HomeMy WebLinkAboutBay to Sound Trails Education & Volunteer T
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FOR THE EAST END
RECEIVED
December 20, 2017 JAN 2 2017
,a -5 John Sepenoski Southold Town Clerk
aLand Management Coordination
Town of Southold
°°953095 Route 25
PO Box 1179
Southold, NY 11971
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Dear Mr. Sepenoski:
On behalf of Group for the East End, I respectfully submit a proposal to
` D the Town of Southold for the Bay to Sound Integrated Trails Initiative
Phase 2 Education and Volunteer Coordination. I am confident that our
°a o- organization's background, qualifications and expertise meet the
z
j. requirements set forth in the Project's request for services.
As requested,a copy of this proposal is included in digital format (PDF)
and one hard copy accompanies this letter. In addition to the proposal,
the following are included:
_ • Cost Proposal
• Non-collusive Proposal Submission Certification (Appendix B)
Al, v • Resumes of Key Personnel (3)
• Writing sample (East End Medication Disposal Program flyer)
If you require additional information,please contact me at 631-765-6450
g'. x218 or at acvirgin@eastendenvironment.org.
Thank you for your attention and time in reviewing this proposal.
Sincerely,
- Aa on rgin ;` °
Vice President
„'' . # =_ _�__ --_ti ) "'s t :. •! :; .fes ;.
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The Town of Southold
Land Management Coordination
PROPOSAL SUBMISSION:
Bay to Sound Integrated Trails Initiative Phase 2
Education and Volunteer Coordination
Executive Summary
For nearly a decade, Group for the East End ("the Group") has collaborated with the
Town of Southold,Village of Greenport, and Suffolk County in conceptualizing and
planning for the Bay to Sound Integrated Trails Initiative. During this time,the
Group has actively supported natural habitat protection, conducted public outreach
and education programs, and led efforts to monitor threatened wildlife species
within the Bay to Sound area. As the contractor for this vital phase of the initiative,
the Group will help the Town achieve the goals of increasing public access to the Bay
to Sound, restoring habitat,removing invasive species,and creating opportunities for
passive and active public education and stewardship of the environment.
Proposed Scope of Work
The Bay to Sound,Project has been a complex undertaking from its conception. Led
and chiefly coordinated by the Town of Southold,the staff, elected officials,and local
civic groups from the Town,the Village of Greenport,and Suffolk County have been
involved in the project's development. The project area consists of various parcels
totaling roughly 850 acres of publicly owned land spanning from the Peconic Bay to
the Long Island Sound. As a whole,these parcels comprise one of the largest
protected areas on the North Fork of Long Island.
There have been and currently are significant challenges for the Project. These
include: agreements between multiple levels of government and their respective
agencies delaying the Project implementation on occasion; limited public access due
to parking limitations or trailheads; lack of information in the form of signage,
printed collateral, and web info to promote awareness; some areas within the Project
area have lacked contiguous parcels,thus leaving"islands" of protected space;
expansive areas of invasive plants and historic rubbish sites have left portions of the
Project area unattractive and bf little use to native wildlife species.
Fortunately,under the leadership of the Town of Southold,the Project has found a
new life with momentum not before realized. With a focus on promoting awareness
and educating the public about the Project the result will be an appreciation for the
area and a willingness to become involved in a variety of activities, such as: trail
clean-ups, invasive species removal and native plantings, and participating in a
variety of citizen science activities to inventory rare flora and fauna.
1
The Group has a solid track record of working on similar projects with multiple
government agencies and communities in the name of conservation. As noted in
more detail in the "Qualifications"section of this proposal, for over 45 years the
Group has strived to connect the public to the natural world as a means to appreciate ,
it, protect it,and become an advocate for it. The Group is deeply committed to
helping carry out the Town's vision for Phase 2 of this Project.
Proposed Approach
As specified in the "Contract Documents for Request for Proposal" for the Bay to
Sound Integrated Trails Initiative,the following approach or plan of action apply to
Tasks 16 and 17 - Education and Volunteer Coordination,and are components of a
larger project. The Project is slated to begin in January 2018 and full completion of
all tasks occurring by March 2019. As noted in the accompanied timeframe,we
anticipate completing all required tasks by March 2019,however we welcome the
opportunity to extend the contract further if both parties are amenable.
As further outlined in the Key Personnel and Staffing section of this proposal, our
three-member Project team has been carefully chosen to reflect the needs and
requirements of this Bay to Sound Initiative. For that reason,we have a Project
Manager with nearly 15 years experience managing similar projects, staff,working
with multiple government agencies and local organizations,a solid track record
completing projects in a timely manner, producing quality reports, and maintaining
clear and open communications at all times.
We are also developing programs consistent with those featured at Downs Farm
Preserve and under the direction of the Town of Southold. This continuity and
experience will allow our team to begin this project immediately. Lastly, filling out
the team is an individual with more than 35 years experiencein wildlife monitoring
and conducting citizen science projects on the East End, most notably a
comprehensive River Otter tracking project within the Project area.
Relevant Capacity to Perform Services, Experience, and Qualifications
The following programs and initiatives showcase the depth of experience,
qualifications and background the Group has to complete the tasks set forth:
• South Fork Trails Preservation and Paumanok Path Development '
During the mid-1980s through the early 2000s, Group for the South Fork
(now known as Group for the East End) was instrumental in advocating for
the preservation of nearly 700 acres of natural habitat in Brookhaven,
Southampton,and East Hampton towns. The 125-mile Paumanok Path,
extending from Rocky Point to Montauk Point,was conceived, planned and
implemented under the leadership-of Group staff and local citizen activists.
Relevant Tasks: 16, 17A, 17H
2
I
• Forest Breeding Bird Inventory and Monitoring
As a continuation of the New York State Breeding Bird Atlas, a similar project
was developed during 1993-1998 for newly acquired lands on the South Fork
of Long Island. Spearheaded by Group biologists and local Audubon members,
the bird monitoring not only provided critical data on the diversity and
abundance of threatened avian species,lands vital for the continued breeding
success were later protected through Community Preservation Funds (CPF)
after achieving a higher ranking.
Relevant Tasks: 17H
• Southold Conservation Agenda -The Southold Conservation Agenda (SCA) was
designed, printed, mailed and circulated in the local North Fork newspaper,
Suffolk Times,in the spring of 2010. It has not only been a tremendous
planning tool for the Town of Southold, it gave Group for the East End strong
credibility after moving offices from the South Fork and sparked interest in
our local volunteer recruitment
Relevant Tasks: 17A, 17B, 17C, 17D, 17E, 17F, 17G
• Pharmaceutical Disposal and Aquifer Protection Initiative *
In 2011, Suffolk County contracted with the Group to address the emerging
environmental impacts of improper disposal of medications by providing East
End police departments with NYS-approved lock boxes where residents can
properly dispose of unwanted or expired medications.The initiative included
a public outreach and educational campaign that reached out to more than
80,000 households in the East End region,as well as a targeted media
campaign.Widely popular, in the first four months nearly 2 tons of
medications were deposited across the region.
Relevant Tasks: 16, 17A, 17B, 17C, 17D, 17E, 17F, 17G
• Beach-dependent Species-Management Program and 'Be A Good Egg"
From 2012-17,Town of Southold contracted with Group staff to monitor
threatened shorebird species, notably Piping Plover and Least Tern,at 20
sites previously determined as potential breeding locations by the NYS
Department of Environmental Conservation. Management of the program has
included: site monitoring,volunteer recruitment, midseason and postseason
reports, annual dredge assessment report,and progress reports as requested.
In 2015,the Audubon Society invited the Group to participate in the "Be A
Good Egg" program that features students taking a pledge to help promote
awareness through the creation of artwork for signage to in an effort to better
inform the public about threatened shorebirds.
Relevant Tasks: 17A, 17B, 17G, 17H
3
• East End Wildlife Conservation Initiative **
A collaboration with the Long Island Community Foundation,this project was
essential in bringing greater public and governmental awareness across the
East End region about the expanding number of wildlife species whose
populations are threatened-due to exploitation,lack of habitat, climate change
or other factors. Funding was used to conduct community outreach and
develop advocacy materials and a comprehensive media campaign in an effort
to promote government action. A website nyswap.org was also developed to
better inform the public about threatened wildlife,various Long Island-based
restoration projects, and resources on how to become more involved in
wildlife conservation projects.
Relevant Tasks: 17A, 17B, 17C, 17D, 17E, 17F, 17G, 17H
*The"Don't Flush Medications!" mailing piece is included as a writing sample that
demonstrates the Group's ability to condense and concisely present larger amounts if
information.
**The New York State Wildlife Action Plan's website nyswap.org is another example
of the Group's ability to provide complex information in a condensed,yet easily
viewable format.
Key Personnel and Staffing
The proposed Project team members from Group for the East End include:
• Aaron Virgin,Vice President- Project Manager
• Jessica Kennelly, Environmental Educator- Outreach and Education
Coordinator; Volunteer Recruitment and Management
In addition,we plan to hire the consulting services of a former Group for the South
Fork employee, Mike Bottini,Wildlife Biologist,to coordinate aspects of the citizen
science programming.
As requested,the current resumes for all three personnel are included in this
proposal.
Project Timeframe
The Project Team will meet biweekly to ensure all goals and expectations are met,
with more frequent calls/meetings as needed, and the overall purpose is to keep the
Project moving forward. These internal meetings are independent of public events
and activities,meetings with Town staff,and additional project partners.
The following detailed schedule is proposed for the Project,however it should not be
viewed as an exhaustive list. We will be using the Bay to Sound Project: Rare Species
and Natural Community Inventory (Ring, R.M,A.L. Feldmann, M.D. Schlesinger, and
4
E.L.White. 2012) prepared by the New York Natural Heritage Program as a guide and
resource in planning many of our outreach and citizen science programs.
2018
January- complete contract with Town of Southold.
February- plan spring/summer calendar for trail clean-up, invasive species removal
and native planting events, and citizen science projects; schedule Project
Meeting and produce meeting summary outlining
agreements/understandings reached. (Tasks 16, 17A, 17H)
March -hold first volunteer recruitment program at Downs Farm Preserve; purchase
necessary supplies and equipment for upcoming public programs; research
existing materials and develop concepts for review. (Tasks 16, 17B)
April/May- conduct first suite of trail clean-ups, invasive species removal and native
planting events; conduct spring amphibian survey; conduct spring bird
migration census; conduct early Odonate census; develop graphics
package of at least three layout options for review; submit draft text for
education/outreach materials for review (Tasks 16, 17C, 17D, 17E, 17H)
June/July- plan fall/winter calendar for trail clean-up, invasive species removal and
native planting events, educational events, and citizen science projects;
prepare final text and layouts for education/outreach materials; conduct
breeding bird survey; conduct reptile survey; conduct breeding Odonate
survey. (Tasks 16, 17F, 17H)
August- offer a calendar of educational programs throughout the'network of
preserves to promote awareness and generate interest in the Project; hold
second volunteer recruitment day at location TBD (likely within the Project
area); clean up historic dumping site at Silver Lake; (Tasks 16, 17H)
September/October- submit mid-grant progress report; produce final copy of
education/outreach materials. (Tasks 16, 17G)
November/December- inventory and order additional supplies and equipment, as
needed; print additional outreach materials,as needed; invite the public
and conduct Christmas Bird Count to monitor winter bird activity.
(Tasks 16, 17G, 17H)
2019
January- plan and develop late winter/early spring educational programs; plan and
coordinate trail-cleanups, invasive species removal,and native plantings
for late winter/early spring(Task 16)
February/March-submit final report and/or work with Town on filing a contract
extension.
5
APPENDIX B
NON-COLLUSIVE PROPOSAL SUBMISSION CERTIFICATION
By submission of this proposal, each proposed and each person signing on behalf of any proposal
certifies, and in the case of a joint proposal, each party thereto certifies as to its own
organization, under penalty of perjury,that to the best of his or her knowledge and belief:
1. The prices in this proposal have been arrived at independently without collusion, consultation,
communication, or agreement,for the purpose of restricting competition, as to any matter
relating to such prices with any other proposing Contractor(s) or with any competitor;
2. Unless otherwise required by law,the prices which have been quoted in this proposal have not
been knowingly disclosed by the proposed and will not knowingly be disclosed by the proposing
Contractor(s) prior to opening, directly or indirectly,to any other proposer or to any competitor;
and
3.No attempt has been made or will be made by the proposing Contractor(s)to induce any other
person, partnership or corporation to submit or not to submit a proposal for the purpose of
restricting competition.
I,the undersigned, attest under penalty of perjury that I am an authorized representative of the
proposing Contractor(s)and that the foregoing statements are true and accurate.
Name of Proposing Contractor(s): cmup ` 7/ P.5�- tJ
T
Signature of Authorized ReKesentative:
Title 069- Prt5ryeh
Date UZI,
Aaron Virgin
5 Booker Lane, Westhampton,NY 11977
Phone: (631)377-1303 /Email: eastendbirder@gmail.com
EDUCATION College of Environmental Science and Forestry(ESF) Syracuse,NY
MPS, Wildlife Ecology&'Natural Resources Management,May 2002
Roosevelt Wildlife Station Fellowship; Quantitative Studies Lab. 2001-2002
Graduate Teaching Assistant(3 courses—see below),August 2000-May 2002
State University of New York at Plattsburgh Plattsburgh,NY
BA,Environmental Science,December 1997
Miner Institute of Applied Environmental Science,Fall 1997
Cartography Undergraduate Teaching Assistant,Spring 1996
WORK EXPERIENCE t
Group for the East End Bridgehampton & Southold,NY
2010 Present Vice President
• Principle advocate promoting strategic alliances and partnerships for land preservation
and natural resource protection on eastern Long Island and statewide.
• Oversee and coordinate all aspects of advocacy, communications,fundraising,
marketing initiatives, and spokesperson/collaborator on all media inquiries.
• Instrumental in the development of the Long Island Clean Water Partnership, and
worked to raise or direct more than $35 million for regional water protection.
• Secured and managed the outreach coordinator position for the Peconic Estuary
Program (2011-14),resulting in$400,000 from the Environmental Protection Agency.
r • Initiated regional Coastal Partners for local businesses to partner and support water
quality improvement strategies.
• Extensive collaboration with U.S. partners and more than a dozen Latin American and
Caribbean nations over the past decade to monitor and track migrating Osprey.
• Working collaboratively with Audubon and the Bahamas National Trust to monitor
and protect wintering and breeding areas for Piping Plovers and other shorebirds.
• Lead on business development planning,database management, and capacity-building
strategies'for 45-year old regional environmental conservation organization.
• Develop, plan and work with senior staff and board of directors on budget/finance,
and strategic plans; serve on development,finance and nominating committees.
• Proven track record managing a portfolio of high-level donors in the procurement of
six-figure major gifts and grants from individuals, corporations and foundations.
• Administer community grants program for civic groups and not-for-profit orgs.
Theodore Roosevelt Sanctuary&i Audubon Center Oyster Bay,NY
2006-2010 Executive Director
• Supervised,trained,and evaluated staff of 19 and roughly 300 individual volunteers
and groups at the oldest songbird sanctuary in the nation.
• Initiated a business plan to more effectively run daily operations in a more economical
and a sustainable manner.
• Reduced overall expenses by nearly 20%over three-year period, while developing a
master site plan and capital campaign to expand advocacy and education programs.
• Developed and implemented a suite of school programs to better promote the
conservation of native wildlife, land stewardship, and marine ecosystems.
• Represented the National Audubon Society as one of six communications specialists
in nationwide public television and radio appearances.
� 1
• Worked with businesses to enhance corporate social-responsibility commitments.
National Audubon Society New York,NY& Greenwich, CT
2002-2006 Annual Fund Manager;National Birdathon Coordinator
• Assisted in the annual management of$4.3-9.5 million budgets for two statewide bird
conservation organization's initiatives.
• Cultivated and solicited major donors through small events and onsite trip visits for
Audubon's New England-based Seabird Restoration Program.
• Organized and led international ecotourism trips for high-capacity donors to better
assess and understand the organization's international conservation work.
• Researched,wrote, captured and managed grant proposals ($50,000-$1,500,000)and
reports for government and private foundations.
• Worked closely with community groups and government agencies on local
environmental advocacy issues.
• Managed the marketing and outreach for the nation's largest birding and fundraising
program, Birdathon,to meet an annual $1 million goal.
Wallkill River National Wildlife Refuge,U.S. Fish & Wildlife Service Sussex,NJ
2001 Wildlife Biology Technician
• Developed relations with local landowners, businesses,and government agencies to
create a 2,000+-acre wildlife refuge within a patchwork of varying land uses.
• Researcher and editor's assistant on New York-New Jersey Bight Program-
Stewardship Management Plan(2002); Hudson Canyon featured area.
• Co-authored model-airplane compatibility determination for the NWR System.
• Conducted and supervised grassland, marsh, land bird surveys on 5,000-acre refuge.
Graduate Teaching Assistant,ESF Syracuse,NY
2000-2002 Biology of Birds and Mammals,Environmental Interpretation,Zoology
• Prepared and conducted weekly laboratory lectures and field trips for three upper level
undergraduate and graduate courses.
• Wrote government and private grants to support graduate studies and research.
• Co-founder and President of ESF Birding Club.
Harriman State Park,Palisades Interstate Park Commission Bear Mountain,NY
1998-2000 Environmental Educator and Museum Director
• Taught local wildlife, environmental and history programs at Bear Mountain Zoo.
• Organized programs for over 17,000 children within 42,000-acre park system.
• Featured leader and naturalist for Outward Bound programs of groups of 15+college
aged students during overnight outings.
• Designed and monitored three-year biodiversity project on regional flora and fauna.
CERTIFICATIONS Open water scuba diving(includes dry suit)through Scuba Schools International; CPR
and First Aid through American Red Cross
COMPUTER SHILLS Proficient in Macintosh and PC operating platforms, and strong working knowledge of
Microsoft Office Suite(Access, Excel, Outlook, PowerPoint, Word)
2
JESSICA KENNELLY
340 Pine Neck Road
Southold,NY 11971
C: (631) 521-6686 Kennellyjessica@gmail.com
EXPERIENCE
Environmental Educator& Downs Farm Preserve Manager, Jan 2017- present
Group for the East End
Southold,NY
• Environmental Education
o Guide school based field trips, teach classroom lessons and conduct outdoor summer
field ecology programs.
o Coordinate habitat restoration projects
o Assist in the production of the education newsletters
• Downs Farm Preserve Manager
o Build a relationship with the Southold town, community and local scouts, and other
non-profits.
o Develop environmentally themed programs for all ages
o Manage volunteers and indoor/outdoor projects
o Develop and coordinate a Young Naturalist Camp during the summer session
Outreach Coordinator, Group for the East End Oct 2015—December 2016
Southold,NY
• Program Outreach
o Developed monthly educational programs for Downs Farm Preserve
o Conducted educational programs for Project MOST in East Hampton
o Assisted as a fourth educator on the education team
o Assisted with Summer Field Ecology Programs
• Professional Stewardship
o Organized and carried out a series of coastal cleanup events across eastern Long
Island
o Recruited volunteers for a variety of functions
o Managed Horseshoe Crab Monitoring sites through Cornell Cooperative Extension's
management program
• Administration
o Assisted with data entry for membership gifts and database management
Sales, Glover Perennials March 2015-Sept 2015
Cutchogue,NY
• Input order entries,reviewed and finalized orders for multiple nurseries
• Daily customer contact to address issues on orders and soliciting new orders
• Assisted walk in customers
• Assisted ensuring the quality standards were met on all orders
• Gained perennial knowledge
Intern, Group for the East End July 2014—Jan 2015
Southold,NY
• Developed and delivered environmental education programs at Downs Farms Preserve, in
Cutchogue and Robins Island
o Programming aimed at and delivered to families
o Topics include nature scavenger hunt; sea turtle life cycle; nature journaling; why
pollinators are important;,the Great Migration Game; bird feeder construction
• Monitored Piping Plovers and Ospreys along the North Fork
o Responsible for monitoring sites, recording and reporting data
• Participated in the Peconic Estuary Program
o Assisted with eradication of invasive species.
• Assisted in database entry
Teacher Assistant, Bright Beginnings Preschool Jan. 2014—Sept 2014
Westhampton,NY
• Assist lead teacher in planning and implementing activities ,
o Provide instruction and monitor student progress
o Primary responsibility for 12 children aged 18 to 24 months.
o Provide assistance for additional students
Administrative Assistant, Grassroots Environmental Education Oct 2012—Sept 2013
Port Washington,NY
• Assisted Executive Director in delivering in-school environmental education programs
o Programming aimed at ages 5 through 11.
o "Gifts from the Earth"focused on natural environment(sun, air, soil, and water)
o "Conserve and Protect Our Water" emphasized water use, conservation, and pollution
• Re-vitalized Dodge Family Farm
o Responsible for rejuvenating organic garden plots
o Primary person responsible for garden care
o Coordinated volunteer assistance
• Coordinated volunteers at Port Washington Farmer's Market
• Organized files, developed spreadsheets, faxed reports and scanned documents.
• Managed the day-to-day calendar for the company's senior director.
EDUCATION
Stony Brook University, NY 2008-1012
• Bachelor of Arts: Environmental Science with a concentration in Marine Science
• Study Abroad program in Marine biology at Deakin University, Australia 2011
• Received Trailblazer Scholarship
• TA for `Environmental Writing and Media'
o Assisted the Professor in grading papers, organizing field trips,recording students
inputs and ideas, helping students with papers and projects.
VOLUNTEER EXPERIENCE
• Clearwater Environmental and Music Festival, 2011
o Solicited petition for environmental cause.
• President, Marine Biology club at Stony Brook, Southampton, 2009-2010
o Responsible for administration, fund raising and assisting at campus marine station
and facilities
• NYS Survey of Horseshoe crabs, 2009
o Counted, tagged and reported results
• Marine Mammal and Sea Turtle Rescue Internship, 2010
o Cared for injured marine mammals and turtles
o Responded to inquires,from public regarding injured marina animals
o Evaluated animals in distress reported by public
Michael Bottini
34 Chapel Lane
East Hampton,NY 11937
(631)267-5228
mike@peconic.org
Professional Wildlife Biologist 2002-present
Experience East Hampton,NY
Implemented the Long Island River Otter Project(2008—present): surveyed and mapped
L.I. and Fishers Island's river otter population and currently monitoring their colonization
of L.I.;researching seasonal changes in food habits,behavior,and roadkill mitigation.
Founded the Long Island Nature Organization;serve as a member of the Long Island
Natural History Conference steering committee.
Make public presentations on various wildlife and ecological subjects.
Completed an invasive species survey of a nature preserve for North Fork Audubon.
Performed a year-long,mark-recapture study of spotted turtles for Suffolk County.
Surveyed coral reefs in Honduras with Coral Cay Conservation.
Plover/Tern Steward spring/summer 2008
Long Island State Parks, Montauk NY
Monitored nesting sites on state parkland in Napeague and Montauk.
Environmental Planner 1988-2002
Group for the South Fork, Bridgehampton NY
Reviewed and commented on development proposals and regional planning documents.
Performed flora and fauna inventories and wetland delineations;testified on findings.
Coordinated an annual monitoring program for nesting osprey.
Served on several town and county government advisory committees and provided
technical expertise to local civic and environmental organizations.
Supervised interns and volunteers for special projects.
Responded to over one hundred phone inquiries per year from public officials,
consultants,press,and general public on a wide range of planning and environmental
topics.
Adjunct Faculty
Ross School Spring 2011
Taught"The Natural History of Long Island."
City University of New York 2007
Taught"The Nature of New York,"an online course.
Long Island University, Southampton, NY 1995-1997
Taught "Introduction to Environmental Science."
St. Lawrence University, Canton,NY January 1985
Taught"Winter Field Ecology."
Park Naturalist summers 1989-1990;part-time 2005-2008
Hither Hills State Park
Led nature walks;researched and wrote interpretive guides and signage;performed
natural resource inventories.
Publications Peconic Baykeepbr: Baywatch 2012 Report(onsite wastewater disposal systems)
The Status and Distribution of River Otter on Long Island,NY(2009)
The Walking Dunes: East Hampton's Hidden Treasure(2008)
Peconic Baykeeper: Baywatch 2007 Report(stormwater runoff issue)
Spotted Turtles' Use of Mosquito-Control Ditches in Suffolk County,NY(2005)
Exploring East End Waters:A Natural History and Paddling Guide(2005)
Trail Guide to the South Fork(2003)
Understanding and Protecting Groundwater(2003)
Trout Pond Town Park Trail Guide(200 1)
The Future of Springs(1999)
Amagansett Hamlet Study(1997)
Awards Track&Sign Level III Certification;CyberTracker Conservation.2016.
Trailblazer of the Year. Southampton Trails Preservation Society.2013
Friend of the Trail. East Hampton Trails Preservation Society.2002.
1s1 Place: Best Sports/Outdoor Column.New York Press Association.2001.
Education M.Sc.- School of Forestry—Univ.of British Columbia, 1987
B.A.- Economics-St.Lawrence University, 1976
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HEL
• PROTECT
OUR,
DRINKING
East End Medication Disposal Program UP
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I Non Profit Org
Bring your unused meds to the US Postage
PAID
Permit#
20ME®ICATIoN DROP
BX Southampton
NY 11968
East End at a participating police department.
Medication Disposal
Program
Medications accepted:
• Expired or unwanted over-the-counter medications,Including pet medications
• Prescription drugs including antibiotics and controlled substances
• Pills,powders,liquids and EPI pens a
Not accepted: Did You know?
• Syringes
• Medical waste When flushed down the toilet,
• Mercury thermometers prescription and over-the-counter medications`
It's safe, free,anonymous and no contact with police is necessary. can contaminate drinking water, harbors and bays.
( `q Proper disposal of medications
can help prevent drug misuse,abuse,and
East Hampton 537-7575 •Southampton,702-2247 harm to children,pets,and others.
131 Wainscott Northwest Rd,Wainscott 110 Old Riverhead Road,Hampton Bays ~
East Hampton Village 324-0777 •Southold 765-2600 Traces of pain killers,antibiotics,and
I Cedar Street, East Hampton 41405 Route 25, Peconic anti-seizure medications have been
• found in our local waters.
Sag Harbor 725-0247 °Riverhead 727-4500(coming soon)
70 Division Street,Sag Harbor 210 Howell Avenue, Riverhead
Shelter Island 749-0600 °Westhampton Beach 288-3444
44 North Ferry Road,Shelter Island 165 Mill Road,Westhampton Beach
For more Information on the
GEast End Medication Disposal Program
FOR THE EAST END visit GroupfortheEastEnd.org/meds.
Protecting the nature of the place you love This publication is fully or partially funded by the County of Suffolk
TOWN OF SOUTHOLD,NEW YORK 11971
REQUEST FOR PROPOSALS
SEPTEMBER 2017
COST PROPOSAL
1. Cost for Task 16—Trail Clean-up, Invasive Species Removal and Native Plantings
�f po
2. Cost for Task 17—Educational Materials and Citizen Science Projects
/0-0
1
Submitted By: o u
(Name of Company)
Name of Authorized Representative: [ro ti V),-,r�
(Print Name)
Signature of Authorized Representative:
Date: t
t
t
Cost Proposal
Hourly Rates
• Aaron Virgin, Project Manager- $125
• Jessica Kennelly, Educator and Volunteer Coordinator- $75
• Mike Bottini, Citizen Science Program Coordinator- $65
Cost in dollars./(work hoursJ:
Virgin Kennelly Bottini Materials TOTALS:
Task: 16 2,500 (20) 2,250 (30) 650 (10) 1,500 6,900
17A 1,250 (10) 375 (5) 325 (5) 0
17B 625 (5) 750 (10) 325 (5) 2,500
17C 625 (5) 375 (5) 0 (0) 3,500
17D 625 (5) 0 (0) 0 (0) 0
17E 1,875 (15) 1,500 (20) 325 (5) 0
17F 1,250 (10) 750 (10) 0 (0) 0
17G 625 (5) 750 (10) 0 (0) 10,500
17H 3,125 (25) 375 (5) 4,875 (75) 875
Task: 17 10,000 (80) 4,875 (65) 5,850 (90) 17,375 38,100
GRAND TOTAL: $45,000
1,Aaron Virgin, serving as Vice President of the Group for the East End, attest that the
cost proposal of$45,000 set forth shall remain valid for 90 days from the RFP due date
of December 21,201 Z
Aaron it n,Vice President
Group for the East End
Date: I Z I
I
I
The Town of Southold
I
Land Management Coordination
53095 Route 25
PO Box 1179
Southold,NY 11971 I
(631) 765-9540
I
I
I
CONTRACT DOCUMENTS
FOR
REQUEST FOR PROPOSAL:
Bay to Sound Integrated Trails Initiative Phase 2 Education and
Volunteer Coordination
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November 2017
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TOWN OF SOUTHOLD,NEW YORK 11971
REQUEST FOR PROPOSALS
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Bay to Sound Integrated Trails Initiative Phase 2 Education and Volunteer Coordinatiori
NOVEMBER 2017
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I. INTRODUCTION
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Overall Project Description
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The Town of Southold will complete phase two of the Bay to Sound Trails initiative by adding
trails, boardwalks, wildlife viewing areas, parking, kiosks, and educational materials within the
project area including a newly acquired open space parcel. Dilapidated structures and septic
systems will be removed and the area restored to a natural state. A section of Moore's Drain'l
Creek will be day-lighted and restored for habitat and fish passage. Clean-ups and citizen science
opportunities will involve the public in stewardship.
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Phase two of this initiative will connect open space parcels in the Town of Southold, Village,'of
Greenport, and Suffolk County together via pedestrian and bike trails creating a non-motorized
connection from the Peconic Bay to the Long Island Sound. The entire trail design was
completed in phase one. Matching funds consist of the Town's acquisition of the Sill property.
Goals of the project are to increase public access to the Bay and Sound, restore habitat, remove
invasive species, and create opportunities for passive and active public education and
stewardship of the environment. Expected results include new trails,boardwalks, observation
blinds, new and restored parking areas, restoration of the Sill House site, daylighting and habitat
restoration at Moore's Drain, educational kiosks, a new footbridge, maps of the expanded trail
system (kiosk and online), implementation of citizen science research and programs, and
educational materials related to stormwater management and the Peconic and Long Island Sound
estuaries.
The Town of Southold("Town") as Contractor for the New York State Department of State
(NYS DOS) is seeking a contractor or team of contractors ("Contractor")to coordinate volunteer
clean up,planting and citizen science activities, conduct flora and fauna mapping and surveys,
conduct public outreach and develop educational materials and programs for the Bay to Sound
Trails Initiative Phase 2.
A total of$45,000 in funding is being provided by NYSDOS through Title 11 of the
Environmental Protection Fund (EPF). At the time of this RFP release,the Town and New York
State have a draft contract under review for the project and it is anticipated that this contract will
be executed by late 2017. In addition to the requirements described herein,the selected
Contractor(s) shall be required to address all tasks and comply with all NY State requirements
for the Education and Volunteer elements of the project in the contract between the Town and
NYS DOS when it is executed. The selected Contractor(s) shall be required to submit payment
requests that align with the State Contract.
The New York State Department of State must approve all contractors and sub-contractors. The
contractors must comply with all provisions in the Contract between the New York State
Department of State and the Town of Southold, including all appendices. A copy of the contract
is available upon request.
For purposes of this project, Contractor(s) must follow established State Minority and Woman-
Owned Business Enterprises (MWBE) contracting requirements for the State share of this
project.No less than 30% of the State's share of the contract amounts between the Town and the
selected Contractor shall be allocated: 15%for Woman-Owned Business Enterprises and 15%
for Minority-Owned Business Enterprise(s) in accordance with NY State contract requirements.
The current anticipated completion date for the project is March 31, 2019. However,there will
be the ability to receive two one year extensions.
The Contractor services required will include the following tasks, note that this project is part of
a larger project and the task numbers noted here are those that apply to the Education and
Volunteer coordination part of the project. All tasks noted are to be overseen by and coordinated
with the Town:
Task 16: Trail Clean-up, Invasive Species Removal and Native Plantings
• Purchase supplies and equipment for volunteer cleanups,trail work, invasive
species removal and native plantings.
• Identify larger items such as abandoned equipment that will require assistance
from Town of Southold to remove from properties to be opened to the public.
• Clean up historic dumping sites in the Silver Lake area.
• Coordinate,promote and conduct volunteer trash cleanups; invasive species
mapping& removal; native plantings including those required by the NYS DEC—
as
ECas part of their permit approval for the Bay to Sound Trails Phase 2 project; and
trail work throughout the project area.
Products: Written reports on work accomplished,tracking of volunteers and hours
worked, planting materials installed, attendance at programs
Task 17: Educational Materials and Citizen Science Projects
Educational and outreach materials will be developed in order to foster an appreciation for the
Bay to Sound Trails project including Town,Village of Greenport and Suffolk County residents.
Task 17A: Project Meeting
For designing and developing text for an interpretive program, including printed
materials (brochures, flyers, fact sheets,newsletters) and/or interpretive signs the
following will be discussed at a project meeting with the Department and the project
advisory committee:
Subjects to be covered include the target audience; issues to be addressed; type of
materials to be produced; subcontractors needed (printer, graphic artist); number of
items to be printed or signs constructed; distribution method(utility bills, schools); or
location of signs or kiosks; and evaluative methods and materials (coupons, surveys).
For designing and developing a curriculum and text for printed materials:
Subjects to be covered include the target population; overall theme; goals and objectives;
subject areas to be covered; method of presentation (classroom/laboratory sessions
vs. field work/laboratory sessions); potential vehicles for presenting information
(printed matter, video and/or other visuals, interactive electronic learning programs,
laboratory/field work experiments, workshops, etc.); equipment purchases which may
be necessary; and existing educational programs and publications which could be
useful in developing course content.
The Contractor or its consultant(s) shall prepare and distribute a brief meeting summary
clearly indicating the agreements/understandings reached at the meeting. Work on
subsequent tasks shall not proceed prior to Department approval of the proposed
approach as outlined in the meeting summary.
Products: Meeting held with appropriate parties. Written meeting summary
outlining agreements/understandings reached.
Task 17B: Research Existing Materials and Develop Concepts
The Contractor or its consultant(s) shall investigate existing materials and, if appropriate,
obtain permission to use these materials in this project. The Contractor or its
consultant(s) shall develop concepts for the visual and written messages of the
proposed education, outreach, and/or interpretive programs. Draft concepts shall be
submitted to the Department for review and approval.
Products: Concepts for visual and written messages.
Task 17C: Develop Graphics Package
Based on comments received on the concepts for visual materials and text,the Contractor
or its consultant(s) shall compile a graphics package including text, color selections,
maps,photographs, and other elements for use in the education/outreach materials. A
minimum of three layout options shall be prepared unless otherwise specified during
project kick-off meeting.
Products: Graphics package.
Task 171): Hold Review and Revision Meeting
In consultation with the Department,the project advisory committee, and other project
partners as appropriate,the Contractor or its consultant(s) shall hold a meeting to
review and revise the concepts and graphics package, and select a preferred layout
option.
Products: Summary of meeting discussion and resulting recommendations.
Task 17E: Draft Text for Education/Outreach Materials
Based on recommendations obtained from the Department and the project advisory
committee, the Contractor or its consultant(s) shall prepare text for the education,
outreach and/or other interpretive materials, and submit them to the project advisory
committee and the Department for review and comment. The draft text is subject to
review and approval by the Department.
Products: Draft text for interpretive materials.
Task 17F: Prepare Final Text and Layouts for Education/Outreach Materials
The Contractor or its consultant(s) shall prepare final text and incorporate it into the
preferred layout. The final text and layout of these materials shall reflect the
comments received from the advisory committee and the Department during product
review.
Products: Final text and layouts for all education, outreach, and interpretive
materials.
Task 17G: Production of Education/Outreach Materials
According to the advisory committee's recommendations,the Contractor or its
consultant(s) shall fabricate and/or print and distribute all education, outreach and
interpretive materials prepared for the education/outreach program. Final materials
are subject to review and approval by the Department prior to distribution. The
Contractor must ensure that all materials printed, fabricated, and/or produced
acknowledge the contributions of the Department to the project.
Products: Materials produced and distributed.
Task 171-1: Conduct Public Outreach and Provide Citizen Science Programming
The Contractor will conduct public outreach and provide programming using the
educational materials developed in previous tasks. Programming will include guided
trail hikes, tree identification workshops, bird walks and general nature study to raise
awareness about local ecosystems along the Bay to Sound Trails. Programming will
also include citizen science activities such as inventories of rare plants, odonate
workshops, and breeding bird censuses.
Products: Deliver Public Outreach and Provide Citizen Science Programing. Detailed
program activities described including type of outreach and programming and the
number of citizens reached. Results from citizen science surveys.
Standard Practices
Copies of all correspondence received and sent by the Contractor relative to this work shall be
provided to the Town.
The Contractor, on a monthly basis, shall report on its monthly activities,progress, and any
unresolved problems that are impeding the performance of the work.
If your firm is interested in responding to this Request for Proposal, your Proposal must be
submitted by 4:00 P.M. Thursday,December 21,2017 to:
John Sepenoski
Land Management Coordination
Town of Southold
53095 Route 25
PO Box 1179
Southold NY 11971
All Proposals must be received at the above address before the end of the submission period
either by hand delivery, courier, or by certified mail in a sealed envelope to the above office.
II. GENERAL INFORMATION
A. Submission Period
Contractors must submit their Proposals to the Town on or before 4:00 P.M. Thursday,
December 21,2017.
B. Preparation of Proposal
The Contractor shall demonstrate that it has relevant experience in performing projects of
comparable value and scope to the type set forth in this RFP. Each Proposal shall be prepared
concisely, avoiding the use of elaborate promotional materials beyond those sufficient to provide
a complete, accurate, and reliable presentation.
C.Number of Copies of Proposal
One (1) copy of the proposal in digital format(PDF preferred) and one (1) hard copy of the
proposal are required.
D. RFP Questions and Clarifications
All questions and requests for clarification about the RFP shall be directed in writing by email
before 4:00 P.M. Friday,December 8,2017 to:
John Sepenoski
Land Management Coordination
E-MAIL: iohnsep@town.southold.ny.us
(Subject line: Bay to Sound Education and Volunteer Coordination <name of
Contractor>)
Responses will be distributed via email to all respondents by 4:00 P.M. Tuesday,December 12,
2017.
E. Longevity of Proposals
A proposal may be withdrawn at any time prior to the date specified as the Submission Deadline.
However, no Contractor(s) may withdraw or cancel a Proposal for a period of ninety (90) days
following the Submission Deadline, nor shall the successful Contractor(s) withdraw, cancel, or
modify the Proposal after having been notified that the Proposal has been accepted by the Town,
except at the request of the Town or with the Town's written consent.
F. Selection of Awardee and Compliance with Procurement Requirements
Each Proposal shall include a Cover Letter, Executive Summary,Approach, and a Qualifications
Section. The intent of the Town is to select and contract with the most qualified Contractor(s)
and provides the best overall value of work that responds to this RFP. The Town reserves the
right to invite qualified Contractor(s)to an interview after the initial evaluation process is
complete and the Town may alter the scoring of a qualified Contractor's proposal based on the
interview. Contractors are responsible for all costs or expenses incurred to attend such interview.
Notwithstanding the scoring outlined below,the Town reserves the right to select a submission
that, on its sole judgment, is consistent with and responsive to the policies, goals, and objectives
of the Town and NYS DOS's programs irrespective of whether it is the lowest-priced proposal, if
it is determined to be in the best interest of the citizens of Southold and State of New York. All
Contractor proposals are subject to an evaluation based on the qualifications, experience,
services, costs, and the consistency with the requirements of this RFP as well as "best value."
Best value means the basis for awarding contracts [for services] comes from proposals that
"optimize quality, cost, and efficiency among responsive and responsible offerors" (State
Finance Law, Article 11, § 163). The Town reserves the right to reject any or all proposals and
amend/modify as needed.
Incomplete proposals that do not address all of the requested components should not be accepted
for review and consideration.
Cost Proposal
The Contractor shall submit a Cost Proposal, which provides costs for Tasks 16 and/or 17. The
cost proposal is required to be submitted in a sealed envelope.
The Cost Proposal shall also include a list of hourly rates, anticipated work-hours for field and
office time by task number.
The project cost as proposed by the successful Contractor(s) shall not exceed total allocated
funding available in the amount of$45,000.00.
The costs for Tasks 16 and 17 will incorporate, but not be limited to, all costs associated with
printing, meetings, etc.
The Non-Collusive Proposal Submission Certification (provided in Appendix B) signed by a
duly authorized representative of the Contractor(s) must be included in the proposal to bind the
Contractor(s)to the provision of the RFP and the Contractor(s) response.
The signed Cost Proposal must include an attestation that the Contractor's Cost Proposal will
remain valid for 90 days from the RFP due date.
The Cost Proposal of each Submission shall be evaluated using the criteria described below.
At a minimum,the proposal shall address the following:
1. Understanding_of the Project's Proposed Scope of Work(20% of project evaluation)—
The Contractor's submission will be scored on the quality and completeness of the
Contractor's approach for accomplishing all tasks required in the Scope of Work and
demonstrated that the approach will deliver completed products within the project's
timeframe. The proposal shall include a statement of work that describes the
Contractor's understanding of the Project. The Contractor is expected to discuss its
understanding of the proposed Scope of Work; the complexity, challenges, and
problems involved in performing that work; approaches and philosophy for dealing
with problems; experience dealing with key issues; and any additional issues or
matters relating to the Scope of Work which the Contractor believes should be
addressed.
2. Proposed Approach (20%of project evaluation)—The Proposal shall include a
description of the proposing Contractor's management and organizational approach.
This should include the proposed effort for completing the work on schedule and the
methods the Contractor would use to coordinate its work with other consultants and
contractors whose work must interface or connect with work performed by the
Contractor. The Proposing Firm may propose alternatives or enhancements to the
information requested. Submissions outlining a clear and straightforward approach
and successfully providing expert engineering consulting services directly or
indirectly to the Town in the past may score higher than those that do not.
3. Relevant Capacity to Perforin Services, Experience, and Qualifications (20%of
project evaluation)—The Contractor must demonstrate that it and its sub-contractors
have experience working with projects similar in size and nature to this project. If the
Consulting Firm is made up of more than one (1) firm,the Firm shall list the major
sub-consultants and describe the qualifications of each, making sure to note MWBE
status. At a minimum,the Proposal must include a list of the Firm's projects of
similar magnitude, scope, and complexity. The submission shall include at least three
(3) references for projects completed within the last five (5)years that demonstrate
how the Contractor's approach achieved success in specific relevant projects. The
submission shall include one or more writing samples that demonstrate the ability to
condense and concisely present large amounts of information.
4. Key Personnel and Staffing(20% of project evaluation)—The Proposal must include
resumes of the proposed staff to be assigned to this project along with a list of their
relevant experience. The Proposal shall include detailed resumes for all key
personnel, both from the Responding Firm and the sub-consultants and shall include,
by position, a description of the work to be performed and the percentage of time that
key personnel and other staff will be dedicated to the Project.
Key personnel identified in the Proposal will be expected to remain assigned to the
Project for the term of the Agreement. Requests for a change in key personnel
assignments during the term of the Agreement must be approved in advance, in
writing, by the Town. The Submission must contain enough information for the
evaluators to determine the degree to which it is evidenced that there are qualified
staff in sufficient numbers that can be assigned and deployed immediately to the tasks
described in the Scope of Work.
5. Project Timeframe (10% of project evaluation) - The Proposal must include the
Responding Firm's proposed detailed schedule in anticipation of project
commencement during January 2018 assuming an end date of March 31, 2019. Due
to the possibility of the contract between the Town and NYS DOS receiving up to
two one year extensions alternate schedules assuming end dates of March 31, 2020
and March 31, 2021 must also be included.
6. Cost Proposal (10% of project evaluation) - The proposal must include a separately
sealed total project cost,which is not to exceed the total allocated funding available in
the amount of$45,000.00. The Cost Proposal must be separated for each task. The
Non-Collusive Proposal Submission Certification (provided in Appendix B) signed
by a duly authorized representative of the Contractor(s) must be included in proposal
to bind the Contractor(s)to the provision of the RFP and the Contractor(s) response.
The signed Cost Proposal must include an attestation that the Contractor's Cost
Proposal will remain valid for 90 days form the RFP due date.
G. Contract Negotiations
The Town intends to enter into contract negotiations with the firm or firms selected who shall be
required to enter into a written contract(hereinafter, the "Contract")with the Town in a form
satisfactory to the Town Board.
The Town reserves the right to negotiate the terms and conditions of the Contract(s) with the
selected proposing Contractor(s), if any. These negotiations could include all aspects of services
and cost. Neither the selection of a proposing Contractor(s) nor the negotiation of the Contract
with such proposing Contractor(s) shall constitute a binding commitment on behalf of the Town
to enter into a Contract with such proposing(s) Contractor(s), as any binding arrangement must
be set forth in the Contract signed by both parties and is subject to all requisite approvals.
Please note that as part of the RFP submittal the firm must identify any objections that they may
have with respect to the terms and conditions of the draft agreement. A copy of a draft
Agreement is attached to this RFP as Appendix A.
H.Notice of Award
The Town shall inform the Awardee that they have been selected by means of a Notice of Award
issued by the Town. Neither the selection of a respondent as the Awardee nor the issuance of a
Notice of Award shall constitute a binding commitment on behalf of the Town to enter into any
contract with the Awardee, as any binding arrangement must be set forth in definitive
documentation negotiated between and signed by the Awardee and the Town.
I. Schedule
The Contractor shall be prepared to sign contract within thirty (30) days of notice of award. A
notice to proceed is given once contract is signed.
TOWN OF SOUTHOLD,NEW YORK 11971
REQUEST FOR PROPOSALS
SEPTEMBER 2017
COST PROPOSAL
1. Cost for Task 16—Trail Clean-up, Invasive Species Removal and Native Plantings
2. Cost for Task 17—Educational Materials and Citizen Science Projects
Submitted By:
(Name of Company)
Name of Authorized Representative:
(Print Name)
Signature of Authorized Representative:
Date:
Appendix A Draft Agreement
AGREEMENT
THIS AGREEMENT, entered into this_day of October 2017, by and between the Town of
Southold,New York("the Town"), a municipal corporation organized and existing under the
laws of the State of New York with offices at 53095 Main Road, Southold,New York, and
CONTRACTOR(the "Contractor"),with an address of
WITNESSETH, that the Town and the Contractor, for the consideration hereinafter named, agree
as follows:
ARTICLE 1. WORK TO BE DONE AND CONSIDERATION THEREFOR
Contractor will conduct cleanups and invasive species management throughout the project area;
develop educational and citizen science materials; conduct public outreach; and coordinate
volunteers including the following tasks:
• Purchase supplies and equipment for volunteer cleanups, trail work, invasive species
removal and native plantings.
• Identify larger items such as abandoned equipment that will require assistance from
Town of Southold to remove from properties to be opened to the public.
• Clean up historic dumping sites in the Silver Lake area.
• Coordinate,promote and conduct volunteer trash cleanups; invasive species removal;
native plantings; and trail work throughout the project area.
• Conduct public outreach and provide programming including trail hikes,tree
identification workshops, bird walks and general nature study.
• Conduct flora and fauna inventories.
• Conduct scientific research including inventories of rare plants, odonate workshops and
breeding bird censuses.
• Develop educational materials suitable for display in the field and online.
• Coordinate all activities with the Town of Southold.
• Follow all Town of Southold computer systems policies.
The Contractor will furnish all labor, materials, supplies, equipment and other similar
items necessary or proper for, or incidental to, the work contemplated by this Contract, as
required by, and in strict accordance with the above drawings, and in strict accordance
with such changes as are ordered and approved pursuant to this Contract.
ARTICLE 2. TIME OF COMPLETION
The services to be rendered under this Contract shall perform the services for a two (2)year
period from the date the contract is signed by all parties with completion of the project on or
before March 31, 2019. Time of performance is of the essence of this Agreement.
ARTICLE 3. ACCEPTANCE AND FINAL PAYMENT
Upon receipt of written notice that the Contract has been fully performed and an inspection by
the Town Engineer to certify that the work has been completed to the satisfaction of the Town,
the Contractor shall file with the Town Comptroller an itemized voucher and the Town will pay
the Contractor $45,000. Payments will be made on the basis of the actual work completed in
accordance with the following Contract Schedule:
• Down payment: $ 15,000.00 upon contract signing
• 2nd payment: $ 15,000.00 upon receipt of mid project report due April 1, 2018
• Final payment: $ 15,000.00 upon completion of work and receipt of end of project
report due March 31, 2019
The Town shall pay the Contractor upon the submission of a voucher at the completion of
the project. Such voucher shall be due and payable within 45 days after receipt of such voucher,
but such sum shall not be due and payable by the Town until the Town Board of the Town has
received such a voucher and has audited and approved for payment the voucher to be submitted
by Contractor in connection therewith.
The Town Board shall process any voucher received from Contractor as expeditiously as
possible. In the event that the Town disputes or objects to any portion of any voucher submitted
by Contractor pursuant to this paragraph, the Town shall, within 30 days of the receipt of such
voucher, notify Contractor in writing of such dispute or objection. Contractor acknowledges
that Contractor is familiar with the requirements of section 118 of the Town Law which, in
effect, prohibit payment of any of Contractor's claims against the Town unless an itemized
voucher therefore shall have been presented to the Town Board or Town Comptroller and shall
have been audited and allowed by the Town Board or Town Comptroller.
The acceptance by the Contractor of the final payment shall be, and shall operate as a release to
the Town from all claims and all liabilities to the Contractor for all the things done or furnished
in connection with this work and for every act and neglect of the Town and others relating to or
arising out of, this Contract, except Contractor's claims for interest upon the final payment, if
this payment be improperly delayed. No payment, however final or otherwise, shall operate to
release the Contractor or its sureties from any obligations under this Contract.
ARTICLE 4. CHANGES TO THE CONTRACT AND EXTRA WORK
(a) The Town may at times,without notice to the Contractor's surety and without
invalidating the Contract, order extra work or make changes by altering, adding to,
or deducting from the work contemplated herein and may adjust the Contract price
accordingly,pursuant to Paragraph (b) below. The Contractor shall not deviate
from, add to, delete from, or make changes in the Work required to be performed
hereunder unless so directed by a written Change Order. If the Contractor is
directed by the Town to perform extra work prior to an agreement on costs or time,
the Contractor shall promptly comply with the Change Order of the Town. No
claim for extra work or any change in the work shall be allowed or made unless
such extra work or change is ordered by a written Change Order from the Town.
(b) The amount of compensation to be paid to the Contractor for any extra work, as
so ordered, shall be determined as follows:
1. By a lump sum mutually agreed upon by the Town and the Contractor; or
2. Using the applicable price or prices within the Contract and/or Bid
and approved by the Town and the Contractor.
(c) Regardless of the method used by the Town in determining the value of a
Change Order,the Contractor shall submit to the Town a detailed payment
breakdown of the Contractor's estimate of the value of the omitted or extra work.
(d) Unless otherwise specifically provided for in a Change Order, the agreed
compensation specified therein for extra work includes full payment for extra work
covered thereby, and the Contractor waives all rights to any other compensation for
such extra work, damage or expense, including claims for delay, damage or
expense.
(e) The Contractor shall and hereby agrees to produce any and all data the Town may
request, including but not limited to,time sheets, certified payrolls, foreman's
reports, daily reports, bills and vouchers of Subcontractors, receiving documents,
freight and trucking receipts, etc.
M All change orders shall be processed, executed and approved in the following
manner:
(i) if the estimated cost of the extra work is less than $1,000 in the
aggregate, a Change Order Form (attached as Appendix B) must be processed
and executed by the Supervising Department Head;
(ii) if the estimated cost of the extra work is greater than $1,000,then
the Change Order Form (Appendix B) must be executed by the Supervising
Department Head and submitted to the Town Board for consideration and
approval by resolution. The Contractor must submit a detailed explanation of
why the Change Order is needed and must also be submitted to the Town
Board prior to its approval. The Change Order must also be approved by the
Town Comptroller and the Town Attorney. Once this procedure is completed,
the Contractor may proceed with the extra work.
The Town will not accept any alteration to this form and no payment for Extra
Work shall be due the Contractor unless it executes a Change Order on this Form.
(g) If the Contractor claims that any work which the Contractor has been ordered to
perform will be extra work, that the Contractor for any reason cannot comply with
the terms and provisions of the Contract, or that any action or omission of the Town
is contrary to the terms and provisions of the Contract and will require the
Contractor to perform extra work,the contractor shall:
1. Promptly comply with the Town's direction to perform the work which
the contractor claims will be extra work; and
2. Proceed diligently,pending and subsequent to the determination of the
Town with respect to any said disputed matter,with the performance of
the work in accordance with all the instructions of the Town.
(h) No claim for extra work shall be allowed unless it was performed pursuant to
change order duly approved by the Town Board. The Contractor's failure to
comply with any part of this provision shall be deemed to be:
1. A conclusive and binding determination on the part of the Contractor that
said change order,work, action or omission does not involve extra work
and is not contrary to the terms and provisions of the Contract, and
2. A waiver by the Contractor of all claims for additional compensation,time
or damages as a result of said change work, act or omission.
(i) The value of claims for extra work, if allowed shall be determined methods
described in the Contract including, but not limited to, section (b) immediately
above.
ARTICLE 5: CONTRACTOR'S OBLIGATIONS
(a) The Contractor shall be responsible for the full and correct performance of the Work
required by this Contract within the time specified herein, including work of the
Contractor's Subcontractors, and any errors therein shall be corrected at the
Contractor's own cost and expense. In addition, the Contractor shall indemnify the
Town for any costs or expenses attributable to errors in performance by the Contractor
or the Contractor's Subcontractors. The Contractor's obligation hereunder shall
include taking field measurements for all Work hereunder. Approval of shop drawings
by the Town shall not relieve the Contractor from correcting Work either reflected in
error on the Contractor's shop drawings, not confirming to the field requirements, or
not complying with the terms of this Contract. Is shall not be incumbent upon the Town
to discover any mistakes, errors, omissions, or deviations from the Contract
requirements, or in the quality or kind of materials used by the Contractor or in the
shop drawings, schedules and reports submitted by the Contractor and the Town's
approval of same shall not relieve the Contractor from responsibility for unauthorized
changes, deviations, omissions or for errors of any sort therein. Performance by the
Contractor of any Work before the required approvals therefore have been issued shall
be at the Contractor's sole risk and expense.
(b) In case of discrepancy or difference between any figures, drawings, or specifications;
the matter shall be immediately submitted in writing to the Town,whose decision shall
be final, and without whose decision said discrepancy or difference shall not be
adjusted by the Contractor, save only at the Contractor's own risk and expense.
(c) Unless otherwise specifically provided in the Contract, the Contractor, without
limitation, shall furnish and be responsible for all shop and field requirements, lines,
grades, dimensions, layouts, colors, qualities, quantities, tests, approvals, operating
manuals, guarantees, cuttings, removals, openings, channels, chases, flues, sleeves,
insets, dowels, hangers, patching, clearing, temporary heat, water and electricity,
guards, rails, night lights, barricades, pumping hoists, elevators, scaffolds, runways,
protective paper, tarpaulins, polyethylene protections, and clean-up, and all things
which may be necessary in performance of the Work contracted hereunder.
(d) If the Town shall furnish any basic reference lines and bench marks to the Contractor,
such basic reference lines and bench marks must be used by the Contractor and the
finished Work shall agree therewith.
(e) The Contractor agrees that the Contractor shall protect and shall be solely responsible
for all labor and material provided for under this contract,whether or not the same may
be erected in place, and for all its plans, tools, equipment, materials, tools of the
Contractor's employees and agents, etc. for all adjoining private and public property,
and all existing Work on the Project Site, which may be damaged by the Contractor's
Work. In no event shall the Town be liable to the Contractor for loss of, pilferage, or
damage to any of the same. In the event of said labor and materials, plant, tools or
equipment, etc., are damaged, lost or destroyed by reason of fire,theft(irrespective of
the negligence of the parties hereto or others), civil commotion, riot, insurrection,
violence, war, acts of God, etc., the Contractor's responsibility therefore shall be
absolute, and the Contractor shall replace, repair, rebuild, and make good any and all
said damage or loss of any and all kinds whatsoever.
(f) Contractor shall be responsible for securing all permits required to perform the Work
and/or required by the applicable laws, regulations, ordinances, etc., and maintain the
validity of all such permits throughout the contract duration.
ARTICLE 6. CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this Contract until it has obtained all insurance
required under this paragraph and such insurance has been approved by the Town.
(a) Compensation Insurance: The Contractor shall take out and maintain during the
life of this Contract Workers' Compensation Insurance for its employees to be
assigned to the work hereunder.
(b) Insurance: The Contractor shall take out and maintain during the life of this
Contract such general liability,property damage, and commercial auto liability
insurance as shall protect it from claims for damages for personal injury, including
accidental death, as well as from claims for property damage which may arise from
operations under this Contract. The amounts of such insurance shall be as follows:
General liability insurance in an amount not less than $1,000,000 for injuries, including wrongful
death to any one person and subject to the same limit for each person, in an amount not less than
$2,000,000 on account of any one occurrence.
Property damage insurance in an amount not less than $300,000 for damage on account of all
occurrences.
Commercial auto liability insurance in an amount not less than $500,000 for damage on account
of all occurrences.
The Contractor shall furnish the above insurances to the Town and shall also name the Town as
an additional named insured in said policies.
(c) Any accident shall be reported to the office of the Town Clerk as soon as possible
and not later than twenty-four(24)hours from the time of such accident.A detailed
written report must be submitted to the Town as soon thereafter as possible and not
later than three (3) days after the date of such accident.
ARTICLE 7. REPRESENTATIONS OF CONTRACTOR
The Contractor represents and warrants:
(a) That it is financially solvent and that it is experienced in and competent to
perform the type of work or to furnish mechanical maintenance dredging to be
furnished by it; and
(b) That it is familiar with all federal, state, municipal and department laws,
ordinances and regulations which may in any way affect the work or those
employed therein.
ARTICLE 8. PERMITS AND REGULATIONS
The Contractor shall comply with all permits issued to the Town in connection with the services
furnished under this Agreement.
ARTICLE 9. NO DAMAGES FOR DELAY
The contractor agrees to make no claim for increased costs, charges, expenses or
damages for delay in the performance of this Contract, or for any delays or hindrances from any
cause whatsoever, and agrees that any such claim shall be fully compensated for by an extension
in the time for substantial and/or final completion of the work. Should the Contractor be or
anticipate being delayed or disputed in performing the work hereunder for any reason, it shall
promptly, and in no even more than two (2) business days after the commencement of any
condition which is causing or threatening to cause such a delay or disruption, notify the Town in
writing of the effect of such condition stating why and in what respects the condition is causing
or threatening to cause such delay or disruption. Failure strictly to comply with this notice
requirement shall be sufficient cause to deny Contractor a change in Schedule and to require it to
conform to the Schedule then in effect.
ARTICLE 10. TOWN'S RIGHT TO STOP WORK OR TERMINATE CONTRACT
The Town shall have the right to stop work or terminate the Contract if:
(a) The Contractor is adjudged bankrupt or makes an assignment for the benefit of
creditors; or
(b) A receiver or liquidator is appointed for the Contractor or for any of its property
and is not dismissed within 20 days after such appointment or the proceedings in
connection therewith are not stayed on appeal within the said 20 days; or
(c) The Contractor refuses or fails to prosecute the work or any part thereof with due
diligence; or
(d) The Contractor fails to make prompt payment to persons supplying labor for the work; or
(e) The Contractor fails or refuses to comply with all applicable laws or ordinances; or
(f) The Contractor is guilty of a substantial violation of any provision of this Contract;
(g) The Town's execution and participation in this contract is found to be in violation
of an existing collective bargaining agreement.
(h) In any event, the Town, without prejudice to any other rights or remedy it may
have, may,with our without cause, by seven (7) days' notice to the Contractor,
terminate the employment of the Contractor and its right to proceed as to the work.
In such case, the Contractor shall not be entitled to receive any further payment
beyond what owed in quantum meruit.
ARTICLE 11. DAMAGES
It is hereby mutually covenanted and agreed that the relation of the Contractor to the work to be
performed by it under this Contract shall be that of an independent contractor. As an independent
contractor, it will be responsible for all damage, loss or injury to persons or property that may
arise in or be incurred during the conduct and progress of said work,whether or not the
Contractor, its agents, or employees have been negligent. The Contractor shall hold and keep the
Town free and discharged of and from any and all responsibility and liability of any sort or kind.
The Contractor shall assume all responsibility for risks or casualties of every description, for loss
or injury to persons or property arising out of the nature of the work, from the action of the
elements, or from any unforeseen or unusual difficulty. The Contractor shall make good any
damages that may occur in consequence of the work or any part of it. The Contractor shall
assume all blame, loss and responsibility of any nature by reason of neglect or violation of any
federal, state, county or local laws, regulations or ordinances.
ARTICLE 12. INDEMNITY AND SAVE HARMLESS AGREEMENT
The Contractor agrees to indemnify and save the Town, its officers, agents and
employees harmless from any liability imposed upon the Town, its officers, agents and/or
employees arising from the negligence, active or passive, of the Contractor and from and against
any damages, claims, or expenses, including reasonable attorney's fees, arising out of
Contractor's breach of the Agreement or from Contractor's acts or omissions outside the scope
of the Agreement or arising out of claims or actions by third parties against Contractor by virtue
of his performance of this Agreement.
ARTICLE 13. NO ASSIGNMENT
In accordance with the provisions of section 109 of the General Municipal Law,the Contractor is
hereby prohibited from assigning,transferring, conveying, subletting or otherwise disposing of
this Agreement, or of its right, title or interest in this Agreement, or its power to execute this
Agreement,to any other person or corporation without the previous consent in writing of the
Town.
ARTICLE 14. REQUIRED PROVISIONS OF LAW
Each and every provision of law and clause required by law to be inserted in this Contract shall
be deemed to have been inserted herein. If any such provision is not inserted,through mistake or
otherwise, then upon the application of either party, this Contract shall be physically amended
forthwith to make such insertion. In particular, the Contractor shall, among other things, fully
comply with:
(a) Labor Law section 220-e and Executive Law sections 291-299 and the Civil
Rights Law relating to prohibition against discrimination and providing equal
opportunity.
(b) Affirmative action as required by the Labor Law.
(c) Prevention of dust hazard required by Labor Law section 222-a.
(d) Preference in employment of persons required by Labor Law section 222.
(e) Eight-hour workday as required by Labor Law section 220(2).
ARTICLE 15. PREVAILING WAGE RATES REQUIRED BY LAW
(a) The parties hereto, in accordance with the provisions of section 220(3) of the
Labor Law, hereby agree that there shall be paid each employee engaged in work
under this Contract not less than the wage rate and supplements set opposite the
trade or occupation in which he/she is engaged, as listed on Exhibit A attached
hereto and made a part of this Agreement, which are the wage rates and
supplements established as the prevailing rate of wages for the work covered by this
Contract.
(b) Labor classifications not appearing on the schedule of wages can be used only
with the consent of the Owner and then the rate to be paid will be given by the
Owner after being advised by the Department of Labor.
(c) The Contractor shall post in a prominent and accessible place on the site of the
work a legible statement of all wage rates and supplements, as specified in the
Contract, for the various classes of mechanics, workingmen/women, or laborers
employed on the work.
ARTICLE 16. AUTHORITY FOR EXECUTION ON BEHALF OF THE TOWN
The Supervisor has executed this Agreement pursuant to a Resolution adopted by the Town
Board of the Town of Southold, at a meeting thereof held on DATE. Scott A. Russell,
Supervisor, whose signature appears hereafter, is duly authorized and empowered to execute this
instrument and enter into such an Agreement on behalf of the Town. This instrument shall be
executed in duplicate. At least one copy shall be permanently filed, after execution thereof, in the
office of the Town Clerk, Elizabeth Neville.
ARTICLE 17. NOTICES
Any and all notices and payments required hereunder shall be addressed as follows, or to such
other address as may hereafter be designated in writing by either party hereto:
To Town: Elizabeth A.Neville, RMC, CMC
Southold Town Clerk
P.O. Box 1179
Southold,NY 11971-0959
To Contractor:
ARTICLE 18. WAIVER
No waiver of any breach of any condition of the Agreement shall be binding unless in writing
and signed by the party waiving said breach.No such waiver shall in any way affect any other
term or condition of this Agreement or constitute a cause or excuse for a repetition of such or any
other breach unless the waiver shall include the same.
ARTICLE 19. MODIFICATION
This Agreement constitutes the complete understanding of the parties.No modification of any
provisions thereof shall be valid unless in writing and signed by both parties.
ARTICLE 20. APPLICABLE LAW
This Agreement is governed by the laws of the State of New York.
IN WITNESS WHEREOF,the Town of Southold has caused these presents to be signed by Scott
A. Russell, its Supervisor, duly authorized to do so, and the Contractor has caused these presents
to be signed by its President, the day and year first above written.
CONTRACTOR
By:
(Title)
Town of Southold
By:
Scott A. Russell, Supervisor
STATE OF NEW YORK)
) ss..
COUNTY OF SUFFOLK)
On this_day of August in the year 2017 before me, the undersigned,personally appeared
, a principal, officer, or authorized agent of the CONTRACTOR, personally known
to me or proved to me on the basis of satisfactory evidence to be the individual whose name is
subscribed to the within instrument and acknowledged to me that he executed the same in his
capacity and that by his signature on the instrument,the individual or the person upon whose
behalf of which the individual acted, executed the instrument.
Notary Public
STATE OF NEW YORK)
) ss..
COUNTY OF SUFFOLK)
On this_day of August in the year 2017 before me, the undersigned,personally appeared
SCOTT A. RUSSELL, personally known to me or proved to me on the basis of satisfactory
evidence to be the individual whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his capacity and that by his signature on the
instrument,the individual or the person upon whose behalf of which the individual acted,
executed the instrument.
Notary Public
APPENDIX B
NON-COLLUSIVE PROPOSAL SUBMISSION CERTIFICATION
By submission of this proposal, each proposed and each person signing on behalf of any proposal
certifies, and in the case of a joint proposal, each party thereto certifies as to its own
organization, under penalty of perjury,that to the best of his or her knowledge and belief:
1. The prices in this proposal have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other proposing Contractor(s) or with any competitor;
2. Unless otherwise required by law, the prices which have been quoted in this proposal have not
been knowingly disclosed by the proposed and will not knowingly be disclosed by the proposing
Contractor(s)prior to opening, directly or indirectly, to any other proposer or to any competitor;
and
3.No attempt has been made or will be made by the proposing Contractor(s)to induce any other
person, partnership or corporation to submit or not to submit a proposal for the purpose of
restricting competition.
I, the undersigned, attest under penalty of perjury that I am an authorized representative of the
proposing Contractor(s) and that the foregoing statements are true and accurate.
Name of Proposing Contractor(s):
Signature of Authorized Representative:
Title
Date
Rudder, Lynda
From: legals <legals@timesreview.com>
Sent: Tuesday, November 14, 2017 10:03 AM
To: Rudder, Lynda
Subject: Re: education for publication
Good morning,
The legal notice has been scheduled to be published in the 11/23 edition of the Suffolk Times.
Thank you.
TIMmS
�n Review
l �A
Lindsay Denston
Assistant Sales Coordinator
631.298.3200 ext. 235
631.354.8032 (direct)
631.298.0410(fax)
Ldenston@timesreview.com
www.timesreview.com
From: "Rudder, Lynda" <lynda.rudder@town.southold.nv.us>
Date:Tuesday, November 14, 2017 at 8:55 AM
To: Lindsay Riemer<legals@timesreview.com>, "Lisa Finn (lisaahfinn@gmail.com)" <lisaahfinn@gmail.com_>, "Michaelis,
Jessica" <iessicam southoldtownnv.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.ny.us>, "Southold
Local (denise@southoldlocal.com)" <denise@southoldlocal.com>, "Dinizio,James"
<iames.dinizio@town.southold.ny.us>, "Doherty,Jill" <iill.doherty@town.southold.nv.us>, "Doroski, Bonnie"
<Bonnie.Doroski@town.southold.ny.us>, "Ghosio, Bob" <bob.ghosio@town.southold.nv.us>, Louisa Evans
<Ipevans06390@gmail.com>, "Neville, Elizabeth" <E.Neville@town.southold.ny.us>, "Noncarrow, Denis"
<denisn@southoldtownnv.gov>, "Norklun, Stacey" <Stacey.Norklun@town.southold.nv.us>, "Rudder, Lynda"
<lynda.rudder@town.southold.nv.us>, "Russell,Scott" <scottr southoldtownny.gov>, "Standish, Lauren"
<Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>,William Ruland
<rulandfarm@vahoo.com>, "Duffy, Bill" <billd@southoldtownnv.gov>, "Hagan, Damon"
<damonh@southoldtownnv.gov>, "Silleck, Mary" <marys southoldtownny.go_v>
1
Cc: "Sepenoski,John" <lohnsep@town.southold.nv.us>, "McMahon,James" <James.McMahon@town.southold.nv.us>
Subject: education for publication
Please publish in the 11/23 edition of the Suffolk Times and the town website,thank you
2
J, 5
#0002145270
STATE OF NEW YORK)
)SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck,in said county,being duly sworn,says that she is Principal Clerk
of THE SUFFOLK TIMES , a weekly newspaper,published at Mattituck, in the Town of
Southold, County of Suffolk and State of New York, and that the Notice of which the annexed
is a printed copy, has been regularly published in said Newspaper once each week for 1
weeks(s),successfully commencing on 11/23/2017
Principal Clerk
Sworn to before me this day of
CHRISTINA VOLINSKI
NOTARY PUBLIC-STATE OF NEW YORK
No 01V06105050
Qualified in Suffolk County
t My Commission Expires February 28,2020
TYPESET- Fn Nov 17 14:55:45 EST 2017
LEGAL NOTICE
Request for Bid Proposals
NOTICE IS BEREBY GIVEN in accor-
dance with the provisions of Section 103 of
the General Municipal Law,that sealed Re-
quests for Proposals are sought and requested
for the following Project Education and
Volunteer Coordination —Bay to Sound
Trails.
Request for Proposals specifications may
be picked up at the Town Clerk's office,
53095 Main Road, Southold, New York
11971; Monday through Friday from 8:00
am to 4.00 p.m.
The sealed Request for Proposals will be
received by the Town Clerk of the Town of
Southold,at the Southold Town Hall,53095
Main Road,Southold,New York 11971,until
4:00 PM,Thursday,December 21,2017,at
which time they will be opened and read aloud
in public The Town Board of the Town of
Southold reserves the right to reject any and
all bids and waive any and all informalities
and reject any all bids and to retain bids for 45
days from the date of receipt in any bid should
it be deemed in the best interest of the Town to
do so. The CONTRACTOR SHALL NOT
withdraw his bid during this period
This invitation to bid is not an offer and
shall in no way bind the Town of Southold to
award a contract for performance of the
project Should the Town of Southold decide
to award a contract,it shall be awarded to the
lowest responsible bidder.
All bids must be signed and sealed in an
envelope plainly marked "Education and
Volunteer Coordination —Bay to Sound
nails" and submitted to the Office of the
Town Clerk.The bid price shall not include
any tax,federal,state,or local,from which the
Town of Southold is exempt.
Dated-November 8,2017
ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
2145270
LEGAL NOTICE
Request for Bid Proposals
NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General
Municipal Law,that sealed Requests for Proposals are sought and requested for the following
Project: Education-and Volunteer Coordination—Bay to Sound Trails.
Request for Proposals specifications may be picked up at the Town Clerk's office, 53095 Main
Road, Southold,New York 11971; Monday through Friday from 8:00 a.m. to 4:00 p.m.
The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold,
at the Southold Town Hall, 53095 Main Road, Southold,New York 11971, until 4:00 PM,
Thursday,December 21, 2017, at which time they will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids and waive
any and all informalities and reject any all bids and to retain bids for 45 days from the date of
receipt in any bid should it be deemed in the best interest of the Town to do so. The
CONTRACTOR SHALL NOT withdraw his bid during this period.
This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a
contract for performance of the project. Should the Town of Southold decide to award a
contract, it shall be awarded to the lowest responsible bidder.
All bids must be signed and sealed in an envelope plainly marked"Education and Volunteer
Coordination—Bay to Sound Trails" and submitted to the Office of the Town Clerk. The bid
price shall not include any tax, federal, state, or local, from which the Town of Southold is
exempt.
Dated: November 8, 2017
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON NOVEMBER 23,2017,AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, PO BOX 1179,
SOUTHOLD,NEW YORK 11971.
Copies to the following:
The Suffolk Times Town Board Members Town Attorney
Dodge Reports Brown's Letters Burrelle's Info Services
Town Clerk's Bulletin Board
Rudder, Lynda
From: legals <legals@timesreview.com>
Sent: Tuesday, November 14, 2017 10:03 AM
To: Rudder, Lynda
Subject: Re: education for publication
Good morning,
The legal notice has been scheduled to be published in the 11/23 edition of the Suffolk Times.
Thank you.
TIMES"
RREVIEW
sa,4
E
Lindsay Denston
Assistant Sales Coordinator
631.298.3200 ext. 235
631.354.8032 (direct)
631.298.0410(fax)
Ldenston@timesreview.com
www.timesreview.com
From:"Rudder, Lynda" <Ivnda.rudder@town.southold.nv.us>
Date:Tuesday, November 14, 2017 at 8:55 AM
To: Lindsay Riemer<legals@timesreview.com>, "Lisa Finn (lisaahfinn@gmail.com)" <lisaahfinn@gmail.com>, "Michaelis,
Jessica" <iessicam southoldtownny.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenberg town.southoId.ny.us>, "Southold
Local (denise@southoldlocal.com)" <denise@southoldlocal.com>, "Dinizio,James"
<lames.dinizio@town.southold.nv.us>, "Doherty,Jill" <fill.doherty@town.southold.nv.us>, "Doroski, Bonnie"
<Bonnie.Doroski@town.southold.ny.us>, "Ghosio, Bob" <bob.ghosio@town.southold.nv.us>, Louisa Evans
<Ipevans06390@gmail.com>, "Neville, Elizabeth" <E.Neville@town.southold.nv.us>, "Noncarrow, Denis"
<denisn@southoldtownny.gov>, "Norklun, Stacey" <Stacey.Norklun@town.southo Id.ny.us>, "Rudder, Lynda"
<Ivnda.rudder@town.southold.nv.us>, "Russell, Scott" <scottr@southoldtownnv.gov>, "Standish, Lauren"
<Lauren.Standish town.southold.nv.us>, "Tomaszewski, Michelle" <michellet town.southold.nv.us>, William Ruland
<rulandfarm@vahoo.com>, "Duffy, Bill" <billd@southoldtownnv.gov>, "Hagan, Damon"
<damonh@southoldtownny.gov>, "Silleck, Mary" <marys southoldtownny.gov>
1
Cc: "Sepenoski,John" <]ohnsep@town.southold.ny.us>, "McMahon,James" <James.McMahon @town.southold.ny.us>
Subject: education for publication
Please publish in the 11/23 edition of the Suffolk Times and the town website,thank you
z
Southold Town Board - Letter Board Meeting of November 8, 2017
RESOLUTION 2017-937 Item# 5.22
ADOPTED DOC ID: 13511
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2017-937 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
NOVEMBER 8, 2017:
RESOLVED THE Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk Elizabeth Neville to advertise a Request for Proposals for the Bay to Sound
Integrated Trails Initiative Phase 2 Education and Volunteer Coordination, in accordance
with specifications and qualifications, subject to the approval of the Town Attorney.
Elizabeth A. Neville
Southold Town Clerk
Attachments:
BaytoSoundOutreach-EducationRFP (DOCX)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Robert Ghosio, Councilman
SECONDER:Louisa P. Evans, Justice
AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell
Generated November 9, 2017 Page 41
Southold Town Board - Letter Board Meeting of November 8, 2017
RESOLUTION 2017-938 Item# 5.23
ADOPTED DOC ID: 13514
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-938 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
NOVEMBER 8, 2017:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
the Town Clerk Elizabeth Neville to advertise a Request for Proposals for the Bay to Sound
Integrated Trails Initiative Phase 2 Lumber and Supplies, in accordance with specifications
and qualifications, subject to the approval of the Town Attorney.
Elizabeth A.Neville
Southold Town Clerk
Attachments:
BaytoSoundMaterialsRFPUpdated II(PDF)
RESULT: ADOPTED [UNANIMOUS]
MOVER: James Dinizio Jr, Councilman
SECONDER:Jill Doherty, Councilwoman
AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell
Generated November 9, 2017 Page 42