HomeMy WebLinkAbout03/2017 ZONING 130ARD OF APPEALS
Town Hall Annex, 54375 Route 25
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P.O.Box 1179
1� Southold, New York 11971-0959
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Fax(631) 765.9064
Telephone(631) 765-1809
TO: Elizabeth Neville, Town Clerk(for Distribution to Supervisor Mussell and
Town Board embers)
FROM: Leslie Danes Weisman, ZEA Chairperson/Department head
E: COMBINED NT LY DEPARTMENT HEAD AND NEW
PLICATIONSIFEES REPORT for: March 2017
DATE: April 7, 2017
I. Requires Immediate Attention: Nothing at this time
H. Board and Office Policies, Practices, and. Activities:
SEQRA Determinations by the ZBA
After a number of preliminary meetings and discussions, ZBA Assistant Kim. Fuentes
and 1 began working with Planning Director Heatber Lanza and Tier staff, and TA
Duffy on setting up administrative procedures in our office whereby the ZBA, instead
of the Planning Board, may assume lead agency and hire a consultant to make
SE+QRA determinations on certain Special Exception Permit applications be-fore the
Board of Appeals. These nonresidential applications also require site plan approval by
the Planning Board. t discussed this procedure in a meeting with TA :buffy and.
Supervisor Fussell prior to beginning the required administrative actions and training
within our Department. The consulting coasts involved will be billed to the applicant.
The rationale for this change is based upon the fact that property owners and the
Planning Beard do not wish to proceed with site plan approvals without the assurance
that the Special Exception Permit an applicant requires to implement their project is
approved by the ZBA. However, the ZBA cannot render an approval or denial until
SE'QRA has been determined. Historically the ZBA would hold a public hearing for a
Special Exception Permit on applications also requiring site plan approval, and thorn.
adjourn without a date so Planning, as lead agency, could proceed with SEQRA,,
While this new administrative procedure will require substantial additional ZBA staff
time, it will benefit property owners and :result in improved coordinated reviews on
complex projects that have potentially large impacts on the Town. Several such
applications have already been discussed at the regular monthly interdepartmental.
meetings our office sets up among the .honing, Planning, and Building Department
Heads and the TA. These meetings have proven to be very valuable in establishing
best practices for coordinated reviews and identifying relevant procedural issues.
Ill. Financial/Budget/Personnel issues:
New ZBA Members
In March two new members to the Board of Appeals were appointed by the Town
Board; Nicholas Plariamento and Patricia Acampora. To get them, started, ZBA staff
and I prepared for each a binder of relevant background readings on the role and
jurisdiction of Zoning Boards, SEQRA, Guidelines on Open Meetings Law, our own
ZBA Procedures and Code of Conduct, and samples of past decisions. I have made
myself available for personal meetings to answer questions and provide oversight and
training as needed.
IV. Activities of the Board/Accomplishments:
Regular Meeting: Date: 03/02/17 Call to Order: 8:37 AM Adjourned: 3:00 PM
Public Hearings: Total: 9
Number of new applications heard: 8
Number of carryovers from previous hearings: I
Number closed reserving decision to later date: 7
Number closed Subject to receipt of additional information: 0
Number adjourned to another date: 4
Number adjourned w/o a date: 0
Number of Resolutions passed, 25
Number of decisions made: I
Number of Site Inspections made by Board members: 9x5 =45
Next 04/06/17
Spgcial �✓leetint: Date: 03/16/17 Call to Order: 5.033 PM Adjourned: 6:11 PM
Number of draft findings discussed: 7
Number of decisions made- 6
Number closed reserving decision to a later date: 2
Number adjourned to another date: I
Number of Resolutions passed: 14
Meetinas attended/initiated by ZBA Chairperson/Department Head
0 03/01 —Interdepartmental Meeting with Zoning, Planning, Building and TA
re: specific applications with concurrent jurisdiction
e 03/02—Attended the Supervisor's State of the Town address
0 03/09 --'FA Duffy re. specific applications before the Board
0 03/16—Department Head Meeting with the Supervisor
0 03/16 -TA Duffy re: various applications before the Board
* 03/20 -TA Duffy re: various applications before the Board
0 03/23 —Supervisor Russell and TA Duffy re: ZBA and SEQRA review on certain
Special Exception Permit applications
0 03/23 —Code Committee re: bluffs and banks and pre-existing non-conforming
buildings with conforming uses
Staff Activities
Number of co le assisted at the counter: 6,7 flours spent assisting: 9 hrs. 30 mins.
(Assistance includes falling out new applications, mailings and postings, providing
copies of decisions, FOIL requests and other materials, and general inquiries)
Number of E-0.1. — regnests processed by staff- 9
V. MONTHLY REPORT ON NEW APPLICATIONS AND FEES COLLECTED
New AppLications: 14 Fees Collected: $9, 250
Special Event Permits. 12 Fees Collected: 51,800
Total Fees Collected in March 2017: $11,050
Respectfully Submitt-d,
r
Leslie Kanes Weisman,
Chairperson/Department Head