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HomeMy WebLinkAbout07/13/2017 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, July 13, 2017 @ 6:30 p.m. Presiding Commissioners Nicholas Deegan, Chairperson Gerard Goehringer, Commissioner Doris McGreevy, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order RECEIVED Pledge Approval of 6/8/17 Meeting & 6/27/17 Special Meeting Minutes Presented via email JAN 9 2011 Treasurer's Report Eileen McGetrick ' Clerk's Report Lydia Tortora Southold Town Clerk PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the_end of the meeting Please limit comments to no more than 5 minutes 1. Maintenance Update 2. 2018 Proposed Budget Discussion 3. Treasury Bills and Certificates of Deposit 4. Veterans Park Bathroom Facility 5. Facility Upgrades 6. Leaf Filter Gutter Protection 7. Solar Information 8. Fields Update RESOLUTIONS Resolution 2017-65 adopting the proposed budget for 2018 prepared by the Treasurer, representing a 0% tax increase Resolution 2016-66 authorizing the Secretary to publish the 2018 proposed budget Resolution 2016-67 appointing Christine Elliot as an Election Inspector for the 8/10/17 budget vote Resolution 2016-68 appointing Lydia Tortora as Election Coordinator for the 8/10/17 budget vote Resolution 2017-69 authorizing Chairperson, Nicholas Deegan, to execute a Retainer Agreement with Lamb & Barnosky regarding personnel Resolution 2017-70 approving the Bill Register and authorizing payment of current bills Resolution 2017-71 setting the meeting schedule for August 2017 EXECUTIVE SESSION Matters Involving Employment of Particular Person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES JULY 13, 2017 Attendance Nicholas Deegan, Chairperson Gerard Goehringer, Commissioner Doris McGreevy, Commissioner David Prokop, Legal Counsel Eileen McGetrick, Interim Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:35 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to approve the Minutes from the June 8, 2017 Meeting and June 27, 2017 Special Meeting submitted via email. TREASURER'S REPORT E. McGetrick reported that we have $25,914.18 in cash, $1,431,812.71 in the Money Market Account, $5,302.68 in the Payroll Account, $210 in petty cash and $1,463,239.57 in total assets. L. Tortora said there is a discrepancy with the petty cash amount and she and E. McGetrick will look into this. She said she has receipts for everything and that the former Treasurer had all of the receipts. She wants to close it out and only has $30 in petty cash. She said back in 2012 she had $300 in petty cash and at that time it was used for gas and after that there was very little need for it. E. McGetrick said the total bills on the Bill Register is $11,088.2. L. Tortora asked E. McGetrick to reflect the project for all LKMA bills. The LKMA payment on this Bill Register is for Aldrich Lane. E. McGetrick said Scotty's Tire check was reissued and she will call Scotty to find out where to mail the check. E. McGetrick said the Purchase Order report reflects all open Purchase Orders in the system and what has been spent to date on each vendor. L. Tortora said the report is not accurate because it does not reflect January and February payments. She said we paid LKMA last month for Aldrich Lane. E. McGetrick said the report is from March 1 as we were very late in starting with open Purchase Orders. D. Prokop said if E. McGetrick has the time to add the payments from January and February. He said it would be better to include January and February so that next year's list will be more accurate. E. McGetrick said she missed a few payments and will update the open Purchase Order report and will add the auditors amount for this month. The Purchase Order report does not need to be included in the Town Clerk filings. E. McGetrick asked how to close out a Purchase Order and D. Prokop said he isn't sure what our system allows and we should be able to go back in the system and use the assigned Purchase Order number again. E. McGetrick said it will still show the dollar amount and D. Prokop said that is better than having an insufficient Purchase Order. E. McGetrick said regarding the Budget Ledger that other revenues shows $37,000 and shows only $750 used year-to-date. L. Tortora said that the Lodge and Community Room should roll into that amount. E. McGetrick said she will change it for the future. L. Tortora and E. McGetrick will work on this to get the amounts accurate because some of the amounts are off. E. McGetrick will email L. Krauza the revised Budget Ledger. L. Tortora said the beach permits total needs to be up to speed. She said the Picnic Room is off and the Community Room is off by$150 and the Lodge is off by $250 but nothing major. E. McGetrick said the auditors were here last Friday but were unable to complete the audit because she did not have cash receipts and bank statements. She said it would be better to do the audit the second week in the month. She said they did a partial audit. She said she will email them the additional information they need to complete the report and the Commissioners agreed. The Commissioners asked how long we should keep the auditors and E. McGetrick said she hasn't received training on Sage. She said her computer has limitations and she called Sage Support. L. Tortora said Sage is more of a business program and not for municipalities. E. McGetrick said she is familiar with Quicken and QuickBooks and the auditors said that software would be fine. D. McGreevy suggested we speak with a computer consultant because Quicken is not for municipalities. L. Tortora said the program we used to use is still on the computer and is a lot easier. E. McGetrick said she called and asked Sage how to get it to show month to month and was told that you have to go to each individual month and it doesn't show annually either. D. Prokop said that most schools and Towns use Finance Manager and he asked E. McGetrick to check with auditors on this program. The Mattituck Plumbing bill that was questioned recently was from Ed who bought parts for the outdoor showers. Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said that it is a strange year due to the weather and when it is sunny we do well but we have had a lot of rainy days. She said we had a good July 4th weekend. She said the Community Room is doing very well and we have lots of bookings and she is still taking bookings. She said the Community Room is booked next Friday, Saturday, Saturday night and Monday. She said it is very busy and people are enjoying themselves. The Commissioners audited Girl Scout Troops 147 and 516 and everything was found to be in order. Motion by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update D. McGreevy said the men are not wearing their uniforms and they should wear them. She asked L. Krauza to prepare a Memo to the Maintenance Staff reminding them to wear their work shorts, pants, and shirts with our logo. D. McGreevy said that Tim said the playground needs more sand and she will ask Tim to order 10 cubic yards of sand from Laurel Stone. D. McGreey said Tim needs a hedge trimmer and it was agreed that we will order one from Northeastern. D. McGreevy said Dave said the circular saw broke and needs to be repaired. We will bring it to Home Depot for repair. N. Deegan suggested we buy a new one. He said to have it brought to Home Depot to see if it can be repaired before we buy a new one. D. McGreevy said that Dave said a utility pole at Breakwater was hit by a car and needs a guard around it. We need to let PSEG know about this situation. It was agreed that Chrissy will contact PSEG about this damage. D. McGreevy said the step by the patio on the building at Breakwater is pulling away and could be a tripping hazard. She said Dave thinks he can fix it. She will ask Dave to repair it. N. Deegan said that most of the cracks in the tennis court have been filled in. He said we may need to paint the tennis court. G. Goehringer said we need to redo them some day. N. Deegan said Riverhead Town used what looked like floating legos on their tennis courts. G. Goehringer said reinforced cement slab is better. It was agreed that we will focus on this project next year. N. Deegan asked if we should put a porta potty at the Yacht Club and G. Goehringer said this would not benefit our residents and did not agree to this nor did D. McGreevy. N. Deegan said it would benefit the residents. G. Goehringer said if we place it in a secure area and lock it up each night he would consider it and N. Deegan did not agree. Motion by N. Deegan, no second, to place a porta potty at Yacht Club, motion failed. N. Deegan said New York State is not using lifeguards. 2018 Proposed Budget Discussion The budget vote will be held on Thursday, 8/10/17, from 5 to 8 p.m. L. Krauza will publish the Legal Notice on July 27, August 3 and 10, 2017. Treasury Bills and Certificates of Deposit N. Deegan was not able to get the information on Certificates of Deposit. D. McGreevy circulated information on T-bills to the Commissioners. D. Prokop said they are a more attractive rate of return. D. McGreevy said they are simple and D. Prokop said we need to make sure that E. McGetrick has the time for these. D. McGreevy said you can re-enroll them numerous times and no need for a broker. She said we need to authorize one person and it was agreed that E. McGetrick would be that person. She said 3 months the rate is 1.20% and she said it is simple. G. Goehringer asked if they were FDIC insured and they are. She said rates are skyrocketing and are high now. She said you get the interest up front. D. Prokop asked if we can cancel before the 3 months and we can. E. McGetrick said she will inquire and get back to the Commissioners and D. Prokop. G. Goehringer said it is important to know this in the event of a weather emergency. R. McGreevy said we can ladder them. D. Prokop said once E. McGetrick is familiar with them, we can hold a Special Meeting and get it going so the Commissioners can decide on amounts, terms, etc. D. Prokop said all decision making goes through all Commissioners. All Commissioners agreed to set up an account and ease into this. G. Goehringer suggested we wait until after the summer season so we know the costs to run the Park District. N. Deegan said we have an idea on the costs to run the District and it is easy to come up with an amount. Veterans Park Bathroom Facility N. Deegan said he spoke with Chris Dwyer yesterday morning. He said a CTX unit with two bathrooms is about$55,000. He said if we leave the existing building we can place the unit where the small building is and put it closer to the parking lot and no demolition is necessary. We can take the storage shed down and put the unit there. If we demo the storage shed the Trustees may need to be involved. G. Goehringer said we need to elevate the unit because during the last storm the building was under water. He said 4 to 5 ft. elevation. N. Deegan said if we raise the septic 30 inches, no pump is necessary. G. Goehringer asked if he had photos of the unit. N. Deegan showed the photo to the Commissioners and they liked it. L. Tortora said people use the bathrooms as a changing room and the turn over will be slower. G. Goehringer suggested we put a small building in back of the unit for a changing room. L. Tortora said we should create a changing room for the people. G. Goehringer suggested we use the existing building as a changing room. N. Deegan will contact the company to see what can be done regarding a changing room and the cost information. D. McGreevy said we had two demo applications and Chris Dwyer has the check that the former Treasurer cut. N. Deegan said he does not have a check. E. McGetrick will look into how many checks were cut for the demo permit fee and advise the Commissioners. The Trustees will need to be involved in any demolition. L. Tortora said they could hit us on the flood plain. D. McGreevy said we will need a handicap ramp. N. Deegan said the ramp should go east to west. D. Prokop said that Chris Dwyer needs to update his proposal. N. Deegan said he gave us a revised proposal already and L. Tortora will look'into this and report back. N. Deegan will ask Chris Dwyer for a revised proposal. Facility Upgrades D. McGreevy said the Commodore would like us to let them know ahead of time when the parking lot work will be done. G. Goehringer said he wants to see the survey that was done by an environmental firm (Bohn Binacci). D. Prokop said he will check his files for this survey. G. Goehringer said it was done around 1990. L. Tortora will review her files as well. The Commissioners would like to move forward with the meeting with the Yacht Club. Leaf Filter Gutter Protection D. McGreevy said we are having trouble cleaning the gutters on the Boy Scout camp building at Bailie Beach. She said at the Love Lane Street fair there was a company called Leaf Filter Gutter that she spoke with. The Commissioners agreed to D. McGreevy investigating having new gutters and leaders installed on this building with this company. Solar Information D. McGreevy said she met with Paul at Greenleaf Solar and they traveled to our different sites and he made suggestions on what he thought would be good for us. He said they would install about 70 to 80 panels on Vets building on the south side. She said at Aldrich we would have to move the big trees otherwise we would put the panels on the ground side of the building. She said he suggested 70 panels on the Boy Scout camp and 8 panels on Breakwater side. He said nothing to be installed at Love Lane. He will provide her with two quotes via email and she will circulate upon receipt. She told him we would have to go out to bid. She said there is a 30% Federal rebate now. She also said that he didn't recommend leasing at all. G. Goehringer said they will need to do a structural evaluation of the building and we will need a guaranty. He said panels have changed over the years and now have battery backup. D. Prokop asked about the remaining life of the roof on the Vets building. G. Goehringer said it was evaluated two years ago and was fine. D. Prokop suggested we have this company evaluate the roof and then we can get specs so that we can go out to bid. D. McGreevy gave him our bills and he reviewed our usage and said we wouldn't have a bill and the winter will store up for usage in summer. He said all we will pay for is the hook up charge each month. D. McGreevy suggested we go out to bid and not meet with other companies. Fields Update L. Tortora asked N. Deegan about an email he sent regarding JV playing at Aldrich Lane on Fridays and that she had no information at all about it. N. Deegan said they will use Field 2 and it is for the School Teams that are playing in the Brookhaven Summer Soccer League at 6:30 p.m. on Friday evenings for practices. L. Tortora said this would usually go through she or Chrissy and we need insurance and they need a permit. N. Deegan said the insurance would be through the Brookhaven League and he will contact the School about it. L. Tortora asked about the fields for the summer and N. Deegan said they can use fields 2, 3 and 4 and L. Tortora said 4 is not our property. D. Prokop said we can't permit their field without an agreement in place. L. Tortora said we joint permit fields 2 and 3 and we have never permitted 4. N. Deegan said North Fork United Soccer will not use our fields in the fall because they will be using the fields at Mattituck High School and Cutchogue East. L. Tortora asked when the work will begin at Aldrich Lane fields. N. Deegan said he met with John Fabb, landscape company owner on Wednesday morning at the field and that he can do the work. D. Prokop said we may need to involve LKMA and create specs for the work. N. Deegan said Chris Dwyer is leaning towards using the specs that the Town of Brookhaven uses. D. Prokop asked N. Deegan to circulate those specs to the other Commissioners and to him. This work will be done in the fall and that we should get started in September. G. Goehringer said John Fabb does great work and D. Prokop said we need to spec out the work asap. D. Prokop said we should not lead Mr. Fabb to believe the job is his and N. Deegan said he is aware of the bid process. D. Prokop said we may need to hold a Special Meeting to get this going. N. Deegan said the fields will need to be graded and seeded. He said Chris Dwyer doesn't think we will need drainage for this work. He said he has the measurements for these fields (1 a and 1 b). N. Deegan said he will email the Commissioners and D. Prokop the Brookhaven Town specs and cc L. Tortora. D. Prokop asked if we need an engineer involved and N. Deegan said no. He said Chris Dwyer will volunteer his time on this project. Beach Usage D. McGreevy went to the recent Town Board Special Meeting beach access. She said everything that was discussed were problems that we have here. She said New Suffolk spokespeople said out of towners sneak in and out of their beach every day. She said they have to put up beach closed signs when they have too many people and they have gate attendants only on weekends. They said people park illegally without getting a pass and take a chance on getting a ticket because the fine is only $75. She said Chief Flatley was at the meeting. She said she asked him if we called the police when people are illegally parked would they come. Supervisor Russell said he will schedule a meeting with all Commissioners of Park Districts throughout the Town to discuss these issues. D. McGreevy said people also complained about parties at night. The Town beaches close at 10 p.m. The Town is thinking about bumping up their pass fees to allow for more gate attendants. Miscellaneous G. Goehringer suggested we consider purchasing a sand sifter because we had a glass injury today with an adult male who had to be transported to the Hospital. L. Tortora said the piling caps contractor signed the contract and we need to appoint a Commissioner as the contact person. It was agreed that G. Goehringer will be the contact person. L. Tortora will give G. Goehringer the information. Public Comment Ron McGreevy was in attendance from the public. RESOLUTIONS Resolution 2017-65 adopting the 2018 proposed budget was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-65. Resolution 2017-66 authorizing the Secretary to publish the Legal Notice for the 2018 proposed budget was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-66. Resolution 2017-67 appointing Christine Elliot as an Election Inspector for the 8/10/17 budget vote was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-67. Resolution 2017-68 appointing Lydia Tortora as Election Coordinator for the 8/10/17 budget vote was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-68. Resolution 2017-69 authorizing Chairperson, Nicholas Deegan, to execute a Retainer Agreement with Lamb & Barnosky regarding personnel was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-69. Resolution 2017-70 approving the Bill Register and payment of the current bills was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-70. Resolution 2017-71 setting the meeting schedule for August 2017 was unanimously approved. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried unanimously to approve Resolution 2017-71. EXECUTIVE SESSION Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried for the Commissioners and Legal Counsel to go into Executive Session at 8:20 p.m. to discuss personnel. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to come out of Executive Session at 8:30 p.m. There being no further business to come before the meeting, motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to adjourn the meeting at 8:30 p.m. RESOLUTION 2017-65 RESOLUTION ADOPTING THE 2018 PROPOSED BUDGET RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopt the 2018 proposed budget, attached hereto, prepared by the Treasurer, representing a 0% tax increase. RESULT: ADOPTED 7/13/17 (Unanimous) RESOLUTION 2017-66 RESOLUTION AUTHORIZING BUDGET VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the proposed budget for 2018, subject to the approval of the Treasurer. RESULT: ADOPTED 7/13/17 (Unanimous) RESOLUTION 2017-67 RESOLUTION APPOINTING ELECTION INSPECTORS FOR THE AUGUST 10, 2017 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 10th day of August, 2017, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2018; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Christine Elliot as an Election Inspector for the August 10, 2017 budget vote to work from 4:30 p.m. to 8:30 p.m. at a pay rate of$12.00 per hour. RESULT: ADOPTED 7/13/17 (Unanimous) RESOLUTION 2017-68 RESOLUTION APPOINTING LYDIA TORTORA AS ELECTION COORDINATOR FOR THE AUGUST 10, 2017 BUDGET VOTE WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place on the 10th day of August, 2017, from 5:00 p.m. to 8:00 p.m. for the purpose of voting on the proposed budget for the fiscal year 2018; and WHEREAS, an Election Coordinator is needed to oversee the election; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Lydia Tortora as Election Coordinator for the August 10, 2017 budget vote to work from 4:30 p.m. to 8:30 p.m. RESULT: ADOPTED 7/13/17 (Unanimous) RESOLUTION NO. 2017-69 RESOLUTION AUTHORIZING CHAIRPERSON, NICHOLAS DEEGAN, TO EXECUTE A RETAINER AGREEMENT WITH LAMB & BARNOSKY REGARDING PERSONNEL RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Chairperson, Nicholas Deegan, to execute a Retainer Agreement with Lamb & Barnosky regarding personnel in form satisfactory to Legal Counsel. RESULT: ADOPTED 7/13/17 (Unanimous) RESOLUTION 2017-70 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the July 13, 2017 meeting and further authorize payment of the current bills. RESULT: ADOPTED 7/13/17 (Unanimous) RESOLUTION 2017-71 RESOLUTION SETTING MEETING DATES FOR AUGUST 2017 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of August 2017: Work Session, Thursday, August 3, 2017 at 6:30 p.m., monthly meeting, Thursday, August 10, 2017 at 6:30 p.m. and budget vote on Thursday, August 10, 2017 from 5:00 to 8:00 p.m. RESULT: ADOPTED 7/13/17 (Unanimous) A ' Mattituck Park District Balance Sheet 7/13/2017 Assets Account Account Name, Balance A.200 Cash 25,914.18 A.201 Cash in Time 1,431,812.71 A.202 Payroll Account 5,302.68 A.210 Petty Cash 210.00 Total,Assets 1,463,239.57 BILL REGISTER :July 2017 Check Payee Date Amount Notes 2'5902 Glatfelter Brokerage Services 7/13/2017 738.00 25903 Mattituck Sanitation 7/13/2017 1,009.00 extra pickups 25904 L.K. McLean Associates, P.C. 7/13/2017 245.20 z 25905 Orlowski Hardware Company, Inc. 7/13/2017 297.40 25906 Marjam Supply Co. 7/13/2017 290.68 25907 David B Prokop 7/13/2017 928.33 25908 PSEG Long Island 7/13/2017 1,576.32 25909 Suffolk County Water Authority 7/13/2017 32.68 25910 New York State Insurance Fund 7/13/2017 543.47 25911 Storr Tractor Company 7/13/2017 99.03 25912 W.B. Mason Co, Inc. 7/13/2017 144.94 25913 Cablvision 7/13/2017 234.83 25914 FIDELIS CARE NEW YORK 7/13/2017` 358.71 25915 National Grid 7/13/2017 98.22 25916 Verizon 7/13/2017 86.38 25917 Verizon Wireless 7/13/2017 158.48 25762V Scotty's D&E Tire Service Inc. 7/13/2017 -142.25 check never cleared 25918 Bergo Janitorial Supply, Inc. 7/13/2017 113.52 25919 CALLAHEAD 7/13/2017 98.00 25920 Harry Goldman Water Testing 7/13/2017 60.00 25921 HEALTHPLEX 7/13/2017 66.00 25922 Home Depot Credit Services 7/13/2017 28.52 25923 Northeastern Equipment Unlimited, Inc. 7/13/2017 11.48 25924 Staples Credit Plan 7/13/2017 77.71 25925 Unique Lettering&Design 7/13/2017 90.00 25926 Lou's Service Station Inc. 7/13/2017 21.00 25927 OneStep GPS 7/13/2017 41.85 25928 Mattituck Plumbing Supply Inc. 7/13/2017 156.00 25929 Scotty's D&E Tire Service Inc. 7/13/2017 142.25 replacement check 25930 Town of Southold 7/13/2017 20.00 25931 BP 7/13/2017 248.14 25932 Nawrocki Smith LLP 7/13/2017 3,000.00 March,April, May 25933 US Postmaster 7/13/2017 98.00 Paycheck 7/6/17 1 116.39 Total 11,088.28 Month to Date Expenses Account ID Description Current Income Pnor Month Year to Date Remaining Budget Budget A.1001 Real Property Taxes $ 420,391 $ 20,663.75 $ 420,391.00 0.00 A.1090 Interest-Real Prop.Tax 0 0.00 0.00 0.00 A.2401 Interest&Earnings 1,300 59.66 352.43 (947.57) A.2440 Concession Rental 400 0.00 0.00 (400.00) A 2590 Beach Fee Non-Resident 6,000 1,465.00 1,805.00 (4,195.00) A.2591 Beach Fee Resident 7,000 685.00 935.00 (6,065.00) A.2650 Sale of Excess Materials 0 0.00 0.00 0.00 A.2705 Gifts&Donations 650 0.00 0.00 (650 00) A 2771 Other Revenues 37,000 60.00 750.00 (36,250.00) a.2771.1 LODGE 0 985.00 5,025.00 5,025.00 A.2771.2 COMMIROOM 0 2,400.00 8,100.00 8,100.00 A.27713 PICNIC 0 725.00 1,225.00 1,22500 A.2771.4 FLD USAGE 0 375.00 1,74500 1,745.00 A 3000 Sale of Real Property 0 0.00 0.00 0.00 A.3771 State Aide-Parks&Rec 0 0.00 0.00 0.00 A 3960 NYS Emergency Man_Aid 0 0.00 0.00 0.00 A 4950 Federal Grant(CDBG) 0 0.00 000 0.00 A.4960 Federal Emerg.Man.Aid 0 0.00 0.00 0.00 A.599 Appropriated Fund Balance 250,000 0.00 000 (250,000.00) Total Revenues 722,741 27,418 440,328 282,412 57 A.5650.12 Parking Attend.,Hourly 19,000 240.00 1,521.86 (17,478.14) A.7110.12 Parks,Part-Time Hourly 20,000 400.00 8,730.01 (11,269.99) A.7111.12 Parks,Full-time Hourly 87,200 3,616.00 38,857.12 (48,342.88) A.7112.12 Parks,Office 35,000 1,744.25 16,964.06 (18,035.94) A.7110.452 Secretary 7,252 328.93 3,560.75 (3,691.25) A.7110.453 Treasurer 8,155 313.65 4,127.16 (4,027.84) A 7180.11 Beach Manager 5,500 785.71 1,571.42 (3,928.58) A.7180 12 Beaches,Hourly 24,893 4,268.06 6,16341 (18,729.59) Total Personnel Expense 207,000 11,696.60 81,495.79 (125,504.21) A.7110.242 Site Improvements 275,000 245.20 1,189.50 (273,810.50) A.7110.243 Equipment 60,000 9903 376.57 (59,623.43) Total Capital Outlay 335,000.00 344.23 1,566.07 333,433.93 A.7110.411 Supplies&Materials 40,000 1,381.69 15,020.18 (24,979.82) A.7110.412 Office Stationary 500 0.00 0.00 (500.00) A.7110.421 Telephone 3,900 479.69 3,063.87 (836.13) A.7110.422 Electric 11,500 1,576.32 8,618.62 (2,881.38) A.7110 423 Water 500 32.68 109.92 (390.08) A.7110.424 Natural Gas 3,500 9822 3,326.50 (173.50) A.7110.431 Insurance 25,000 1,281.47 31066.34 (21,933.66) A.7110.442 Site Maint/Facdity Rprs 26,000 1,187.00 6,887.18 (19,112.82) A.7110A43 Equipment Repairs 3,000 21.00 8,135.89 5,135.89 A.7110.451 Legal Council 12,000 928.33 6,498.31 (5,501.69) A.7110.461 Postage 550 0.00 106.30 (443.70) A.7110.454 Election Tellers 300 0.00 0.00 (300 00) A 7110.455 Auditing Services 10,000 3,000.00 6,00000 (4,000.00) A.7110 462 Permits 975 0.00 1,000.00 25.00 Total Contractual Expense 137,725 9,986 61,833 (75,892) A.9030 8 FICA,Employee Benefits 20,000 925.65 2,179.54 (17,820 46) A 9060.8 Medical Insurance 15,000 424.71 9,039.55 (5,960.45) Total Employee Benefits 35,000 1,350 11,219 (23,781) Total Expenditures $ 714,725 $ 23,378 $ 156,114 $ 108,257 Mattituck Park District Purchase Order Report For the Period From Jan 1,2016 to Dec 31,2017 I -eller criteria Includes Report order is by Purchase Order Number.Report Is printed with shortened de OPEN PURCHASE ORDER BALANCES-2017 PO No I PO Date lVendorlD lVendor Name PO AMOUNI MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER BALANCE 17101 3/112017 NORTHEAST Northeastern Equipment 1 800.00 50.26 293.19 10.00 67324 11,48 (238.17)ADJUST 17102 3/112017 ADVANCE Advance Auto Parts ASK LYDIA 1998 FORMULA 17103 3/1/2017 BERGO Bergo Janitorial Supply,11 900.00 449.54 113.52 336.94 FORMULA 17104 3/1/2017 BP BP 3,500.00 312.39 269.08 308.05 357.98 2,262.60 BALANCE 17105 3/112017 CABLEVISIO Optimum 2,00000 241.23 241.33 241.31 241 31 234.73 800.09 TO 17106 3/1/2017 CALLAHEAD CALLAHEAD 2,700 00 - 98.00 196.00 98.00 2,308.00 REDUCE 17107 311/2017 CARECONNEC CareConnect 17,000.00 1,286.00 1,286.00 1,286.00 - 13,142.00 BY 17108 3/1/2017 DUZER C.F.Van Duzer Gas Sery 1,700.00 269.71 23882 304.27 887.20 ALL 17109 3/1/2017 EAST East End Sporting Goods 2,300.00 - 216.00 2,084.00 MONTHS 17110 3/1/2017 ECKERT Eckert Oil Service,Inc. 1,900.00 800.30 1,099.70 CUMULATIVELY 17111 3/1/2017 GLATFELTER Glaffelter Brokerage Sery 1,10000 738.00 362.00 17112 3/1/2017 GNS GNS Mermaid 800.00 131.45 140.00 628.56 17113 3/1/2017 HARRY Harry Goldman Water Te. 2,200 00 60.00 60.00 19500 60.00 60.00 1,765.00 17114 3/1/2017 PLUMB Mattituck Plumbing Suppi 80000 37.00 34.75 250.00 9.00 156.00 313.26 17115 3/1/2017 HOME Home Depot Credit Servii 1,60000 - 11264 28.52 1,468.84 17116 311/2017 INK The Ink Spot 1,200.00 5.00 11195.00 17117 311/2017 JAMESPORT Jamesport Hardware 15000 14.90 135.10 17118 3/1/2017 LAUREL Laurel Stone Supply Pius 800.00 - 28.95 534.90 236.16 17119 311/2017 LICA Long Island Cauliflower 500.00 134.60 366.40 17120 3/1/2017 LOU Lou's Service Station Inc. 1,300.00 - 81.69 198.74 263.21 21.00 736.36 17121 311/2017 MATTITUCK Mattituck Sanitation 5,200.00 259.00 354.04 638.00 210.50 1,009.00 2,729.46 17122 3/1/2017 NATIONAL National Grid 1,900.00 1 35361 338.88 33750 194.47 98.22 577.32 17123 3/1/2017 INAWROCKI I Nawrocki Smith LLP 12,000.00 1 1,000.00 1,000.00 10,000.00 17124 3/1/2017 ORLOWSKI Orlowski Hardware Comp 4,200.00 335.60 33893 531 63 667.53 297.40 2,028.91 17125 311/2017 PAYCHEX PAYCHEX OF NEW YO 1,500.00 167.15 (2.46) 1,336.31 17126 3/1/2017 PENNY Marjam Supply Co. 75000 21082 1542 68.35 65.49 290.68 99.24 17127 3/112017 POST Postmaster 650.00 660.00 17128 3/1/2017 PSEG PSEG Long Island 22,000.00 1,397.73 524.22 1,875.32 1,162.30 1,576.32 16,464.11 17129 3/1/2017 SCWA Suffolk County Water Aut 600.00 53.12 24.12 3268 490.08 17130 3/112017 SOLID Southold Town Dept Solic 250.00 47.40 77.40 1975 20.00 86.46 17131 3/1/2017 SOUNDS Sound Shore Irrigation,In 3,800.00 - 3,800.00 17132 3/1/2017 STAPLES Staples Credit Plan 1,60000 262.86 163.64 16498 77.71 940.81 17133 3/112017 §TORR Storr Tractor Company 900.00 9903 800.97 17134 3/112017 TIMES Times/Review Newspape 45000 - 55.60 394.40 17135 3/1/2017 TOWN Town of Southold 250.00 10000 160.00 17136 3/112017 VWIRELESS Verizon Wireless 1,200 00 183.31 125.33 22282 48.47 158.48 481.69 17137 3/1/2017 STATE New York State Insurancc 7,000.00 598,42 543.47 5,858.11 17138 3/1/2017 NYTEL Verizon 1,300.00 43.66 43.33 4343 86.38 1,083.20 17139 3/112017 FIDELIS FIDELIS CARE NEW YO1 3,600.00 717.42 717.42 35871 1,806.46 17140 3/1/2017 HEALTHPLEX 110.00 11.00 11.00 66.00 22.00 17141 VOID 17142 VOID - 17143 6/1/2017 BUILDING RIVERHEAD BUILDING' 1,500.00 1,500.00 17144 6/1/2017 ONE STEP GPS ONE STEP GPS 292.95 41.85 41.85 209.26 17145 6/1/2017 MCLEAN L.K.MCCLEAN Aldrich 18,360.00 245 20 18,114.80 132,662.96 8,143.67 1 6,694.31 7,716.95 5,277.35 6,462.38 98,388.37 Page 1 7/13/2017 at 610 PM Clerk's Report of Receipts Period Covering June 1 - June 31 , 2017 Deposit Other Revenue Picnic Comm Total Beach Federal Concessior Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid- Rental January Report 1,025.00 $ - $ 40000 $ - $ - $ 1,425.00 $ - $ - $ - - February Report 725.00 $ 400.00 $ 1,125.00 March Report 740.00 1 20000 2,15000 1,020.00 $ - $ 4,11000 $ - $ - $ - - April Report 550.00 20000 650.00 350.00 $ - $ 1,750.00 May Report 1,250.00 200.00 2,550.00 - $ - $ 3,700.00 $ 590.00 $ - $ - - Totals Previously Reported 4,290.00 600.00 5,85000 1,370.00 $ - $12,11000 $ 59000 $ - $ - - June Report 6/4/17 Beach&Guest permits 6/3&6/4 300.00 6/5/17 Kristina Gabrielsen Usage Fee 7/2/17 100.00 400.00 Mattituck Cutchogue UFSD Usage Fee 6112/17 25.00 6/8/17 G S S.0 Troop 147 Usage Fee 7/7, 8&9 $ 375.00 G.S.S.0 Troop 516 Usage Fee 7/15& 16 $ 225.00 G.S S.0 Troop 2287 Usage Fee 7/22&7/23 $ 225.00 6/11/17 Beach&Guest permits 6/10& 11 845.00 6/12117 Capital One Bank(Frank Scarola Usage Fee 8/19/17 400.00 Concerned Parents Pack 251 Usage Fee 6/9, 10& 11 $ 160.00 6/13/17 Dana Forlenza for(Karen Roses; Usage Fee 1/8/17 40000 Veronica Stelzer Usage Fee 6/21/17 50.00 Laurie Vanschaick Beach Permits 10.00 Chelsea Scoggin Usage Fee 6/23/17 400.00 6/18/17 Beach&Guest permits 6/17& 18 85.00 Geros Tou Morea Inc. 6/19/17 for John Siolas Usage Fee 6/25/17 150.00 6/20/17 Love Lane Kitchen Usage Fee 7/11/17 400.00 1 7/11/2017 Clerk's Report of Receipts Period Covering Janne 1 - June 31 , 2017 Deposit Other Revenue Picnic Comm Total Beach Federal Concessior Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental 6/25/17 Beach&Guest Permits 6/24&25 580.00 Usage Fee 6/26/17 Mattituck Soccer Club Lights Spring Season 18000 N.F. Beach Volleyball Inc Usage Fee Summer 2017 19000 Mattituck Cutchogue Alumni Usage Fee 7/22/17 10000 40000 Douglas Corrigan Usage Fee 7/17/17 15000 Douglas Corrigan Usage Fee 7/17/17 50.00 Beach Permit 5.00 6/28/17 Beach&Guest Permits 6/26,27&28 25000 6/30/17 Beach&Guest Permits 6/29&30 24500 6/30/17 N.F. Beach Volleyball Inc. Usage Fee Summer 2017 500 N.F. Italian American Club, Inc Usage Fee 7/9/2017 150.00 JUNE RECEIPTS 985.00 775.00 2,400.00 37500 $ - $ 4,535 00 $ 2,320.00 $ - $ - - YEAR TO DATE 5,275.00 1,375.00 8,250 00 1,745.00 $ - $16,645 00 $ 2,910 00 $ - $ - - 2 7/11/2017