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Nelson, Pope & Voorhis, LLC - ZBA consulting
THIS AGREEMENT made and entered into this 149 e-10,011 by and between Town of Southold (hereinafter referred to as"Town"), a municipal corporation organized and existing under and by virtue of the laws of the State of New York(mailing address: c/o Elizabeth A.Neville, Southold Town Clerk, Town Hall,P.O. Box 1179, Southold,New York 11971),party of the first part, and Nelson,Pope &Voorhis,LLC (hereinafter referred to as "Contractor"),party of the second part. WITNESSETH: That the Town and Contractor, for the consideration named, hereby agree as follows: 1. PURPOSE. The Town hereby retains Contractor, on the terms and conditions set forth hereinafter,for the purpose of conducting technical consulting to provide State Environmental Quality Review (SEQR,) analyses for multiple applications for Special Exceptions to the Southold Zoning Board of Appeals. 2. SPECIFIC SERVICES. Contractor shall prepare and deliver to the Town for use by the Town the deliverables specific scope of work and information attached as Exhibit A. In consultation with designated officials/employees of the Town, and following the submittal to the Contractor by the Town of one round of compiled comments from all parties. The Contractor must submit to the Town all required products. 3. TIME AND ATTENDANCE; COOPERATION BY THE TOWN. Contractor shall perform the services described herein and attached hereto in as expeditious a manner as is reasonably possible and with due consideration of the time requirements of the Town and goals established in Exhibit 1. A copy of{this agreement is attached hereto as Exhibit 1. The Town recognizes that the timing of the performance of Contractor's services may be affected by previous commitments to other clients (including the delivery of promised services and work product and previously scheduled meetings), and situations normally and traditionally deemed to be matters influenced by the weather, strikes, or power outages. The Town agrees to cooperate with Contractor, as needed, and to provide Contractor with copies of any records, documents and other information needed for performance of this agreement on a timely basis. The Town further agrees to provide Contractor with access to appropriate officials and/or employees of the Town, as may be needed in the performance of the agreement. Moreover, both parties understand and agree that mutual accountability and responsiveness is critical to the successful completion of the project, and therefore both shall always use their best faith efforts to be accountable and promptly responsive to each other. Town of Southold Professional Services Contract -1- March,2016 4. COMPENSATION. In payment for the services to be performed hereunder by Contractor,the Town shall make payments to Contractor as follows: (a) For the services to be performed by Contractor pursuant to paragraph 2 hereof, the Town shall pay Contractor according to the fee schedule in Exhibit A. Payments shall be made quarterly. Contractor shall send the Town a signed voucher for such compensation. Such voucher shall be due and payable within 45 days after receipt of such voucher, but such sum shall not be due and payable by,the Town until the Town Board of the Town'has received such a voucher and has audited and approved for payment`the signed voucher to be submitted by Contractor in connection therewith. The Town Board shall process any vouchers received from Contractor as expeditiously as possible. In the event that the Town disputes or objects to any portion of any voucher submitted by Contractor pursuant to this paragraph,the Town shall,within 30 days of the receipt of such voucher,notify Contractor in writing of such dispute or objection. Contractor acknowledges that Contractor is familiar with the requirements of section 118 of the Town Law which, in effect,prohibit payment of any of Contractor's claims against the Town unless an itemized voucher therefore shall have been presented to the Town Board or Town Comptroller and shall have been audited and allowed by the Town Board or Town Comptroller. Product:, Vouchers sent to the Zoning Board of Appeals. 5. REIMBURSEMENT FOR EXPENSE. For Contractor services performed,the Town shall reimburse Contractor for Contractor's actual out-of-pocket expenses for the following items,and for no other items: (a)mileage at the Internal Revenue Service mileage rate in effect at the time of the billing (55.5 cents per mile on the date of this agreement);(b)postage, (c)photocopying expenses at a cost not to exceed [$.15] per copy, (d)'expedited or overnight delivery service charges, (e) long-distance telephone charges, and (f) any other reasonably necessary expenses directly related and attributable to the fulfillment of this engagement. Contractor's requests for expense reimbursement shall be included in Contractor's vouchers at actual cost,with no markup. Contractor's requests for expense reimbursement shall be subject to the voucher auditing and approval requirements set forth in paragraph 4 hereof. 16. TERM OF AGREEMENT, TERMINATION. This agreement shall be for a period of 24 months commencing on the date set forth at the top of page 1 of this agreement,provided,however,that this agreement shall terminate immediately in the event that(a) Contractor dies; (b) Contractor incurs a disability which makes Contractor unable to perform the services which Contractor is required to perform hereunder; (c) Contractor files a Petition in Bankruptcy Court or a Petition is filed against Contractor in Town of Southold Professional Services Contract -2- March,2016 Bankruptcy Court, or Contractor is adjudged bankrupt or makes an assignment for the benefit of creditors; or(d) a Receiver or Liquidator is appointed for Contractor and/or Contractor's property and is not dismissed within 20 days after such appointment or the proceedings in connection therewith are not stayed on appeal within the said 20 days. In the event that Contractor refuses or fails to provide the services required hereunder with due diligence, or fails to make prompt payment to persons supplying labor for Contractor's services hereunder, or refuses,or fails to comply with applicable statutes, laws or ordinances, or is guilty of a substantial-violation of any provision of this agreement,the Town shall send Contractor written notice that Contractor has 20 days to cure said default; and if, at the end of said 20-day period, Contractor has not cured said default,the Town may then terminate this agreement on 7 days' prior written notice to Contractor. ' All claims, disputes and other matters in question arising out of, or relating to,the provisions of paragraph 6 of this agreement shall be decided by arbitration in Suffolk County,New York, in accordance with the rules then prevailing of the American Arbitration Association. The award rendered by the arbitrators shall be final and binding, and judgment may be entered upon it and enforced in any court of competent jurisdiction. 7. SKILLS OF CONTRACTOR; CONFLICTS OF INTEREST. Contractor represents that Contractor has the requisite skills and experience to perform the services hereunder. 8. INDEPENDENT CONTRACTOR STATUS OF CONTRACTOR. Contractor and the Town agree that in the performance of Contractor's services hereunder, Contractor is an independent Contractor and shall not be deemed to be an employee or agent of the Town for any purpose whatsoever. 9. PROHIBITION-AGAINST ASSIGNMENT. Contractor is hereby prohibited from assigning,transferring, conveying, subletting or otherwise disposing of this agreement or his right,title or interest in this agreement. 10. COMPLIANCE WITH STATUTES. Contractor agrees that Contractor will comply with all statutes, ordinances, local laws, codes, rules and regulations which are or may be applicable to Contractor's services, activities and duties set forth in this agreement. 11. NOTICES. Any and all notices and payments required hereunder shall be addressed as follows, or to such other address as may hereafter be designated in writing by either party hereto: To Town: Elizabeth A.Neville,RMC, CMC Southold Town Clerk PO Box 1179 Southold,NY 11971 Town of Southold Professional Services Contract -3- March,2016 To Contractor: 12. CONSULTANT'S INSURANCE The Consultant shall not commence work under this Contract until it has obtained all insurance required under this paragraph and such insurance has been approved by the Town. (a) Compensation Insurance: The Consultant shall take out and maintain during the life of this Contract Workers' Compensation Insurance for its employees to be assigned to the work hereunder. (b) Liability Insurance: The Consultant shall take out and maintain during the life of this Contract general liability and professional liability (E& O) insurance. The amounts of such insurance shall be as follows:, 1. General liability insurance in,an amount not less than$1,000,000 for injuries, including wrongful death to any one person and subject to the same limit for each person, in an' amount not less than $2,000,000 on account of any one occurrence. ,2. Professional liability (E& O) insurance in an amount not less than$1,000,000 per occurrence or claim and $2,000,000 aggregate. The Consultant shall furnish the above insurances to the Town and shall also name the Town as an additional named insured in said policies with respect to liability arising out of services provided by consultant. 13. INDEMNITY AND SAVE HARMLESS AGREEMENT The Consultant agrees to indemnify and save the Town, its officers, agents and employees harmless from any liability imposed upon the Town, its officers, agents and/or employees arising from the negligence, active or passive, of the Consultant and from and against any damages, claims, or expenses, including reasonable attorney's fees, arising out of Consultant's breach of the Agreement or from Consultant's acts or omissions outside the scope of the Agreement or arising out of claims or actions by third parties against Consultant by virtue of Consultant's performance of this Agreement. 14. WAIVER. No waiver of any breach of any condition of the Agreement shall be binding unless in writing and signed by the party waiving said breach.No,such waiver shall in any way affect any other term or condition of this Agreement or constitute a cause or excuse for a repetition of such or any other breach unless the waiver shall include the same. 15. APPLICABLE LAW. Town of Southold Professional Services Contract -4- March,2016 This Agreement is governed by the laws of the State of New York and each of the Parties hereto submits to the exclusive jurisdiction of any state court sitting in Suffolk County,New York, in any action or proceeding arising out of, or relating to,this Agreement, and agrees that all claims in respect of the action or proceeding may be heard and determined in any such court and agrees not to bring any action or proceeding arising out of, or relating to,this Agreement in any other court. 14. COMPLETE AGREEMENT, MODIFICATION. This Agreement constitutes the complete understanding of the parties.No-modification of any provisions thereof shall be valid unless,in writing and signed by both parties. i IN WITNESS WHEREOF,the Town of Southold has caused its corporate seal to be affixed hereto and these presents to be signed by Scott A. Russell, its Supervisor, duly authorized to do so, and to be attested to by Elizabeth A.Neville, Town Clerk, and the Contractor has caused its corporate seal to be affixed hereto and these presents to be signed by its President,the day and year first above written. Town of Southold (Seal of the Town of Southold) By: �. Attest: By: Scott A. Russell, Supervisor 0e Elizab A. Neville, Town Clerk Contractor By: Am- Ca. e. 0'FaM(1I Seg I(ff afgrlY STATE OF NEW YORK Town of Southold Professional Services Contract -5- March, 2016 COUNTY OF SUFFOLK: ss.: On this '�day of J utA t, , in the year 201__j-,before me, the subscriber,'personally appeared Scott A. Russell who, being by me duly sworn, deposes and says: That he is the Supervisory of the Town of Southold (the "Town"), the municipal subdivision of the State of New York named in and which executed the above and within Instrument; that he knows the seal of said Town and that the seal affixed to said Instrument is the seal of the Town; that it was so affixed by the order of the Town Board of the Town, and that he signed his name thereto by like order; And on the same day before me personally came and appeared Elizabeth A. Neville, Clerk of the Town of Southold, who, being by me duly sworn, deposes and says: that she is the Clerk of the Town; that she knows the seal of said Town; that it was affixed to said Instrument is the seal of the Town; that said Scott A. Russell is the Supervisor of the Town and that the signature on said instrument is the signature of said Scott A. Russell, as Supervisor. Kim E.Fuentes Notary Public,State of New York �j Qualified in Suffolk County C- �L LIC.#01 FU4811709 Notary Public Commission Ex ires April 30, Contractor: Tax ID# _- Name: �►'V1 OF{�ltrr(� Position: ► kAnf' Signature: almd Date: 2`f Town of Southold Professional Services Contract -6- March,2016 STATE OF NEW YORK: COUNTY OF SUFFOLK: ss.: On the Xday of Majj in the year 20Q before me, the undersigned, a notary public in and for said state, perso ally appeared CAy-Y k C d'FO-MY (i MU , personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her capacity and that by his/her signature on the instrument, the individual or the person upon whose behalf of which the individual acted, executed the instrument. Ashley L C Marciszyn \ Notary Public, State of New York Public No. 01 MA6310007 o a rY Qualified in Suffolk County Term Expires August 18,26A Town of Southold Professional Services Contract -7- March,2016 Exhibit A t Town of Southold Professional Services Contract -8- March,2016 I '® DATE(MM/DD/YYYY) ,acoRo CERTIFICATE OF LIABILITY,INSURANCE 5/19/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES, NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACTNAME. Alyson Laverty PG Genatt Group LLC a/CONN Ext•51'6-8 -8788 FAX No: - 16-706- 9 3 3333 NEW HYDE PARK RD E-MAIL SUITE 409 ADDRESS: NEW HYDE PARK NY 11042 INSURERS AFFORDING COVERAGE NAIC# INSURERA-Trumbull r n e Company INSURED NPENGIN INSURER B:Berkley Insurance Company Nelson Pope&Voorhis, LLC INSURERC Continental Insurance 35289 572 Walt Whitman Road INSURER D-Travelers Indemnity Company P5658 Melville, NY 11747 INSURER E • INSURER F: COVERAGES CERTIFICATE NUMBER:1845802623 REVISION NUMBER: THIS IS TO CERTIFY THAT]THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDLSUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM/DD/YYYY MM/DDlYYYY C GENERAL LIABILITY 6020187116 8114/2016 8/14/2017 EACH OCCURRENCE $1,000,000 X DAMAGE TOR ED COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $100,000 CLAIMS-MADE IT]OCCUR MED EXP(Any one person) $5,000 XContractualLlab PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'LAGGREGATE LIMITAPPLIESPER PRODUCTS-COMP/OP AGG $2,000,000 POLICY X' PRO- LOC EMP BEN $1,000,000 A AUTOMOBILE LIABILITY 12UENBJ3980 8/14/2016 8l14l2017 COMBINED SINGLE LIMIT Ea accident $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ X AUTOS , X AUTOS NON OWNED PROPERTYPPd $DAMAGE HIREDAUTOS AUTOS $ D X UMBRELLA LIAR NX OCCUR ZUP81M3928116NF 8/14/2016 8/14/2017 EACH OCCURRENCE $8,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $8,000,000 DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ANY PROPRIETOR/PARTNER/EXECUTIVE❑ N/A E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) EL DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ B PROFESSIONAL LIABILITY AEC901389703 3/8/2017 3/8/2018 $2,000,000 PER CLAIM $4,000,000 AGGREGATE DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES•(Attach ACORD 101,Additional Remarks Schedule,if more space Is required) Town of Southold its officers and afflicts are included as additional insured as required by written contract CERTIFICATE HOLDER CANCELLATION 30 daV notice applies SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN c/o Elizabeth A Neville, Southold Town Clerk ACCORDANCE WITH THE POLICY PROVISIONS. Town Hall, P O. Box 1179 Southold NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD New York State Insurance Fund Workers'Compensation&Disability Benefits Specialists Since 1914 199 CHURCH STREET,NEW YORK,N.Y.10007-1100 CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ^^^^^^ 113353292 HAMOND SAFETY MANAGEMENT LLC 6,800 JERICHO TURNPIKE SUITE 105W }' SYOSSET NY 11791 f Scan to Validate POLICYHOLDER CERTIFICATE HOLDER NELSON POPE&VOORHIS LLC TOWN OF SOUTHOLD 572 WALT WHITMAN RD C/O E.A. NEVILLE, S.T. CLERK MELVILLE NY 11747 TOWN HALL, PO BOX 1179 SOUTHOLD NY 11971 POLICY NUMBER CERTIFICATE NUMBER POLICY PERIOD DATE Z1254 137-1 479042 01/01/2017 TO 01/01/2018 5/19/2017 THIS IS TO CERTIFY THAT THE POLICYHOLDER NAMED ABOVE IS INSURED WITH THE NEW YORK STATE INSURANCE FUND UNDER POLICY NO. 1254137-1, COVERING THE ENTIRE OBLIGATION OF THIS POLICYHOLDER FOR WORKERS' COMPENSATION UNDER THE NEW YORK WORKERS' COMPENSATION LAW WITH RESPECT TO ALL OPERATIONS IN THE STATE OF NEW YORK, EXCEPT AS INDICATED BELOW. 5 IF YOU WISH TO RECEIVE NOTIFICATIONS REGARDING SAID POLICY,INCLUDING ANY NOTIFICATION OF CANCELLATIONS, OR TO VALIDATE THIS CERTIFICATE,VISIT OUR WEBSITE AT HTTPS//WVVVV.NYSIF.COM/CERT/CERTVAL.ASP.THE NEW YORK STATE INSURANCE FUND IS NOT LIABLE IN THE EVENT OF FAILURE TO GIVE SUCH NOTIFICATIONS. THE POLICY INCLUDES A WAIVER OF SUBROGATION ENDORSEMENT UNDER WHICH NYSIF AGREES TO WAIVE ITS RIGHT OF SUBROGATION TO BRING AN ACTION AGAINST THE CERTIFICATE HOLDER TO RECOVER AMOUNTS WE PAID IN WORKERS'COMPENSATION AND/OR MEDICAL BENEFITS TO OR ON BEHALF OF AN EMPLOYEE OF OUR INSURED IN THE EVENT THAT, PRIOR TO THE DATE OF THE ACCIDENT, THE CERTIFICATE HOLDER HAS ENTERED INTO A WRITTEN CONTRACT WITH OUR INSURED THAT REQUIRES THAT SUCH RIGHT OF SUBROGATION BE WAIVED THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS NOR INSURANCE COVERAGE UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND,' EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY. , NEW YORK STATE INSURANCE FUND C� DIRECTOR,INSURANCE FUND UNDERWRITING VALIDATION NUMBER:95263150 ' U-26.3 ' BOARD MEMBERS rsF soar Southold Town Hall Leslie Kanes Weisman,Chairperson �� yp 53095 Main Road•P.O.Box 1179 Southold,NY 11971-0959 Eric Dantes Office Location: Gerard P.Goehringer G Town Annex/First Floor,Capital One Bank George Horning �0 yo 54375 Main Road(at Youngs Avenue) Kenneth Schneider CQu�(,� Southold,NY 11971 http://southoldtown.northfork.net FTkQJ i ZONING BOARD OF APPEALS APR 13 2017 W TOWN OF SOUTHOLD Tel.(631)765-1809•Fax(631)765-9064 April 7, 2017 k3 Carrie O'Farrell Nelson Pope&Voorhis -572 Walt Whitman Road Melville,NY 11747 RE: Request for Proposal SEQR Analysis 2017 Special Exceptions (Special Use Permit) Dear Ms. O'Farrell; 'Please see attached request for proposal seeking technical SEQR analysis for multiple Special Exception applications submitted to the Zoning Board of Appeals of the Town of Southold during year 2017. As indicated in the request,the applications can be viewed in Town's'Laserfiche System. Please don't hesitate to contact me at 631-765-1809 or email me at kimf@southoldtownny.gov if you have any questions. Sincerely, Kim E. Fuentes Board Assistant Encs. Sample Professional Contract BOARD MEMBERS4F���� Southold Town Hall Leslie Kanes Weisman,Chairperson �� �p 53095 Main Road•P.O.Box 1179 Southold,NY 11971-0959 Eric Dantes Office Location: Gerard P.Goehringer G @ Town Annex/First Floor,Capital One Bank George Horning �`� �� 54375 Main Road(at Youngs Avenue) Kenneth Schneider Irou `(,� Southold,NY 11971 http://southoldtown.northfork.net ZONING BOARD OF APPEALS TOWN OF SOUTHOLD Tel.(631)765-1809•Fax(631)765-9064 REQUEST FOR PROPOSAL Dated: April 7, 2017 SEOR Analysis for Special Exception (Special Use Permits) By: The Town of Southold, P.O. Box 1179, 53095 Main Road, Southold,New York 11971 Attention: Leslie Weisman, ZBA Chairperson Kim Fuentes,ZBA Assistant Town of Southold Zoning Board of Appeals The Zoning Board of Appeals (ZBA) seeks a technical consultant to provide SEQR analyses for multiple applications. These applications fall under the Special Exception use category in the zoning code (aka Special Use Permits), and the ZBA will seek to be the Lead Agency for these actions. Examples of current applications that will require SEQR analysis include a new 44 room hotel and a truck terminal. More information about these,.projects can be found on the Town's Laserfiche system at the following links: Proposed new hotel:The Enclaves http://24.3 8.28.228:2040/weblink/Browse.aspx?dbid=0 Proposed new truck terminal:North Fork Recycling http://24.38.28.228:2040/weblink/O/doc/933666/Pa eg l.aspx Please note: These projects are provided as examples. The Enclaves will be amending their application. This request for proposal is for a generic price to conduct a SEQR analysis for a single Special Exception/Special Use Permit application, of which there may be several over the next year. PURPOSE Conduct a SEQR analysis of each action before,the Zoning Board of Appeals in the category of Special Exception uses (aka Special Use Permits). TASKS (for each application) Task I. Review FEAF Part I for accuracy and recommend a classification of the action. RFP—Southold Town Zoning Board of Appeals-2017 ' Page 2 Task II. Coordinate with involved and interested agencies. Task III. Prepare a FEAF Part II identifying the `potentially no to small' and `moderate to large' impacts for the proposed action. Task IV. Provide a written technical analysis and recommendations on potential impacts for the action. Task V. Prepare the FEAF Part III and recommend the issuance of a determination of significance (Negative Declaration, Conditioned Negative Declaration or Positive Declaration)for the action. • If a Positive Declaration is recommended, all potential moderate to large impacts must be identified and described in detail. • If a Conditioned Negative Declaration is recommended, all conditions that would be imposed to mitigate impacts must be submitted in detail. Deliverables: Analysis of the FEAF's accuracy and completeness, recommendation for classification of the action, copies of coordination letters with involved and interested agencies,FEAF Parts II and III and environmental assessment. Task VI, Review materials submitted by the applicant, and provide a report(s) as necessary to the Planning Board. Because the extent of this work cannot be pre- determined,please provide an hourly rate schedule for this task. GENERAL Proposals must include the following: 1. Work plan that incorporates a description of the steps to complete the Tasks listed above, a project budget,project timetable, and deliverables. 2. Costs for each Task'(per project/application). 3. Information related to the proposed Project Team members including Biographies and specific related project experience. 4. Information regarding a detail description of companywide specific related projects, as well a reference contact information. 5. The execution of a Professional Services Contract (example attached)will be required. 6. Deliverable documents to be provided as hard copies and digitally in Word format as well as PDF. Submissions are due by April 21,2017 2 RFP—Southold Town Zoning Board of Appeals-2017 Page 3 Encls: Sample Professional Contract The application files will be made available for viewing on the Town's Laserfiche site. Contact Kim Fuentes at 631-765-1809 or kimf southoldtowmiy.gov for assistance with locating the file. 3 i I NELSON, POPE VOORHIS, LLC ENVIRONMENTAL • PLANNING • CONSULTING WWW nelsonpopevoorhls cam April 20,2017 Ms. Kim E. Fuentes, Board Assistant Zoning Board of Appeals Town of Southold 53095 Main Road, P.O. Box 1179 Southold, NY 11971-0959 RE: Proposal for SEQRA Analysis 2017 Specia[Exceptions(Special Use Permit) Dear Ms. Fuentes: Nelson, Pope & Voorhis, LLC (NP&V) is pleased to submit the accompanying proposal to the Town of Southold Zoning Board of Appeals for•SEQRA analysis and environmental consulting services. NP&V is a local Long Island based environmental planning,consulting firm that is based out of Melville, NY and also has an additional office serving the Hudson Valley region. We have significant experience in local and regional planning within the immediate area, as well as throughout Long Island, and specialize in environmental analysis,the preparation of documentation and administration requirements of the State Environmental Quality Review Act (SEQRA). Our,firm is affiliated with and supported by the engineering staff of Nelson & Pope, Engineers &Surveyors (N&P) for traffic and parking analysis, site planning, utility and civil engineering review if requested. Our enclosed proposal further, details our understanding and approach to the requests from the ZBA and includes our qualifications and capabilities. Our breadth of experience in SEQRA'review and our local knowledge and understanding of area will allow for the NP&V team to immediately begin work, and will ensure an efficient and thorough environmental review process. We are excited at the prospect of working with the Town of Southold Zoning Board of Appeals, and welcome the opportunity to meet with the Board to discuss and demonstrate our capabilities if requested. Thank you for the opportunity to present this proposal to the Town for consideration. We are prepared to commence work upon receipt of written authorization and lookforwardto assisting the Town. If you have any questions or concerns regarding this proposal, please do not hesitate to contact me. Yours truly, NELSON,POPE&VOORHIS,LLC Carrie L.O'Farrell,AICP Senior Partner/Division Manager Environmental Resource and Wetlands Assessment Division CORPORATE OFFICE HUDSON VALLEY OFFICE 572 WALT WHITMAN ROAD, MELVILLE,NY 1 1747-21 BB 156 Route 59,Suite C6,SUFFERN,NY 10901 PHONE (631)427-5665 • FAx (631)427-5620 PHONE (B45)3BB-1472 FAx (B45)36B-1572 Town mfSouthold SEQBA Review Services Zoning BmmrdofAppmals—Specia/UsePermits TABLE OF CONTENTS � SECTION A QUALIFICATIONS..........................................................................................................1 Introduction........................................................................................................................................2 � Relevant Project Experience& -----------------------------.2 Key Personnel----------------------------------..�............................7 SECTION 11 PROPOSED SCOPE OFSERVICES...................................................................................10 Project ---- 20 ------`" T---------------------------------' � 7echnico/Approach----------------------------------------. 20 ' � SECTION III RATESCHEDULE.........................................................................................................12 � � � ` ' ' � � / � ` � Page � ' ,�aF sour Town of Southold SEQRA Review Services Zoning Board of Appeals—Special Use Permits SECTION I QUALIFICATIONS INTRODUCTION Nelson, Pope &Voorhis, LLC (NP&V) is a Long Island based environmental planning and consulting firm .established in 1997 that,serves governmental and private sector clients preparing creative solutions specialized in the area of complex environmental project management and land use planning/analysis. Environmental Analysis is the core of our business. The firm has a wealth of experience it brings to complex environmental, planning and feasibility analyses, resource assessments and management. WE have assisted private and municipal clients throughout the past decade with a wide variety of environmental assessment, from large complex Environmental Impact Statements to environmental assessments of a lesser scope but nevertheless important to support a lead } agency's decision and allow a,project to move forward. ` f . NP&V has brought together a team of highly qualified professionals to assist the Town with the environmental review of special exception (special use permit) applications. NP&V and our affiliated engineering firm of Nelson & Pope, Engineers & Surveyor (N&P), are available,to perform review of proposed projects and evaluate-relevant environmental, land use and site plan related issues such as transportation and parking analysis. NP&V and N&P have shared offices and work seamlessly as a team to ensure the necessary technical issues can be resolved efficiency. NP&V and N&P work together cooperatively on numerous projects, including municipal NYS Environmental Quality Review Act (SEQRA) reviews and preparation of various environ.mental impact analyses for site development projects. Nelson, Pope&Voorhis, LLC(NP&V), is an established environmental and planning consulting firm with significant experience throughout Long Island. Established in 1997 and headquartered in Melville, NY, NP&V has assisted municipalities throughout Long Island and the Hudson Valley with SEQRA analysis and administration. NP&V serves as the in-house planning consultant for the Villages of Lake Success, Southampton, and Sag Harbor, as well as a Towns of Marbletown and Shawangunk(Ulster County), and the Town of Tuxedo (Orange County). Additionally, NP&V is currently assisting municipalities in various SEQRA,and planning assignments for the Town of Southold Planning Board, as well as the Towns of Hempstead, Southampton, Brookhaven, Islip, the Cities of Glen Cove and Long Beach, and the Villages of Hempstead, Bellport, and Old Westbury. Our work with these municipalities includes application and planning reviews,SEQRA analysis, regional'planning studies,'resource evaluation, planned.development districts, code modifications and master planning initiatives. NP&V is a local firm, with extensive expertise in accepted analytical methods and local insight with respect to environmental resources and regulatory process.This knowledge is critical to assist in streamlining the preparation and submission of documents where possible, while providing thorough documentation to meet the legal requirements of SEQRA. In addition, NP&V has completed numerous planning studies (DOS funded watershed management plans, stormwater studies, Brownfield Opportunity Area Nomination Studies, Local Waterfront Revitalization Plans, etc.) hundreds of Phase I Environmental Site Assessments each year, and the preparation of economic and market trend analyses, niche market studies, and fiscal and economic impact analyses. Page 1 h4�,g6V SRpg�OfQ ' ~ Town of Southold SEQRA Review Services Zoning Board of Appeals—Special Use Permits NP&V will coordinate its efforts with Nelson & Pope, a civil engineering and survey firm that has several divisions that specialize in civil and site design, stormwater and coastal engineering, sanitary, transportation & highway, and energy and has significant municipal experience throughout Nassau and Suffolk Counties. N&P will be involved primarily in the review and evaluation of traffic and parking conditions for proposed applications, as necessary. Nelson & Pope (N&P) is a civil engineering firm established over 60 years ago and �w specializes in land surveying and civil,sanitary,transportation engineering. N&P will complete a detailed review of the submitted transportation analysis to evaluate theM, :. ; potential for impacts to the community. N&P has extensive experience in the preparation of traffic impact studies and parking analysis, and regularly supports NP&V in SEQRA review work for the Villages of Southampton and Sag Harbor. N&P has worked with NP&V on municipal review and the preparation of site specific traffic impact studies/parking analysis, including large scale analyses for the Village of Hempstead Overlay District, Town of Southampton Riverside Overlay District and Huntington Station Gateway development project. N&P engineers are available to provide input when needed by NP&V in an advisory capacity to provide feedback on a multitude of issues such as site planning, design, stormwater retrofitting, and sanitary needs/design. RELEVANT PROJECT EXPERIENCE A sampling of our relevant experience with similar projects is described below. Southampton Village—Various Zoning:lnitiatives,SEQRA&Planning,Consultant NP&V has provided the Environmental Planning consultation services to the Village of Southampton since 2006. NP&V provides day to day consulting services for each of the Village boards including SEQRA review and administration, application review, coastal and wetland permit review. NP&V provides environmental and planning consulting services related to planning and zoning studies and grant applications. Zoning initiatives have included a 2013 plan for the historic village area which includes new zoning for the downtown. In association with adoption of the new zoning regulations, NP&V ' • , ��. _,t. as.c.ups performed a SEQRA analysis which included a build out analysis to assess the potential change in building area and relative impacts for full build out under current and proposed zoning regulations. . `� . The Village is currently considering adoption of the North Sea Road-Windmill Lane Office , ' iIs Business District Zoning Study which recommends a new overlay district to permit ri y limited retail services in a district which permits office use currently. The study •• t '; '� inventoried existing conditions, performed a comprehensive assessment of the �... adequacy of the districts zoning regulations, identified issues or obstacles to address 4�N. ,.. land use needs,and developed a viable strategy to resolve identified deficiencies and a blueprint for future success. The study also included a full retail and office market =f:"'>`'Y - " •• analysis to assess the relative need for these uses and marketability of properties within the district that permit only office and related uses. The result of this study, if adopted by the Village Trustees,will be an amendment to the Village Comprehensive Plan, and a framework for future Zoning Code amendments that will improve future ;,� �q Page 2 *NAgt f$o(/ry�`fl b Town of.Southold SEQRA Review Services Zoning Board of Appeals—.Special Use Permits land development within the study area. The Village Planning Commission is currently holding public hearings on the study. Nelson & Pope was also retained by the Village of Southampton to perform a parking study of the primary lots and on-street parking areas in the downtown area of the Village of Southampton. The study identified the peak parking periods and associated peak occupancy by location,calculated the average parking duration and turnover by location and provided recommendations to improve parking efficiency within the Village. Village of Lake Success—Planning/SEQRA Consulting - b The firm represents the Planning-Board, Zoning Board of Appeals and Village Trustees and conducts all SEQRA, site plan and subdivision SEQRA reviews for these Boards. NP&V regularly review properties for special permits and use, and provides general support to the Village on planning related matters. Ms. O'Farrell,who represents the firm,has prepared SEQRA reviews for the Village for the last five years,and has also overseen SEQRA processes for the establishment of a Village Overlay Zone. _SEQRA for Downtown Overlay Zones.&.Map Amendments-Village of Hempstead " NP&V worked with Renaissance Downtowns, the Village's Master Developer, and the Village of Hempstead to prepare a Supplemental $®F'lI Generic Environmental Impact Statement GEIS for the proposed Co�Cqq;;;P 3,1„l ,;, , *�:: ,,° #��= adoption of Downtown Overlay Zones and Zoning Map amendments for a 71279 acre area of downtown Village of Hempstead. The Supplemental GEIS evaluated the specific code amendments to establish downtown overlay districts, as well as site specific impact analysis of the development scenario pursuant to the zoning amendments. The development scenario Image courtesy of Renaissance Downtowns,LLC evaluated included over five million square feet of mixed use residential, commercial and institutional uses within a 0.5 mile radius of the Hempstead train station. Key issues evaluated include traffic, system wide sewer and water infrastructure improvements, historic resources, community character, shadows, construction phasing, parking, air and noise. NP&V also prepared an economic impact analysis;which identified and quantified economic impacts on output,employment and labor income, as well as tax revenues. Nelson & Pope completed the Traffic Impact Study for the downtown area,including 40 area intersections,an assessment of trip generation accounting forthe transient oriented design of the project and shared parking. The project was completed under an expedited timeframe and complimented by the Nassau County Planning Commission for the manner in which the SEQRA process was completed, and in particular,the analysis methodologies used. `Southampton Riverside,Overl_ay Zone SEQRA NP&V/N&P were retained by the Town of Southampton to conduct the SEQRA review for a newly proposed zoning overlay and r redevelopment of the Hamlet of Riverside. The Riverside Overlay Zone study area has been documented as the most economically distressed communities on Long Island. With the goal of improving the economic and housing opportunities in the area, the Town of Southampton entered into an agreement with a Master Developer to prepare the Riverside Revitalization Action Plan (RRAP) to revitalize the Hamlet of Riverside. The Overlay Zone (468 acre area) '` would encourage a mix of retail stores, service-related businesses, �� Page 3 Town of Southold ' SEQRA Preview Services Zoning Board of Appeals—Special Use Permits restaurants, diverse housing options, along with improved transportation infrastructure with 'ped'estrian pathways, public green spaces and access to the Peconic River. NP&V worked with the'Town and the selected Master Developer, Renaissance Downtowns, to prepare the GEIS, which evaluated the proposed code amendments and a theoretical development scenario of approximately 3.2 million square feet of mixed use residential,commercial and institutional uses. The Hamlet of Riverside is a heavily regulated area, located within the Central Pine Barrens,, adjacent to the'Peconic River with established total maximum daily load (TMDQ limitations,tidal and freshwater wetlands, NYSDEC Wild Scenic and Recreational River areas, nearby endangered tiger salamander breeding ponds and within a Town Aquifer Protection Overlay District. Therefore, redevelopment activities needed to consider a wide range of environmental sensitivities and regulatory restrictions: In addition to ecological concerns, key issues also included traffic, area wide sewer and water infrastructure improvements,school district impacts,community character,and social concerns including resident displacement. Unique to the Overlay Zoning,were a series of sustainability requirements,a provision that 50%of all residential units be constructed under the Town's Community Benefit Housing program, and an extensive set of community benefit policies and mitigation funds devised to ensure the existing community would benefit from the proposed revitalization efforts. Nelson & Pope also completed a Traffic Impact Study (TIS) for the proposed theoretical development program, and identified necessary mitigation options. Thle project was completed in a six month timeframe and the zoning overlay was adopted in December 2015. Village of Sag.Harbor �Plannin0EQ11A Consulting y The firm represents the Village Planning Board and Zoning Board of Appeals and conducts all SEQRA,site plan and subdivision SEQRA reviews for these Boards. NP&V also reviews wetlands applications and provides general support to the Village on planning related matters. Downtown Overlay Zories-DGEISrv-City,of"New Rochelle,Westchester County NP&V worked with Renaissance Downtowns,the Master Developer, and the City of New Rochelle in preparing a Generic Environmental = Impact Statement (GEIS) for the proposed adoption of a Downtown Overlay Zone (DOZ) for a 279-acre area of the downtown, centered around the New Rochelle train station. The DOZ is optional,whereby landowners can choose to opt into development under the proposedA., DOZ requirements.The intent of the Downtown Overlay District is totl - encourage downtown redevelopment through the creation of an active, mixed-use district with convenient, safe and pleasant access to the train station. The proposed DOZ would standardize uses to encourage the development of economically diverse high quality housing, modern retail, commercial, office, hotel space and civic uses integrated with well- designed pedestrian friendly streetscapes, and appropriately placed open and green spaces. The GEIS evaluated the specific code amendments to establish downtown overlay districts, as well as site specific impact analysis of the development scenario'pursuant'to the zoning amendments. The development scenario evaluated such key issues including traffic,system wide sewer and water infrastructure improvements,historic resources,community character, shadows, construction phasing, parking, air and noise. NP&V also prepared an economic impact analysis, which identified and quantified economic impacts on output,employment and labor income,'as well as tax revenues. Page 4 a4 ti�a4 5QUt�o�a , Town of Southold a SPQRA Review Services Zoning Board of Appeals®,Special Use Permits ;Downtown Farmingdale Traffic Impact Study _ r Nelson&Pope conducted a detailed cumulative Traffic Impact Study for Downtown _ = Farmingdale as part of the Village's Downtown Master Plan. N&P identified traffic impacts that would be created b the Village's referred build-out scenario, and p Y g p developed mitigation measures based on a detailed assessment of the current and future deficiencies associated with geometry, traffic control, signal operations, existing and future capacity limitations to successfully improve traffic operation within the downtown area with minimal impact to the community. .Downtown Copiague Traffic Impact Study,Towmof Babylon. As part of its on-going Downtown Copiague Vision Plan, Nelson & Pope conducted a Cumulative Traffic Impact Study for downtown Copiague and identified traffic impacts that will be created by the proposed full build out plan outlined in the Town of Babylon environmental impact statement and identified potential mitigation measures that will successfully improve traffic operation within the downtown area with minimal impact to the community. _Downtown Riverfront'Redevelopment,Town of Riverhead Community-Development The Town of Riverhead retained Nelson & Pope (N&P) / Nelson, Pope & Voorhis (NP&V) to complete a New York State Department of State +' Brownfield Opportunity Area BOA rant for an approximately 452 acre area characterized with eighteen potential brownfield sites. A Traffic -.- Oriented Development (TOD) Growth Plan was developed in which the developments proposed at the potential brownfield sites were analyzed to determine the traffic impacts that may be associated with their development and provided possible mitigation. In this TOD study, traffic analyses were conducted at several intersections within the study area to identify traffic impacts associated with TOD plans. A detailed parking and transit study was also undertaken to determine the adequacy of parking and transit. Measures to mitigate traffic, parking and transit impacts were developed and analyzed. Page 5 ,1�tini Spp,�fD Town of Southold �4 SEQRA Review Services Zoning Board of Appeals—Special Use Permits REFERENCES Nelson,Pope&Voorhis,LLC and N&P Engineers&Land Surveyors, PLLC Mark Epley, Mayor Village of Southampton Incorporated Village of Southampton 23 Main Street Village Planning Consultant Southampton, NY 11968 Phone: (631) 283-02471 mayorsoffice@southamptonvillage.org Kyle Collins,Town Planning/Development Administrator Town of Southampton Town of Southampton Riverside GEIS 116 Hampton Road,Southampton, NY 11968 Phone: (631) 702-1804 1 KCollins@town.southampton.ny.us Sean Sallie Village of Hempstead Nassau County Planning Commission Staff Downtown Overlay Districts 1194 Prospect Ave. • Westbury, NY 11590 Phone: (516) 571-5803 1 ssallie@nassaucountyny.gov Christina Kempner, Director Town of Riverhead Community Development Agency Riverhead BOA Step 2 200 Howell Avenue I Riverhead, NY 11901 Phone:(631)727-3200 x287 I kempner@townofriverheadny.gov Peter Mineo,Village Attorney Village of Lake Success Forchelli, Curto, Deegan,Schwartz, Mineo&Terraria, LLP Village Planning Consultant/SEQRA The Omni Review 333 Earle Ovington Blvd.Suite 1010 Uniondale, NY 11553 Phone: (516) 812-6213 pmineo@fcsmcc.com t Page 6 li� hgL$�F ssu,,f©rte � ' Town of Southold m SEQRA Review Services Zoning Board of Appeals v Special Use Permits KEY PERSONNEL The team assembled by NPV has extensive project experience and specific expertise with the tasks,which will be required to meet the requirements for proposed application reviews. The individuals primarily responsible for each of the specific areas"are identified below. The project will be guided by Charles J.Voorhis,CEP,AICP,the Managing Partner of Nelson,Pope&Voorhis with 35 years of diverse government and private sector planning and environmental problem solving experience. Mr. Voorhis has managed municipal projects including regional and local planning studies, wetlands and shoreline -restoration, environmental impact statements, permit compliance and environmental analysis. He served in the position of Director of Environmental Protection of the Town of Brookhaven, supervised the environmental implementation of the Town of Brookhaven Comprehensive Plan Update and numerous environmental impact reviews. As a private consultant for over 23 years, Mr.Voorhis has managed environmental planning and analysis of large scale planning and development projects throughout Nassau and Suffolk Counties. Recent projects include completion of the City of New Rochelle Downtown Overlay District GEIS, Riverside Overlay Zones GEIS,. Village of Hempstead Downtown Overlay and Zoning Map Amendments GEIS. As Managing Partner, Mr.Voorhis will provide oversight for all phases of the project and provide professional insight with respect to environmental review and analysis. Carrie L. O'Farrell, AICP is Senior Partner and Division Manager of the Environmental Resource and Wetlands Assessment Division at Nelson, Pope & Voorhis. Ms. O'Farrell brings a wealth of experience in environmental impact analysis,and will be the project lead for the application review. She regularly manages the preparation of environmental impact statements, including preparation of draft Generic Environmental Impact Statements for large scale projects, including several downtown redevelopment initiatives in the Village of Hempstead, downtown New Rochelle, Riverside hamlet, Huntington Station Gateway Development (redevelopment around the LIRR station),Village of Lake Success Overlay District and the Village of Mastic Beach Zoning Code GEIS. Ms. O'Farrell is the Village of Lake Success SEQRA and planning consultant, and supports the City of Long Beach ZBA in SEQRA review of significant applications. Ms O'Farrell also regularly works with staff engineers in development of stormwater management solutions in sensitive environmental areas, the preparation of SWPPPs for construction projects and municipal stormwater permitting,wetland permits and planning reviews. Ms.O'Farrell will serve as project manager and point of contact for the Town and will manage the SEQRA review and administration. Kathryn J.Eiseman,AICP,Partner, Division Manager, Environmental&Community Planning Division is a certified planner with Nelson,Pope&Voorhis who brings over 20 years of planning experience to the project. Ms.Eiseman has organized and been the project manager for the preparation of a number of planning studies and BOA projects, including the Hicksville Southeast BOA Step 2 Study,the Riverside BOA Step 2 Study,the Riverhead BOA Step 2 Study, the Eastern Waterfront Community Visioning and Revitalization Plan, and the Syosset Redevelopment & Revitalization Plan for the Town of Oyster Bay. Ms. Eiseman serves as the Village of Southampton Planner, leading planning reviews and zoning initiatives,and is skillful in the preparation of tools for public participation, education, and consensus building. Ms. Eiseman will-be involved in the planning'related aspects of the review as needed. Bonnie Franson, AICP CEP, PP, Associate Environmental Planner of Nelson, Pope & Voorhis has 30 years of environmental and professional planning experience, including preparation of land use and zoning studies, comprehensive plans, and generic and site-specific environmental impact statements. Ms. Franson-is the SEQRA and planning consultant for the Towns of Marbletown and Shawangunk(Ulster County),and the Town,of Tuxedo 'W Page 7 ' "�gya¢f ffioUryar� Town of Southold SEQRA Review Services Zoning Board of Appeals m Special Use Permits ` (Orange County). She is expert in SEQRA and zoning,and has prepared zoning regulations tailored to the unique aspects of the community or neighborhood to which the zoning would be applied. Ms. Franson will assist in planning aspects of project reviews including but not limited to land use,zoning& public policy analysis. Mike Brusseau,AICP,CEP,LEED AP,of Nelson, Pope&Voorhis has over 20 years of experience in the community planning and environmental protection fields. He has worked as a planner with the Towns of East Hampton a'nd Southampton, NY. Mr. Brusseau has worked in the private consulting field over the past 14 years providing planning and natural resource protection consulting services W state, county, and municipal agencies. His skill sets include expertise in multi-hazard mitigation planning, site plan and subdivision review, zoning, long-range municipal planning, environmental impact statement preparation and review, and,wetland,water resource, and natural resource management and protection. Mr. Brusseau was the lead preparer of the generic environmental impact statement for the Riverside Zoning Overlay District,and is working with the Village of Southampton on the North Sea Road zoning amendments. Mr. Brusseau will complete application review and SEQRA documentation. Eric Arnesen,LPG, Hydrogeologist,at Nelson,Pope&Voorhis has 20 years of experience in environmental impact assessment and characterization of hydrogeologic systems on Long Island, and is also a Licensed Professional Geologist with the state of Tennessee. For the site audit division, Eric routinely conducts Phase 1/II Environmental Site Assessments, prepares remedial action plans, provides oversight of remedial action activities, performs soil borings and soil classifications, groundwater monitoring and actively oversees field staff and personnel. Mr. Arnesen will provide expertise for the environmental documentation preparation in regards to geology, soils, water resources and hazardous materials. Hannah Emouna (Environmental Scientist) of Nelson, Pope &Voorhis holds a Master's Degree in Biology with a concentration in Applied Ecology,an Advanced Graduate Certificate in Geospatial Science and a Bachelor's Degree in Wildlife Science. Her extensive training in geospatial science includes the use of remote sensing programs and GIS mapping across multiple platforms. Ms. Emouna is trained to perform environmental monitoring and assessment of both wildlife and plant populations. She regularly performs environmental monitoring that includes habitat composition, analysis, and delineation, ecological modeling and field assessments and for a variety of terrestrial,and marine habitats. Ms. Emouna will provide GIS support and visual resources'support and review. Thomas Dixon, P.E., Partner/Division Manager of Nelson & Pope Site Engineering Department is a New York State licensed professional engineer with expertise in watershed management, water resource engineering software,inventory and analysis methods,stormwater system design,the design and construction phase services of site alignment, grading, drainage, landscape features, bulkhead and shoreline stabilization structures and related civil engineering functions.. Mr. Dixon has experience and has overseen numerous waterfront improvement projects, including designs of shoreline stabilization, bulkhead repairs and replacements, piers, docks and jetties, boat ramps and boat lifts,dredging and beach nourishment projects. Joseph G. Pecora, P.E., P.T.O.E. of Nelson& Pope has over 43 years' experience in transportation engineering and planning in the public sector. He was Nassau County Director of Traffic Engineering, prior to being appointed Commissioner of Public Works for Nassau County. Mr. Pecora was also responsible for the operation and maintenance of the County's Centralized Computer Traffic System. Similar projects that Mr. Pecora was the Project Manager for include the Hauppauge Industrial Park Transportation Planning Study, the Downtown Farmingdale Master Plan Transportation Study and Glen Cove Mansion and he was intimately involved in the Village of Hempstead Downtown Overlay Zoning Traffic Impact Study. Mr.Pecora is available to assist with traffic engineering solutions and traffic safety analysis for proposed applications. t� Page 8 �A�11445FUr�o`o Town of Southold SEQRA Review Services Zoning Board of Appeals—Special Use Permits Osman Barrie, P.E., P.T.P., P.T.O.E of Nelson & Pope has more than 15 years' experience in traffic engineering, transportation planning, transit planning and civil engineering for both private and public/municipal projects. Specific experience involves managing and performing traffic and transportation planning studies including traffic impact and assessment studies, accident analyses, traffic signal warrant analyses, parking assessment studies, concept designs and internal roadway design/analyses as well as conducted traffic reviews for diverse developments. Related projects: Mr. Barrie was the Project Manager for the Riverside Overlay Zones TIS,Village of Hempstead Downtown Overlay Zoning TIS and Huntington Station Gateway Development TIS and was Project Engineer for the Hauppauge Industrial Park Transportation Planning Study, the Downtown Farmingdale Master Plan Transportation Study,and the Southampton Village Parking Study. Mr. Barrie will assist Mr. Pecora in traffic and parking conditions analysis for proposed applications. iW Page 9 Town of Southold SEQRA Review Services Zoning Board of Appeals—Special Use Permits SECTION II PROPOSED SCOPE OF SERVICES PROJECT UNDERSTANDING It is our understanding that the Town Zoning Board of Appeals (ZBA) seeks assistance with the review of special exception applications and fulfillment of environmental review under the State Environmental Quality Review Act (SEQRA). SEQRA requires a decision-making body to assess the environmental consequences of their decision to undertake,fund or approve an"action." Article 8 of the New York State Environmental Conservation Law and the regulations contained in 6NYCRR Part 617, SEQRA, provide appropriate guidance for agencies to conduct this review.' NP&V is expert in the SEQRA process, and will assist the Town ZBA with the technical review the application to ensure a thorough review is completed in accordance with SEQRA. Our team will work with the ZBA to address the critical issues and concerns related to the project. Our experts will be available to meet with the Zoning Board as necessary to discuss project details and the findings of our review. If necessary,supplemental analysis can also be completed at the request of the Board. TECHNICAL APPROACH SEQRA REVIEW SERVICES Task 1: Initial Application Review To begin the SEQRA review, the NP&V team will review in detail, the proposed plans and application materials, Environmental Assessment Form (EAF), Part I, and associated mapping and project description for accuracy and completeness. If the Part I EAF requires corrections, NP&V will alert the applicant in writing as to the necessary changes. Fee: $1,500 Task 2: SEQRA Classification,Coordination&Administration Determine the SEQRA classification of the action, list of involved agencies and need for coordinated review for the action. Prepare necessary resolution(s), administrative notices andfilings pursuant to 6 NYCRR Part 617 requirements. Fee: $1,500 Task 3: Prepare EAF Part 2 \ NP&V will perform a comprehensive technical assessment/substantive review of the applicant's proposed project to determine the potential areas of impact,and prepare a Part II EAF. Fee: $500 ' SEQRA Part 617; §617.1(c) Page 10 9 �S { hoQ`�gd SOp,�ralg Town of Southold � i SEQRA Review Services Zoning Board of Appeals—Special Use Permits Task 4: Technical Analysis and Recommendations NP&V will coordinate with-the Board,the ZBA attorney,,Town technical staff, and other involved agencies with permitting authority to discuss the details of the proposed project,and discuss concerns and assist in identification of necessary analysis and mitigation options, as necessary. Based on the input received, and NP&V team's professional review of the project, NP&V will prepare Technical Environmental Planning Analysis to review the overall project and provide information to be used in rendering a determination of significance. The Analysis will include an overview of environmental and planning issues with emphasis on those that are determined to be important based on the tasks above, and will include recommendations/finding on potential impacts that have been identified as moderate to large. If necessary, a comment letter an recommendations for requests for additional information from the applicant will be prepared'in letter form. As this review will depend on the scale and site specific constraints of the application, as well as the quality of information resubmitted by the applicant, this task is proposed to be completed at time rates,with a budget can be provided for each application. Fee: Time Rates Budget Ranging from$1,500-$5,000 Task 5: EAF Part 3 and SEQRA Determination of Significance Based on the SEQRA record established in the Tasks above, NP&V will prepare a Part 3 EAF outlining the findings of the SEQRA Review and a SEQRA Determination of Significance. The draft documents will be reviewed and discussed with Board and the ZBA attorney and revised as necessary for finalization. Fee: $1,500 Task 5: Meetings/Public Hearings(If Requested) It is anticipated that several public hearings will be conducted. .In addition to public meetings, a number of Meetings may be necessary between the Town and the applicant, as well as meetings with local community to discuss potential concerns and resolve issues. The project manager, traffic engineer and civil engineers will be available to attend works sessions and public hearings, as requested. Preparation and attendance at these meetings'will be billed on a time rate basis. Fee: Time Rates l t Page 11 hq�,ag so�Fr,o`fl , Town of Southold n¢ SFQRA Review Services Zoning Board of Appeals—Special Use Permits SECTION III NATE SCHEDULE The rate schedule for the NP&V team is provided below. NP&V STAFF Employee/ Principal Name Staff Type Billing Rate Arnesen, Eric Project Manager/Hydrogeologist $175.00 Brusseau, Michael Project Manager $175.00 Cartwright, Elizabeth Environmental Engineer $110.00 Dellavecchia, Nicole Economic Analyst/Planner $110.00 Eiseman, Kathryn Partner $200.00 Emouna, Hannah Environmental Scientist $95.00 Franson, Bonnie Associate Planner $195.00 Klein,Jon Director of Grants $130.00 Malicki, Phil Senior Environmental Planner $140.00 Marciszyn,Ashley Administrative Assistant $85.00 McGinn,Jonathan Environmental Analyst $ 90.00 McGinn,Steven Partner $200.00 O'Farrell, Carrie Senior Partner $215.00 Robin,Scott Environmental Planner $120.00 Schmidt, Rusty Landscape Ecologist $95.00 Sneden,Taylor Planning Technician $70.00 Voorhis,Charles Partner $225.00 N&P STAFF Employee/ Principal Name Staff Type Billing Rate Barrie, Osman Senior Engineer $150.00 Dixon,Tom Partner $225.00 Mattera, Matthew Project Engineer $130.00 Pecora,Joseph Associate $180.00 Out of pocket expenses: Typical out of pocket expenses include reproduction of documents; messenger and/or delivery services,and large scale presentation boards for public hearings. Such direct out of pocket costs shall be billed to the Town with no additional markup. Document reproduction fees: a. Blackline($0.45/sf) b. B&W-8%2x11 ($0.10/ea),8%x14($0.15/ea), 11x17($0.30/ea) c. Color-8%2x11 ($0.65/ea),8%x14($1.25/ea), 11x17($2.00/ea),other size($2.00/sf) Page 12 NELSON, POPE & VOORHIS, LLC ENVIRONMENTAL PLANNING CONSULTING PH:(631)427-5665 572 Watt Whitman Road FAX: (631)427-5620 Melville,NY 11747 Transmittal Letter TO: Kim E. Fuentes Date: Wednesday, May 24, 2017 Secretary to the Zoning Board of Appeals Town of Southold 54375 Main Road Re: Town of Southold ZBA SEORA Review Southold, NY 11971 NP&V #: Proposal VIA: Regular Mail x Fedex Messenger Enclosed please find the following: Quantity Description 1 Original signed/notarized Agreement (signed by Carrie O'Farrell only)- 1 print of requested insurance certificates Remarks: Dear Ms. Fuentes: Please find the enclosed materials sent per Carrie O'Farrell's request. Please do not hesitate to contact me should you have any questions or need further assistance. Thank you. Sincerely, NELSON, POPE & VOORHIS, LLC By: Ashley Marciszyn x215 Email: amarciszvn@nelsonpoae.com CC: File