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Home My WebLink About03/09/2017 nECEIVED 11.1 11 1 �� 20171MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Southold Town Clerk Thursday, March 9, 2017 @ 6:30 p.m. Presiding Commissioners Nicholas Deegan, Chairperson ' Gerard Goehringer, Commissioner Doris McGreevy, Commissioner David Prokop, Legal Counsel Lynne Krauza, Secretary Call to Order Pledge Approval of 2/14/17 Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meetin_q Please limit comments to no more than 5 minutes 1. Maintenance Update 2. Surveillance Equipment for Vets, Breakwater and Aldrich Lane— Specs for RFP 3. Veterans Park (a) Bathroom Facility Project—amend Resolution 2017-17 retaining LKMA (b) Beautify entrance — remove fence and install hedge and rain garden 4. Generator Quotes for the Lodge—Specs for RFP 5. Irrigation Contract 6. SandPro Equipment 7. Amend Employee Handbook 8. Breakwater Pavilion 9. Procurement Policy 10. Status of Open Purchase Orders RESOLUTIONS Resolution 2017-25 appointing Lenny Lewellyn as a part-time Park Attendant on a temporary basis Resolution 2017-26 amending the Mattituck Park District's Employee Handbook Resolution 2017-27 authorizing the Clerk to solicit bids for surveillance equipment at Vets, Breakwater and Aldrich Lane properties Resolution 2017-28 authorizing the Clerk to solicit bids for a generator for the Lodge Resolution 2017-29 amending Resolution 2017-17 retaining L.K. McLean Associates, P.C. for professional engineering services for the Veterans Park Bathroom Facility Project Resolution 2017-30 approving the Bill Register and authorizing payment of current bills Resolution 2017-31 setting the meeting schedule for April 2017 EXECUTIVE SESSION Matters Involving Employment of Particular Person(s) PUBLIC COMMENTS P MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES MARCH 9, 2017 Attendance Nicholas Deegan, Chairperson Doris McGreevy, Commissioner Gerard Goehringer, Commissioner David Prokop, Legal Counsel Shelley Maddaloni, Treasurer Lydia Tortora, Clerk Lynne Krauza, Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:28 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to approve the Minutes from the February 14, 2017 Meeting submitted via email. TREASURER'S REPORT S. Maddaloni said that sometimes she will come to the office and has found meeting packets sitting around and that we need to be careful not to leave this information out in the open as some of the documents contain our account numbers. D. McGreevy asked if we have a shredder and L. Tortora suggested that S. Maddaloni put them in a folder. S. Maddaloni said she keeps hers in a binder. D. Prokop said that all Commissioners should have the opportunity to review bank statements as part of the Treasurer's Report. L. Tortora suggested that S. Maddaloni make one copy and put it in a binder in a locked file cabinet in the office and then anytime a Commissioner wants to see it they could. D. Prokop said that the Commissioners are responsible for everything that comes before the Board and the auditors wanted the bank statements to be part of the Treasurer's Report. N. Deegan said he would be okay with L. Tortora's suggestion. S. Maddaloni said she liked L. Tortora's suggestion and would speak with the auditors for their opinion. She said it is hard to review the bank statements during our meetings with various items to be discussed. N. Deegan said we could designate a few minutes at each meeting to review bank statements. S. Maddaloni said that the payroll account(A.202) has been added to the balance sheet. She said we have 3 bank accounts now. She said we have $14,262.79 in the NOW Account and $1,477,852.98 in the Money Market Account, $1,418.64 in the Payroll Account and the liabilities and fund balance total $1,493,834.41. She said these numbers are meaningless as it relates to the bank statements because these are not the amounts as of today. She said she moves money from the Money Market Account to fund payroll. D. Prokop asked if we have a statement for the Payroll Account and she said it was included in the meeting packet. L. Tortora said the problem with meeting on the second Thursday of the month as it relates to the bank statements is the timing of when we receive the bank statements. S. Maddaloni said she spent 7 hours today working on her Report. D. Prokop questioned 7 hours to make copies of 3 pages and that it sounds like a big burden to comply and also asked why we talk about this every month. She said she is working through it and did a lot of work today with the recent bills that were received and could not finish her Report until today, the day of the meeting. She said she added the additional bills, updated the Bill Register, reran the balance sheet and budget. L. Tortora said there were not that many bills that were received since the Work Session. S. Maddaloni said she would like the cutoff to be a Tuesday and any additional bills be an add on. She said it is a lot of work for her because it all has to be done in a day and would be easier if it could be spread out over two days. S. Maddaloni reported that with the Bill Register that HealthPlex (Tim's health and dental insurance)that she has to create two more open Purchase Orders for these and will need N. Deegan to sign them. She asked if she should multiply the monthly amount x 10 and D. Prokop said so long as it is under the$4,000 limit. She said she will look into Sage for a program to reduce the open Purchase Order amounts and D. Prokop said he will look into Finance Manger software as well. D. Prokop said for S. Maddaloni to attach the open Purchase Order to the bills reflecting the reduced amounts or she could keep them in a book for this purpose. She said Care Connect (Ed's insurance) is lowered now with Tim being on a different plan. She said the Nawrocki Smith bill is for the December report. We are holding a Nawrocki Smith bill until we receive the next report. D. McGreevy said that GNS put more salt in again and said she thought we could have staff do this. G. Goehringer said we have major issues with the water system in general. D. McGreevy said it has been treated and that we should consider having maintenance staff handle and N. Deegan said we can look into this and maybe assign Tim this task. S. Maddaloni said that she hopes she got the budget right this time. She said she is becoming an expert with Excel and is doing the best she can with getting it to be perfect and feels it looks pretty good this month. She said everything lines up now. She asked how much more monies we may need for permits and said we may need to do a budget modification in the future. N. Deegan said there will probably be 1 or 2 more permits with Vets and DEC will be involved. He said he thinks the initial permit fee for the DEC is about$250. S. Maddaloni and the Commissioners then reviewed the bank statements starting with the Money Market Account. She said the opening balance is at the top of the page and the previous balance is for the end of January and beginning of February and there was 1 deposit in February for tax revenues. She said she moved funds for payroll and bills and we earned $55.69 in interest. G. Goehringer asked how many more tax payments we will receive from the Town and S. Maddaloni said 1 or 2 and we should receive one in May. L. Tortora suggested moving some of the monies from medical insurance because that amount is now reduced. D. Prokop questioned the small amount of interest we are receiving and asked S. Maddaloni her thoughts and she said she doesn't think banks are paying much in interest. She reminded everyone that she was able to get our fees reduced. L. Tortora said she made more interest on her personal accounts than the Park District is earning. D. McGreevy asked S. Maddaloni to inquire with Capital One Bank about increasing our interest return. D. Prokop suggested she give them information about other banks she spoke to about interest. L. Tortora said we should be e9rning interest on our checking and money market accounts. G. Goehringer suggested that S. Maddaloni contact Debbie Orlowski at BNB. D. Prokop said he will also make some calls to banki. D. Prokop and S. Maddaloni will report back to the Board on their findings. S. Maddaloni spoke about the statement for the new payroll account we opened at the auditors' recommendation. She said this account was started in February and she transfers the funds online a$ needed. S. Maddaloni asked if it was necessary to include copies of checks with the bank statements that are now part of her Report. D. Prokop asked if the Payroll Account was interest bearing and S. Maddaloni said she doesn't think it is. She said she believes we only get interest on the Money Market Account. D. Prokop asked her when she speaks with Capital One to ask if they can make that account interest bearing. He said to see if they can make all of our accounts interest bearing. S. Maddaloni then reviewed our main operating account which reflects 4 deposits which includes the monies L. Tortora brings in. She said there was a bounced check and L. Tortora explained that Boy Scout Troop 23's check bounced, she emailed them and requested a bank check and received the bank check and it was deposited. S. Maddaloni said that everything else on this statement reflects checks paid and there are photos attached of the checks and the analysis fee we are charged is also listed. D. Prokop said he feels we should not be charged any fees. S. Maddaloni said the auditors want her to add everything to the Bill Register, including bank fees, for full disclosure. S. Maddaloni will revise the Bill Register for the additional bills being reviewed tonight and send to L. Krauza. L. Tortora said if this is done after the meeting, what are the Commissioners approving. It was agreed that S. Maddaloni will revise the Bill Register and give to L. Krauza this evening and her Report will be accepted by the Board after the revised Bill Register is completed. S. Maddaloni said she provided a summary of the payroll journal that matches the bank statement. She said the payroll report from Paychex comes with the checks. She said the actual journal is much longer. D. Prokop asked what was included in the summary and she said a breakdown of all taxes. L. Tortora said the complete journal lists all employees including lifeguards and beach attendants, year-to-date salaries, time off, etc. S. Maddaloni said it can be 10-12 pages. N. Deegan said he would like the complete payroll journal submitted to the Board monthly. S. Maddaloni said she enters payroll online and can run any report and they are available in pdf format. She suggested she email the pdf reports to the Commissioners and D. Prokop with all attachments. All Commissioners agreed to this procedure. D. Prokop said the Board needs to formally review and approve these reports at our meetings and that email may be a problem. G. Goehringer said we cannot spend this much time every meeting on the Treasurer's Report. N. Deegan said next month we will be more familiar with the format and also said that he is willing to try the email submission. D. Prokop said there is no need for S. Maddaloni to walk us through every statement. It was agreed that for April, S. Maddaloni will email the Commissioners and D. Prokop the full payroll journal including all reports. S. Maddaloni asked L. Tortora if she would stamp the bills when they come in and N. Deegan prefers that all bills get stamped. S. Maddaloni circulated the additional bills to be reviewed and approved and wrote on the invoices where she was missing receipts. D. McGreevy will speak with the guys about the receipts. L. Tortora said Dave Reeve is the only one signing receipts for the Lpndfill and we should go back and review the auditors recommendation. D. McGreevy suggested they keep an envelope in each work truck and she said she will speak with the men about this matter. Motign by N. Deegan, seconded by G. Goehringer, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said her Report is very simple this month. She said she has a record of all deposits and money taken in from the Community Room and Lodge. She said she did not make copies because this record contains confidential information. She said this record reflects the event, date booked, type of event, permittee, phone number, number of people to attend, amount due and what was actually received. She said phone numbers are considered confidential information. G. Goehringer suggested she eliminate the confidential information. She said this was something extra she prepared and not part of her normal Report. The Commissioners and D. Prokop audited Boy Scout Troops 23 and 194 and everything was found to be in order. Motion by N. Deegan, seconded by D. McGreevy, all in favor and motion carried to accept and approve the Clerk's Report. Maintenance Update D. McGreevy reported that she spoke with the men today about the upcoming revised Employee Handbook and that they will receive it ahead of time to review and then she will meet with them to go over it. D. McGreevy said Tim is working hard at Vets painting the bathrooms and the walls are already painted, the janitor's room is painted, blowing walkways and that he cleans the bathrooms weekly. She said there'is a pine tree and stump to be removed in the playground area. G. Goehringer asked her to have the men make sure there is soap in the bathrooms and S. Maddaloni asked her to have the men clean the inside walls of the bathroom stalls. D. McGreevy said at Breakwater there is a broken swing to be replaced and she will ask Ed to order it. She said Tim and Ed said a new tractor can be stored at Bay Avenue or Vets. D. McGreevy said that Ed said he cleaned the gutters, fixed the doorjamb weather stripping, blew leaves and moved the goals at Aldrich Lane. D. McGreevy said at Love Lane they completed 1 float but ran out of rope. She will have the men get the rope at the hardware store. D. McGreevy said they installed a bench at Wolf Pit, Ed cut down more brush and a tree and cleaned out more brush. She said the tennis courts are cracked again at Bay Avenue. The porta pottie was moved to be used between the fields and tennis courts. D. McGreevy said that Tim will handle the garage door at the Lodge and said the outside door is okay. She will have the men paint it. L. Tortora asked her to have the men cut down the beach grass at Vets before it sprouts up because once it is up it can't be cut down and to have them rake out the dead brush. G. Goehringer said someone asked him about the lines at Aldrich Lane fields. He also asked about fertilizing the fields. N. Deegan said we are holding off due to regrading and G. Goehringer said we should put lime down on the fields and N. Deegan agreed. G. Goehringer said we should lime as quickly as possible. G. Goehringer said we should clean the beach at Breakwater by the third week in March before the piping plovers become an issue and suggested we use Doug Cooper as we have done in the past. D. McGreevy questioned why our men can't do the work. G. Goehringer said because we don't have the right equipment. L. Tortora said we are talking about the entire beach and she doesn't feel that the men would do it. It was agreed that we will do an add-on resolution for tonight's meeting retaining Doug Cooper to clean the debris at Breakwater Beach at a cost not to exceed $500 plus tipping fees. L. Tortora will prepare the Purchase Order for this matter. Surveillance Equipment for Vets, Breakwater and Aldrich Lane—Specs for RFP N. Deegan said he has not received all quotes yet and would like to consider doing this in- house. He said we could purchase the equipment and our guys do the installation. D. Prokop said we still need specs on what to purchase. N. Deegan to prepare specs and have them for the April Work Session. This matter will be placed on the Agenda for the April Work Session. Veterans Park Bathroom Facility Proiiect—amend Resolution 2017-17 retaining LKMA N. Deegan said we should have approved L.K. McLean Associates, P.G.'s Proposal dated 7/19/16. L. Tortora said the square footage and some information in the 7/19 Proposal differ from what we are now proposing for this Project. Chris Dwyer sent a sketch today of the new design. N. Deegan will speak to Chris Dwyer about this matter and report back to the Board. D. Prokop said we can always hold a Special Meeting if need be once this is worked out. Veterans Park—Beautify Entrance, etc. N. Deegan said he would like the Board to consider beautifying the entrance by removing the fence around the drainage area and installing a hedge row with plantings and a rain garden. L. Tortora said she felt this would be a safety issue and that prior Commissioners wanted the fence. G. Goehringer said he will speak with the Town's Building Inspector. G. Goehringer and N. Deegan will speak with Jon Shearin at Roy Reeve to inquire about any liability issues that may arise from removing the fence. Generator Quotes for the Lodge N. Deegan said we need to put this off for a month because he spoke with someone today and they sell two types and they will need to look at the building to be able to properly quote us. N. Deegan suggested we purchase the generator and hire an electrician to install it to keep our costs down. He said Mike McNeil from Cooper Power Systems will be able to advise us. G. Goehringer said the system will require maintenance. It was agreed that this matter will be placed on the April Work Session. Irrig&tion Contract N. Deegan said we do not have a contract at this time. D. McGreevy said we should go out to bid and N. Deegan agreed. L. Tortora showed the Commissioners what our prior contract was. N. Deegan said we paid $3,500 on parts and labor outside of the contract. He said we can have our staff replace sprinkler heads. L. Tortora will email the specs to the Commissioners. This matter will be placed on the April Work Session. SandPro Equipment N. Deegan said that Malvese has a used tractor for the baseball fields for$6,500. He said there is only 1,000 hours on it and it comes with the front blade and has rear rakes to do baseball and softball fields but does not come with a warranty. He said they will service it before we purchase it. G. Goehringer said we should hold off on this expense. D. McGreevy felt we should purchase it so we have it. D. Prokop said that we need to get prices for 3 new tractors. N. Deegan said, it was hard to find this one and not a lot of places carry it or have used ones. G. Goehringer suggested he check the State contract and he said he didn't find it there. L. Tortora said we need a written RFP to get quotes. This matter will be placed on the April Work Session. Amend Employee Handbook D. McGreevy and G. Goehringer are in favor of adopting the amended Employee Handbook. N. Deegan felt it was too much and draconian and L. Tortora reminded him it was the same one adopted in 2010 when he was on the Board. He felt we needed more time and was reminded that it was reviewed at last week's Work Session. D. Prokop said he has some cleanup changes for L. Tortora. At this time, N. Deegan's concerns were reviewed. N. Deegan had concerns about where to keep employee files and D. McGreevy suggested we put them in the Records Room that is locked. He was concerned about the wording for sick time, overtime, comp time, holiday pay, personal property, accident reports, disciplinary,jury duty, subpoenas and witness duty. D. Prokop said subpoenas and witness duty can be removed. L. Tortora said that any employee that works more than 40 hours gets overtime or comp time, their choice. D. Prokop said regarding personal property we have never had an issue come up and we might be making too much of it. Breakwater Pavilion L. Tortora said that the Town is holding a public hearing on March 28, 2017 at 9:00 a.m. for this matter. She said it is important that the Commissioners be there if possible to answer any questions. She said she hopes it will be approved at that time. She suggested we proceed with authorizing the Clerk to solicit bids and we will place an add-on resolution for tonight's meeting making it subject to Legal Counsel approval. She said we need to stake the area and contact piping plover people to let them know. She said George Lomaga is aware ofthe public hearing date. L. Tortora said she will work with Chris Dwyer. Procurement Policy L. Tortora distributed copies of our Procurement Policy to the Commissioners and D. Prokop and said we need to update it. She said we need to revise the RFQ procedure. She said we should remove fax and replace it with email. She said we need to remove credit cards and refer to them as charge cards, and consider changing the$500 threshold and establishing petty cash. D. Prokpp said this would be a good idea to make us more diligent. D. Prokop said to psk the auditgrs about petty cash. N. Deegan said we should consider a $10,000 limit on professional services and G. Goehringer did not agree. D. Prokop said he will review our current Policy and we can consider changes. L. Tortora and D. Prokop will work on revisions. This matter will be placed on the April Work Session. Miscellaneous D. McGreevy spoke to Ed and Tim and asked Ed to show Tim how to hook up the PA system for the Easter Egg Hunt. Public Comment There was no one in attendance from the public at our meeting. RESOLUTIONS Resolution 2017-25 appointing Lenny Lewellyn as a part-time Park Attendant on a temporary basis was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried 2 to 1 to approve Resolution 2017-25. Resolution 2017-26 amending the Park District's Employee Handbook was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-26. Resolution 2017-27 authorizing the Clerk to solicit bids for surveillance equipment at Vets, Breakwater and Aldrich Lane properties was unanimously tabled to the 4/13/17 meeting. Resolution 2017-28 authorizing the Clerk to solicit bids for a generator for the Lodge was unanimously tabled to the 4/13/17 meeting. Resolution 2017-29 amending Resolution 2017-17 retaining L.K. McLean Associates, P.C. for professional engineering services for the Veterans Park Bathroom Facility Project in accordance with their 7/19/16 Proposal was unanimously withdrawn. Resolution 2017-30 approving the Bill Register and payment of the current bills was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-30. Resolution 2017-31 setting the meeting schedule for April 2017 was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-31. Resolution 2017-32 authorizing Doug Cooper to perform a cleanup of the debris at Breakwater Beac was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-32. Resolution 2017-33 authorizing the Clerk to solicit bids for the Breakwater Pavilion Project was unanimously approved. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried unanimously to approve Resolution 2017-33. EXECUTIVE SESSION Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried for the Commissioners and Legal Counsel to go into Executive Session at 9:45 p.m. to discuss personnel. Motion by D. McGreevy, seconded by G. Goehringer, all in favor and motion carried to come out of Executive Session at 9:30 p.m. There being no further business to come before the meeting, motion by D. McGreevy, seconded by G. Goehringer all in favor and motion carried to adjourn the meeting at 9:45 p.m. RESOLUTION 2017-25 RESOLUTION APPOINTING LENNY LEWELLYN AS PART-TIME SEASONAL PARK ATTENDANT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Leonard Lewellyn to the position of Seasonal Park Attendant, part-time, effective April 1, 2017, on a temporary basis, at an hourly rate of $15.00 to perform such duties as described, and on file, with the Suffolk County Department of Civil Service. RESULT: ADOPTED 3/9117 (2 to 1) AYES: D. McGreevy and G. Goehringer NAYES: N. Deegan (abstained) RESOLUTION 2017-26 RESOLUTION ADOPTING AMENDMENT TO EMPLOYEE HANDBOOK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Employee Handbook attached hereto effective immediately, subject to the approval of Legal Counsel. RESULT: ADOPTED 3/9/17 (Unanimous) RESOLUTION 2017-27 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR SURVEILLANCE EQUIPMENT AT VETS, BREAKWATER AND ALDRICH LANE PROPERTIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for surveillance equipment for Vets, Breakwater and Aldrich Lane properties. RESULT: TABLED TO THE 4/13/17 MEETING RESOLUTION 2017-28 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR A GENERATOR FOR THE LODGE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for a generator for the Lodge. RESULT: TABLED TO THE 4/13/17 MEETING RESOLUTION 2017-29 RESOLUTION AMENDING RESOLUTION 2017-17 RETAINING L.K. MCLEAN ASSOCIATES, P.C. FOR THE VETERANS PARK BATHROOM FACILITY PROJECT RESOLVED that the.Board of Commissioners of the Mattituck Park District hereby amend Resolution 2017-17 as follows: RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for professional engineering, architectural and design services, including permitting, for the Veterans Park Bathroom Facility Project, all in accordance with their Proposal dated july 7, 24 6 July 19, 2016, at a cost not to exceed $9,06500 $14,380.00, subject to L.K. McLean Associates, P.C. obtaining a no jurisdiction letter and SEQRA determination. RESULT: WITHDRAWN 3/9/17 RESOLUTION 2017-30 RESOLUTION APPROVING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the March 9, 2017 meeting and further authorizes payment of the current bills. RESULT: ADOPTED 3/9/17 (Unanimous) RESOLUTION 2017-31 RESOLUTION SETTING MEETING DATES FOR APRIL 2017 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of April 2017: Work Session, Thursday, April 6, 2017 at 6:30 p.m., monthly meeting, Thursday, April 13, 2017 at 6:30 p.m. RESULT: ADOPTED 3/9/17 (Unanimous) RESOLUTION 2017-32 RESOLUTION AUTHORIZING DOUG COOPER TO CLEAN UP DEBRIS AT BREAKWATER BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Doug Cooper to clean up debris at Breakwater Beach at a cost not to exceed $500 plus Town Landfill tipping fees. RESULT: ADOPTED 3/9/17 (Unanimous) RESOLUTION 2017-33 RESOLUTION AUTHORIZING THE CLERK TO SOLICIT BIDS FOR THE BREAKWATER PAVILION PROJECT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Clerk to solicit bids for the Breakwater Pavilion Project, subject to Legal Counsel approval. RESULT: ADOPTED 3/9/17 (Unanimous) Matfituck Park District Balance Sheet 3!912017 Assats Account jAccount Name Balance A.200 lCash 14,262.79 A.201 Cash in Time 1,477,852.98 A.202 Payroll Account 1,418.64 A.210 PettyCash 300.00 Total Assets 1,493,834.41 Liabilities Account Account Dame Balance A.021 NYS Tax Payable 0.00 A.022 f�ederai fax Payable 0.00 A.026 FICA Tax Payable 0.00 Total Liabilities 0.00 A.909 Fund Balance 1,493,834-.41 Total Liabilities plus Fund Balance 1,493,834.41 ** PAYCHEX REMOVES FUNDS FOR TAX LIABILITIES ON DATE PAYROLL IS DONE BILL REGISTER MARCH 2017 Check Payee DaleAmount _ ACH FIDELIS 3/2/2017�� $358.71 TIM HEALTH INSURANCE 25775 HEALTHPLEX 3/2/2017 $11.00 TIM DENTAL INSURANCE 25776 TOWN OF SOUTHOLD 3/2/2017 $100.00 DEMO PERMIT FEE 25792 BERGO 3/2/2017 $4449.54 JANITORIAL SUPPLIES 25801 BP 3/2/2017 $312.39 25780 CARECONNlECT 3/2/2017 $1,286.00 ED ONLY 25778 C.F.VAN DUZER 3/2/2017 $211.78 25790 C.F.VAN DUZER 3/2/2017 $57.93 25782 GNS MERMAID 3/2/2017 $131.45 25779 HARRY GOLDMAN 3/2/2017 $60.00 25800 JAMESPORT HARDWARE 3/2/2017 $1_4.90 25789 L.K. McLEAN �_-__ 3/2/2017 $509.50 - 25797 MARJAM 3/2/2017 $210.82 25781 MATTITUCK PLUMBING & HEATING 3/2/2017 $37,00 25784 MATTITUCK SANITATION_ 3/212017 $259.00 --- 25783 NATIONAL GRID 3/2/2017 $353.61 25777 NAWROCKI SMITH3/2/2017 $1,000.00 1 DECEMBER REPORT 25788 NORTHEASTERN EQ ' _ 3/2/2017 - - $30.26 - -- 25799 NORTHEASTERN EQ 3/?J2017_ $20.00 - 25793 NYSIF -~ 3/2/2017 - - $598.42 25791 OPTIMUM 3/2/2017 _$43.66 1 25798_ORLOWSKI 3/2/2017 $335.60 25796 PROKOP, DAVE __ 3/212017_ $928.33 ! -- 25786 PSEG _ 3/2/2017_ $1,397.73 25795 SCWA 31212017 $53.12 � 25794 SOUTHOLD SOLID WASTE_ 3/2/2017 $47.40 25787 VERIZON 3/2/2017 $24_1.23 25785 VERIZON WIRELESS 3/2/2017 $163.31 - - -- --TOTALS _ U&2-69 _- add-on ---- T ACH ICAPITALONE - - 2/24/20171 116.16 SANK FEE Mattituck Park District j Income Statement Compared with Budget For the Three Months Ending March 31,2017 Account ID Description Current Month to Date Year to Date Remaining Budget Budget A.1001 Real Property Taxes $ 420,39I $ 0.00 $ 352,011.44 (68,379.56) A.1090 Interest-Real Prop.Tax 0 0.00 0.00 0.00 A.2401 Interest&Earnings 1,300 51.76 51.76 (1,248.24 A.2440 Concession Rental 400 0.00 0.00 (400.00) A 2590 Beach Fee Non-Resident 6,000 0.00 0.00 6,000.00) A-2591 Beach Fee Resident 7,000 0.00 0.00 (7,000.00) A.2650 Sale of Excess Materials 0 0.00 0.00 0.00 A.2680 Insurance Recoveries 0 0.00 0.00 0.00 A.2705 Gifts&Donations 650 0.00 0.00 (650A0) A.2771 Other Revenues 37,000 0.00 0.00 (37,000.00) a.2771.1 LODGE 0 1,750.00 1,750.00 1,750.00 A.2771.2 , COMM ROOM 0 800.00 800.00 800.00 A.2771.3 PICNIC 0 0.00 0.00 0.00 A.2771.4 FLD USAGE 0 0.00 0.00 0.00 A.3000 Sale of Real Property 0 0.00 0.00 0.00 A.3771 State Aide-Parks&Rec 0 0.00 0.00 0.00 A.3960 NYS Emergency Man.Aid 0 0.00 0.00 0.00 A_4950 Federal Grant(CDBG) 0 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 0 0.00 0.00 0.00 A.599 Appropriated Fund Balance 250,000 0.00 0.00 250,000.00 Total Revenues 722,741 2,602 354,613 368,128 A.5650.12 Parking Attend.,Hourly 19,000 0.00 157.08 (18,842.92) A.7110.12 Parks,Part-Time Hourly 20,000 627.95 2,583.36 (17,416.64) A.7111.12 Parks,Full-time Howl87,200 2,555.53 11,227.92 75,972.08 A.7112.12 Parks,Office 35,000 1,055.40 5,250.57 (29,749.43) A.711OA52 Secretary 7,252 23854 1,192.71 (6,059.29) A.7110.453 Treasurer 8,155 289.66 1,44828 (6,706.72) A.7180.11 Beach Manager 5,500 0.00 0.00 (5,500.00) A.7180.12 Beaches,Hourly 24,893 0.00 0.73 24,893.73) Total Personnel Expense 207,000 4,767.08 21,859.19 (185,140.81) A.7110242 Site Improvements 275,000 509.60 509.60 (274490.40 A.7110.243 Equipment 60,000 0.00 376.57 (59,623.43) Total Capital Outlay 335,000 609.60 1,386.17 333,613.83) i A.7110.411 Supplies&Materials 40,000 1,589.36 5,252.82 (34,747.18) A.7110.412 Office Stationary 500 0.00 0.00 (500.00 A.7110.421 Telephone 3,900 44820 1,263.02 (2,636.98) A.7110.422 Electric 11,500 1,397.73 3,480.46 (8,019.54) A.7110.423 Water 500 53.12 53.12 (446.88) A.7110.424 Natural Gas 3,500 623.32 1,814.34 (1,685.66) A.7110.431 Insurance 25,000 598.42 1,755.24 (23,244.76) A.7110.442 Site Maint/Facility Rprs 26,000 319.00 2,508.64 (23,491.36) A.7110.443 Equipment Repairs 3,000 0.00 529.21 (2,470.79) A.7110.451 Legal Council 12,000 928.33 2,784.99 (9,215.01) A_7110.461 Postage 550 0.00 106.30 (443.70) A.7110.454 Election Tellers 300 0.00 0.00 (300.00) A,7110.455 Auditing Services 10,000 1,000.00 2!100.00 (8,000.00) A-71IOA62 Permits 975 100.00 500.00 (475.00 Total Contractual Expense 137,725 7,057.48 22,154.44 (115,570.56) A.9030.8 FICA,Ernploym Benefits 20,000 954.61 4,717.90 (15,282.10) A.9060.8 Medical Insurance 15,0001 1,655.71 5,044.71 (9,955.29) 3/9/2017 at 6:02 PM For Management Purposes Only Page-1 Mattituck Park District a Income Statement Compared with Budget For the Three Months Ending March 31,2017 Account ID Description Current Month to Date Year to Date Remaining Budget I Budget Total Employee Benefits 35,000 1,655.71 5,044.71 ' (29,955.29) Total Expenditures $ 749,7251S 14,089.97i$ 50,444.51 699,280.49 I I I 3/9/2017 at 6:02 PM For Management Purposes Only Page:2 Clerk's Report of Receipts Period Covering February 1 - February 28 , 2017 Deposit Other Revenue Picnic Comm Total Beach Federal Concession Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report 1,025.00 $ - $ 40000 $ - $ - $ 1,42500 $ - $ - $ - Totals Previously Reported 1,02500 $ - $ 400.00 $ - $ - $ 1,425.00 $ - $ - $ - - February Report 2/21/17 Boy Scouts Ame. Troop 23 Usage Fee 3/4, 5&6 $ 350.00 2/23/17 Boy Scouts Troop 194 Usage Fee 3/11 & 12 $ 375.00 2/23/17 Christopher Psyllos Usage Fee 7/9/17 400.00 Brenda Pace for Boy Scout 2/23/17 Troop 23 Usage Fee 3/4, 5&6 $ 22500 Bank notice check returned insufficent funds. Payee Brenda 2/27/17 Pace$225 00 dep'd 2/23 Usage Fee 3/4, 5&6 $ (225 00) NOTE: Check deposited 2/23 from Brenda Pace bounced FEBRUARY RECEIPTS: 725.00 $ - $ 400.00 $ - $ - $ 1,12500 $ - $ - $ - - YEAR TO DATE 1,750 00 $ - $ 800 00 $ - $ - $ 2,550 00 $ - $ - $ - - PAGE1 3/9/2017