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HomeMy WebLinkAboutAG-02/27/2018 ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK PO Box 1179 Southold, NY 11971 REGISTRAR OF VITAL STATISTICS Fax (631) 765-6145 MARRIAGE OFFICER Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER AGENDA SOUTHOLD TOWN BOARD February 27, 2018 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on “Town Board On- Line”; Click Box “Yes” to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and “enter”. On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on “Yes” to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on February 27, 2018 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee NamePresentAbsentLateArrived Councilman James Dinizio Jr  Councilman William P. Ruland  Councilwoman Jill Doherty  Councilman Robert Ghosio  Justice Louisa P. Evans  Supervisor Scott A. Russell  Southold Town Meeting Agenda - February 27, 2018 Page 2 I. REPORTS 1. Board of Trustees Monthly Report January 2018 2. Planning Board Monthly Report January 2018 II. PUBLIC NOTICES III. COMMUNICATIONS IV. DISCUSSION 1. 9:00 AM Jeff Standish and Craig Jobes Deer Management Committee Report 2. 9:15 AM Jeff Standish Update on Pickleball Courts and Resurfacing of the Hockey Rink at Cochran Park 3. 9:30 AM Jim Bunchuck Consultant Proposal for "Supplemental Services" for the Solid Waste Plan and Update on Capital Request 4. Councilman Ghosio Solar at Landfill and Alternative Energy Committee (follow up from 2/13 work session) 5. Solar Siting Code 6. NYS Department of Transportation Shared Services Agreement for Emergency Assistance 7. Request for Waiver of Final Subdivision Administrative Review Fees - 1000-96-5-12.002 and 12.003 8. EXECUTIVE SESSION - Potential Property Acquisition(S), Publicity of Which Would Substantially Affect the Value Thereof 10:45 Melissa Spiro and Tim Caulfield 9. EXECUTIVE SESSION - LABOR - Matters Involving the Employment of a Particular Corporation 11:00 Heather Lanza, Donald Wilcenski and Denis Noncarrow 10. EXECUTIVE SESSION - LITIGATION- Town of Southold V. Frank Kelly 11. 9:45 Am - Lloyd Reisenberg Meeting Hall Sound System RFP Southold Town Meeting Agenda - February 27, 2018 Page 3 V. RESOLUTIONS 2018-195 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED that the Town Board of the Town of Southold hereby approves the audit dated February 27, 2018. Vote Record - Resolution RES-2018-195  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2018-196 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, March 13, 2018 at Southold Town Hall, 53095 Main Road, Southold, New York at 7:30 P. M.. Vote Record - Resolution RES-2018-196  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr  Defeated Tabled William P. Ruland Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt  RescindedLouisa P. Evans  Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt No Action Southold Town Meeting Agenda - February 27, 2018 Page 4 Lost  2018-197 CATEGORY: Budget Modification DEPARTMENT: Human Resource Center 2018 Budget Modification- HRC Donations Financial Impact: To adjust budget for donation funds received from the Lions Club for Southold Town Seniors to Senior Trips and Excursions for the annual trip to a show. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Whole Town budget as follows: Increase: Revenues Gifts and Donations A.2705.40 Donations $1,046.17 Total: $1,046.17 Increase: Appropriations Programs for the Aging A.6772.4.600.200 Senior Trips & Excursions $1,046.17 Total $1,046.17 Vote Record - Resolution RES-2018-197  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt  Scott A. Russell  No Action  Lost  2018-198 Southold Town Meeting Agenda - February 27, 2018 Page 5 CATEGORY: Attend Seminar DEPARTMENT: Building Department 2018 SBU Code Training Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Senior Building Inspector John Jarski, Building Permits Examiner Amanda Nunemaker, Electrical Inspector Roger Richert and Chief Building Inspector Michael Verity to attend the 2018 Stony Brook University Code Training Conference in Stony Brook, on March 13-15, 2018. All expenses for registration and travel to be a legal charge to the 2018 Building Department budget (meetings and seminars). Vote Record - Resolution RES-2018-198  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2018-199 CATEGORY: Attend Seminar DEPARTMENT: Town Attorney 2018 SBU Code Training Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Code Enforcement Officer Lester Baylinson to attend the 2018 Stony Brook University Code Training Conference in Stony Brook, on March 13-15, 2018. All expenses for registration and travel to be a legal charge to the 2018 Town Attorney budget (meetings and seminars). Vote Record - Resolution RES-2018-199  Adopted Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland Tabled  WithdrawnJill Doherty  Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt  Louisa P. Evans Rescinded Scott A. Russell  Town Clerk's Appt Southold Town Meeting Agenda - February 27, 2018 Page 6 Supt Hgwys Appt  No Action  Lost 2018-200 CATEGORY: Attend Seminar DEPARTMENT: Building Department 2018 SBU Code Training Conference RESOLVED that the Town Board of the Town of Southold hereby grants permission to Fire Marshall Robert Fisher and Building Permits Examiner Damon Rallis to attend the 2018 Stony Brook University Code Training Conference in Stony Brook, on June 5-7, 2018. All expenses for registration and travel to be a legal charge to the 2018 Building Department budget (meetings and seminars). Vote Record - Resolution RES-2018-200  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2018-201 CATEGORY: Authorize to Bid DEPARTMENT: Engineering Advertise for Construction of a Salt Storage Building on Fishers Island RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the construction of a Salt Storage Building on Fishers Island. . Vote Record - Resolution RES-2018-201  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended Southold Town Meeting Agenda - February 27, 2018 Page 7 Defeated  James Dinizio Jr  Tabled  William P. Ruland Withdrawn Jill Doherty  Supervisor's Appt Tax Receiver's Appt Robert Ghosio  Rescinded  Louisa P. Evans Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action  Lost  2018-202 CATEGORY: Employment - Town DEPARTMENT: Accounting Create and Set Salary Scale - Electrical Inspector RESOLVEDcreates the position of that the Town Board of the Town of Southold hereby Electrical Inspector and establishes the annual rate of pay for Electrical Inspector as follows: Effective Date / Entry Step Level 1 2 3 4 5 January 1, 2016 $54,815.93 $58,473.73 $59,936.86 $61,912.07 $63,375.19 $67,033.00 Vote Record - Resolution RES-2018-202  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2018-203 Southold Town Meeting Agenda - February 27, 2018 Page 8 CATEGORY: Property Usage DEPARTMENT: Recreation Southold High School Use of Cochran Park & Tasker Park Ballfields RESOLVEDgrants permission to that the Town Board of the Town of Southold hereby Southold High School to use Cochran and Tasker Park ballfields for junior/high school baseball and softball teams from March 5, 2018 through March 30, 2018 and additional dates thereafter as coordinated with the Recreation Department and Public Works . Fields will be reserved from 3:00 - 6:00 p.m. Monday through Friday. Applicant has filed with the Town Clerk a Certificate of Insurance naming the Town of Southold as additional insured. Vote Record - Resolution RES-2018-203  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2018-204 CATEGORY: Employment - Town DEPARTMENT: Accounting Appoint Allison Palmeri Part Time Clerk Typist RESOLVEDappoints Allison Palmeri to that the Town Board of the Town of Southold hereby the position of a part-time Clerk Typist for the Planning Department, effective March 19, 2018, at a rate of $14.66 per hour, not to exceed 17.5 hours per week, pending background search completion. Vote Record - Resolution RES-2018-204  Adopted Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated  William P. Ruland  Tabled  Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt Louisa P. Evans  Rescinded Southold Town Meeting Agenda - February 27, 2018 Page 9 Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action Lost 2018-205 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Increase Salary of Robert Lavin RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that increases the salary of Robert Lavin to $20.81 per hour with effect February 28, 2018. Vote Record - Resolution RES-2018-205  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost 2018-206 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Accept Resignation of Benjamin Burdick RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that accepts the resignation effective January 31, 2018 of Benjamin Burdick, part time Deckhand (FIFD) for the Fishers Island Ferry District. Vote Record - Resolution RES-2018-206  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  Southold Town Meeting Agenda - February 27, 2018 Page 10 Defeated  James Dinizio Jr  Tabled  William P. Ruland Withdrawn Jill Doherty  Supervisor's Appt Tax Receiver's Appt Robert Ghosio  Rescinded  Louisa P. Evans Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action  Lost  2018-207 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Appoint Hannah Peabody Part Time Cashier RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Hannah Peabody to the position of part time Cashier at a rate of $12.50 per hour effective March 6, 2018. Vote Record - Resolution RES-2018-207  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2018-208 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Appoint Kathleen Alfred-Neiman Part Time Cashier Southold Town Meeting Agenda - February 27, 2018 Page 11 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Kathleen Alfred-Neiman to the position of part time Cashier at a rate of $18.00 per hour effective March 6, 2018. Vote Record - Resolution RES-2018-208  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2018-209 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Appoint Mary Kirby Part Time Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Mary Kirby to the position of part time Deckhand at a rate of $18.00 per hour effective March 6, 2018. Vote Record - Resolution RES-2018-209  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  Southold Town Meeting Agenda - February 27, 2018 Page 12 2018-210 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Appoint Leonard Ortiz Part Time Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted February 20, 2018 that appoints Leonard Ortiz to the position of part time Deckhand at a rate of $12.50 per hour effective March 6, 2018. Vote Record - Resolution RES-2018-210  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2018-211 CATEGORY: Employment - Town DEPARTMENT: Accounting Amends Resolution 2018-63 RESOLVED that the Town Board of the Town of Southold hereby amends Resolution 2018-63 adopted on January 2, 2018 to read as follows: RESOLVED that the Town Board of the Town of Southold hereby sets the following daily rates for School Crossing Guards as of January 1, 2018: First Post Rate: $93.54 Second Post Rate: $120.26 Vote Record - Resolution RES-2018-211  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland  Tabled Southold Town Meeting Agenda - February 27, 2018 Page 13 Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt Louisa P. Evans  Rescinded Town Clerk's Appt Scott A. Russell  Supt Hgwys Appt  No Action  Lost  2018-212 CATEGORY: Committee Appointment DEPARTMENT: Supervisor Appoint Shellfish Advisory Committee Member RESOLVED that the Town Board of the Town of Southold hereby appoints Michael Sande as a member of the Shellfish Advisory Committee, effective immediately, term to expire March 31, 2019. Vote Record - Resolution RES-2018-212  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2018-213 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Recreation Hire Spring 2018 Recreation Program Instructors Resolved that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an agreement with the following individuals and businesses for the Spring 2018 Recreation programs, all in accordance with the approval of the Town Attorney. Funding for Southold Town Meeting Agenda - February 27, 2018 Page 14 the instructors listed below has been budgeted for in the Recreation Department's 2018 instructor line A.7020.4.500.420. NF School For Dogs (Dog Obedience/Puppy STAR/Pre-Therapy) $90/person Thomas Boucher (Guitar Lessons) $30/hour James Bowden (Smart Driver) Free Paula Croteau (Cooking) $30/hour Heather Cusack (Spring Garden) $30/hour Martha Eagle (Aerobics & Pilates) $35/class Martha Eagle (Friday Only Pilates) $27/class Suzzanne Fokine (Plein Air Painting ) $30/hour Huck Hirsch (Mah Jongg) $30/hour Island's End Golf & Country Club (Golf Lessons) $100/person Lois Levy (Art Journaling) $30/hour Marilyn LoPresti (Walk15 Aerobics & Tai Chi/Qi Gong) $30/hour Rosemary Martilotta (Hatha & Chair Yoga) $44/class Kate McDowell (Tennis) $30/hour Linda Nemeth (Watercolor) $30/hour Henry Pesce (Pickleball) $30/hour Theresa Pressler (Arts & Crafts) $30/hour Dr. Jeffrey Poplarski (Golf Fitness) $55/class R&C Agency Management (CPR Course) $55/person R&C Agency Management (Defensive Driving) $30/person Grace Rowan (Fall Prevention) $30/hour Laurie Short (Cardio & Strength Fitness Classes) $30/hour Steve Smith (Weight Training) $90/person Lisa Tettelbach (Rubber Stamping) $30/hour Alfonso Triggiani (Ballroom Dancing) $65/person Kyleen Prentice Vernon (Storytime Yoga for Kids) $30/hour U.S. Coast Guard Auxiliary (Adult Boating Safety) $50/person Kerri Zablotny (Little Scholars) $30/hour Vote Record - Resolution RES-2018-213  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  Southold Town Meeting Agenda - February 27, 2018 Page 15 2018-214 CATEGORY: Field Use - Town DEPARTMENT: Recreation Field Use – Peconic Inline Hockey League RESOLVED that the Town Board of the Town of Southold does hereby grant permission to the Peconic Inline Hockey League to use the hockey rink at Cochran Park for local youth to play roller hockey April 11, 2018 - mid June 2018 from 5:00 p.m.- 8:00 p.m. Applicant has filed with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as additional insured. Final schedule will be coordinated with the Recreation Department. Vote Record - Resolution RES-2018-214  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2018-215 CATEGORY: Refund DEPARTMENT: Zoning Board of Appeals ZBA Refund - Newman RESOLVED that the Town Board of the Town of Southold hereby grants a refund to the following applicant; the Zoning Board of Appeals has requested the refund, as a variance is no longer required. Robert I. Brown, Architect P.C. $500.00 ZBA #7163 - Newman 205 Bay Avenue Greenport, NY 11944 Vote Record - Resolution RES-2018-215  Adopted Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr Defeated  Southold Town Meeting Agenda - February 27, 2018 Page 16 Tabled  William P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt Robert Ghosio  Tax Receiver's Appt Rescinded Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt  No Action  Lost  2018-216 CATEGORY: Budget Modification DEPARTMENT: Accounting 2017 Budget Modific Financial Impact: To adjust budget for project to actrual spent RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 Capital Fund budget as follows: Decrease: H.2210.35 PSAP Grant $3,689.69 H.5710.13 Serial Bonds, PSD Communications Project $25,000.00 Total $28,689.89 Decrease: H.3020.2.300.700 PSD Communications Project $28,689.69 Total $28,689.69 Vote Record - Resolution RES-2018-216  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  Southold Town Meeting Agenda - February 27, 2018 Page 17 2018-217 CATEGORY: Budget Modification DEPARTMENT: Fishers Island Ferry District 2017 Budget Modification - FIFD Financial Impact: to cover over expenditures RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018, which amended the 2017 Fishers Island Ferry District budget in the amount of $12,030.00. Vote Record - Resolution RES-2018-217  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2018-218 CATEGORY: Authorize Payment DEPARTMENT: Fishers Island Ferry District FIFD - Fairhaven Shipyard - Munnatawket RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018 in regard to Fairhaven Shipyard change orders for the Munnatawket. Vote Record - Resolution RES-2018-218  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated William P. Ruland  Tabled Withdrawn  Jill Doherty Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt  Louisa P. Evans  Rescinded  Southold Town Meeting Agenda - February 27, 2018 Page 18 Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action Lost 2018-219 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Fishers Island Ferry District FIFD - FIWM Lease RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018 in regard to renewing the lease with FI Waste Management District. Vote Record - Resolution RES-2018-219  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost 2018-220 CATEGORY: Budget Modification DEPARTMENT: Fishers Island Ferry District FIFD - Capital Fund Establishment Financial Impact: to account for capital revenue and expenses for long term projects RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018 in regard to establishing a Capital Fund. Vote Record - Resolution RES-2018-220  AdoptedYes/AyeNo/NayAbstainAbsent  Southold Town Meeting Agenda - February 27, 2018 Page 19 Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland Tabled Jill Doherty  Withdrawn Supervisor's Appt Robert Ghosio  Tax Receiver's Appt  Louisa P. Evans Rescinded  Scott A. Russell  Town Clerk's Appt  Supt Hgwys Appt  No Action  Lost 2018-221 CATEGORY: Insurance DEPARTMENT: Fishers Island Ferry District FIFD - Greenwich Insurance Company RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated February 20, 2018 in regard to Liability Insurance with Greenwich Insurance Company. Vote Record - Resolution RES-2018-221  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2018-222 CATEGORY: Budget Modification DEPARTMENT: Accounting 2018 Budget Modification- DPW Financial Impact: To increase budget for Town Hall repairs insurance reimbursement Southold Town Meeting Agenda - February 27, 2018 Page 20 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 General Fund Who1e Town budget as follows: Increase: A.1620.4.400.100 Public Works, Building Maint/Repairs $109,586.00 Total $109,586.00 Increase: A.2680.00 Insurance Recoveries $109,586.00 Total $109,586.00 Vote Record - Resolution RES-2018-222  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2018-223 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Execute Agreement Between Town of Southold and AKRF, Inc. RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and AKRF, Inc. for professional services related to drafting the Transportation and Infrastructure Chapter of the Town’s Comprehensive Plan update, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2018-223  Adopted Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr Defeated  William P. Ruland  Tabled  Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt  Louisa P. Evans  Rescinded  Southold Town Meeting Agenda - February 27, 2018 Page 21 Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action Lost 2018-224 CATEGORY: Policies DEPARTMENT: Accounting Update Procurement Policy RESOLVED that the Town Board of the Town of Southold hereby replaces the Procurement Policy adopted by Resolution No. 39 of May 18, 2010, and amended by Resolution No. 808 of October 5, 2010, with the following, to be effective March 1, 2018: TOWN OF SOUTHOLD PROCUREMENT POLICY Every prospective purchase of goods or services shall be evaluated to determine the applicability of General Municipal Law, Section 103. Every Town officer, board, department head or other personnel with the requisite purchasing authority (hereinafter “Purchaser”) shall estimate the cumulative amount of the items of supply or equipment needed in a given fiscal year. That estimate shall include the canvass of other Town departments and past history to determine the likely yearly value of the commodity to be acquired. Upon request, the Comptroller can calculate the cumulative amount of a particular commodity needed by all Town departments based on past history. If the cumulative amounts exceed competitive bidding thresholds, then the purchase must be contracted through the bidding process. The information gathered and conclusions reached shall be documented and kept with the file or other documentation supporting the purchase activity. Purchasing activities are to be conducted in a manner that is in accordance with law, in the best interests of the Town, avoids favoritism, wastefulness, extravagance, fraud and corruption, and fosters honest competition to obtain the No anticipated contract or purchase greatest economic benefit for every tax dollar expended. shall be subdivided or structured with the intention of avoiding this Procurement Policy. $20,000.00 2. All purchases of (a) supplies or equipment which will exceed in the fiscal $35,000.00 year or (b) public works contracts over shall be formally bid pursuant to General Municipal Law, Section 103. All estimated purchases of: 3. 20,000.00$12,000.00 · Less than $ but greater or equal to require a written request for quote (“RFQ”) and written/fax quotes from 3 vendors. $12,000.00$5,000.00 · Less than but greater or equal to require a written RFQ for the goods and written/fax quotes from 2 vendors. $5,000.00$2,500.00 · Less than but greater or equal to requires verbal quotes for Southold Town Meeting Agenda - February 27, 2018 Page 22 the goods from 2 vendors. These verbal quotes must be documented by the department purchasing said goods. $2,500.00 · Less than are left to the discretion of the Purchaser, but written/fax quotes are preferred. All estimated public works or service contracts of: $35,000.00$20,000.00 · Less than but greater or equal to requires written fax/proposals from 3 contractors. $20,000.00$10,000.00 · Less than but greater or equal to requires written fax/proposals from 2 contractors. $10,000.00$5,000.00 · Less than but greater or equal to requires verbal quotes from 2 contractors. These verbal quotes must be documented by the department soliciting the quotes. $5,000.00 · Less than are left to the discretion of the Purchaser but written/fax quotes are preferred. All prospective purchasers of professional services of: $35,000 · Greater than requires a formal, competitive Request for Proposal (“RFP”), which shall be evaluated based upon qualitative factors and quantitative factors, as set forth in said RFP. 35,000.00$25,000.00 · Less than $ but greater or equal to requires a written RFQ and statement of qualifications from 3 vendors. $25,000.00$10,000.00 · Less than but greater or equal to requires a written RFQ and statement of qualifications from 2 vendors. $10,000.00 · Less than are left to the discretion of the Purchaser, but written/fax quotes and statement of qualifications is preferred. Any written request for quotes/prices shall describe the desired goods, quantity and the particulars of delivery. The Purchaser shall memorialize the name and address of all vendors from whom written/fax quotes have been requested and the written/fax quotes offered on a Proposal Quotation Form. 4. All Proposal Quotation Forms shall be date stamped and shall be kept confidential until the purchase order is signed and returned to the department. Until that time no employee shall discuss any price quote with the prospective vendor or contractor. A copy of the Proposal Quotation Form and any written proposals shall be attached to the purchase order before it is submitted to the Accounting Department. All information gathered in complying with the procedures of this item shall be preserved and filed with the documentation supporting the subsequent purchase or public works contract. 5. The purchase, public works or service contract shall be awarded for the proposal or quote submitted by the lowest responsible bidder. The responsibility of the bidder is to be determined at the discretion of the Town Board or department head and is based not solely on qualifications or experience but accountability and reliability. However, the Southold Town Meeting Agenda - February 27, 2018 Page 23 Purchaser may award such contract to a bidder, other than the lowest responsible bidder, where such bidder maintains a principal place of business located within the Town of Southold, or sells the contracted for supplies, material, or equipment manufactured and located within the Town of Southold, and submits a bid not exceeding ten percent (10%) more than the otherwise lowest responsible bidder. The Purchaser may award the purchase or contract to a bidder, other than the lowest responsible bidder, where such bidder maintains a principal place of business located within the County of Suffolk or sells the contracted for supplies, material, or equipment manufactured and located within the County of Suffolk, and submits a bid not exceeding five percent (5%) more than the lowest responsible bidder. For the purpose of this Policy, the terms “located within the Town of Southold” and “located within the County of Suffolk” shall mean having a principal place of business physically located within the geographical boundaries of the Town or the County as applicable. In the case of an individual, partnership, association, or proprietorship, it shall mean having an office from which at least a majority of the employees are assigned and at which at least a majority of the employees work. In the case of a corporation, it shall mean having its principal place of business from which the president or chief executive officer operates on a regular and consistent basis, and the address so designated on its certificate of incorporation, located within the Town or the County, as applicable. Prior to disbursement of any payment under an approved contract, the Town 6. Attorney’s Office must possess a copy of the fully executed contract as well as documentation of required insurance and contract security/performance bond. Change Orders to Awarded Contracts: If, during the term of a contract, it is 7. determined that additional work needs to be performed or goods are needed to be purchased, which would increase the original contract amount, a formal change order must be in place. This applies to all contracts subject to General Municipal Law Section 103 (competitive bidding). When a change order to a contract results in an aggregate increase of $2,500 over the original contract award, then the following procedures apply: (a) a Public Contract Change Order Approval Form must be completed and signed by the Department Head and must be accompanied by a detailed explanation of why the change is needed and also accompanied by a change order proposal from the contractor (these documents must be forwarded to the Comptroller’s Office); and (b) the change order must be approved by the Comptroller’s Office and the Town Attorney’s Office, and once approval has been granted, the Department must prepare a Town Board resolution requesting authorization for the change from the Board. Only after all of these procedures have been completed and approvals granted, can the contractor go forward with the Southold Town Meeting Agenda - February 27, 2018 Page 24 additional work. A good faith effort shall be made to obtain the required number of proposals or 8. quotations. If the Purchaser is unable to obtain the required number of proposals or quotations, the Purchaser shall document the attempt made at obtaining the proposal on the Proposal Quotation Form. In no event shall the inability to obtain the proposals or quotes be a bar to the procurement. 9. Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances: (a) Public works contracts in cases of public emergencies arising out of an accident or unforeseen condition or occurrence that threatens curtailment or termination of an essential service to the public, or a dangerous condition develops affecting the life, health, safety or property of the Town or its inhabitants. The situation must require immediate attention which cannot await competitive bidding. (b) Sole source situations. (c) Goods purchased from another governmental agency. (d) Goods purchased under a State, County, Federal or other municipal contract. The underlying contract must be let in a manner that constitutes competitive bidding consistent with state law, and made available for use by other governmental entities. (e) Goods purchased at auction. (f) Purchases from NYS Preferred Sources. (g) Goods purchased for less than $2,500.00. (h) Public Works contracts for less than $5,000.00. prior to payment 10. A properly executed purchase order is required for all purchases. With the exception of the following items , neither goods nor services are to be ordered without first obtaining a purchase order signed by the Department Head and the Supervisor: (1) Rental payments for Leases approved by formal Town Board resolution (attach a copy of the adopted Town Board resolution to the voucher). (2) Specific purchases approved by formal Town Board resolution (attach a copy of the adopted Town Board resolution to the voucher) which might include bid awards. However, a Purchase Order is required for specific purchases made under “blanket” bid awards such as annual food needs, uniforms, and laundry services. (3) Construction contracts approved by formal Town Board resolution (attach a copy of the adopted Town Board resolution to the voucher). (4) Petty cash purchases. (5) Travel expenses (mileage, tolls, meals, ferry or train expenses, etc.). (6) Meeting and seminar registration fees (attach a copy of the adopted Town Board resolution to the voucher). Southold Town Meeting Agenda - February 27, 2018 Page 25 (7) Legal notices. (8) Utility payments. 11. This Policy shall be reviewed annually by the Town Board at its organizational meeting or as soon thereafter as is reasonably practicable. Vote Record - Resolution RES-2018-224  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2018-225 CATEGORY: Public Service DEPARTMENT: Engineering FISD Emergency Repair Work RESOLVED that the Town Board of the Town of Southold hereby authorizes the necessary emergency work required to clear blockages from the Fishers Island Sewer District Sanitary System. All expenses for completing these repairs shall be a legal charge to the 2018 Fishers Island Sewer District budget (system maintenance & repairs). Vote Record - Resolution RES-2018-225  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  Southold Town Meeting Agenda - February 27, 2018 Page 26 2018-226 CATEGORY: Budget Modification DEPARTMENT: Solid Waste Management District 2018 Budget Modification- SWMD Financial Impact: To allocate funds for needed repairs to center pin on CAT 966. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2018 Solid Waste Management District budget as follows: From: SR 8160.4.100.552 Maint/Supply Volvo Loader $2,000 SR 8160.4.400.651 Repairs-Volvo Loader 1,500 SR 8160.4.400.910 Equipment Rental 3,500 Total $7,000 To: SR 8160.4.400.655 Repairs CAT 966 Loader $7,000 Total $7,000 Vote Record - Resolution RES-2018-226  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2018-227 CATEGORY: Refund DEPARTMENT: Town Attorney CPF Refund RESOLVED that the Town Board of the Town of Southold hereby authorizes a refund (from Account #CM.1189.10) to Oswaldo Aldaz, Johana A. Aldaz and Lourdes Tite from the Town of Southold Town Meeting Agenda - February 27, 2018 Page 27 Southold in the amount of $5,760.00 in connection with the payment of the Community Preservation Fund tax on property in Southold (SCTM #1000-141.00-02.00-020.000) purchased by Oswaldo Aldaz, Johana A. Aldaz and Lourdes Tite on February 2, 2018, as the transaction is exempt from the CPF tax. Vote Record - Resolution RES-2018-227  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2018-228 CATEGORY: Support/Non-Support Resolution DEPARTMENT: Town Attorney SC Acquisition of Property Letter of Support RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a letter of support for Suffolk County’s acquisition of property located in Mattituck and identified on the Suffolk County Tax Map as lot number 1000- 114-11-7, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2018-228  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  Southold Town Meeting Agenda - February 27, 2018 Page 28 2018-229 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Maintenance Agreement Between Town of Southold and Computer Plus RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Maintenance Agreement between the Town of Southold and Computer Plus regarding maintenance and warranty of the Town’s Servers and Printers, commencing on March 1, 2018 at a monthly charge of $629.00, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2018-229  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2018-230 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Execute Agreement Between Town of Southold and the Mattituck Lions Club RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and the Mattituck Lions Club related to the installation of water lines at Strawberry Field, subject to the approval of the Town Attorney and Suffolk County. Vote Record - Resolution RES-2018-230  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland Tabled  Withdrawn  Jill Doherty  Supervisor's Appt Robert Ghosio  Tax Receiver's Appt Louisa P. Evans Rescinded  Southold Town Meeting Agenda - February 27, 2018 Page 29 Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action Lost 2018-231 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Execute Agreement Between Town of Southold and NYS Department of Transportation RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute a Shared Service Agreement between the Town of Southold and the New York State Department of Transportation for Maintenance of State and Municipal Roads, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2018-231  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2018-232 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney Memorandum of Agreement Between Town of Southold and PBA RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the Memorandum of Agreement between the Town of Southold and the Southold Town Police Benevolent Association and Employee # 8227 and hereby authorizes Supervisor Scott A. Russell to execute same on behalf of the Town of Southold. Vote Record - Resolution RES-2018-232  AdoptedYes/AyeNo/NayAbstainAbsent  Southold Town Meeting Agenda - February 27, 2018 Page 30 Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland Tabled Jill Doherty  Withdrawn Supervisor's Appt Robert Ghosio  Tax Receiver's Appt  Louisa P. Evans Rescinded  Scott A. Russell  Town Clerk's Appt  Supt Hgwys Appt  No Action  Lost 2018-233 CATEGORY: Seqra DEPARTMENT: Town Attorney SEQRA for Southold Town Pump Out Boat Application RESOLVED that the Town Board of the Town of Southold determines that funding and all underlying activities that are proposed to be conducted in connection with the Southold Town’s “Pump Out Boat” application to Suffolk County for a 2018 WQPRP 477 Fund grant represents a Type II Action pursuant to the New York State Environmental Quality Review Act (SEQRA); accordingly, no further environmental review is available, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2018-233  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2018-234 CATEGORY: Authorize to Bid DEPARTMENT: Information Technology Southold Town Meeting Agenda - February 27, 2018 Page 31 Advertise Meeting Hall Sound System RFP RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for Request for Proposal for the Meeting Hall Sound System. Vote Record - Resolution RES-2018-234  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2018-235 CATEGORY: Bid Acceptance DEPARTMENT: Public Works Accept Bid for DPW Vehicle RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Mullen Motors, Inc. to supply the Department of Public Works with 2018 Light Duty Dump Truck in the amount of $41,075.00, all in accordance with the Town Attorney. Vote Record - Resolution RES-2018-235  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost Southold Town Meeting Agenda - February 27, 2018 Page 32 2018-236 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney InterMunicipal Agreement with Suffolk County-Pump Out Boat Grant Application RESOLVED that the Town Board of the Town of Southold hereby authorizes the Southold Town Board of Trustees to submit a 2018 WQPRP 477 Fund grant application to the Suffolk County Planning Department on behalf of Southold Town entitled: 23 Foot Pump Out Boat Grant Application. In furtherance of this application the Southold Town Board agrees to the 50% matching funds requirement and is prepared to enter into an “Inter-Municipal Agreement” with Suffolk County as a condition of the grant, subject to the approval of the Town Attorney Vote Record - Resolution RES-2018-236  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt  Scott A. Russell  No Action  Lost  2018-237 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Various Town Committee Positions RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for various Committee positions. Vote Record - Resolution RES-2018-237  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr Defeated Tabled William P. Ruland  Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt  Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt Southold Town Meeting Agenda - February 27, 2018 Page 33 No Action  Lost  2018-238 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Planning & Zoning Board Members RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for Planning Board and Zoning Board members. Vote Record - Resolution RES-2018-238  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  VI. PUBLIC HEARINGS