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Home My WebLink AboutTB-02/27/2018 ELIZABETH A. NEVILLETown Hall, 53095 Main Road TOWN CLERK ap�OgUFFO(�coGy PO Box 1179 o Southold,NY 11971 REGISTRAR OF VITAL STATISTICS o Fax(631)765-6145 MARRIAGE OFFICER y�lpf �a°� Telephone: (631)765 - 1800 RECORDS MANAGEMENT OFFICER # southoIdtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING February 27, 2018 4:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, February 27, 2018 at the Meeting Hall, Southold,NY. Call to Order 4:30 PM Meeting called to order on February 27, 2018 at Meeting Hall, 53095 Route 25, Southold,NY. Attendee Name Organization Title _ Status Arrived -1--1_._._._____.__. James Dinizio Jr Town of Southold Councilman Present William P. Ruland Town of Southold Councilman Present Jill Doherty Town of Southold Councilwoman Present Robert Ghosio Town of Southold Councilman Present Louisa P. Evans Town of Southold Justice Present Scott A. Russell Town of Southold Supervisor _ Present - 4 .__._..__.._....._.. ......................_._..___.._.. __..___._.. _.._.. Elizabeth A. NevilleTown of Southold Town Clerk I Present William M Duffy _ Town of Southold Town Attorney Present I. Reports 1. Board of Trustees Monthly Report 2. Planning Board Monthly Report II. Public Notices III. Communications IV. Discussion 1. 9:00 AM Jeff Standish and Craig Jobes 2. 9:15 AM Jeff Standish Southold Town Board Regular Meeting February 27, 2018 page 2 3. 9:30 AM Jim Bunchuck 4. Councilman Ghosio 5. Solar Siting Code 6. NYS Department of Transportation Shared Services Agreement for Emergency Assistance 7. Request for Waiver of Final Subdivision Administrative Review Fees - 1000-96-5-12.002 and 12.003 8. 9:45 Am - Lloyd Reisenberg 9. Motion To: Motion to Enter Executive RESOLVED that the Town Board of the Town of Southold hereby Enter into Executive Session at 10:58AM for the purpose of discussing the following matters: Potential Property Acquisition(S), Publicity of Which Would Substantially Affect the Value Thereof 10:45 Melissa Spiro and Tim Caulfield LABOR- Matters Involving the Employment of a Particular Corporation 11:00 Heather Lanza, Donald Wilcenski and Denis Noncarrow LITIGATION- Town of Southold V. Frank Kelly RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell 10. EXECUTIVE SESSION - Potential Property Acquisition(S), Publicity of Which Would Substantially Affect the Value Thereof 11. EXECUTIVE SESSION - LABOR- Matters Involving the Employment of a Particular Corporation 12. EXECUTIVE SESSION - LITIGATION-Town of Southold V. Frank Kelly 13. Motion To: Motion to Exit Executive RESOLVED that the Town Board of the Town of Southold hereby Exit/Recess from this Executive Session at 2:03PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:James Dinizio Jr, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Southold Town Board Regular Meeting February 27, 2018 page 3 14. Motion To: Recess 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby Recess this 9:00 AM meeting of the Town Board at 2:03PM until the Regular 7:30PM Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Motion To: Reconvenes 9:00 AM meeting RESOLVED that the Town Board of the Town of Southold hereby reconvenes the 9:00 AM meeting of the Southold Town Board at this 4:30PM Regular Meeting of the Southold Town Board. RESULT: ADOPTED [UNANIMOUS] MOVER: Scott A. Russell, Supervisor SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell OpeninIZ Comments Supervisor Scott A. Russell SUPERVISOR RUSSELL: Please rise and join in the Pledge of Allegiance. Thank you. Would anybody like to address the Town Board on any of the agenda items, please feel free? (No response) V. Resolutions 2018-195 CATEGORY. Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated February 27, 2018. ✓Vote Record-Resolution RES-2018-195 0 Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dinizio Jr Voter ^� 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Voter 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supervisor.'s Appt Robert Ghosio Seconder. 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Rescinded Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt H,-Nvvs Appt Southold Town Board Regular Meeting February 27, 2018 page 4 ❑ No Action ❑ Lost 2018-196 CATEGORY.• Set Meeting DEPARTMENT. Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, March 13, 2018 at Southold Town Hall, 53095 Main Road, Southold, New York at 7:30 P. M.. ✓Vote Record-Resolution RES-2018-196 * Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder RI ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover RI ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter R ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-197 CATEGORY.• Budget Modification DEPARTMENT: Human Resource Center 2018 Budget Modification-HRC Donations Financial Impact: To adjust budget for donation funds received from the Lions Club for Southold Town Seniors to Senior Trips and Excursions for the annual trip to a show RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Whole Town budget as follows: Increase: Revenues Gifts and Donations A.2705.40 Donations $1,046.17 Southold Town Board Regular Meeting February 27, 2018 page 5 Total: $1,046.17 Increase: Appropriations Programs for the Aging A.6772.4.600.200 Senior Trips & Excursions $1,046.17 Total $1,046.17 ✓Vote Record-Resolution RES-2018-197 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled - James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-198 CATEGORY.• Attend Seminar DEPARTMENT. Building Department 2018 SBU Code Training Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Senior Building Inspector John Jarski, Building Permits Examiner Amanda Nunemaker, Electrical Inspector Roger Richert and Chief Building Inspector Michael Verity to attend the 2018 Stony Brook University Code Training Conference in Stony Brook, on March 13-15, 2018. All expenses for registration and travel to be a legal charge to the 2018 Building Department budget (meetings and seminars). ✓Vote Record-Resolution RES-2018-198 0 Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Seconder. 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Voter D ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Rescmded Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appi Southold Town Board Regular Meeting February 27, 2018 page 6 ❑ No Action ❑ Lost 2018-199 CATEGORY• Attend Seminar DEPARTMENT. Town Attorney 2018 SBU Code Training Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Code Enforcement Officer Lester Baylinson to attend the 2018 Stony Brook University Code Training Conference in Stony Brook, on March 13-15, 2018. All expenses for registration and travel to be a legal charge to the 2018 Town Attorney budget (meetings and seminars). ✓Vote Record-Resolution RES-2018-199 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 11 ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder. 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-200 CATEGORY. Attend Seminar DEPARTMENT. Building Department 2018 SBU Code Training Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Fire Marshall Robert Fisher and Building Permits Examiner Damon Rallis to attend the 2018 Stony Brook University Code Training .Conference in Stony Brook, on June 5-7, 2018. All expenses for registration and travel to be a legal charge to the 2018 Building Department budget (meetings and seminars). ✓Vote Record-Resolution RES-2018-200 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dimzio Jr Voter 0 ❑ ❑ ❑ n Southold Town Board Regular Meeting February 27, 2018 page 7 ❑ Defeated William P Ruland Voter O ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Seconder: 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-201 CATEGORY. Authorize to Bid DEPARTMENT.• Engineering Advertise for Construction of a Salt Storage Building on Fishers Island RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the construction of a Salt Storage Building on Fishers Island. ✓Vote Record-Resolution RES-2018-201 0 Adopted ❑ Adopted as Amended ❑ Defeated _ .._..._.. ....... ._.. ❑ Tabled Yes/Aye No/Nay Abstain Absent _.._.. .._..._.. ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ 11 ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-202 CATEGORY. Employment-Town DEPARTMENT• Accounting Create and Set Salary Scale -Electrical Inspector Southold Town Board Regular Meeting February 27, 2018 page 8 RESOLVED that the Town Board of the Town of Southold hereby creates the position of Electrical Inspector and establishes the annual rate of pay for Electrical Inspector as follows: Effective Date/ Entry Step Level 1 2 3 4 5 January 1, 2016 $54,815.93 $58,473.73 $59,936.86 $61,912.07 $63,375.19 $67,033.00 ✓Vote Record-Resolution RES-2018-202 Rl Adopted ❑ Adopted as Amended ❑ Defeated ._.._. ...... _i.. Yes/Aye No/Nay Abstain Absent ❑ Tabled -- — .—- — ❑ Withdrawn — James Dinizio Jr Mover 10 ❑ ❑ C ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ; ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder O ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter Rl Cl ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter a ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter [a ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-203 CATEGORY.• Property Usage DEPARTMENT. Recreation Southold High School Use of Cochran Park& Tasker Park Ballfrelds RESOLVED that the Town Board of the Town of Southold hereby grants permission to Southold High School to use Cochran and Tasker Park ballfields for iunior/high school baseball and softball teams from March 5, 2018 through March 30, 2018 and additional dates thereafter as coordinated with the Recreation Department and Public Works. Fields will be reserved from 3:00 - 6:00 p.m. Monday through Friday. Applicant has filed with the Town Clerk a Certificate of Insurance naming the Town of Southold as additional insured. ✓Vote Record-Resolution RES-2018-203 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dinizio Jr Voter 21 ❑ ❑ ❑ ❑ Defeated William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Mover D ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter 23 0 0 0 Southold Town Board Regular Meeting February 27, 2018 page 9 ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-204 CATEGORY.• Employment-Town DEPARTMENT: Accounting Appoint Allison Palmeri Part Time Clerk Typist RESOLVED that the Town Board of the Town of Southold hereby appoints Allison Palmeri to the position of a part-time Clerk Typist for the Planning Department, effective March 19, 2018, at a rate of$14.66 per hour, not to exceed 17.5 hours per week, pending background search completion. ✓Vote Record-Resolution RES-2018-204 0 Adopted ❑ Adopted as Amended ❑ Defeated _--.._..___. .... ._..._. .___._._ ._. _..._.. ..__._._..__...-._._..............._._._.._..._.._._.____._..._. Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter D ❑ ❑ ❑ 11 Rescinded Robert Ghosio Voter D ❑ j ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder; 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-205 CATEGORY. Employment - FIFD DEPARTMENT. Accounting Increase Salary of Robert Lavin RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that increases the salary of Robert Lavin to $20.81 per hour with effect February 28, 2018. ✓Vote Record-Resolution RES-2018-205 0 Adopted Yes/Aye No/Nay Abstain Absent Southold Town Board Regular Meeting February 27, 2018 page 10 ❑ Adopted as Amended James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-206 CATEGORY.• Employment-FIFD DEPARTMENT.• Accounting Accept Resignation of Benjamin Burdick RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that accepts the resignation effective January 31, 2018 of Benjamin Burdick, part time Deckhand (FIFD) for the Fishers Island Ferry District. ✓Vote Record-Resolution RES-2018-206 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-207 CATEGORY.• Employment - FIFD DEPARTMENT: Accounting Appoint Hannah Peabody Part Time Cashier Southold Town Board Regular Meeting February 27, 2018 page 11 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Hannah Peabody to the position of part time Cashier at a rate of$12.50 per hour effective March 6, 2018. ✓Vote Record-Resolution RES-2018-207 0 Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-208 CATEGORY. Employment- FIFD DEPARTMENT. Accounting Appoint Kathleen Abed-Neiman Part Time Cashier RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Kathleen Alfred-Neiman to the position of part time Cashier at a rate of$18.00 per hour effective March 6, 2018. ✓Vote Record-Resolution RES-2018-208 0 Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent _ _ ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 27, 2018 page 12 2018-209 CATEGORY. Employment-FIFD DEPARTMENT. Accounting Appoint Mary Kirby Part Time Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Mary Kirby to the position of part time Deckhand at a rate of$18.00 per hour effective March 6, 2018. ✓Vote Record-Resolution RES-2018-209 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Voter D ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ Jill Doherty Voter D ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Robert Ghosio Voter D ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 0 ❑ ❑ ❑ No Action ❑ Lost 2018-210 CATEGORY.- Employment-FIFD DEPARTMENT. Accounting Appoint Leonard Ortiz Part Time Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Leonard Ortiz to the position of part time Deckhand at a rate of$12.50 per hour effective March 6, 2018. ✓Vote Record-Resolution RES-2018-210 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled .lames Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Withdrawn William P Ruland Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Robert Ghosio Seconder: 0 ❑ ❑ ❑ ❑ Rescinded Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt ❑ No Action 0 Lost Southold Town Board Regular Meeting February 27, 2018 page 13 2018-211 CATEGORY. Employment-Town DEPARTMENT. Accounting Amends Resolution 2018-63 RESOLVED that the Town Board of the Town of Southold hereby amends Resolution 2018-63 adopted on January 2, 2018 to read as follows: RESOLVED that the Town Board of the Town of Southold hereby sets the following daily rates for School Crossing Guards as of January 1, 2018: First Post Rate: $93.54 Second Post Rate: $120.26 ✓Vote Record-Resolution RES-2018-211 0 Adopted ❑ Adopted as Amended ❑ Defeated -.--- _.___._—___.-- —;�----.—__—. ---- _...�.__.____... -----------.--_--- Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ^❑ ❑ Supervisor's Appt William P Roland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio ^Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder; 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-212 CATEGORY.- Committee Appointment DEPARTMENT.• Supervisor Appoint Shellfish Advisory Committee Member RESOLVED that the Town Board of the Town of Southold hereby appoints Michael Sande as a member of the Shellfish Advisory Committee, effective immediately, term to expire March 31, 2019. Southold Town Board Regular Meeting February 27, 2018 page 14 ✓Vote Record-Resolution RES-2018-212 10 Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent , ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter D ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter O ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter E ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder.. 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-213 CATEGORY. Contracts, Lease &Agreements DEPARTMENT Recreation Hire Spring 2018 Recreation Program Instructors Resolved that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an agreement with the following individuals and businesses for the Spring 2018 Recreation programs, all in accordance with the approval of the Town Attorney. Funding for the instructors listed below has been budgeted for in the Recreation Department's 2018 instructor line A.7020.4.500.420. NF School For Dogs (Dog Obedience/Puppy STAR/Pre-Therapy) $90/person Thomas Boucher (Guitar Lessons) $30/hour James Bowden (Smart Driver) Free Paula Croteau (Cooking) $30/hour Heather Cusack (Spring Garden) $30/hour Martha Eagle (Aerobics & Pilates) $35/class Martha Eagle (Friday Only Pilates) $27/class Suzzanne Fokine (Plein Air Painting ) $30/hour Huck Hirsch (Mah Jongg) $30/hour Island's End Golf& Country Club (Golf Lessons) $100/person Lois Levy (Art Journaling) $30/hour Marilyn LoPresti (Walk 15 Aerobics & Tai Chi/Qi Gong) $30/hour Rosemary Martilotta (Hatha & Chair Yoga) $44/class Kate McDowell (Tennis) $30/hour Linda Nemeth (Watercolor) $30/hour Henry Pesce (Pickleball) $30/hour Theresa Pressler (Arts & Crafts) $30/hour Dr. Jeffrey Poplarski (Golf Fitness) $55/class Southold Town Board Regular Meeting February 27, 2018 page 15 R&C Agency Management (CPR Course) $55/person R&C Agency Management (Defensive Driving) $30/person Grace Rowan (Fall Prevention) $30/hour Laurie Short (Cardio & Strength Fitness Classes) $30/hour Steve Smith (Weight Training) $90/person Lisa Tettelbach (Rubber Stamping) $30/hour Alfonso Triggiani (Ballroom Dancing) $65/person Kyleen Prentice Vernon (Storytime Yoga for Kids) $30/hour U.S. Coast Guard Auxiliary (Adult Boating Safety) $50/person Kerri Zablotny (Little Scholars) $30/hour ✓Vote Record-Resolution RES-2018-213 0 Adopted ❑ Adopted as Amended ❑ Defeated ^ Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder, 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover O ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-214 CATEGORY.- Field Use-Town DEPARTMENT: Recreation Field Use—Peconic Inline Hockey League RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Peconic Inline Hockey League to use the hockey rink at Cochran Park for local youth to play roller hockey April 11, 2018 - mid June 2018 from 5:00 p.m.- 8:00 p.m. Applicant has filed with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as additional insured. Final schedule will be coordinated with the Recreation Department. ✓Vote Record-Resolution RES-2018-214 0 Adopted Yes/Aye No/Nay Abstain Absent ............. _ , ._.. ❑ Adopted as Amended James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter 0 ❑ ❑ ❑ 0 Rescinded Southold Town Board Regular Meeting February 27, 2018 page 16 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-215 CATEGORY: Refund DEPARTMENT: Zoning Board of Appeals ZBA Refund-Newman RESOLVED that the Town Board of the Town of Southold hereby grants a refund to the following applicant; the Zoning Board of Appeals has requested the refund, as a variance is no longer required. Robert I. Brown, Architect P.C. $500.00 ZBA #7163 -Newman 205 Bay Avenue Greenport,NY 11944 ✓Vote Record-Resolution RES-2018-215 0 Adopted ❑ Adopted as Amended ❑ Defeated ---- —.�_._—.----- -- — ----- Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder. 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover , 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-216 CATEGORY: Budget Modification DEPARTMENT: Accounting 2017 Budget Modific Financial Impact: To adjust budget for project to actual spent RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 Capital Fund budget as follows: Southold Town Board Regular Meeting February 27, 2018 page 17 Decrease: H.2210.35 PSAP Grant $3,689.69 H.5710.13 Serial.Bonds, PSD Communications Project $25,000.00 Total $28,689.69 Decrease: H.3020.2.300.700 PSD Communications Project $28,689.69 Total $28,689.69 ✓Vote Record-Resolution RES-2018-216 O Adopted ❑ Adopted as Amended O Defeated _.. _.. _.. _. _ ..__.._ Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ O Supervisor's Appt William P Ruland Voter 10 ❑ O ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 O O ❑ O Rescinded Robert Ghosio Mover 0 ❑ ❑ O O Town Clerk's Appt Louisa P Evans Seconder. O O ❑ O ❑ Supt Hgwys Appt Scott A.Russell Voter O ❑ O ❑ ❑ No Action O Lost 2018-217 CATEGORY.• Budget Modification DEPARTMENT: Fishers Island Ferry District 2017 Budget Modification -FIFD Financial Impact: to cover over expenditures RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018, which amended the 2017 Fishers Island Ferry District budget in the amount of$12,030.00. ✓Vote Record-Resolution RES-2018-217 O Adopted ❑ Adopted as Amended O Defeated Yes/Aye No/Na y Abstain Absent .._. .. .... ❑ Tabled lames Dinizio Jr Mover Rl O O ❑ O Withdrawn William P Ruland Voter D O O ❑ ❑ Supervisor's Appt Jill Doherty Seconder 0 O O O O Tax Receiver's Appt Robert Ghosio Voter O ❑ ❑ O O Rescinded Louisa P Evans Voter 0 ❑ O ❑ O Town Clerk's Appt Scott A.Russell Voter O ❑ O ❑ O Supt Hgwys Appt O No Action 0 Lost Southold Town Board Regular Meeting February 27, 2018 page 18 2018-218 CATEGORY.• Authorize Payment DEPARTMENT. Fishers Island Ferry District FIFD-Fairhaven Shipyard-Munnatawket RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018 in regard to Fairhaven Shipyard change orders for the Munnatawket. ✓Vote Record-Resolution RES-2018-218 0 Adopted ❑ Adopted as Amended ❑ Defeated _ .._._. _.. _.. _. .,. Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Seconder: 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 1 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-219 CATEGORY.• Contracts, Lease&Agreements DEPARTMENT. Fishers Island Ferry District FIFD-FIWMLease RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018 in regard to renewing the lease with FI Waste Management District. ✓Vote Record-Resolution RES-2018-219 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dinizio Jr Voter D ❑ ❑ ❑ ❑ Defeated William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ 0 Tax Receiver's Appt Scott A.Russell Voter 0 0 0 ❑ Southold Town Board Regular Meeting February 27, 2018 page 19 ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-220 CATEGORY.• Budget Modification DEPARTMENT: Fishers Island Ferry District FIFD- Capital Fund Establishment Financial Impact: to account for capital revenue and expenses for long term projects RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018 in regard to establishing a Capital Fund. ✓Vote Record-Resolution RES-2018-220 O Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder D ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-221 CATEGORY.• Insurance DEPARTMENT: Fishers Island Ferry District FIFD- Greenwich Insurance Company RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018 in regard to Liability Insurance with Greenwich Insurance Company. ✓Vote Record-Resolution RES-2018-221 0 Adopted Yes/Aye No/Nay Abstain Absent Southold Town Board Regular Meeting February 27, 2018 page 20 ❑ Adopted as Amended James Dinizio Jr Voter El ❑ ❑ ❑ ❑ Defeated William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter Rl ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Mover i p ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Seconder: 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter i 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-222 CATEGORY.• Budget Modification DEPARTMENT. Accounting 2018 Budget Modification-DPW Financial Impact: To increase budget for Town Hall repairs insurance reimbursement RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Who 1 e Town budget as follows: Increase• A.1620.4.400.100 Public Works, Building Maint/Repairs $109,586.00 Total $109,586.00 Increase• A.2680.00 Insurance Recoveries $109,586.00 Total $109,586.00 ✓Vote Record-Resolution RES-2018-222 2 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Mover El ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter O ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 4 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 27, 2018 page 21 2018-223 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT: Town Attorney Execute Agreement Between Town of Southold and AKRF, Inc. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and AKRF, Inc. for professional services related to drafting the Transportation and Infrastructure Chapter of the Town's Comprehensive Plan update, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-223 E1 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder. O ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter O ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter E1 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 10 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-224 CATEGORY. Policies DEPARTMENT: Accounting Update Procurement Policy RESOLVED that the Town Board of the Town of Southold hereby replaces the Procurement Policy adopted by Resolution No. 39 of May 18, 2010, and amended by Resolution No. 808 of October 5, 2010, with the following, to be effective March 1, 2018: TOWN OF SOUTHOLD PROCUREMENT POLICY Every prospective purchase of goods or services shall be evaluated to determine the applicability of General Municipal Law, Section 103. Every Town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter"Purchaser") shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other Town departments and past history to determine the likely yearly value of the commodity to be acquired. Upon request, the Southold Town Board Regular Meeting February 27, 2018 page 22 Comptroller can calculate the cumulative amount of a particular commodity needed by all Town departments based on past history. If the cumulative amounts exceed competitive bidding thresholds, then the purchase must be contracted through the bidding process. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity. Purchasing activities are to be conducted in a manner that is in accordance with law, in the best interests of the Town, avoids favoritism, wastefulness, extravagance, fraud and corruption, and fosters honest competition to obtain the greatest economic benefit for every tax dollar expended. No anticipated contract or purchase shall be subdivided or structured with the intention of avoiding this Procurement Policy. 2. All purchases of(a) supplies or equipment which will exceed $20,000.00 in the fiscal year or (b) public works contracts over$35,000.00 shall be formally bid pursuant to General Municipal Law, Section 103. 3. All estimated purchases of: Less than $20,000.00 but greater or equal to $12,000.00 require a written request for quote ("RFQ") and written/fax quotes from 3 vendors. Less than $12,000.00 but greater or equal to $5,000.00 require a written RFQ for the goods and written/fax quotes from 2 vendors. Less than $5,000.00 but greater or equal to $2,500.00 requires verbal quotes for the goods from 2 vendors. These verbal quotes must be documented by the department purchasing said goods. Less than $2,500.00 are left to the discretion of the Purchaser, but written/fax quotes are preferred. All estimated public works or service contracts of: Less than $35,000.00 but greater or equal to $20,000.00 requires written fax/proposals from 3 contractors. Less than $20,000.00 but greater or equal to $10,000.00 requires written fax/proposals from 2 contractors. Less than $10,000.00 but greater or equal to $5,000.00 requires verbal quotes from 2 contractors. These verbal quotes must be documented by the department soliciting the quotes. Less than $5,000.00 are left to the discretion of the Purchaser but written/fax quotes are preferred. All prospective purchasers of professional services of: Greater than $35,000 requires a formal, competitive Request for Proposal ("RFP"), which shall be evaluated based upon qualitative factors and quantitative factors, as set forth in said RFP. Less than $35,000.00 but greater or equal to $25,000.00 requires a written RFQ and statement of qualifications from 3 vendors. Less than $25,000.00 but greater or equal to $10,000.00 requires a written RFQ and statement of qualifications from 2 vendors. Less than $10,000.00 are left to the discretion of the Purchaser, but written/fax Southold Town Board Regular Meeting February 27, 2018 page 23 quotes and statement of qualifications is preferred. Any written request for quotes/prices shall describe the desired goods, quantity and the particulars of delivery. The Purchaser shall memorialize the name and address of all vendors from whom written/fax quotes have been requested and the written/fax quotes offered on a Proposal Quotation Form. 4. All Proposal Quotation Forms shall be date stamped and shall be kept confidential until the purchase order is signed and returned to the department. Until that time no employee shall discuss any price quote with the prospective vendor or contractor. A copy of the Proposal Quotation Form and any written proposals shall be attached to the purchase order before it is submitted to the Accounting Department. All information gathered in complying with the procedures of this item shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract. 5. The purchase, public works or service contract shall be awarded for the proposal or quote submitted by the lowest responsible bidder. The responsibility of the bidder is to be determined at the discretion of the Town Board or department head and is based not solely on qualifications or experience but accountability and reliability. However, the Purchaser may award such contract to a bidder, other than the lowest responsible bidder, where such bidder maintains a principal place of business located within the Town of Southold, or sells the contracted for supplies, material, or equipment manufactured and located within the Town of Southold, and submits a bid not exceeding ten percent (10%) more than the otherwise lowest responsible bidder. The Purchaser may award the purchase or contract to a bidder, other than the lowest responsible bidder, where such bidder maintains a principal place of business located within the County of Suffolk or sells the contracted for supplies, material, or equipment manufactured and located within the County of Suffolk, and submits a bid not exceeding five percent (5%) more than the lowest responsible bidder. For the purpose of this Policy, the terms "located within the Town of Southold" and "located within the County of Suffolk" shall mean having a principal place of business physically located within the geographical boundaries of the Town or the County as applicable. In the case of an individual, partnership, association, or proprietorship, it shall mean having an office from which at least a majority of the employees are assigned and at which at least a majority of the employees work. In the case of a corporation, it shall mean having its principal place of business from which the president or chief executive officer operates on a regular and consistent basis, and the address so designated on its certificate of incorporation, located within the Town or the County, as applicable. 6. Prior to disbursement of any payment under an approved contract, the Town Attorney's Office must possess a copy of the fully executed contract as well as documentation of required insurance and contract security/performance bond. Southold Town Board Regular Meeting February 27, 2018 page 24 7. Change Orders to Awarded Contracts: If, during the term of a contract, it is determined that additional work needs to be performed or goods are needed to be purchased,which would increase the original contract amount, a formal change order must be in place. This applies to all contracts subject to General Municipal Law Section 103 (competitive bidding). When a change order to a contract results in an aggregate increase of$2,500 over the original contract award, then the following procedures apply: (a) a Public Contract Change Order Approval Form must be completed and signed by the Department Head and must be accompanied by a detailed explanation of why the change is needed and also accompanied by a change order proposal from the contractor(these documents must be forwarded to the Comptroller's Office); and (b) the change order must be approved by the Comptroller's Office and the Town Attorney's Office, and once approval has been granted, the Department must prepare a Town Board resolution requesting authorization for the change from the Board. Only after all of these procedures have been completed and approvals granted, can the contractor go forward with the additional work. 8. A good faith effort shall be made to obtain the required number of proposals or quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposal on the Proposal Quotation Form. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. 9. Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances: (a) Public works contracts in cases of public emergencies arising out of an accident or unforeseen condition or occurrence that threatens curtailment or termination of an essential service to the public, or a dangerous condition develops affecting the life, health, safety or property of the Town or its inhabitants. The situation must require immediate attention which cannot await competitive bidding. (b) Sole source situations. (c) Goods purchased from another governmental agency. (d) Goods purchased under a State, County, Federal or other municipal contract. The underlying contract must be let in a manner that constitutes competitive bidding consistent with state law, and made available for use by other governmental entities. (e) Goods purchased at auction. (f) Purchases from NYS Preferred Sources. (g) Goods purchased for less than $2,500.00. Southold Town Board Regular Meeting February 27, 2018 page 25 (h) Public Works contracts for less than $5,000.00. 10. A properly executed purchase order is required prior to payment for all purchases. With the exception of the following items, neither goods nor services are to be ordered without first obtaining a purchase order signed by the Department Head and the Supervisor: (1) Rental payments for Leases approved by formal Town Board resolution (attach a copy of the adopted Town Board resolution to the voucher). (2) Specific purchases approved by formal Town Board resolution (attach a copy of the adopted Town Board resolution to the voucher)which mij4ht include bid awards. However, a Purchase Order is required for specific purchases made under "blanket" bid awards such as annual food needs, uniforms, and laundry services. (3) Construction contracts approved by formal Town Board resolution (attach a copy of the adopted Town Board resolution to the voucher). (4) Petty cash purchases. (5) Travel expenses (mileage, tolls, meals, ferry or train expenses, etc.). (6) Meeting and seminar registration fees (attach a copy of the adopted Town Board resolution to the voucher). (7) Legal notices. (8) Utility payments. 11. This Policy shall be reviewed annually by the Town Board at its organizational meeting or as soon thereafter as is reasonably practicable. ✓Vote Record-Resolution RES-2018-224 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Roland Mover RI 1 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-225 CATEGORY. Public Service ,DEPARTMENT: Engineering Southold Town Board Regular Meeting February 27, 2018 page 26 FISD Emergency Repair Work RESOLVED that the Town Board of the Town of Southold hereby authorizes the necessary emergency work required to clear blockages from the Fishers Island Sewer District Sanitary System. All expenses for completing these repairs shall be a legal charge to the 2018 Fishers Island Sewer District budget (system maintenance &repairs). ✓Vote Record-Resolution RES-2018-225 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder.. 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-226 CATEGORY: Budget Modification DEPAREVIENT. Solid Waste Management District 2018 Budget Modification-SWMD Financial Impact To allocate funds for needed repairs to center pin on CAT 966 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 Solid Waste Management District budget as follows: From SR 8160.4.100.552 Maint/Supply Volvo Loader $2,000 SR 8160.4.400.651 Repairs-Volvo Loader 1,500 SR 8160.4.400.910 Equipment Rental 3,500 Total $7,000 To: SR 8160.4.400.655 Repairs CAT 966 Loader $7,000 Total $7,000 ✓Vote Record-Resolution RES-2018-226 0 Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dinizio Jr Voter 0 1i ❑ 0 Tabled William P Ruland Voter 0 0 0 0 Southold Town Board Regular Meeting February 27, 2018 page 27 ❑ Withdrawn Jill Doherty Voter O ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Mover O ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Seconder. 0 ❑ ❑ ❑ ❑ Rescinded Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-227 . CATEGORY. Refund DEPARTMENT.• Town Attorney CPF Refund RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund (from Account #CM.1189.10) to Oswaldo Aldaz, Johana A. Aldaz and Lourdes Tite from the Town of Southold in the amount of$5,760.00 in connection with the payment of the Community Preservation Fund tax on property in Southold (SCTM #1000-141.00-02.00-020.000)purchased by Oswaldo Aldaz, Johana A. Aldaz and Lourdes Tite on February 2, 2018, as the transaction is exempt from the CPF tax. ✓Vote Record-Resolution RES-2018-227 0 Adopted ❑ Adopted as Amended ❑ Defeated -------._...__.._--.-----..__._�.__ ._._.�.__._..-----_____...__.... Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder., 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-228 CATEGORY. Support/Non-Support Resolution DEPARTMENT. Town Attorney SC Acquisition of Properly Letter of Support Southold Town Board Regular Meeting February 27, 2018 page 28 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a letter of support for Suffolk County's acquisition of property located in Mattituck and identified on the Suffolk County Tax Map as lot number 1000- 114-11-17, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-228 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tac Receiver's Appt Jill Doherty Mover O ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-229 CATEGORY. Contracts, Lease &Agreements DEPARTMENT. Town Attorney Maintenance Agreement Between Town of Southold and Computer Plus RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Maintenance Agreement between the Town of Southold and Computer Plus regarding maintenance and warranty of the Town's Servers and Printers, commencing on March 1, 2018 at a monthly charge of$629.00, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-229 0 Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent _ James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tar Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder. 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 27, 2018 page 29 2018-230 CATEGORY. Contracts, Lease&Agreements DEPARTMENT.• Town Attorney Execute Agreement Between Town of Southold and the Mattituck Lions Club RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and the Mattituck Lions Club related to the installation of water lines at Strawberry Field, subject to the approval of the Town Attorney and Suffolk County. ✓Vote Record-Resolution RES-2018-230 0 Adopted ❑ Adopted as Amended ❑ Defeated .---.._._..._. ... .._.._. Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Voter [ ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Voter ID ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder.. 10 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-231 CATEGORY: Contracts, Lease&Agreements DEPARTMENT. Town Attorney Execute Agreement Between Town of Southold and NYS Department of Transportation RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Shared Service Agreement between the Town of Southold and the New York State Department of Transportation for Maintenance of State and Municipal Roads, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-231 Rl Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended - - James Dinizio Jr Voter o ❑ ❑ ❑ ❑ Defeated William P Ruland Voter 23 ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter O ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Seconder [a ❑ ❑ ❑ ❑ Rescinded Scott A.Russell Voter 0 ❑ ❑ ❑ 11 Town Clerk's Appt Southold Town Board Regular Meeting February 27, 2018 page 30 ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-232 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT. Town Attorney Memorandum of Agreement Between Town of Southold and PBA RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the Memorandum of Agreement between the Town of Southold and the Southold Town Police Benevolent Association and Employee # 8227 and hereby authorizes Supervisor Scott A. Russell to execute same on behalf of the Town of Southold. ✓Vote Record-Resolution RES-2018-232 0 Adopted ❑ Adopted as Amended ❑ Defeated _. .._.. _.. ._._...__...___.. .._.... .._. Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter Rl ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: E3 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-233 CATEGORY. Seqra DEPARTMENT. Town Attorney SEQRA for Southold Town Pump Out Boat Application RESOLVED that the Town Board of the Town of Southold determines that funding and all underlying activities that are proposed to be conducted in connection with the Southold Town's "Pump Out Boat" application to Suffolk County for a 2018 WQPRP 477 Fund grant represents a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA); accordingly, no further environmental review is available, subject to the approval of the Town Attorney. Southold Town Board Regular Meeting February 27, 2018 page 31 ✓Vote Record-Resolution RES-2018-233 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ 11 ❑ Supervisor's Appt William P Ruland Seconder: 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-234 CATEGORY.• Authorize to Bid DEPARTMENT. Information Technology Advertise Meeting Hall Sound System RFP RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for Request for Proposal for the Meeting Hall Sound System. ✓Vote Record-Resolution RES=2018-234 0 Adopted ❑ Adopted as Amended ❑ Defeated _.. ._...._.. _.. .................--..-.-.---..__..._.._._._.._.__._.__._.._.._..._._._. Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0^ ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-235 CATEGORY.• Bid Acceptance DEPARTMENT.• Public Works Accept Bid for DPW Vehicle Southold Town Board Regular Meeting February 27, 2018 page 32 RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Mullen Motors, Inc. to supply the Department of Public Works with 2018 Light Duty Dump Truck,in the amount of$41,075.00, all in accordance with the Town Attorney. ✓Vote Record-Resolution RES-2018-235 0 Adopted ❑ Adopted as Amended ❑ Defeated --. _ _. _ _.._ ,. ._ _, _..._ _.........._._.,....... ._..--_--._..___....,. Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder; 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-236 CATEGORY: Contracts, Lease& Agreements DEPARTMENT: Town Attorney InterMunicipal Agreement with Suffolk County-Pump Out Boat Grant Application RESOLVED that the Town Board of the Town of Southold hereby authorizes the Southold Town Board of Trustees to submit a 2018 WQPRP 477 Fund grant application to the Suffolk County Planning Department on behalf of Southold Town entitled: 23 Foot Pump Out Boat Grant Application. In furtherance of this application the Southold Town Board agrees to the 50% matching funds requirement and is prepared to enter into an "Inter-Municipal Agreement" with Suffolk County as a condition of the grant, subject to the approval of the Town Attorney ✓Vote Record-Resolution RES-2018-236 0 Adopted ❑ Adopted as Amended ❑ Defeated _.. - -- - -- -—--.. ------ r ---------- Yes/Aye No/Nay Abstain Absent ❑ Tabled O Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt, Jill Doherty Seconder 0 ❑ 11 ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 11 Lost Southold Town Board Regular Meeting February 27, 2018 page 33 2018-237 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Various Town Committee Positions RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for various Committee positions. ✓Vote Record-Resolution RES-2018-237 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Mover 0 ❑ �❑ ❑ ❑ Supervisor's Appt William P Roland Seconder. 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter D ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-238 CATEGORY: Advertise DEPARTMENT. Town Clerk Advertise for Planning&Zoning Board Members RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for Planning Board and Zoning Board members. ✓Vote Record-Resolution RES-2018-238 0 Adopted ❑ Adopted as Amended ❑ Defeated _ _ ._.-----...__..___.__.,__..._...__.______.._r._._.._.. Yes/Aye No/Nay Abstain Absent ❑ Tabled _.._ .._. ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 27, 2018 page 34 VI. Public Hearings None Closing Comments Supervisor Scott A. Russell SUPERVISOR RUSSELL: I would just, on the last resolution, we are advertising for the Planning Board and Zoning Board of Appeals, we have got several letters of interest from people who have submitted, I want to assure them they are going to be part of the equation. We kept all of those on file and will be included in any future screening. Who would like to address the Town Board? Tom Shearin, Silvermere Rd, Greenport TOM SHEARIN: Tom Shearin, Silvermere Road in Greenport. A couple of months ago I addressed the Supervisor and Board about the flooding issue that's been going on for over a decade now. We had a meeting the following Friday, the Supervisor said this should be simple thing, that you had the money set aside and it was going to get done soon. And nothing has gotten done. SUPERVISOR RUSSELL: We came up with two proposals, you didn't like either. MR. SHEARIN: Excuse me? SUPERVISOR RUSSELL: We came up with two solutions, you didn't like either. MR. SHEARIN: What do you mean, two solutions? SUPERVISOR RUSSELL: Two solutions, one would be, that whole lot would be covered with sand, backfilled with sand or the other would be to create a leaching pool on the road and then any overage would feed into the culvert to the left of your house. MR. SHEARIN: I never heard, said anything about any of those other than, is it going to do the job? That was the only thing I said, is it going to do the job? SUPERVISOR RUSSELL: I told you that the backfilling with the sand would do the job. You were not convinced, you were worried about filtering out of the water coming out anyway as it got displaced by the sand, that's exactly what you told me. MR. SHEARIN: And if it continues to flood, what are you going to do then? I mean, you can do whatever you want to do, I don't really care what gets done, as long as something gets done to stop flooding my property. The water is going from point A to point B. The only difference is Southold Town Board Regular Meeting February 27, 2018 page 35 the water is flooding my property and that was a monster created by you, not by me. We never had that issue until you plugged that drain pipe. SUPERVISOR RUSSELL: No, what we had was an issue of pollution going into the creek there. That was something.... MR._SHEARIN: I had code enforcement officer, DEC and your town engineer down there and showed them where the pipes went. It had absolutely nothing to do with my property. SUPERVISOR RUSSELL: No, but that culvert that was going in, first of all, the drainage is for the whole area, the whole area has a flooding problem, you know that. The discharge that was going through that culvert into the creek at the time was established by the Suffolk County Department of Health as not healthy for the creek. So we had to address it somehow. Now let me ask you something, first of all, I know we were out there during a couple of recent heavy storm events. There was no breaching of that, over to your property. We did see one house there discharging water into the culvert on the other side that still feeds into the creek. Are you aware of that? MR. SHEARIN: Aware.... SUPERVISOR RUSSELL: Discharging. Of any of the houses down there discharging and contributing to the problem? MR. SHEARIN: No. SUPERVISOR RUSSELL: Okay. MR. SHEARIN: The only thing I know about is when you plugged that pipe, my property got flooded and it's continually been flooded and so what you're saying is, if the water quality is not good enough for the wetlands, it's good enough for my basement? SUPERVISOR RUSSELL: Okay, that water was not breaching over. Several heavy storm events recently, the water never breached over that drainage area to your property. It never did. We went, we made sure to send people out on several occasions. It never breached over. So it's not coming from that lot on many occasions. But yes, it's a problem there. I urged Jay and Michael to go do water testing now to see what kind of water quality is there. If the water quality is fine, we are going to backfill it with sand and call it a day.' MR. SHEARIN: So what you are telling me is you are going to backfill it with sand? SUPERVISOR RUSSELL: Yes. Your concern was the water quality and we have talked about this, I was on site with you. We are going to establish the water quality through tests and we would probably have to,do it over two separate occasions. But you need to remember also, that, if there are, we test that water and there are household contaminants and sewage in there, is the community prepared to make the investment necessary to help solve the problem? Because the Southold Town Board Regular Meeting February 27, 2018 page 36 town is not responsible for filtering septic being, that's being contributed by a community. There's a huge problem with the quality of the septic systems out there. They are old, they are shallow, they don't percolate through the clay, that's a problem that we are going to have to solve collectively. Are the homeowners, including yourself, willing to make that investment to upgrade as we move forward? MR. SHEARIN: We went over that... SUPERVISOR RUSSELL: And will you? MR. SHEARIN: With the owners of the drainage pipe that went to the Village. I went before the Mayor of the Village, he said that those houses could be hooked up to that. It would take it with no problem. And the answer that we got was the owner of the pipe was not in the septic business and he wasn't going to allow it. SUPERVISOR RUSSELL: But you can go with deeper leeching pools, you can sink way down and get below the clay. If not below... MR. SHEARIN: Is that not what you were supposed to do the first time? SUPERVISOR RUSSELL: No, what I am talking about is with the septic, in other words, if there is household contaminants there, it's coming from somewhere. It's not coming from rainfall or surface water. It's coming from somewhere, so the logical conclusion is it's coming from homes. MR. SHEARIN: And you don't think that the town has some responsibility on flooding the whole area? SUPERVISOR RUSSELL: We do have a responsibility to control the flooding but the question is if there are contaminants in the water, are you going to help us solve that problem? MR. SHEARIN: I have always been willing to try to solve this problem. SUPERVISOR RUSSELL: Even if it requires investment on the part of the owners? MR. SHEARIN: Well, I don't think there's much of a choice, is there? SUPERVISOR RUSSELL: Probably not. MR. SHEARIN: As long as it's a reasonable amount, I think that's, I don't know what the other people are willing to do, I can't speak for them. That would be something that you would have to ask them. SUPERVISOR RUSSELL: If that's where the testing leads us, that's what we are going to have to do. We are going to have to work together. Southold Town Board Regular Meeting February 27, 2018 page 37 MR. SHEARIN: Well, we have been trying to work together. And we have gotten nowhere so far. It's been over a decade and we have gotten nowhere. We have got no cooperation from the people that initiated the pipe to be closed by you and we got no cooperation from the town on rectifying the flooding that's been taking place. SUPERVISOR RUSSELL: Suffolk County Department of Health urged the closing of that pipe for valid reasons. So we had to respond to the environmental crisis, that had it continued to operate as a culvert would have been created in the creek. MR. SHEARIN: But you didn't do your investigation to find out where it was coming from. You just closed the pipe. There was a lot of ways you could have done some better investigating to determine where it was coming from. You yourself said that people were complaining farther up the road, that they had to pump their septic a lot more because of that pipe being closed. SUPERVISOR RUSSELL: Yes, which is an indication that it wasn't supposed to go through those pipes. MR. SHEARIN: Which very well may be but it has nothing to do with.... SUPERVISOR RUSSELL: People were complaining because we did something about them taking their septic and letting it run through culverts out to the creek. And they are complaining about that? I don't think that's a valid complaint. MR. SHEARIN: Well, I am not saying it's a valid complaint. I am just going by what you had told me. SUPERVISOR RUSSELL: That's right. MR. SHEARIN: But it still does not, the town has a responsibility to not flood my property. And you, so I guess, because you are saying now you are going to fill it in, when are you going to fill it in? SUPERVISOR RUSSELL: What we are saying is that we have a couple of options on the table. I know I discussed them with you. What we will do is, I am going to test that water first. I urged Jay, I urged Michael. I know that Jill had reached out to them too, I know they are scheduled for testing in July, I don't know what the reluctance is to just test it now. Pull it out, don't worry about the grant, we are already committed to spending the money. We already told them,just get an independent contractor out there and test it now. And let's take it from there. MR. SHEARIN: And why are you not digging a drain hole like you initially had proposed to do and started to do but never really did the first time? SUPERVISOR RUSSELL: You mean on the lot? MR. SHEARIN: On the lot itself. Southold Town Board Regular Meeting February 27, 2018 page 38 SUPERVISOR RUSSELL: We didn't do that, alright? MR. SHEARIN: But you hired somebody to. SUPERVISOR RUSSELL: We didn't hire, the owner of the property hired. We reimbursed the owner as settlement of pending litigation. It's privately owned, the contract was privately struck between the contractor and property owner. MR. SHEARIN: Well, there was guidelines set forth by the Town that were not followed when that was done also, so does the town not take any responsibility for that? SUPERVISOR RUSSELL: The guidelines are the guidelines that were between the owner and the contractor. MR. SHEARIN: No. No... SUPERVISOR RUSSELL: The town didn't have...okay. MR. SHEARIN: The town said only trees deemed necessary would be removed and that it would be inspected before it was backfilled and none of that was done. And they were supposed to level that lot and clean it up (inaudible) and they didn't do it. And the town just shrugged it off like it was no big deal because otherwise it would have been done then. So I still feel that the town dropped the ball on that whole thing to begin with. Had that been done correctly, we would not be here today. So what you are telling me is you are going to level the lot and that's that. SUPERVISOR RUSSELL: No, what we.are going to do is that's one of a couple of proposals on the table. Remember, there was also a proposal to create drainage right in the road there and then create an overage pipe over to the culvert which is to the left of yours (inaudible)... MR. SHEARIN: Which would be fine. SUPERVISOR RUSSELL: But in order to do that, we need to test that water. I have been urging and you know, I told you I want to test it now, I don't want to wait for grant reimbursement, I just want it tested now. We did just urge Jay and our town engineer to just go ahead and test it now. If we can get a green light on the water quality, then we can look at the culvert option. MR. SHEARIN: When do you think he is going to test it, I guess. Is it going to be months? SUPERVISOR RUSSELL: Oh, I hope not. COUNCILWOMAN DOHERTY: No, I spoke to Jay and I asked him to do it as soon as possible and we have to work out the logistics with the lab that's going to do the sampling, so I am trying to get that done as well. But Jay was going to talk to Mike, the engineer, who is still on vacation and find out what money he had in his budget for any water testing left, so I am Southold Town Board Regular Meeting February 27, 2018 page 39 going to make sure that we don't wait till July. Jay and Mike were trying to wait for a grant that we have so we don't have to lay out money but Scott and I urged them that we can't wait for this. Let's just get it done. MR. SHEARIN: So, what, that's still, is it going to be weeks, is it going to be months, it is going to be years? I mean, I don't know what... COUNCILWOMAN DOHERTY: I am hoping it is going to be within a month but when I get a better answer, I will let you know. MR. SHEARIN: Okay. Alright. Thank you for your time. SUPERVISOR RUSSELL: Who else would like to address the Town Board on any issue? Lynne Summers, 1290 Oriole Dr., Southold LYNNE SUMMERS: Lynne Summers, Oriole Drive, Southold. In reference to advertising for things in the future, I know you do this through the newspapers but is it legally possible to do it on channel 22? To give more visibility to people? SUPERVISOR RUSSELL: Excellent idea. We will bring it to the IT, who administers channel 22. Excellent idea. We do put it on the website. The website is hard to navigate. I know Councilman Dinizio is working on making it a little bit easier but I think channel 22 is an excellent idea. MS. SUMMERS: Yes. 1, you know, it just came to me. The other thing is, I have many friends who live in Southold, all the way to Laurel, we have had our ears tested recently. The work sessions, we cannot hear. Here I was listening, I closed my eyes literally, to hear whose voice came out clearly. Is there any possibility to be mic'ed for those work sessions? SUPERVISOR RUSSELL: No, I will let Jim speak to the issue. COUNCILMAN DINIZIO: Well, the work sessions are done differently. We are trying to make it so that we know we have the right mix in order to do it. It's not just the work session we want to record, we want the Trustees and the Planning Board. So we are kind of, there's a microphone right up there that does the work session but quite honestly, I have heard the opposite way, that Town Board meetings are hard hear and the work sessions are better. So maybe it's just the way we are speaking or who was speaking. If you notice, I hold this right up to my mouth now because I listened to it the last time, we had two gentlemen come in, two different companies come in and give us bids and both of them said that these microphones are not made for this type of environment. So they are made for screaming in for rock stars, so that's why I held it up, I wanted to listen to it tonight and see if that makes any difference. We have in today's agenda, we passed a resolution... MS. SUMMERS: That's what I noticed. Southold Town Board Regular Meeting February 27, 2018 page 40 COUNCILMAN DINIZIO: We are going to work on that RFP, make it more detailed and get it out to some companies. The problem has been is that nobody wants to work on an old system. Everybody wants to take ownership of it, they want it all. I happen to be in that kind of business so I understand that fully. That gets to be expensive. I think we have a $50,000 estimate and a $30,000 estimate just to do this room. MS. SUMMERS: So would you, in the square that you sit in, even if you come in person, it is, you have to sit right close to you to hear what you are saying. COUNCILMAN DINIZIO: Right. No, we intend to.... MS. SUMMERS: You intend to mic everyone? COUNCILMAN DINIZIO: Not individual mic's, they have (inaudible)... MS. SUMMERS: Oh, okay. COUNCILMAN DINIZIO: They have these (inaudible) that you just put on the table. Right now we just have two but we have to turn it down so low because the wiring in there is really kind of, we have to work on really just the basic stuff first. Get the base in and then start playing with how many mic's we need. Things like that. MS. SUMMERS: Because ironically, Teresa McCaskie and I had just attended Southampton Town Village Board and they had just gone, if you have ever been in there, it's a much older facility and I had also been to East Hampton to observe what they had been doing and they are individually lavaliere mic'd. And it seems to work very well. COUNCILMAN DINIZIO: Yes. I have been to both of those and they both have a crew of about three guys that do nothing but that for the town, attend all the meetings and... MS. SUMMERS: Well, it was a, I introduced myself and she said, the woman in the Village of Southampton is a volunteer but a company came in and set up but she was trained how to do it on behalf... COUNCILMAN DINIZIO: Oh, you are talking about the Village not the Town? MS. SUMMERS: The Village not the whole municipality. COUNCILMAN DINIZIO: I am talking about the town. The village's is much smaller room than the towns is. I went to the Town of East Hampton and they have a regular crew that does it. We are working on that, training a guy here. We try to do it with a little less fanfare,just trying to do it so its automatic and you know, you live and learn. I have been doing it for about two years now (inaudible) sometimes I can't get them on, sometimes I can't but it seems like we are getting a little more consistent. We have the work sessions on our website now. Southold Town Board Regular Meeting February 27, 2018 page 41 MS. SUMMERS: Oh, I know. It's wonderful. COUNCILMAN DINIZIO: You saw the first one because that's the only one we have. We'll see if this week it comes out alright and yes, that is pretty neat. MS. SUMMERS: Yes, the clarity, I don't know if you talked to Greenport but their clarity is superb. COUNCILMAN DINIZIO: They have the (inaudible). That's what we intend to do. MS. SUMMERS: They are very conservative in spending their money, trust me. SUPERVISOR RUSSELL: We agree. A couple of issues too, because a lot of people don't realize the channel 22 is through the Cablevision equipment, not town equipment. This is technically still their channel. But we are working on this, Jim has been really on top of it. I think he did talk to someone from Greenport. If not, he is planning on it. COUNCILMAN DINIZIO: I spoke to him and that guy is, again, we have a lot more meetings that have to be put on and a lot more locations that we have those meetings in than the village does. And the gentleman that sits there, he is pretty expensive. MS. SUMMERS: Well, it's astounding after eight years, we have been talking about this for eight years, doing what you are doing now, so, I am hopeful. Thank you very much. COUNCILWOMAN DOHERTY: Jim has put a lot of work into it to try to adapt to what we have and I think we are all coming to the conclusion that we have to put a whole new system in and but you know, to save the town money he has gone through everything that he can. MS. SUMMERS: Are there people that live in, there's so many talented people in Southold who have been in worlds of technology and TV and radio and god only know what, has anybody reached out to somebody like that who might, you know... COUNCILWOMAN DOHERTY: It's not so much, well, that's what we are doing now with the RFP... COUNCILMAN DINIZIO: Originally when we started out Scott was going to work with the schools, we were going to get the schools to pay attention to that stuff and we met with the superintendents and honestly, what happens is the kids kind of get, they come and go. They have band practice, so that wouldn't have been a reliable thing. And honestly, really, these microphones I found out today are 20 years old. The system is 20 years old or older than that, really it needs to be replaced. So, replace that first and then let's worry about h ow do we get more things on channel 22 or on the internet. You know, you take one bite first. We went out to bid, we got two people to come. They are not from local, Hauppauge and up the island, mostly because it's hard to find anyone out here that specializes in this kind of stuff. To physically do the work and basically guarantee it or all of that. So we have two, now we go to RFP, we see Southold Town Board Regular Meeting February 27, 2018 page 42 what happens. You know, government moves slowly. It's not like we can just write a check and get a guy to come in. We have that resolution. SUPERVISOR RUSSELL: I'm shocked to find out that these things are only 20 years old. There's a couple of things, two step process, number one, make what we do tape a better quality, so that people can hear it. That's our first priority. Secondly, is explore the options of being able to tape other meetings but people need to understand, that some of those Trustee meetings for instance, can go on for 8 hours or more. ZBA, it's an expensive proposition. The gentleman that is standing here now is actually paid for by Cablevision, as part of the franchise agreement. So we have to factor that all in. And we did talk to the schools. One of the other issues we found out was students really want to get into the production side, so it, you know, it gets a little bit mundane, it's not really fulfilling to come and just tape a taping of a meeting that is as dry as toast sometimes and I understand that, they want to learn it first and then move on to production, sportscast and newscasts and all the things they do in the schools. Would anybody else like to address the Town Board? Town Clerk Neville TOWN CLERK NEVILLE: Resolution 216,just a point of information, it's budget modification by the Accounting Department to modify the 2017 capital budget, it reads to adjust budget for project to actual spent. It may not be an error, it may be correct. I will confirm that with the Town Comptroller tomorrow morning. TOWN JUSTICE EVANS: Oh, I think we were talking about the typo there. TOWN CLERK NEVILLE: I will confirm that also. Supervisor Russell SUPERVISOR RUSSELL: Would anyone else like to address the Town Board? (No response) Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 5:1OP.M. Eliz eth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell