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Home My WebLink AboutTB-02/06/2018 ELIZABETH.A.NEVILLE Town Hall, 53095 Main Road TOWN CLERK ��°�OgOFFO(�coGy PO Box 1179 Southold,NY 11971 REGISTRAR OF VITAL STATISTICS o Fax(631)765-6145 MARRIAGE OFFICER y�'o! Telephone: (631)765 - 1800 RECORDS MANAGEMENT OFFICER southoldtown.northfork.net FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK SOUTHOLD TOWN BOARD REGULAR MEETING February 6, 2018 4:30 PM A Regular Meeting of the Southold Town Board was held Tuesday, February 6, 2018 at the Meeting Hall, Southold,.NY. Call to Order 4:30 PM Meeting called to order on February 6, 2018 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee Name Organization_ Title Status Arrived _ ...__ .W __ ...__...__..._..__. . _ _ _.__ James Dinizio Jr Town of Southold Councilman P Present William P. Ruland Town of Southold Councilman Present Jill Doherty Town of Southold Councilwoman Present Robert Ghosio Town of Southold Councilman ! Present Louisa P. Evans Town of Southold Justice Present Scott A. Russell Town of Southold Supervisor J Present Elizabeth A. Neville Town_o_f_Southold Town Clerk ! Present William M Duffy Town of Southold Town Attorney ?,.Present I. Reports 1. Land Tracking Report -' 2. Building Department Report 3. Town Clerk Monthly Report 4. Zoning Board of Appeals Monthly Report 5. Recreation Department Monthly Report 6. Trustees Monthly Report Southold Town Board Regular Meeting February 6, 2018 page 2 II. Public Notices III. Communications IV. Discussion 1. 9:00 Am - John Bredemeyer 2. 9:15 Am - Debra O'Kane, North Fork Environmental Council 3. 9:30 Am -Jim Bunchuck 4. 9:45 Am - Michael Collins,Jamie Richter and Denis Noncarrow 5. 10:00 Am - Michael Collins 6. Deer Management Program Recognition Letter 7. EXECUTIVE SESSION - Labor- Matters Involving the Employment of a Particular Person(S) 8. EXECUTIVE SESSION - Labor-Matters Involving the Employment of a Particular Corporation 9. EXECUTIVE SESSION - Potential Property Lease or Acquisition(S), Publicity of Which Would Substantially Affect the Value Thereof Opening Comments Supervisor Russell SUPERVISOR RUSSELL: Please rise and join in for the Pledge of Allegiance. Thank you. I would offer anybody the opportunity that would like to address the Town Board on any of the agenda items to please feel free? (No response) V. Resolutions 2018-121 CATEGORY.• Set Meeting DEPARTMENT. Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, February 13, 2018 at Southold Town Hall, 53095 Main Road, Southold,New York at 7:30 P. M.. Southold Town Board Regular Meeting February 6, 2018 page 3 ✓Vote Record-Resolution RES-2018-121 0 Adopted ❑ Adopted as Amended ❑ Defeated ......._. _..__..._.._..._. Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder'. 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-122 CATEGORY: Legal DEPARTMENT. Town Attorney MOA of PERE Case E-2626 RESOLVED that the Town Board of the Town of Southold hereby approves the Memorandum of Agreement between the Town of Southold and the CSEA, concerning the settlement of PERB Case Nos E-2626. ✓Vote Record-Resolution RES-2018-122 0 Adopted ❑ Adopted as Amended ❑ Defeated _._.. ._.._.._._...__...----...._....._...._...._.. Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter i 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland ; Seconder: 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 1 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-123 CATEGORY.• Contracts, Lease & Agreements DEPARTMENT. Town Attorney Agreement Galante Southold Town Board Regular Meeting February 6, 2018 page 4 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Agreement between the Town of Southold and Wayne I. Galante, Certified Court Reporter, or his agent, in connection with Court Reporting Services for the Board of Trustees, for the period from January 1, 2018 through December 311, 2018, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-123 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay V Abstain Absent ❑ Tabled ❑ Withdrawn James Dimzio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder. O ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter D ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter O ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter D ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-124 CATEGORY.• Employment-Town DEPARTMENT. Accounting Accepts Resignation of Bonnie Scott RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Bonnie Scott from the position of School Crossing Guard-Fishers Island for the Police Department effective January 1, 2018. ✓Vote Record-Resolution RES-2018-124 0 Adopted ❑ Adopted as Amended ❑ Defeated ._.. ._. ._. _.. Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 6, 2018 page 5 2018-125 CATEGORY. Local Law Public Hearing DEPARTMENT.• Town Clerk Amend Resolution #2018-107- Chapter 275 PH WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County,New York, on the 16`h day of January, 2018, a Local Law entitled "A Local Law in relation to Amendments to Chapter 275, Wetlands and Shoreline, in connection with Coastal Contractor Licensing" now, therefore, be it RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at Southold Town Hall, 53095 Main Road, Southold,New York, on the 30th day of janua",, 2018 at 4!30 . 13th day of February 2018 at 7: 31 p.m. at which time all interested persons will be given an opportunity to be heard. The proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 275, Wetlands and Shoreline, in connection with Coastal Contractor Licensing" reads as follows: LOCAL LAW NO. 2018 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 275, Wetlands and Shoreline, in connection with Coastal Contractor Licensing". BE IT ENACTED by the Town Board of the Town of Southold as follows: I. Purpose. In order to continue to protect the natural state of the shorelines and wetlands within the Town of Southold, it is the purpose of these amendments to provide herein for a strengthened system of local licensing of marine contractors in order to more fully protect homeowners and responsible marine contractors alike. 11. Chapter 275 of the Code of the Town of Southold is hereby amended as follows: >Z 275-3(a) Licensing of Coastal Contractors. A. Commencing January 1, 2018 it shall be unlawful for any person to engage in coastal construction in the Town of Southold without first obtaining a license from the Southold Town Qefk's Board of Trustees Office in accordance with the provisions of this Chapter. Such license or a copy thereof shall be available at all of the contractor's work sites and shall be produced to any official having jurisdiction upon demand. Licenses for coastal contractors are non-transferable. F. Revocation of license. Southold Town Board Regular Meeting February 6, 2018 page 6 (5) Such notice shall be sent by certified mailing to the address provided in the application for the license on file in the Town s Trustees' Office, or, in the-alternative, to the license holder's last known address. Such notice must be mailed at least five days prior to the date of the hearing. III. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately after filing with the Secretary of State as provided by law. ✓Vote Record-Resolution RES-2018-125 Rl Adopted ❑ Adopted as Amended ❑ Defeated _._._. ...__.. Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Voter 121 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Voter 10 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder: 10 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter [a ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 121 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell ; Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost Comments regarding resolution 125 COUNCILMAN GHOSIO: Just for clarity, that was to move the scheduled hearing from the 30th day of January? JUSTICE EVANS: Yes, it was scheduled for January 30, so we have to re-advertise. 2018-126 CATEGORY. Budget Modification DEPARTMENT.• Accounting 2017 Budget Modification Financial Impact To cover payroll, testing and bond counsel costs RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 General Southold Town Board Regular Meeting February 6, 2018 page 7 Fund Whole Town budget as follows: From: A.1310.1.100.100 Regular Salaries $13,200. Total $13,200 To: A.1310.1.100.200 Overtime Earnings $1,525 A1310.1.100.300 Vacation Earnings 4,398 A1310.1.100.400 Sick Earnings 3 A.1310.4.500.300 Substance Abuse Testing 200 A.1310.4.500.100 Bond Counsel/Bond Fees 7,074 Total $13,200 ✓Vote Record-Resolution RES-2018-126 0 Adopted ❑ Adopted as Amended ❑ Defeated > Yes/Aye No/Na y Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter D ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-127 CATEGORY.• Budget Modification DEPARTMENT: Highway Department 2018 Budget Modification-Highway Financial Impact.for purchase of vehicle RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 Highway Fund Part Town budget as follows: From: DB.5142.2.400.200 Snow Equipment 16,623.00 To: DB.5130.2.300.200 Heavy Duty Vehicle 16,623.00 ✓Vote Record-Resolution RES-2018-127 0 Adopted Yes/Aye No/Nay Abstain Absent Southold Town Board Regular Meeting February 6, 2018 page 8 ❑ Adopted as Amended James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Defeated William P Ruland Seconder: 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-128 CATEGORY. Equipment DEPARTMENT.• Highway Department Purchase of Freightliners RESOLVED that the Town Board of the Town of Southold herby approve the purchase of two 2009 ten-wheel drive Truck Tractor Freightliners for snow removal. The vehicles are being purchased from the State of New York Department Office of General Services for a total of $16,622.30. This is to be a legal charge to the 2018 budget line of DB.5130.2.300.200 (Heavy Duty Vehicles). ✓Vote Record-Resolution RES-2018-128 0 Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent _ _. ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Seconder: 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost Comments regarding resolution 128 COUNCILMAN RULAND: Can I comment on this resolution? As you may know, in the previous year 2017, the Highway Superintendent was able to procure the first two of these vehicles from the New York State Office of General Services and made application and in 2018 Southold Town Board Regular Meeting February 6, 2018 page 9 was awarded two more. I think what is of most importance here is, even though they are of 2009 vintage year, one vehicle has 174 miles on it and the other one has less than 12,000 miles on it and the retail value of them is somewhere in the $170,0004180,000 range so we are getting some really good heavy, later model vehicles at a fraction of their cost. 2018-129 CATEGORY.• Advertise DEPARTMENT. Public Works Advertise PIT Custodial I Worker RESOLVED that the Town.Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for part time Custodial I Worker for the Department of Public Works for one consecutive week. ✓Vote Record-Resolution RES-2018-129 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled _. ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter D ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-130 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District SWMD Budget Mod-EE Lighting Financial Impact: To supply funds for Energy Efficient lighting subject to rebate from PSEG-LI after installation. Funds can be restored to Building Maintenance after rebate is received. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 Solid Waste Management District budget as follows: From: SR 8160.4.400.200 Building Maintenance $1,500 Total $1,500 Southold Town Board Regular Meeting February 6, 2018 page 10 To: SR 8160.4.100.800 Maint/Facilities & Grounds $1,500 Total $1,500 ✓Vote Record-Resolution RES-2018-130 0 Adopted ❑ Adopted as Amended ❑ Defeated _. Yes/Aye No/Nay _ Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 _ ❑ ❑ �❑� ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tar Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-131 CATEGORY: Refund DEPARTMENT. Town Clerk Refund- Catherine Lederer RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund in the amount of$10.00 to Catherine Lederer, 115 Broad Street, Greenport,New York 11944 for a resident beach sticker purchased online at the wrong amount on November 14, 2017. ✓Vote Record-Resolution RES-2018-131 0 Adopted ❑ Adopted as Amended ❑ Defeated _ _ _..--.-.-_-.--... .__......_.......... _-----.__-- -- Yes/Aye No/Nay Abstain i Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ - ❑ ❑ Supervisor's Appt William P Ruland Voter 0 11❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-132 Southold Town Board Regular Meeting February 6, 2018 page 11 CATEGORY. Authorize Payment DEPARTMENT. Fishers Island Ferry District FIFD-Docko, Inc RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated January 22 , 2018 in regard to the payment of Docko, Inc. ✓Vote Record-Resolution RES-2018-132 Rl Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Voter O ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter Rl ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-133 CATEGORY.• Bid Acceptance DEPARTMENT. Fishers Island Ferry District FIFD-Forerunner Technologies RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated January 22, 2018 in regard to the acceptance of proposal from Forerunner Technologies. ✓Vote Record-Resolution RES-2018-133 0 Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent _ .,. ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder. O ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter El ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter p ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 6, 2018 page 12 2018-134 CATEGORY: Policies DEPARTMENT. Fishers Island Ferry District FIFD-Fuel Cargo Trip Pricing RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated January 22, 2018 in regard to Fuel Cargo Trip pricing. ✓Vote Record-Resolution RES-2018-134 0 Adopted ❑ Adopted as Amended ❑ Defeated .-_-___._._..___ ._____-.__.._....__. _._.-------- Yes/Aye __._.Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-135 CATEGORY: Budget Modification DEPARTMENT. Engineering 2017 Budget Modification - FISD Financial Impact: Transfer between Fishers Island Sewer District budget lines. No financial impact. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 Fishers Island Sewer District budget as follows: From: SS2.8120.4.400.300- System Maintenance/Repair $ 1,500.00 Total $ 1,500.00 To: SS2.8120.4.400.200 Service Contracts $ 1,500.00 Total $ 1,500.00 Southold Town Board Regular Meeting February 6, 2018 page 13 ✓Vote Record-Resolution RES-2018-135 0 Adopted ❑ Adopted as Amended ❑ Defeated ❑ Tabled Yes/Aye No/Nay Abstain Absent _. ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-136 CATEGORY.• Contracts, Lease& Agreements DEPARTMENT. Town Attorney Extension of Agreement with B&W Paving&Landscaping RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an extension Agreement with B&W Paving & Landscaping, LLC in connection with the installation of drainage improvements on Whistler Avenue to May 1, 2018, all in accordance with the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-136 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-137 CATEGORY. Budget Modification DEPARTMENT.• Solid Waste Management District Southold Town Board Regular Meeting February 6, 2018 page 14 SWMD Budget Mods-2017 Final Financial Impact•Allocate unexpended 2017 appropriations to various overdrawn lines RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 Solid Waste Management District budget as follows: From: SR 8160.1.100.100 F/T Employees, Regular Earnings $ 28,240 Total $ 28,240 To: SR 1490.1.200.100 P/T Employee-Reg Earnings $ 110 SR 8160.1.100.200 F/T Employee-Overtime Earnings 3,620 SR 8160.1.100.300 F/T Employee-Vacation Earnings 840 SR 8160.1.100.400 F/T Employee-Sick Earnings 14;090 SR 8160.4.100.100 Office Supplies/Stationary 110 SR 8160.1.100.110 Pre-printed Forms 710 SR 8160.1.100.125 Misc. Supplies 190 SR 8160.4.100.130 Safety Supplies 80 SR 8160.4.100.200 Diesel Fuel 300 SR 8160.4.100.552 Maint/Supply Volvo Loader 40 SR 8160.4.100.566 Maint-CAT Quarry Truck 150 SR 8160.4.100.573 Maint/Supply-Trommel Screen 120 SR 8160.4.100.600 Misc. Equipment Maint/Supply 450 SR 8160.4.100.630 Maint/Supply-SW Coord Vehicle 80 SR 8160.4.100.650 Town Garbage Bags 440 SR 8160.4.200.200 Light & Power 2,340 SR 8160.4.400.610 Vending Machine Maint 250 SR 8160.4.400.805 MSW Removal 1,720 SR 8160.4.400.810 C&D Disposal 1,680 SR 8160.4.400.817 C&D Trucking 90 SR 8160.4.400.870 Paper Shredding Services 60 SR 8160.4.400.950 Vehicle GPS 30 SR 8160.4.500.500 Credit Card Processing Fees 740 Total $ 28,240 ✓Vote Record-Resolution RES-2018-137 121 Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dmizio Jr Mover 21 ❑ ❑ ❑ ❑ Tabled William P Ruland Seconder: 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Voter El ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Voter El ❑ ❑ ❑ ❑ Rescinded Scott A.Russell Voter p ❑ ❑ ❑ ❑ Town Clerk's Appt 0 Supt Hgwys Appt Southold Town Board Regular Meeting February 6, 2018 page 15 ❑ No Action ❑ Lost 2018-138 CATEGORY: Budget Modification DEPARTMENT: Public Works DPW Budget Mod Financial Impact: To cover overdrawn accounts at year end 2017 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 General Fund Whole Town budget as follows: From: A.1620.4.400.100 Building Maintenance & Repairs $5,333 Total $5,333 To: A.1620.4.600.200 Refuse Disposal $3,941 A.5182.4.100.200 Gasoline & Oil 100 A.5182.4.100.500 Motor Vehicle Parts/Supplies 446 A.5182.4.400.700 Pole Rental 846 Total $5,333 ✓Vote Record-Resolution RES-2018-138 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay V Abstain Absent ❑ Tabled James Dinizio Jr Voter El ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Seconder.. El ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-139 CATEGORY: Legal DEPARTYWENT: Town Attorney Southold Town Board Regular Meeting February 6, 2018 page 16 Appoint dames Ryan as Counsel to Board of Assessors RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a retainer agreement with James Ryan, Esq. to act as counsel to Town of Southold Board of Assessors. ✓Vote Record-Resolution RES-2018-139 0 Adopted ❑ Adopted as Amended ❑ Defeated --_._.,___......____._.._..__.._._._______. .__._.._..._._........_.._ Yes/Aye NoNay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appi Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: O ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-140 CATEGORY.• Budget Modification DEPARTMENT. Planning Board Budget Modification -Planning Financial Impact. to cover over expenditures RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 General Fund Part-Town budget as follows: From: B.8020.4.600.200 Misc., Meetings & Seminars $ 937.00 Total $ 937.00 To: B.8020.1.200.100 P/T Employee Regular Earnings $ 80.00 B.8020.4.600.300 Misc., Travel Reimbursement 857.00 Total $ 937.00 ✓Vote Record-Resolution RES-2018-140 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Ruland Voter 0 ❑ ❑ ❑ 0 Tabled Jill Doherty Voter 0 0 0 ❑ Southold Town Board Regular Meeting February 6, 2018 page 17 ❑ Withdrawn Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-141 CATF_GOR Y.• Employment-Town DEPARTMENT.• Accounting Appoint Stacey A Lashley Full Time Clerk Typist RESOLVED that the Town Board of the Town of Southold hereby appoints Stacey A. Lashley to the position of a full-time Clerk Typist for the Human Resource Center, effective February 26, 2018, at a rate of$38,053.51 per year, pending background search completion. ✓Vote Record-Resolution RES-2018-141 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action. ❑ Lost 2018-142 CATEGORY. Authorize to Bid DEPARTMENT.• Town Attorney Advertise for Bids Community Center Building Exterior Southold Town Board Regular Meeting February 6, 2018 page 18 RESOLVED that the Town.Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the improvements to the Exterior of the Southold Town Community Center Building. ✓Vote Record-Resolution RES-2018-142 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder. 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-143 CATEGORY: Employment-Town DEPARTMENT. Accounting Hire School Crossing Guard-Police Department RESOLVED that the Town Board of the Town of Southold hereby appoints Michele M. Klimczak to the position of a Part Time School Crossing Guard to fill in those posts due to illness or vacation effective February 7, 2018. Salary to be determined by the traffic post covered ✓Vote Record-Resolution RES-2018-143 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ WithdrawnJames Dinizio Jr Voter 0 ❑ ❑ ❑ [ISupervisor's Appt William P Roland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 6, 2018 page 19 2018-144 CATEGORY: Contracts,Lease &Agreements DEPARTMENT.• Town Attorney Execute Agreement Between Town of Southold and New York State Energy Research and Development Authority RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and New York State Energy Research and Development Authority in connection with the installation of a photovoltaic (PV) solar array at the Town Animal Shelter, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-144 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 121 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder. 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-1-45 CATEGORY. Employment- Town DEPARTMENT: Accounting Hire School Crossing Guard-Police Department RESOLVED that the Town Board of the Town of Southold hereby appoints Thomas L. Shalvey Jr. to the position of a Part Time School Crossing Guard to fill in those posts due to illness or vacation effective February 7, 2018, pending background check completion. Salary to be determined by the traffic post covered. ✓Vote' Record-Resolution RES-2018-145 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Voter 0 ❑ ❑ ❑ ❑ Withdrawn Jill Doherty Voter 0 ❑ ❑ El ❑ Supervisor's Appt Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Ta,x Receiver's Appt Louisa P Evans Mover 0 0 0 0 Southold Town Board Regular Meeting February 6, 2018 page 20 ❑ Rescinded Scott A.Russell Voter 10 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ N6 Action ❑ Lost 2018-146 CATEGORY• Close/Use Town Roads DEPARTMENT: Town Clerk Out Run Rett 5K Financial Impact:Police Department Cost for Event: $672 00 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Rett Syndrome Research Trust to hold its Out Run Rett 5K Run/Walk on May 5, 2018 from 7:30 AM to 12:00 PM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Road Clean-up Deposit, are waived. ✓Vote Record-Resolution RES-2018-146 * Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ 'Withdrawn James Dinizio Jr Voter 21 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter El ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter EI ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 10 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder. 10 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter El ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-147 CATEGORY.• Authorize to Bid DEPARTMENT. Town Attorney Bid for Solar Array-Animal Shelter RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the Installation of photovoltaic (PV) solar array at the Town Animal Shelter. Southold Town Board Regular Meeting February 6, 2018 page 21 ✓Vote Record-Resolution RES-2018-147 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Mover O ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder. 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-148 CATEGORY.• Close/Use Town Roads DEPARTMENT: Town Clerk North Shore Bike Tour Financial Impact: Total Department Cost for Event S'74 00 RESOLVED that the Town Board of the Town of Southold hereby grants permission to Live On NY to use the following route for its North Shore Bike Tour, beginning at Osprey Dominion Winery, Main Road, Peconic, east on Route 25 to Moore's Lane, Greenport, north on Moore's Lane to the North Rd, east to Orient Point State Park, Orient and back to the winery, on Sunday, May 20, 2018 from 7:30 AM to 4:00 PM provided they follow all the conditions in the Town's Policy for Special Events on Town Properties. RESOLVED that permission is granted to use the parking lot at the Peconic Lane Community Center(next to Recreation Center) for over-flow parking. ✓Vote Record-Resolution RES-2018-148 0 Adopted ❑ Adopted as Amended ❑ Defeated . . . Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 6, 2018 page 22 2018-149 CATEGORY.• Contracts, Lease& Agreements DEPARTMENT: Town Clerk Authorize Supervisor to Execute a Grant Agreement Financial Impact:Authorize Supervisor to execute a grant agreement between the Town and the Dormitory Authority of the State of New York for improvements to the Community Center RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Grant Distribution Agreement with the Dormitory Authority of the State of New York ("DASNY") in connection with a State and Municipal Facilities Program ("SAM") grant to be utilized for improvements to the Southold Town Community Center in the amount of$50,000.00 for which funds will be advanced from the General Fund until Grant reimbursements are received. ✓Vote Record-Resolution RES-2018-149 0 Adopted ❑ Adopted as Amended ❑ Defeated - - - -. --- - - ---- ------_____------ Yes/Aye No/Nay Abstain Absent ❑ Tabled ---- _.__.. ...___ _._._...___:____�—__ James Dinizio Jr Voter � ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder. 00 ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-150 CATEGORY: Authorize to Bid DEPARTMENT: Public Works Advertise for Truck for DPW RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for bids for a truck for the Department of Public Works ✓Vote Record-Resolution RES-2018-150 0 Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated James Dinrzio.Ir Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Voter 0 ❑ ❑ ❑ 0 Withdrawn Jill Doherty Voter 0 0 0 0 Southold Town Board Regular Meeting February 6, 2018 page 23 ❑ Supervisor's Appt Robert Ghosio Seconder, 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Rescinded Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-151 CATEGORY. Contracts, Lease & Agreements DEPARTMENT.• Town Attorney Execute Agreement Between Town of Southold and the Group for the East End in Connection with the Bay to Sound Project RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and the Group for the East End in connection with the Bay to Sound Project for a period of two (2) years ending March 31, 2019, subject to the approval by the Town Attorney. ✓Vote Record-Resolution RES-2018-151 0 Adopted ❑ Adopted as Amended ❑ Defeated --- Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Voter 0 ❑ ❑ ❑ Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder. 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-152 CATEGORY. Support/Non-Support Resolution DEPARTMENT. Government Liaison Improvement Pike Street Parking Lot RESOLVED that the Town Board of the Town of Southold hereby supports the application of the Mattituck-Laurel Civic Association for grant funding under the Suffolk County Downtown Southold Town Board Regular Meeting February 6, 2018 page 24 Revitalization (Round 15) Grant Program, for improvement to the Pike Street Municipal Parking Lot, Mattituck and authorizes Supervisor Scott Russell to sign an Inter-Municipal Agreement and Easement with Suffolk County, as part of this grant application. ✓Vote Record-Resolution RES-2018-152 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Mover E ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-153 CATEGORY.• Equipment DEPARTMENT: Government Liaison Transfer Vehicle from Fishers Island to Central Garage RESOLVED that the Town Board of the Town of Southold hereby transfers Asset 4070, a 1997 Ford, from Fishers Island to Central Garage effective immediately. ✓Vote Record-Resolution RES-2018-153 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr ; Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder; 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-154 CATEGORY. Committee Resignation Southold Town Board Regular Meeting February 6, 2018 page 25 DEPARTMENT: Town Clerk CAC Resignation RESOLVED that the Town Board of the Town of Southold hereby accepts, with regret, the resignation of Keith McCamy from his position as a member of the Conservation Advisory Counsel, effective immediately. ✓Vote Record-Resolution RES-2018-154 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder: 0 ❑ ❑ ❑ ❑ Supt Flgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-155 CATEGORY.• Budget Modification DEPARTMENT. Land Preservation 2017 CPF Budget Modification Financial Impact.Budget modification is needed to provide funding for an overdrawn 2017 budget line for apart time employee's earnings RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 Community Preservation Fund (2% tax) budget as follows: To: CM.1620.1.200.100 p/t Employees - Regular Earnings $ 726.59 From: CM.1620.1.100.100 f/t Employees - Regular Earnings $ 726.59 ✓Vote Record-Resolution RES-2018-155 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dmizio.Ir Voter 0 ❑ ❑ ❑ 0 Defeated William P Ruland Voter 23 0 0 0 Southold Town,Board Regular Meeting February 6, 2018 page 26 ❑ Tabled Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Seconder: 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-156 CATEGORY. Authorize Payment DEPARTt9ENT.• Town Attorney Replacement Copier Purchase RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Acquisition Agreement between the Town of Southold and Canon Financial Services, Inc., to purchase a copier in the amount of$9,008.00, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-156 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder. 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-157 CATEGORY. Authorize to Bid DEPARTMENT: Government Liaison Advertise for Improvement Pike Street Parking Lot RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Southold Town Board Regular Meeting February 6, 2018 page 27 Town Clerk's office to advertise for bids for the improvement to the Pike Street Municipal Parking Lot, Mattituck. Specifications to be provided by Town Engineer. ✓Vote Record-Resolution RES-2018-157 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio 1r Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder: O ❑ ❑ ❑ ❑ Tai Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-158 CATEGORY.• Budget Modification DEPARTMENT.• Accounting 2018 Budget Modification- Capital(IT) Financial Impact:Establish budgets for 2018 Information Technology Capital Projects WHEREAS the Town Board of the Town of Southold adopted a 2018 Capital Budget which includes an appropriation for Information Technology projects, and WHEREAS the Town's Capital Budget process requires a resolution to formally establish Capital Budget items in the Capital Fund, now therefore be it RESOLVED that the Town Board of the Town of Southold hereby authorizes the establishment of the following Capital Projects and amends the 2018 Capital Budget as follows: Capital Project Name: FY2018 Information Technology Capital Financing Method: Transfer from the General Whole Town Fund Budget: Revenues: H.5031.33 Interfund Transfers Server Upgrade $17,000 H.5031.35 Interfund Transfers Personal Computers $3,500 Total $20,500 Appropriations: Southold Town Board Regular Meeting February 6, 2018 page 28 H.1680.2.600.100 Workstations & Printers Capital Outlay, Equip $3,500. H.1680.2.600.550 Server Upgrade Capital Outlay, Equip $7,500. H.1680.2.600.600 Police Server Capital Outlay, Equip. $9,500 Total $20,500 ✓Vote Record-Resolution RES-2018-158 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn lames Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Roland Seconder. 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-159 CATEGORY: Close/Use Town Roads DEPARTMENT.• Town Clerk Waive Parking Regs for Surfriders RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Surfrider Foundation, eastern Long Island Chapter to park vehicles of participating members to park at 67 Steps, Greenport on February 10, 2018 for the purpose of cleaning the beach, and these vehicles shall be exempt from Southold Town parking fees for those days provided the Participants display a club card visible in the car•, and Applicant contacts Captain Kruszeski of the Southold Police Department with a sample of cards and instructions for proper placement of the cards. ✓Vote Record-Resolution RES-2018-159 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Roland Mover 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ 0 Tax Receiver's Appt Scott A.Russell Voter 0 0 0 0 Southold Town Board Regular Meeting February 6, 2018 page 29 ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-160 CATEGORY.• Legal DEPARTMENT. Town Attorney Schroeder Claim RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the payment of the sum of$3,794.38 to Jason Schroeder for property damage stemming from an incident on September 8, 2017, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-160 0 Adopted ❑ Adopted as Amended ODefeated ----..._..__._.— —�_____.______.__..__,_.____._.._..__...__.r_. Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty ; Voter 0 11 ❑ ❑ ❑ Rescinded Robert Ghosio Seconder. 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-161 CATEGORY.• Attend Seminar DEPARTMENT. Planning Board Attend Seminar-James H. Rich III, Planning Board Vice-Chairman Resolved that the Town Board of the Town of Southold hereby grants permission to James H. Rich III, Planning Board Vice-Chairman, to attend the NYSDEC Erosion and Sediment Control Training in Shelter Island,NY on February 27, 201.8. All expenses to be a legal charge to the 2018 Planning Department budget. ✓Vote Record-Resolution RES-2018-161 0 Adopted Yes/Aye No/Nay Abstain Absent Southold Town Board Regular Meeting February 6, 2018 page 30 ❑ Adopted as Amended James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Ruland Voter 2 ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter D ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Mover 17 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Seconder. 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter0 ❑ ❑ ❑ ❑ Rescinded ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-162 CATEGORY. Budget Modification DEPARTMENT. Town Clerk 2017 Budget Modification- Town Clerk Financial Impact. This budget modification is necessary to cover the payment of accrued overtime in the Town Clerk's Office as a result of the town audit by the New York State Comptroller's Office which ordered the reconciliation of clerks daily cash reports,preparation of daily deposit, and deposit into the bank at the close of business in the Town Clerk's Office on a daily basis. 02/06/18 A.1410.1.100.100 . Town Clerk Full-Time Employees $5,768.00 RESOLVED the Town Board of the Town of Southold hereby modifies the 2017 General Fund Whole Town Budget as follows: From: A.1410.1.100.100 Town Clerk Personal Services Full-Time Employees Total $5,768. To: A.1410.1.100.200 Town Clerk Personal Services Overtime Total $5,768. ✓Vote Record-Resolution RES-2018-162 ❑ Adopted _._................................................_.._....... ,... ....1_...._ -..... _.,.. ..._... .._ .__...-......__ ........._.... Y es/A ye No/Nay Abstain Absent ❑ Adopted as Amended - - — James Dinizio Jr Mover 21 ❑ ❑ ❑ ❑ Defeated William P Ruland Seconder: 0 ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter O ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt ❑ Tax Receiver's Appt Louisa P Evans Voter J 2 ❑ ❑ ❑ ❑ Rescinded Scott A.Russell Voter 1 2 ❑ ❑ ❑ 0 Town Clerk's Appt Southold Town Board Regular Meeting February 6, 2018 page 31 ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-163 CATEGORY.• Legal DEPARTMENT: Highway Department Highway Excavation Permit Fees RESOLVED that the Town Board of the Town of Southold hereby modifies the fees for the Application/Permit for Highway Excavation and Repair as follows: Basic Application Fee for Each Project Location $500.00 Service Connections Excavations $50.00 /connection Additional Excavations same service $20.00 /Additional Excavations 18" in depth or less $10.00 /Linear Foot Excavations 5' in depth $30.00 /Linear Foot Excavations 5' in depth and over $50.00 /Linear Foot Utility Repair Excavations $1,000.00 /Excavation Repairs Same Service $500.00 /repair ✓Vote Record-Resolution RES-2018-163 0 Adopted ❑ Adopted as Amended ❑ Defeated ---� --� -^_-- — Yes/Aye No/Nay Abstain Absent ❑ Tabled James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Withdrawn ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-164 CATEGORY.• Budget Modification DEPART,'VIENT. Public Works 2018 Budget Modification-DPW Financial Impact to cover purchases to replace furniture and mats damaged by Town Hall flood Southold Town Board Regular Meeting February 6, 2018 page 32 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Whole Town budget as follows: Increase• A.2680.00 Insurance Reimbursements $41,174 Total $41,174 Increase: A1620.4.400.100 Building Maint/Repairs $37,674 A.1620.2.100.300 Furniture/Furnishing Chairs 3,500 Total $41,174 ✓Vote Record-Resolution RES-2018-164 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Mover 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder. 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-165 CATEGORY. Local Law Public Hearing DEPARTMENT. Town Clerk Amend Resolution 2018-110 PH2/13 @ 7.30 Pnz - Chapter 205 WHEREAS, there has been presented to the Town Board of the Town of Southold, Suffolk County,New York, on the 16th day of January, 2018, a Local Law entitled "A Local Law in relation to Amendments to Chapter 205, Public Entertainment and Special Events" now, therefore, be it RESOLVED that the Town Board of the Town of Southold will hold a public hearing on the aforesaid Local Law at the Southold Town Hall, 53095 Main Road, Southold, New York, on the 13th day of Ferry March, 2018 at 7:30 p.m. at which time all interested persons will be given an opportunity to be heard. The proposed Local Law entitled, "A Local Law in relation to Amendments to Chapter 205, Public Entertainment and Special Events" reads as follows: Southold Town Board Regular Meeting February 6, 2018 page 33 LOCAL LAW NO. 2018 A Local Law entitled, "A Local Law in relation to Amendments to Chapter 205, Public Entertainment and Special Events". BE IT ENACTED by the Town Board of the Town of Southold as follows: Chapter 205. Public Entertainment and Special Events Article I. General Provisions §205-1. Purpose. It is the intent of this chapter to establish procedures and requirements for conducting special events in the Town of Southold to preserve the public peace, good order and the integrity of the use regulations established under the Zoning Code, to properly provide for the health, safety and welfare of the general public and to provide penalties for violations of the provisions herein. 205-2. Definitions. As used in this chapter, the following terms shall have the meanings indicated: PARKING CAPACITY For the purposes of this chapter, parking capacity shall be the number of cars, limousines or buses permitted on the site according to a site plan approved by the Town of Southold Planning Board. SPECIAL EVENT Any temporary gathering, demonstration, performance, exhibition, amusement or activity that is not currently a permitted use of the property in the applicable zoning district or which requires a parking area to accommodate all vehicles transporting attendees to the event that is larger than the existing parking capacity of the site that is conducted or sponsored by a person, organization, entity or association, including, but not limited to, carnivals, circuses, fairs, bazaars, outdoor shows and concerts, parades, walks, runs, marathons, bicycle races or motorcycle rallies, which may involve one or more of the following: A. The closing of a public street. B. The use, blocking or restriction of Town property, roads or rights-of-way; C. The use of amplified sound exceeding the standards set forth in Chapter 180 of the Town Code. D. The sale of merchandise that is not ordinarily sold in the normal course of the applicant's business. E. The sale or service of food to the public with the exception of the following: (1) On land used in agricultural production, the sale or service of food products composed primarily of ingredients produced on site; or (2) On land used in agricultural production that maintains a winery or farm winery license issued by the New York State Liquor Authority, the sale or service of food items which customarily complement wine tastings and that are ordinarily consumed while standing or walking and without the need for utensils. F. The substantial increase or disruption of the normal flow of traffic on any street or highway. Southold Town Board Regular Meeting February 6, 2018 page 34 G. The placement of portable toilets. H. The placement of temporary no-parking or directional signs or banners. I. The use of any Town services that would not be necessary in the absence of such an event. SPECIAL EVENT COMMITTEE The Special Even Committee, also referred to in his chapter as the "Committee" shall review applications forwarded to it by the Town Clerk's Office. The Committee shall make determinations as to the completeness of the application, request further documentation as it deems necessary as set forth in this Chapter, and make recommendations to the Town Board as to whether the application should be granted or denied. The Committee shall consist of: the Government Liaison Officer, who shall act as the Chairperson; the Chairperson of the Zoning Board of Appeals or his or her designee; the Planning Director or his or her designee; the Chief of Police, or his or her designee, and; the Chief Building Inspector, or his or her designee. The Town Attorney shall act as counsel to the Committee. The Town Board shall appoint a secretary to assist the Committee in the processing of applications. 205-3. Permit required. A. To preserve public peace, good order and the health, safety and welfare of the residents of the Town of Southold, special events shall be prohibited in the Town of Southold unless a special event permit is obtained in accordance with the requirements set forth in this chapter and as follows: (1) All special events epet4y and with an expeeted attendanee of less 1,000 aaendteies shall -Appfeval of the Chair-per-sen ef the Zoning Beafd e Appeals in aeeer-danee with the terms set fei4h in Aftiele 11 of this shall require the issuance of a Special Event Permit by a resolution of the Town Board. a4endees or- speeial events; en Tevan_pr-epei4y shall obtain the appr-eval of the T-oA%Board as set fei4h in A i4iele H! of'this ..hapte B. The provisions of this chapter shall not apply to: (1) Any event held on property owned by any special district that is contained on site and has adequate parking, ingress, egress, traffic control and sanitary facilities to host such an event; (2) Any event held on property owned by a not-for profit for its own fundraising that is contained on site and has adequate parking, ingress, egress, traffic control and sanitary facilities to host such an event; (3) Occasional events on private residential properties hosted by the owner thereof to celebrate family events, holidays, charitable or other not-for-profit fundraisers; Southold Town Board Regular Meeting February 6, 2018 page 35 however, any use of residential property for profit, such as a venue for weddings or other events, is prohibited. Article II. Special Events Requiring Chairperson of Zoning Board of Appeals Approval Permit Application Requirements and Procedure 205-4. Application requirements. The following information and materials are to be submitted with an application for a special event permit. The Zening Beafd of Appeals offieemay-accept a—Single appliea4ien for- - !vent or-a se ies of similar- events (not te exeeed six in a three month per-ied) that are of Nke � ra A. A completed special event application form which includes the following information: (1) The name, address and telephone number(s) of the person(s) who will be organizing the event and who can be contacted prior to and during the event by Town officials. (2) The address of the event location. (3) The proposed dates and hours of the special event, including setup and shutdown times. (4) The expected maximum number of persons intended to use the property at one time and collectively, including organizers, employees, vendors, exhibitors and spectators/participants. (5) Expected number of automobiles and other vehicles intended to use the property at one time and collectively. (6) The name, address and telephone number of the person(s) who will be engaged in the preparation and/or sale of food, alcohol, or beer and a copy of the State Liquor Authority license and County Department of Health Services permit number for the activity. (7) The name, address and cellular telephone number of any security company which will work on the premises, and a description of the duties to be performed. (8) The dimensions of any tents to be utilized for the event. All tents erected in connection with an event will require an application to, and the approval of, the Building Department. (9) Certification that the property where the event is to take place is not subject to any covenant or restriction-limiting its use, or if the use is restricted by easement or otherwise, a copy of a survey or diagram depicting the easement area and any reserved area where development rights are intact. (10) The applicant must provide a certificate of general liability insurance naming the Town of Southold as an additional insured with limits of $1,000,000 per occurrence or such other limit as may be required by the Southold Town Board Regular Meeting February 6, 2018 page 36 Town Board for events where expected attendance exceeds 500 attendees. B. The appropriate An application fee. (1) The fees for Special Event permits shall be proscribed by a resolution of the Town Board in the folio * „ts f o eb event.: ahFer- events where-the-expected a4endance is less than 500 attendees-. Q�0. hFer events h the ted rtendanee 500 to 1,000 .,t+endees- $250 where cirr'pccrca-iTrccrrasffrccis�v�cv�crrrcrracc,7-yz�v. �/Z_Appi'rcat}ensftYrttrai�bmitt cd zcrt1a 60 daysprior-to the Iivnescdrcvcit be r-ejeeted o ubje .t to , late p g fee of$254 C. A general description of the proposed event including: (1) The purpose of the event and description of the nature of the activities to be carried on and the admission fee to be charged, if any. (2) The names of groups, organizations, charities or individuals who shall benefit from the proceeds of the event. D. A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s) that will be in operation during the course of the event and any proposed building, structure or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors, vendors, employees and organizers. (5) The location of all exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must Southold Town Board Regular Meeting February 6, 2018 page 37 allow for 300 square feet per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) A plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash, rubbish or other refuse. (13) The location and a description of any additional lighting to be utilized in conjunction with the event. (14) The location of sanitary facilities on site. E. A description of any signage to be displayed adjacent to a Town, county or state road, including size, location and dates of display. F. A certificate of insurance not less than $2,000,000 naming the Town of Southold as an additional insured. G. A minimum cleanup deposit of$250. F-H. The Ghaifpersen Town Board may require the applicant to send and provide certification that written notice was sent to every property owner abutting or adjacent to the property where the event is to be held, as shown on the current Town of Southold assessment roll, and directly opposite (by extension of the lot lines through a street or right-of-way) of the property that is the subject of the application. Said notice shall include the date, time and location of the proposed special event. G.I. Notwithstanding the foregoing, the rh.,i fpe.-se of the Zoning Board of Appeals Town Board, upon request by an applicant, may waive in whole or in part any of the foregoing application requirements upon a finding that said requirements are not necessary for proper consideration of a permit application in accordance with the standards set forth in § 205-5E(1) through (15) or for the protection of health, safety and welfare. The Town Board's determination of any waiver request shall be in writing to the applicant and shall specify the reason for the grant or denial. If a waiver is granted, the Town Board may attach appropriate conditions to protect the public interest. 205-5. Application review procedure and standards. A. All applications for a special event permit must be submitted at least 60 days prior to Southold Town Board Regular Meeting February 6, 2018 page 38 a proposed event to the Zoning Board of Appeals Town Clerk's Office. Any .Beat.,, that : not , plete may of be aeeepted anor-pr-eeessed. Upon receipt of an application for a special event permit, the Town Clerk shall cause the application to be forwarded to the Special Event Committee. B. Upon receipt of an application, the Committee shall review the application and make a determination as to completeness. `x"'en the Ghaifporsen of the Zoning Board of Appeal s Upon making a determination that the application is complete, rbcs the Ghaifper-sen.Committee shall cause the application and related documentation to be distributed to any Town, county or state agencies that may have jurisdiction over the event for their review and comment on any of the criteria set forth in § 205-5E of this article. Such referrals may include the Police Department, the Planning Department, the Building Department, the Office of the Zoning Board of Appeals, the Suffolk County Planning Commission, the Land Preservation Department, the Code Enforcement Department, the Fire Iispeeter Marshal, the Assessors' Office and/or the Town Attorney. C. Upon receipt of comments, the the Chairperson ef the Zoning Board of Appeals Committee shall review the complete application and make a recommendation to the Town Board as whether to grant the application, deny the application, or grant the application with conditions. In considering whether to recommend approval or denial of the application, the Committee shall consider the criteria set forth in subsection "E" of this section. deter-mine whether-to r qns to the ^ ed event appheatien.. D. if no r-evisie rl or upon the submission of ar-evised a phe tion th-e with ,.endit: The Committee shall make a recommendation to the Town Board within 30 days of receipt of a complete application. E. Upon receipt of an application from the Special Events Committee, the Town Board shall review the application and make a determination whether to; grant the application as applied for, den,, t�pplication, or grant the application with conditions. In making its determination the Town Board shall consider the following: (1) The size and capacity of the site to accommodate the proposed event. (2) The facilities available. (3) The availability of highways and other means of transportation to and from the site. (4) The impact of the event on the safe and orderly movement of traffic within and contiguous to the event. (5) The need for the Town to police such event, and whether the number of police officers assigned to properly police such event will prevent the Town from providing adequate police protection to the remainder of the Town. Southold Town Board Regular Meeting February 6, 2018 page 39 (6) The impact of the event on fire and police protection and ambulance service to the areas contiguous to the event and to the Town in general. (7) The impact of the event on the movement of firefighting equipment or ambulance service to the Town or to areas contiguous to the event. (8) The impacts on adjacent property owners and the surrounding neighborhood. (9) Whether the owner, applicant or event sponsor has violated a previously issued special event permit. (l 0) Verification that there are no outstanding violations on the property at which the event will be held or any outstanding or unsatisfied conditions of a Town agency approval, including, but not limited to, those of the Planning Board or the Zoning Board of Appeals. (11) Verification that the grant of the permit will not violate any existing covenants or easements on the property. (12) Whether a permit has been granted for a prior event that was the same or substantially similar in size and scope to the event applied for and/or resulted in the impacts defined in Subsection E(4), (5), (6), (7) and (8) above. (13) Whether the frequency of prior or proposed special events on the site constitutes a change or intensification of the permitted use of the property necessitating a use variance or further site plan review. (14) If an applicant is requesting a special event permit that was held the previous year, the verification must be submitted from those charities listed on the previous application. (15) Any other matters that relate to the health, safety and welfare of the general public. F. A deposit shall be made in an amount to be determined prior to issuance of the permit based upon the estimated direct costs attributable to additional police and highway costs associated with the event. After the event, the deposit will be used to cover such costs, and any monies remaining will be returned to the applicant. G. Where the Town determines that there is no specific Town benefit from the event or that the event is conducted for profit, an additional deposit shall be made in an amount to be determined prior to issuance of the permit based upon the estimated direct costs attributable to additional police, highway and cleanup costs associated with the event. After the event, the deposit will be used to cover such costs, and any monies remaining will be returned to the applicant. If the costs incurred by the Town exceeds the amount deposited, the applicant shall be responsible for the additional costs incurred by the Town as a result of the Special Event. Southold Town Board Regular Meeting February 6, 2018 page 40 H. A special event permit is not transferable and shall expire at the close of the event(s) for which it is issued. I. The special event permit issued hereunder shall be displayed on the premises during the special event and shall be available for inspection by a police officer or other enforcement officer of the Town upon request. J. Applications for tent permits required for any event must be submitted directly to the Building Department. K. At the sole discretion of the Committee, applications that are submitted less than 60 days prior to the proposed event may be rejected or be considered subject to the applicant payingalate processing fee. 205-6. Appeal from denial of a special event permit. An applicant who is denied a permit by the the Chairperson Zoning Beat' of "„peals Town Board may apply to the Town Board for reconsideration of the application by filing an appeal with the Town Clerk within 10 days of the date of the denial. A complete copy of the application submitted to the nffiee of the Zoning Board of Appeals shall accompany the request for reconsideration. The Town Board may, following a public hearing, affirm, amend or reverse the determination the Chairperson of the Zoning Board of Appeals its prior decision subject to any conditions deemed appropriate under the circumstances. Af4iele M. C .,1 Events Re Town Ilea }205 7 > ,ents held en T.,.,,,, 1.,..ds o opts o eedi, 1,000 attendees, 0 0 o-crrrcrrcrcc�. A=-A'fly e e-11-11-1 -pr-opei4y eyv%ed, !eased or- eefitr-elled by the Tewn or-any event where t fflajer-ity of the Town Beafd fellewing the submission of an applieatien to the TeNvn Glefk 60 days pr-iar-to the proposed event. In i _ pplieatiens fer- sueh events, the Town Board may fjhThe size ef the premises in r-elmien te the number-of people at4ending the event-. > > noise, lighting and refuse. se gf eat that the events eenstitute a persistent usage of the pr- ipatible with eh.faete« o with that of the suff ..ring area. C4hGenfliets-with r roar-, publ:.. , of trhre land r-eads or-facilities invelyed. f��Whether-the applieant has been eonvieted for-failure to eofnply with the temfls of this ehapte within the past thfee yeaf-s-. fkL-Adher-enee te the Tewn Board pokey E)f di vents at Town beaehes and par-ks f off the 1~'«;day before the obse-.,.nee .,f Tifo.,-,.,,-ial Day , ntii Tabor-Da Southold Town Board Regular Meeting February 6, 2018 page 41 eafmot be mitigated. When deeiding whieh event to deny, the Town Board shall considef th-e following: f2�Wn ther the cont !bl Whethe.er the site has been s„b;eet to ., violatien,A,ithin the last three , f.g�The date the pefmit appheation was submitted, fd)=If events eeeur-fed the prior-ealendar-year-, the Ghaifper-sen of the Zening Board of Appeals shall eensider-what their ; aet . „ that .,ren of the Town. /e\ Whether the event will yield ., dena4 en to eneer-ffier-e 1„enl ehnr;t;D==For-any speeial event that is te be held on land owned, !eased ef eefitfelled by the Town 0 oo_ a Southold the . nl:e tion shall inelude the folio...*„a,• > mailing addFess, e mail address and telephone nufnber-(s) of the pefsen(s) whe will be organizing the event and who ean be eantaeted pr-iof to and during the event by Town. offieials. 02)=T-he psed event le.,ntion and type of'e.,efA (O=The proposed dates and hours of the speeial event, ineluding setup and shutdown times. 0)=T-he expeeted maximum number-ef per-sons intended to use the pr-ep ffle and ealleetively> > > > event,(t)=If theFe are any speeial r-equir-ements needed for-the ineluding, but,net lifnited te, G)=An applieation fee in the sum ef$250 for- events where the expeeted attendanee does not exeeed 1,000 attendees, a)=A eeFt;fie to of:n^n,.^nee of less than $2,000,000 naming the Te.,,n of Southold as additional insured. (4 n minimumele.,n„n deposit of$250 (5)=Wher-e the Town detefmines that there is no speeifie Toy,%benefit fFefn the event or-that the event is eondueted for-profit, an additienal deposit shall be made in an afneunt to be deteffflified poliese, highway and eleanup eests asseeiated with the event. After-the event, the deposit will be 7 T.,.,,,, Clerk, • (h) =Any ration required the TClerk, sha-l-l-inelude all-infefratierequired under- §2AE4 ,as well as the fol1,,,,,;.,rt- E IA n.. ^ plie,tion foe of$350. e)=A eei4ifieate of insur-anee not less than $2,000,000 naming the Town of Southold as a additional insured. event.a)=4:he Town Board the appheant to send and provide eeftifieation that Wfitten netiee was sent to ever-y pr-epeAy owner-abutting or-adjaeent - . I .y where the event is to be held, as shown on the eurrent Town of Southold assessment r-ell, and dir-eetly opposite (by extensien ef the let lines thfeugh a street or-right of way) of the pr-epei4y tha! is the subjeet of the applieation. Said notiee shall inelude the date, time and leeation of the proposed speeial D. Notwithstanding the foregoing, the Town fn > upen request by an applieant, whole , in part ., of the foregoing nlieat; ,n r ,oto upon a finding thzto_;_d Southold Town Board Regular Meeting February 6, 2018 page 42 the grant OF dt--B-i A-1. -1-f--A nted, the Town Board may attaeh appfepr-iate eenditions to pr-eteet the publie interest-,. Article IV III. Enforcement & 205-8. Modification or rescission of permit. If, after a permit is issued, the Chai,per-sen of the Zoning Board of Appeals of the Town Board determines that any of the representations and/or statements contained in the application are materially inaccurate or any of the conditions of the permit have not been complied with, the Town may serve the permittee's agent a notice of rescission of special permit specifying the manner in which the permittee has not complied with the terms of its permit and/or identifying the incorrect information supplied in the application. The Zoning Board of Appeals Chairperson or the Town Board may, for good cause, modify or rescind such permit, absolutely or upon conditions. 205-9. Penalties for offenses. A. It shall be unlawful for any owner, occupant or his/her agent or any other person to fail to comply with any provisions of this chapter or to fail in any manner to comply with a written notice, directive or order of the Director of Code Enforcement, Zoning Inspector or the Southold Police Department, or to conduct any special event in a manner not in compliance with a permit issued pursuant to this chapter and with the provisions of this Code. B. For each offense against any of the provisions of this chapter or failure to comply with a written notice, directive or order of the Director of Code Enforcement, Zoning Inspector or the Southold Police Department within the time fixed for compliance therewith, the owner, occupant or his/her agent or any other person who commits, takes part or assists in the commission of any such offense or who shall fail to comply with a written order of the Director of Code Enforcement, Zoning Inspector or the Southold Police Department shall be subject to the following: (1) Failure to obtain a permit. Any person conducting a special event that is regulated under this chapter without first obtaining a permit according to the procedures outlined herein shall be subject to a fine of not less than $500 and not more than X150"0-$3,000.00. (2) Failure to comply with the terms of a permit. Any person failing to comply with the terms of a permit shall be subject to a fine of not less than $500 and not more than $1,500.00 $3,000.00. (3) For each subsequent offense of§ 205-9B(1) or(2), violators shall be guilty of a misdemeanor and/or subject to a fine of not less than$500.00 $1,000.00 nor more than $5,000. C. No new special event permits will be issued to any property owner, occupant or his/her agent if such person is a named defendant in an outstanding or unresolved violation of this chapter. D. The Town may also maintain an action or proceeding in a court of competent jurisdiction to Southold Town Board Regular Meeting February 6, 2018 page 43 compel compliance with or to restrain by injunction the violation of this chapter. III. SEVERABILITY If any clause, sentence, paragraph, section, or part of this Local Law shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect the validity of this law as a whole or any part thereof other than the part so decided to be unconstitutional or invalid. IV. EFFECTIVE DATE This Local Law shall take effect immediately upon filing with the Secretary of State as provided by law. ✓Vote Record-Resolution RES-2018-165 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter El ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Seconder 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-166 CATEGORY: Committee Resignation DEPARTMENT: Town Clerk Resignation from the Water Conservation Committee RESOLVED that the Town Board of the Town of Southold hereby accepts the resignation of Melvyri Morris from the Water Conservation Committee effective immediately. ✓Vote Record-Resolution RES-2018-166 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended James Dinizio Jr Voter 0 ❑ ❑ ❑ ❑ Defeated William P Ruland Voter O ❑ ❑ ❑ ❑ Tabled Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Withdrawn Robert Ghosio Mover 0 ❑ ❑ ❑ ❑ Supervisor's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Scott A.Russell Voter 0 ❑ ❑ ❑ 0 Rescinded Southold Town Board Regular Meeting February 6, 2018 page 44 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-167 CATEGORY.- Budget Modification DEPARTMENT.• Highway Department 2017 Budget Modification -Highway Financial Impact: transfer money to other accounts RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 Highway Fund Part Town budget as follows: From: DB.5110.1.100.100 Regular Earnings 52,393.00 DB.5142.1.100.100 Snow Regular Earnings 19,487.00 DB.5130.2.500.300 Other Equipment 1,497.00 TOTAL $ 73,377.00 To: DB.5140.4.600.700 Licenses 207.00 DB.5142.1.100.200 Snow Overtime Earnings 19,487.00 DB.5110.1.100.200 Regular Overtime Earnings 23,003.00 DB.5110.4.100.100 Misc. Supplies 127.00 DB.5110.4.100.200 Fuel/Lubricants 8,029.00 DB.5142.4.100.935 Rock Salt 22,524.00 TOTAL $ 73,377.00 Vote Record-Resolution RES-2018-167 0 Adopted ❑ Adopted as Amended ❑ Defeated .... ....._ Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Mover 0 11 ❑ ❑ Supervisor's Appt William P Ruland Seconder 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action 0 Lost Southold Town Board Regular Meeting February 6, 2018 page 45 2018-168 CATEGORY.• Employment -Town DEPARTMENT.• Town Clerk Appoint Secretary-Agricultural Advisory Committee RESOLVED that the Town Board of the Town of Southold hereby appoints Cheryl Kaswell as secretary to the Agricultural Advisory Committee effective February 7, 2018 not to exceed five (5) hours per week in addition to her regular 35 hour work week, regardless of the number of committees she serves. ✓Vote Record-Resolution RES-2018-168 0 Adopted ❑ Adopted as Amended ❑ Defeated __-- Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Seconder. 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Mover 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Voter 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-169 CATEGORY. Seqra DEPARTMENT: Town Attorney SEQRA BSTST Application RESOLVED that the Town Board of the Town of Southold determines that funding and all underlying activities that are proposed to be conducted in connection with the Southold Town's "BSTST" application to Suffolk County for a 2018 WQPRP 477 Fund grant represents a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA); accordingly, no further environmental review is available, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-169 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended ❑ Defeated James Dmizio Jr Voter 0 ❑ ❑ ❑ ❑ Tabled William P Ruland Mover 0 ❑ ❑ ❑ ❑ Withdrawn Jill Dohcrty Voter 0 ❑ ❑ ❑ ❑ Supervisor's Appt Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Louisa P Evans Seconder 0 ❑ ❑ ❑ ❑ Rescinded Scott A.Russell Voter 23 0 0 0 Southold Town Board Regular Meeting February 6, 2018 page 46 ❑ Town Clerk's Appt ❑ Supt Hgwys Appt ❑ No Action ❑ Lost 2018-170 CATEGORY.• Grants DEPARTMENT. Town Attorney 2018 WQPRP 477 Fung Grant Application RESOLVED that the Town Board of the Town of Southold hereby authorizes the Southold Town Board of Trustees and Shellfish Advisory Committee to submit a 2018 WQPRP 477 Fund grant application to the Suffolk County Planning Department on behalf of Southold Town entitled: Bacterial Source Tracking of select Southold Town and New York State shellfish waters in support of protecting and restoring the harvest status of wild shellstock and shellfish in aquaculture ("BSTST"). In furtherance of this application the Southold Town Board agrees to the 50% matching funds requirement and is prepared to enter into an "Inter-Municipal Agreement" with Suffolk County and Cornell Cooperative Extension of Suffolk County as a condition of the grant, subject to the approval of the Town Attorney. ✓Vote Record-Resolution RES-2018-170 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter D ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter 0 ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Seconder: 0 ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Voter 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Mover 0 ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter 0 ❑ ❑ ❑ ❑ No Action ❑ Lost 2018-171 CATEGORY.• Employment - Town DEPARTMENT. Accounting Appoint Torun Engineer RESOLVED that the Town Board of the Town of Southold hereby appoints Michael Collins to Southold Town Board Regular Meeting February 6, 2018 page 47 the position of Town Engineer for the Engineering Department, effective February 7, 2018 through December 31, 2018, at a rate of$125,223 per year. ✓Vote Record-Resolution RES-2018-171 0 Adopted ❑ Adopted as Amended ❑ Defeated Yes/Aye No/Nay Abstain Absent ❑ Tabled ❑ Withdrawn James Dinizio Jr Voter 2 ❑ ❑ ❑ ❑ Supervisor's Appt William P Ruland Voter ❑ ❑ ❑ ❑ ❑ Tax Receiver's Appt Jill Doherty Voter ❑ ❑ ❑ ❑ ❑ Rescinded Robert Ghosio Mover s 0 ❑ ❑ ❑ ❑ Town Clerk's Appt Louisa P Evans Seconder O ❑ ❑ ❑ ❑ Supt Hgwys Appt Scott A.Russell Voter O ❑ ❑ ❑ ❑ No Action ❑ Lost VI. Public Hearings Closing Comments Supervisor Russell SUPERVISOR RUSSELL: Before I take public comment, I would just like to mention most people are aware of the damage that was suffered on the east wing of the building because of the fire suppression system pipes breaking, it was a pretty substantial undertaking. It was more than just sheetrock and carpeting. There's a few people here that actually made it a much smoother transition, relocating offices and everything and took a very active role in helping to restore that site. And I want to take a minute and thank Jeff Standish, who is Commissioner of the Department of Public Works, the entire DPW staff did a tremendous amount of work, day and night, like I said, relocating offices, relocating computer equipment. I want to thank Lloyd Reisenberg, Zac Tomaszewski for that. Kevin Webster, Chairman of the Assessors Office, that office was the most impacted and Claire Glew from that office who were vital in helping make this as seamless as possible, I think in under a month considering the extent of the damage was pretty quick. The company that actually did the work, Belfor, actually was great to work with and very responsive. I would like to thank everybody and let everybody know we are back to normal. So thank you. Would anyone like to address the Town Board on any issue? (No response) Southold Town Board Regular Meeting February 6, 2018 page 48 Motion To: Adjourn Town Board Meeting RESOLVED that this meeting of the Southold Town Board be and hereby is declared adjourned at 4:56 P.M. ylut� Elizaeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell