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HomeMy WebLinkAbout365 Town Hall Annex BOARD MEMBERS OG Leslie Kanes Weisman, Chairperson �� yam► 54375 Route 25,Main Road Patricia Acampora,Membero= P O Box 1179 Eric Dantes, Member y Southold,NY 11971 Gerard Goehringer,Member Dy Telephone(631)765-1892 Nicholas Planamento, Member 0 Fax(631)765-6641 ZONING BOARD OF APPEALS TOWN OF SOUTHOLD APP 2 8 2D17 John Brown and/or Michael Kretschmann Cutchogue Lion's 47`h Annual Car Show c/o Pindar Vineyards 37645 Main Road (Route 25) Peconic,NY 11958 Re: Event Permit#WP365 -Cutchogue Lion's Club 47`h Annual Car Show Dear Mr. Brown and/or Mr. Kretschmann: Enclosed is the Special Event Permit covering the event planned for June 25, 2017. A duplicate of this permit must be continuously posted during the event. This permit is granted -- — --as-applied-for,-based-on-information-supplied-in-the-application- ---------- --------- --- There are several conditions written into the permit. Please be aware that under the State Fire Code, the number of persons occupying the building and/or tent area is limited. The use of a tent will require an application and approvals at least three days before the event, from the Building Department. A Town Building Inspector must inspect the tent, before occupancy,they can be reached at 765-1802 between the hours of 8 a.m. and 4 p.m. This permit does not authorize parking on any lands owned by the County of Suffolk, Town of Southold or land for which an agricultural property tax exemption has been granted. All parking and traffic controls are the responsibilities of the event operators, and their agents. Note that parking on any County or State Roads are not authorized under this permit. Any violations of this permit can be cause for revocation. The Town also reserves the right to revoke any permit or deny future permits if the event(s) generates unforeseen impacts to the health, safety or welfare of residents and guests of the Town. C)tLesli Kanes eisman Chairperson Encls. Copies of Event Permit to: Town Building Department Town Police Department Fire Inspector, Building Department land preserved through the sale of development rights to the county of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. APPLICATION FOR A PERMIT TO HOLD A R W lY SPECIAL EVENT APR 2 Please provide ALL of the information requested below.Incomplete applications WIbL XRD O reviewed. ZONING OF A Special Event Permit# k2 3 Date of Submission 421/1 7 Name of Event Cutchogue Lion's 47th Annual Car Show SCTM#'s 1000-Section 85 Block- 2 Lot(s) 14 Dates of Each Event: 6/2517 Fund Raising Event for Cutchogue Lions Club Nature Of Event: (Please attach a detailed description to this application) Time Period(Hours)of Event: From 08'00, to 17:00 Maximum Number of Persons Attending At One Time: 750 Number of cars expected 500 Is a Tent or other temporary structure being used? [x]Yes( ]No ♦If yes provide size(s)loft* X 10 ft. Will food be served?[x ]Yes [ ]No. If yes provide number and name(s)of food vendor(s) Iy D Suffolk County permit#(s) Will other vendors be on the premises during the•event?[x ]Yes [ ]No If yes how many? TBD Describe type ofvendor(s) Merchandise Contact Person and Contact Tel.# Michael Kretschmann, President Cutchogue Lions Club,(631)872.9146 Event Location:Street-Hamlet Address: ' Pindar Vineyards, 37645 Main Road (Route 25), Peconic, NY 11958 Mailing Address to Send Event Permit to: Pindar Vineyards, 37645 Main Road (Route 25), Peconic, NY 11958 Have any of the development rights been sold to the Town of Southold[ J Yes [x]No and/or Suffolk County? [ ] Yes [x]No If yes to either or both also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN.TO THIS APPLICATION(see next page) IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) �- - � 2 i A Parldng/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information:: A parking/event plan showing: (1) The size of the propery and its location in-relation to abutting streets or highways. (2) The size and location of any existing building(§)or stiuciure(s)that-will be in operation during the course ofthe event and any proposed building,structure,or signs to be erected temporarily for the event. f (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary'utilities to be installed foi the event,if any: (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress,for such parking areas. The parking spaces must allow for 300 sq. ft. per car. s ' (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (I P) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and,approval of a traffic control plan, acceptable to the Town of Southold,'AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1.who,will be conducting traffic,2.where they will be stationed on site,3.how they will direct the entranee,circulation,parking,and exiting of cars on site,and 4.contact information for use by Southold Town Police. I am the Owner of the Property where this event is to be held and do agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applica en s and regulations pertaining to the activities under this event: Pi N ter �w.�zNoS - Print name of Owner gnpuS of Owner ov� Michael Kretschmann Print name of Authorized Person filling out ,MEWture " orized Person filling out application application PERMISSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant- agreds•to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parkinp is strictly prohibited on ANY,Town.County or State Roads or Rights of Wax 2. Traffic control at events for three hundred(300),or more.people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not'larger than six(6) square feet in size may be displayed not longer than thirty(30) days before this event, and removed immediately after-the evegt' Directional parking signs shall be adequately displayed. �[ RECEIVED P 3 LA-) APR 2 4 2017 3 ZONING BOARD OF APPEALS 4 Applicant indemnifies and holds harmless the Town of Southold•fromIall-claims, damages, expenses, suits and losses including but not limited to attorney's fees ansing from activities under this permit. 5 Tent proposals must receive,permit approval from the.Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This%davnor is valid only for the time,*date, place and use specified above, and for the designated event. Each additionwill require a separate permit application, fee, and related documents for review, etc. at least 60 business to the scheduled event. 7. Adequate \Healthre itary facilities must be provided by applicant for this event and applicant agrees to remove the temes from the premises within 48 hours after the day.of the event. 8. On-site fois NOT permitted, although food may be catered subject to. all Suffolk County Department ofions. 9. NO activitiwith this event including but not limited to parkin in ess/e ess/access tents or temporary structures or tehinorary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. 10.NO activities.associated withis event including but not limited to parking, m ess/e ress/access tents or temporary structures or tempoNy sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a tAimit issued b .the Suffolk County Farmland Committee. 11 Issuance of this permit does not au ortze in any manner the occupancy of any building exceeding the legal limitations under the fire code or other co s which would prohibit such increased occupancy, 12. Access shall be provided for emergency ehicles,to all public assembly areas,all buildings,all.work areas and any additional area where emergencies may oc r Two emergency,-fire exits and exit paths from the but'iding(s)on the property,to a public way or remote safe area, hall remain open and unobstructed'at all times. 13 Owner assures that all fire,safety,building,an other laws will be complied with. 14 Music,when outdoors,is required to stop at the ti specified in the permit.Placement of the speakers'must be in a location that affords the greatest protection from not intrusion upon adjacent properties. 15. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTIONWITWTHE CONDIT NS LISTED HEREIN WILL TERMINATE THIS PERMIT. Date Issued: APPROVED,,:ZBA•Chair\inoo ZBA.Town.of Southold Office Location: 54375 Main Road(Capitol PO Box 11971-0959 Southold,NY 11971-0959Tel:(631)765-1809(press 5ding) Updated August 2013 Fax(631)765-9064 4 1 i 4 Applicant indemnifies and holds harmless the Town of Southold from all clam-is,damages, expenses,suits and losses including but not limited to attorney's fees ansing from activities under this permit. 5 Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s) or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s) or temporary sanitary facilities shall be conducted on Suffolk County-Purchase of Development Rights laud without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s)on the property,to a public way or remote safe area,shall remain open and unobstructed at all times. 13. Owner assures that all fire,safety,building,and other laws will be complied with. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION'WITH, ONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APR 2 8 2t)1'r ' /,. ,,*, Date Issued: APPROVED, ZBA Chairperson ZBA Town of Southold WP 3 Office Location: 54375 Main Road(Capitol One 1't floor) RECEIVED PO Box 11971-0959 Southold,NY 11971-0959 APR 2 4 2017 Tel:(631)765-1809(press 5012 at voice recording) Updated August 2013 Fax(631)765-9064 ZONING BOARD OF APPEALS 4 i CUTCHOGUE LIONS 47" ANNUAL CAR SHOW @ PINDAR VINEYARDS — June 25, 2017 PARKING & EVENT PLAN Contact Info: Michael Kretschmann President, Cutchogue Lions Club Cell # (631) 872-9146 Notes 1. For the event only the Pindar bathrooms as noted on the plan will be utilized. All other Pindar structures will not be utilized. 2. Pindar will run their facilities on their normal Sunday operational schedule. 3. Location of Exits and Entrances noted on provided Traffic Control Plan 4. On the Pindar Site traffic shall be controlled by Cutchogue Lions.The Club president will be the contact for all issues. 5. For traffic control Cutchogue Lions will be stationed at: • Point where entering vehicles on the site will be divided between Show/Vendor parking access and the visitor parking field • Points where exit&entrance paths cross 6. Emergency access will be via the access roads on site. 7. Trash barrels and a dumpster will be provided for the event. 8. A fire extinguisher shall be located at one of the Lion Ticket Booths. 9. No Temporary Lighting is required for the event. 10. No temporary utilities will be required for the event. RECEIVED APR 2 4 2017 ZONING BOARD OF APPEALS f Ali K YV, a T °`.I-O k y F$ TO ' z;h CAR &.VENDOR .r � fle R P, } , ' ; SPA K'I PIG, �� ARKING�n ; � � Nilf �o., go SM w+" ,_, ,�; "h. - r.--w`-� '3• �rt�k° r ' �z� J� ��� �h�'� 1 1[1 i 1� j i,�r��rr� ,t .� � , c u f �$ ;. �}�• � � I t r ��J7( j li (7�.:r, (✓� �. t SFr 2 � 1e�9���fii fx� - ��T�-� �t� 4 �r' Y .45, � � } ��:� ���1 � I U �{a I {�L Jl�a� f , a a 1 � .• . ',• F �'f - � STS �f, V �I�1)y �2 ��r��'t ^� - .� � �� 1��•� J�IE.1 �. ,� .>, � `�fr, , - 7 ��J}'_' L��� t.-�" II:�.;•��i ri� `: pl k�' 7 �S 9 \ t 5 R Ai MY � s EXITr m ENTER � y, - ��r✓,y�, ,ccx «���,.�,,,;� �eyy,+`I:' ,'ai =,_m c� d� �x�- ���� 4:YC ,0. r� t �+ Lz y4' C; tC 1 4 1 Ir I 1� • • Rte" 'u�'`� I Yk$�r 3'S - 1 ^N�.�'� °`,� `E.i' ''c s a` `>ti`k ,`Y�.�' :�- n`' .`'° P „y qA4{ t a,`�+'' "4max , xm All I- IN `w,� .�rTp � �, '� y :: �;� s �' '. max, : �, •'�s e k-��` ��' t� '. c'x + '��� fi r a*' �~� � �''•`�. {� �.*� a..,y, x�,��r `t 3u :S*'\.�� '�,.. ;;�. - sr a�*,.,n t �. ',.t. ♦♦; ti Y.k k YY^�� � 4``Ls s`U.'-3 �._�`"�F'S �r �!, �.,,v"" . • 7t; 1 111 • ;v <: - ti BACK Y �♦ s: ♦ �.' ♦ a L '.TOILETS `` i,�T �7y ♦ ?��- 5 Ixx 4t �♦ti � .fit ,� � �� � .,� ; R. J n .x ♦♦ .0 �t c � ?�'S� 3 ." � ,� �' !.S s'� 31}�`-_.� � w bi . • 1 1 1 •• °.�r� X�k � e..F�, � � �� '° ='�. � �` �bio�� �; �, 4p x ✓ 1 �Pj 3 I� TFE ugh o �*00 4W-- ♦ �1 .' :_ �a� �4W1 �' t }' ' - y a� ', ��.,�. �� �A�� ��da'€`'� '�"�` }�`k �x saki -w ��. -. �' r ,x .✓: • � a .4 � �S.. .-`z i4� �t ry-, t 1 4 �"E�� ,�'4 rF` ��" " � a' - ....J t;,rs3 � u y. �'3",,4$5 Ac U CERTIFIC �TE 4F LIABILITY INSU '� INCE DATE(MMIDONYYY) 04/23/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: John Adams DSP Insurance IP NE 1-800-316-6705 FAAixC No: 1-888467-2378 1900 E. Golf Road, Suite 650 ADDRESS;Ilionsclubs@dspins.com Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIL n INSURER A: ACE American Insurance Company 22667 INSURED INSURER B. Cutchgoue Lions INSURER C. Cutchogue New York INSURER 0: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS LTR TYPE OF INSURANCE POLICY NUMBER POLICY YIYEYri POLICY OM/LDI DIYYYY LIMITS A GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY HDOG27856202 09/01/2016 09/01/2017 pREMISEs EaocctnrenceS 1,000,000 CWMS-MADE ER-1 OCCUR MED EXP one S 5.000 X A,gg.Per Named Insured PERSONAL a ADV INJURY S 1,000,000 Is$2,000,000 GENERAL AGGREGATE S 10,000,000 GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPiOP AGG S 2,000,000 X POLICY PRO LOC S A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accWNI S1,000,000 ANY AUTO I SAH09044966 09/01/2016 09/01/2017 BODILY INJURY(Per person) S ALL AUTOS OWNED AUTOSSCHEDBODILY BODILY INJURY(Per acwmt) S RTY DAMAGE HIRED AUTOS gAUTOS (Per acCiderd) S S UMBRELLA LIAROCCUR EACH OCCURRENCE S EXCESS LIAR HCLAIMS-MADE AGGREGATE S DED I I RETENTION$ S WORMERS COMPENSATION WC STATU• I IOTH. ANO EMPLOYERS'LIABILITY Y I N ANY PROPRIETORIPARTNERIEXECUTIVE E.L.EACH ACCIDENT S OFFICERIMEMBER EXCLUDED? N I A (Mandatory In NH) E.L.DISEASE•EA EMPLOYEE S under A" aN OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S OESCRtPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule.If more space is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:Cutchgoue Lion's 47th Annual Car Show Pindar Vineyards is included as an Additional Insured(s),but only with respect to General Liability arising out of the use of premises by the Insured shown above and'not out of the sole negligence of said additional insured. PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES CERTIFICATE HOLDER CANCELLATION Town of Southold �—" SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 11971-0959 RECEIVED THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold New York 11971-0959 ACCORDANCE WITH THE POLICY PROVISIONS. APR 2 4 2011 AUTHORIZED REPRESENTATIVE APPEALS ©1988-2010 ACORD CORPORATION. All rights reserved. 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Sr�':::w'I. ��n+.r,+w,.• -m.s.�•:;w+-.,>...�.,o.�y!+h'r„�o.,.x.:� ^T'ti w��+�9� _ z+�� _ 'i �,. {�•,w,�,�,1;*�, "°",�+s:�.;::.wd:,brei,,,rt,:..,,ne,.,:-.a.�as�-a..:..d. ` M�. .... .. •f -- y C►�S S P9A r - ' • r ' � S l . t l• J * * * RECEIPT * * * Date: 04/27/17 Receipt#: 218660 Quantity Transactions Reference Subtotal 1 Public Events WP365 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1308 $250.00 Cutchogue, Lions Club Southold Town Cletk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, Lions Club Po Box 715 Cutchogue, NY 11935 Clerk ID: SABRINA Intemal ID:WP365 Owner: Pindar Vineyards Cutchogue Lio File #: WP365 Address: 37325 Route 25 Code: 06LKW Agent Info John Brown/Michael Kretschmann (Lions Club) c/o Pindar Vineyards 37645 Main Road (Route 25) Peconic, NY 11958 Phone: 631 734-5617 Fax: Email: J Fuentes, Kim From: Spiro, Melissa Sent: Tuesday, April 25, 2017 9:05 AM To: Fuentes, Kim Subject: RE: Special Event - Lions Club - Car Show - at Pindar This is not preserved land. Melissa From: Fuentes, Kim Sent: Monday, April 24, 2017 4:00 PM To:Andrew Amakawa <andrew.amakawa@suffolkcountyny.gov>; Glew, Claire <Claire.Glew@town.southold.nv.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; Lauretta Fischer<Lauretta.Fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.ny.us>; Melissa Kangas<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Fisher, Robert<Robert.Fisher@town.southold.ny.us> Subject:Special Event- Lions Club-Car Show-at Pindar Please see attached special event for Lion's Club Car Show at Pindar Vineyards application for your review and comments. Kim E. Fuentes Secretary to the Zoning Board of Appeals Town of Southold 54375 Main Road Southold, NY 11971 631-765-1809, Ex. 5011 E-mail:kimf@southoldtown y.gov i Fuentes, Kim From: Glew, Claire Sent: Tuesday, April 25, 2017 12:51 PM To: Fuentes, Kim Subject: RE: Special Event - Lions Club - Car Show - at Pindar Kim, The Assessors don't have any objections to this event. Claire From: Fuentes, Kim Sent: Monday,April 24, 2017 4:00 PM To: Andrew Amakawa <andrew.amakawa@suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Lauretta Fischer<Lauretta.Fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.nv.us>; Melissa Kangas<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Fisher, Robert<Robert.Fisher@town.southold.ny.us> Subject:Special Event- Lions Club-Car Show-at Pindar Please see attached special event for Lion's Club Car Show at Pindar Vineyards application for your review and comments. Kim E. Fuentes Secretary to the Zoning Board of Appeals Town of Southold 54375 Main Road Southold, NY 11971 631-765-1809, Ex. 5011 E-mail:kimf@southoldtownnv.gov i Fuentes, Kim From: Flatley, Martin Sent: Tuesday, April 25, 2017 4:53 PM To: Fuentes, Kim;Andrew Amakawa, Glew, Claire, Lanza, Heather;Webster, Kevin, Lauretta Fischer;Weisman, Leslie; Melissa Kangas; Spiro, Melissa; Fisher, Robert Subject: RE: Special Event - Lions Club - Car Show - at Pindar I have no objections to this event being held. It does not appear that they need any assistance with traffic so I do not have a Cost Analysis for this event. Martin Flatley, Chief of Police Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-3115 i From: Fuentes, Kim Sent: Monday, April 24, 2017 4:00 PM To:Andrew Amakawa <andrew.amakawa@suffolkcountyny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Lauretta Fischer<Lauretta.Fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.ny.us>; Melissa Kangas<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Fisher, Robert<Robert.Fisher@town.southold.ny.us> Subject: Special Event- Lions Club-Car Show-at Pindar Please see attached special event for Lion's Club Car Show at Pindar Vineyards application for your review and comments. Kim E. Fuentes Secretary to the Zoning Board of Appeals Town of Southold 54375 Main Road Southold, NY 11971 631-765-1809, Ex. 5011 E-mail:kimf@southoldtownn,Kaov i Fuentes, Kim From: Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov> Sent: Wednesday, April 26, 2017 2:59 PM To: Fuentes, Kim Cc: Fischer, Lauretta; Amakawa, Andrew Subject: RE: Special Event - Lions Club - Car Show - at Pindar Hi Kim, We do not have objections to the special event at Pindar Vineyards, as long as the adjacent County PDR property is not being used for parking, improvements and activities associated with this event. Thank you, 'Al eCtssa Xangas Planning Aide Suffolk County Dept. of Economic Development& Planning Division of Planning& Environment 100 Veterans Memorial Highway,2"d Floor Hauppauge,NY 1 1788 631-853-4910 Tel 631-853-4044 Fax roVyi 9lvltOo2,��. `,c p U N, i.Yp vt axe p r a c t i c e G R E E N Save a tree Read,don't print,emails. CONFIDENTIALITY NOTICE: This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may contain confidential information belonging to the sender If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Fuentes, Kim [mailto:kimf@southoldtownny.gov] Sent: Monday, April 24, 2017 4:00 PM To: Amakawa, Andrew; Glew, Claire; Martin Flatley; Lanza, Heather; Webster, Kevin; Fischer, Lauretta; Weisman, Leslie; Kangas, Melissa; Spiro, Melissa; Fisher, Robert Subject: Special Event - Lions Club - Car Show - at Pindar Please see attached special event for Lion's Club Car Show at Pindar Vineyards application for your review and comments. Fuentes, Kim From: Fisher, Robert Sent: Thursday, April 27, 2017 3.08 PM To: Fuentes, Kim Subject: RE: Special Event - Lions Club- Car Show - at Pindar Kim I have no objections to this event Bob Robert Fisher Fire Marshall, Town of Southold robert.fisher@town.southold.ny.us (W) 631-765-1802 - (C) 631-786-9180 PRIVILEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTTALITY NO TICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Fuentes, Kim Sent:Wednesday, April 26, 2017 8:17 AM To: Flatley, Martin <mflatley@town.southold.ny.us>; 'Andrew Amakawa' <andrew.amakawa@suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southoId.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; 'Lauretta Fischer' <Lauretta.Fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.nv.us>; 'Melissa Kangas' <Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.nv.us>; Fisher, Robert<Robert.Fisher@town.southold.ny.us> Subject: RE: Special Event- Lions Club - Car Show-at Pindar The date of the event is Sunday, June 25, 2017. We will make the correction. Kim E. Fuentes Secretary to the Zoning Board of Appeals Town of Southold 54375 Main Road Southold, NY 11971 631-765-1809, Ex. 5011 E-mail:kimt@southoldtownny.gov i t From: Flatley, Martin Sent: Tuesday, April 25, 2017 5:00 PM To: Fuentes, Kim; Andrew Amakawa; Glew, Claire; Lanza, Heather; Webster, Kevin; Lauretta Fischer; Weisman, Leslie; Melissa Kangas; Spiro, Melissa; Fisher, Robert Subject: RE: Special Event - Lions Club - Car Show - at Pindar I'm sorry, is the date correct on this application, I show it as a Tuesday? Martin Flatley,Chief of Police Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-3115 From: Fuentes, Kim Sent: Monday, April 24, 2017 4:00 PM To:Andrew Amakawa <andrew.amakawa@suffolkcountyny.gov>; Glew, Claire <Claire.Glew@town.southold.nv.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; Lauretta Fischer<Lauretta.Fischer@suffolkcountyny.gov>; Weisman, Leslie <lesliew@town.southold.ny.us>; Melissa Kangas<Melissa.Kangas@suffolkcountyny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Fisher, Robert<Robert.Fisher@town.southold.ny.us> Subject: Special Event- Lions Club-Car Show- at Pindar Please see attached special event for Lion's Club Car Show at Pindar Vineyards application for your review and comments. Kim E. Fuentes Secretary to the Zoning Board of Appeals Town of Southold 54375 Main Road Southold, NY 11971 631-765-1809, Ex. 5011 E-mail:kimf@southoldtownnxaov 2 ZONING BOARD OF APPEALS '' f FO s; Town Hall Annex, 54375 Route 25 �OS11 P 0 Box 1179 Southold, New York 11971-0959 -< Fax (631) 765-9064 `r Telephone1i7 1809 ECE 01 �a°r r APR 21 2017 ZONING BOARD OF APPEALS TOWN OF SOUTHOLD APPLICATION FOR A SPECIAL EVENT CRIL CHECKLIST SHOfi Date: Your application is being returned as incomplete for the following reasons: Received less than 60 business days from the proposed event date(Requires written request for expedited review stating reasons) Fe plication(3 pages): DetA&' 4 description of the event: Insuranc Certificate: s l�G �a 5o E aGZ ,c� Gt Parking Event Plan: The location(s)and width(s)of all ingress/egress to the winery property The layout for any parking areas for automobiles and other vehicles on the property and proposed additional on-site parking for the event,including the number of parking spaces and the square footages of parking areas The location(s)of adequate on site sanitary facilities The proposed location(s)for any tents(s),vendors,or other temporary structure(s)and the size of each PIor use of live r music, location of loudspeaker/audio equipment,if applicable Traffic control plan if 300 or more people will attend event: Information on sale of Development Rights Vendor Information: Other: l FAILURE TO SUBMIT THE INFORMATION NOTED HEREIN TO THE ZBA OFFICE WITHIN FIVE(5) BUSINESS DAYS OF THE ABOVE DATE WILL RESULT IN DELAYS IN PROCESSING YOUR APPLICATION AND MAY RESULT IN A DENIAL (August 2013)