HomeMy WebLinkAboutRehn, George R
RESOLUTION 2017-102
ADOPTED
DOC ID: 12685
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-102 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JANUARY 17, 2017:
WHEREAS
on February 10, 2015, the Town Board adopted Resolution No. 2015-178,
accepting the bid of George R. Rehn, Certified Public Accountant, East Setauket, New York for
the preparation of an annual audit of the Community Preservation Funds for the year 2014 with
an option for renewal under the same terms and conditions for two additional one-year periods in
the amount of $5,000 for the year 2015 and $5,000 for the year 2016, and
WHEREAS
both parties have agreed to renew the engagement for an annual audit of the
Community Preservation Funds for the year 2016 in accordance with the bid proposal, now
therefore, be it further
RESOLVEDauthorizes and directs
that the Town Board of the Town of Southold hereby
Supervisor Scott A. Russell to execute an engagement letter with George R. Rehn, Certified
Public Accountant, regarding the preparation of an annual audit of the Peconic Bay
Community Preservation Fund for the year ended December 31, 2016 in an amount not to
exceed $5,000
, as a legal charge to budget line CM.1320.4.500.300, all in accordance with the
bid proposal and subject to the approval of the Town Attorney.
Elizabeth A. Neville
Southold Town Clerk
RESULT: ADOPTED \[UNANIMOUS\]
MOVER:
Robert Ghosio, Councilman
SECONDER:
Louisa P. Evans, Justice
AYES:
Ruland, Doherty, Ghosio, Evans, Russell
ABSENT:
James Dinizio Jr
Geor
R
R
ge • n Certified Public Accountant
;; 286 Main Street • East Setauket • New York 11733
(631) 751-3886 • Fax (631) 751-2740
January 5, 2017 RECEIVED
Board of Directors
Town of Southold
53095 Route 15 FEB 1 5 2017
PO Box 1179
Southold,NY 11791 Southold Town Clerk
I am pleased to confirm my understanding of the services I am to provide for Town of Southold
Peconic Bay Community Preservation Fund for the year ended December 31, 2016.
1 will audit the financial statements of Town of Southold Peconic Bay Community Preservation
Fund which comprise the statement of financial position as of December 31, 2016,and the related
revenues and expenditures for the year then ended, and the related notes to the financial
statements.
Audit Objective
The objective of my audit is the expression of an opinion about whether your financial statements
are fairly presented, in all material respects, in conformity with U.S, generally accepted
accounting principles. My audit will be conducted in accordance with auditing standards
generally accepted in the United States of America and will include tests of your accounting
records and other procedures I consider necessary to enable me to express such an opinion. I
cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise
in which it is necessary for me to modify my opinion or add an emphasis-of-matter or other-
matter paragraph. If my opinion is other than unmodified, I will discuss the reasons with you in
advance. If, for any reason, I am unable to complete the audit or am unable-to form or have not
formed an opinion,_ I may decline to express an opinion or to issue a report as a result of this
engagement.
Audit Procedures
My procedures will include tests of documentary evidence supporting the transactions recorded in
the accounts, test of the physical existence of inventories, and direct confirmation of receivables
and certain assets and liabilities by correspondence with selected individuals, funding sources,
creditors, and financial institutions. I will also request written representation from the
Organization's attorneys as part of the engagement, and they may bill you for responding to this
inquiry. At the conclusion of my audit, I will require certain written representations from you
about the financial statements and related matters.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements; therefore, my audit will involve judgment about,the number of
transactions to be examined and the areas to be tested. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluating the overall presentation of the financial
statements. I will plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent
financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental
regulations that are attributable to the Organization or to acts by management or employees acting
on behalf of the Organization.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal
control, and because I will not perform a detailed examination of all transactions, there is a risk
that material misstatements may exist and not be detected by me, even though the audit is
properly=planfted.and performed in accordance with U.S. generally accepted auditing standards.
In addition, an audit is not designed to detect immaterial misstatements or violations of laws or
governmental regulations that do not have a direct.and material effect on the financial statements.
However,' I will inform the appropriate level of management of any material errors, any
fraudulent financial reporting, or misappropriation of assets that come to my attention. I will also
inform the appropriate level of management of any violations of laws or governmental
regulations that come to my attention, unless clearly inconsequential. My responsibility as
auditor is limited to the period covered by my audit and does not extend to any later periods for
which I am not engaged as auditor.
My audit will include obtaining an understanding of the Organization and its environment,
including internal control, sufficient to assess the risks of material misstatement of the financial
statements and to design the nature, timing, and extent of further audit procedures. An audit is
not designed to provide assurance on internal control or to identify deficiencies in internal
control. However,during the audit, I will communicate to you and those charged with governance
internal control related matters that are required to be communicated under professional
standards.
I may from time to time, and depending on the circumstances, use third party service providers in
serving your account. I may share confidential information about you with these service
providers, but remain committed to maintaining the confidentiality and security of your
information. Accordingly, I maintain internal policies, procedures, and safeguards to protect the
confidentiality of your personal information. In addition, I will secure confidentiality agreements
with all service providers to maintain the confidentiality of your information and I will take
reasonable precautions to determine that they have appropriate procedures in place to prevent the
unauthorized release of your confidential information to others. In the event that I am unable to
secure an appropriate confidentiality agreement, you will be asked to provide your consent prior
to the sharing of your confidential information with the third-party service provider. Furthermore,
I will remain responsible for the work provided by any such third-party service providers.
Management Responsibilities
You agree to assume all management responsibilities for the tax services and any other nonattest
services I provide; oversee the services by designating an individual, preferably from senior
management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of
the services;and accept responsibility for them.
You are responsible for establishing and maintaining internal controls, including monitoring
ongoing activities; for the selection and application of accounting principles; and for the
preparation and fair presentation of the financial statements in conformity with U.S, generally
accepted accounting principles. You are also' responsible for making all financial records and
related information available to me and for the accuracy and completeness of that information.
. ,
You are also responsible for providing me with (1) access to all information of which you are
aware that is relevant to the preparation and fair presentation of the financial statements, (2)
additional information that I may request for the purpose of the audit, and (3)unrestricted access
to persons within the organization from whom I determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements
and confirming to me in the management representation letter that the effects of any uncorrected
misstatements aggregated by me during the current engagement and pertaining to the latest period
presented are immaterial, both individually and in the aggregate, to the financial statements taken
as a whole.
You are responsible for the design and implementation of programs and controls to prevent and
detect fraud, and for informing me about all known or suspected fraud affecting the Organization
involving (1) management, (2) employees who have significant roles in internal control, and (3)
others where the fraud could have a material effect on the financial statements. Your
responsibilities include informing me of your knowledge of any allegations of fraud or suspected
fraud affecting the Organization received in communications from employees, former employees,
grantors, regulators, or others. In addition, you are responsible for identifying and ensuring the
Organization complies with applicable laws and regulations,
You are responsible for the preparation of the supplementary information in conformity with U.S.
generally accepted accounting principles. You agree to include my report on the supplementary
information in any document that contains, and indicates that I have reported on, the
supplementary information, You also agree to include the audited financial statements with any
presentation of the supplementary information that includes our report thereon.
My fee for these services will be at my standard hourly rate and will not exceed $5,000. My
standard hourly rates vary according to the degree of responsibility involved and the experience
level of the personnel assigned to your audit.The audit will be completed within sixty days of the
execution of this agreement. Five copies of the report will be submitted to the Town's Land
Preservation Department.
I appreciate the opportunity to be of service to you and believe this letter accurately summarizes
the significant terms of my engagement. If you have any questions, please let me know. If you
agree with the terms of my engagement as described in this letter, please sign the enclosed copy
and return it to me.
Very truly yours,
ganffla,v- R. ZLI,
—
George R. Rehn,CPA
Certified Public Accountant
RESPONSE:
This letter correctly sets forth the understanding of Town of Southold Peconic Bay Community
Preservation Fund
Officer signature:
Title: Sc.Pe-ir--V1,5�,6, Date: z /
T
Southold Town Peconic Bay Preservation Fund
HOURLY RATE
OWNER $225
STAFF 80
OTHER(SPECIFY)-ADMIN. SUPPORT 45