HomeMy WebLinkAbout368 C'1141 1-
BOARD MEMBERS *OF SSouthold Town Hall
Leslie Kanes Weisman,Chairperson �, y�lO 53095 Main Road•P.O. Box 1179
Southold,NY 11971-0959
Patricia Acampora Office Location:
Eric Dantes G Q Town Annex/First Floor,Capital One Bank
Gerard P.Goehringer �� ,^�aa�� 54375 Main Road(at Youngs Avenue)
Nicholas Planamento l�Irou Southold,NY 11971
http://southoldtownny.gov
ZONING BOARD OF APPEALS
TOWN OF SOUTHOLD , �
July 7, 2017 Tel.(631) 765-1809 •Fax(631) 765-9064
f
Peter Barraud
39395 NYS Route 25 A\
Peconic,NY 11958 v"
and
VanBourgondien CJ, Inc.
P.O. Box 2
Peconic, NY 11958
Re: Special Event Permit# WP368
Property: Hop Yard Movie Night
39395 NYS Route 25, Peconic
Date of Event: July 13, 2017 &August 3, 2017
Dear Sirs:
I am in receipt of your Special Event application submitted on June 9,2017 for Hop Yard Movie
Nights to be held on the premises noted above on July 13, 2017 and August 3, 2017. I have also
reviewed your reply dated June 20, 2017 to my request for additional information in a letter you
received from the ZBA Board Assistant, Kim Fuentes, on June 15, 2017.
According to the procedures and standards of special event provisions detailed in Chapter 205 of
the Southold Town Code, a special event approval shall be determined after careful consideration
of any or all impacts on adjacent property owners and the surrounding neighborhood. In addition,
when a business makes an application for a special event permit,the evaluation must consider the
nexus between the proposed special event and the business currently being operated on the
property. By way of example, wineries are granted special events for weddings because their
wine is featured at the weddings and therefore,the wedding is seen as an opportunity for the
winery to market its agricultural products.
After careful review of your application,there does not appear to be a clear and direct nexus
between the marketing of your agricultural products as a hops farm operation,the product(beer)
proposed to be sold by Moustache Brewing Company, and the proposed movie night event.
Finally, the application was not submitted at least 60 business days prior to the scheduled event,
as required. Subsequently, I am denying your request for a special event permit.
Please be advised that, pursuant to Section 205-6 of the Southold Town Code, an applicant who is
denied a permit by the Chairperson of the Zoning Board of Appeals may apply to the Town
Hop Yard Movie Night
Page 2
Board for reconsideration of the applications by filing an appeal with the Town Clerk within ten
(10).days of the date of denial.
incerely,
� % `� �- -
Leslie Kanes Weisman
ZBA Chairperson
cc: William Duffy, Town Attorney
\� e'i �/ Michael Verity, Chief Building Inspector
Supervisor Scott Russell
Southold Town Board Members
( J
land preserved through the sale 401elopment rights to the county of Sufjith a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. itECEIVECF (.,6P-3j
APPLICATION FOR A PERMIT TO HOLD A JUN 09 26117 i
SPECIAL EVENT
Sg
Please provide ALL of the information requested below.Incomplete application
M NOT be F APPEALS
reviewed.
Special Event Permit#A e
Date of Submission Name of Event 14 op `/G1rd MU�Vr1 e N ►ckM
SCTM#'s 1000-Section Block- Lots)
Dates of Each Event: 7-t3- ) 7 9-3 -17
Nature of Event: Movie- N ip, (Please attach a detailed description to this application)
Time Period(Hours)of Event: From 7:00 —to 10, 30
Maximum Number of Persons Attending At One Time: ROO Number of cars expected
Is a Tent or other temporary structure being used? [ ] Yes [x] No If yes provide size(s)
Will food be served? [ ] Yes [X No If yes provide number and name(s)of food vendor(s)
Suffolk County permit#(s)
Will other vendors be on the premises during the event? [>(]Yes [ ]No If yes how many? Describe
type of vendor(s) C. 'aC - R4M C N _
IV & "Contact Person and Contact Tel. # L-4Ur1 1,Aic_ �' r r
Event Location: Street-Hamlet Address: 39 ,395 nu-�e. 215 car, C',
Mailing Address to Send Event Permit to: PG 90x-1Q�Pc4on i C, N y
llgsg
Have any of the development rights been sold to the Town of Southold [ ] Yes No and/or Suffolk
County? [ ] Yes KNo If yes to either or both, also indicate on the attached plan the boundaries
of the reserved area upon which the event will take place.
YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION (see next page)
IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH
A TRAFFIC CONTROL PLAN (see next page)
yy 2
4 (
t
A Parking/Event Plan may be *ey, site plan and/or aerial view (forisple Google Earth) of
the subiect property. INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structure(s)that will be in operation
during the course of the event and any proposed building, structure, or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators, exhibitors,vendors, employees and
organizers.
(5) Location of all exits. ONING BOARD of gppF
(6) The location of all fire extinguishers and other fire safety equipment. /tib;
(7) The location of all temporary utilities to be installed for the event, if any.
(8) The layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used,
if any, and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(13) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control plan,
acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written
description and/or notate on the parking event plan the following: 1.who will be conducting traffic,2.where they
will be stationed on site,3.how they will direct the entrance,circulation,parking,and exiting of cars on site,and
4. contact information for use by Southold Town Police.
I am the Owner of the Property where this event is to be held and do agree to comply with the laws,
rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but
not limited to the conditions listed below, as well as all other applicable agency rules and regulations
pertaining to the activities under this event.
01 C4,�L �a.n d U Csr Vre
Print name of Owner Signature of Owner
C)—/-- cs!��
Print name of Authorized Person filling out Signature of Authorized Person filling out application
application
x
PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the
premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this
event. Parking is strictly_prohibited on ANY Town, County or State Roads or Rights of Way.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller
in accordance with the attached, approved traffic control plan.
3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30)
days before this event, and removed immediately after the event. Directional parking signs shall be adequately
displayed.
3
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and
losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on
the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each
additional day will require a separate permit application, fee, and related documents for review, etc. at least 60
business days prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to
remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County
Department of Health regulations.
9. NO activities associated with this event including but not limited to parking ingress/egress/access, tent(s) or
temporary structure(s), or temporary sanitary facilities shall be conducted on Town of Southold Purchase of
Development Rights land.
10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or
temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of
Development Rights land without a permit issued by the Suffolk County Farmland Committee,
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal
limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and
any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s)on
the property,to a public way or remote safe area, shall remain open and unobstructed at all times.
13. Owner assures that all fire,safety,building,and other laws will be complied with.
14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the speakers must be
in a location that affords the greatest protection from noise intrusion upon adjacent properties.
15. ADDITIONAL CONDITIONS:
'?ECEII/E►
ZONING BOARV OF APPEALS
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
Date Issued:
APPROVED, ZBA Chairperson
ZBA Town of Southold
Office Location:
54375 Main Road(Capitol One 1s1 floor)
PO Box 11971-0959
Southold,NY 11971-0959
Tel: (631)765-1809(press 5012 at voice recording)
Updated August 2013 Fax(631)765-9064
4
ACORL7�B CERTIFICATE OF LIABILITY INSURANCE
00/08/2017
THIS CERTIFICATE M ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CER IF CATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
NPORTANT: K the cerdfle to holder Is an ADDITIONAL INSURED,the poitcy(les)must be endorsed. M SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,Nimbi policies may require an andoramnerlt. A statement on this lam tiflCats does not Confer rights to the
certMcae holder in lieu of such endorsem s.
PRODUCER COWACT
PNOaE 908-852-5969 FAX •908-852-0091
WILLIAM R WALKER III
PO BOX 734 I AFPOMXM COYERAOE NMC e
HACKETTSTOWN,NJ 07840 ursv :UNITED FARM FAMILY 29963
INSURED INSURERS:
NORTH FORK BREWING COMPANY LLC INC:
PO BOX 12 IlSURERD:
PECONIC,NY 11958-W12 INSURERS;I INSURER F:
_
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
aw OwltYPE OP BOURANCE CY Lam
A GENERAL UAIMLITY EACH OCCURRENCE f 1,000,000
COMMERCIAL GENERAL LIABILITY 3101 G4967 03/2017 018PREAUSES } $ 100.000
qAWg.MADE a OCCUR MED EXP are f 5,000
X SPECIAL FARM PACKAGE PERSONAL SAOVINJURY s 1,000,000
GENERAL AGGREGATE f 2,000,000
GEML AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGG f 2,000,000
X POUCY1T& LOC E LIMIT f
AUTOMDBILE LIABILITY
leli_ _ -
ANY AUTO BODILY INJURY(Pet person) f
ALL 01"ED �SCH' M)EDULED BODILY INJURY(Pet OMW f
AUTOS COMM 1fNED "�Wf- F.l Et, PROPERTY INIAWGE
HIRED AUTOS AUTOS f
f
UMBRELtALNa OCCUR y�/} -s, EACH OCCURRENCE f
EXNMliLIAB CLAIMS-MADE S+VNINGi(} AGGREGATE f
DED ARU U s
WORKERSCOnPENSATION A
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AMOMPLOYERS'LIABILITY Y I N
MIA A E.L.EACH ACCIDENT f
( FJICLNAED? E.L.DISEASE-EA EMPLOYEE f _J_
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E.L.DISEASE•POLICY LIMB f
DESCRIPTION OF OPBRATIOIM I LOCATIONS I VEHR:LE8(AMeoh ACORD 101,A"Idanal Reresrb Sdwdui%IF more Waco Is ro*dred)
CERTIFICATE HOLDER IS ADDED AS AN ADDITIONAL INSURED WITH RESPECT TO EVENTS HOSTED BY NORTH FORK BREWING
COMPANY LLC THIS SUMMER.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
TOWN OF SOUTHOLD ACCORDANCE WITH THE POLICY PROVISIONS.
PO BOX 1179
SOUTHOLD,NY 11971 AMOOMDREPRESENTATRIE
I I .+�'
®1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 2812010=1 The ACORD name and loco are maistsred marks of ACORD
Hopyard Movie Night Description
A movie will begin around dusk and projected to a screen for easy viewing while sitting amongst the
hopyard event space. People will park in the adequate spaces listed on the map,that will be well
marked and also will be guided by staff upon arrival to a parking spot. Attendees will then walk to the
event space located in the center of the hopyard. Attendees will bring their own chairs/blankets and
also their own food if desired. Beers will be available for purchase from Moustache Brewery vendor.
The movie will begin approximately at dusk and end prior to 10:30pm. Port-a-potties will be easily
accessed,and garbage/recycling receptacles within the event space. Solar lights will be set up to guide
attendees back to their cars after the movie showing.
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473889 Southold ,fictive R'S 1 School: Southold Schoi
VanBourgondien C J Inc Roll Year. ';2017 Curr Yr Nursery Land.k%/: 8.400
39395 Route 25 Land Size:33-68 acres Total AV: 38.400
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17 Owner(s)
Images Last Name l Company: First Name MI: Jr.,Sr.,etc:
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Site(1)Res Attention To/In Care Of: Additional Address: 1
Street No: Prefix Dir: Street f Rural Route: St Suffix: PostDir- UnitName: Unit No:
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Po Box No: City/Token Skate: Zip i_ de:
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Fuentes, Kim
From: Fuentes, Kim
Sent: Thursday, June 15, 2017 3:39 PM
To: 'barrpa86@gmail.com'
Subject: Hop Yard Movie Night - Special Event July 13 &Aug. 3, 2017
Attachments: 20170615143601.pdf
Hi Peter,
Please see attached letter which we discussed earlier and needs your attention.
Kim E. Fuentes
Secretary to the Zoning Board of Appeals
Town of Southold
54375 Main Road
Southold, NY 11971
631-765-1809, Ex. 5011
E-mail:kimf@southoldtownny.�c�ov
i
A
BOARD MEMBERS �QF $�Ul Southold Town Hall
Leslie Kanes Weisman,Chairperson y� 53095 Main Road•P.O.Box 1179
Patricia Acampora Southold,NY 11971-0959
Office Location:
Eric Dantes G Q Town Annex/First Floor,Capital One Bank
Gerard P.Goehringer �O 54375 Main Road(at Youngs Avenue)
Nicholas Planamento COUNTY,N ' Southold,NY 11971
http://southoldtownny.gov
ZONING BOARD OF APPEALS ,
TOWN OF SOUTHOLD
Tel.(631) 765-1809•Fax (631)765-9064
June 15, 2017
Lauri Spitz
& Peter Barraud
P.O. Box 12
Peconic,NY 11958
Via E-mail &Regular Mail
Re: Special Event: Hop Yard Movie Night,July 13 & August 3, 2017
Property: 39395 NYS Route 25, Peconic,
Dear Applicants:
The Chairperson of the Board of Appeals has reviewed your Special Event application submitted to us on
June 9, 2017 for two movie night events scheduled for Thursday, July 13 and Thursday, August 3, 2017.
According to the procedures and standards of special event provisions detailed in Chapter 205 of the
Southold Town Code, a special event approval shall be determined after careful consideration of any or
all impacts on adjacent property owners and the surrounding neighborhood.
After reviewing your application,the Chairperson has the following concerns which she asks you to
address:.
1. NOISE: How will noise prevention that adversely impacts nearby residential and other properties
be dealt with while projecting sound with large speakers to be heard over traffic noise?How far
from Route 25 are the speakers to be located?How will noise prevention be assured in
accordance with standards enumerated in Chapter 180 of the Town Code.
2. SAFETY TO DRIVERS: The open event area carved out from the hops field is not opaque and
space can be seen between the poles from Route 25. . How will you prevent distraction to drivers
from seeing the film projected on to the movie screen when driving in both an easterly or
westerly direction? What is the distance of the movie screen from Route 25? If you propose to
amend your application so that the movie screen is facing north, is the back of the screen that
would face Route 25 opaque?
3. PARKING: Parking areas require 300 sq. ft. per car.According to the total square footage of the
two parking areas you designate on your plans,you have room for 71 cars ,not the 100 cars you
anticipate in your application. Either amend your application or provide additional parking area.
Page 2
Special Event- Hop Yard Movie Night
Also, all parking must be on site. Please explain how you will prevent cars from parking on
Route 25 and/or on preserved neighboring properties.
4. Please also be advised that a NYS Liquor Authority permit should be presented and posted on site
when alcoholic beverages are served.
On behalf of Chairperson Weisman, thank you in advance for your response.
Sincerely,
Kim E. Fuentes
Board Assistant
Peter Barraud, M.Ed {
North Fork Brewing Company
PO Box 12 t
Peconic, NY, 11958
June 20th, 2017
Zoning Board of Appeals
54375 Main Road
Southold, NY 11971
Re: Special Event: Hope Yard Movie Night
Dear Board,
I have numbered the responses that correspond with the numbered concerns emailed to me
June 15th 2017. Thank you for taking time to look them over. I noticed Lauri Sptiz was included
in the letter; Lauri is the owner of the vender (Moustache Brewing Company), the company
that will be present at both movie nights, Lauri is not legally affiliated with the property or
North Fork Brewing Company.
A quick note for the purpose of these two movie nights that was not narrated on the
application; our purpose of showing two movies on Thursday nights and not during the
weekend is to encourage local families in the town to enjoy the Agricultural setting and feeling
of community. We are showing two family friendly movies so that all ages can enjoy time in the
field with their families.
1) Noise:
a. The event space is encased on the north, south, and east side of the field by the
hops. The plants grow 25 feet tall and will damper most sound. We have tested
the sound system and movie during the same time of year and took note that
noise from the movie by the time it reached Route 25 was overcome by the road
traffic and made it extremely difficult to hear by a walking passerby.
b. The speakers will be located 165 feet from Rout 25 and will be facing West
towards no residential property. A decibel reader has been used and will be used
to ensure that post 7PM the sound equipment will not exceed 50 dBA. North
Fork Brewing Company is aware of Chapter 180 and will follow all guidelines.
2) Safety to Drivers:
a. With the plants in full growth (25 feet tall and 1 to 2 feet wide) the space
between poles is minimal and should prevent any driver safely driving the speed
limit to be distracted by the movie being shown in the center. We are willing to
hang fabric between all pole runs on the south side of the property that run a
proven risk of visually distracting drivers. Any driver commuting east or west will
also have the view obstructed by the large trees that run along Route 25 (notedd3y
on map). WV
b. The distance between the movie screen and Route 25 is approximately 180 feet
away. The movie will be projected on the side of a white box truck and will be
facing West, this will not allow any of the movie to project through the surface
we are showing it on.
3) Parking:
a. Our original plan was for 60 cars and a maximum of 200 people. We were
informed the rule of thumb for the town is two people per car. Although this is a
family centered event and we hope families will car pool we do have an
additional lot that would meet the 300 sq. ft per vehicle for the maximum of 100
cars. We are also willing to cap the event at 71 cars if it makes it easier for the
town and ourselves. We have attached a map that identifies the additional
parking.
b. Signs and markers will notify drivers they are not allowed to park on the street.
Staff will also be placed at both the entrance and the exit to ensure all drivers
pull in and park at designated on-site parking areas.
c. Moustache Brewery is aware and will provide and post the NYS Liquor Authority
permit on premise.
Thank you again for taking our event plan seriously.
,'UN
North Fork Brewing Company LLC
Peter Barraud ?C)NING BUHRu OF NPPEEaL�
Ian Van Bourgondien.
4
Peter Barraud M.Ed
Newmarket, NH, 03857
kECEIVEL
JUN 2 1 2017
ZONING BOARD OF APPEALS
2
Fuentes, Kim
From: Peter Barraud <barrpa86@gmail.com>
Sent: Tuesday, June 20, 2017 12:34 PM
To: Fuentes, Kim
Subject: Re: Hop Yard Movie Night - Special Event July 13 &Aug. 3, 2017
Attachments: Response Letter to ZBA.docx; Movie Night additional Parking.jpg
Hi Kim,
I have included a letter attached to this email addressing the concerns of the board. I have also included a map
attached to this email to clarify the responses noted in the letter.
"Thank You,
Peter
JUN 2 1 2017
On Thu, Jun 15, 2017 at 3:38 PM, Fuentes, Kim <kimf(aDsoutholdtownny.gov> wrote: .3
Hi Peter,
Please see attached letter which we discussed earlier and needs your attention.
Kim E. Fuentes
Secretary to the Zoning Board ofAppeals
Town of Southold
54375 Main Road
Southold, NY 11971
631-765-1809, Ex. 5011
E-mail: kimf@southoldtownny.gov
i
Fuentes, Kim
From: Lanza, Heather
Sent: Wednesday, June 21, 2017 4:54 PM
To: Fuentes, Kim
Cc: Weisman, Leslie; Donald Wilcenski
Subject: RE: Hop Yard Movie Night - Special Event July 13 &Aug. 3, 2017
They seem to have addressed the issues I had brought up, however I still don't know how they plan to stop people
from parking on Rt. 25. Will their staff run across the street and tell people not to park there? Will they stop people
from walking in? 'that might work.
"That it's on a Thursday is good because it means less traffic on the road in general, making it a little safer entering
and exiting.
I wonder how they prevent over-serving at an event like this. And how do they prevent serving under-age people?
N'laybe allow one to see how it goes?
From: Fuentes, Kim
Sent: Wednesday,June 21, 2017 2:29 PM
To: Glew, Claire<Claire.Glees@town.southold.ny.us>; 'Donald Wilcenski' <dwilski78@gmail.com>; Duffy, Bill
<billd@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather
<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Weisman, Leslie
<lesliew@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Fisher, Robert
<Robert.Fisher@town.southold.ny.us>
Subject: FW: Hop Yard Movie Night- Special Event July 13 &Aug. 3, 2017
Please see additional information relating to the special event of Hop Yard Movie Nights.
Kim E. Fuentes
Secretary to the Zoning Board of Appeals
Town of Southold
54375 Main Road
Southold, NY 11971
631-765-1809, Ex. 5011
E-mail:kim-[@southoldtownn-y.gov
From: Peter Barraud [mai Ito:barrpa86@gmail.com]
Sent: Tuesday, June 20, 2017 12:34 PM
To: Fuentes, Kim
Subject: Re: Hop Yard Movie Night - Special Event July 13 &Aug. 3, 2017
Hi Kim,
I have included a letter attached to this email addressing the concerns of the board. I have also included a map
attached to this email to clarify the responses noted in the letter.
Thank You,
i
Peter
On Thu, Jun 15, 2017 at 3:38 PM, Fuentes, Kim <kimf(a]southoldtownnygov> wrote:
Hi Peter,
Please see attached letter which we discussed earlier and needs your attention.
Kim E. Fuentes
Secretary to the Zoning Board of Appeals
Town of Southold
54375 Main Road
Southold, NY 11971
631-765-1809, Ex. 5011
E-mail: kim-f@southoldtownny.gov
Peter Barraud M.Ed
Newmarket, NH, 03857
2
L gM
Fuentes, Kim
From: Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>
Sent: Friday, June 09, 2017 4:05 PM
To: Fuentes, Kim
Cc: Fischer, Lauretta;Amakawa, Andrew
Subject: RE: North Fork Brewing - Movie Night, July 13 and August 3, 2017
Good afternoon Kim,
We do not have any objections to the special event at North Fork Brewery, as long as the adjacent County PDR property
is not being used for parking, improvements and activities associated with this event.
Thank you,
' l cbsscl Xc2 ng(Is
PlanninO Aide
`iulf'oll<Countv
Debi. of Economic Development& Planning
Division of lllanninL) & Enviromnent
100 Veterans Memorial F ighway,2"' Floor
I lauppauge.NY 1 1788
631-853-4910 Tel
6"31-853-4044 Fax
JOT
VFW
CONFIDENTIALITY NOTICE: This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and
may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure, copying,
distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please
notify the sender immediately by e-mail and delete the original message.
From: Fuentes, Kim [mailto:kimftc)southoldtownny.gov]
Sent: Friday, June 09, 2017 3:27 PM
To: Amakawa, Andrew; Glew, Claire; Donald Wilcenski; Martin Flatley; Lanza, Heather; Webster, Kevin; Fischer, Lauretta;
Weisman, Leslie; Kangas, Melissa; Spiro, Melissa; Fisher, Robert
Subject: North Fork Brewing - Movie Night, July 13 and August 3, 2017
Please see attached special event application from North Fork Brewery scheduling movie night July 13 and
August 3, 2017.
Fuentes, Kim
From: Spiro, Melissa
Sent: Monday, June 12, 2017 8:42 AM
To: Fuentes, Kim
Subject: RE: North Fork Brewing - Movie Night, July 13 and August 3, 2017
This is not preserved land.
Melissa
From: Fuentes, Kim
Sent: Friday,June 09, 2017 3:27 PM
To: Andrew Amakawa <andrew.amakawa@suffolkcountyny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;
Donald Wilcenski <dwilski78@gmail.com>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather
<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Lauretta Fischer
<Lauretta.Fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.ny.us>; Melissa Kangas
<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Fisher, Robert
<Robert.Fisher@town.southold.ny.us>
Subject: North Fork Brewing - Movie Night, July 13 and August 3, 2017
Please see attached special event application from North Fork Brewery scheduling movie night July 13 and
August 3, 2017.
Kim E. Fuentes
Secretary to the Zoning Board of Appeals
Town of Southold
54375 Main Road
Southold, NY 11971
631-765-1809, Ex. 5011
E-mail:kimf@southoldtownnkaov
i
Fuentes, Kim
From: Glew, Claire
Sent: Monday,June 12, 2017 10:18 AM
To: Fuentes, Kim
Subject: RE: North Fork Brewing - Movie Night, July 13 and August 3, 2017
Kim,
The Assessors do not have any objection to this event.
Clime,(;law
Sr. Assessment Assist.
"1`OWII of SOUthold
Board oC<Assessors
(6;1)765-19;7
From: Fuentes, Kim
Sent: Friday,June 09, 2017 3:27 PM
To: Andrew Amakawa <andrew.amakawa@suffolkcountyny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;
Donald Wilcenski <dwilski78@gmail.com>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather
<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Lauretta Fischer
<Lauretta.Fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.ny.us>; Melissa Kangas
<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southoId.ny.us>; Fisher, Robert
<Robert.Fisher@town.southold.nv.us>
Subject: North Fork Brewing- Movie Night,July 13 and August 3, 2017
Please see attached special event application from North Fork Brewery scheduling movie night July 13 and
August 3, 2017.
Kim E. Fuentes
Secretary to the Zoning Board of Appeals
Town of Southold
54375 Main Road
Southold, NY 11971
631-765-1809, Ex. 5011
E-mail:kimf@southoldtownnv.gov
i
Fuentes, Kim
From: Lanza, Heather
Sent: Tuesday, June 13, 2017 11:20 AM
To: Fuentes, Kim; Weisman, Leslie; Donald Wilcenski
Subject: RE: North Fork Brewing - Movie Night, July 13 and August 3, 2017
Nly comment is this could be very noisy if they are projecting the sound with large speakers. They should have a
condition about having to meet the noise code. Drive-in movies dealt with this by having little speakers at each car.
Arc they going to blast the sound for it to be heard over the traffic noise on Rt. 25?
Also, will the screen be visible from Rt. 25? Could be a distraction to drivers to have a big lit-up screen near the
road. They should provide more information about the distance to the road of the screen. The direction it will be
projected. If the back of the screen is to the road, which it should be, is it opaque?
I calculate they only have enough space for 71 cars (300 sf per car) unless they are valet parking, in which case you
can safely squeeze more cars in. They wrote 100 cars in their application. I would ask them to demonstrate where
they will fit more cars safely, or limit them to a smaller number of cars. I suggest a condition of no parking on
Route 25. If people can see it from the road, and can easily walk in there, they will park on the street. The idea of
families with kids, or people drinking beer, parking on Rt. 25 and then going back to their cars at 10:30pm is a little
harrowing— this spot has high speeds of travel.
From: Fuentes, Kim
Sent: Friday, June 09, 2017 3:27 PM
To: Andrew Amakawa <andrew.amakawa@suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;
Donald Wilcenski <dwilski78@gmail.com>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather
<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Lauretta Fischer
<Lauretta.Fischer@suffolkcountyn .gov>; Weisman, Leslie <lesliew@town.southold.ny.us>; Melissa Kangas
<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Fisher, Robert
<Robert.Fisher@town.southold.ny.us>
Subject: North Fork Brewing- Movie Night,July 13 and August 3, 2017
Please see attached special event application from North Fork Brewery scheduling movie night July 13 and
August 3, 2017.
Kim E. Fuentes
Secretary to the Zoning Board of Appeals
Town of Southold
54375 Main Road
Southold, NY 11971
631-765-1809, Ex. 5011
E-mail:kimf@southoldtownn .gov
i
Fuentes, Kim
From: Flatley, Martin
Sent: Tuesday, June 13, 2017 4:49 PM
To: Fuentes, Kim; Andrew Amakawa; Glew, Claire; Donald Wilcenski; Lanza, Heather;
Webster, Kevin; Lauretta Fischer;Weisman, Leslie; Melissa Kangas; Spiro, Melissa; Fisher,
Robert
Subject: RE: North Fork Brewing - Movie Night, July 13 and August 3, 2017
1 have no objections to this event being held, but the NYS Liquor Authority's special event permit should have to be
presented for each of the events if they are serving beer on this property
Martin Flatley, Chief of Police
Southold Town Police Department
41405 State Route 25
Peconic, New York 11958
631-765-3115
From: Fuentes, Kim
Sent: Friday, June 09, 2017 3:27 PM
To: Andrew Amakawa <andrew.amakawa@suffolkcountyny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;
Donald Wilcenski <dwilski78@gmail.com>; Flatley, Martin <mflatlev@town.southold.ny.us>; Lanza, Heather
<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Lauretta Fischer
<Lauretta.Fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.nv.us>; Melissa Kangas
<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.nv.us>; Fisher, Robert
<Robert.Fisher@town.southold.ny.us>
Subject: North Fork Brewing- Movie Night,July 13 and August 3, 2017
Please see attached special event application from North Fork Brewery scheduling movie night July 13 and
August 3, 2017.
Kim E. Fuentes
Secretary to the Zoning Board of Appeals
Town of Southold
54375 Main Road
Southold, NY 11971
631-765-1809, Ex. 5011
E-mail: kimf@southoldtownny.gov
i
ZBA TO TOWN CLERK TRANSMITTAL SHEET
(Filing of Application and Check for Processing)
DATE: JUNE 12, 2017
ZBA # NAME OF APPLICANT CHECK # AMOUNT TC DRECE 16,MP
Northfork Brewing Co.
for : JUN 1 Q 2017
WP368 HOP YARD MOVIE 0998 $150.00
NIGHT
Southold Town Clerk
TOTAL $150.00
Sent via Inter-Office to Town Clerk by: ES
Thank you.
0�' G �VIG� 0998
t- t-3212
O
������ 299 NY
971
DATE .
PAY Town C� &AO�8 TO THE 'ORDER OF
4 DOL----LARS
BankofAmerica'�j
a� FOR
`� a
* * * RECEIPT * * *
Date: 06/14/17 Receipt#: 222214
Quantity Transactions Reference Subtotal
1 Public Events wp368 $150.00
Total Paid: $150.00
Notes:
Payment Type Amount Paid By
CK#0998 $150.00 North, Fork Brewing Co.
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: North, Fork Brewing Co.
Southold, NY 11971
Clerk ID: LYNDAR Internal ID:wp368
_ -- - - ---
a------
�G�.A JANk
Town of Southol 6/14/2017
53095 Main Rd
Southold,New York 11971
Zoning Application Information
File Number: WP368 Master Parcel: 85.-2-7 Assignment Code: 06LKW
Owner Name: VanBourgondien C J Inc
Location: 39395 Route 25
Peconic
Status: OPEN
Description: Hop Yard Movie Night @VanBourgondien property for approx. 200 people with approx. 100 cars
expected from 7 PM to 10:30 PM.
Notes:
DATES
Sent to Town Clerk: 6/12/2017 Sand W: Decision Date:
CoPL: PB: Sent to LF:
LWRP: Trustees/DEC:
Page 1 of 1
Owner: VanBourgondien C J Inc File #: WP368
Address: 39395 Route 25
Code: 06LKW
Agent Info
Peter Barraud
PO Box 12
Peconic , NY 11958
Phone: 631-258-8011
Fax.-
Email:
ax:Email:
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From: Neville, Elizabeth
Sent: Monday, July 17, 2017 12:57 PM
To: Doherty, Jill; Doroski, Bonnie; Duffy, Bill; Ghosio, Bob; Hagan, Damon; Jim Dinizio;
Standish, Lauren; Louisa Evans; Neville, Elizabeth; Noncarrow, Denis; Rudder, Lynda;
Russell, Scott; Silleck, Mary; Tomaszewski, Michelle; William Ruland; Fuentes, Kim;
George Horning; Jerry Goehringer; Ken Schneider; Leslie Weisman Forward
Subject: FW: Event Permit Appeal
Importance: High
Attached, please fine appeal of Peter Barraud on recent ZBA ruling.
l;iizabeth ;'1. 'fie\ille. MN1C'
Southold I owl Clerk. Regktrar of Vital Statistics
RZ:corck Mana(_,etrnent Officer: FOIL Officer
Marria,_'e Office
PO 130 I i 79
5cuithoid. 'Y 71
1 cl. 6 1 765-1800, F yt 228
1 a1 b 1 76'�-614
Cell 63,1 d60-6064
From: Peter Barraud [mailto:barrpa860gmail.com]
Sent: Monday, July 17, 2017 12:42 PM
To: Neville, Elizabeth
Subject: Event Permit Appeal
Dear Mrs. Neville,
I am writing to officially appeal a recent denial letter I received from the ZBA regarding an event permit on our
farm located at 39395 Rt 25 in Peconic. The event was a family movie night on our hop farm for this July and
August. The reason stated was the event did not promote our agricurtal land/business and was not submitted in
an appropriate amount of time (we submitted a month prior to our event).
An original list of concerns were emailed to me about three weeks prior regarding noise, and distractablity of
drivers as well as appropriate parking. All of these concerns were addressed and answered. I was hoping for a
clarification with regards to the reason for denial. I was unaware an event planned had to directly promote the
buisness if located on agriculturally zoned land. Both family movies were going to take place on our farm
emersed in the hops, and were going to be profiling our major farm brewery that uses our product.
Another reason listed for denial was the timeline. I was under the impression if less than a certain amount of
days until the event there would be a penalty fee, not a reason for an event not to take place otherwise I would
not have wasted the $150 application fee.
The over arching purpose of the event was to profile the NYS farm Brewers legislation and show how farms are
working with local farm breweries to create local products. The secondary reason for the event on two
Thursday's this summer was to promote local families to come out and have an opportunity to watch a family
movie and see how farms are adapting to new products and industries.
1
LP I
Please forgive me for any grammati"errors or typos as this was composed on my cellphone in the field. I am
happv to drop off the denial letter and original application later this week. I wanted to make sure I followed the
10 day limit on appeals and submit this email.
Thank you,
Peter Barraud
North Fork Brewing Company Hop Farm
Peter Barraud, M.Ed
2
ZONING BOARD OF APPEALS `Lown Hall Annex, 54375 Route 25
P.O.Box 1179
Southold, New York 11971-0959
- Fax(631) 765-9064
Q__ -' Telephone(631) 765 1809
to
TOWN OF SOUTHOLD
APPLICATION FOR A SPECIAL EVENTlv ,-
CHECKLIST
Date: ZC'N1I1C;
�tw
Your application is being returned as incomplete for the following reasons:
Received less than 60 business days from the proposed event date(Requires written request for
expedited review stating reasons)
F e:
/Application(3 pages):
Detailed description of the event:
Insurance Certificate:
Parking Event Plan:
The location(s)and width(s)of all ingress/egress to the winery property
The layout for any parking areas for automobiles and other vehicles on the property and proposed
additional on-site parking for the event,including the number of narking spaces and the square foota es of
parking areas
The location(s)of adequate on site sanitary facilities
The proposed location(s)for any tents(s), vendors,or other temporary structure(s)and the size of each
Plan for use of live outdoor music, location of loudspeaker/audio equipment, if applicable
Traffic control plan if 300 or more people will attend event:
Information on sale of Development Rights
Vendor Information:
Other: ��� S ' � +0
U `u
F!SkeV
FAILURE TO SUBMIT THE INFORMATION NOTED HEREIN TO THE ZBA OFFICE WITHIN
FIVE (5) BUSINESS DAYS OF THE ABOVE DATE WILL RESULT IN DELAYS IN PROCESSING
YOUR APPLICATION AND MAY RESULT IN A DENIAL. (August 2013) CIS