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Home My WebLink AboutAG-12/19/2017 ELIZABETH A. NEVILLE Town Hall, 53095 Main Road TOWN CLERK PO Box 1179 Southold, NY 11971 REGISTRAR OF VITAL STATISTICS Fax (631) 765-6145 MARRIAGE OFFICER Telephone: (631) 765 - 1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER AGENDA SOUTHOLD TOWN BOARD December 19, 2017 4:30 PM POLICY: At scheduled Town Board meetings, the attending public is encouraged to briefly address the Town Board relating to agenda resolutions prior to their enactment; the public will also be given time at the conclusion of the regularly scheduled business agenda to address the Board on any given topic. ONLINE ACCESS: The Agenda is generally available the Friday before the meeting. The video of the meeting is usually available 1-2 hours after the meeting. Minutes with adopted resolutions are available 1-2 days after the meeting. A full copy of the minutes, agenda and meeting video can be viewed in one of two ways: (1) The town of Southold website: www.southoldtownny.gov Click on “Town Board On- Line”; Click Box “Yes” to be redirected to IQM2 and you will then be redirected to the Town Clerk online site. (2) www.townclerk.com Enter zip code 11971 in box on lower right hand side and “enter”. On the left hand side of screen a dark blue box will pop up, you will see "Town of Southold, Long Island, NY", click on this and another box will pop up that will tell you that you are being directed to another site click on “Yes” to go into the Town Clerk site. Go to the date of the meeting and click on "Minutes Packet" this is the full copy of the resolutions. (Scroll to bottom of page for KEY to symbols). You can view the live video of the meeting by clicking on the camera symbol. All of this information is available 24/7. If you would like help navigating the site, please feel free to call my office 631-765-1800. CALL TO ORDER 4:30 PM Meeting called to order on December 19, 2017 at Meeting Hall, 53095 Route 25, Southold, NY. Attendee NamePresentAbsentLateArrived Councilman James Dinizio Jr  Councilman William P. Ruland  Councilwoman Jill Doherty  Councilman Robert Ghosio  Justice Louisa P. Evans  Supervisor Scott A. Russell  Southold Town Meeting Agenda - December 19, 2017 Page 2 I. REPORTS 1. Trustees Monthly Report November 2017 2. Recreation Department Monthly Report November 2017 3. Zoning Board of Appeals Monthly Report November 2017 4. Justice Court Monthly Reports November 2017 Judge Price Judge Hughes Justice Evans 5. Planning Board Month Report November 2017 6. Department of Public Works Monthly Reports October 2017 November 2017 II. COMMUNICATIONS III. PUBLIC NOTICES IV. DISCUSSION 1. EXECUTIVE SESSION - 9:00 Am - Richard Zuckerman Update on PBA and CSEA Negotiations 2. OPEN SESSION - 10:00 Am - Denis Noncarrow Presentation on Proposed Affordable Housing 3. 10:30 Am - Craig Jobes, Jeff Standish Update on Southold Town Deer Management Program 4. 10:45 Am - Jeff Standish, John Sepenoski Bay to Sound Project Funding Update and Request for Acceptance of Bids for the Materials for Phase 2 5. 11:00 Am - Kristie Hansen-Hightower Southold Town Meeting Agenda - December 19, 2017 Page 3 Procurement Policy, Meal Reimbursements and Update on the Accounting System Project 6. 11:15 Am - Heather Lanza Authorization for Town Clerk to Advertise for Part-Time Clerk Typist in the Planning Department 7. 11:30 Am - Jim Bunchuck DEC Grant Application Update 8. Councilman Dinizio Meeting Hall Sound System Update 9. Authorize Town Clerk to Advertise for Conservation Advisory Council Member 10. Proposed Code Amendment to Chapter 205 Special Events Town Board Will Approve All Special Event Permits 11. Set Fee for Coastal Contractor Application 12. Alcohol Farm Products Working Group Final Report 13. EXECUTIVE SESSION - Lease of Real Property, Publicity of Which Could Substantially Affect the Value Thereof 14. EXECUTIVE SESSION - Potential Property Acquisition(S), Publicity of Which Would Substantially Affect the Value Thereof 12:15 pm - Melissa Spiro, Tim Caufield, Holly Sanford 15. EXECUTIVE SESSION - Labor - Matters Involving the Employment of a Particular Person(S) 12:45 pm - Chief Flatley 16. EXECUTIVE SESSION - Matter Leading to the Potential Employment of a Corporation SPECIAL PRESENTATION Retirement of Judge William H. Price, Jr. Retirement of Assessor Robert I. Scott, Jr. V. RESOLUTIONS Southold Town Meeting Agenda - December 19, 2017 Page 4 2017-1030 CATEGORY: Audit DEPARTMENT: Town Clerk Approve Audit RESOLVED approves the audit dated that the Town Board of the Town of Southold hereby December 19, 2017. Vote Record - Resolution RES-2017-1030  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt  Scott A. Russell  No Action  Lost  2017-1031 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Town Board Organizational Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, January 2, 2018 at Southold Town Hall, 53095 Main Road, Southold, New York at 11:00 A. M.. Vote Record - Resolution RES-2017-1031  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  Southold Town Meeting Agenda - December 19, 2017 Page 5 2017-1032 CATEGORY: Set Meeting DEPARTMENT: Town Clerk Next Town Board Meeting RESOLVED that the next Regular Town Board Meeting of the Southold Town Board be held, Tuesday, January 2, 2018 at Southold Town Hall, 53095 Main Road, Southold, New York at 4:30 P. M.. Vote Record - Resolution RES-2017-1032  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2017-1033 CATEGORY: Advertise DEPARTMENT: Land Preservation Advertise RFP for 2017 CPF Audit RESOLVED authorizes and directs the that the Town Board of the Town of Southold hereby Town Clerk to advertise a Request for Proposals for an annual audit of the Community Preservation Funds for the year 2017 , in accordance with specifications and/or qualifications, subject to the approval of the Town Attorney. Vote Record - Resolution RES-2017-1033  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland Tabled  Withdrawn Jill Doherty  Supervisor's Appt Robert Ghosio  Tax Receiver's Appt Louisa P. Evans Rescinded  Southold Town Meeting Agenda - December 19, 2017 Page 6 Town Clerk's Appt  Scott A. Russell  Supt Hgwys Appt  No Action Lost 2017-1034 CATEGORY: Equipment DEPARTMENT: Human Resource Center Transfer HRC Vehicle N-17 to Central Garage Fleet RESOLVED that the Town Board of the Town of Southold hereby transfers N-17, the 2007 Chevy Malibu (Asset #3645) from the Human Resource Center Fleet to Southold Town Central Garage, effective December 20, 2017. Vote Record - Resolution RES-2017-1034  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost 2017-1035 CATEGORY: Bid Acceptance DEPARTMENT: Highway Department Accept Sand Bid 2018 RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Southampton Excavation & Site Development for supplying the Southold Town Highway Department with sand for the 2018 year at $17.65 per cubic yard. Vote Record - Resolution RES-2017-1035  Adopted Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr Defeated  Southold Town Meeting Agenda - December 19, 2017 Page 7 Tabled  William P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt Robert Ghosio  Tax Receiver's Appt Rescinded Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt  No Action  Lost  2017-1036 CATEGORY: Bid Acceptance DEPARTMENT: Police Dept Police Department-Bid Acceptance RESOLVED accepts the bid of that the Town Board of the Town of Southold hereby Mattituck Main Road Laundry to supply the town with police uniform cleaning for 2018 in the amounts set forth in their bid, all in accordance with the Town Attorney. Vote Record - Resolution RES-2017-1036  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2017-1037 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Increase Salary of Derek Scroxton Southold Town Meeting Agenda - December 19, 2017 Page 8 RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted December 11, 2017 that increases the salary of Derek Scroxton to $17.00 per hour with effect December 21, 2017. Vote Record - Resolution RES-2017-1037  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2017-1038 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Increase Salary of Steven Kamm RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted December 11, 2017 that increases the salary of Steven Kamm to $12.10 per hour with effect December 21, 2017. Vote Record - Resolution RES-2017-1038  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2017-1039 Southold Town Meeting Agenda - December 19, 2017 Page 9 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Increase Salary of Anthony Mirabelli RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted December 11, 2017 that increases the salary of Anthony Mirabelli to $28.69 per hour with effect December 21, 2017. Vote Record - Resolution RES-2017-1039  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2017-1040 CATEGORY: Employment - FIFD DEPARTMENT: Accounting Reinstate Robert Sasso PT Deckhand RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District adopted December 11, 2017 that reinstates Robert Sasso as a part-time Deckhand (FIFD) with a starting wage of $12.50 effective December 21, 2017. Vote Record - Resolution RES-2017-1040  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  Defeated  James Dinizio Jr  Tabled  William P. Ruland  Withdrawn  Jill Doherty Supervisor's Appt Tax Receiver's Appt Robert Ghosio  Rescinded  Louisa P. Evans  Town Clerk's Appt  Scott A. Russell Supt Hgwys Appt  No Action  Lost  Southold Town Meeting Agenda - December 19, 2017 Page 10 2017-1041 CATEGORY: Bid Acceptance DEPARTMENT: Town Clerk Accept Bid for Milk RESOLVEDaccepts the bid of that the Town Board of the Town of Southold hereby Arshamomaque Dairy Farm, Inc. to supply the Senior Nutrition Programs with milk at a ¢ rate of .38 per ½ pint and $4.35 per gallon for the calendar year 2018, all in accordance with the Town Attorney. Vote Record - Resolution RES-2017-1041  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2017-1042 CATEGORY: Refund DEPARTMENT: Town Clerk Various Clean Up Deposits WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Southold Town Meeting Agenda - December 19, 2017 Page 11 Cutchogue Fire Department 10/6/17 $1,250.00 260 New Suffolk Road 7/24/17 $ 250.00 Cutchogue, NY 11935 East End Hospice Inc 11/9/17 $ 250.00 481 Westhampton-Riverhead Road PO Box 1048 Westhampton Beach, NY 11978 Vote Record - Resolution RES-2017-1042  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2017-1043 CATEGORY: Budget Modification DEPARTMENT: Human Resource Center HRC Budget Modification Financial Impact: Transfer funds from Vehicle maintenance and repair to Motor vehicle parts and supplies for tires needed for Aging Program vehicles. RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 General Fund Whole Town Programs for the Aging budget as follows: From: Appropriations: A.6772.4.400.650 Vehicle Maintenance & Repairs $1,700.00 Total $1,700.00 To: Appropriations: A.6772.4.100.500 Motor Vehicle Parts & Supplies $1,700.00 Southold Town Meeting Agenda - December 19, 2017 Page 12 Total $1,700.00 Vote Record - Resolution RES-2017-1043  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2017-1044 CATEGORY: Bid Acceptance DEPARTMENT: Public Works Lumber Bid RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Riverhead Building Supply to supply the Town for the Bay to Sound Project with lumber and building materials for the term of six (6) months after the bid was awarded, as submitted in the bid and all in accordance with the Town Attorney. Vote Record - Resolution RES-2017-1044  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2017-1045 CATEGORY: Budget Modification Southold Town Meeting Agenda - December 19, 2017 Page 13 DEPARTMENT: Fishers Island Ferry District 2017 Budget Modification - FIFD Financial Impact: to cover over expenditures RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated December 11, 2017, which amended the 2017 Fishers Island Ferry District budget in the amount of $125,300.00. Vote Record - Resolution RES-2017-1045  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost 2017-1046 CATEGORY: Bid Acceptance DEPARTMENT: Solid Waste Management District HHW Bid Acceptance RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Care Environmental Corporation to supply the town with household hazardous waste acceptance and disposal services for the years 2018 and 2019 at the costs detailed in their bid opened by the Town Clerk on December 7, 2017 all in accordance with the Town Attorney. Vote Record - Resolution RES-2017-1046  Yes/AyeNo/NayAbstainAbsent Adopted Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland  Tabled  Jill Doherty Withdrawn  Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt Louisa P. Evans  Rescinded Scott A. Russell Town Clerk's Appt  Supt Hgwys Appt  Southold Town Meeting Agenda - December 19, 2017 Page 14 No Action  Lost  2017-1047 CATEGORY: Bid Acceptance DEPARTMENT: Solid Waste Management District Scrap Tire Bid Acceptance RESOLVED that the Town Board of the Town of Southold hereby accepts the Option 1 bid of S&M Tire Recycling to supply the town with scrap tire disposal services for 2018 in the amount of $190/ton, all in accordance with the Town Attorney. Vote Record - Resolution RES-2017-1047  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action  Lost 2017-1048 CATEGORY: Bid Acceptance DEPARTMENT: Public Works Lumber Bid RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Port Lumber to supply the Town with Thru Flow Interlocking Decking Panels or equal and Stainless Steel Truss Head Screws for the Bay to Sound project for the term of six (6) months after the bid was awarded, as submitted in the bid and all in accordance with the Town Attorney. Vote Record - Resolution RES-2017-1048  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended  James Dinizio Jr  Defeated  William P. Ruland Tabled  Southold Town Meeting Agenda - December 19, 2017 Page 15 Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio Tax Receiver's Appt Louisa P. Evans  Rescinded Town Clerk's Appt Scott A. Russell  Supt Hgwys Appt  No Action  Lost  2017-1049 CATEGORY: Advertise DEPARTMENT: Town Clerk Advertise for Conservation Advisory Members RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk’s office to advertise for Conservation Advisory Council member. Vote Record - Resolution RES-2017-1049  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt Scott A. Russell  No Action Lost 2017-1050 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Clerk FIFD - Cross Sound Ferry Contract RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated December 11, 2017 regarding the Cross Sound Ferry. Southold Town Meeting Agenda - December 19, 2017 Page 16 Vote Record - Resolution RES-2017-1050  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2017-1051 CATEGORY: Legal DEPARTMENT: Fishers Island Ferry District FIFD - Claim of Lofgren RESOLVED that the Town Board of the Town of Southold hereby rescinds resolution 2017-947 adopted at the November 8, 2017 regular Board meeting, which read as follows: RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated November 1, 2017 in regard to the claim of Sten Lofgren. Vote Record - Resolution RES-2017-1051  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2017-1052 Southold Town Meeting Agenda - December 19, 2017 Page 17 CATEGORY: Legal DEPARTMENT: Fishers Island Ferry District FIFD - Claim of Lofgren RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated December 11, 2017 in regard to the claim of Lofgren. Vote Record - Resolution RES-2017-1052  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled Withdrawn William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell  No Action Lost 2017-1053 CATEGORY: Policies DEPARTMENT: Fishers Island Ferry District FIFD - Accounting Policies & Procedures Manual RESOLVED that the Town Board of the Town of Southold hereby ratifies and approves the resolution of the Fishers Island Ferry District Board of Commissioners dated December 11, 2017 regarding Accounting Policies and Procedures Manual. Vote Record - Resolution RES-2017-1053  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  Southold Town Meeting Agenda - December 19, 2017 Page 18 2017-1054 CATEGORY: Legal DEPARTMENT: Town Clerk Coastal Contractor Fee RESOLVED that the Town Board of the Town of Southold hereby sets the fee for the Coastal Contractor permit at $100.00 per year. Vote Record - Resolution RES-2017-1054  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2017-1055 CATEGORY: Policies DEPARTMENT: Accounting Readopt Procurement Policy RESOLVED that the Town Board of the Town of Southold hereby readopts the Procurement Policy adopted by Resolution No. 391 of May 18, 2010. Vote Record - Resolution RES-2017-1055  Adopted  Yes/AyeNo/NayAbstainAbsent Adopted as Amended James Dinizio Jr  Defeated Tabled  William P. Ruland Withdrawn  Jill Doherty  Supervisor's Appt  Robert Ghosio  Tax Receiver's Appt  RescindedLouisa P. Evans  Town Clerk's Appt Scott A. Russell  Supt Hgwys Appt No Action Southold Town Meeting Agenda - December 19, 2017 Page 19 Lost  2017-1056 CATEGORY: Grants DEPARTMENT: Solid Waste Management District DEC MWRR Grant Application WHEREAS , the New York Department of Environmental Conservation (NYSDEC) provides financial aid for municipal waste reduction and recycling projects (MWRR); and WHEREAS the Town of Southold wishes to maintain its application status in the MWRR grant program for the possible future acquisition of a wood waste grinder, RESOLVED It is hereby by the Town Board of the Town of Southold that the Southold Town Solid Waste Coordinator shall prepare the necessary complete application for such grant as required by NYSDEC and be it further RESOLVED that the Southold Town Supervisor is authorized as Town’s official representative to sign and submit such application. Vote Record - Resolution RES-2017-1056  Adopted Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr  Tabled  Withdrawn  William P. Ruland Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio  Rescinded  Town Clerk's Appt Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action  Lost  2017-1057 CATEGORY: Budget Modification DEPARTMENT: Highway Department 2017 Budget Modification - Highway Financial Impact: Transfer on Monies Southold Town Meeting Agenda - December 19, 2017 Page 20 RESOLVED that the Town Board of the Town of Southold hereby modifies the 2017 Highway Fund Part Town budget as follows: From: DB.5110.4.100.975 Steel 5,000.00 DB.5110.4.100.550 Equipment Parts/Supplies 500.00 DB.5110.1.100.100 Regular Earnings 5,000.00 DB.5140.4.100.700 Safety Gear 3,000.00 DB.5110.4.400.995 Signs & Posts 1,000.00 DB.5140.4.600.200 Meetings & Seminars 460.00 Total: $14,960.00 To: DB.5110.4.100.100 Misc. Supplies 1,500.00 DB.5110.4.100.905 Asphalt Patch 820.00 DB.5110.4.100.960 Drain Pipe/Rings/Covers 470.00 DB.5130.4.100.500 Equipment Parts/Supplies 20.00 DB.5130.2.500.300 Other Equipment 2,500.00 DB.5140.4.100.600 Uniforms 750.00 DB.5140.4.600.300 Travel 100.00 DB.5142.4.100.525 Snow Fence 2,500.00 DB.5140.1.100.100 Brush/Weed Regular Earnings 5,000.00 DB.5142.4.400.920 Sand 1,300.00 Total: $14,960.00 Vote Record - Resolution RES-2017-1057  Adopted  Adopted as Amended Yes/AyeNo/NayAbstainAbsent Defeated James Dinizio Jr Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty  Tax Receiver's Appt  Robert Ghosio Rescinded  Town Clerk's Appt  Louisa P. Evans Supt Hgwys Appt Scott A. Russell  No Action Lost  2017-1058 CATEGORY: Advertise DEPARTMENT: Planning Board Advertise for P/T Clerk Typist for the Planning Department Southold Town Meeting Agenda - December 19, 2017 Page 21 RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for part-time clerk typist for the Planning Department for three (3) consecutive weeks. Vote Record - Resolution RES-2017-1058  Adopted Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn  William P. Ruland  Supervisor's Appt  Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  2017-1059 CATEGORY: Contracts, Lease & Agreements DEPARTMENT: Town Attorney 2017 Deferred Compensation Plan Audit RESOLVEDauthorizes and directs that the Town Board of the Town of Southold hereby Supervisor Scott A. Russell to execute an engagement letter with Albrecht, Viggiano, Zureck and Company, P.C. in connection with the audit of the Town of Southold Deferred Compensation Plan as of December 31, 2017, at a fee not to exceed $13,000, that said fee shall be a legal charge to the General Fund Whole Town Independent Auditing and Accounting budget (A.1320.4.500.300), and that said engagement letter is subject to review and approval by the Town Attorney. Vote Record - Resolution RES-2017-1059  Adopted  Adopted as Amended  Yes/AyeNo/NayAbstainAbsent Defeated  James Dinizio Jr  Tabled  Withdrawn William P. Ruland  Supervisor's Appt Jill Doherty Tax Receiver's Appt Robert Ghosio  Rescinded  Town Clerk's Appt  Louisa P. Evans  Supt Hgwys Appt  Scott A. Russell No Action  Lost  Southold Town Meeting Agenda - December 19, 2017 Page 22 VI. PUBLIC HEARINGS