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Home My WebLink About08/10/2017 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting & Budget Vote Thursday, August 10, 2017 @ 6:30 p.m. Budget Vote from 5:00 p.m. to 8:00 p.m. Presiding Commissioners Nicholas Deegan, Chairperson Gerard Goehringer, Commissioner Doris McGreevy, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary RECEIVED Call to Order Pledge Approval of 7/13/17 Meeting Minutes Presented via email JAN 2017 Treasurer's Report Eileen McGetrick Clerk's Report Lydia Tortora tVUt old ,;own PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meetin_g Please limit comments to no more than 5 minutes 1. Maintenance Update 2. Treasury Bills Update 3. Aldrich Lane Bathroom Addition Update 4. Aldrich Lane Fields 1a and 1b Grading and Seeding Project Update 5. Breakwater Beach Shade Shelter Project Update 6. Veterans Park Bathroom Facility Update 7. Solar Update 8. Mower Repair Approval 9. Purchase of New Mower Update 10. Confirmation of Boy Scout Project 11. Yacht Club Update RESOLUTIONS Resolution 2017-72 retaining L.K. McLean Associates, P.C. for engineering services, including bid packets and permitting for the Veterans Park Bathroom Facility Project Resolution 2017-73 retaining L.K. McLean Associates, P.C. for engineering services including specs for the Aldrich Lane Fields 1 a and 1 b Grading and Seeding Project Resolution 2017-74 retaining L.K. McLean Associates, P.C. for engineering services including specs for the Solar Project Resolution 2017-75 authorizing and approving the repair for the Toro mid-size mower at Northeastern Equipment at a cost not to exceed $2,768.07 Resolution 2017-76 ratifying an Agreement with Employee#1 regarding separation from District employment and authorizes the Chairperson to execute said Agreement and further accepts the resignation of Employee #1 Resolution 2017-77 amending Resolution 2017-63 regarding payments to Fidelis Health Care in connection with Employee#2 Resolution 2017-78 approving the Bill Register and authorizing payment of current bills Resolution 2017-79 setting the meeting schedule for September 2017 PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES AUGUST 10, 2017 Attendance Nicholas Deegan, Chairperson Gerard Goehringer, Commissioner Doris McGreevy, Commissioner David Prokop, Legal Counsel Eileen McGetrick, Interim Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:32 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to approve the Minutes from the July 13, 2017 Meeting submitted via email. TREASURER'S REPORT E. McGetrick reported that we have $27,017.11 in cash, $1,385,873.10 in the Money Market Account, $22,170.82 in the Payroll Account, $210 in petty cash and $1,435,271.03 in total assets. She said there is still a discrepancy with the petty cash amount and she and L. Tortora will work on this. E. McGetrick distributed additional bills to be approved by the Commissioners and will email L. Krauza the revised Bill Register. E. McGetrick questioned the LKMA bill because the proposal that was approved was in the sum of$2,205 and the most recent bill will put us over that amount for the Breakwater Beach Shade Shelter Project. N. Deegan wants to know why we are going over the proposal amount and L. Krauza will inquire with Chris Dwyer and report back to the Commissioners. D. Prokop said we can approve this LKMA bill pending the information that L. Krauza obtains. D. Prokop reviewed the Lamb & Barnosky bill and said it is fair and recommended it be approved for payment. E. McGetrick said the budget ledger expenses are month to date(8/1/17 to 8/10/17) and the income is from the prior month. She said the salary line items prior to July were entered as net amounts and once the journal entries are done it will change slightly because she is entering in with gross amounts which is the way it should have been done. L. Tortora said that some people are listed as Park Attendants that should not have been and she is not sure how to correct this. E. McGetrick said she will address this issue with the auditors. We reviewed the open Purchase Order report. E. McGetrick said Paychex will always be off because there are two payroll periods each month and one falls after our meeting. D. Prokop questioned the$2.46 credit and E. McGetrick will find out about this and report back. L. Tortora asked if LKMA, due to the various projects they are working on, should be listed separately and D. Prokop said it would be better to list the projects separately so that payroll certifications, etc. can be matched properly and for more transparency. L. Tortora said to remove the two items that say"void." N. Deegan said to close out Sound Shore Irrigation. D. McGreevy said to close GNS Mermaid because the maintenance staff are now taking care of the salt. Bergo and Care Connect will also be closed. Riverhead Building Supply will be closed and Marjam will be kept open. It was agreed that we will do an open Purchase Order for Advance Auto Parts for$400. D. Prokop will also be added as an open Purchase Order for legal counsel. L. Tortora said that we should keep a record of all closed Purchase Orders. E. McGetrick said she will create closed Purchase Orders and keep on a separate spreadsheet. D. McGreevy said that OneStep GPS will only charge$26/month for two cars and she feels we should keep them at that price. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said this summer has not been busy due to the weather. She said she discussed this with other colleagues and they all said the same thing. She said she doesn't anticipate$13,000 this year in revenues. She said the Community Room is doing very well with bookings and we have received many compliments from people about it. She said the Community Room is booked this Friday, Saturday and Sunday. She said the Lodge has the normal activity. She said her year-to-date is $21,635 and includes the Community Room, Lodge and fields. L. Tortora said she contacted Janet Douglass, the Town's new Recreation Director, and obtained the Town's lifeguard duties. She said they get paid whether they work or not. N. Deegan said he likes our policy regarding inclement weather. L. Tortora said the lifeguards showed up on Monday, 8/7/17, and worked all day and no one was at the beach that day due to the weather. When lifeguards are sent home, they have to post that the beach is closed. D. McGreevy said we should think about this and discuss it next year. L. Tortora handed out a request from Ms. Warns regarding a Polar Plunge at Vets Beach on January 6, 2018 which is a fundraiser for Relay for Life. She said the Fire Department will show up as well for this event. D. McGreevy queried whether they sign a release and if it is part of our application. All Commissioners approved this event but G. Goehringer asked L. Tortora to check with our insurance agent. L. Tortora said she obtained information from NYS regarding new FMLA coverage. She said she read some of the information and believes we are exempt. She gave D. Prokop the materials and he concurred that we are exempt. N. Deegan thought the cost was $1.60 per week. The approximate cost would be$6.00 per month. N. Deegan said he would like the Commissioners to think about it for a month and then decide. L. Krauza to place this matter on the September Work Session Agenda. The Commissioners audited Diane Bellavia and Girl Scout Troop 2767 and everything was found to be in order. Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update D. McGreevy said she spoke with the Maintenance Staff and everything is fine. Treasury Bills Update D. McGreevy said that copies of the book were made and we need to decide what amount to start with weekly for 13 weeks and ladder it and we can cancel at any time and it is FDIC insured. N. Deegan proposed $10,000 per week for 13 weeks. D. McGreevy said she didn't feel that was enough because of the amount of funds we have in our account. N. Deegan said then we can do $15,000 or$20,000 per week. D. McGreevy said you can reinvest seven times and after that decide if you want to do it again. G. Goehringer said he prefers to wait until November, after hurricane season, before we do this. N. Deegan said $20,000 weekly still leaves us more than enough funds in the event of an emergency. G. Goehringer said he thinks we should be putting money into redoing the top of the bulkhead. D. McGreevy asked G. Goehringer what amount he would be comfortable with investing. He said he can't answer that because he doesn't know how much the Aldrich Lane field renovation, building addition and equipment needed will cost. He wants to know what is left after we pay for all of this. He also said he wants to know what it costs to run the Park District for the summer season. N. Deegan said to look at last year's figures for lifeguards and beach attendants and it will give him a pretty good idea on what is costs. D. McGreevy said she agrees with $20,000 per week because we will still be left with over$1,000,000 if we needed it. G. Goehringer reminded the Commissioners that our equipment is old. L. Tortora said she thought we agreed on an amount to keep for emergencies and she thought it was$450,000. L. Krauza did not recall this and will check the Special Meeting minutes and advise. D. McGreevy suggested splitting between treasury bills and CDs. D. Prokop said CDs will have exit penalties and treasury bills do not and he said we will need more information to decide on CDs. G. Goehringer said he will get information on CDs. D. Prokop said he thinks we need to review the list of projects prepared at the Special Meeting in June. N. Deegan said he felt$400,000 would be good for emergencies and G. Goehringer felt we need more than that. D. McGreevy recommended Aly Bank because you get 1.4% for one year for CDs and they offer various terms. D. Prokop suggested setting them up so they come do in intervals. All Commissioners agreed to invest$10,000 weekly for treasury bills. Aldrich Lane Bathroom Addition Update N. Deegan said he met with the well driller and the well will depend on the sanitation approval. The well needs to be 150 feet from the sanitary system. The well driller recommended the back of the building. He said there is only one other well company around here. N. Deegan said he will speak with Chris Dwyer about the location once we get Suffolk County Health Department approval. Aldrich Lane Fields la and lb Grading and Seeding Prowect, N. Deegan said the overall objective is to create a field that is playable throughout the area inside the fence. He said he told Chris Dwyer it was fields 1 a and 1 b when he met with John Fabb. L. Tortora said LKMA's proposal only refers to field 1 b and not 1 a and 1 b. N. Deegan said he will speak with Chris Dwyer about revising his proposal. D. Prokop suggested the Commissioners have Chris Dwyer come to the September Work Session to discuss all three projects. L. Krauza will email Chris Dwyer about his availability and report back. Breakwater Beach Shade Shelter Project Update L. Krauza read Chris Dwyer's email update for this project. The approximate ship date is 9/28/17 and the concrete work will be done two weeks prior to this date. The project should be completed by the second week in October. Veterans Park Bathroom Facility Update Chris Dwyer will be asked to attend the September Work Session to discuss his recent proposal for this project. Solar Update Chris Dwyer will be asked to attend the September Work Session to discuss his recent proposal for this project. Mower Repair Approval The Commissioners reviewed the repair estimate from Northeastern Equipment in the sum of $2,768.07. G. Goehringer asked how good was the motor and N. Deegan said it still has a lot of life left in it, about 6,000 hours. All Commissioners agreed to this repair. Purchase of New Mower Update N. Deegan said he has two quotes, one for a Toro and one for a Scagg. He is waiting for a fax quote from Karl's Equipment in Riverhead. He said on the State contract Toro is more money. He will get 1 or 2 more quotes. We will need a RFP for this purchase. This matter will be placed on the September Work Session Agenda. L. Tortora said she will need specs for the RFP and she got some specs from Northeastern on a Scagg mower. It was agreed that L. Tortora will send the RFP to Northeastern Equipment, Storr Tractor Company, Karl's Equipment and Malvese. She will request the quotes be back in time for the 9/14/17 meeting. Confirmation of Boy Scout Project L. Tortora said she did not get confirmation from the Boy Scouts yet for this project. She emailed them yesterday. Yacht Club Update G. Goehringer and Ron McGreevy met with the caretaker for the Yacht Club and told them they were moving stuff around and spoke about cutting back phragmites. G. Goehringer told them they will need Trustees approval to cut back the phragmites. The Yacht Club caretaker said they will move stuff as close to their property line as possible. Ron McGreevy said they removed 1 of 3 power boats, they removed the inflatable one. He said there are more trailers there now than the last time they were at the property. D. Prokop said he sent Mr. DeMayo an email asking him to remove the rack and any trailers and boats. He said he will send him another email tomorrow morning. G. Goehringer said they are using our parking lot as an access road on the east side and that is a problem with the amount of people using it. He said it is hL understanding that the beach is being used as an open beach and residents are not able to Ise it and he said people should be going to Vets beach. He said the Yacht Club beach is a problem because of the sand depth and the sand bar there. He suggested blocking off the beach which was done in the past and we could install No Parking signs. He said the only other thing we could do is hire someone to watch it. No Swimming signs are there already but people still swim there. D. McGreevy said maybe we should consider placing a beach attendant there next year and G. Goehringer agreed. G. Goehringer said access should be closed off and we should post signs at the very least. N. Deegan said people should be able to use the beach without a lifeguard. D. McGreevy said she is attending a meeting on Monday with other Park Districts at the Town and Chief Flatley will be in attendance to answer questions regarding use of the beaches. G. Goehringer said he wants a sign at the Yacht Club that says the beach is officially closed. N. Deegan said why call the police on someone using the beach. D. McGreevy said she feels we have a responsibility to the residents because they are footing the bill for these locations. L. Tortora suggested we have an informational meeting to solicit opinions. N. Deegan does not agree. He said to let the residents use it. Budge Vote Results L. Tortora provide us with the budget vote results as follows; 16 Yes votes 3 No votes The proposed budget for 2018 was approved. Public Comment Ron McGreevy was in attendance from the public. RESOLUTIONS Resolution 2017-72 retaining L.K. McLean Associates, P.C. for engineering services, etc. for the Veterans Park Bathroom Facility Project was unanimously tabled to the 9/14/17 meeting. Resolution 2017-73 retaining L.K. McLean Associates, P.C. for engineering services, etc. for the Aldrich Lane Field Renovation Project was unanimously tab ed to the 9/14/17 meeting. Resolution 2017-74 retaining L.K. McLean Associates, P.C. for engineering services, etc. for the Solar Project was unanimously tabled to the 9/14/17 meeting. Resolution 2017-75 authorizing and approving the repair for the Toro mid-size mower by Northeastern Equipment was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-75. Resolution 2017-76 ratifying an agreement with Employee#� regarding separation from District employment and authorizing the Chairperson to execute said agreement and further accepts the resignation of Employee#1 was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-76. Resolution 2017-77 amending Resolution 2017-63 regarding payments to Fidelis Health Care in connection with Employee#2 was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-77. Resolution 2017-78 approving the Bill Register and payment of the current bills was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-78. Resolution 2017-79 setting the meeting schedule for September 2017 was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-79. Resolution 2017-80 authorizing and approving investing in treasury bills was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-80. Resolution 2017-81 authorizing the Clerk to solicit bids for a new 61" mower with leaf vacuum was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-81. EXECUTIVE SESSION Motion by G. Goehringer, seconded by D. McGreevy, all in favor and motion carried for the Commissioners, Legal Counsel and Clerk to go into Executive Session at 8:28 p.m. to discuss personnel. Motion by D. McGreevy, seconded by N. Deegan, all in favor and motion carried to come out of Executive Session at 8:45 p.m. There being no further business to come before the meeting, motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to adjourn the meeting at 8:45 p.m. RESOLUTION 2017-72 RESOLUTION RETAINING L.K. McLEAN ASSOCIATES, P.C. FOR PROFESSIONAL ENGINEERING, ARCHITECTURAL AND DESIGN SERVICES, INCLUDING BID PACKETS AND PERMITTING, FOR THE VETERANS PARK BATHROOM FACILITY PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for professional engineering, architectural and design services, including bid packets and permitting, for the Veterans Park Bathroom Facility Project, all in accordance with their Proposal dated August_, 2017, at a cost not to exceed $ RESULT: TABLED to 9/14/17 Meeting (Unanimous) RESOLUTION 2017-73 RESOLUTION RETAINING L.K. McLEAN ASSOCIATES, P.C. FOR PROFESSIONAL ENGINEERING SERVICES, INCLUDING SPECS, FOR THE ALDRICH LANE FIELDS 1a AND 1b GRADING AND SEEDING PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for professional engineering services, including preparation of the specs, for the Aldrich Lane Fields 1 a and 1 b Grading and Seeding Project, all in accordance with their Proposal dated August_, 2017, at a cost not to exceed $ RESULT: TABLED to 9/14/17 Meeting (Unanimous) RESOLUTION 2017-74 RESOLUTION RETAINING L.K. McLEAN ASSOCIATES, P.C. FOR PROFESSIONAL ENGINEERING SERVICES, INCLUDING SPECS, FOR THE SOLAR PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for professional engineering services, including preparation of the specs, for the Solar Project, all in accordance with their Proposal dated August_, 2017, at a cost not to exceed RESULT: TABLED to 9/14/17 Meeting (Unanimous) RESOLUTION 2017-75 RESOLUTION AUTHORIZING AND APPROVING THE REPAIR OF THE TORO MID-SIZE MOWER AT NORTHEASTERN EQUIPMENT RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby authorize and approve the repair of the Toro mid-size mower, Serial #30626-260000300, at Northeastern Equipment in accordance with their Sales Order#1034361 at a cost not to exceed $2,768.07. RESULT: ADOPTED 8/10/17 (Unanimous) RESOLUTION 2017-76 RESOLUTION RATIFYING AN AGREEMENT WITH EMPLOYEE #1 REGARDING SEPARATION FROM EMPLOYMENT AND AUTHORIZES THE CHAIRPERSON TO SIGN SAID AGREEMENT AND FURTHER ACCEPTS THE RESIGNATION OF EMPLOYEE#1 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby ratifies an Agreement with Employee#1 regarding his separation from District employment and authorizes Chairperson, Nicholas Deegan, to execute said Agreement; and be it further RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts Employee#1's resignation from District employment. RESULT: ADOPTED 8/10/17 (Unanimous) RESOLUTION 2017-77 RESOLUTION AMENDING RESOLUTION 2017-63 AUTHORIZING PAYMENT TO FIDELIS HEALTH CARE RESOLVED that Resolution 2017-63 is hereby amended as follows: RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize and approve monthly payments to Fidelis Health Care in the sum of$528.06 $358.71 in connection with health insurance benefits for employee #2 commencing July 1 through December 1, 2017. RESULT: ADOPTED 8/10/17 (Unanimous) RESOLUTION 2017-78 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the August 10, 2017 meeting and further authorize payment of the current bills. RESULT: ADOPTED 8/10/17 (Unanimous) RESOLUTION 2017-79 RESOLUTION SETTING MEETING DATES FOR SEPTEMBER 2017 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of September 2017: Work Session, Thursday, September 7, 2017 at 6:30 p.m. and monthly meeting, Thursday, September 14, 2017 at 6:30 p.m. RESULT: ADOPTED 8/10/17 (Unanimous) RESOLUTION 2017-80 RESOLUTION AUTHORIZING AND APPROVING INVESTING IN TREASURY BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize investing in treasury bills in the sum of$10,000 per week for 13 weeks effective immediately. RESULT: ADOPTED 8/10/17 (Unanimous) RESOLUTION 2017-81 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR ANEW 61" MOWER WITH LEAF VACUUM RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for a new 61" mower with leaf vacuum: RESULT: ADOPTED 8/10/17 (Unanimous) Mattituck Park District Balance Sheet 8/10/2017 Assets Account Account Name Balance A.200 Cash 27,017.11 A.201 Cash in Time 1,385,873.10 A.202 Payroll Account 22,170.82 A.210 Petty Cash 210.00 Total Assets 1,435,271.03 BILL REGISTER 1 August 2017 Check Payee Date Amount Notes 25934 BP 8/10/2017 338.35 25935 CALLAHEAD 8/10/2017 219.31 25936 Cablevision 8/10/2017 234.83 25937 FIDELIS CARE NEW YORK 8/10/2017 717.42 August&Sept 25938 National Grid — 8/10/2017 74.05 25939 Verizon 8/10/2017 43.80 25940 PSEG Long Island 8/10/2017 1,951.90 25941 Nawrocki Smith LLP 8/10/2017 1,000.00 June 25942 David B Prokop 8/10/2017 928.33 August 25943 Roy H. Reeve Agency Inc. 8/10/2017 240.00 Bond 25944 New York State Insurance Fund 8/10/2017 543.47 2 of 9 25945 Verizon Wireless 8/10/2017 158.53 25946 Advance Auto Parts 8/10/2017 20.75 25947 All-Out Fire Equipment Co., Inc. 8/10/2017 710.00 25948 E.D.S. Exhaust& Duct Services, Inc. 8/10/2017 590.00 25949 Harry Goldman Water Testing 8/10/2017 265.00 25950.00 Home Depot Credit Services 8/10/2017 499.21 25951 The Ink Spot 8/10/2017 222.50 25952 Lindsay Irrigation, Inc. 8/10/2017 872.00 25953 Mattituck Sanitation 8/10/2017 289.00 25954 Northeastern Equipment Unlimited, Inc. 8/10/2017 576.15 25955 OneStep GPS 8/10/2017 41.85 25956 Marjam Supply Co. 8/10/2017 36.00 25957 Times/Review Newspapers 8/10/2017 95.40 Legal Ad 25958 Mattituck Plumbing Supply Inc. 8/10/2017 75.00 25959 Southold Town 8/10/2017 10.00 Permit no 2001 Alarm Owner Paycheck 8/3/2017 1 121.72 Total 10,874.57 add on: 25960 Christine Elliott 8/10/2017 48.00 Election Inspector 25961 Lamb& Barnoskyy, LLP 8/10/20171 997.50 agreement Total 11,920.07 Mattituck Park District Budget Ledger August 10,2017 Expenses Account ID Description Current Income Prior Year to Date Remaining Budget , mo Budget A.1001 Real Property Taxes Is 420,3911$ 0.00 $ 420,391.00 0.00 A-1090 Interest-Real Prop.Tax 01 0.00 0.00 0.00 A.2401 iInterest&Earnings 1,300 60.39 412.82 887.18 A.2440 Concession Rental 400 0.00 0.00 400.00 A.2590 Beach Fee Non-Resident 6,000 5,660.001 7,320.001 (1,320.00) A.2591 Beach Fee Resident 7,000 1,485.001 2,735,001 4,265.00 A.2650 Sale of Excess Materials 0 0.001 0.001 0.00 A.2705 Gifts&Donations 6501 0.001 0.00 650.00 A.2771 Other Revenues 37,0001 0.001 _ _0.00 37,000.00 a.2771.1 ILODGE 01 690.001 5,965.00 (5,965.00) A.2771.2 COMM ROOM 01 3,600.001 11,850.00 (11,850.00) A.27713 PICNIC 0 600.001 1,975.00 _(1,975.00) A.2771.4 FLD USAGE 0 0.001 1,745.00 (1,745.00) A.3000 IS_ale_of Real Property ____-_- _ 0 0.00 0.001 0.00 A.3771 - State Aide-Parks&Rec 0)1 ^ 0.001 0.00 _0.00 A.3960 NYS Emergency Man.Aid 1 01 0.001 0.00 0.00 A.4950 Federal Grant(CDBG) 01 0.001 0.00 0.00 A.4960 Federal Emerg.Man.Aid 01 0.001 0.001 0.00 A.599 Appropriated Fund Balance 250,0001 0.00 0.001 250,000.00 I (Total Revenues _ -- 722,7411 12,0951 452,394 270,347.18 A.5650.12 iParking Attend.,Hourly 19,0001 217.501 2,001.86 (16,998.14) A.7110.12 Parks,Part-Time Hourly_ _ - 20,000 _ _910.001 _ 10,440.01 I (9,559.99) A.7111.12 Parks,Full-time Hourly 87,200 2,080.001 44,553.12 _ (42,646.88) A.7112.12 Parks,Office 35,000, 1,871.751 20,591.31 (14,408.69) A.7110.452 _ Secretary V 7,2521 278.931 4,118.61 _ (3,133.39) A.7110.453 Treasurer 1 8,155, 313.65; 4,754.461 (3,400.54) A.7180.11 ,Beach Manager 5,5001 7E7'P, _3,142.841 (2,357.16) A.7180.12 (Beaches,Hourly 1 24,8931 6,136.011 18,567.221 (6,325.78) (Total Personnel Expense 207,000 12,593,551 108,169.431 (98,830.57} - I A.7110.242 Site Improvements _ _ ______ 2.7_5,000 32_6.20 2,142.501 (272,857.50) A.7110.243 Equipment 1 - 60,0001 0.001 475.601 (59,524.40) I Total Capital Outlay 335,000.001 326.201 2,618.10 333,433.93 A.7110.411 Supplies&Materials 40,000 1,679.981 17,020.64 (22,979.36) A.7110.412 JOffice Stationary 500 0.001 0.00 (500.00) A.7110.421 Telephone 3,900 437.16j 3,501.03 (398.97) A.7110.422 Electric 11,500 1,951.901 10,570.52 (929.48) A.7110.423 Water 500 0.00 10_9.92 __ _ (39_0.08) A.7110.424 Natural Gas _ 5 3,400.55 3,500 _74.0 ! -- --- --- ------•- _ (99.45) A.7110.431 Insurance 25,000 783.47 3,849.81 (21,150.19) A.7110.442 Site Maint/FacilityRpts 26,000 2,945.311 9,832.49 (16,167.51) A.7110.443 3,000 20.751 8,156.6451156.64 A.7110.451 'Legal Council 12,000 928.33' 71426.64 (4,573.36) A.7110.461 Postage, _550, 0.00 204.30 (345.70) A.7110.454 (Election Tellers 300E 0.00 __ 0.00 (300.00) A.7110.455 Auditing Services 10,0001 1,000.00 7,000.001 (3,000.00) A.7110.462 Permits 9751 0.001 500.00 (475.00) Total Contractual Expense 137,7251 9,8211 71,573 (66,152) A.9030.8 FICA,EmployeeBenefits 20,0001 963.40 4,220.101 (15,779.90) A.9060.8 Medical Insurance 1 15,0001 680,42 9,682.97, (5,317.03) - Total Employee Benefits _ - _ 35,000 1,644 13_9031 (21,097) --�-- --- Total Expenditures $ 714,725 $ 24,3851$ 196,2631$ 147,354 110/20176:05 PM For Management Purposes Only Page: I of 1• Mattituck Park District Purchase Order Report Filter Criteria Includes Report order is by Purchase Order Number Re{nrt Is printed with shortened de For the Period From Jan 1, 2016 to Dec 31,2017 _ -OPEN PURCHASE OR)ER BALANCES-_2017__ _ PO No SPO Date IVendorlD ;Vendor Name POAMOUNTI MARCH APRIL MAY JUNE JULY 1 AUGUST BALANCE F�l 1 3/ /2017 !NORTHEASTNortheastern Equipmen lI 800 00 50.26 ; 293 19 1000 67324 11 48 ! 576 15-- i - -2 3/1/2017 1SP________,BP DVANCE Advance Auto Parts ASK LYDIA 19 98 2075 -'FORMULA ------ ----------------------------- -------- -RGO Bergo Jan(to.-Supply,Ir 900.00 449 54 113 52 336,94 FORMU/2017 _ 3,500.00 31239 26906 308.05 35798 248.14 219 31 1,785.06 BALANCE--- -- ---------- ------- ------- --------------- - - -- - - I 111 -- ----- - - ---- ---------83 ------- -------------------- 17105 311/2017�CABLEVIStO Optimum 2,000 00 241.23 241.33 241.31 241 31 234.73 234 83 665.26 ;TO -- ---------- -- - --------------- - ------- - -- -- - ---- ------ - --- - -----^-------- --- - - - --- 17106 311/2017 ICALLAHEAD CALLAHEAD_- - 2,700.00 - _- , - - - 98001-, 196 00 98.00 219 31 1 2,088,69 REDUCE ----- -/2F7_ CARE ---- ---------------------------------------------------------------------- 17107 3/1/2017 CARECONNEC CareConnect 17,000.00 1,286.00 1,28600 1,28600 13,142,00 BY 17108 3/1/2017 DU2ER - C.F Van_Duzer Gas Seri 1,700 00 _269 71 23.8_8_2_ _ 30427 887.20 ALL 171_09 3/1/2017_ EAST _ _East End Sporting Goodk 2,-30_0 00 - _ _ 218.00 11___ _ _ 2,084.00 M_ONTHS - 17110 3/1/2017 ECKERT- Eckert Oil Service,Inc -1,900.00 - 80030 -I - 1,099.70 CUMULATIVELY ----- -------- -------- - ---- ---- ---------------- --------- -- ------ --- ----------- ----------------------- -- - - ------------- 17111 3/1/20_17 _GLAT_FELTER Glatfelter_Brokerage Seri_ 1,100:00 I-` _ - _ 736 00 3(32.00 I - 17112 3/112017_GN_S -- ---- GNS Mermaid --- _ 800.00_ 131.45 _ --- -- -_-"- - - 140 00 ---- - - 628.6_5 -_- -- -- -_- 17113 3/1/20_17 HARRY Harry_Goldman_Water T. 2,200 00 80,_00 60 00 _ 1_95 00 _ _60 00 60 00_ 265 00 1_,600.00 - -- - 17114 3/1/2017-PLUMB -- Matt(tuck Plumbing Suppe-11800 00 __37 00 _ 3475 250 17115 3/1/2017 H_OME �I!IHom_e Depot Credit Se- --1,600 00- ----- ---11264�- - - - ------_-_-__I `-28 52 ,- 222.50 - 1,236.34- - - -- -__ 17116-3/1/2017 INK-- - !The Ink Spot -- -�--1,200 00 -_ - - 5 00 1 1,196.00 _ - - - I-_.------- - t- - ----I 135.10 17117 3/1/2017 JAMESPORT Jamesport Hardware - - 150 00 14.90 -- ---- ---- ----- - ------ 17118 3/1/ 17800-06- 2895___ - - - -- 20 LAUREL Laurel Stone Supply Plu: 534 90 , 236.16 --- - ----- ------- - --.--- ---- - - -- - - 17119 3/1/2017 LICA Long Island Cauliflower, 500.00 - 134 60 _ _ _ 365.40_, --------------17 ---------- ----- -n Inc ------- ---------- --------- •- --1-9-8--7--4 - - ----- - ----- ------------- 17120 3!1!2017 LOU Lou's Service Station Inc 1,300.00 81 69 21 I 21 00 736.36 I - - - 17121 3/1/2017 MATTITUCK Mattituck Sanitalion 5,200 _ 259.00 ' __3'5_4__0_.4__ 638 00 1 210 50 i 1,009 00 289.00 2,440.46 - - --- ------- --- -,-------- - - 17122 3/1/2017 NATIONAL National Grid 1,90000 : 353 61 33888 33750 , 194 47 982 7405- 603.27 ---------- -- ------ --- ---- - - - - ------------- - - - ------ - - ------ ------ --------- 17123 3/1/2017 NAWROKICNawrocki Smith LLP 12,000,00 ' 1,000.00 1,000 00 I -3,00000 ' 1,00000 6,000.6-6-' 17124 3/1/2017 ORLOWSKI Orlowski Hardware Com 1, 4,200.00 335 60 33893 _ 53_1.63 _ 6_67.5.3 297 40 _ 2,028.91_ 17125 3/1/2017 PAYCHEX PAYCHEX OF NEW YOt 1,500.00 , - 167 15 246 -- - _ - - -- --- --------_ -------- ) 116.39 121 72 1,097.20 i -- 17126 3/1/2017 PENNY Madam Su p& Co, 75000 -"-- - "---- -"--- "210.82 68.35 65 49 ; 290 88 36 00 63.24 ------ - -- -- --60.00 -- -- - --- -- -- - ----1--- --- --- -- ---- ----'-- ---- -- - - 17127 3/1/2017 POST Postmaster -- - - 650.00 ; - 98.00 552.00 __ _ 17128 3/1/2017 PSEG PSEG Long Island_ I 22,000.00 1,39_7.73 524 22 1,875 32 , 1,162 30 1,576 32 1,951 90 13,512.2_1 -------- 17130 _ - - -- - 17129 13/1/2017 SCWA ISuffolk County WaterAull 600 00 -53 12 1 24 12 ' 32.68 490.08 17130 ' SOLID Southold Town De tSoli _2_50,00 47 40 7740 19 75 2000-------------------------------------- - - - - -------- - - --------------- 17131 3/1/2017 SOUNDS Sound Shore Irngaton,Ir 3,800 00 ----- - ----- --- - ----- ------- - - --------- 17132 3/1/2017 STAPLES Staples Credit Plan 1_600 00- - -�- 262.86- - 163 64 154 98 77.71 940.--- ; 17133 3/1/2017 STORR Storc Tractor Company 900.00 99 03 800.97 - - - - 17134 3!112017 TIMES (Times/Rewew Newspap 450 00 _ - I 55 60 95 40 299.00--- Town ----------- - - - - --- - -- 17135 3/1/2017 TOWN Town of Southold 250 00 1000C - 20 00 ,_ _1666 120.00 ' - -------- --- 17138 3/1/2017 VWIRELESS Verizon Wireless 1,20_0.00 163.31 125 33 22282 I 48.47 15848 16853 323.08 -----------------------------r_1z n------------ 17137 3/1/2017 STATE New York State Insuran 7,000.00 596 42 ' - - 543 47 543 47 5,314.64 ---- ------ - - ---- ----------- -- -- -- --00-- ------- -- -43 -- -- --- --- -- 1- - --- I ------- -- ----- - - -- 17138 3/1/2017 NYTEL Verizon 1,300 00 43,66 43 33 4343 I 86 38 43 BO ' 1,039.40 -------- ---------- -------------------- - - - - - -- - --- - - -- - ---- - --- -- - -- ---- - - ---------- -- --- - 17139 3/1/2017 FIDELIS FIDELIS CARE NEW YO 3,800.00 717 42 ! 717 42 r 358 71 717 42 1,089,03 -- ---- -- - --- - - - 17t40 3/1/2017 HEALTHPLEX 110 00 11 00 11.00 68 DD 22.00 ---------- ------------ -------- 17141 V_OID_ -------`-- -,--'--'--"-- 171_42__ __ VOID ----------,-------------------- ------------- --------- , ------ --- --- -- - -- ---- 17143-6/1/2017 BUILDING -- �RIVERHEAD BUILDING; 1-,500 00 - --j- -T - -- -_ -"-) - --i^ 1_500.00 17144 16/1/2017 ONE STEP GPS ONE STEP GPS 292.95 4185 _ 41 85 41 85 167.40 --- 17145 6(1/2017 N MCLEAL K MCCLEAN 3 00 Aldrich 18, 6 .0 I _ _ _ _ � 1 245 20 _ 18,114. ! 132,662.95 8,143.57 6,694 31 7,716.96 5,277 36 9,944.91 6,915.99 88,010 60 1110/2017 at 6 11 PM Page Clerk's Report of Receipts Period Covering July 1 - July 31 , 2017 Deposit Other Revenue Picnic Comm Total Beach Federal Concessior Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report 1,025.00 $ - $ 400.00 $ - $ - $ 1,425.00 $ - $ - $ - - February Report 725.00 $ 400.00 $ 1,125.00 March Report 740.00 200.00 2,150.00 1,020.00 $ - $ 4,110.00 $ - $ - $ - - April Report 550.00 200.00 650.00 350.00 $ - $ 1,750.00 May Report 1,250.00 200.00 2,250.00 - $ - $ 3,70000 $ 590.00 $ - $ - - June Report 985.00 775.00 2,400.00 375.00 $ - $ 4,535.00 $ 2,320.00 Totals Previously Reported 5,275.00 1,375.00 8,250.00 1,745.00 $ - $16,645.00 $ 2,910.00 $ - $ - - JULY Report 7/2/17 Beach&Guest permits 7/1 &2 1,080.00 7/3/17 Kathleen Appleby Usage Fee 8/20/17 100.00 7/3/17 Beach&Guest permits 7/3/17 575.00 7/4/17 Beach&Guest permits 7/4/17 905.00 7/5/17 Beach&Guest permits 7/5/17 225.00 7/7/17 Mia Carroll Usage Fee 7/21/17 250.00 400.00 First in Service Staffing Sol. For Barbara Goehrinaer Usage Fee 8/12/17 100.00 400.00 7/8/17 Beach&Guest permits 7/6&7/8 410.00 7/9/17 Beach&Guest permits 7/9/17 650.00 7/10/17 Richard&Wendy Bosworth Usage Fee 7/17/17 400.00 Diane Bellavia Usage Fee 7/13/17 400.00 Twomey,Latham,Shea LLP 7/11/17 for Karen Hoeg Usage Fee 7/28/17 100.00 400.00 GSSC Troop 2767 Usage Fee 7/24&25 $ 240.00 7/13/17 Beach&Guest permits 7/10-7/13 23000 7/15/17 Beach&Guest permits 7/14& 15 425.00 1 8/8/2017 Clerk's Report of Receipts Period Covering July 1 - July 31 , 2017 Deposit Other Revenue Picnic Comm Total Beach Federal Concessior Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental 7/16/17 Beach&Guest Permits 7/16/17 50000 7/17/17 Jason Haas Usage Fee 7/30/17 400.00 GSSC Troop 488 .Usage Fee 8/11, 12&13 $ 420 00 GSSC Troop 2360 Usage Fee 8/11, 12&13 $ 30.00 Crossover Christian Church Usage Fee 7/23/17 150.00 7/18/17 Nicole Webb Usage Fee 8/5/17 400.00 7/18/17 Beach&Guest Permits 7/17&18 240.00 7/20/17 Beach&Guest Permits 7/19&20 200.00 721/17 Patricia Derenze Usage Fee 8/6/2017 40000 Joseph Finora Usage Fee 7/29/17 400.00 722/17 Beach&Guest Permits 7/21 &22 58000 724/17 Beach&Guest Permits 7/23/2017 24000 728/17 Beach&Guest Permits 7/25,26,27,28 370.00 7/31/17 Beach&Guest Permits 7/29&7/30 41500 JULY RECEIPTS 69000 700.00 3,600.00 - $ - $ 4,990.00 $ 7,045.00 $ - $ - - YEAR TO DATE 5,965.00 2,075.00 11,850.00 1,745.00 $ - $ 21,635 00 $ 9,955 00 $ - $ - - 2 8/8/2017