The URL can be used to link to this page

Home My WebLink About09/14/2017 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, September 14, 2017 @ 6:30 p.m. Presiding Commissioners Nicholas Deegan, Chairperson Gerard Goehringer, Commissioner Doris McGreevy, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order RECEIVED Pledge Approval of 8/10/17 Meeting Minutes Presented via email Treasurer's Report Eileen McGetrick JAN , 9 2017 Clerk's Report Lydia Tortora Maintenance, Report Tim Pumillo Southold Town Clerl PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Appointment @ 7:45 p.m. — Danielle Grzegorczyk regarding opening the old concession stand Clerk to Open Sealed Bids —Aldrich Lane Field Renovation Project 1. Outsourcing Fall Cleanups for Veterans Park and Bay Avenue 2. Review RFQ for Plantings at Veterans Park 3. Mattituck Yacht Club Property Letter 4. Bailie Beach Lodge Stove Replacement and Generator Update 5. Beach Cleanups— Schedule 6. Closure Times for Parks 7. Auditor Review 8. Election Calendar— Set Dates 9. New NYS FMLA Regulations 10. Mattituck-Laurel Civic Association Use of Community for Two Months 11. Treasurer Position RESOLUTIONS Resolution 2017-8,3 retaining L.K. McLean Associates, P.C. for professional engineering, arcf itectural and design services, including bid packets and permitting, for the Veterans ; Project k Bathroom Facility Resolution 2017-84 retaining L.K. McLean Associates, P.C. for professional engineering services, including specs, for the Aldrich Lane Field Renovation Project (to be withdrawn) i Resolution 2017-85 retaining L.K. McLean Associates, P.C. for professional engineering services, including specs, for the Solar Project Resolution 2017-86 awarding the contract to and further authorizing Chairperson, Nicholas Deegan, to execute the contract for the Aldrich Lane Field Renovation Project Resolution 2017-87 authorizing the Clerk to solicit bids for the Veterans Park Shrubbery Project Resolution 2017-88 authorizing the Secretary to publish the Election Legal Notice Resolution 2017-89 approving the Bill Register and payment of the current bills Resolution 2017-90 setting the meeting dates for October 2017 EXECUTIVE SESSION Matters Involving Employment of Particular Person(s) PUBLIC COMMENTS ,MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES SEPTEMBER 14, 2017 Attendance Nicholas Deegan, Chairperson Gerard Goehringer, Commissioner Doris McGreevy, Commissioner David Prokop, Legal Counsel Eileen McGetrick, Interim Treasurer Lydia Tortora, Clerk Tim Pumillo, Maintenance Lynne Krauza, Secretary CALL TO ORDER N. Deegan called the meeting to order at 6:32 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to approve the Minutes from the August 10, 2017 Meeting submitted via email. TREASURER'S REPORT E. McGetrick reported that we have $21,315.29 in cash, $1,360,931.85 in the Money Market Account, $10,669.48 in the Payroll Account, $210 in.petty cash and $1,393,126.62 in total assets. She said we are paying $10,000+ in bills and there is an add-on for Paychex for the payroll period on 8/31/17 for a total liabilities of$12,150.36. She said with the big projects coming up, we will be dipping into site improvements shortly. D. McGreevy questioned the Mattituck Plumbing Supply bill for over$400 and this was for toilet repairs at Love Lane and a repair to the kitchen sink in the Community Room. There are interior repairs still needed at Love Lane. E. McGetrick has open Purchase Orders this evening to be signed for WB Mason, Advance Auto Parts and Legal Counsel. She said we are over the amount for Northeastern with the two recent repairs to the mower. G. Goehringer said our machines are getting old. It was agreed to increase the Northeastern Purchase Order by $3,000. We discussed the need to increase the open Purchase Order amount for L.K. McLean Associates to cover the remaining projects for this year. D. Prokop said we should estimate an amount to be approved by the Commissioners this evening. G. Goehringer proposed $75,000. N. Deegan suggested $45,000. N. Deegan said he would like to look into other engineering firms. D. McGreevy and G. Goehringer were in agreement to approve the amount of$55,000 for L.K. McLean Associates. Motion by D. McGreevy and seconded by G. Goehringer, all in favor and motion carried to open a second Purchase Order for L.K. McLean Associates in the amount of$36,640 (2 to 1 — N. Deegan No). Irene Bradley (audience comment) said we should get a second opinion because we are always giving L.K. McLean Associates jobs and maybe there might be someone else more competitive. N. Deegan said he wants us to look into an engineering firm. G. Goehringer said having a person from LK McLean that resides in our District is helpful and allows us to get the information more quickly. D. McGreevy said she spoke with Island Federal Bank on Certificates of Deposit and she said the Supervisor she spoke with said they won't take them from a municipality. D. Prokop said this has been the roadblock every time we try to increase our return. G. Goehringer said he will contact TD Bank to see what they say. D. Prokop said we should continue to try and find a bank that will give us a better return. L. Tortora said we received the estimate for our commercial liability insurance and it has to be an add-on for tonight's bill register because the payment is due the beginning of October. E. McGetrick said she will issue the check this evening and transfer the funds to cover it. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said that beach permits were slightly ahead of 2015 (2-year permit). She said we didn't sell as many resident permits this year but sold a tremendous amount of guest permits. She said sales would have been better if the weather cooperated. She said the Community Room is doing well with bookings this month and next month. She said there is one group using field 3 outside the fence 3 days a week (Mattituck Soccer Club). She said the LI Ladies Soccer League will not be using our fields this year. L. Tortora said there is a debris cleanup this Saturday at the Lodge at 10 a.m. and Tim will meet the Scouts. L. Tortora distributed the proof she obtained from Ink Spot for 3 different types of business cards for the Commissioners with our logo at a cost of$75 for 500 cards to be split evenly for approval. N. Deegan said we can go on the internet and get 500 for$15. L. Tortora said the quality is much less from the internet. G. Goehringer said he agrees with having business cards and D. McGreevy said Captain Flatley told her that if you need to remove someone from a property you need to identify yourself with something. D. McGreevy and G. Goehringer were in agreement and N. Deegan said to wait until the spring. N. Deegan said it isn't likely that we will need to evict someone from the beach between now and the spring. N. Deegan said we should wait until after the Election before ordering business cards for the Commissioners. The Commissioners audited Girl Scout Troop 238 and Eileen Powers and everything was found to be in order. Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update T. Pumillo said we should do the fall cleanup the way we have been doing them. He did say that we need a new mower. N. Deegan said we can get a new mower off the State Contract. T. Pumillo said to go with a Toro. N. Deegan said we should purchase a new mower and surplus what we have. He said he will look for his paperwork for the Storr mower. This matter will be placed on the October Work Session Agenda. T. Pumillo said there are problems with litter at the Yacht Club and parking issues on weekends. T. Pumillo said the bathroom is still clogged at Love Lane. N. Deegan said he will call someone tomorrow about doing this work. Art Beisel (audience comment) said we should use a-power washer in the toilet to remove the clog. T. Pumillo said the stove at the Lodge needs to be repaired. He said a generator would be an improvement. N. Deegan said the company that can fix the stove is in Bay Shore and he will call them. We discussed the generator specs and we need 3 contractors, i.e., dig the trench, propane gas and supply the generator. L. Tortora said the last time we did these specs the amps weren't enough and should be 200 amps. N. Deegan said he will check with the manufacturer on the amps. T. Pumillo said he met with the Health Dept. rep today at the Lodge and handed in the report. He said the items to be addressed are not major. He said the water pressure is bad there and we may need a new pump. N. Deegan will give T. Pumillo Tom Cavanagh's phone#to have him check the well. T. Pumillo said he will check the leak under the sink in the kitchen tomorrow. Appointment Danielle Grzegorczyk G. Goehringer said Danielle-could not make the appointment this evening and will reschedule. He said she wants to discuss the possibility of utilizing the old concession stand for purposes of what it was and bring it back and is interested in a long-term contract. Open Sealed Bids—Aldrich Lane Field Renovation Project The Clerk opened the four sealed bids that were received and the results are as follows: Gatz Landscaping —field 1 a $5,900; field 1 b $22,900; total $28,800 Coastal Planting —field 1 a $53,410; field 1 b $24,680; total $78,090 Twin Fork Landscape Contracting —field 1 a $59,998; field 1 b $23,500; total $83,498 Bill Lindsay Landscape LLC—field 1 a $16,700; field 1 b $7,700; total $24,400 G. Goehringer asked about the irrigation system and N. Deegan said they will try and work with our current system and add to it if necessary. D. Prokop asked which field was bigger and L. Tortora said field 1 a is in worse shape and field 1 b is slightly larger. Matt from Lindsay Landscape was in attendance at the meeting. He said they will work around our irrigation system. He said it is not that expensive to replace 5-10 sprinkler heads. He said they use an athletic field mix from LI Cauiflower. He said they are owner operated and no need for prevailing wage, no payroll. L. Tortora said she confirmed this with the Department of Labor. She Iso said that Cornell Cooperative said this job should be completed by the first week in October. Outsourcing Fall Cleanups for Veterans Park and Bay Avenue T. Pumillo said we should do the work in-house and he felt that Chris Mohr Landscaping's quote was extremely high. Review RFQ for Plantings at Veterans Park Irene Bradley (audience comment) said she is an advocate for using native plantings and asked that the Board reconsider this project for the spring unless we get a warranty. D. McGreevy said the people in this business recommend this project now. Art Beisel (audience comment) said he had a tree planted at his home and it was guaranteed by Warner's Nursery. He said we should have the plants guaranteed. N. Deegan said he feels we should wait until the spring for this project. N. Deegan said instead of plantings around the fence that we should take the fence down and make a rain garden. D. McGreevy said we need to leave the fence and should plant Bayberry around the fence. G. Goehringer said rosa Ragusa would be good too and he agreed with D. McGreevy that we should leave the fence in place. He said the fence serves a purpose for liability reasons. D. McGreevy said when we have heavy rain, the sump area fills with water and the fence protects young children. L. Tortora said she will inquire about a warranty on the plantings before sending the RFQ out and will have the dates for bids to be received by October Work Session. Mattituck Yacht Club Property Letter Ron McGreevy (audience comment) said he was at the Yacht Club today and they are storing 6 power boats on trailers on MPD property. He said two power boats have CT registrations. D. Prokop asked the Commissioners how strict they want to be with enforcement. He said we can send them a letter and give them a date otherwise we can remove them and store them and they pay for storage. He said either we continue an open dialogue with them or go with an attorney letter with a date certain. D. McGreevy said she explained to the Commodore the need for repaving the parking lot. She said she will speak with Mary again to ask that the boats be removed by the end of next week. Abigail Field, a Mattituck Yacht Club member, was in attendance and said her daughter is part of the sailing program. She said the parking lot is not full when she is there. She was concerned about the issues with our District and the Yacht Club because she does not want to see the sailing program affected. G. Goehringer said that after 11/15 all asphalt companies shut down. Bailie Beach Lodge Stove Replacement and Generator Update This was covered under the Maintenance Report. Beach Cleanups Schedule Debris cleanup at the Lodge this Saturday at 10 a.m. by the Scouts. Closure Times for Parks L. Tortora had a copy of the sunset calendar for the next 4 months. D. McGreevy and G. Goehringer ageed to have Lenny close the parks at 7:30 p.m. effective immediately and N. Deegan wanted 8:00 p.m. This will be revisited at the November Work Session. Auditor Review D. Prokop said this matter should be discussed in Executive Session. Election Calendar—Set Dates The Commissioners approved L. Tortora's proposed Election Calendar. New NYS FMLA Regulations D. McGreevy asked T. Pumillo if he would want this benefit and he said yes. E. McGetrick will contact Paychex and we will do an add-on resolution for this at tonight's meeting. Mattituck-Laurel Civic Association Use of Community Room for Two Months The Mattituck-Laurel Civic Association (MLCA) would like to use the Community Room for two months for their meetings at no charge due to a flooding issue at their regular meeting place. G. Goehringer said that the Mattituck Lions Club will also be making the same request due to a flooding issue. Mr. Beisel (audience comment)was the spokesperson for MCLA and said their meetings usually last about two hours and have about 30-35 people in attendance and they will clean up. L. Tortora reminded the Board about past organizations making the same request. D. McGreevy said their circumstances are different and this was a flood. Mr. Beisel will email L. Tortora the meeting dates which are held on Mondays. L. Tortora said we have nothing on Monday nights. All Commissioners were in agreement to allowing the MLCA and Mattituck Lions Club to use the Community Room for meetings for two months at no charge. G. Goehringer to provide L. Tortora with the Mattituck Lions Club meeting dates. Treasurer Position N. Deegan said the Treasurer must be a resident of the Park District and he had papers with him that he was referring to. N. Deegan asked why we would entertain someone for this position who is not a resident. Art Beisel (audience member) agreed with N. Deegan. G. Goehringer said this statement was discriminatory and he could not be part of it. D. McGreevy explained the legislation currently awaiting the Governor's signature to make this position appointed. She said this is a good thing for us if we can hire someone who can do the job no matter where they live. D. Prokop said it would allow the Commissioners to appoint the best qualified person. D. Prokop said there is no residency requirement for Treasurer and that we will entertain petitions regardless of residency. Mr. Beisel asked when the Governor will sign it. D. McGreevy said she would like E. McGetrick's decision as soon as possible as to whether she will run for Treasurer. Public Comment Ron McGreevy, Art Beisel, Irene Bradley, Matt Lindsay, and Abigail Field were in attendance from the public. The comments made by these participants are stated throughout the Minutes. RESOLUTIONS Resolution 2017-83 retaining L.K. McLean Associates, P.C. for engineering services, etc. for the Veterans Park Bathroom Facility Project was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-83. Resolution 2017-84 retaining L.K. McLean Associates, P.C. for engineering services, etc. for the Aldrich Lane Field Renovation Project was unanimously withdrawn. Resolution 2017-85 retaining L.K. McLean Associates, P.C. for engineering service's, etc. for the Solar Project was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-85. Resolution 2017-86 awarding the contract to Bill Lindsay Landscape LLC for the Aldrich Lane Field Renovation Project and further authorizing Chairperson Nicholas Deegan to execute the contract was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-86. Resolution 2017-87 authorizing the Clerk to solicit bids for the Veterans Park Shrubbery Project was unanimously approved. 'Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-87. Resolution 2017-88 authorizing the Secretary to publish the Election Legal Notice was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-88. Resolution 2017-89 approving the Bill Register and payment of the current bills was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-89. Resolution 2017-90 setting the meeting schedule for October 2017 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-90. Resolution 2017-91 authorizing payment to Roy Reeve Insurance Agency for the NYMIR commercial insurance policy was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-91. Resolution 2017-92 authorizing the Treasurer to contact Paychex in connection with the new FMLA benefit offered through New York State for Employee#2 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-92. EXECUTIVE SESSION Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried for the Commissioners, Legal Counsel, Interim Treasurer and Secretary to go into Executive Session at 9:01 p.m. to discuss personnel. Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to come out of Executive Session at 9:26 p.m. There being no further business to come before the meeting, motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to adjourn the meeting at 9:26 p.m. RESOLUTION 2017-83 RESOLUTION RETAINING L.K. McLEAN ASSOCIATES, P.C. FOR PROFESSIONAL ENGINEERING AND ARCHITECTURAL SERVICES, INCLUDING BID PACKETS AND PERMITTING, FOR THE VETERANS PARK BATHROOM FACILITY PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for professional engineering and architectural services, including bid packets and permitting, for the Veterans Park Bathroom Facility Project, all in accordance with their Proposal dated September 11, 2017, at a cost not to exceed $10,555.00. ADOPTED: 9/14/17 (Unanimous) RESOLUTION 2017-84 RESOLUTION RETAINING L.K. McLEAN ASSOCIATES, P.C. FOR PROFESSIONAL ENGINEERING SERVICES, INCLUDING SPECS, FOR THE ALDRICH LANE FIELDS 1a AND 1b GRADING AND SEEDING PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for professional engineering services, including preparation of the specs, for the Aldrich Lane Fields 1 a and 1 b Grading and Seeding Project, all in accordance with their Proposal dated August_, 2017, at a cost not to exceed $ WITHDRAWN 9/14/17 RESOLUTION 2017-85 RESOLUTION RETAINING L.K. McLEAN ASSOCIATES, P.C. FOR PROFESSIONAL ENGINEERING SERVICES, INCLUDING BID PACKETS, FOR THE SOLAR PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for professional engineering services, including bid packets, for the Solar Project, all in accordance with their Proposal dated September 11, 2017, at a cost not to exceed $9,502.00. ADOPTED: 9/14/17 (Unanimous) RESOLUTION 2017-86 RESOLUTION AWARDING BID TO BILL LINDSAY LANDSCAPE LLC FOR THE ALDRICH LANE FIELD RENOVATION PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District, having reviewed all bids for the Aldrich Lane Field Renovation Project, hereby award the bid to Bill Lindsay Landscape LLC as the lowest responsible bidder, in the amount of$24,400.00 and further authorizes and directs Chairperson Nicholas Deegan to execute a Contract with Bill Lindsay Landscape LLC in the amount of$24,400.00, subject to the approval of Legal Counsel. ADOPTED: 9/14/17 (2 to 1) AYES: N. Deegan and D. McGreevy ABSTAIN: G. Goehringer RESOLUTION 2017-87 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR THE VETERANS PARK SHRUBBERY PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for the Veterans Park Shrubbery Project. ADOPTED: 9/14/17 (Unanimous) RESOLUTION 2017-88 RESOLUTION AUTHORIZING ELECTION VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the Election legal notice for the 11/9/17 election, subject to the approval of Legal Counsel. ADOPTED: 9/14/17 (Unanimous) RESOLUTION 2017-89 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the September 14, 2017 meeting and further authorize payment of the current bills. ADOPTED: 9/14/17 (Unanimous) RESOLUTION 2017-90 RESOLUTION SETTING MEETING DATES FOR OCTOBER 2017 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of October 2017: Work Session, Thursday, October 5, 2017 at 6:30 p.m. and monthly meeting, Thursday, October 12, 2017 at 6:30 p.m. ADOPTED: 9/14/17 (Unanimous) RESOLUTION 2017-91 RESOLUTION RENEWING NYSMIR INSURANCE AND AUTHORIZING PAYMENT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the renewal of the Park District's commercial insurance package effective October 1, 2017 through October 1, 2018, and hereby further authorize the Treasurer to pay the annual premium in the sum of$22,615.55 to Roy H. Reeve Insurance Agency, Inc. ADOPTED: 9/14/17 (Unanimous) RESOLUTION 2017-92 RESOLUTION AUTHORIZING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Treasurer to set up through Paychex the necessary paperwork and fees associated with the new FMLA regulations through New York State for Employee #2. ADOPTED: 9/14/17 (Unanimous) Mattituck Park District Balance Sheet 9/14/2017 Assets Account Account Name Balance A.200 Cash 21,315.29 A.201 Cash in Time 1,360,931.85 A.202 Payroll Account 101669:48 A.210 Petty Cash 210.00 Total Assets 1,393,126.62 6865 BILL REGISTER September Check Payee Date Amount Notes 25962 Postmaster 9/14/17 98.00 25963 Cablevision 9/14/17 - 234.83 25964 National Grid 9/14/17 77.48 25965 Verizon 9/14/17 44.09 'z$966 PSEG Long Island 9/14/17 2,304.08 25967 Suffolk County Water Authority 9/14/17 186.15 25968 Verizon Wireless 9/14/17 134.24 25969 Lamb&Bamosky,LLP 9/14/17 199.50 25970 Nawrocki Smith LLP 9/14/17 1,000.00 July 25971 David B Prokop 9/14/17 928.33 25972 LK. Mclean Associates,P.0 9/14/17 129.60 Breakwater Shad 25973 BP 9/14/17 413.39 25974 CALLAHEAD 9/14/17 392.00 August,Sept 25975 Harry Goldman Water Testing 9/14/17 60.00 25976 Home Depot Credit Services 9/14/17 61.47 25977 The ink Spot 9/14/17 20.00 25978 Lou's Service Station Inc. 9/14/17 267.37 25979 Northeastern Equipment Unlimited,Inc. 9/14/17 2,995.72 Lawn Mower 25980 OneStep GPS 9/14/17 41.85 25981 Mattituck Plumbing Supply Inc. 9/14/17 400.00 25982 W.B.Mason Co,Inc. 9/14/17 55.58 25983 Advance Auto Parts 9/14/17 78.16 • 25984 C.F.Van Duzer Gas Service Inc. 9/14/17 74.57 25985 FIDELIS CARE NEW YORK 9/14/17 358.71 October . 25986 Mattituck Environmental Services 9/14/17 649.00 25987 Orlowski Hardware Company,Inc. 9/14/17 187.98 25988 Southold Town Dept Solid Waste 9/14/17 16.80 25989 Staples Credit Plan 9/14/17 170.27 25990 New York State Insurance Fund 19/14/17 543.47 3 of 9 Total 12,122.64 add on: Paychex 8/31/17 27.72 Total 12,15036 Mattituck Park District Budget Ledger September 14,2017 Month to date Account ID Description Current Expenses Year to Date Remaining Budget Income Prior mo Budget A.1001 Real Property Taxes $ 420,391 $ 0.00 $ 420,391.00 0.00 A.1090 Interest-Real Prop.Tat 0 0.00 0.00 0.00 A 2401 Interest&Earnings 1,300 58.75 47157 828.43 A.2440 Concession Rental 400 0.00 0.00 400.00 A.2590 Beach Fee Non-Resident 6,000 3,780.00 11,000.00 (5,000.00) A.2591 Beach Fee Resident 7,000 695.00 3,430.00 3,570.00 A.2650 Sale of Excess Materials 0 0.00 0.00 0.00 A.2705 Gifts&Donations 650 0.00 0.00 650.00- A.2771 Other Revenues 37,000 1.50 1.50 36,998.50 a.2771.1 LODGE' 0 262.50 6,227.50 (6,227.50) A.2771.2 COMM ROOM 0 2,400.00 14,250.00 (14,250.00) A.2771.3 PICNIC 0 250.00 2,325.00 (2,325.00) A.2771.4 FLD USAGE 0 220.00 1,965.00 (1,965.00) A 3000 Sale of Real Property 0 0.00 0.00 0.00 A.3771 State Aide-Parks&Ree 0 0.00 0.00 0.00 A 3960 NYS Emergency Man.Aid 0 0.00 0.00 0.00 A.4950 Federal Grant(CDBG) 0 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 0 0.00 0.00 0.00 A.599 Appropriated Fund Balance 250,000 0.00 0.00 250,000.00 Total Revenues 722,741 7,668 460,062 262,679 43 A.5650.12 Parking Attend,Hourly 19,000 225.00 2,695.61 (16,304.39) A.7110.12 Parks,Part-Time Hourly 20,000 910.00 13,100.01 (6,899.99) A.7111.12 Parks,Full-time Hourly 87,200 2,080.00 50,793.12 (36,406.88) A.7112.12 Parks,Office 35,000 1,356.25 25,376.06 (9,623.94) A.7110.452 Secretary 7,252 278.93 4,955.40 (2,296.60) A.7110.453 Treasurer 8,155 313.65 5,695.41 (2,459.59) A 7180.11 Beach Manager 5,500 785.72 5,500.00 0.00 A.7180.12 Beaches,Hourly 24,893 3,448.10 33,798.31 8,905.31 Total Personnel Expense 207,000 9,397.65 141,913.92 (65,086.08) A.7110.242 Site Improvements 275,000 129.60 1,945.90 (273,054.10) A.7110.243 Equipment 60,000 0.00 7,026.52 (52,973.48) Total Capital Outlay 335,000.00 129.60 8,972.42 333,433.93 A.7110.411 Supplies&Materials 40,000 4,363.06 20,970.88 (19,029.12) A.7110.412 Office Stationary 500 0.00 0.00 (500.00) A.7110.421 Telephone 3,900 413.16 3,914.19 14.19 A.7110.422 Electric 11,500 2,304.08 12,874.60 1,374.60 A.7110.423 Water 500 186.15 296.07 (203.93) A 7110.424 Natural Gas 3,500 152.05 3,552.60 52.60 A.7110.431 Insurance 25,000 543.47 4,393.28 (20,606.72) A.7110.442 Site Maint/Facility Rprs 26,000 1,101.00 10,933.49 (15,066.51) A.7110.443 Equipment Repairs 3,000 345.53 2,527.40 (472.60) A.7110A51 Legal Council 12,000 1,127.83 9,551.97 (2,448.03) A.7110.461 Postage 550 98.00 302.30 (247.70) A.7110.454 Election Tellers 300 0.00 48.00 (252.00) A.7110.455 Auditing Services 10,000 1,000.00 8,000.00 (2,000.00) A.7110.462 Permits 975 0.00 510.00 (465.00) Total Contractual Expense 137,725 11,634 77,874.78 (59,850) A.9030.8 FICA,Employee Benefits 20,000 718.95 6,801.57 (13,198.43) A.9060.8 Medical Insurance 15,000 321.71 9,930.68 (5,069.32) Total Employee Benefits 35,000 1,041 16,732 (18,268) Total Expenditures $ 714,725 $ 22,202 $ 245,493 $ 190,230 OPEN PURCHASE ORDER BALANCES-2017 PO No PO Date Vendor ID_ Vendor Name PO AMOUNT MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER BALANCE 1F401 3/1/2017 NORTHEAST Northeastern Equipment l 800.00 50.26 293.19 10.00 673.24 11.48 576.15 2,995.72 (3,810.04) 7}02 3/172017 ADVANCE Advance Auto Parts ASK LYDIA 19.98 20.75 78.16 17104 3/1/2017 BP BP 3,500.00 312.39 269.08 308.05 357.98 248.14 219.31 413.39 1,371.66 17105 3/1/2017 CABLEVISIO Optimum 2,000.00 241.23 241.33 241.31 241.31 234.73 234.83 234.83 330.43 17106 1/2017- CAL'LAHEAD CALLAHEAD 2,700.00 - 98.00 196.00 98.00 219.31 392.00 1,696.69 17108 3/412017 DUZER C.F.Van Duzer Gas Servi 1,700.00 269.71 238.82 304.27 - 74.57 812.63 17109 3/1/2017 EAST East End Sporting Goods 2,300.00 - 216.00 2,084.00 17110 3/1/2017 ECKERT Eckert Oil Service, Inc. 1,900.00 - 800.30 1,099.70 17111 3/1/2017 GLATFELTER Glatfelter Brokerage Servi 1,100.00 - 738.00 362.00 17113 3/1/2017 HARRY Harry Goldman Water Te; 2,200.00 60.00 60.00 195.00 60.00 60.00 265.00 60.00 1,440.00 - 17114 3/1/2017 PLUMB Mattituck Plumbing Suppl, 800.00 37.00 34.75 250.00 9.00 156.00 75.00 400.00 (161.75) 1.7115 3/1/2017 HOME Home Depot Credit Servic 1,600.00 - 112.64 28.52 222.50 61.47 1,174.87 17116 3/1/2017 INK The Ink Spot 1,200.00 - 5.00 20.00 1,175.00 17117 3/1/2017 JAMESPORT Jamesport Hardware 150.00 14.90 135.10 17118 3/1/2017 LAUREL Laurel Stone Supply Plus 800.00 - 28.95 534.90 236.15 17119 3/1/2017 LICA Long Island Cauliflower 500.00 - 134.60 365.40 17120 3/1/2017 LOU Lou's Service Station Inc. 1,300.00 - 81.69 198.74 263.21 21.00 267.37 467.99 17121 3/1/20171 MATTITUCK Mattituck Sanitation 5,200.00 259.00 354.04 638.00 210.50 1,009.00 289.00 649.00 1,791.46 17122 3/1/2017 NATIONAL National Grid 1,900.00 353.61 338.88 337.50 194.47 98.22 74.05 77.48 425.79 17123 3/1/2017 NAWROCKI Nawrocki Smith LLP 12,000.00 1,000.00 1,000.00 3,000.00 1,000.00 1,000.00 5,000.00 17124 3/1/2017 ORLOWSKI Orlowski Hardware Comp 4;200.00 335.60 338.93 531.63 667.53 297.40 187.98 1,840.93 17125 3/1/2017 PAYCHEX PAYCHEX OF NEW YOR 1,500.00 - 167.15 (2.46) 116.39 121.72 1,097.20 17126 3/1/2017 PENNY Marjam Supply Co. 750.00 210.82 15.42 68.35 65.49 290.68 36.00 63.24 17127 3/1/2017 POST Postmaster 650.00 - 98.00 98.00 454.00 17128 3/1/2017 PSEG PSEG Long Island 22,000.00 1,397.73 524.22 1,875.32 1,162.30 1,576.32 1,951.90 2,304.08 11,208.13 17129 3/1/2017 SCWA Suffolk County Water Autl 600.00 - 53.12 24.12 32.68 186.15 303.93 17130 3/1/2017 SOLID Southold Town Dept Solid 250.00 47.40 77.40 19.75 20.00 16.80 68.65 17132 3/1/2017 STAPLES Staples Credit Plan 1,600.00 - 262.86 163.64 154.98 77.71 170.27 770.54 17133 3/1/2017 STORR Storr Tractor Company 900.00 - 99.03 800.97 17134 3/1/2017 TIMES Times/Review Newspapei 450.00 - 55.60 95.40 299.00 17135 3/1/2017 TOWN Town of Southold 250.00 100.00 - 10.00 140.00 17136 3/1/2017 VWIRELESS Verizon Wireless 1,200.00 163.31 125.33 222.82 48.47 158.48 158.53 134.24 188.82 17137 3/1/2017 STATE New York,State Insurance 7,000.00 598.42 543.47 543.47 543.47 4,771.17 17138 3/1/2017 NYTEL Verizon 1,300.00 43.66 43.33 43.43 86.38 43.80 44.09 995.31 17139 3/1/2017 FIDELIS FIDELIS CARE NEW YOI 3,600.00 717.42 717.42 358.71 717.42 358.71 730.32 17140 3/1/2017 HEALTHPLEX 110.00 11.00 11.00 66.00 - 22.00 17144 6/1/2017 ONE STEP GPS ONE STEP GPS 292.95 41.85 41.85 41.85 41.85 125.55 17145 6/1/2017 MCLEAN L.K. MCCLEAN Aldrich 18,360.00 245.20 - 18,114.80 17146 17147 17148 108,662.95 6,276.58 5,408.31 6,430.95 5,137.35 • 9,811.39 6,915.99 10,809.63 57,991.64 Clerk's Report of Receipts Period Covering August 1 - August 31 , 2017 Deposit Other Revenue Picnic Comm Total Beach Federal oncessio Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report 1,025 00 $ - $ 400.00 $ - $ - $ 1,42500 $ - $ - $ - - February Report 72500 $ 40000 $ 1,125.00 March Report 74000 200.00 2,150.00 1,020.00 $ - $ 4,11000 $ - $ - $ - - April Report 55000 200.00 65000 35000 $ - $ 1,75000 May Report 1,250 00 20000 2,250.00 - $ - $ 3,700.00 $ 590.00 $ - $ - - June Report 98500 77500 2,40000 375.00 $ - $ 4,53500 $ 2,320.00 July Report 690.00 70000 3,60000 - $ - $ 4,990.00 $ 7,04500 Totals Previously Reported 5,965.00 2,07500 11,850 00 1,745.00 $ - $ 21,635 00 $ 9,95500 $ - $ - - AUGUST Report 8/1/17 Beach&Guest permits 7/31 &8/1 27500 8/4/17 Beach&Guest permits 8/2, 3&4 24000 8/6/17 Beach&Guest permits 8/5&8/6 645.00 8/8/17 Treva Elwood Usage Fee 9/22/17 40000 Michael Pappas Usage Fee 9/23/17 40000 Mattituck Laurel Library Usage Fee 8/13/17 10000 8/9/17 Beach&Guest permits 8/7,8&9 215.00 8/11/17 Love Lane Kitchen Usage Fee 8/15/17 40000 8/11/17 Beach&Guest permits 8/10& 11 19000 8/13/17 Beach&Guest permits 8/12& 13 610.00 8/16/17 Beach&Guest permits 8/14& 16 250.00 Aldrich fields 8/18/17 Mattituck Soccer Club Usage Fee fall 2017 11000 A nc ie s Mattituck Soccer Club Usage Fee Aug Training 11000 Amy Prager Usage Fee 8/26/17 1 100.00 1 400.00 1 9/14/2017 Clerk's Report of Receipts Period Covering August 1 - August 31 , 2017 Deposit Other Revenue Picnic Comm Total Beach Federal Concessior Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental 8/19/17 Beach&Guest permits 8/15,17&19 395.00 8/20/17 Beach&Guest permits 8/20 460.00 8/21/17 Eleni Tserpelis Usage Fee 9/4 400.00 Jennifer McNamara Deposit forfeited event canceled 50.00 8/22/17 Beach&Guest permits 8/21 &22 260.00 8/25/17 G.S.S.0 Troop 238 Usage Fee 9120,21,22,23 $ 262.50 8/25/17 Beach&Guest permits 8/23,24&25 115.00 8/26/17 Beach&Guest permits 8/26/17 445.00 8/27/17 Beach&Guest permits 8/27/2017 155.00 8/28/17 Eileen Powers Usage Fee 10/5/17 400.00 Michael Burke Photocopy fee-FOIL $ 1 50 8/31/17 Beach&Guest permits 8/28,29,30 31 220.00 AUGUST RECEIPTS $ 262.50 $ 250 00 $ 2,400 00 $ 220.00 $ 1.50 $ 3,134 00 $ 4,475.00 $ - YEAR TO DATE 6,227.50 1 2,325.00 1 14,250.00 1 1,96500 1 1.50 24,769.00 $ 14,430.00 $ - 2 9/14/2017