HomeMy WebLinkAboutRock Salt FI #0002153600
STATE OF NEW YORK)
)SS:
COUNTY OF SUFFOLK)
Karen Kine of Mattituck, in said county,being duly sworn,says that she is Principal Clerk
of THE SUFFOLK TIMES , a weekly newspaper, published at Mattituck, in the Town of
Southold, County of Suffolk and State of New York, and that the Notice of which the annexed
is a printed copy, has been regularly published in said Newspaper once each week for 1
weeks(s),successfully commencing on 12/14/2017
i
Principal Clerk
Sworn to before me this day of
*CHRISTIINS
NOTARY PUBLIC-STATE OF NEW YORK
No 01V06105050
Qualified in Suffolk County
My Caff1MIPMen Expires February 28,2020
I
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k -
TYPESET Mon Dec 11 15:49 47 EST 2017
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN,in accor-
dance with the provisions of Section 103 of
the General Municipal Law,that sealed bids
are sought and requested for the purchase
and delivery of 100 cubic yards of rock salt,
more, or less as may be needed, for Ice
Control and Highway Maintenance for the
Highway Department on Fishers Island.
Rock Salt must be stored at the lowest bid-
der's property
The sealed bids, together with a Non-
Collusive Bid Certificate and bank draft or
certified check in the amount of$100.00,will
be received by the Town Clerk of the Town of
Southold,at the Southold Town Hall,P O.
Box 1179,53095 Main Road,Southold,New
York,until 2 00 p in.,December 21,2017,at
which time they will be opened and read aloud
in public The Town Board of the Town of
Southold reserves the right to reject any
and all bids and waive any and all infor-
malities in any bid should it be deemed in
the best interest of the Town of Southold to
do so.
All bids must be signed and sealed in en-
velopes plainly marked"Bid on Rock Salt",
and submitted to the Office of the Town Clerk.
The bid price shall not include any tax,fed-
eral,state,or local,from which the Town of
Southold is exempt
Dated December 5,2017
ELIZABETH A.NEVILLE
SOUTHOLD TOWN CLERK
2153600
/1 ry RECEIVED
Cargill
DEC 2 1 2017
Deicing Technology
24950 Country Club Blvd, Suite 450 Southold Town Clerk
North Olmsted, OH 44070
1-800-600-SALT (7258)
Fax: 440-716-0763
December 18, 2017
Town of Southold
Town Hall
Attention: Town Clerk
53095 Route 25
Southold,NY 11971
e
RE: Bid on Rock Salt
Due: Thursday, December 21, 2017 at 2:00 PM
Cargill, Incorporated—Deicing Technology Business regrets that we will be unable to
submit a bid for your deicing requirements for the 2017/2018 winter season.
Please retain our name on your bidders list for possible future consideration.
Sincerely,
46 1W j ,JAZA
Rebekah Irish
Cargill,Inc. —Deicing Technology Business Unit
Customer Solutions Specialist
P 800-600-7258
F 440-716-0763
Rudder, Lynda
From: legals <legals@timesreview.com>
Sent: Monday, December 11, 2017 11:44 AM
To: Rudder, Lynda; Fog Horn (ficommunityboard@gmail.com); Lisa Finn
(lisaahfinn@gmail.com); Michaelis,Jessica; Reisenberg, Lloyd; Southold Local
(denise@southoldlocal.com); Dinizio,James; Doherty,Jill; Doroski, Bonnie; Ghosio, Bob;
Louisa Evans; Neville, Elizabeth; Noncarrow, Denis; Norklun, Stacey; Russell, Scott;
Standish, Lauren;Tomaszewski, Michelle;William Ruland; Duffy, Bill; Hagan, Damon;
Silleck, Mary
Subject: Re: Rock Salt Bid FI for publication
Attachments: Ad_Order_Form[2].pdf,Ad_Image_Preview[2].pdf
This notice has been scheduled,the attached documents serve as your confirmation, invoice and proof. Please review for
accuracy. Payment is due upon receipt.
Affidavits are processed and mailed out a week after the final publication date of the notice.
Thank you
legals@timesreview.com
7r�
11FIFES
REVIEW
L L ,
Kimberly Gersic
Sales Production Assistant
631.354.8013(direct)
kqersic@timesreview.com
www.timesre view.com
From: "Rudder, Lynda" <Ivnda.rudder@town.southold.nv.us>
Date: Monday, December 11, 2017 at 9:53 AM
To: "Fog Horn (ficommunityboard@gmail.com)" <ficommunityboard@gmail.com>, Lindsay Riemer
<legals@timesreview.com>, "Lisa Finn (lisaahfinn@Rmail.com)" <lisaahfinn@Rmail.com>, "Michaelis,Jessica"
<iessicam@southoldtownny.Rov>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southoId.ny.us>, "Southold Local
(denise@southoldlocal.com)" <denise@southoldlocal.com>, "Dinizio,James" <iames.dinizio@town.southold.nv.us>,
"Doherty,Jill" <iill.doherty@town.southold.nv.us>, "Doroski, Bonnie" <Bonnie.Doroski@town.southold.ny.us>, "Ghosio,
Bob" <bob.Rhosio@town.southold.ny.us>, Louisa Evans<lpevans06390@Rmail.com>, "Neville, Elizabeth"
<E.Neville@town.southold.ny.us>, "Noncarrow, Denis" <denisn@southoldtownny.gov>, "Norklun,Stacey"
<Stacey.Norklun@town.southold.nv.us>, "Rudder, Lynda" <Ivnda.rudder@town.southold.nv.us>, "Russell, Scott"
<scottr@southoldtownny.gov>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle"
<michellet@town.southold.nv.us>, William Ruland <rulandfarm@vahoo.com>, "Duffy, Bill"
1
<billd@southoldtownny.gov>, "Hagan, Damon" <damonh@southoldtownny.gov>, "Silleck, Mary"
<marys@southoldtownny.gov>
Subject: Rock Salt Bid FI for publication
Please publish in the 12/14 edition of the Suffolk Times and the Town website,thank you.
z
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
LYNDA M. RUDDER, Deputy Town Clerk of the Town of Southold,New York being
duly sworn, says that on the 11th day of - December , 2017, a notice of which the
annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a
most public place in the Town of Southold, Suffolk County,New York,to wit: Town
Clerk's Bulletin Board, 53095 Main Road, Southold,New York.
Bid for FI Rock Salt
1
Lynda M Rudder
Southold Deputy Town Clerk
Sworn before me this
111h day of December , 2017.
Notar ublic
BONNIEJ.DOROSKI
Notary Public,State Of New York
No.01DO6095328,Suffolk County
Term Expires July 7,20 _
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the
General Municipal Law, that sealed bids are sought and requested for the purchase and
delivery of 100 cubic yards of rock salt, more, or less as may be needed, for Ice Control and
Highway Maintenance for the Highway Department on Fishers Island. Rock Salt must be
stored at the lowest bidder's property.
The sealed bids,together with a Non-Collusive Bid Certificate and bank draft or certified check
in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the
Southold Town Hall, P. O. Box 1179, 53095 Main Road, Southold,New York,until 2:00 p.m.,
December 21, 2017,,at which time they will be opened and read aloud in public. The Town
Board of the Town of Southold reserves the right to_reiect any and all bids and waive any
and all informalities in,any bid should it be deemed in the best interest of the Town of
Southold to do so.
All bids must be signed and sealed in envelopes plainly marked"Bid on Rock Salt", and
submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state,
or local, from which the Town of Southold is exempt.
Dated: December 5, 2017
ELIZABETH A. NEVILLE
SOUTHOLD TOWN CLERK
PLEASE PUBLISH ON DECEMBER 14,2017,AND FORWARD ONE (1)
AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,
TOWN HALL, P. O. BOX 1179, SOUTHOLD,NY 11971
Copies to the following:
Suffolk Times Town Board Members Town Attorney
Superintendent of Highways Data Construction Dodge Reports
Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board
Rock Salt for Fishers Island Year 2017-8
SPECIFICATIONS
FOR THE FURNISHING OF
APPROXIMATELY 100 CUBIC YARDS
ROCK SALT FOR ICE CONTROL ON FISHERS ISLAND
INTO TOWN HIGHWAY TRUCKS
INSTRUCTIONS TO BIDDERS
A. PROPOSALS
Proposals must be made in strict accordance with the "Proposal Form" provided. The Proposal form shall
not be detached from the bid package. Failure to comply with this requirement will constitute grounds for
rejection of the bid subject to the digression of the Highway Superintendent. Any and all exceptions to the
specifications shall be listed on a separate sheet bearing the designation: 'Exceptions to the Specifications",
and attached to the Bid Form. Each proposal must be signed in writing with the full name and address of
bidder.
The bidders shall write in ink, both,in words &numerals,the price for which he proposed to furnish all
materials &to perform all labor and services necessary for the proper completion of the work, and subject at
all times to the approval of the Highway Superintendent.
Proposals, together with the entire bid package, shall be delivered enclosed in an opaque sealed envelope
and shall be addressed as indicated on Invitation to Bid. The envelope shall be marked "Proposal" bearing
the title of work and the Bidders Name. Bidders may bid on one or any combination of items listed on the
proposal sheet.
No proposal shall be considered which has not been received by the Southold Town Clerk prior to the hour
and date stated.
B. PROPOSAL GUARANTY
A proposal will not be accepted or considered unless accompanied by a guaranty in the form of a bid bond
or certified check in the amount of one hundred ($100) dollars payable to the Town of Southold.
As soon as the proposal prices have been compared,the Owner shall return the bidder's bond or the certified
checks accompanying such proposals as, in his judgment, would not likely be involved in making the award.
All other proposal quantities will be held until the contract and contract bond have been executed after
which they will be released or returned to the respective bidders whose proposals they accor0panied.
C. OMISSIONS AND DISCREPANCIES
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Rock Salt for Fishers Island Year 2017-8
Bidders should carefully examine the specifications and fully inform .themselves of all conditions and
matters which can in any way affect the work or the cost thereof. Should a bidder find discrepancies in or
omissions from the specifications, or other documents or should he be in doubt as to their meaning, he
should at once notify the Highway Superintendent who may issue a written instruction to all bidders.
D. PUBLIC OPENING OF PROPOSALS
Proposals will be opened and read publicly at the time and place indicated in the Invitation for Bids.
Bidders, authorized agents, and other interested parties are invited to be present.
E. AWARD OF CONTRACT
Award of contract will be made as soon as practical. The Superintendent of Highways reserves the right to
make awards by items, or as a whole, or not at all, whichever the Superintendent deems to be in the best
interest of the Town. A contract may be awarded to a responsible bidder other than the lowest money
bidder, if it is in the best interest of the Town. No bid may be withdrawn after scheduled closing time for
receipt of bids for a period of 45 days pending execution of a contract by successful bidder. The competency
and responsibility of the bidder and his sub-contractors will be considered in making, the award. The Town
reserves the right to waive any technical error,to accept any bid, or to reject any or all bids. The contract
form will be a Standard form of Agreement between Owner and Contractor.
The Town will either award the project or reject all proposals received within forty-five (45) days after
formal opening of proposals. Acceptance of a proposal will be a written notice signed by the Town Clerk&
no other act shall constitute the acceptance of a proposal.
F. WITHDRAWALS OF PROPOSALS
Any bidder upon his or her authorized representative's written request presented not later than the hour set
for the opening thereof, will be given permission to withdraw his proposal. At the time of opening the
proposals, when such proposals are reached, it will be returned to him unread.
G. REJECTION OF PROPOSALS
The Town reserves the right to waive any technical error and to reject any and/or all proposals. Without
limiting the generality of the foregoing, any proposal which in incomplete, obscure, or irregular may be
rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond bay be
rejected, any proposal having interlineations, erasure or corrections may be rejected. The Town also
reserves the fight to reject any bid if the evidence submitted in the qualification statement or an
investigation of such bidder fails to satisfy the Town that such bidder is property qualified to carry out the
obligations of the contract and to complete the work contemplated therein. Conditional bids will not be
accepted.
H. PLANT &EQUIPMENT
The bidder shall State in his bid that be has available or under his control, plant and equipment of the
character and in the amount required to complete the proposed work within the specific time.
I TIME FOR EXECUTION OF CONTRACT
2
Rock Salt for Fishers Island Year 2017-8
Any bidder whose proposal shall be accepted will be required to appear before the Town in person; or if a
firm or corporation, a duly authorized representative shall so appear, and execute six (6) copies of the
Contract and furnish satisfactory Performance and Payment Bond within ten(10) days after notice that the
Contract has been awarded to him. Failure to execute Contract shall constitute a breach of the agreement
effected by the acceptance of the Proposal
The damages to the Town for such breach will include loss from interference with his construction program
and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of
the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the
Town, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal
shall, be accepted shall fail or refuse to execute the Contract as herein before provided,the Town may, at
there option, determine that such bidder has abandoned the Contract, and thereupon, his proposal and
acceptance thereof shall be null and void, and the Town shall be entitled to liquidated damages as above
provided.
J. PREVAILING WAGE RATES
The New York State Department of Labor's Prevailing Wage Rate Schedules are part of this Contract. The
Contractor is responsible for being familiar with the latest available schedules.
INSURANCE REQUIREMENTS
The Contractor shall not commence any work until he has obtained, and had approved by the Town of
Southold, all of the insurance that is required under this contract which has been enumerated herein:
COMPENSATION INSURANCE:
Public Liability and Property Damage Insurance
Contractor's Protective Liability and Property Damage Insurance
Owner's Protective Public Liability and Property Damage Insurance
The Contractor shall not permit any subcontractor to commence any operation of the site until satisfactory
proof of carriage of the above required insurance has been posted with and approved by the Owner.
Compensation Insurance: The Contractor shall take out and maintain during the life of this Contract,
Workmen's Compensation Insurance for all his employees employed at the site of the project, and in case of
any of the work being sublet, the Contractor shall require all subcontractors similarly to provide Workmen's
Compensation Insurance for all of the latter's employees unless such employees are covered by the
protection afforded by the Contractor.
Public Liability and Property Damage Insurance: The Contractor shall take out and maintain during the life
of this Contract such Public Liability and Property Damage Insurance as shall protect him and any
subcontractor performing work covered by this Contract from claims for damages four personal injury
including accidental death as well as from claims for property damage which may arise from operations
under this Contract, whether such operations be by himself or by any subcontractor,to by anyone directly or
indirectly employed by either of them, and the amounts of such insurance shall be as follows:
Public Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) for bodily
injuries, including wrongful death to each person and subject to the same limit for each person in an amount
not less that One Million Dollars. ($1,000,000.00) on account of each accident.
3
Rock Salt for Fishers Island Year 2017-8
Property Damage Insurance in an amount not less than One Million Dollars ($1,000,000.00) for damages on
account of each accident and in an amount of not less than One Million Dollars ($1,000,000.00) for
damages on account of all accidents.
Liability and Property Damage Insurance: The above policies for Public Liability and Property Damage
Insurance must be so written to include Contractor's Protective Liability and Property Damage insurance to
protect the Contractor against claims arising from the operations of a subcontractor. The policies shall also
name the Town of Southold as an additional insured.
Owner's Protective Public Liability and Property Damage Insurance: The Contractor shall furnish to the
Owner, with respect to the operations he or any of his subcontractors perform a regular Protective Public
Liability Insurance Policy for, and in behalf of the Owner,providing for a limit of not less than One Million
Dollars ($1,000,000.00) for all damages arising out of bodily injuries to, or death of, one person and subject
to that limit for each person, a total limit of One Million Dollars ($1,000,000.00) for all damages arising out
of bodily injuries to, or death of, two or more persons in any one accident; and regular Protective
Property Damage Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for
damages arising out of injury to, or destruction of, property in any one accident and subject to that limit per
accident, a total (or aggregate limit of Two Million Dollars ($ 2,000,000.00) for all damages arising out of
injury to, or destruction of,property during the policy period. This insurance must fully cover the legal
liability of the Owner. The coverage provided under his policy must not be affected if the Owner performs
work in connection with the project either for or in cooperation with the Contractor or as an aid thereto
whether the same be a part of the Contract or separate therefrom, by means of its own employees or agents
or if the Owner directs or supervises the work to be performed by the Contractor.
PROOF OF CARRIAGE OF INSURANCE:
The Contractor shall furnish the Owner with certificates of each insurer insuring the Contractor of any
subcontractor under this Contract except with respect to part D. As listed above. In respect to this paragraph,
the Contractor shall furnish the Owner with the original insurance policy. Both certificates, as furnished,
and the insurance policy, as required, shall bear the policy numbers, the expiration date of the policy and the
limits of liability there under. Both the certificates and the policy shall be endorsed to provide the Owner
with any notice of cancellation or non-renewal.
4
Rock Salt for Fishers Island Year 2017-8
PROPOSAL FORM
DATE:
NAME OF BIDDER:
TO:
SOUTHOLD TOWN BOARD NOTE: All items listed herein must
TOWN HALL be bid. Failure to bid any
PO BOX 1179 item will be grounds for
53095 MAIN ROAD disqualification.
SOUTHOLD,NEW YORK 11971
MEMBERS OF THE BOARD:
The undersigned as bidder, declares that the only persons, company, or parties interested in this proposal as
principals are named below; that this proposal is made without any connection, directly or indirectly with
any other bidder for the same work; that it is in all respects fair and without collusion or fraud, and that no
person acting for or employed by the aforementioned owner is or will be interested directly or indirectly, in
the performance of the contract, or the supplies relating to it, or in any portion of the profit thereof, that he
has carefully examined all project requirements, including bidding requirements, contract, general and
special conditions, specifications, and addenda, if any (Note: acknowledgment of addenda and their dates
must be included as indicated on bottom page); that he has satisfied himself by personal examination of the
proposed work, and by such other means as he may have chosen, as to the conditions and requirements of
the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all
materials not provided by the Town (See Specifications) and to perform all the work required to construct,
perform and complete the specified work; and that he will start the work as directed by the Town, he will
accept, in full payment thereof as listed below:
BID ON ROCK SALT MATERIALS, IN ACCORDANCE WITH THE PROJECT REQUIREMENTS.
THE ABOVE REFERENCED ACTIVITIES WILL BE COMPLETED FOR THE STIPULATED
CUMULATIVE "UNIT PRICE" OF:
BID #1
SUPPLY LABOR AND MATERIAL TO FURNISH ROCK SALT
INTO SOUTHOLD TOWN HIGHWAY TRUCKS LOCATED ON FISHERS ISLAND
(written in words) Per Ton (written in numbers words) Per Ton
5
Rock Salt for Fishers Island Year 2017-8
And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or
neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town, shall have
been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered
to have abandoned the contract.
We the undersigned, further agree that this proposal shall be reviewed by the Town to correct any
deficiencies in the proposed scope of work and, if no corrections are necessary, further agree that this
proposal is a formal bid and shall remain in effect for a period of forty-five (45) days, the Town will accept
or reject this proposal or by mutual agreement may extend this time period.
Signature of Bidder:
Business Address:
Telephone Number:
Date:
6
Rock Salt for Fishers Island Year 2017-8
1. DESCRIPTION
Bids are requested for the supply of labor and material to furnish Rock Salt for Ice Control into Southold
Town Highway Trucks located on Fishers Island. Material shall be measured by ton. Payment for this item
shall be made by the unit price'multiplied by the number tons.
2. MEASUREMENT&PAYMENT
The prices quoted in this bid, and subsequently awarded, are to be used in establishing prices for actual
materials furnished and placed within Town of Southold Highway Trucks from the date of award up to and
including one (1) year thereafter. The contract period may be extended for up to one (1) additional year
upon mutual written agreement of the Town and the Contractor.
Payment shall be made to the contractor at the unit price(s) submitted in the Proposal. The rock salt will be
measured by the number of tons. The unit price per ton shall include the cost of furnishing all materials,
equipment, labor and incidentals necessary to complete the work.
END OF SPECIFICATION:
7
Rock Salt for Fishers Island Year 2017-8
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or
proposal hereafter made to a political subdivision of the State of any public department, agency, or official
thereof or to a fore district or any agency or official thereof for work or services performed or to be
performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and
affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and
in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of
perjury, that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not
been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder
prior to opening, directly or indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person,
partnership, or corporation to submit or not to submit a bid for the purpose of restricting
competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the
accuracy of the statements contained in this certification, and under the statements contained in this
certification, and under the penalties of perjury, affirms the truth thereof, such penalties being
applicable to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution
of this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that of the
(Name of signatory)
Be authorized to sign and submit the bid
(Name of Corporation)
Or proposal of this corporation for the following Project:
Furnish Rock Salt into Town Highway Trucks on Fishers Island
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-
d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or
miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by corporation at a
meeting of the Board of Directors, held on the day
of 520
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended &
effective on September 1, 1965. Signature
8
Southold Town Board - Letter Board Meeting of December 5, 2017
RESOLUTION 2017-988 Item# 6.6
s�
i
y�°f Baa ADOPTED DOC ID: 13568
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-988 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
DECEMBER 5,2017:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the
Town Clerk's office to advertise for Rock Salt to be supplied and placed into Highway Trucks on
Fishers Island.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: James Dinizio Jr, Councilman
SECONDER:Jill Doherty, Councilwoman
AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Russell
ABSENT: Louisa P. Evans
Generated December 7, 2017 Page 15