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Home My WebLink AboutPB-11/21/2016 MAILING ADDRESS: PLANNING DBOARD MEMBERS ®� I SOUT®l P.O.Box 1179 J. y Southold,NY 11971 Chair .fL OFFICE LOCATION: WILLIAM J.CREMERS 7° Town Hall Annex PIERCE RAFFERTY G ® Q 54375 State Route 25 JAMES H.RICH III (cor.Main Rd. &Youngs Ave.) MARTIN H.SIDOR lyC®U 9� Southold, NY ` Telephone: 631 765-1938 www.southoldtownny.gov PLANNING BOARD OFFICE TOWN OF SOUTHOLD SPECIAL MEETING MINUTES RECEIVED November 21, 2016 20)"2:30 p.m. • M 6'. Present were: James H. Rich III, Vice Chairman Southold Town Clerk Martin Sidor, Member William Cremers, Member Heather Lanza, Planning Director Mark Terry, Assistant Planning Director Brian Cummings, Planner Vice-Chairman Rich: Good afternoon and welcome to the November 21, 2016, Planning Board Special Meeting. SUBDIVISIONS Conditional Final Plat Determinations: Vice-Chairman Rich: The Estates at Royalton - This proposal is for a Standard Subdivision of a 36.9 acre parcel into 12t lots where Lots 1-11 equal 0.7 acres, and Lot 12 equals 12 acres, located in the A-C Zoning District. This subdivision includes 15.2 acres of open space and 1.7 acres for a proposed road. The property is located at 55 Cox Neck Road, approximately 490 feet north of Sound Avenue, Mattituck. SCTM#1000-113-7-19.23 Martin Sidor: WHEREAS, this proposal is for a Standard Subdivision of a 36.9 acre parcel into 12 lots where Lots 1-11 equal 0.7 acres, and Lot 12 equals 12 acres, located in the A-C Zoning District. This subdivision includes 15.2 acres of open space and 1.7 acres for a proposed road; and Southold Town Planning Board Page 12 November 21, 2016 WHEREAS, on June 6, 2016, the Planning Board granted Conditional Preliminary Plat Approval upon the map entitled "Estates at Royalton Preliminary Plat", dated November 13, 2015, prepared by Howard Young, Land Surveyor, with conditions: and WHEREAS, on June 23, 2016 the applicant submitted a Final Plat Application and $500.00 fee, and WHEREAS, on July 5, 2016 the Southold Planning Board received a letter from the Office of the Engineer approving the road and drainage specifications and requiring a New York State Department of Environmental Conservation Phase II SPDES Permit, and WHEREAS on July 18, 2016, the Final Plat Application was found to be complete, and WHEREAS, on August 8, 2016 a Public Hearing on the Final Plat was held and closed, and WHEREAS, on September 13, 2016 the Southold Planning Board found that the proposed subdivision plat presents a proper case for requiring a park suitably located for recreational purposes, but that a suitable park cannot be properly located on such subdivision plat, and that the Planning Board will require $77,000.00 in lieu thereof, pursuant to §240-53 G of the Southold Town Code. WHEREAS on October 4, 2016 the Southold Planning Board accepted the draft bond estimate in the amount of$314,970.00, where the correct amount was $314,870.00, and WHEREAS, on October 18, 2016 the Southold Town Board accepted the subdivision bond in the amount of$314,870.00 for the proposed subdivision; and WHEREAS, the applicant has requested that the requirement to build 20% of the total number of units as moderate-income family dwelling units be waived, and that, pursuant to §240-10 (B)(c)[2][a], the applicant will pay a sum to the Town of Southold Housing Fund based on the number of required MIFDU lots not constructed in the subdivision. The per-unit sum set by resolution of the Town Board in 2016 is $212,375.00; therefore be it RESOLVED, the Southold Town Planning Board hereby waives the requirement to build 20% of the total number of units as moderate-income family dwelling units in lieu of payment to the Southold Housing Fund. William Cremers: Second. Vice-Chairman Rich: Motion made by Martin, seconded by Bill. Any discussion? All in favor? Southold Town Planning Board Page 13 November 21, 2016 Ayes. Opposed? None. Motion carries. Martin Sidor: And be it further RESOLVED, that the Southold Town Planning Board hereby grants Conditional Final Plat Approval upon the map entitled "Final Plat for the Subdivision Map of Estates at Royalton", dated June 22, 2016 and last revised October 31, 2016, prepared by Young & Young, Land Surveyors, subject to the following conditions: 1. Two (2) moderate-income family dwelling units (MIFDU) are required pursuant to §240-10(B)(c) of the Southold Town Code. Please submit a cash payment in the amount of$424,750.00. 2. The Planning Board found that a suitable park cannot be properly located within the subdivision. Please submit a park and playground fee in the amount of $77,000.00 in lieu thereof, pursuant to 240-53 G of the Southold Town Code. 3. Submit the Administration Fee in the amount to $18,892.20 pursuant to §240-37 of the Southold Town Code. 4. Amendments to the Final Plat: a. Please change the notation "Planting Buffer" on the Final Plat to "Vegetated Buffer" to match the wording in the Covenant and Restrictions and Open Space Easement documents; b. Please label the Common Horse Paddock referenced on Page 6 of the Open Space Easement on the Final Plat; c. The paddock shown on the final plat encroaches into the vegetated buffer. Please remove the fencing from the vegetated buffer; d. Show monuments pursuant to § 240-41. Mapping of completed improvements; monuments. 5. Amend the Final Road and Drainage Plans as follows: a. Please change the notation "Cultivated Area on the Road and Drainage Plans to "Vegetated Buffer"; Southold Town Planning Board Page 14 November 21, 2016 b. Show electric and water lines; c. Provide cut sheets for the proposed street lights that meet Town Code Chapter 172 Lighting, Outdoorfor Planning Board approval, prior to Final Plat Approval; d. Show street signs, indicating type and location. Once complete, submit six copies for review. 6. Provide authorization from the Town of Southold Highway Superintendent that the proposed road name, "Royalton Row", is acceptable. 7. Revise the Covenant and Restrictions, submitted October 11, 2016, accordingly: a. Page 3, 10, b, i and v: Delete the word "on". In v. correct the word "lawn"; b. Page 4, 11: Clarify if it is the intent to construct all driveways of pervious materials; c. The Town Engineer has indicated that the project will need to seek, and obtain a NYS Phase II SPEDS permit. Please add a clause indicating such; d. Page 4, 12: Replace with the following language, "Clearing and/or grading of Lots 1 through 11 only shall be done in accordance with Southold Town Code; except that the existing nursery trees and shrubs may be relocated, as necessary, to develop each lot."; e. Page 4, 17, a: Replace "Every Owner of lots 1 and 2"... with "Regardless of the number of Owners of a particular lot, each property shall be entitled to only one membership in the Homeowners Association; f. Page 6, clause c: Insert the following, "The developer is responsible for the maintenance and replacement of street trees for a period of three years. Survival of planted street trees during this period is 100 percent from final inspection by the Town Engineer or Planning Board. Following the three year period, maintenance of street trees will be the responsibility of the lot owner upon which the tree(s) have been installed. Any tree that has died shall be replaced with the same species of tree within six months. "; g. Page 6, 14, c: Please add, "if the LLC fails to manage and maintain the road and open space in accordance in the terms of this covenant then... the Homeowners Association...". Southold Town Planning Board Page 15 November 21, 2016 8. Revisions to the Open Space Conversation Easement: a. Page 1: The Open Space acreage is referenced as 15.20. The Final Plat calculates the acreage at 15.00. Please verify which acreage is correct. 9. Submit the revised Covenant and Restrictions and Open Space Conservation Easement to the Planning Board for review and approval prior to filing. 10. File all signed and approved legal documents with the Office of the Suffolk County Clerk, and upon filing record the Liber and Page number on the Final Plat. The Town Supervisor must sign the Open Space Conservation Easement before it can be filed. a. Covenants and Restrictions, including the Road and Maintenance agreement within; b. Final Open Space Conservation Easement. 11. File the signed and approved Homeowners Association with the New York State Office of the Attorney General. Proof of filing must be submitted to this office along with a final endorsed copy of the document. 12. The Final Plat must meet all Subdivision Map Filing Requirements as outlined by the Suffolk County Clerk's Office. Please see the following link to their website for all requirements: http://www.suffolkeountyny.gov/Departments/CountyClerk/Maps/SubdivisionMap. aspx 13. Submit to the Town Planning Department twelve (12) paper copies of the Final Plat and four (4) Mylar copies of the Final Plat that include all changes noted in these conditions, and all endorsed by the Suffolk County Department of Health Services with their approval stamp. William Cremers: Second. Vice-Chairman Rich: Motion made by Martin, seconded by Bill. Any discussion? All in favor? Ayes. Opposed? None. Motion carries. Southold Town Planning Board Page 16 November 21, 2016 Vice-Chairman Rich: I need a motion for adjournment. Martin Sidor: So moved. William Cremers: Second. Vice-Chairman Rich: Motion made by Martin, seconded by Bill. Any discussion? All in favor? Ayes. Opposed? None. Motion is passed. Good evening. There being no further business to come before the Board, the meeting was adjourned. Respectfully submitted, Jessica Michaelis Transcribing Secretary James H. Rich, Vice-Chairman