HomeMy WebLinkAboutMovies in the Moonlight, Inc - equipment rental RESOLUTION 2017-385
ADOPTED DOC ID: 12992
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-385 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
APRIL 25, 2017:
RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs
Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and Movies
in the Moonlight, Inc. in connection with the equipment rental in an amount not to exceed
$850.00 for the Town's Youth Bureau Family Movie Night to be held on August 11, 2017 at
dusk at Tasker Park,Peconic Lane, Peconic, subject to the approval of the Town Attorney.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: William P. Ruland, Councilman
SECONDER:Louisa P. Evans, Justice
AYES: Dinizio Jr, Ruland, Doherty, Evans,Russell
ABSENT: Robert Ghosio
MOVIES IN THE MOONLIGHT-Indoor and Outdoor Cinema
200 S Oakwood Dr. • Laurel. NY,11948
www.moviesinthemoonlight.com • (631) 404-5269
moviescreens@yahoo.com
Contact: Southold town Lynn N ilas
Event Address: Carroll Ave and Peconic Lane Southold
Phone Number: 631-765-8251 Cell 516-617-1054
Email: lynn@southolddtownny.gov
Screen Size: 9 by 16
Event Date:August 11,2017
Booking Date:April 13,2017
Start Time: 8:00 .m.
Amount: $ 850.00
Tax: $exempt
Total: $ 850.00
Deposit: $425.00
Balance Due: $425.00
Notes:
Payment Information:
Credit card number:
Name on credit
card:
Expiration date:
Street address used
on card:
Zip code:
IMPORTANT INFORMATION:
If your company is tax exempt we will need you exempt form
returned with this contract or we will charge sales tax.
• No movies will be started before sunset or until it is dark enough to see
the picture on the screen.
• Please be advised that we may need to change the position of the screen
in the event that there is wind.
AGREEMENT
This Agreement is between Movies in the Moonlight, Inc., a New York domestic business
corporation (hereinafter referred to as Moonlight) with its principal place of business at 200 South Oakwood
Drive, Laurel, New York 11948, and Client from above) Reservation. A reservation is only
confirmed once a deposit is received. Terms. The initial nonrefundable deposit shall be
50% of the total amount due, payable to Movies in the Moonlight, Inc. The balance of the total fee must
be received prior to the start of your event. Cancellation. The Client may cancel due to expected
inclement weather before noon on the day of the scheduled event and retain their deposit. IF MOONLIGHT
SHOWS UP TO AN EVENT LOCATION AND CLIENT CANCELS FOR WEATHER THE CLIENT FORFITS
THEIR DEPOSIT. IF MOONLIGHT SETS UP ALL EQUPMENT BY CLIENT'S REQUEST AND INCLEMENT
WEATHER STARTS THE CLIENT WILL HAVE TO PAY THE FULL AMOUNT FOR THEIR EVENT.
Reschedule. Moonlight will work with the Client to reschedule a mutually convenient time to make up the
event within 365 days of the cancelled event. Notice. Client may not cancel event due to weather earlier than
24 hours prior to the start time of the event. Cancellation by Client. Except as otherwise provided, herein,
cancellation of this Agreement by Client for any reason at all, not including inclement weather, and when such
notice was given with sufficient notice, shall cause the forfeiture of the deposit. Extreme Weather Conditions.
Moonlight reserves the right immediately to cancel the event in its sole discretion and without notice if there is
any threat of lightning, rain, extreme wind, or extreme temperatures and if the movie has not been started the
client shall receive a credit. Moonlight and the client will mutually decide on a new date. Security. Client must
provide security if there is any reason to believe that Moonlight personnel or equipment could be harmed or
damaged by event goers or outside persons. Moonlight has the right to immediately cancel the event if they
feel in danger of personal injury or damage to their equipment. In that case the client will have to pay the full
amount of the even. Leasing the Movie. If leasing the movie is required, it is the Client's responsibility to do
so. The movie cannot be leased through Moonlight. However we provide links on our web site to companies
that lease movies. Permits and Insurance. Moonlight will provide Additionally Insured when requested by
client. Any and all necessary entertainment permits and insurance other than Additionally Insured is to be
provided by Client. Client shall notify Moonlight of any such special requirements at the venue 30 days in
advance of the event. All fees, costs and disbursements associated with the permits and insurance are to be
borne by Client. Governing Law and Jurisdiction. Any legal action involving a dispute or matter arising
under this Agreement may only be brought in Suffolk County, New York. Entire Agreement. This Agreement
contains the entire Agreement between the parties and supersedes all prior written or oral agreements. This
Agreement may not be modified except in writing signed by both parties. Overtime. Any one
movie/presentation over two hours and fifteen minutes after the start time will be charged $75.00 per additional
half hour. If the client decides to stop the movie for any reason once it's already started, the time the movie is
stopped will add to the over all running time of the movie and could possible put client into overtime charges.
The Client has 30 minutes from their start time as indicated in the Contract to begin their
event. Anything over 30 minutes will be charged at $75.00 per half hour. Moonlight arrives at
your event 30 minutes to 1 hour depending on the screen size prior to start time (before dark). If you wish
to have us there early you will be charged $75.00 per half hour for early arrival. IN WITNESS WHEREOF, the
parties hereto have executed this Agreement as of the day and year first above written.
[Name of client] By: 1C�-'n a1 d�� r Sc-C>4 A- &)sseo/ S`;do er—/G s OK—
[Movies in the Moonlight, Inc.] By: FRANK ZAGARINO
I, the undersigned, hereby give permission for Movies in the Moonlight, Inc. to charge
the above credit card for all purchases listed on t ' invoice/contract.
Signature ON Dat.j,/ ,41 —
Email or fax-completed contract to Movies In The Moonlight at
moviescreensayahoo.com or fax 631-760-8713.