HomeMy WebLinkAboutScreened Sand Southold Town Board - Letter Board Meeting of December 19, 2017
RESOLUTION 2017-1035 Item# 5.6
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`� ±p0 ADOPTED DOC ID: 13592
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-1035 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
DECEMBER 19, 2017:
RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of
Southampton Excavation & Site Development for supplying the Southold Town Highway
Department with sand for the 2018 year at$17.65 per cubic yard.
Elizabeth A.Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: William P. Ruland, Councilman
SECONDER:Louisa P. Evans, Justice
AYES: Dinizio Jr,Ruland,Doherty, Ghosio, Evans, Russell
Generated December 20, 2017 Page 14
ELIZABETH A. NEVILLE,MMC ®`OgV¢f04CO� Town Hall,53095 Main Road
TOWN CLERK y� P.O.Box 1179
Southold,New York 11971
REGISTRAR OF VITAL STATISTICS 0 Fax(631)765-6145
MARRIAGE OFFICER ,y ® off. Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER �Od .�y �� www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
January 2, 2018
John Tintle
East Coast Mines & Materials
41 Lewis Road
East Quogue,NY 11942
Dear Mr. Tintle:
At the regular Town Board meeting held on December 19, 2017, the Town Board
accepted the bid of Southampton Excavation& Site Development Inc to supply sand to
the Southold Town Highway Department. A certified copy of the resolution is enclosed.
Your bid deposit is being returned to you. Thank you for your bid.
Very truly yours,
L�rn
Lynda M Rudder
Deputy Town Clerk
Ens.
ELIZABETH A.NEVILLE,MMC ®gu¢FOL��OG Town Hall,53095 Main Road
TOWN CLERK a� y� P.O.Box 1179
Southold,New York 11971
REGISTRAR OF VITAL STATISTICS
coo
® Fax(631)765-6145
MARRIAGE OFFICER ,f. ��. Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER ��l �� www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
January 2, 2018
John Watral
Watral Brothers Inc
45 South 4h Street
Bay Shore,NY 11708
Dear Mr. Watral:
At the regular Town Board meeting held on December 19, 2017, the Town Board
accepted the bid of Southampton Excavation& Site Development Inc to supply sand to
the Southold Town Highway Department. A certified copy of the resolution is enclosed.
Your bid deposit is being returned to you. Thank you for your bid.
Very truly yours,
Lynda M Rudder
Deputy Town Clerk
Ens.
ELIZABETH A.NEVILLE,MMC og�fFOL�►COG Town Hall,53095 Main Road
TOWN CLERK �� y� P.O.Box 1179
Southold,New York 11971
REGISTRAR OF VITAL STATISTICS Fax(631)765-6145
MARRIAGE OFFICER A �. Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER �0,1 �`�O www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
January 2, 2018
Steven Mezynieski
Southampton Excavation & Site Development Inc
110 North Magee Street
Southampton,NY 11968
Dear Mr. Mezynieski:
Congratulations. At the regular Town Board meeting held on December 19,
2017,the Town Board accepted the bid of Southampton Excavation& Site Development
Inc to supply sand to the Southold Town Highway Department. A certified copy of the
resolution is enclosed.
Your bid deposit is being returned to you. Thank you for your bid.
Very truly yours,
Lynda M Rudder
Deputy Town Clerk
Ens.
` _ - j • }.qctt:�. 4
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PROPOSAL FORM -y= :f
Dec 6 2017
Date: NAME of YV" Inc
tra ;
BIDDER: "'° j
45 South 4th S reet
Telephone: (631)586-8300 Bav Shore, NY 11706
TO: t SOUTHOLD TOWN BOARD
TOWN HALL-53095 MAIN ROAD
SOUTHOLD,NEW YORK, 11971 ,
MEMBERS OF THE BOARD: `.
d y p p or"parties interested in this proposal as principals are�named. r
The undersigned as bidder,'declares that the only, ersons, o�im atFy,;
below;thaE•this pi'oppsstl is tra de,wltttont`Atiy`confiectidn;'iiirectYybr;iitd �` tlywitk any other bidder for the"same work;"tHatat'rs to"all
- ;
-a - ' i resj5eots fait gild*!thditr Wlusion-or firattd;t�id'than►6pe1 t5ft'�tirf faf`dP' rr�plb�%dd by the aforementioned ovvtter is or will be '
interested directly or indirectly,in the performance of the contract,or the supplies relating to it,or in any portion of the pr'66;thereof; !�
that he has carefully examined the contract documents dated:'January 6,2018 including bidding requirements,contract,general and
special conditions, specifications, that he has satisfied himself by'personal,examination of the proposed work, and by such other '
means as he may have chosen,as to the conditions and requirements of the work,and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials: A1,
1 Purchase and Delivery of Screened Sand ,
Highway Dept.'
Peconic Lane,Peconle,New York 11958
and all other work in connection therewith,in accordance with the contract documents,if any,prepared by the Superintendent of
Highways Southold Town Highway•Dept,Peconic Lane,Peconic,New York, 11958,and shall comply with all the stipulations r
contained therein and will stdrt the work as directed by the Town,he will'accept;in full payment thereof as listed below:
-
I Iiurchase and Delivery of Screened SItnF?A
ITEM#]; . . '
The purchase of 5,000 cubic yards of screened sand,more;or less,-as may be needed,for Ice Control and Highway Maintenance for
f the Highway. The above referenced'activities will be completed for the stipulated per Cubic Yard price of:
_Thirty Four Dollars&Eighty Nine Cents $x•89
(written in words) (written in numbers)
i
And he further agrees that if this proposal shall be accepted by'the Toend that if he shall refuse,fail or neglect to enter into a '
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10)- ,t
'•.•- ;days.after_hoticq,`6
f tWe acceptance of said proposal;shall hake been'de`po ite8 in{thc'mail:addressed to him at the address given in the
�:..
- proposal;that he=stiali be•'considered-to have abatldoned'ttte cotnracrand-[tie sutirrepr`ese3�red bq'the e�'rtifie8 ch c accdm`pan�ing I
.•
r
PROPOSAL FORM
Date: Dec 6, 2017 NAME of
BIDDER: Watral Brothers Inc
45 South 4th Street
Telephone: (631) 586-8300 Bay Shore, NY 11706
TO: SOUTHOLD TOWN BOARD
TOWN HALL-53095 MAIN ROAD
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below;that this proposal is made without any connection,directly or indirectly with any other bidder for the same work;that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or'in any portion of the profit thereof;
that he has carefully examined the contract documents dated: January 6,2018 including bidding requirements,contract,general and
special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work;and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery of Screened Sand
Highway Dept.
Peconic Lane,Peconic,New York 11958
and all other work in connection therewith, in accordance with the contract documents, if any,prepared by the Superintendent of
Highways Southold Town Highway Dept,Peconic Lane,Peconic,New York, 11958,and shall comply with all the stipulations
contained therein and will start the work as directed by the Town,he will accept, in full payment thereof as listed below:
ITEM# 1: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand,more,or less,as may be needed,for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of-
Thirty
fThirty Four Dollars & Eighty Nine Cents $34.89
(written in words) (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10)
days after notice of the acceptance of said proposal,shall have been deposited in the mail addressed to him at the address given in the
proposal,that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages;otherwise the certified check shall be returned to the bidder within
forty-five(45)days after the date of receiving the bids.
We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five(45)days,the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following addenda:
Signature
of Bidder: Address: 45 South 4th Street
Telephone
Number: (631) 586-8300 —Bay-Slwtz—N*—;;706 ---
Date: _..December_6,_2017—
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for the purchase and
delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice
Control and Highway Maintenance for the Highway Department.
Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New
York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding
holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140).
The sealed bids,together with a Non-Collusive Bid Certificate and bank draft or certified
check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at
the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00
P.M., Thursday, December 7, 2017, at which time they will be opened and read aloud in
public. The Town Board of the Town of Southold reserves the right to reject any and all
bids and waive any and all informalities in any bid should it be deemed in the best interest
of the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on Screened
Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax,
federal, state, or local, from which the Town of Southold is exempt.
Dated:November 21, 2017 ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON NOVEMBER 30,2017, AND FORWARD ONE (1)AFFIDAVIT
OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK,TOWN HALL,PO
BOX 1179, SOUTHOLD,NY 11971.
Copies to the following:
Suffolk Times Town Board Members Town Attorney
Super of Highways Data Construction Dodge Reports
Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board
STATEMENT OF NON-COLLUSION
o be completed y each er
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold,shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification.
A. By submission of this bid,each bidder and each person signing on behalf of any bidder certifies,and in the case of a joint bid,
each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition,as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening,directly or indirectly,to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership,or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof,such penalties being applicable to the bidder,as well as the person signing in its behalf.
C. That attached hereto(if a corporate bidder)is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that Sohn Watral; of the Watral BmthPrc Inr be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane,Peconic,New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by Watral Brothers Inc corporation at a
meeting of the Board of Directors,held on the 1st_day of December ,20 17 .
(SEAL OF THE CORPORATION)
Laws of York, 1965
Ch. 751,Sec. 103-d, as amended& ��Pod
effective on September 1, 1965. Signature
STATEMENT OF NON-COLLUSION
o be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold,shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification.
A. By submission of this bid,each bidder and each person signing on behalf of any bidder certifies,and in the case of a joint bid,
each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening,directly or indirectly,to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof,such penalties being applicable to the bidder,as well as the person signing in its behalf.
C. That attached hereto(if a corporate bidder)is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved thate,4 ni,e✓r. of the50AV,%,,%y\ry\ &CaW40j.be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation) ,�r¢ ' .�e�p,�►,,ne�,.�1 i �r
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane,Peconic,New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d(103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted corporation at a
meeting of the Board of Directors,held on the f—day of 20rl- . 5 !7-eJ�clajprrtcvey���
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch.751, Sec. 103-d,as amended&
effective on September 1, 1965. Signature
PROPOSAL FORM
Date: (2 G NAME of C���nZw�r✓asCkti G.y o-�k iOv�� �e ^�'^�k""—
BIDDER:
110
Telephone: o` QLA 000 1&1 e152r__
TO: SOUTHOLD TOWN BOARD
TOWN HALL-53095 MAIN ROAD
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below;that this proposal is made without any connection,directly or indirectly with any other bidder for the same work;that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof,
that he has carefully examined the contract documents dated: January 6,2018 including bidding requirements, contract, general and
special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery of Screened Sand
Highway Dept.
Peconic Lane,Peconic,New York 11958
and all other work in connection therewith,in accordance with the contract documents, if any,prepared by the Superintendent of
Highways Southold Town Highway Dept,Peconic Lane,Peconic,New York, 11958,and shall comply with all the stipulations
contained therein and will start the work as directed by the Town,he will accept,in full payment thereof as listed below:
ITEM# 1: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand,more,or less,as may be needed,for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of:
(written in words) (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse,fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10)
days after notice of the acceptance of said proposal,shall have been deposited in the mail addressed to him at the address given in the
proposal,that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages;otherwise the certified check shall be returned to the bidder within
forty-five(45)days after the date of receiving the bids.
We the undersigned,further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five(45)days,the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following addenda:
Signature
of Bidder: �� Address: 110 JJ®rAX--% 4'=AYe-pe
Telephone63 O OO 1 �Oy �OrN. h 111Q-
Number:
1 1Q0
Number:
Date: .T6 , )-q
rte, .FYI _ � s-"r- 'i - - •- ;fir'-- s:1::x•;7. t;c , � - �s
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'' - •PROP.OS`AL'FFORM'':c ,#'-„ ,[,- ., . -; .. • _ .,��ti��;. ;.�,,f-•-`,; r;,;.;,',�;rjt'[�'�a;':;;. ;'�,;.",- .
Date: ALT ,. ': „ NAME ofLeer 4
4 .,BIDDER:,. Ge 'C
�• L •' a •• 1..•-• r , e - �+
#,5 .r'A .t^[?{ '••'�".1 sf r., ,.,' ..•'t x . i�r A.1.+, y3 r,�,/ [A-Tdltt- '1clv4u � f �'J t'�;r•1 '$c,z'yr:•t:�i•`_ r'+• '.'y' ."i!' n±'.
:7•..''_•`%<7<�,[�'�Y.!%.���::=5�;d;'fl.u.�iy�.'-�l9%9j,'
r'.",`;, r;Ef4i,T:l;G7r`^'�'Q,w'4'""9�''iC'.-• ifNTelephone: 4 r
.',''• c.�:
'SOUTHOLD TOWN•BOARD`:='>=-°t`¢y, ;r,zr. 3. 4
,TOWN HALL'53095 MAIN ROAD,i
50UTHOI:D;NEW,YORK"11971:'x;;
F,.
J ', - ry, Yt1�t-.'• [Iy; ,.L, i,- _.ol rte,, ':' c'4a"F:, � - --- �i•' :"« ;
- - MEMBEItSOFTH�rBOA1RD:'� ' -t;,;_,?:•t:.;,a; ss•y"'�' '�- �-�iz�k� f��n•�•��a.�'_'�at:i�t7:':,, >rr a'L=�' ' • •, :, , ., �� •-'•'��'".`:-.,,. ;� .
The'undersigned;as,Bidder;declares that',the only persons;�ompirOV,or"O'ta ies interested in!this propo"sal'as principals are named
5$ below;that this proposal is made without any connection,d0ectly'or indirectly,with any'other bidder for the same work;that it is in all '}
r
' _respects fdir"`and'i�ithr;tit°collusion"'oi•fradd; aril that-nrrper�on•1'dti'�g�fat or`employed by the-aforementioned•owner-i�,or.will be
> ``innterested r
ciirectij# ti�il�diteatljr; itth aiiicof' iitric tla t ri-it n _iti any'portioa.3f the'p�ofit`ttier"eof;
j ` rforiilhe _ .
-that he has carefully examined the contract document"s�aled� anuary iS;ZOl cluding'biddit g requirements,contiact,general and
4• special conditions;,,specifications,-that-he`•has satisfied,himself:by'per'sonal kamination,'of,the proposed+work, and ly such other ,t
means es he.may.-hive'chosen;as to the conditions''andrequirements'of the`work;and;he proposed and agrees that if his proposal be
accepted:he'will cohtractto furnish'all-materials: '. `i''- ,F)f
Purchase and Dellvery of Screened Sand £,
i3i-_i'• '•�1�; __.,�• gh`Ff`Y:De
"H>
l'�•,.1�1'`'S'... ' ,� - i , ,i5 f l.. '
.r�;' 'Pecoee~Lane;'Peeo>aicNe ;York 11958''
�i and all other work`iri'coiuieciion therewith;in.accordan'ceawith the;contraef documents,'if any;prepared by,the Superintendent'of
r•. Highways Soutliold;Town Nighway'Dep%Peconio Lane;P,ebbdk 1,ew`York, 11958,and shall comply with all the stipulations
`
'contained therein and`wiltstart the work as"directed'by the Town;he'vill'accepI,in full payment thereof as listed below:
#i ,w
� - • '. _ ,. •5, •r"i, ,� :�..,, � '.,..-, •... `, .w'�- .. ,,a�'1 1:x•1 r•c C - „ i
ITEM'#„l:'..;r ;Purc}rase and Delivery of Screened Sand''~ �r ' : - 1”
,. -�., -r_-,•4;.tr��i�'',�'-' ;,L•.�.,t� ,itz[', [.s:' ',:,•� •':,.:''..`` '. .I -:• +.,",:�'�, .+.,r. •• `.. r+•
The purchase of 5,000 cubic yards of screened sand,more,or I' as,as may, needed,for'Ice Control and Highway Maintenance for N
the Highway.-.Thebove=referenced activities will be completedfor:the stipulated per Cubic Yard price of:
Mail-
`l (written in words) ;(written in numbers) R
- - \. , i ., :r�•Psx�.,':�};e°Fi:{• yrC a":z,. `1°•_� i .. :a' 'r''' ,'�.�-`,_
",L: ' :' �. ,! ., .%+t` ... , `- ,,"F...a ivy n„ � �-.:'• `. •i'-�, „ ]t
And he further agrees that if this'pioposal shall be accepted By�t`e-76 �n•atid`tliat'if he'shall`•ref ise,'fail or neglect to enter into-a.
.""r k...T•},,. .
Contract[.pursuant`to'suca'proposal and to-ihe-requirements'oftlie,Tow�i�ndshall fail to give the required security within the ten(10)
days after,notice bf,the acceptance:of said ptoposal,'shall`lie"b�eq �te in the;inail addiFessed to him at the address given in the _
- ' '�
'
4
PROPOSAL FORM
Date: Z G NAME of
BIDDER:
Telephone: (G3� os 3 qr L�41� QvGl1ve NY II9yZ
TO: SOUTHOLD TOWN BOARD,
TOWN HALL-53095 MAIN ROAD
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below;that this proposal is made without any connection,directly or indirectly with any other bidder for the same work;that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;
that he has carefully examined the contract documents dated: January 6,2018 including bidding requirements, contract, general and
special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery of Screened Sand
Highway Dept.
Peconic Lane,Peconic,New York 11958
and all other work in connection therewith,in accordance with the contract documents, if any,prepared by the Superintendent of
Highways Southold Town Highway Dept,Peconic Lane,Peconic,New York, 11958, and shall comply with all the stipulations
contained therein and will start the work as directed by the Town,he will accept,in full payment thereof as listed below:
ITEM# 1: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand,more,or less,as may be needed,for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of:
&zneI een &le//ttif even 4 orpul eM IJ "r /9 7y�ioy
(written in words) (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse,fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10)
days after notice of the acceptance of said proposal,shall have been deposited in the mail addressed to him at the address given in the
proposal,that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within
forty-five(45)days after the date of receiving the bids.
We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five(45)days,the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following addenda:
Signature01
of Bidder. Address: z'x eozzrl /-/,n 5.
Telephone
Number:
Date- /Z �/ �d e_C IVY �l/��
STATEMENT OF NON-COLLUSION
o be completed y each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold,shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury,non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid,
each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition,as to any matter relating to such prices with any other bidder
or any competitor. -
(2) Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly,to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof, such penalties being applicable to the bidder,as well as the person signing in its behalf.
C. That attached hereto(if a corporate bidder)is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that Jo"6' `Tim�/.p of the �ylrPoal�M�*�'��1Cc��'�im�f be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane,Peconic,New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by_L�af C�Dcif� Ali n&J _corporation at a
meeting of the Board of Directors,held on the day of Pe ee`n 6C e ,20_L7.
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended&
effective on September 1, 1965. Signature
t - - ,,,;,�-t?tir: ;',i i ,� , : ,_, - ° ', ? a.5<<3,,',�Etl `, _ • I�y���t
PROPOSAL FORM-,:,
Date: NAME of
BIDDER:
• ' Telephone:
'SOUTHOLDTOWNBOARDn;`
TO:, ' TOWN HALL=•53095 MAIN'ROAD "
,: , `:.: r�' `�^° r'• $OUTHOLD;NEW YORK 11971
t -�� �•' �i'• •'•''c'- � ..t',: !Sic ;��f�"rt.��`�==1` '-.. : •, �+r
MEMBERS OF THE BOARD:+• "" <<;" '"•e$:interestedAn this proposal as principals are named A
y'•' :or' arta
The,undersigned as bidder,-*clares'that the only persons;-company,: p
direc or mdirectly'H%ith any other bidder for the same work;that it is in all •,
below;that this proposal is made without any connection, thy: . the
respects fair and without;colhlsion'or'fraud,'and that'no,personacting for,or
es rel t n to it or aforementioned any prtion f the profit thereof;
p general and
interested directly'or indirectly,in the performance of the contract,'.. th :supp► g
that he has carefully.examined the contract documents dated:Jabuary r��lexaminationncluding bafthe propos d work;a d bys uch other t
special'conditions;•specifications, that he'has''satisfied himself y plet
means as he may Have chosen,as to the conditions-and requirements of the.rwork;and he proposed and agrees that if his proposal be
furnish all materials: ' • " ;:.' "
accepted he will,contract to fu
Purchase and-Delivery of Screened Sand
Highway'Dept.','
PeconicTIs rine,-Paec'bnic,-New York 11'958. .',.
ontrdct documents,if an o prepared by the Superintendent of
and all other work in connection tlierewitti;in accordance`with'the;c
, y+
•L'r ' 1?econid Lane,Peconic,New York; 11958,and'sliall'complywrth all the stipulations
Highways Southgld'Town Highway Dept,' F ent thereof as lisfed;below:
the work as'directedby the,
he will accept„fin full payor
contained theieinnand willstarE ;, ; , ': •:'.
- - , 'i, .fir �� t.,'-r�!,•3,�V r S' :"ti` ;r�
-_ - :r ,d ,� •- ,- ,^i,.q_.,c air,
• 1,•.. .y, .�
„ITEIvI'# 1• Purchase and-Delivery; t r a
Maintenance for .
1fie purchase of 5,000 cubic,yards of screened`sand;more„or less;as,1#ay,be,needed,for Ice and Highway f,
leted for,the'stipulated per Cubic=Yard price of:
r
the Highway. The above referenced activities will be comp
- = -
tubers
(written in nu )_ .
'F (written in words)
�, ai :�,�:.r•Y.Jr.�}e.jt.:i. F�.r +li�{J.yrL+.•1.iR'�,. 1 , _ '• ;.,'
• - - - _.•/' cp �,_r,ii'Kr-�;.rp`-r'-Jt�r'Y�' ,�
�, l •the;Town"andaat`ifhe shall refuse,fail or neglect to enter into a F
And he further agrees that if this proposal shall be accepted
such ro osal'and'to the requirements of the Town:and shall fail to give the"required at the address given in the 4
- Contract•pursuant to,s p p,
Y days after notice of the acceptance of said' im
proposal,shall hav&been�deposited h the mail addresse t
sal that he shall be considered to have abandoned the,contract and the sum represen'ted by the certified check accompanying this
#0002148200
STATE OF NEW YORK)
)SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck,in said county,-being duly sworn,says that she is Principal Clerk
of THE SUFFOLK TIMES , a weekly newspaper,published at Mattituck, in the Town of
Southold,County of Suffolk and State of New York-,.and that the Notice of which the annexed
is a printed copy, has been regularly published in said-Newspaper once each week for 1
weeks(s),successfully commencing on 11/30/2017
r
Principal Clerk
Sworn to before me this day of
YRISTINA�VOLINSKI
NOTARY PUBLIC-STATE OF NEW YORK
No 01V06106050
Qualified in Suffolk County
My Commioaibri Expires Febryery 28,2820
TYPESET Mon Nov 27 17 15 14 EST 2017
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN,in accor-
dance with the provisions of Section 103 of ;
the General Municipal Law,that sealed bids
are sought and requested for the purchase
and delivery of 5,000 cubic yards of
screened sand, more,.or less, as may be
needed, for Ice Control and Highway
Maintenance for the Highway Depart-
ment.
Sand must be delivered to the Highway
Department yard, Peconic Lane, Pecomc,
New York,between the hours of 7 00 A M
and 3 30 P M,Monday through Friday,ex-
cluding holidays,with prior notification to the
Highway Department (631-734-5211 or
631-765-3140).
The sealed bids, together with a Non-
Collusive Bid Certificate and bank draft or
certified check m the amount of$100 00,will
be received by the Town Clerk of the Town of
Southold,at the Southold Town Hall,PO Box
1179, 53095 Main Road, Southold, New
York,until 2:00 P.M.,Thursday,December
7,2017,at which time they will be opened and
read aloud in public The Town Board of the
Town of Southold reserves the right to re-
ject anx and all bids and waive any and all
infdrmalities`iri any bid should it be
deemed in the best interest of the Town of
Southold to do so.
All bids must be signed and sealed in en-
velopes plainly marked `Bid on Screened
Sand", and submitted to the Office of the
Town Clerk.The bid price shall not include
any tax,federal,state,or local,from which the
Town of Southold is exempt
Dated:November 21,2017
ELIZABETH A NEVILLE
SOUTHOLD TOWN CLERK
2148200
Rudder, Lynda
From: legals <legals@timesreview com>
Sent: Monday, November 27, 2017 10:58 AM
To: Rudder, Lynda
Subject: Re: screened sand,Tire Removal, Uniform Cleaning Notice, hhw, Milk yearly bids for
publication
Attachments: Ad_Order_Form[17].pdf,Ad_Order_Form[18].pdf,Ad_Order_Form[19].pdf,
Ad_Order_Form[20].pdf,Ad_Order_Form[21].pdf
Importance: High
Hi Linda,
Please find confirmation/invoices for the 5 notices scheduled to run in the Suffolk Times on 11/30/2017.
Thankyou
TIMES
REVIEW
Cerria Orientale Torres
Advertising Coordinator
631.354.8011 (D)
ctorres(@-timesreview.com
www.timesreview.com
From:<Rudder>, Lynda Rudder<lynda.rudder@town.southold.nv.us>
Date: Monday, November 27, 2017 10:10 AM
To:Times Review<legals@timesreview.com>, "Lisa Finn (lisaahfinn@gmail.com)" <lisaahfinn@gmail.com>, "Michaelis,
Jessica" <iessicam@southoldtownny.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.nv.us>, "Southold
Local (denise@southoldlocal.com)"<denise@southoldlocal.com>, "Dinizio,James"
<fames.dinizio@town.southold.nv.us>, "Doherty,Jill"<iill.doherty town.southold.ny.us>, "Doroski, Bonnie"
<Bonnie.Doroski@town.southold.nv.us>, "Ghosio, Bob" <bob.ghosio@town.southold.ny.us>, Louisa Evans
<lpevans06390@gmail.com>, "Neville, Elizabeth" <E.Neville@town.southold.ny.us>, "Noncarrow, Denis"
<denisn@southoldtownny.gov>, "Norklun, Stacey" <Stacey.Norkiun@town.southold.ny.us>, Lynda Rudder
<Iynda.rudder@town.southold.ny.us>, "Russell, Scott" <scottr@southoldtownny.gov>, "Standish, Lauren"
<Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle"<michellet@town.southold.ny.us>, William Ruland
<rulandfarm@vahoo.com>, "Duffy, Bill" <billd@southoldtownny.gov>, "Hagan, Damon"
<damonh@southoldtownny.gov>, "Silleck, Mary" <marvs@southoldtownny.goy>
Cc: "Bunchuck,Jim" <ibunchuck@town.southold.nv.us>, "Orlando,Vincent" <vincent.orlando@town.southold.nv.us>,
"Blasko, Regina" <rblasko@town.southold.nv.us>, "McLaughlin, Karen" <Karen.McLaughlin@town.southold.nv.us>
Subject: screened sand,Tire Removal, Uniform Cleaning Notice, hhw, Milk yearly bids for publication
Please publish the attached five (5) legal notices in the November 30, 2017 edition of the Suffolk Times and the Town
website,thank you.
1
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with-_the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for the purchase and
delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice
Control and Highway Maintenance for the Highway Department.
Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New
York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding
holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140).
The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified
check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at
the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00
P.M., Thursday, December 7, 2017, at which time they will be opened and read aloud in
public. The Town Board of the Town of Southold reserves the right to reject any and all
bids and waive any and all informalities in any-bid should it-be deemed in the best interest
of the Town of Southold to do so.
All bids must be signed and sealed in envelopes plainly marked "Bid on Screened
Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax,
federal, state, or local, from which the Town of Southold is exempt.
Dated: November 21, 2017 ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON NOVEMBER 30, 2017, AND FORWARD ONE (1) AFFIDAVIT
OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL, PO
BOX 1179, SOUTHOLD,NY 11971.
Copies to the following:
Suffolk Times Town Board Members Town Attorney
Super of Highways Data Construction Dodge Reports
Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board
PROPOSAL FORM
Date: NAME of
BIDDER:
Telephone:
TO: SOUTHOLD TOWN BOARD
TOWN HALL-53095 MAIN ROAD
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as principals are named
below;that this proposal is made without any connection, directly or indirectly with any other bidder for the same work;that it is in all
respects fair and without collusion or fraud, and that no person acting for or employed by the aforementioned owner is or will be
interested directly or indirectly, in the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof;
that he has carefully examined the contract documents dated: January 6,2018 including bidding requirements, contract, general and
special conditions, specifications, that he has satisfied himself by personal examination of the proposed work, and by such other
means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be
accepted he will contract to furnish all materials:
Purchase and Delivery of Screened Sand
Highway Dept.
Peconic Lane,Peconic,New York 11958
and all other work in connection therewith, in accordance with the contract documents, if any,prepared by the Superintendent of
Highways Southold Town Highway Dept,Peconic Lane,Peconic,New York, 11958, and shall comply with all the stipulations
contained therein and will start the work as directed by the Town,he will accept, in full payment thereof as listed below:
ITEM# 1: Purchase and Delivery of Screened Sand
The purchase of 5,000 cubic yards of screened sand,more, or less,as may be needed, for Ice Control and Highway Maintenance for
the Highway. The above referenced activities will be completed for the stipulated per Cubic Yard price of:
(written in words) (written in numbers)
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse,fail or neglect to enter into a
Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten(10)
days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the
proposal,that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this
proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within
forty-five(45)days after the date of receiving the bids.
We the undersigned,further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five(45)days,the
Town will accept or reject this proposal or by mutual agreement may extend this time period. The undersigned hereby acknowledges
receipt of the following addenda:
Signature
of Bidder: Address:
Telephone
Number:
Date:
STATEMENT OF NON-COLLUSION
o be completed y each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a
political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official
thereof for work or services performed or to be performed or goods sold or to be sold,shall contain the following statement subscribed
to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,and in the case of a joint bid,
each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder
or any competitor.
(2) Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly,to any other
bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements
contained in this certification, and under the statements contained in this certification, and under the penalties of perjury,
affirms the truth thereof,such penalties being applicable to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder)is a certified copy of resolution authorizing the execution of this certificate by the
signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that of the be authorized to sign and submit the bid
(Name of signatory) (Name of Corporation)
or proposal of this corporation for the following
Project: Purchase and Delivery of Screened Sand
Peconic Lane,Peconic,New York 11958
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General
Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate
bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by corporation at a
meeting of the Board of Directors,held on the day of 920
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended&
effective on September 1, 1965. Signature
Rudder, Lynda
From: Orlando,Vincent
Sent: Thursday, November 16, 2017 5:27 PM
To: Rudder, Lynda
Subject: RE:YEARLY BIDS
Thank you....Sand bid is a go!...lol
Is this going on the 21 TB meeting?...if not, can you put sand on O
Very sick Ted
From: Rudder, Lynda
Sent:Tuesday, November 14, 2017 8:40 AM
To: Orlando,Vincent<vincent.oriando@town.southold.nv.us>;Tabor, Roger<rogert@southoldtownny.gov>;
McLaughlin, Karen <Karen.McLaughlin@town.southold.ny.us>; Martinez,Jacqui
<iacqueline.martinez@town.southold.ny.us>; Blasko, Regina <rblasko@town.southold.ny.us>; Flatley, Martin
<mflatlev@town.southold.ny.us>; Bunchuck,Jim <ibunchuck@town.southold.nv.us>; DeFio,Valerie
<Valerie.DeFio@town.southold.nv.us>
Subject:YEARLY BIDS
Importance: High
Please let me know by the end of this week if something needs to be added/removed from the list
below. Specifications will be emailed for your review at a later date.
Bulk Sand for the Highway Department
Milk for the Human Resource Center
Purchase of Police Department Uniform Clothing
Cleaning of Police Department Uniform Clothing
Household Hazardous Waste Removal
Vehicle Scale Maintenance and Service
Yellow Bags
o� R4461
Lynda M Rudder
Deputy Town Clerk
Principal Account Clerk
Southold Town Clerk's Office
53095 Main Road,PO Box 1179
Southold,NY 11971
631/765-1800 ext 210
631/765-6145
i
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being
duly sworn, says that on the 27th day of November , 2017, a notice of which
the annexed printed notice is a true copy was affixed, in a proper and substantial manner,
in a most public place in the Town of Southold, Suffolk County,New York,to wit:
Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York.
2018 Screened Sand
'zabeth A.Neville
S uthold Town Clerk
Sworn before me this
27th day of Novembe • , 2017.
Notary Public
LYNDA M. RUDDER
Notary Public, State of New York
No. 01 RU6020932
Qualified in Suffolk county 10,
Commission Expires March 8,20
Southold Town Board - Letter Board Meeting of November 21, 2017
RESOLUTION 2017-959 Item# 5.5
ADOPTED DOC ID: 13533
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-959 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
NOVEMBER 21, 2017:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk to advertise for bids for the following items for 2018:
Bulk Sand for the Highway Department
Milk for the Human Resource Center
Cleaning of Police Department Uniform Clothing
Household Hazardous Waste Removal
Scrap Tire Removal
Vehicle Scale Maintenance and Service
4
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER:Robert Ghosio, Councilman
AYES: Ruland, Doherty, Ghosio, Evans, Russell, Neville, Duffy
ABSENT: James Dinizio Jr
Generated November 21, 2017 Page 13