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HomeMy WebLinkAboutTree & Stump Removal - Rejected ELIZABETH A. NEVILLE, MMC ® :i` Town Hall,53095 Main Road TOWN CLERK � .,.� � �,�, ^•' � P.O.Box 1179 ® .- Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ® .R Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� _ �® www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 7, 2017 Ryan Dooley North Fork Tree, Inc PO Box 518 Southold, NY 11971 Dear Mr Dooley: At the regular Town Board meeting held on June 20, 2017, the Town Board rejected all bids for removal of trees and limbs. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, 5 L��MLU--- Lynda M Rudder Deputy Town Clerk Ens. ELIZABETH A. NEVILLE, MMC ®� � Town Hall,53095 Main Road TOWN CLERK �� � P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ®,�y ® ®�� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®,d �`� www.southoldtowany.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD August 7, 2017 Jonathan Shipman Shamrock Tree Company PO Box 1472 Mattituck, NY 11952 Dear Mr Shipman: At the regular Town Board meeting held on August 1, 2017, the Town Board rejected all bids for removal of trees and limbs. A certified copy of the resolution is enclosed. Your bid deposit is being returned to you. Thank you for your bid. Very truly yours, V � Lynda M Rudder Deputy Town Clerk Ens. RESOLUTION 2017-548 ADOPTED DOC ID: 13153 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-548 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 20, 2017: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids received for removal of trees and limbs and be it further RESOLVED that the Town Board of the Town of Southold authorizes and directs the Town Clerk to re-bid. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Southold Town Board - Letter Board Meeting of August 1, 2017 s�UfO(,�C RESOLUTION 2017-662 Item # 5.7 ADOPTED DOC ID: 13242 �y THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-662 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 1, 2017: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids received for removal of trees and limbs. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Russell ABSENT: Louisa P. Evans Generated August 2. 2017 Page 16 ��og�FFG ELIZABETH A.NEVILLE,MXIC �Z. y Town Hall,53095 Main Road TOWN CLERKo P.O.Box 1179 = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS .F Fax(631)765-6145 MARRIAGE OFFICERy t' RECORDS MANAGEMENT OFFICER �® Telephone(631)765-1800 Ol J�["�` www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Tree & Stump Removal Bid Opening 07/13/17 2:00 P.M. One (1) Bid Received Location#1 Location#2 Shamrock Tree Company $8,500 $10,000 (5) PO Box 1472 18,000 (10) Mattituck,NY 11952 21,000 (15) 631/298-2175 25,000 (25) Jonathan Shipman C. 1 3 d i #Ir•„ CASHIERS CHECK 0130001229 j ll DATE O t rr 12 rr 17 50-6661214 } i'flxC PAY TO THE T01.041 CLEF.-K OF SOUTHOLD � $ 1 r,u e clo ORDER OF `e j.3s rs s� DOLLARS ?Y; .l/ra r/ncurizeirG/,ran,cri/nrccGGru/r��oruur! •%rirG.t%rtur/rvula.(ae/eu/c rrirt/eictic;�ontcrnra�/;t/ia nce ol—View�rrtru•c<r uallinr ease a x �. iM TWO NATURES REQUiR 1 0 ER$100,00000 eB VOID AFTER 90 DAYS �`J `. ✓ �'t BNB ® ....A SwAa. lyp u'0 L3000 1 2 29ii'--i:'0 2 L4066E7i: 0 L00 234475u' O OEUJZE EJ18— i S TREE AND STUMP REMOVAL REQUEST FOR PROPOSAL Location #1 - Shipyard Lane, East Marion. Removal of five (5) trees and one limb. $ Location-#2 — Mount Beulah, Southold. Removal of five (5) trees $ > '� ionav Removal of ten (10) trees. Removal of fifteen (15) trees. $ al000 Removal of twenty (20) trees. $ -..s000 TA 1s 1 .5 e//G+d -50CA / All trees are marked with a Pink Ribbon near the bottom. The successful contractor will be responsible for the complete removal,of the entire tree to grade and grinding of the stump 6" below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs, trees and debris for disposal. The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration. STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly,to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that T n t%4A R A sh,W&I 9h of the (Name of signatory) 54 AMeaC 1< %/,(t C v , Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: TREE AND STUMP REMOVAL and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by 54k i,.® C� _corporation at a meeting of the Board of Directors, held on the /3 day of 3v/ , 20 /7 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature Ivl��C��IV I�p►SZ- � �C�31 - 2qT�-21 -5 #0002084280 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county,being duly sworn,says that she is Principal Clerk of THE SUFFOLK TIMES , a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 06/29/2017 Principal Clerk Sworn to before me this day of CHRISTINA VOLINSKI NOTARY PUBLIC-STATE OF NEW YORK No. 01V06105050 Qualified in Suffolk County My 8emmission Expires February 28.2020 r TYPESET. Mon Jun 26 15.57.48 EDT 2017 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in accor- dance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for Tree and Stump Removal at two(2)locations within Southold Town for the Highway Department The successful contractor will be responsi- ble for the complete removal of the entire tree to grade and grinding of the stump 6"below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs,trees and debris for disposal The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration Specifications and Job descriptions are available at the Town Clerk's office,53095 Main Road,Southold,N Y between the hours of 8 00 A M and 4 00 P M.,Monday through Friday,excluding holidays,(631-765-1800) The sealed bids, together with a Non- Collusive Bid Certificate and bank draft or certified check in the amount of$100 00,will be received by the Town Clerk of the Town of Southold,at the Southold Town Hall,PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M.,Thursday,July 13, 2017,at which time they will be opened and read aloud in public.The Town Board of the Town of Southold reserves the right to re- ject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in en- velopes plainly marked`Bid on Stump",and submitted to the Office of the Town Clerk The bid price shall not include any tax,fed- eral,state,or local,from which the Town of Southold is exempt Dated June 22,2017 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK i r Southold Town Board - Letter Board Meeting of June 20, 2017 RESOLUTION 2017-548 Item # 5.7 a2 o'a °`�'�""ate ADOPTED DOC ID: 13153 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-548 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 20, 2017: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids received for removal of trees and limbs and be it further RESOLVED that the Town Board of the Town of Southold authorizes and directs the Town Clerk to re-bid. a a0 Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated June 20, 2017 Page 16 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for Tree and Stump Removal at two (2) locations within Southold Town for the Highway Department. The successful contractor will be responsible for the complete removal of the entire tree to grade and grinding of the stump 6" below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs, trees and debris for disposal. The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration. Specifications and job descriptions are available at the Town Clerk's office, 53095 Main Road, Southold, N Y between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday, excluding holidays, (631-765-1800). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, July 13, 2017, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Stump", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 22, 2017 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JULY 6, 2017, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board TREE AND STUMP REMOVAL REQUEST FOR PROPOSAL Location #1 - Shipyard Lane, East Marion. Removal of five (5) trees and one limb. $ Location #2 — Mount Beulah, Southold. Removal of five (5) trees. $ Removal of ten (10) trees. $ Removal of fifteen (15) trees. $ Removal of twenty (20) trees. $ All trees are marked with a Pink Ribbon near the bottom. The successful contractor will be responsible for the complete removal of the entire tree to grade and grinding of the stump 6" below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs, trees and debris for disposal. The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration. STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: TREE AND STUMP REMOVAL and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by _corporation at a meeting of the Board of Directors, held on the day of , 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 1 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 28th day of June , 2017, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. Bid for Tree & Stump removal r (Tlizabeth A. Neville outhold Town Clerk Sworn before m is a S day of , 2017. N tary Public LYNDA M RUDDER Notary Public, State of New York No. 01 RU6020932 Qualified in Suffolk county 14 Commission Expires March 8,20 a ,r LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for Tree and Stump Removal at two (2) locations within Southold Town for the Highway Department. The successful contractor will be responsible for the complete removal of the entire tree to grade and grinding of the stump 6"below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs, trees and debris for disposal. The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration. Specifications and job descriptions are available at the Town Clerk's office, 53095 Main Road, Southold, N Y between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday, excluding holidays, (631-765-1800). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, July 13, 2017, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Stump", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: June 22, 2017 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JULY 6, 2017, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board i� TREE AND STUMP REMOVAL REQUEST FOR PROPOSAL Location #1 - Shipyard Lane, East Marion. Removal of five (5) trees and one limb. $ Location #2 — Mount Beulah, Southold. Removal of five (5) trees. $ Removal of ten (10) trees. $ Removal of fifteen (15) trees. $ Removal of twenty (20) trees. $ All trees are marked with a Pink Ribbon near the bottom. The successful contractor will be responsible for the complete removal of the entire tree to grade and grinding of the stump 6" below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs, trees and debris for disposal. The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration. STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that of the (Name of signatory) Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: TREE AND STUMP REMOVAL and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of Directors, held on the day of , 20 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. Signature 1 Rudder, Lynda From: legals <legals@timesreview.com> Sent: Thursday,June 22, 2017 9:12 AM To: Rudder, Lynda Subject: Re: stump2 for publication Ok,will do! Thanks F"Tumles REVISW Lindsay Denston Assistant Safes Coordinator 631.298.3200 ext. 235 631.354.8032 (direct) 631.298.0410(fax) Ldenston@timesreview.com www.timesreview.com From: "Rudder, Lynda" <Ivnda.rudder@town.southold.nv.us> Date:Thursday,June 22, 2017 9:09 AM To: Lindsay Riemer<legals@timesreview.com>, "Lisa Finn (lisaahfinn@gmail.com)" <lisaahfinn@gmail.com>, "Michaelis, Jessica" <iessicam@southoldtownny.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.ny.us>, "Southold Local (denise@southoldlocal.com)" <denise@southoldlocal.com>, "Dinizio,James" <iames.dinizio@town.southold.nv.us>, "Doherty,Jill" <iill.doherty@town.southold.nv.us>, "Doroski, Bonnie" <Bonnie.Doroski@town.southold.nv.us>, "Ghosio, Bob" <bob.ghosio@town.southold.ny.us>, Louisa Evans <lPevans06390@gmail.com>, "Neville, Elizabeth" <E.Neville@town.southold.nv.us>, "Noncarrow, Denis" <denisn@southoldtownny.Rov>, "Norklun, Stacey" <Stacey.Norklun @town.southold.ny.us>, "Russell,Scott" <scottr@southoldtownny.gov>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.ny.us>, William Ruland <rulandfarm@vahoo.com>, "Duffy, Bill" <billd@southoldtownny.gov>, "Hagan, Damon" <damonh@southoldtownny.gov>, "Silleck, Mary" <marvs@southoldtownny.gov> Cc: "Orlando,Vincent" <vincent.orlando@town.southold.nv.us>, "Tabor, Roger" <rogert@southoldtownny.gov> Subject: RE: stump2 for publication Please publish in the 6/29 edition instead of the 7/6 edition,thanks From: Rudder, Lynda Sent: Thursday, June 22, 2017 9:06 AM To: leaals(cbtimesreview.com; Lisa Finn (lisaahfinn(&gmail.com); Michaelis, Jessica; Reisenberg, Lloyd; Southold Local (denise@southoldlocal.com); Dinizio, James; Doherty, Jill; Doroski, Bonnie; Ghosio, Bob; Louisa Evans; Neville, Elizabeth; Noncarrow, Denis; Norklun, Stacey; Rudder, Lynda; Russell, Scott; Standish, Lauren; Tomaszewski, Michelle; William Ruland; Duffy, Bill; Hagan, Damon; Silleck, Mary Cc: Orlando, Vincent; Tabor, Roger Subject: stump2 for publication 1 �®gVFFOL,��O ELIZABETH A.NEVILLE,MMC may® r/y Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 CA Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®.( �a www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING Tree & Stump Removal Bid Opening 6/1/17 2:00 P.M. One (1) Bid Received Location#1 Location#2 Ryan Dooley $3,800.00 $9,000.00 (20) North Fork Tree, Inc $10,000.00 (23) PO Box 518 Southold, NY 11971 631/765-8858 $urrae, RESOLUTION 2017-548 � F s f y°a ADOPTED DOC ID: 13153 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-548 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 20, 2017: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids received for removal of trees and limbs and be it further RESOLVED that the Town Board of the Town of Southold authorizes and directs the Town Clerk to re-bid. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell ,1 TREE AND STUMP REMOVAL REQUEST FOR PROPOSAL Location #1 - Shipyard Lane, East Marion. Removal of five (5) trees and one limb. Total written in words Location #2 — Mount Beulah, Southold. Removal of twenty (20) trees. 000, ®O 1Ue n e TI%auS"AIVCI —0C C L Ct,f S' Total written in words Removal of twenty three (23) trees. $ leo (994. dC� w J&os&W ZZI/krS otal written in words All trees are marked with a Pink Ribbon near the bottom. The successful contractor will be responsible for the complete removal of the entire tree to grade and grinding of the stump 6"below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs,trees and debris for disposal. The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration. f RIDER. REGARDING PAYMENT UNDER MUNICIPAL CONTRACTS The Town of Southold (hereinafter the "Town") shall pay Wag, I;tL k �.. (hereinafter the "Contractor") upon the submission of a voucher at the appropriat billing. Such voucher shall be due and payable within 45 days after receipt of such voucher, but such sum shall not be due and payable by the Town until the Town Board of the Town has received such a voucher and has audited and approved for payment the voucher to be submitted by Contractor in connection therewith. The Town Board shall process any voucher received from Contractor as expeditiously as possible. In the event that the Town disputes or objects to any portion of any voucher submitted by Contractor pursuant to this paragraph, the Town shall, within 30 days of the receipt of such voucher, notify Contractor in writing of such dispute or objection. Contractor acknowledges that Contractor is familiar with the requirements of section 118 of the Town Law which, in effect, prohibit payment of any of Contractor's claims against the Town unless an itemized voucher therefore shall have been presented to the Town Board or Town Comptroller and shall have been audited and allowed by the Town Board or Town Comptroller. The acceptance by the Contractor of the payment shall be, and shall operate as a release to the Town from all claims and all liabilities to the Contractor for all the things done or furnished in connection with this work and for every act and neglect of the Town and others relating to or arising out of, this Contract, except Contractor's claims for interest upon the final payment, if this payment be improperly delayed. No payment, however final or otherwise, shall operate to i release the Contractor or its sureties from any obligations under this Contract. Dated: 0 I odd/7 CONTRACTOR TOWN OF SOUTHOLD By: r�G► tC� e By: yt Name: Offic r or Authorized gent Title: E LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for Tree and Stump Removal at two (2) locations within Southold Town for the Highway Department. The successful contractor will be responsible for the complete removal of the entire tree to grade and grinding of the stump 6"below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs, trees and debris for disposal. The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration. f' Specifications and job descriptions are available at the Town Clerk's office, 53095 Main Road, Southold, N Y between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday, excluding holidays, (631-765-1800). " The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, June 1, 2017, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the rilzht to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Stump", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 9, 2017 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 25, 2017, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury;non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief. (1) The prices in-this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening,directly or indirectly,to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification,and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder,as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that gwx_ M DoaI�u of the (Name of signatory) ,Ly/6 >m TP2 k Lu.00lfseaA, Ze,, Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this corporation for the following Project: D and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss- statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by Tri f tp a Xw corporation at a meeting of the Board of Directors,held on the -All`s+- day of Meld 4 (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch.751, Sec. 103-d, as amended& L effective on September 1, 1965. Signature 1 '#0002068450 STATE OF NEW YORK) )SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck,in said county,being duly sworn,says that she is Principal Clerk of THE SUFFOLK TIMES , a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 weeks(s),successfully commencing on 05/25/2017 7k ��O_ Principal Clerk Sworn to before me this 3R) day of Aku DINA'VOLINSKII NOTARY PUBLIC-STATE OF NEW YORK No. 01V06105050 Quallfled in Suffolk County My C©fflnlls9lah hFwas Febmery 28,2020 w TYPESET Mon May 22 16 23 55 EDT 2017 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN,in accor- dance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for nee and Stump Removal at two(2)locations within Southold Town for the Highway Department The successful contractor will be responsi- ble for the complete removal of the entire tree to grade and grinding of the stump 6"below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs,trees and debris for disposal The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration Specifications and job descriptions are available at the Town Clerk's office,53095 Main Road,Southold,N Y between the hours of 8.00 A M.and 4.00 P M,Monday through Friday,excluding holidays,(631-765-1800). The sealed bids, together with a Non- Collusive Bid Certificate and bank draft or certified check in the amount of$100 00,will be received by the Town Clerk of the Town of Southold,at the Southold Town Hall,PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, June 1, 2017,at which time they will be opened and read aloud in public The Town Board of the Town of Southold reserves the right to re- ject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in en- velopes plainly marked`Bid on Stump",and submitted to the Office of the Town Clerk. The bid price shall not include any tax,fed- eral,state,or local,from which the Town of Southold is exempt Dated May 9,2017 ELIZABETH A NEVILLE SOUTHOLD TOWN CLERK 2068450 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 191h day of - May , 2017; a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. Bid for Stump Removal Elizabeth A.Neville Southold Town Clerk Sworn before me this 19th day of M , 2017. (JAL—7(�A 0 _ otary Public LYNDA M RUDDER 140tary Public1RU602,State of Neal YOA No.00932 oualrf�ed m Sresf 1K Coretj 8120 C...ission Exp LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for Tree and Stump Removal at two (2) locations within Southold Town for the Highway Department. The successful contractor will be responsible for the complete removal of the entire tree to grade and grinding of the stump 6"below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs, trees and debris for disposal. The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration. Specifications and job descriptions are available at the Town Clerk's office, 53095 Main Road, Southold, N Y between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday, excluding holidays, (631-765-1800). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00-P.M., Thursday, June 1, 2017, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Stump", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: May 9, 2017 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON MAY 25, 2017, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board I TREE AND STUMP REMOVAL REQUEST FOR PROPOSAL Location #1 - Shipyard Lane, East Marion. Removal of five (5) trees and one limb. Total written in words Location #2 — Mount Beulah, Southold. Removal of twenty (20) trees. Total written in words Removal of twenty three (23) trees. Total written in words All trees are marked with a Pink Ribbon near the bottom. The successful contractor will be responsible for the complete removal of the entire tree to grade and grinding of the stump 6"below grade while working in harmony with the Highway department, which will supply dump trucks and a Pay Loader that will take the limbs,trees and debris for disposal. The Highway Department will also be responsible for the stump grinding material removal and topsoil grass restoration. RIDER REGARDING PAYMENT UNDER MUNICIPAL CONTRACTS The Town of Southold (hereinafter the "Town") shall pay (hereinafter the "Contractor") upon the submission of a voucher at the appropriate time of billing.`Such voucher shall be due and payable within 45 days after receipt of such voucher, but such sum shall not be due and payable by the Town until the Town Board of the Town has received such a voucher and has audited and approved for payment the voucher to be submitted by Contractor in connection therewith. The Town Board shall process any voucher received from Contractor as expeditiously as possible. In the event that the Town disputes or objects to any portion of any voucher submitted by Contractor pursuant to this paragraph, the Town shall, within 30 days of the receipt of such voucher, notify Contractor in writing of such dispute or objection. Contractor acknowledges that Contractor is familiar with the requirements of section 118 of the Town Law which, in effect, prohibit payment of any of Contractor's claims against the Town unless an itemized voucher therefore shall have,been presented to the Town Board or Town Comptroller and shall have been audited and allowed by the Town Board or Town Comptroller. The acceptance by the Contractor of the payment shall be, and shall operate as a release to the Town from all claims and all liabilities to the Contractor for all the things done or furnished in connection with this work and for every act and neglect of the Town and others relating to or arising out of, this Contract, except Contractor's claims for interest upon the final payment, if this payment be improperly delayed. No payment, however final or otherwise, shall operate to release the Contractor or its sureties from any obligations under this Contract. Dated:, CONTRACTOR TOWN OF SOUTHOLD By: By: Name: , Officer or Authorized Agent Title: s Rudder, Lynda From: legals <legals@timesreview.com> Sent: Friday, May 19, 2017 10:33 AM To: Rudder, Lynda Subject: Re: stump for publication The legal notice has been scheduled to be published in the 5/25 edition of the Suffolk Times. Thank you! Tim REVIEW Lindsay Denston Assistant Sales Coordinator 631.298.3200 ext. 235 631.354.8032 (direct) 631.298.0410(fax) Ldenston@timesreview.com www.timesreview.com From: "Rudder, Lynda" <Ivnda.rudder@town.southold.ny.us> Date: Friday, May 19, 2017 10:19 AM To: Lindsay Riemer<legals@timesreview.com>, "Lisa Finn (lisaahfinn@gmail.com)" <lisaahfinn@gmail.com>, "Michaelis, Jessica" <iessicam@southoldtownny.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.ny.us>, "Southold Local (denise@southoldlocal.com)" <denise@southoldlocal.com>, "Dinizio,James" dames.dinizio@town.southold.ny.us>, "Doherty,Jill" <fill.doherty@town.southold.nv.us>, "Doroski, Bonnie" <Bonnie.Doroski@town.southold.ny.us>, "Ghosio, Bob" <bob.Rhosio@town.southold.ny.us>, Louisa Evans <lpevans06390@gmail.com>, "Neville, Elizabeth" <E.Neville @town.southold.nv.us>, "Noncarrow, Denis" <denisn@southoldtownny.Rov>, "Rudder, Lynda" <Ivnda.rudder@town.southold.nv.us>, "Russell, Scott" <scottr@southoldtownny.gov>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>, William Ruland <rulandfarm@vahoo.com>, "Duffy, Bill" <billd@southoldtownny.gov>, "Hagan, Damon" <damonh@southoldtownny.gov>, "S!Ileck, Mary" <marvs@southoldtownny.gov> Cc: "Tabor, Roger" <rogert@southoldtownny.gov>, "Orlando,Vincent" <vincent.orlando@town.southold.ny.us>, "Hunt, Kristen" <kristenh@southoldtownny.gov> Subject: stump for publication Please publish in the 5/25 edition of the Suffolk Times and the town website 1 Southold Town Board- Letter Board Meeting of May 9, 2017 RESOLUTION 2017-436 Item# 5.33 ADOPTED DOC ID: 13042 mor* Abd THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-436 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 9, 2017: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for Tree and Stump Removal on Shipyard Lane, East Marion and Mount Beulah Avenue, Southold. All Specifications and Job Descriptions are available at the Town Clerk's Office. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated May 10, 2017 Page 49