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HomeMy WebLinkAbout10/12/2017 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday,-October 12, 2017 @ 6:30 p.m. Presiding Commissioners Nicholas Deegan, Chairperson Gerard Goehringer, Commissioner Doris McGreevy, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order E-rF ��o..Ll§9 ED Pledge Approval of 9/14/17 Meeting and 9/8/17 Special Meeting Minutes Presented via email JAN g 2017 Treasurer's Report Eileen McGetrick Maintenance Report Tim Pumillo Southold Town Clerk Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 7:00 p.m. — Bill Achnitz, Community Development Corporation of Long Island - Solar 1. New Mower 2. Mattituck Yacht Club — Survey Quotes 3. Stove Repair at Lodge 4. Update on Breakwater Beach Shade Shelter 5. Surplus Equipment RESOLUTIONS Resolution 2017-93 appointing Election Inspectors for the 11/9/17 Election Resolution 2017-94 appointing Lydia Tortora as Election Coordinator for the 11/9/17 Election Resolution 2017-95 authorizing the Clerk to solicit bids for a generator at the Lodge Resolution 2017-96 authorizing the purchase of a Toro mower off the New York State Contract from Storr Tractor in Ronkonkoma Resolution 2017-97 approving the Bill Register and payment of the current bills Resolution 2017-98 setting the meeting dates for November 2017 EXECUTIVE SESSION Matters Involving Employment of Particular Person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES OCTOBER 12, 2017 Attendance Nicholas Deegan, Chairperson Doris McGreevy, Commissioner David Prokop, Legal Counsel Eileen McGetrick, Interim Treasurer Lydia Tortora, Clerk Tim Pumillo, Maintenance Lynne Krauza, Secretary CALL TO ORDER N. Deegan called the meeting to order at 6:30 p.m. G. Goehringer was excused from this meeting. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Prior to the Minutes from the September 14, 2017 meeting being approved, L. Krauza stated that she needed clarification on a couple of items and that she and E. McGetrick had been communicating and that E. McGetrick said she thought that the second open Purchase Order for L.K. McLean Associates (LKMA) was in the sum of$36,640. L. Krauza said that her notes reflected $55,000 and there was a motion to this effect. In addition, the September Minutes reflect increasing the open Purchase Order amount for Northeastern Equipment by$3,000. L. Tortora and D. McGreevy stated that the September Minutes are correct as drafted by L. Krauza. It was further stated by the Commissioners and Legal Counsel that further clarification will be made for these items to be reflected in the October meeting Minutes. N. Deegan suggested reducing the second open Purchase Order for LKMA to $36,640 from $55,000. N. Deegan reviewed the current approved amounts for LKMA as follows: $10,555 for Vets Park Bathroom Facility, $9,502 for the Solar Project, and an additional $2,200 for the Shade Shelter plus the$18,000 open Purchase Order we have for Aldrich Lane. He felt that $36,640 was sufficient for now for a second open Purchase Order and D. McGreevy agreed. D. Prokop said we can always create a third one if necessary. Regarding Northeastern Equipment, E. McGetrick said she created a new open Purchase Order for$3,000 and D. Prokop said it is more preferable to create another open Purchase Order as opposed to increasing an existing one. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to approve the Minutes from the September 14, 2017 Meeting and the September 8, 2017 Special Meeting submitted via email. TREASURER'S REPORT E. McGetrick reported that we have $40,017.72 in cash, $1,266,987.08 in the Money Market Account, $13,615.85 in the Payroll Account, and $42,650.43 in bills. She further stated that she transferred $50,000 to cover the bills. She said there are two add-ons to the Bill Register for BP Gas and Harry Goldman Water Testing and that she did not have time to update the open Purchase Order report for these add-ons. E. McGetrick said that regarding the budget ledger is based on the prior month's income and should match with L. Tortora's figures less interest income. L. Tortora said she does not incorporate interest income in her Report. D. McGreevy asked about the Lindsay Irrigation bill for over$4,000 and N. Deegan said it was for the extension of the irrigation system on Aldrich Lane Fields 1 a and 1 b. D. McGreevy asked what the Northeastern Equipment in the sum of$11.75 was for and T. Pumillo said it was probably for a part they needed. E. McGetrick said the Northeastern open Purchase Order is over by$7.47. She suggested the Commissioners review the open Purchase Order report as certain items are running low. T. Pumillo said he is thinking about using Kaelin's in Cutchogue but we should keep Northeastern as well. N. Deegan said he has been told that Kaelin's is top of the line and we should give them a shot. It was agreed that we do an open Purchase Order for Kaelin's in the sum of$3,500. D. Prokop asked E. McGetrick for a copy of the last PSEGLI bill and she said she emailed it to him yesterday. Upon review of the open Purchase Order report, the Commissioners agreed to have E. McGetrick create the following open Purchase Orders: Cablevision for$500, Mattituck Plumbing and Heating for$500 for miscellaneous repairs (they winterize the bathrooms at Love Lane), Lou's Service in the sum of$600, Marjam in the sum of$500, and Verizon in the sum of $275. D. McGreevy asked T. Pumillo if he could winterize the bathrooms at Love Lane and he said he could try. D. McGreevy asked Ron McGreevy if he could do this and it was agreed that he and T. Pumillo will do this work at the end of the month. D. Prokop told E. McGetrick that she will need to create an open Purchase Order for Storr Tractor for the new mower. He asked E. McGetrick to include the Paychex fees and bank fees on the Bill Register. E. McGetrick said that the National Grid bill is due tomorrow and asked for the Commissioners' permission to pay this bill online. The Commissioners agreed. She said she set up online accounts for National Grid and PSEGLI. L. Krauza told E. McGetrick to revise the Bill Register to include National Grid and email the revised Bill Register to her. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said that her year-to-date total for the Lodge is a little below last year by about $1,000. She said the Picnic Area is ahead of last year and the Community Room is way ahead of last year. She said the fields are lower due to the renovation work. She said the total revenues for beach permits was within a couple of hundred dollars from two years ago. She said we sold fewer beach permits and more guest permits this year. N. Deegan said he believes that there are more visitors coming out here. L. Tortora said that Teddy Griffin with the MFD asked if we could apply the$250 security deposit for this year's car show toward next year's car show rather than sending it back to them. She said we have allowed reservations that far in advance for MFD in the past. The Commissioners agreed to return the security deposit to them. L. Tortora asked E. McGetrick to cut a check to MFD for$250. L. Tortora said that the Scouts have asked for a third master key. She said they have two now and these keys cost about$35 each. She said the Scout and Cub Masters each have one and they want a third one for the Coordinator. D. McGreevy expressed concern and N. Deegan said he was in agreement with giving them a third key. L. Tortora said there were problems in the past but not since she has been with the District. D. McGreevy said why can't the Coordinator get the key from one of the Masters and L. Tortora said she thought they did have 3 keys at one time but when the new Scout Master took over about 6 years ago, he said they only had 2 keys. D. McGreevy said she wants the name of the person to get the third key and who do they alert to open the building and they should communicate with L. Tortora when opening and closing the building. N. Deegan said if we trust two people with the key, we should be able to give them a third key. It was agreed that L. Tortora will get more information and report back. The Commissioners audited Girl Scout Troop 521 and Karen Wahlers and everything was found to be in order. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update T. Pumillo said the plow needs to be serviced and we are going to need a new one at some point. He said that Bobby Sidor does maintenance work on John Deere and we may want to consider giving him a try. The Commissioners agreed to an open Purchase Order for Bobby Sidor in the sum of$1,000. E. McGetrick said she will need a W9 form completed for him. T. Pumillo said he will contact Bobby Sidor. T. Pumillo said they have been doing the usual, cutting the grass, picking up garbage, working at Aldrich Lane cleaning up, and the benches are done at the Shade Shelter. He said at the Lodge there are items that need to be repaired. He said the phone repair is scheduled for tomorrow. The phone is hooked up to the alarm system and the Mattituck Fire Department (MFD) is on the list to be called when the alarm goes off. N. Deegan will contact the security company to change the call list so that MFD does not get these calls. He said there are water pressure issues at the Lodge and he met with a well vendor, Tom Hennessey, and Mr. Hennessey said it is only going to get worse. Mr. Hennessey is not sure if we need a pump and we don't know where the well is. N. Deegan said he thinks it is on the hill heading west. We also may need a larger pipe. T. Pumillo said we need lights at Wolf Pit and N. Deegan said we get them from Grainger. T. Pumillo said we should consider changing to LED eventually. He said once the Shade Shelter is completed we can do the parking lot work there and at the Yacht Club. T. Pumillo said he fixed the toilet seat and the outside light at the Lodge. He said he has tried to reach the company about repairing the stove but has not received a call back. N. Deegan said he called 3 companies about the stove repair and they don't do these repairs. He said most companies only work on residential stoves and not commercial. N. Deegan said he will try to stop by in person to the company in Bay Shore that repairs commercial stoves. L. Krauza said she will call the Senior Center at the Town to see who they use for repairs and report back to the Commissioners. The stove that needs repair is a 6-burner, Garland stove with 2 ovens and a grill. D. McGreevy told T. Pumillo that we are proceeding with the generator at the Lodge and will be soliciting quotes. N. Deegan told him we will be purchasing the new mower. T. Pumillo said that someone is dropping broken pallets at the entrance to the Lodge where the gate is. It hasn't happened in about a week but has been happening prior to a week ago. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to accept and approve the Maintenance Report as verbally given by T. Pumillo. Appointment—Bill Achnitz, CDCLI Regarding Solar Mr. Achnitz introduced himself as the Vice President of Home Improvement for CDCLI and then introduced Chuck Schwartz, Executive Director, for Long Island Green Homes Initiative. Mr. Achnitz said a community solar initiative was started recently. He said there are non-profits funded by NYS that are available to assist us. Mr. Schwartz said they work with industry partners to identify sites where power can be distributed to multiple members of the community. He said they look for sites to install solar for distributing power such as commercial building rooftops, land parcels, parking lots where they can install carports. He said Cleves Point condo complex is putting solar on all roofs there and will distribute power to the residents of the community. He said East Hampton is doing this in four Section 8 sites. D. Prokop explained that we are supposed to manage parkland. D. McGreevy and N. Deegan spoke about some of our properties that may be able to be used for this purpose. Mr. Schwartz said they are now working with Stony Brook University and The Nature Conservancy. He said they need to be looking more at commercial rooftops. Mr. Achnitz said they were referred to us by the Town of Southold. He said they are working with the Town on solar for the animal shelter with rooftop and ground mount systems that will help support a portion of the Police Station's energy use. He said there are 3 major companies working with the Town. D. McGreevy asked him to let these companies know that we will be going out to bid. D. McGreevy asked if they would work with Chris Dwyer who is formulating our bid package for solar and they said they will. She said we need to know what panels are best. Mr. Schwartz said there are a variety of financing structures for solar from us writing a check to the company that will create a Purchase Power Contract. He said the rebates depend on the size of the system. He said there are no tax credits available to us. He said some rebates are available but he isn't certain ours would be big enough to be eligible. He said we might be eligible if we put all our properties together. They said they will work with Chris Dwyer and N. Deegan invited them to come to a future work session. D. McGreevy told them that Chris Dwyer has copies of all of our PSEGLI bills. Mr. Schwartz asked D. McGreevy to email him all of our properties to be considered. E. McGetrick said she will email Mr. Achnitz one year of PSEGLI bills. New Mower L. Tortora said that since the last meeting she obtained two additional quotes for a new mower as follows: Karl's in Riverhead at a cost of$11,751.96; Power Equipment at a cost of $11,951.91. Storr Tractor's bid was $11,676.96. She said they all offer the same warranty. She said Karl's did not give a delivery date. There is a resolution on tonight's Agenda to be approved by the Commissioners for the purchase of a new mower from Storr Tractor. Mattituck Yacht Club—Survey Quotes Rich Petrowski (audience comment) asked what was going on with the Yacht Club because he heard the parking area was getting cut off. N. Deegan said that G. Goehringer had talked at past meetings about putting a chain across the parking lot. He also said that D. McGreevy and G. Goehringer are thinking about hiring a gate attendant for weekends. D. McGreevy said we are trying to improve the property and we need to determine the property boundaries. She explained that we are planning to resurface the parking lot and install plantings to beautify the property. She further explained about the many complaints we have received regarding too many potholes. L. Tortora said we have received numerous complaints about the out of town people using the facility while the Mattituck Park District residents are footing the bill. Mr. Petrowski said his children are in the sailing program and that there is never anyone there on weekdays. D. McGreevy said many residents have complained that they can't park there. D. McGreevy further explained her conversations with Mary, the Commodore, regarding these issues. N. Deegan said we got two complaints last year. L. Tortora said we got a lot of complaints last year. D. McGreevy explained about the issues with the power boats on our property. D. Prokop said he is waiting for 3 quotes from surveyors. He said he will contact the surveyors to have the quotes modified for stakes and permanent monuments and a full survey may not be necessary. Mr. Petrowski asked about the plantings and D. McGreevy explained ,what we were,pianning. Mr. Petrowski is a landscape contractor and said the best time to plant is the fall. He said plantings are recommended without irrigation between September up until the ground freezes. He said it is also more difficult to get plantings in the spring. He suggested we put out our RFQ in January or February. He said he liked beach grass and it isn't expensive. He said if you plant enough bayberry that no one will get through it. N. Deegan said he would like to remove the fence around the sump and put in a rain garden. D. McGreevy said that the Yacht Club needs to fix their property and that they will need a maintenance permit from the Trustees which is good for 10 years. D. Prokop said we will be proactive about this not occurring next year. Stove Repair at Lodge Art Beisel (audience member) gave N. Deegan the name of a commercial stove repair person to contact for the Lodge stove. His name is Dan and his phone number is 631-655-2775. Update on Breakwater Beach Shade Shelter N. Deegan said the Shade Shelter left the factory and is in transit. Surplus Equipment N. Deegan said we have a couple of pieces of equipment that can be designated as surplus. He said there is an old push mower in the shed and a broken down power washer. N. Deegan and T. Pumillo will put a list together to include the year, make, and model so that we can advertise these items for sale. It was agreed that surplus equipment will be placed on the November Work Session Agenda. Public Comment Ron McGreevy, Art Beisel, Rich Petrowski, and Paul Calabro were in attendance from the public. Most of the comments made by these participants are stated throughout the Minutes. Mr. Calabro asked if there was electricity in the Pavilion. He said there is a pipe sticking out of the concrete and was wondering if that was to be used for electric. N. Deegan said he will check on this but he thought that electric was included. Miscellaneous L. Tortora said that the Election notice is on our website. L. Krauza reported that the Legal Notice was posted at 6 locations. RESOLUTIONS D. Prokop said we have two add-on resolutions this evening and he read them into the record. These resolutions pertain to personal days for part-time employees and amending the Employee Handbook to reflect same. L. Tortora thanked the Commissioners. N. Deegan will let Dave Reeve know.. Resolution 2017-93 appointing up to three Election Inspectors for the 11/9/17 Election was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2017-93. Resolution 20.17-94 appointing Lydia Tortora as Election Coordinator for the 11/9/17 Election was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2017-94. Resolution 2017-95 authorizing the Clerk to solicit bids for a generator at the Lodge was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2017-95. Resolution 2017-96 authorizing the purchase of a Toro mower off the New York State Contract from Storr Tractor in Ronkonkoma was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2017-96. Resolution 2017-97 approving the Bill Register and payment of the current bills was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2017-97. Resolution 2017-98 setting the meeting schedule for November 2017 was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2017-98. Resolution 2017-99 approving an amendment to the Employee Handbook to allow for paid personal days for part-time employees was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2017-99. Resolution 2017-100 amending the Employee Handbook to allow for paid personal days for part-time employees was unanimously approved. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried unanimously to approve Resolution 2017-100. There was no need for an Executive Session. There being no further business to come before the meeting, motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to adjourn the meeting at 8:34 p.m. RESOLUTION 2017-93 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE NOVEMBER 9, 2017 ELECTION WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 9th day of November, 2017, from 4:00 p.m. to 8:00 p.m. for the purpose of electing one Commissioner and one Treasurer; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint up to three (3) Election Inspectors for the November 9, 2017 election to work from 3:30 p.m. until the votes have been tallied at a pay rate of $12.00 per hour. RESULT: ADOPTED 10/12/17 (Unanimous) RESOLUTION 2017-94 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE 11/9/17 ELECTION WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 9th day of November, 2017, from 4:00 p.m. to 8:00 p.m. for the purpose of electing one Commissioner; and WHEREAS, an Election Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Lydia Tortora as Election Coordinator for the November 9, 2017 election to work from 3:30 p.m. until the votes have been tallied. RESULT: ADOPTED 10/12/17 (Unanimous) RESOLUTION 2017-95 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR A GENERATOR AT THE LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorizes the Clerk to solicit bids for a generator at the Lodge. RESULT: ADOPTED 10/12/17 (Unanimous) RESOLUTION 2017-96 RESOLUTION AUTHORIZING THE PURCHASE OF A TORO MOWER WITH LEAF BAG ATTACHMENT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby authorize the purchase of a Toro Z Master 5,000 series mower with leaf bag attachment off the New York State Contract from Storr Tractor Company in Ronkonkoma, 60" cut, 5-year/1,500 hours warranty, at a cost not to exceed $11,676.96. RESULT: ADOPTED 10/12/17 (Unanimous) RESOLUTION 2017-97 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the October 12, 2017 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 10/12/17 (Unanimous) RESOLUTION 2017-98 RESOLUTION SETTING MEETING DATES FOR NOVEMBER 2017 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of November 2017: Work Session, Thursday, November 2, 2017 at 6:30 p.m.; monthly meeting, Thursday, November 9, 2017 at 6:30 p.m.; and Election of one (1) Commissioner and one (1) Treasurer on Thursday, November 9, 2017 from 4:00 p.m. to 8:00 p.m. RESULT: ADOPTED 10/12/17 (Unanimous) RESOLUTION 2017-99 RESOLUTION APPROVING AN AMENDMENT TO THE EMPLOYEE HANDBOOK TO ALLOW PERSONAL DAYS FOR PART-TIME EMPLOYEES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves an Amendment to the Park District Employee Handbook to allow for certain paid personal days for part-time employees pursuant to the terms and conditions contained in the Addendum entitled "Amendment to Mattituck Park District Employee Handbook Dated October 12, 2017" which was read into the minutes of even date herewith and is hereby incorporated by reference to be part of this adopting resolution. RESULT: ADOPTED 10/12/17 (Unanimous) RESOLUTION 2017-100 RESOLUTION AMENDING THE PARK DISTRICT EMPLOYEE HANDBOOK DATED OCTOBER 12, 2017 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Park District Employee Handbook as follows: Section 3 is hereby amended to add the following paragraph: Part-Time Employees Notwithstanding anything to the contrary set forth in this Section 3, "eligible" part- time employees (as defined below) shall be entitled to paid personal days as follows: A. For a part-time employee to be "eligible"for personal days with pay, the employee must have been employed by the MPD for a continuous period of five (5) years with a minimum hourly work week of 17.5 hours for each week during the five year period. To remain eligible after the five year period, the employee must continue to be employed as a part-time employee with a minimum hourly work week of 17.5 hours. B. After a part-time employee of the MPD is eligible for personal days, then the employee shall be entitled to five (5) personal days for each calendar year, except for the balance of the year 2017. For calendar year 2017, an eligible part- time employee shall have two (2) personal days. C. Paid personal days may be scheduled for any work day except that paid personal days may not be taken between March 15 and September 15 of any calendar year. D. Paid personal days may only be taken with advance approval from the Board of Commissioners of the MPD in order to provide uninterrupted service to the residents of the MPD. E. Any paid personal days not used in any calendar year may not be used in any subsequent calendar year. In addition, unused personal days do not have value or accumulate value for which the MPD shall be obligated to reimburse an employee at any time. RESULT: ADOPTED 10/12/17 (Unanimous) Mattituck Park District Balance Sheet 10/12/2017 Assets Account Account Name Balance A.200 Cash 40,017.72 A.201 Cash in Time 1,266,987.08 A.202 Payroll Account 13,615.85 A.210 Petty Cash 0.00 Total Assets 1,320,620.65 BILL REGISTER October 2017 Check Payee Date Amount Notes 25993 Cablevision 10/12/17 235.05 25994 FIDELIS CARE NEW YORK 10/12/17 358.71 Nov 25995 Verizon 10/12/17 43.65 25996 OneStep GPS 10/12/17 27.90 25997 PSEG Long Island 10/12/17 1,549.60 25998 New York State Insurance Fund 10/12/17 543.47 4 of 9 25999 Verizon Wireless 10/12/17 134.24 26000 CALLAHEAD 10/12/17 196.00 26001 GNS Mermaid 10/12/17 316.45 26002 Harry Goldman Water Testing 10/12/17 60.00 26003 Home Depot Credit Services 10/12/17 231.79 26004 Mattituck Environmental Services 10/12/17 559.00 26005 NYS Department of Environmental Conserv 10/12/17 330.00 Permit 26006 Orlowski Hardware Company,Inc. 10/12/17 180.04 26007 Mattiituck Plumbing Supply Inc. 10/12/17 14.00 26008 Postmaster 10/12117 144.00 26009 Safeguard 10/12/17 248.51 26010 Jamesport Hardware 10!12/17 50.00 26011 Laurel Stone Supply Plus Inc. 10/12/17 77.90 26012 Lou's Service Station Inc. 10/12/17 385.25 26013 L.K.McLean Associates,P.C. 10/12/17 942.80 Aldrich Bathroom Addition 26014 Shore Marine Construction Corp. 10/12/17 4,004.00 Piling Caps 26015 Lindsay Irrigation,Inc. 10/12/17 4,848.00 Aldrich Ball Field 26016 Bill Lindsay Landscape LLC 10/12/17 24,400.00 Aldrich Ball Field 26017 Nawrocki Smith LLP 10/12/17 1,000.00 August 26018 Northeastern Equipment Unlimited, Inc. 10/12/17 11.75 26019 Magam Supply Co_ 10/12/17 184.01 26020 David B Prokop 10/12/17 928.33 October Total 42,004.45 add on: Paycheck 10/12/17 78.25 26021 BP Gas 10/12/17 372.73 26022 Harry Goldman Water Testing 10/12/17 195.00 eft National Grid 10/13/17 55.28 Total 42,705.71 Mattituck Park District Budget Ledger October 12,2017 Month to date Account ID I Description Current Expenses Year to Date Remaining Budget Income Prior mo Budget A.1001 Real Property Taxes $ 42.0,391 $ 4.20,391.00E 0.00 A.1090 1Interest-Real Prop.Tax 0 0.001 0.00 A 2401 Interest&Earnings 1,300 55.23531,491 768.51 A.2440 Concession Rental 400 00 400.00 A.2590 ;Beach Fee Non-Resident 6,000 160.00 _11,160.00; (51160.00_ A.2591 !Beach Fee Resident 7,000 - 3500 3,465.001 3_,535.00 A.2650 Sale of Excess Materials 0 0.001 000 A.2705 Gifts&Donations 650 0.001 650.00 - ---- ----- -- A.2771 Other Revenues 37_,000 1.50 36,998.5 a.2771.1 LODGE ( 0 2,937.50 9,165.00 (9,165.00 A.2771.2 COMM ROOM 0- 650.00 14,900.00 (14,900.00 - - - -- -- - - - -- ----- - - - - - - - ----- A.2771 3 PICNIC 0 25000 2,575.00 Q,575.00_ - - - A.2771.4 IFLD USAGE 0 1,965 00 1,965.00 A.3000 !Sale of Real Property 01 0.00 0-00 k3771 State Aide-Parks&Rec 0 0.00 000 A 3960 NYS Emergency Man Aid 0 0.00 000 A.4950 Federal Grant(CDBG) 0 0.00 0.00 - ---- - - - - - - - - ------- A.4960 Federal Emer .Man.Aid 0 000 000 A 599 Appropriated Fund Balance 250,000 0.001 250,00000 Total Revenues _ - - - - 722,7411 4,088_ - 464,154 258,587 01 A.5650.12 ,Parking Attend.,Hourly 1 195000 21750 3,134.36 (15,865 64 - - - - - - - - A 7110.12 Parks,Part-Time Hourly 20,000 93000 14,955.011 (5,044.99 - - - - - - - A.7111 12 ;Parks,Full-time Hourly 87,200 1,915.00 54,878.12, (32,321 88 - -w A.7112.12 1Parks,Office 35,000 1,262.25 2__7,933 56, (7,066.44 A 7110 452 ;Secretary _ I- __ 278 93 5,513.26, 1,738 74 - -- - -- - !,Secretary - - - - - -- --- -- -- A.7110.453 [Treasurer 8,1551 31365 6,322 71 (1,832.29 --- ----- -- - ---- ---- *.7180 11Beach Manager 5,500. 5,500 00 0.00 A 7180.12 - Beaches,- Hourly 24,893 33,798.31 8,90531 - hes Notal Personnel Expense I 207,000 4,917.33 152,035.331 (54,964.67 A 7110.242 Site Im rovements I 275,000 29,676.80 31,622.70 - ---- --- --P __ -_ - -- - -- ---- - -------(243,377.30 A.7110.243 Equipment 60,000) 0.00 7026521 52,973.48 !Total Capital Outlay 335,000 00} 29,676.80 38,649.22 333,433.93 A.7110.411 Supplies&Materials 40,000 1,342.35 22,313.23 (17686.77 - - - - i - -- . - -- - - -- - • - _ . (17, 86.77) 412 {Office Stationary 500 0.001 (500.00) A.7110 421 (Telephone 3,900 412.94 4,327.131 427.13 A 7110 422 Electric 11,500 1,549.60 14,424.201 2,924.20 - - -- A.7110.423 Water 1 500 296.071 (203.93) -- --- - ----- -- --- ---- - -- ----- - - -- - - -3 ------- --- -------- ---- A.7110.424 Natural Gas 5001 3,552 601 52.60 A-7110,431 (Insurance 25,0001 540.17 27,549.00 2,549.00 ------ - ---- 1= - -- - -- -- - ----- - --- --;, - 75 A.7110 442 ISite Mamt/Facility Rprs 26,000' 5,663 00 16,836.491 (91163.51 A.7110 443 1Equipment Repairs __ ( 3,000 _ - 385.25 2,912.65 (87.35) A.7110 451 Legal Council ! 12,000 92833 10,480.30 (1,519 70 - - - - A 7110.461 Postage 550 14400 446.30 103 70) A.7110.454 JElection Tellers 3001 48.00 (252.00) - --- - - - - A.7110.455 !Auditing Services 10,0001 000.00 9,000.00 (1,000.00 A.7110.462 Permits - 975 510.00, 465.00 Total Contractual Expense 137,7251 11,966 112,695.91 (25,029) A.9030 8 FICA,Employee Benefits E 20,000 376.18 7,575 80� - - (12,424.20 A.9060 8 Medical Insurance 15,000, 321.71 10,215.341 4,784.61 Total Employee Benefits 35,0001 698 17,7911 (17,209) - - - - -- - - !Total Expenditures f$ 714,7251$ 47,258 $ 321,172!$ 236,231 Mattituck Park District Purchase Order Report For the Period from Jan 1,2017 to Dec 31,2017 1 1 OPEN PURCHASE ORDER BALANCES-2017 1 PO No PO Date 1VendorID tVendor Name JPOAMOUNTI MARCH APRIL MAY JUNE JULY I AUGUST 'SEPTEMBERI OCTOBER! BALANCE 17101_f3/1/2017 NORTHEAST_yNor1heaitern E ul ment -_800.00 _ 5.0_.2_6_ 293.19 _10.00 i 673.2411 11.48 - 576.15^ - q P y- ---- -___ ------- _-- ------- 17102 3/1/2017 ADVANCE Advance Auto Parts ASK LYDIA - i - 19.98 ; 20.7b 76.16-- 3,500.00 6.16 248.14 338 35 39 , 372.73 17104 3/1/2017 BP -(Bp -� 3,600.00 312.391 269,081 308,05 I 357.98 1 413, 1 879.89 1710_5_13/_1/2_017 CAB_LEVISIO O timum 2,00_0.00! 241.23 241.33 241.31 241.31 234.83 r-234.83 234.83 2_35.05 _96.28 17106 3/1/2017 -;CALLAHEAD !CALLAHEAD - _V 2,700.00 - - - 98.00 1 196.00 ' 98 00 -219.31 392.00 i 19600 1 -1,600.69 17108 3/1/2017 ,DUZER C,F.Van Duzer Gas Servi 1,700.00{ 269.71 238.82 304.27 ! ! 74.57 812.83 t +- I - 17109 3/1/2017�EAST _-_ !East End Sporting Goods -2,300,00 _ -` _ - 21600 2,084.00 1_7110 13/1/2017 ,ECKERT 1Eckert611Service,Inc. 1 1,900.00 01 600.3 ._, --__---._ 738 00 � 17111 �3/1l2t)17 GLATFELTEE R Glatfelter Brokerage Sery 1,100.00 - I - _ 362.00 -- - -r- _---- �- --- --- ------ - - *- -- -- 1_7113 3/1/2017 7 HARRYHarry Goldman Water Tei 2,200.0_0 _ 60.00 80,00 1 _195.00 ` 60.00 1 60.00 1 265.00 1 60.00 1 255.00 ' 1,186.00 17114 3/1/2017 PLUMB MatUtuck Plumbing Suppl 800.00 37»00 - 34.75 fi 250.00 9,00 t 156.00_1 75.00 400,00 14.00 (176.76) «- ------ 17115 3/1/2017 .�HOME _ Home Depot Credit Servi 1,800,00 I - 112.84 1 ---26.52 499 21 --81.47 -237.79 - 866.37 17116 3/1/2017 INK_ -The Ink Spot 1.200.00 _._ �- _5,00 _ _ 222.501 20.00 ! _962.50 __. _ .-_ __ _ -. __._ -_--.._-. •_-_-_._. .__ _._ _ -___----_-- _ - -- 17117 3/1/2017 7JAMESPORT�James ort Hardware 1 150.00(! 14.90 1 50,00 _ 65.10 -- -- - -- p --- ---- +- ---- -- -- ---------- r------t--- --------� - - -r--__ - 17118 3/1/2017 ;iXUREL Laurel Stone Supply Plus 1 800.00, - _28.95 _ 534.90 _ 77,90 168,26 17119 3/1/2017-ILIC_A_ Long Island Cauliflower Al 134.80 + i- _ __ 386.40 17120 31112017_ LOU Lou's Service Station Inc.1 1,300.00i 81.69-4 198.74 - 26321 1 21.00 j --_ --'- 287.37 _ 385.25 ? 82.74 17121 3/1/2017 -TMATTiT_UCK _Mattituck Sanitation n _ 5,200.00E 259.00 1 354.04 638.00 _210.501_ 1,009.00 289.00; 649.00 1 559.00 1 1,232.46 � ---_�- +---------------- 17122 (3/1/2017 !NATIONAL- National Grid - 1,900.00 353.61 336.88 _337.50 194.47 1 96.22 ! 74.05 1 r-77.48 i _ 55.28 370.61 17123_t3/1%2017 INAWROCKI Nawrockl Smith LLP 12,000.001 1,000,00 + 1,000.00 '_ _ __ _ _3,000.00 1,000,00 1,000,001 1,000.00 4,000.00 171_24 3/1/2017 ORLOWSKI iOrlowskl H_er_dware C_o_mp 4,200.00 _ 335.6.0 1_ 338.93 i _531.6_3 667.53 -287.40 --^-, 187.98 180.04_ 1,660,88 17125-+3/1/2017 ;PAYCHEXu �PAYCHEX OF NEW YORE 1,500,00 -�- -- 167.15?_ -(2.48}1 -- - _ 116.39 121.72 181.00 - 78.26 - 837.9fi -.,_-----_---- : 150 ___.__ 17126_3/1/2017 P_EN_NY_ MarJam Supply Co, 750.00, 210.82 15.42 , 68.35 65.49 j 290.68 - 36.00 _ _ _ 184.01 (120.77) _ -- ------0 ----- 10.8_ __ _ _ I.----. 17127 3/1/2017 'POST --Postmaster _ 1 650.00 1 - i _ 1 _98,00,_- -_ _~-98.00 - 144.00 _-_310.00 17128 3!1/2017 1PSEG PSEG Long Island___22,000.00 _ 1,397.73 1 524.22 1 1,875.32 1,162.30 1,576.32_ 1,951.80 2,304,08 1,649,80 9,668.63 _.-_____.____ �- - _ ___..� - .___.08 17129 3%112_017 SCWA Suffolk County Water Auth 600,00 -- 53.12 - 24.12_ -32.68 -� _i 186.15 303.93 17130 3/1/2017 I SOLID Southold Town Dept Soli 250.00' 47.40 77.40 19.75 20.00 1 16.80 68.66 17132 !31112017 STAPLES 1Staples Credit Plan _ 1,60_0.00 - 262.86 - 163,64 154.9_6 77.71 170.27 _ T770.54 17133 3/1/2017 STORR Storr Tractor Company 800.00 99,03 , - - -, 80.0.87 17134 3/1/2017 TIMES Times/Review Newspape _450.00 - 55.60 _ _ 85.40 ; �_--_ - .00 _ _ �.-- r L.,.-_ 17135 3/1/2017 TOWN Town of Southold 1 _250,00; 100.00 _ -- - 10.00 14_0.00 171363/1/2017 VWIRELESS Verizon Wireless_ r 1,200.00; 163.31_{ 125.33 , 222.82 ' _ _48.47 _158.48 1 158.53 134.24 134.24 ;--^64.68 STATE 13/1/2017 New York_State Insurance I-n-s_ura-nce _ 0. II -_ _1,60.0.42h 543.-.47_ 1- 543..47-.-- 5-43._47- 543.47 2,627.28 _ 171_38_ 3/1/2017 INYTEL Verizon 1 1.300.001 43.684_3.43 i- --_ 86.38 1 43.80 1 44.09 43.65 --961.68 17139 3/1/2017 FIDELIS FIDELIS_ CARE NEW YOF __3,600.00 1 717.42 - _ 717.42 -- 358,71 i _717.42_1 - 3_5.8_._7_1 358.71 371.61 17140 3/1/2017 tHEALTHPLEX,i - _ - 110.00^.22.00 1 11.00 11.00 ! - 66.00 1714-4-b'1/2017 ONE STEP GPS)ONE STEP GPS- -� 292,95 - i Y 1 _ 41.85 - 41,85 y - 41_85 I - 41.85 - -27.90 I _97.66 17145 6/1/2017 MCLEAN LK.MCLEAN Aldrich 18,380.00 C - 245,20 942.80 17,172.00 _ ---- __.__.,_� _____ � -__._------_---. - 17146 9/14/2017 tWB Mason W.B,Mason 1,000.00 56 58 944.42 17147 9/14/2017 !ADVANCE !Advance Auto Parts 400.001 18.98 ! 20.75 _-78.16 281.11 17148 9/14/2017 Prokop _ --!David Prokop -_ - 3,713,32 1 1 926.33 928.33 ! 1,866.66 17149 19/14/2017 'MCLEAN L.K.MCLEAN(Vets BR.,t 36,640.00 j 36,640.00 17160 19/14/2017 !NORTHEAST ;Northeastern Equipment ' 3,000.00 - _- - I 2,995.72 11.75 (7.47) -_ �I _.__-- -{-•-._--- .._-_-.----_-_ _ ------ _. __._ I --�---_---- _,____ 1_.___ ----_____�=_____�____._: I i 153,416.27 1 6,287.58 6,419.31 6,460.93 6,737.77 , 9,811.49 i 7,554.99 12,052.70 1 8,568.75 1 90,661.64 -i---------1---• +_-------_ ._._._.__ __..-_____._�___..___----1--___-..----�`•-"' 336.84 1710373M/2017 BERGOBergo Janitorial Supply,Iry ^900.00 449.54 1 _ 113,52 I 17107_,3/1/2017 CARECONNEC_ ICareConnect - 17,000.00 1,28_6.00 - 1,286.00 ' 1,286.00 17112 3/1/2017 GNSt - GNS Mermaid _ 8_00.00 r- 131.45 140.00 _ �- 1 - _ _ 316.45 _212.10 _1---- �-----------1 G -- -- - _ ----- 14 171_31 13/1/2017 iSOUNDS _ _ Sound Shore irrigation,Int 3,800.00 1 _ - _ _ _ - - -~ - -� - 1 3,800.00 17143 6/1/2017 BUILDING IRIVERHEAD BUILDING E-1,500,00 1 1,600.00 _ _ 17141 1 VOID ..,., ...__..__..._ y .. 17142 1 1VOlij-..-..�._~._ _.--- i ---- - -----+ ------ ----._•- - -- -----:-- Clerk's Report of Receipts Period Covering September 1 - September 30, 2017 Deposit Other Revenue Picnic Comm Total Beach Federal Concessior Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report 1,025.00 $ - $ 400.00 $ - $ - $ 1,425.00 $ - $ - S - - February Report 725.00 $ 400.00 $ 1,12500 March Report 74000 200.00 2,150.00 1,020.00 $ - $ 4,110.00 $ - $ - $ - - April Report 55000 200.00 650.00 350.00 $ - $ 1,750.00 May Report 1,250.00 200.00 2,25000 - $ - $ 3,700.00 $ 590.00 $ - $ - - June Report 985.00 775.00 2,400.00 375.00 $ - $ 4,535.00 $ 2,320.00 July Report 690.00 700.00 3,60000 - $ - $ 4,99000 $ 7,045.00 August Report $ 262.50 $ 250.00 $ 2,400.00 $ 220.00 $ 1 50 $ 3,134.00 $ 4,475.00 Totals Previously Reported 6,22750 2,32500 14,250.00 1,96500 1.50 24,769.00 $ 14,430.00 $ - $ - - SEPTEMBER Report 9/1/17 Girl Scouts SC Troop 238 Usage Fee 9/20,21,22,23r262.50 Southold Mothers Club Usage Fee 9/15/17100.00 Boy Scout Troop 179 Usage Fee 12/9& 10 $ 600.00 9/5/17 Beach&Guest Permits 19500 9/5/17 Return Petty Cash from Beach Attendants (210.00) 9/11/17 Sacred Heart R.C. Church Usage Fee 9/10/17 150.00 Julie Pomroy, GS Troop 521 Usage Fee 10/13, 14& 1 $ 475.00 9/14/17 Boy Scout Troop 197 Usage Fee 11/24,25&26 $ 450.00 9/19/17 Karen Wahlers Usage Fee 11/11/17 400 00 Girl Scouts SC SU 54 Usage Fee 10/6,7&8 $ 45000 9/25/17 BSA Troop 398 Usage Fee 12/1,2&3 $ 700.00 Diane Blados Usage Fee 1017/17 250.00 SEPTEMBER RECEIPTS $ 2,937.50 $ 25000 $ 65000 $ - $ - $ 3,837.50 $ 195.00 $ - $ - - YEAR TO DATE 9,165 00 2,575 00 14,900 00 1,965.00 1 50 28,606.50 $ 14,625 00 $ - S - - 1 10/12/2017