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HomeMy WebLinkAboutMacNish - video RESOLUTION 2017-143 ADOPTED DOC ID: 12727 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2017-143 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 31,2017: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement with Rory MacNish Photography& Video to develop and shoot a video for educational &promotional reasons on affordable housing for the Government Liaison Office of Southold Town in the amount of$3,000.00, all in accordance with the approval of the Town Attorney. e Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Robert Ghosio, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr,Ruland, Doherty, Ghosio, Evans,Russell r. 4 THIS IS A CONTRACT BETWEEN RORY MACNISH PHOTOGRAPH & VIDEO AND THE TOWN OF SOUTHOLD RORY MACNISH PHOTOGRAPHY&VIDEO ACTING AS AN INDEPENDENT CONTRACTOR(HEREAFTER"CONTRACTOR"). Name of Contractor: RORY MACNISH PHOTOGRAPHY&VIDEO Address: 370 Pacific Street Mattituck, New York 11952 THE TOWN OF SOUTHOLD, with an address at 53095 Main Road, P.O. Box 1179, Southold, New York 11971-0959, AND THE CONTRACTOR (collectively, the "Parties" and each a "Party")AGREE AS FOLLOWS: RORY MACNISH PHOTOGRAPHY & VIDEO will conduct and perform, on a satisfactory and proper manner the services described in Exhibit A attached hereto and made a part of the Contract. The Contractor represents that all personnel engaged in the work shall be fully qualified by reason of training and experience to perform such services set forth herein. None of the work or services covered by this contract shall be subcontracted without prior written approval of the Town. 1. PAYMENTS. A. Compensation. For all of the services described above and all goods and materials supplied by the Contractor, the Town of Southold shall pay the Contractor a fixed price of Three Thousand($3,000.00) Dollars. B. Terms of Payment. The payment shall be made upon receipt by the Town of Southold of a properly completed voucher form supplied by the Town. It is expressly understood and agreed that in no event will the total compensation and reimbursement paid hereunder exceed the maximum sum of$3,000 for all of the services required. Southold Town shall pay the Contractor within thirty (30) days after the Town receives an invoice and accepts the services performed under the Contract 2. TERM OF CONTRACT. This Contract shall begin on January 1, 2017 ("Commencement Date") and shall remain in effect no later than December 31, 2017 ("Expiration Date"). -1- ' 3. PERFORMANCE OF WORK. The Contractor is qualified and willing to perform the services described above as an independent contractor in accordance with the highest standards of the Contractor's profession or craft and to the satisfaction of the Town of Southold. Monthly activity reports, including attendance records, will be submitted along with a monthly voucher for reimbursement of approved expenditures. 4. LIABILITY/INSURANCE. The work to be performed under this Contract shall be performed entirely at the Contractor's risk. The Contractor agrees to indemnify and hold the Town harmless for any and all liability or loss arising in any way out of the performance of this Contract. The Contractor shall carry appropriate workers' compensation, hazard and liability insurance-coverage written on an occurrence basis during the term of this Contract. 5. TERMINATION AND REMEDIES. The Town may cancel this Contract at any time upon two weeks written notice. Should this occur,payment for work satisfactorily completed shall be adjusted accordingly. 6. INDEPENDENT CONTRACTOR. The Parties intend that an independent Contractor-client relationship will be created by this Contract. The conduct and control of the work will lie solely within the purview of the Contractor. The Contractor is not to be considered an agent or employee of the Town for any purpose, and no joint venture or principal-agent relationship exists. 7. PAYMENT. Payment shall be made in two increments. Contractor shall be paid One Thousand Five ($1,500.00)Dollars upon successful completion of the second stage as outlined in Exhibit"A". The balance shall be paid upon successful completion of the project. COMPLIANCE WITH LAWS. Contractor agrees that Contractor is responsible for ensuring that all work is carried out in compliance with any pertinent regulations and laws of any governmental body or agency. RORY MACNISH PHOTOGRAPHY TOWN OF SOUTHOLD &VIDEO __t By. By: Scott A. Russell, Supervisor Title Date: /17 Date: -2- EXHIBIT A The Consultant shall Develop and shoot a 15-20 minute video for educational &promotional reasons on affordable housing for the Governmental Liaison Office of Southold Town. The Consultant will also create from the finished video two short pull out videos for social media promotion. First stage is to develop a working outline and line up key people to interview as well as determine the necessary footage.to shoot(b-roll) to support the story. Second stage is to shoot the elements determined by the outline. Third state is to edit the collected video to a final piece and deliver in formats that is agreeable to the town. -3- A 77 aiirrusrzkhj.a` Rory MacNish December 29th, 2016 ra Photo h & Video T° Photography y eo GOVERNMENT LIAISON OFFICE PO BOX 1179 SduTHOLD„NY 11971-0959 OFFICE P:6317-734=7537 370 Pacific Street Mattituck NY 11952 PROJECT TITLE:Affordable Housing PHONE PROJECT DESCRIPTION: Proposal to Develop & shoot a 15-20 631-921-4555 minute video for educational & promotional reasons on affordable ENTAIL housing for the Government Liaison Office of Southold Town. We will rorymacnish@gmail.com also create from the finished video two short pull out videos for social WEB media promotion. www.rorymacnish.com First stage is to develop a working outline and line up key people to interview as well as determine the necessary footage to shoot (b-roll) to support the story. Second stage is to shoot the elements determined by the outline. Third stage is to edit the collected video to a final piece and deliver in formats that is agreeable to the town. Examples of finished related work: https://vimeo.com/150548563 https://vimeo.com/179317569 Total cost of production -------------------------------------- $3,000.00 Payment will be in two increments '/2 as a deposit. ----- -$1,500.00 Balance due upon completion. ------------------------------ -$1,500.00 Thank you