIDD/YYYY X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X 31521_6216 CLAIMS-MADE ❑X OCCUR 9/9/2016 9/9/2017 PREMISES Ea occurrence DAMAGE TO RENTED— $ 50,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY 1 PE� F] LOC PRODUCTS-COMP/OP AGG $ 1,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident A X UMBRELLA LIAB OCCUR 3152E2127 EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE 9/9/2016 9/9/2017 AGGREGATE $ 5,000,000 r_rDED I I RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/N SPTER I I ER ANYPROPRIETOR/PARTNER/EXECUTIVEE.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Liquor Liability 31521_6635 $500,000/$1,00 ,000 1_J 9/9/2016 9/9/2017 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) �� V\ Certificate Holder is listed as Additional Insured. j 4 20i- Dinner in the Vines,August 19,2017 ,with rain date September 30,2017 ZONING BOARD OF APPEALS CERTIFICATE HOLDER CANCELLATION Otto Keil Florist Inc SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 38145 Main Road THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Peconic, NY 11958 AUTHORIZED REPRESENTATIVE Kirk Associates LTD @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD TE /44CRO v® CERTIFOATE OF LIABILITY INSURAOE D 05/11/2017 Y) �� 05/11/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Farm Family Casualty Insurance Company PHONENo,AIC, Ext): 631-727-7767 n/c No):631-727-7941 18 First St E-MAIL Eric_Kirk FarmFamil ADDRESS: Y•com Riverhead, NY 11901 INSURERS AFFORDING COVERAGE NAIC# INSURER A: Farm Family Casualty Insurance Company 13803 INSURED INSURER B Dorset Farms Inc, DBA Lenz Winery INSURERC: PO Box 28 INSURER D INSURER E: Peconic NY 11958 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DD/YYYY MM/DDIYYYY A X COMMERCIAL GENERAL LIABILITY X 31521_6216 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE ❑X OCCUR 9/9/2016 9/9/2017 DAMAGET RENTED 50,000 PREMISES Ea occurrence $ MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 V POLICY 7 JECOT LOC PRODUCTS-COMP/OPAGG $ 1,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED �. AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident A x UMBRELLA LIAB OCCUR 3152E2127 EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE 9/9/2016 9/9/2017 AGGREGATE $ 5,000,000 DED RETENTION$ $ WORKERS COMPENSATION I OTH- AND EMPLOYERS'LIABILITY Y/N STATUTEI ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? ❑ N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Liquor Liability 31521_6635 $500,000/$1,000,000 9/9/2016 9/9/2017 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) n RECEIVED', Certificate Holder is listed as Additional Insured. P g, Dinner in the vines ,August 19,2017 with rain date September 30,2017 w `U 1 201.? ZONING BOARn OF APPEALS CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 1179 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold, NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Kirk Associates LTD ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ENZ N 0 a , H 1 0 a K RECEIVEC) 1014C ISLAID ilk 1, 1 2017 ZONING BOARD OF APPEALS EVENT DESCRIPTION Dinner in the Vines is an event designed to promote and educate the public as to the sheer abundance of local agricultural products available on the East End of Long Island. Local Chefs Stephan Bogardus & Claudia Fleming, North Fork Table & Inn, create a seasonal menu featuring local ingredients and paired with Lenz wine. We then literally place the people in the middle of the farm where the grapes that made the wine they are drinking with dinner are grown. We have chosen a portion of the field that is far enough away from the main road and away from other buildings to further insulate them from everything but the land from which their food comes. EDUCATIONAL ELEMENTS OF THE EVENT ■ Vineyard Tour focuses on changes in vineyard practices over the years, things we have learned through collaboration with other vineyard managers and Alice Wise, trellis systems, sustainable vs. organic farming practices, basic terminology (veraison, spur pruning, etc), and the dance that happens each harvest between the vineyard manager who wants to bring the crop in and the winemaker who wants to have the grape hang just a little bit longer. ■ So much focus is placed on the winery part of our identity that it is often overlooked that we are a FARM winery. This event literally places the guests within the context of their food and wine. ■ Ingredients for the dinner are sourced from local farms, fisheries, poultry farms, etc. ■ Seasonal Menu — in general people have no idea what is available seasonally. With supermarkets and refrigerated trucks we think nothing of having strawberries in December. Seasonal is the ultimate example of what it means to be a locavore! PO BOX 28 PECONIC,NY 11958 631.734.6010 IMPACT TO PROPERTY The event is designed to have a very limited impact on the property: ■ For parking, we use our neighbor's field — Otto Kiel, owner —field just adjacent to the west of our property. Insurance certificate & owner permission letters attached. ■ Guests walk along the tractor paths, not in between the vines (except for during the vineyard tour portion of the evening). ■ Table is set up in the clearing between vineyard blocks ■ Table is one long continuous farm-style table — idea is to mimic a farm picnic ■ Small kitchen area is set up in another small clearing alongside the tractor path. EVENT SCHEDULE 5:00pm: Guests arrive at The Lenz Winery and are served a glass of the Lenz Cuvee (sparkling wine). 5:30pm: The group is separated into 4 sections and each begins their vineyard tour. The sections are led by Sam McCullough, Lenz Vineyard Manager; Eric Fry, Lenz Winemaker; Thomas Spotteck, Lenz Assistant Winemaker & Oenologist; and Peter J. Carroll, Lenz owner. The tour then ends at the dinner table. 6:15pm: Dinner begins. Courses and Wines presented by Chef Stephan Bogardus, Claudia Fleming, & Winemaker Eric Fry. 8:00pm: Guests return to the Lenz Tasting Room for coffee and tea from North Fork Coffee Roasting Co. to end the evening. ,P J-ak RECEIVEC ZONING BOARD OF APPEALS PO BOX 28 PECONIC,NY 11958 631.734.6010 i •.� � �., Lam, � � '' e Kitchen ,,Farm Table �y I IN 38355 NY-25 h� �1 Cars Enter Parking ( t eart" • I / � " Toilets, „ � d a , Kitchen` ti W 3.8355.,NY.-25 ,,, ook�Ic earth • I I h \ Im 4 Z. h 4 Cars Enter , „Parking ' ` Cars Fxit Google earth • :• •� 0 • LENZ �3 ? , NORTH PORK RECETVEE L ON G IS L AND JUL. .IJI1 2017 DINNER IN THE VINES ZONING BOA-RD OF APPEALS Contact : Dorothy-Dean Thomas Address: The Lenz Winery PO Box 28 Peconic, NY 11958 Phone: 631.734.6010 Cell: 631.816.0399 Agricultural Peter J. Carroll Land Owner: PO Box 28 Peconic, NY 11958 631.734.6010 Event Address: 38355 Main Rd (Rte 25) Property Map No: 85.-2-17.2 , 85.-2-17.1 Date of Event: August 19, 2017 Rain/Hurricane Date: September 30, 2017 Time of Event: 5:00pm start time Estimated Guests: 135 guests Tent: A small cook tent will be placed for the kitchen. An additional tent may be used to cover where the guests eat ONLY in case of slight rain or excessive heat. Otherwise the event is completely `outdoors.' Kitchen: Kitchen will be created using a few 6' tables, portable sink, a grill and propane oven/stove. PO BOX 28 PECONIC, NY 11958 631.734.6010 RECEIVEL III U 1 ?01? EVENT DESCRIPTION ZONING BOARD OF APPEALS Dinner in the Vines is an event designed to promote and educate the public as to the sheer abundance of local agricultural products available on the East End of Long Island. Local Chefs Stephan Bogardus & Claudia Fleming, North Fork Table & Inn, create a seasonal menu featuring local ingredients and paired with Lenz wine. We then literally place the people in the middle of the farm where the grapes that made the wine they are drinking with dinner are grown. We have chosen a portion of the field that is far enough away from the main road and away from other buildings to further insulate the guests from everything but the land from which their food comes. We do not have power out there. We have a generator that we use for some of the kitchen and refrigeration equipment. We have solar lights and a battery microphone system to allow the chefs and winemaker to speak to the group. Other than that, the only noise is conversation and nature. EDUCATIONAL ELEMENTS OF THE EVENT ■ Vineyard Tour focuses on changes in vineyard practices over the years, things we have learned through collaboration with other vineyard managers and Alice Wise, trellis systems, sustainable vs. organic farming practices, basic terminology (veraison, spur pruning, etc), and the dance that happens each harvest between the vineyard manager who wants to bring the crop in and the winemaker who wants to have the grape hang just a little bit longer. ■ So much focus is placed on the winery part of our identity that it is often overlooked that we are a FARM winery. This event literally places the guests within the context of their food and wine. ■ Ingredients for the dinner are sourced from local farms, fisheries, poultry farms, etc. ■ Seasonal Menu — in general people have no idea what is available seasonally. With supermarkets and refrigerated trucks we think nothing of having strawberries in December. Seasonal is the ultimate example of what it means to be a locavore! IMPACT TO PROPERTY The event is designed to have a very limited impact on the property: ■ For parking, we use our neighbor's field — Otto Kiel, owner —field just adjacent to the west of our property. I've included an attached letter of his consent to use his property as well as the insurance certificate we've secured to protect his field. I've also attached a copy of the parking plan. PO BOX 28 PECONIC, NY 11958 631.734.6010 • ■ Guests walk along the tractor paths, and only in-between the vines during the vineyard tou r. ■ Table is set up in the clearing between vineyard blocks ■ Table is one long continuous farm-style table — idea is to mimic a farm picnic ■ Small kitchen area is set up in another small clearing alongside the tractor path. EVENT SCHEDULE 5:00pm: Guests arrive at The Lenz Winery and are served a glass of the Lenz Cuvee (sparkling wine). 5:30pm: The group is separated into 4 sections and each begins their vineyard tour. The sections are led by Sam McCullough, Lenz Vineyard Manager; Eric Fry, Lenz Winemaker; Thomas Spotteck, Lenz Assistant Winemaker & Oenologist; and Peter J. Carroll, Lenz owner. The tour then ends at the dinner table. 6:15pm: Dinner begins. Courses and Wines presented by Chefs Stephan Bogardus, Chef Claudia Fleming, & Winemaker Eric Fry. 8:00pm: Guests return to the Lenz Tasting Room for coffee and tea from North Fork Roasting Co. to end the evening. P 3 �� RECEIVEC UU_ l .I zONING E30ARD OF APPEALS PO BOX 28 PECONIC, NY 11958 631.734.6010 LENZ NORTH FORK RECEIVEC L O N G I S L A N D ZONING BOARD OF APPEALS 1 1 July 2017 Sarah Lansdale, Chairperson SCFC SUFFOLK COUNTY DEPT OF ECONOMIC DEVELOPMENT & PLANNING 100 Veterans Memorial Hwy, 41 Floor Hauppauge, NY 11788 RE: The Lenz Winery 2017 Dinner in the Vines Event Review LANDOWNER CERTIFICATION & AUTHORIZATION I, Peter J. Carroll, the undersigned, certify that I am the owner of the land identified in this request for event review and authorize the submission of this event review by Dorothy-Dean Thomas. I, the undersigned LANDOWNER, certify that this event review request, including any attached documentation, constitutes a true statement of facts to the best of my knowledge. LANDOWNER SIGNATURE: DATE: 1 1 July 2017 PO BOX 28 PECONIC, NY 11958 631.734.6010 T i LENZ N O R T H F O R K � L ON G IS L AND RECEIIIEC; 1 1 May 2017 Town of Southold CONING BOARp OF APPEALS Zoning Board of Appeals PO Box 1 179 Southold, NY 1 1971 RE: LENZ WINERY EVENT— DINNER IN THE VINES —AUGUST 19, 2017 RAIN DATE: SEPTEMBER 30, 2017 To whom it may concern: The Lenz Winery has our permission to use our field located at 38145 Main Rd (Rte 25) for event parking on AUGUST 19, 2017 or in case of rain on 819, the event will be held on September 30, 2017. Sincerely, Eric Keil Otto Keil Florist Inc PO BOX 28 PECONIC, NY 11958 631.734.6010 Owner: Dorset Farms Inc dba Lenz Win File #: WP372 Address: 38535 Route 25 Code: 06LKW I Agent Info Dorothy-Dean Thomas c/o Dorset Farms dba Lenz Winery 38355 Main Road, Po. O. Box 28 Peconic, NY 11958 Phone: 631 816-0399 Fax: Email: ZBA TO TOWN CLERK TRANSMITTAL SHEET (Filing of Application and Check for Processing) DATE: 7/12/17 ZBA # —rNAME — CHECK # AMOUNT TC DATE STAMP I RECEIVED WP372 Dinner in the Vines @ 1775 $150.00 Lenz Winery JAL 12 2W fi Southold Town Clerk I I ` DORSET FARMS, INC 1775 r dba The Lenz Winery PO Box 28 Peconic,NY 11958 631-734-6010 1, �n 1.21210 DATE _ W Y DN THE DER OF -- ----- ---—- _ — ---- ---- DOLLARS CHASE qI i_ JPMorgan Chase Bank,N.A. �$ 4 FOR 1180017 ? 5115 1:0210000211: ? 1 ? 15 ?6351i5 * * * RECEIPT * * * Date: 07/13/17 Receipt#: 225484 Quantity Transactions Reference Subtotal 1 Public Events WP372 $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#1775 $150.00 Lenz, Winery Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Lenz, Winery P O Box 28 Peconic, NY 11948 Clerk ID: SABRINA Internal ID:WP372 Cappabianca, Lucille From: Lanza, Heather Sent: Wednesday, July 12, 2017 10:39 AM To: Cappabianca, Lucille; andrew.amakawa; Bill Duffy; Fisher, Robert; Chief Flately; Glew, Claire; Noncarrow, Denis; Dinizio, James,- Doherty, ames;Doherty, Jill; dwilsk; Evans, Louisa; Ghosio, Bob; Webster, Kevin; Fuentes, Kim; Lau retta.Fischer; Weisman, Leslie; Mary Sillic; Melissa Kangas; Spiro, Melissa; Ruland, William; Russell, Scott; Tomaszewski, Michelle Subject: RE: Special Event - Dinner in the Vines @ Lenz Winery No issues from Planning -----Original Message----- From: Cappabianca, Lucille S Sent: Wednesday,July 12, 2017 10:36 AM To: andrew.amakawa <andrew.amakawa@suffolkcountyny.gov>; Bill Duffy<billd@soutoldtownny.gov>; Fisher, Robert<Robert.Fisher@town.southold.ny.us>; Chief Flately<mflately@town.southold.ny.us>; Glew, Claire <Claire.Glew@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio, James<iames.dinizio@town.southold.ny.us>; Doherty,Jill <fill.doherty@town.southold.ny.us>; dwilsk<dwilski78@gmail.com>; Evans, Louisa <louisae southoldtownny.gov>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Fuentes, Kim <kimf@southoldtownny.gov>; Lauretta.Fischer<lauretta.fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.ny.us>; Mary Sillic<marvs@southoldtown.nv.gov>; Melissa Kangas<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southoId.ny.us>; Ruland, William <williamr@southoldtownny.gov>; Russell, Scott<scottr@southoldtownny.gov>; Tomaszewski, Michelle <michellet@town.southold.ny.us> Subject: Special Event- Dinner in the Vines @ Lenz Winery For your review and comment, please see Special Event application for Dinner in the Vines @ Lenz Winery to be held August 19, 2017 with a rain date of September 30, 2017. When replying, please hit reply all. • Thank you. Lucille Cappabianca �� Zoning Board of Appeals Town of Southold 631765-1809 -=.J 1 I Cappabianca, Lucille From: Spiro, Melissa Sent: Wednesday, July 12, 2017 10:52 AM To: Cappabianca, Lucille; andrew.amakawa; Bill Duffy; Fisher, Robert; Chief Flately; Glew, Claire; Noncarrow, Denis; Dinizio, James; Doherty, Jill; dwilsk; Evans, Louisa; Ghosio, Bob; Lanza, Heather; Webster, Kevin; Fuentes, Kim; Lau retta.Fischer; Weisman, Leslie,- Mary eslie;Mary Sillic; Melissa Kangas; Ruland, William; Russell, Scott; Tomaszewski, Michelle Subject: RE: Special Event - Dinner in the Vines @ Lenz Winery As noted in the application this property is subject to County Development Rights. The application materials detail the status of the request for County approval. Melissa • -----Original Message----- From: Cappabianca, Lucille Sent: Wednesday,July 12, 2017 10:36 AM To: andrew.amakawa <andrew.amakawa@suffolkcountyny.gov>; Bill Duffy<billd@soutoldtownny.gov>; Fisher, Robert<Robert.Fisher@town.southold.ny.us>; Chief Flately<mflately@town.southold.ny.us>; Glew, Claire <Claire.Glew@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio, James<iames.dinizio@town.southold.ny.us>; Doherty,Jill <iill.doherty@town.southold.ny.us>; dwilsk<dwilski78@gmail.com>; Evans, Louisa <louisae@southoldtownny.gov>; Ghosio, Bob<bob.ghosio@town.southoId.ny.us>; Lanza, Heather<heather.lanza@town.southoId.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Fuentes, Kim <kimf@southoldtownny.gov>; Lauretta.Fischer<lauretta.fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.ny.us>; Mary Sillic<marys@southoldtown.ny.gov>; Melissa Kangas<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Ruland, William <williamr@southoldtownny.gov>; Russell, Scott<scottr@southoIdtown ny.gov>; Tomaszewski, Michelle <michellet@town.southold.ny.us> Subject: Special Event- Dinner in the Vines @ Lenz Winery For your review and comment, please see Special Event application for Dinner in the Vines @ Lenz Winery to be held August 19, 2017 with a rain date of • September 30, 2017. When replying, please hit reply all. Thank you. G Lucille Cappabianca —� Zoning Board of Appeals Town of Southold Cappabianca, Lucille From: Flatley, Martin Sent: Wednesday, July 12, 2017 11:23 AM To: Cappabianca, Lucille Subject: RE: Special Event - Dinner in the Vines @ Lenz Winery I have no objections to this event being held Martin Flatley, Chief of Police Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 • 631-765-3115 -----Original Message----- From: Cappabianca, Lucille Sent: Wednesday,July 12, 2017 10:47 AM To: Flatley, Martin<mflatley@town.southold.ny.us> Subject: FW: Special Event- Dinner in the Vines @ Lenz Winery -----Original Message----- • From: Cappabianca, Lucille Sent: Wednesday,July 12, 2017 10:36 AM To: andrew.amakawa; Bill Duffy; Bob Fisher; Chief Flately; claire.glew; Dennis Narrcarrow; Dinizio,James; Doherty,Jill; dwilsk; Evans, Louisa; Ghosio, Bob; Heather Lanza; Kevin Webster; Kim Fuentes; Lauretta.Fischer; Leslie Weisman; Mary Sillic; Melissa Kangas; Melissa Spiro; Ruland, William; Russell, Scott; Tomaszewski, Michelle Subject: Special Event- Dinner in the Vines @ Lenz Winery For your review and comment, please see Special Event application for Dinner in the Vines @ Lenz Winery to be held August 19, 2017 with a rain date of �1 September 30, 2017. 1 �� Cappabianca, Lucille From: Fisher, Robert Sent: Thursday, July 13, 2017 9:46 AM To: Cappabianca, Lucille Subject: RE: Special Event - Dinner in the Vines @ Lenz Winery Lucille I have no objections to this event. Bob • Robert Fisher Fire Marshall,Town of Southold robert.fisher@town.southold.ny.us (W) 631-765-1802 -(C) 631-786-9180 PRIVILEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Cappabianca, Lucille Sent: Wednesday,July 12, 2017 10:36 AM To: andrew.amakawa <andrew.amakawa@suffolkcountyny.gov>; Bill Duffy<billd@soutoldtownny.gov>; Fisher, Robert<Robert.Fisher@town.southold.ny.us>; Chief Flately<mflately@town.southold.ny.us>; Glew, Claire <Claire.clew@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio, James<lames.dinizio@town.southoId.ny.us>; Doherty,Jill<fill.doherty@town.southold.ny.us>; dwilsk<dwilski78@gmail.com>; Evans, Louisa <louisae@southoldtownny.gov>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southoId.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Fuentes, Kim <kimf@southoldtownny.gov>; Lauretta.Fischer<lauretta.fischerCa@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.ny.us>; Mary Sillic<marys@southoldtown.ny.gov>; Melissa Kangas<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro town.southold.ny.us>; Ruland,William <williamr@southoldtownny.gov>; Russell, Scott<scottr@southoldtownny.gov>;Tomaszewski, Michelle <michellet@town.southold.nv.us> Subject: Special Event- Dinner in the Vines @ Lenz Winery �l 1 Tj v� Cappabianca, Lucille From: Glew, Claire Sent: Monday, July 17, 2017 10:25 AM To: Cappabianca, Lucille Subject: RE: Special Event - Dinner in the Vines @ Lenz Winery Lucille, The Assessors have no objection to this event. Sincerely, Claire Glew Sr. Assessment Assist. Town of Southold Board of Assessors (631)765-1937 -----Original Message----- From: Cappabianca, Lucille Sent: Wednesday,July 12, 2017 10:36 AM • To: andrew.amakawa<andrew.amakawa@suffolkcountyny.gov>; Bill Duffy<billd@soutoldtownny.gov>; Fisher, Robert<Robert.Fisher@town.southold.ny.us>; Chief Flately<mflately@town.southold.ny.us>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Dinizio, James<iames.dinizio@town.southold.ny.us>; Doherty,Jill <iill.doherty@town.southold.ny.us>; dwilsk<dwilski78@gmail.com>; Evans, Louisa <louisae southoldtownn ov>; Ghosio, Bob<bob.ghosio@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.nv.us>; Fuentes, Kim <kimf@southoldtownny.gov>; Lauretta.Fischer<lauretta.fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.nv.us>; Mary Sillic<marys@southoldtown.ny.gov>; Melissa Kangas<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.nv.us>; Ruland,William<williamr@southoldtownny.gov>; Russell,Scott<scottr@southoldtownny.gov>;Tomaszewski, Michelle <michellet@town.southold.ny.us> Subject: Special Event- Dinner in the Vines @ Lenz Winery t -� SET— NO. 074 MATCH LINE w ago �'{ z FOR PCL.NO. SEE SEC.NO-�Ir 08601-015 I I= IO 92 70JA(c) E' IVEL 33.7A .� `66 ZONING BOAR[ OF AP N 182 25.2A (COUNTYOFSUFFOLK 9 DEVELOPMENT R)GHTS) 172 25- JAM ,� �pP 11-5 OUNTY OF S FOLK 6.8A O IOPME RIGHTS) 2.21 O ; 5 16 31-4A(c) ' 17.1 a 10,1 9 w s � 10.3 I 15 2.OA 37 AA(C) 11-2 el 43.SA(c) I (TOWN OF SOUTHOLD 71 DEVELORMENT RKIIHT5) Q�98 9 a � I 14 r 36.5A(C) my 8 m AO N ,q 10.4 I o nn j(.}�„�t 19-4A �JL1 z .vO �. !(" 1-) (COUN7YOF SUFFOLK DEVELOPNEWRIGHTS) t2.2 �.6PLO01 f 'Iw 22-OA(c) Um Q (Cou OFS11F 11.3 < DEVELOPMEM RICi1175) 37-IA _ PI LINTY OF SUFFOLK z Q A ELOPMENTRIGHTS) z 'y 8 19.5A(c) O / 6.7 I 14A __ N 296000 LINE + ,p.\�� MATCH ——— —— ——- ^—� LINE ,2 NO 097 SEE SEC.NO.097 COUNTY OF SUFFOLK © K BT3 °'° TOWNOF SOUTHOLD SECTION NO NOTICE � E MP,NTENbNCE.ALTERATION,SALE OR Real Property Tax Service Agency Y VILLAGE OF t DISTRIBUTION OF ANY PORTION OF THEY County Center Riverhead,N Y 11901 �° Das OB6 8�7 bUFFoIX CouNTv nuc ru v is RRwIBiT1. M Two,fT.+nw+rrecn ccavnas,or� tnc .. .m ).075 SEE SEC.NO.075 SEE SEC.NO-075 a LINE w 32 est -- ---.-_—LZ---- ---- ---m. m /FORSFCL. � —FOR PCL.NO. FOR PCL.NOd FOR PCLNONOSEE SECC NO_ OS OSB-OONO. o SEE SEC_NO_ C.NO. \\\\ \ n 075-06011