HomeMy WebLinkAboutAG-02/27/2018
ELIZABETH A. NEVILLE
Town Hall, 53095 Main Road
TOWN CLERK
PO Box 1179
Southold, NY 11971
REGISTRAR OF VITAL STATISTICS Fax (631) 765-6145
MARRIAGE OFFICER Telephone: (631) 765 - 1800
RECORDS MANAGEMENT OFFICER www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
AGENDA
SOUTHOLD TOWN BOARD
February 27, 2018
4:30 PM
POLICY:
At scheduled Town Board meetings, the attending public is encouraged to briefly
address the Town Board relating to agenda resolutions prior to their enactment; the public will
also be given time at the conclusion of the regularly scheduled business agenda to address the
Board on any given topic.
ONLINE ACCESS:
The Agenda is generally available the Friday before the meeting. The
video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted
resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and
meeting video can be viewed in one of two ways:
(1) The town of Southold website: www.southoldtownny.gov Click on “Town Board On-
Line”; Click Box “Yes” to be redirected to IQM2 and you will then be redirected to the Town
Clerk online site.
(2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and “enter”.
On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold,
Long Island, NY", click on this and another box will pop up that will tell you that you are being
directed to another site click on “Yes” to go into the Town Clerk site.
Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the
resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the
meeting by clicking on the camera symbol. All of this information is available 24/7.
If you would like help navigating the site, please feel free to call my office 631-765-1800.
CALL TO ORDER
4:30 PM Meeting called to order on February 27, 2018 at Meeting Hall, 53095 Route 25,
Southold, NY.
Attendee NamePresentAbsentLateArrived
Councilman James Dinizio Jr
Councilman William P. Ruland
Councilwoman Jill Doherty
Councilman Robert Ghosio
Justice Louisa P. Evans
Supervisor Scott A. Russell
Southold Town Meeting Agenda - February 27, 2018
Page 2
I. REPORTS
1. Board of Trustees Monthly Report
January 2018
2. Planning Board Monthly Report
January 2018
II. PUBLIC NOTICES
III. COMMUNICATIONS
IV. DISCUSSION
1. 9:00 AM Jeff Standish and Craig Jobes
Deer Management Committee Report
2. 9:15 AM Jeff Standish
Update on Pickleball Courts and Resurfacing of the Hockey Rink at Cochran Park
3. 9:30 AM Jim Bunchuck
Consultant Proposal for "Supplemental Services" for the Solid Waste Plan and Update on Capital
Request
4. Councilman Ghosio
Solar at Landfill and Alternative Energy Committee (follow up from 2/13 work session)
5. Solar Siting Code
6. NYS Department of Transportation Shared Services Agreement for Emergency Assistance
7. Request for Waiver of Final Subdivision Administrative Review Fees - 1000-96-5-12.002
and 12.003
8. EXECUTIVE SESSION - Potential Property Acquisition(S), Publicity of Which Would
Substantially Affect the Value Thereof
10:45 Melissa Spiro and Tim Caulfield
9. EXECUTIVE SESSION - LABOR - Matters Involving the Employment of a Particular
Corporation
11:00 Heather Lanza, Donald Wilcenski and Denis Noncarrow
10. EXECUTIVE SESSION - LITIGATION- Town of Southold V. Frank Kelly
11. 9:45 Am - Lloyd Reisenberg
Meeting Hall Sound System RFP
Southold Town Meeting Agenda - February 27, 2018
Page 3
V. RESOLUTIONS
2018-195
CATEGORY: Audit
DEPARTMENT: Town Clerk
Approve Audit
RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated
February 27, 2018.
Vote Record - Resolution RES-2018-195
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-196
CATEGORY: Set Meeting
DEPARTMENT: Town Clerk
Next Town Board Meeting
RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held,
Tuesday, March 13, 2018 at Southold Town Hall, 53095 Main Road, Southold, New York at
7:30 P. M..
Vote Record - Resolution RES-2018-196
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
James Dinizio Jr
Defeated
Tabled
William P. Ruland
Withdrawn
Jill Doherty
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
RescindedLouisa P. Evans
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
No Action
Southold Town Meeting Agenda - February 27, 2018
Page 4
Lost
2018-197
CATEGORY: Budget Modification
DEPARTMENT: Human Resource Center
2018 Budget Modification- HRC Donations
Financial Impact:
To adjust budget for donation funds received from the Lions Club for Southold Town Seniors to Senior
Trips and Excursions for the annual trip to a show.
RESOLVED
that the Town Board of the Town of Southold hereby modifies the 2018 General
Fund Whole Town budget as follows:
Increase:
Revenues
Gifts and Donations
A.2705.40 Donations $1,046.17
Total: $1,046.17
Increase:
Appropriations
Programs for the Aging
A.6772.4.600.200 Senior Trips & Excursions $1,046.17
Total $1,046.17
Vote Record - Resolution RES-2018-197
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-198
Southold Town Meeting Agenda - February 27, 2018
Page 5
CATEGORY: Attend Seminar
DEPARTMENT: Building Department
2018 SBU Code Training Conference
RESOLVED
that the Town Board of the Town of Southold hereby grants permission to Senior
Building Inspector John Jarski, Building Permits Examiner Amanda Nunemaker, Electrical
Inspector Roger Richert and Chief Building Inspector Michael Verity to attend the 2018 Stony
Brook University Code Training Conference in Stony Brook, on March 13-15, 2018. All
expenses for registration and travel to be a legal charge to the 2018 Building Department budget
(meetings and seminars).
Vote Record - Resolution RES-2018-198
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-199
CATEGORY: Attend Seminar
DEPARTMENT: Town Attorney
2018 SBU Code Training Conference
RESOLVED
that the Town Board of the Town of Southold hereby grants permission to Code
Enforcement Officer Lester Baylinson to attend the 2018 Stony Brook University Code Training
Conference in Stony Brook, on March 13-15, 2018. All expenses for registration and travel to be
a legal charge to the 2018 Town Attorney budget (meetings and seminars).
Vote Record - Resolution RES-2018-199
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
James Dinizio Jr
Defeated
William P. Ruland
Tabled
WithdrawnJill Doherty
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Louisa P. Evans
Rescinded
Scott A. Russell
Town Clerk's Appt
Southold Town Meeting Agenda - February 27, 2018
Page 6
Supt Hgwys Appt
No Action
Lost
2018-200
CATEGORY: Attend Seminar
DEPARTMENT: Building Department
2018 SBU Code Training Conference
RESOLVED
that the Town Board of the Town of Southold hereby grants permission to Fire
Marshall Robert Fisher and Building Permits Examiner Damon Rallis to attend the 2018 Stony
Brook University Code Training Conference in Stony Brook, on June 5-7, 2018. All expenses for
registration and travel to be a legal charge to the 2018 Building Department budget (meetings
and seminars).
Vote Record - Resolution RES-2018-200
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-201
CATEGORY: Authorize to Bid
DEPARTMENT: Engineering
Advertise for Construction of a Salt Storage Building on Fishers Island
RESOLVED
that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk to advertise for bids for the construction of a Salt Storage Building on Fishers
Island. .
Vote Record - Resolution RES-2018-201
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
Southold Town Meeting Agenda - February 27, 2018
Page 7
Defeated
James Dinizio Jr
Tabled
William P. Ruland
Withdrawn
Jill Doherty
Supervisor's Appt
Tax Receiver's Appt
Robert Ghosio
Rescinded
Louisa P. Evans
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
No Action
Lost
2018-202
CATEGORY: Employment - Town
DEPARTMENT: Accounting
Create and Set Salary Scale - Electrical Inspector
RESOLVEDcreates the position of
that the Town Board of the Town of Southold hereby
Electrical Inspector and establishes the annual rate of pay for Electrical Inspector as
follows:
Effective Date / Entry
Step Level 1 2 3 4 5
January 1, 2016 $54,815.93 $58,473.73 $59,936.86 $61,912.07 $63,375.19 $67,033.00
Vote Record - Resolution RES-2018-202
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-203
Southold Town Meeting Agenda - February 27, 2018
Page 8
CATEGORY: Property Usage
DEPARTMENT: Recreation
Southold High School Use of Cochran Park & Tasker Park Ballfields
RESOLVEDgrants permission to
that the Town Board of the Town of Southold hereby
Southold High School to use Cochran and Tasker Park ballfields for junior/high school
baseball and softball teams from March 5, 2018 through March 30, 2018 and additional
dates thereafter as coordinated with the Recreation Department and Public Works
. Fields
will be reserved from 3:00 - 6:00 p.m. Monday through Friday. Applicant has filed with the
Town Clerk a Certificate of Insurance naming the Town of Southold as additional insured.
Vote Record - Resolution RES-2018-203
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-204
CATEGORY: Employment - Town
DEPARTMENT: Accounting
Appoint Allison Palmeri Part Time Clerk Typist
RESOLVEDappoints Allison Palmeri to
that the Town Board of the Town of Southold hereby
the position of a part-time Clerk Typist
for the Planning Department, effective March 19,
2018, at a rate of $14.66 per hour, not to exceed 17.5 hours per week, pending background
search completion.
Vote Record - Resolution RES-2018-204
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
James Dinizio Jr
Defeated
William P. Ruland
Tabled
Withdrawn
Jill Doherty
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Louisa P. Evans
Rescinded
Southold Town Meeting Agenda - February 27, 2018
Page 9
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
No Action
Lost
2018-205
CATEGORY: Employment - FIFD
DEPARTMENT: Accounting
Increase Salary of Robert Lavin
RESOLVED
that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District adopted February 20, 2018 that increases the salary
of Robert Lavin to $20.81 per hour with effect February 28, 2018.
Vote Record - Resolution RES-2018-205
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-206
CATEGORY: Employment - FIFD
DEPARTMENT: Accounting
Accept Resignation of Benjamin Burdick
RESOLVED
that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District adopted February 20, 2018 that accepts the
resignation effective January 31, 2018 of Benjamin Burdick, part time Deckhand (FIFD) for the
Fishers Island Ferry District.
Vote Record - Resolution RES-2018-206
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
Southold Town Meeting Agenda - February 27, 2018
Page 10
Defeated
James Dinizio Jr
Tabled
William P. Ruland
Withdrawn
Jill Doherty
Supervisor's Appt
Tax Receiver's Appt
Robert Ghosio
Rescinded
Louisa P. Evans
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
No Action
Lost
2018-207
CATEGORY: Employment - FIFD
DEPARTMENT: Accounting
Appoint Hannah Peabody Part Time Cashier
RESOLVED
that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Hannah
Peabody to the position of part time Cashier at a rate of $12.50 per hour effective March 6, 2018.
Vote Record - Resolution RES-2018-207
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-208
CATEGORY: Employment - FIFD
DEPARTMENT: Accounting
Appoint Kathleen Alfred-Neiman Part Time Cashier
Southold Town Meeting Agenda - February 27, 2018
Page 11
RESOLVED
that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Kathleen
Alfred-Neiman to the position of part time Cashier at a rate of $18.00 per hour effective March
6, 2018.
Vote Record - Resolution RES-2018-208
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-209
CATEGORY: Employment - FIFD
DEPARTMENT: Accounting
Appoint Mary Kirby Part Time Deckhand
RESOLVED
that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Mary
Kirby to the position of part time Deckhand at a rate of $18.00 per hour effective March 6, 2018.
Vote Record - Resolution RES-2018-209
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
Southold Town Meeting Agenda - February 27, 2018
Page 12
2018-210
CATEGORY: Employment - FIFD
DEPARTMENT: Accounting
Appoint Leonard Ortiz Part Time Deckhand
RESOLVED
that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Leonard
Ortiz to the position of part time Deckhand at a rate of $12.50 per hour effective March 6, 2018.
Vote Record - Resolution RES-2018-210
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-211
CATEGORY: Employment - Town
DEPARTMENT: Accounting
Amends Resolution 2018-63
RESOLVED
that the Town Board of the Town of Southold hereby amends Resolution 2018-63
adopted on January 2, 2018 to read as follows:
RESOLVED
that the Town Board of the Town of Southold hereby sets the following daily rates
for School Crossing Guards as of January 1, 2018:
First Post Rate: $93.54
Second Post Rate: $120.26
Vote Record - Resolution RES-2018-211
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
James Dinizio Jr
Defeated
William P. Ruland
Tabled
Southold Town Meeting Agenda - February 27, 2018
Page 13
Withdrawn
Jill Doherty
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Louisa P. Evans
Rescinded
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
No Action
Lost
2018-212
CATEGORY: Committee Appointment
DEPARTMENT: Supervisor
Appoint Shellfish Advisory Committee Member
RESOLVED that the Town Board of the Town of Southold hereby appoints Michael Sande as a
member of the Shellfish Advisory Committee, effective immediately, term to expire March 31,
2019.
Vote Record - Resolution RES-2018-212
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-213
CATEGORY: Contracts, Lease & Agreements
DEPARTMENT: Recreation
Hire Spring 2018 Recreation Program Instructors
Resolved
that the Town Board of the Town of Southold hereby authorizes and directs Supervisor
Scott A. Russell to execute an agreement with the following individuals and businesses for the Spring
2018 Recreation programs, all in accordance with the approval of the Town Attorney. Funding for
Southold Town Meeting Agenda - February 27, 2018
Page 14
the instructors listed below has been budgeted for in the Recreation Department's 2018 instructor line
A.7020.4.500.420.
NF School For Dogs (Dog Obedience/Puppy STAR/Pre-Therapy) $90/person
Thomas Boucher (Guitar Lessons) $30/hour
James Bowden (Smart Driver) Free
Paula Croteau (Cooking) $30/hour
Heather Cusack (Spring Garden) $30/hour
Martha Eagle (Aerobics & Pilates) $35/class
Martha Eagle (Friday Only Pilates) $27/class
Suzzanne Fokine (Plein Air Painting ) $30/hour
Huck Hirsch (Mah Jongg) $30/hour
Island's End Golf & Country Club (Golf Lessons) $100/person
Lois Levy (Art Journaling) $30/hour
Marilyn LoPresti (Walk15 Aerobics & Tai Chi/Qi Gong) $30/hour
Rosemary Martilotta (Hatha & Chair Yoga) $44/class
Kate McDowell (Tennis) $30/hour
Linda Nemeth (Watercolor) $30/hour
Henry Pesce (Pickleball) $30/hour
Theresa Pressler (Arts & Crafts) $30/hour
Dr. Jeffrey Poplarski (Golf Fitness) $55/class
R&C Agency Management (CPR Course) $55/person
R&C Agency Management (Defensive Driving) $30/person
Grace Rowan (Fall Prevention) $30/hour
Laurie Short (Cardio & Strength Fitness Classes) $30/hour
Steve Smith (Weight Training) $90/person
Lisa Tettelbach (Rubber Stamping) $30/hour
Alfonso Triggiani (Ballroom Dancing) $65/person
Kyleen Prentice Vernon (Storytime Yoga for Kids) $30/hour
U.S. Coast Guard Auxiliary (Adult Boating Safety) $50/person
Kerri Zablotny (Little Scholars) $30/hour
Vote Record - Resolution RES-2018-213
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
Southold Town Meeting Agenda - February 27, 2018
Page 15
2018-214
CATEGORY: Field Use - Town
DEPARTMENT: Recreation
Field Use – Peconic Inline Hockey League
RESOLVED
that the Town Board of the Town of Southold does hereby grant permission to the
Peconic Inline Hockey League to use the hockey rink at Cochran Park for local youth to play
roller hockey April 11, 2018 - mid June 2018 from 5:00 p.m.- 8:00 p.m. Applicant has filed with
the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as
additional insured. Final schedule will be coordinated with the Recreation Department.
Vote Record - Resolution RES-2018-214
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-215
CATEGORY: Refund
DEPARTMENT: Zoning Board of Appeals
ZBA Refund - Newman
RESOLVED that the Town Board of the Town of Southold hereby grants a refund to the
following applicant; the Zoning Board of Appeals has requested the refund, as a variance is no
longer required.
Robert I. Brown, Architect P.C. $500.00 ZBA #7163 - Newman
205 Bay Avenue
Greenport, NY 11944
Vote Record - Resolution RES-2018-215
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
James Dinizio Jr
Defeated
Southold Town Meeting Agenda - February 27, 2018
Page 16
Tabled
William P. Ruland
Withdrawn
Jill Doherty
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Rescinded
Louisa P. Evans
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
No Action
Lost
2018-216
CATEGORY: Budget Modification
DEPARTMENT: Accounting
2017 Budget Modific
Financial Impact:
To adjust budget for project to actrual spent
RESOLVED
that the Town Board of the Town of Southold hereby modifies the 2017 Capital
Fund budget as follows:
Decrease:
H.2210.35 PSAP Grant $3,689.69
H.5710.13 Serial Bonds, PSD Communications Project $25,000.00
Total $28,689.89
Decrease:
H.3020.2.300.700 PSD Communications Project $28,689.69
Total $28,689.69
Vote Record - Resolution RES-2018-216
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
Southold Town Meeting Agenda - February 27, 2018
Page 17
2018-217
CATEGORY: Budget Modification
DEPARTMENT: Fishers Island Ferry District
2017 Budget Modification - FIFD
Financial Impact:
to cover over expenditures
RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018,
which amended the 2017 Fishers Island Ferry District budget in the amount of $12,030.00.
Vote Record - Resolution RES-2018-217
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-218
CATEGORY: Authorize Payment
DEPARTMENT: Fishers Island Ferry District
FIFD - Fairhaven Shipyard - Munnatawket
RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018
in regard to Fairhaven Shipyard change orders for the Munnatawket.
Vote Record - Resolution RES-2018-218
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
James Dinizio Jr
Defeated
William P. Ruland
Tabled
Withdrawn
Jill Doherty
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Louisa P. Evans
Rescinded
Southold Town Meeting Agenda - February 27, 2018
Page 18
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
No Action
Lost
2018-219
CATEGORY: Contracts, Lease & Agreements
DEPARTMENT: Fishers Island Ferry District
FIFD - FIWM Lease
RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018
in regard to renewing the lease with FI Waste Management District.
Vote Record - Resolution RES-2018-219
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-220
CATEGORY: Budget Modification
DEPARTMENT: Fishers Island Ferry District
FIFD - Capital Fund Establishment
Financial Impact:
to account for capital revenue and expenses for long term projects
RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018
in regard to establishing a Capital Fund.
Vote Record - Resolution RES-2018-220
AdoptedYes/AyeNo/NayAbstainAbsent
Southold Town Meeting Agenda - February 27, 2018
Page 19
Adopted as Amended
James Dinizio Jr
Defeated
William P. Ruland
Tabled
Jill Doherty
Withdrawn
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Louisa P. Evans
Rescinded
Scott A. Russell
Town Clerk's Appt
Supt Hgwys Appt
No Action
Lost
2018-221
CATEGORY: Insurance
DEPARTMENT: Fishers Island Ferry District
FIFD - Greenwich Insurance Company
RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the
resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018
in regard to Liability Insurance with Greenwich Insurance Company.
Vote Record - Resolution RES-2018-221
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-222
CATEGORY: Budget Modification
DEPARTMENT: Accounting
2018 Budget Modification- DPW
Financial Impact:
To increase budget for Town Hall repairs insurance reimbursement
Southold Town Meeting Agenda - February 27, 2018
Page 20
RESOLVED
that the Town Board of the Town of Southold hereby modifies the 2018 General
Fund Who1e Town budget as follows:
Increase:
A.1620.4.400.100 Public Works, Building Maint/Repairs $109,586.00
Total $109,586.00
Increase:
A.2680.00 Insurance Recoveries $109,586.00
Total $109,586.00
Vote Record - Resolution RES-2018-222
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-223
CATEGORY: Contracts, Lease & Agreements
DEPARTMENT: Town Attorney
Execute Agreement Between Town of Southold and AKRF, Inc.
RESOLVED
that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and AKRF,
Inc. for professional services related to drafting the Transportation and Infrastructure Chapter of
the Town’s Comprehensive Plan update, subject to the approval of the Town Attorney.
Vote Record - Resolution RES-2018-223
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
James Dinizio Jr
Defeated
William P. Ruland
Tabled
Withdrawn
Jill Doherty
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Louisa P. Evans
Rescinded
Southold Town Meeting Agenda - February 27, 2018
Page 21
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
No Action
Lost
2018-224
CATEGORY: Policies
DEPARTMENT: Accounting
Update Procurement Policy
RESOLVED
that the Town Board of the Town of Southold hereby replaces the Procurement
Policy adopted by Resolution No. 39 of May 18, 2010, and amended by Resolution No. 808 of
October 5, 2010, with the following, to be effective March 1, 2018:
TOWN OF SOUTHOLD PROCUREMENT POLICY
Every prospective purchase of goods or services shall be evaluated to determine the
applicability of General Municipal Law, Section 103. Every Town officer, board, department
head or other personnel with the requisite purchasing authority (hereinafter “Purchaser”) shall
estimate the cumulative amount of the items of supply or equipment needed in a given fiscal
year. That estimate shall include the canvass of other Town departments and past history to
determine the likely yearly value of the commodity to be acquired. Upon request, the
Comptroller can calculate the cumulative amount of a particular commodity needed by all Town
departments based on past history. If the cumulative amounts exceed competitive bidding
thresholds, then the purchase must be contracted through the bidding process. The information
gathered and conclusions reached shall be documented and kept with the file or other
documentation supporting the purchase activity. Purchasing activities are to be conducted in a
manner that is in accordance with law, in the best interests of the Town, avoids favoritism,
wastefulness, extravagance, fraud and corruption, and fosters honest competition to obtain the
No anticipated contract or purchase
greatest economic benefit for every tax dollar expended.
shall be subdivided or structured with the intention of avoiding this Procurement Policy.
$20,000.00
2. All purchases of (a) supplies or equipment which will exceed in the fiscal
$35,000.00
year or (b) public works contracts over shall be formally bid pursuant to
General Municipal Law, Section 103.
All estimated purchases of:
3.
20,000.00$12,000.00
· Less than $ but greater or equal to require a written request
for quote (“RFQ”) and written/fax quotes from 3 vendors.
$12,000.00$5,000.00
· Less than but greater or equal to require a written RFQ for
the goods and written/fax quotes from 2 vendors.
$5,000.00$2,500.00
· Less than but greater or equal to requires verbal quotes for
Southold Town Meeting Agenda - February 27, 2018
Page 22
the goods from 2 vendors. These verbal quotes must be documented by the
department purchasing said goods.
$2,500.00
· Less than are left to the discretion of the Purchaser, but written/fax
quotes are preferred.
All estimated public works or service contracts of:
$35,000.00$20,000.00
· Less than but greater or equal to requires written
fax/proposals from 3 contractors.
$20,000.00$10,000.00
· Less than but greater or equal to requires written
fax/proposals from 2 contractors.
$10,000.00$5,000.00
· Less than but greater or equal to requires verbal quotes
from 2 contractors. These verbal quotes must be documented by the department
soliciting the quotes.
$5,000.00
· Less than are left to the discretion of the Purchaser but written/fax
quotes are preferred.
All prospective purchasers of professional services of:
$35,000
· Greater than requires a formal, competitive Request for Proposal
(“RFP”), which shall be evaluated based upon qualitative factors and quantitative
factors, as set forth in said RFP.
35,000.00$25,000.00
· Less than $ but greater or equal to requires a written RFQ
and statement of qualifications from 3 vendors.
$25,000.00$10,000.00
· Less than but greater or equal to requires a written RFQ
and statement of qualifications from 2 vendors.
$10,000.00
· Less than are left to the discretion of the Purchaser, but written/fax
quotes and statement of qualifications is preferred.
Any written request for quotes/prices shall describe the desired goods, quantity and the
particulars of delivery. The Purchaser shall memorialize the name and address of all
vendors from whom written/fax quotes have been requested and the written/fax quotes
offered on a Proposal Quotation Form.
4. All Proposal Quotation Forms shall be date stamped and shall be kept confidential
until the purchase order is signed and returned to the department. Until that time
no employee shall discuss any price quote with the prospective vendor or contractor.
A copy of the Proposal Quotation Form and any written proposals shall be attached
to the purchase order before it is submitted to the Accounting Department. All
information gathered in complying with the procedures of this item shall be
preserved and filed with the documentation supporting the subsequent purchase or
public works contract.
5. The purchase, public works or service contract shall be awarded for the proposal or quote
submitted by the lowest responsible bidder. The responsibility of the bidder is to be
determined at the discretion of the Town Board or department head and is based not
solely on qualifications or experience but accountability and reliability. However, the
Southold Town Meeting Agenda - February 27, 2018
Page 23
Purchaser may award such contract to a bidder, other than the lowest responsible bidder,
where such bidder maintains a principal place of business located within the Town of
Southold, or sells the contracted for supplies, material, or equipment manufactured and
located within the Town of Southold, and submits a bid not exceeding ten percent (10%)
more than the otherwise lowest responsible bidder.
The Purchaser may award the purchase or contract to a bidder, other than the lowest
responsible bidder, where such bidder maintains a principal place of business located
within the County of Suffolk or sells the contracted for supplies, material, or equipment
manufactured and located within the County of Suffolk, and submits a bid not exceeding
five percent (5%) more than the lowest responsible bidder.
For the purpose of this Policy, the terms “located within the Town of Southold” and
“located within the County of Suffolk” shall mean having a principal place of business
physically located within the geographical boundaries of the Town or the County as
applicable. In the case of an individual, partnership, association, or proprietorship, it
shall mean having an office from which at least a majority of the employees are assigned
and at which at least a majority of the employees work. In the case of a corporation, it
shall mean having its principal place of business from which the president or chief
executive officer operates on a regular and consistent basis, and the address so designated
on its certificate of incorporation, located within the Town or the County, as applicable.
Prior to disbursement of any payment under an approved contract, the Town
6.
Attorney’s Office must possess a copy of the fully executed contract as well as
documentation of required insurance and contract security/performance bond.
Change Orders to Awarded Contracts: If, during the term of a contract, it is
7.
determined that additional work needs to be performed or goods are needed to be
purchased, which would increase the original contract amount, a formal change
order must be in place. This applies to all contracts subject to General Municipal
Law Section 103 (competitive bidding).
When a change order to a contract results in an aggregate increase of $2,500 over
the original contract award, then the following procedures apply:
(a) a Public Contract Change Order Approval Form must be completed and
signed by the Department Head and must be accompanied by a detailed
explanation of why the change is needed and also accompanied by a
change order proposal from the contractor (these documents must be
forwarded to the Comptroller’s Office); and
(b) the change order must be approved by the Comptroller’s Office and the
Town Attorney’s Office, and once approval has been granted, the
Department must prepare a Town Board resolution requesting authorization
for the change from the Board. Only after all of these procedures have been
completed and approvals granted, can the contractor go forward with the
Southold Town Meeting Agenda - February 27, 2018
Page 24
additional work.
A good faith effort shall be made to obtain the required number of proposals or
8.
quotations. If the Purchaser is unable to obtain the required number of proposals
or quotations, the Purchaser shall document the attempt made at obtaining the
proposal on the Proposal Quotation Form. In no event shall the inability to obtain
the proposals or quotes be a bar to the procurement.
9. Except when directed by the Town Board, no solicitation of written proposals or
quotations shall be required under the following circumstances:
(a) Public works contracts in cases of public emergencies arising out of an accident
or unforeseen condition or occurrence that threatens curtailment or termination of
an essential service to the public, or a dangerous condition develops affecting the
life, health, safety or property of the Town or its inhabitants. The situation must
require immediate attention which cannot await competitive bidding.
(b) Sole source situations.
(c) Goods purchased from another governmental agency.
(d) Goods purchased under a State, County, Federal or other municipal contract.
The underlying contract must be let in a manner that constitutes competitive
bidding consistent with state law, and made available for use by other
governmental entities.
(e) Goods purchased at auction.
(f) Purchases from NYS Preferred Sources.
(g) Goods purchased for less than $2,500.00.
(h) Public Works contracts for less than $5,000.00.
prior to payment
10. A properly executed purchase order is required for all purchases.
With the exception of the following items
, neither goods nor services are to be ordered
without first obtaining a purchase order signed by the Department Head and the
Supervisor:
(1) Rental payments for Leases approved by formal Town Board resolution
(attach a copy of the adopted Town Board resolution to the voucher).
(2) Specific purchases approved by formal Town Board resolution (attach a copy
of the adopted Town Board resolution to the voucher) which might include
bid awards. However, a Purchase Order is required for specific purchases
made under “blanket” bid awards such as annual food needs, uniforms, and
laundry services.
(3) Construction contracts approved by formal Town Board resolution (attach a
copy of the adopted Town Board resolution to the voucher).
(4) Petty cash purchases.
(5) Travel expenses (mileage, tolls, meals, ferry or train expenses, etc.).
(6) Meeting and seminar registration fees (attach a copy of the adopted Town
Board resolution to the voucher).
Southold Town Meeting Agenda - February 27, 2018
Page 25
(7) Legal notices.
(8) Utility payments.
11. This Policy shall be reviewed annually by the Town Board at its organizational meeting
or as soon thereafter as is reasonably practicable.
Vote Record - Resolution RES-2018-224
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-225
CATEGORY: Public Service
DEPARTMENT: Engineering
FISD Emergency Repair Work
RESOLVED
that the Town Board of the Town of Southold hereby authorizes the necessary
emergency work required to clear blockages from the Fishers Island Sewer District Sanitary
System. All expenses for completing these repairs shall be a legal charge to the 2018 Fishers
Island Sewer District budget (system maintenance & repairs).
Vote Record - Resolution RES-2018-225
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
Southold Town Meeting Agenda - February 27, 2018
Page 26
2018-226
CATEGORY: Budget Modification
DEPARTMENT: Solid Waste Management District
2018 Budget Modification- SWMD
Financial Impact:
To allocate funds for needed repairs to center pin on CAT 966.
RESOLVED
that the Town Board of the Town of Southold hereby modifies the 2018 Solid
Waste Management District budget as follows:
From:
SR 8160.4.100.552 Maint/Supply Volvo Loader $2,000
SR 8160.4.400.651 Repairs-Volvo Loader 1,500
SR 8160.4.400.910 Equipment Rental 3,500
Total $7,000
To:
SR 8160.4.400.655 Repairs CAT 966 Loader $7,000
Total $7,000
Vote Record - Resolution RES-2018-226
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-227
CATEGORY: Refund
DEPARTMENT: Town Attorney
CPF Refund
RESOLVED
that the Town Board of the Town of Southold hereby authorizes a refund (from
Account #CM.1189.10) to Oswaldo Aldaz, Johana A. Aldaz and Lourdes Tite from the Town of
Southold Town Meeting Agenda - February 27, 2018
Page 27
Southold in the amount of $5,760.00 in connection with the payment of the Community
Preservation Fund tax on property in Southold (SCTM #1000-141.00-02.00-020.000) purchased
by Oswaldo Aldaz, Johana A. Aldaz and Lourdes Tite on February 2, 2018, as the transaction is
exempt from the CPF tax.
Vote Record - Resolution RES-2018-227
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-228
CATEGORY: Support/Non-Support Resolution
DEPARTMENT: Town Attorney
SC Acquisition of Property Letter of Support
RESOLVED
that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute a letter of support for Suffolk County’s acquisition of
property located in Mattituck and identified on the Suffolk County Tax Map as lot number 1000-
114-11-7, subject to the approval of the Town Attorney.
Vote Record - Resolution RES-2018-228
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
Southold Town Meeting Agenda - February 27, 2018
Page 28
2018-229
CATEGORY: Contracts, Lease & Agreements
DEPARTMENT: Town Attorney
Maintenance Agreement Between Town of Southold and Computer Plus
RESOLVED
that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute the Maintenance Agreement between the Town of
Southold and Computer Plus regarding maintenance and warranty of the Town’s Servers and
Printers, commencing on March 1, 2018 at a monthly charge of $629.00, subject to the approval
of the Town Attorney.
Vote Record - Resolution RES-2018-229
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-230
CATEGORY: Contracts, Lease & Agreements
DEPARTMENT: Town Attorney
Execute Agreement Between Town of Southold and the Mattituck Lions Club
RESOLVED
that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and the
Mattituck Lions Club related to the installation of water lines at Strawberry Field, subject to the
approval of the Town Attorney and Suffolk County.
Vote Record - Resolution RES-2018-230
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
James Dinizio Jr
Defeated
William P. Ruland
Tabled
Withdrawn
Jill Doherty
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Louisa P. Evans
Rescinded
Southold Town Meeting Agenda - February 27, 2018
Page 29
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
No Action
Lost
2018-231
CATEGORY: Contracts, Lease & Agreements
DEPARTMENT: Town Attorney
Execute Agreement Between Town of Southold and NYS Department of Transportation
RESOLVED
that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute a Shared Service Agreement between the Town of
Southold and the New York State Department of Transportation for Maintenance of State and
Municipal Roads, subject to the approval of the Town Attorney.
Vote Record - Resolution RES-2018-231
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-232
CATEGORY: Contracts, Lease & Agreements
DEPARTMENT: Town Attorney
Memorandum of Agreement Between Town of Southold and PBA
RESOLVED
that the Town Board of the Town of Southold hereby ratifies and approves the
Memorandum of Agreement between the Town of Southold and the Southold Town Police
Benevolent Association and Employee # 8227 and hereby authorizes Supervisor Scott A. Russell
to execute same on behalf of the Town of Southold.
Vote Record - Resolution RES-2018-232
AdoptedYes/AyeNo/NayAbstainAbsent
Southold Town Meeting Agenda - February 27, 2018
Page 30
Adopted as Amended
James Dinizio Jr
Defeated
William P. Ruland
Tabled
Jill Doherty
Withdrawn
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Louisa P. Evans
Rescinded
Scott A. Russell
Town Clerk's Appt
Supt Hgwys Appt
No Action
Lost
2018-233
CATEGORY: Seqra
DEPARTMENT: Town Attorney
SEQRA for Southold Town Pump Out Boat Application
RESOLVED that the Town Board of the Town of Southold determines that funding and all
underlying activities that are proposed to be conducted in connection with the Southold Town’s
“Pump Out Boat” application to Suffolk County for a 2018 WQPRP 477 Fund grant represents a
Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA);
accordingly, no further environmental review is available, subject to the approval of the Town
Attorney.
Vote Record - Resolution RES-2018-233
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-234
CATEGORY: Authorize to Bid
DEPARTMENT: Information Technology
Southold Town Meeting Agenda - February 27, 2018
Page 31
Advertise Meeting Hall Sound System RFP
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk's office to advertise for Request for Proposal for the Meeting Hall Sound System.
Vote Record - Resolution RES-2018-234
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-235
CATEGORY: Bid Acceptance
DEPARTMENT: Public Works
Accept Bid for DPW Vehicle
RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Mullen
Motors, Inc. to supply the Department of Public Works with 2018 Light Duty Dump Truck in the
amount of $41,075.00, all in accordance with the Town Attorney.
Vote Record - Resolution RES-2018-235
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
Southold Town Meeting Agenda - February 27, 2018
Page 32
2018-236
CATEGORY: Contracts, Lease & Agreements
DEPARTMENT: Town Attorney
InterMunicipal Agreement with Suffolk County-Pump Out Boat Grant Application
RESOLVED that the Town Board of the Town of Southold hereby authorizes the Southold
Town Board of Trustees to submit a 2018 WQPRP 477 Fund grant application to the Suffolk
County Planning Department on behalf of Southold Town entitled: 23 Foot Pump Out Boat
Grant Application. In furtherance of this application the Southold Town Board agrees to the
50% matching funds requirement and is prepared to enter into an “Inter-Municipal Agreement”
with Suffolk County as a condition of the grant, subject to the approval of the Town Attorney
Vote Record - Resolution RES-2018-236
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
2018-237
CATEGORY: Advertise
DEPARTMENT: Town Clerk
Advertise for Various Town Committee Positions
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk's office to advertise for various Committee positions.
Vote Record - Resolution RES-2018-237
Adopted
Yes/AyeNo/NayAbstainAbsent
Adopted as Amended
James Dinizio Jr
Defeated
Tabled
William P. Ruland
Withdrawn
Jill Doherty
Supervisor's Appt
Robert Ghosio
Tax Receiver's Appt
Rescinded
Louisa P. Evans
Town Clerk's Appt
Scott A. Russell
Supt Hgwys Appt
Southold Town Meeting Agenda - February 27, 2018
Page 33
No Action
Lost
2018-238
CATEGORY: Advertise
DEPARTMENT: Town Clerk
Advertise for Planning & Zoning Board Members
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk's office to advertise for Planning Board and Zoning Board members.
Vote Record - Resolution RES-2018-238
Adopted
Adopted as Amended
Yes/AyeNo/NayAbstainAbsent
Defeated
James Dinizio Jr
Tabled
Withdrawn
William P. Ruland
Supervisor's Appt
Jill Doherty
Tax Receiver's Appt
Robert Ghosio
Rescinded
Town Clerk's Appt
Louisa P. Evans
Supt Hgwys Appt
Scott A. Russell
No Action
Lost
VI. PUBLIC HEARINGS