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HomeMy WebLinkAboutMPD-09/13/2016 MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Tuesday, September 13, 2016 @ 6:30 p.m. Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner Call to Order Pledge Approval of 7/25/16 Special Meeting & 8/11/16 Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-a4enda items will be held at the end of the meetin_q Please limit comments to no more than 5 minutes Open Sealed Bids—Tree Trimming RFP for Vets &Yacht Club Sound Shore Irrigation Proposal for Additional Sprinkler Heads Election Schedule RESOLUTIONS Resolution 2016-85 awarding the contract to for tree trimming and/or tree removal services at Vets Park and Yacht Club properties Resolution 2016-86 appointing two additional lifeguards for the 2016 summer season Resolution 2016-87 authorizing the Secretary to publish and post the Legal Notice for the Election on 11/10/16 Resolution 2016-88 approving the Election schedule Resolution 2016-89 authorizing the Commissioners to execute the Town Trustees Applications for Tidal Wetlands Permit and Coastal Erosion Hazard Area Permit regarding the Breakwater Pavilion Project Resolution 2016-90 approving Bill Register and authorizing payment of current bills Resolution 2016-91 setting the October 2016 meeting dates EXECUTIVE SESSION Matters involving employment of particular person(s) PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES SEPTEMBER 13,2016 Attendance Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner David Prokop,Legal Counsel Shelley Maddaloni,Treasurer Lydia'Tortora,Clerk Lynne Krauza, Secretary CALL TO ORDER Secretary L.Krauza called the meeting to order at 6:32 p.m. PLEDGE-OF AI:LEGIANCE APPROVAL-OF AMWTES Motion-by G. GoehringEr,-seconded.by M._Ryan,all in.favor.and motion carried to approve the Minutes from the July 25,2016 Special Meeting submitted via email. S.Maddaloni said that her words were misquoted in the 7/25/16 Special-Meeting Minutes and said she did not say"personal vendetta.." She also said she never called L. Krauza."just the damn Secretary. M.Ryan-said-he-remembers verbatim that S.-Maddaloni referred-to L.;-Krauza in this way and that the Minutes were exactly as he recalls. N.Deegan said he also remembers S. Maddalonixeferring.to-L._Krauza..in this way. S.Maddaloni said she doesn't think she was quoted properly in those Minutes and since she is not a Commissioner and doesn't get to approve the Minutes she will have to let it go. She also said that she thinks in the heat of the moment, coupled with shorthand, she wasn't quoted properly and that her reputation will precede her in the future. Motion by G. Goehringer, seconded by N. Deegan,all in favor and motion carried to approve the Minutes.fram.the August..11,20.16_Meeting.submined via.emaiL NLRRyan.abstainedfrom approving these Minutes as he was not in attendance at that meeting. S. Maddaloni stated that even though she sent L. Krauza a response to the July.25, 2016 Special Meeting Minutes about her recollection and that they contain words that she doesn't use,they are approved. M.Ryan offered S. Maddaloni an opportunity to discuss this matter in Executive Session and stated that her feelings have no bearing. S.Maddaloni expressed her disapproval of the way she was quoted. M.Ryan told S.Maddaloni if she wants to pursue it further,they can address it in Executive Session. N.Deegan asked if that would fall under the purview for Executive Session. D. Prokop said the Minutes have been approved and we need to move on. M. Ryan said that there is a bigger issue,if he understands S.Maddaloni,in how the Minutes are taken. He said that S.Maddaloni can offer suggestions if she wants but that S.Maddaloni took it to another level after the Minutes were approved. S.Maddaloni said she tried before the Minutes were approved. L. Tortora said in her observation Minutes can always contain a difference of opinion and it has been her experience that people say they didn't say something and that Boards have resolved to malting it easier by taping meetings and that the prior Secretary was a Court Stenographer and people came and said they didn't say something and that the former Secretary looked into having the Meetings recorded at one time. N. Deegan said he thinks we should record the Minutes and L. Tortora said that will be double time for the Secretary. M.Ryan said there should not be a personal interaction between the Treasurer and the Secretary right now.-G. Goehringer said-we can't resolve things after the Minutes have been approved and said we should consider what L. Tortora suggested. He said when he was with Suffolk County, they taped their meetings. D. Prokop said for the record there has been no issue with the Minutes for the past four years since L:-"Krauza has been Secretary. He said the Minutes are almost verbatim and he has never asked her to make one change. He said L.Krauza's job is in question whether she is capable of taking Minutes for this organization.--D.Prokop said the Commissioners need to take a position before increasing costs by recording Meetings. He said he thinks L.Krauza is doing a good job and we have-spent 15 minutes talking-about something the Board already considered and approved. He said otherwise the question is whether L.Krauza is capable of doing her job. S.Maddaloni said she emailed-L.Xrauza�and had changes with misquotes, etc:-D. Prokop said that S.Maddaloni brought up her comments this evening and M. Ryan addressed them and the Minutes were approved. L.-Tortora said-that taking the Minutes is a very toughjob. TREASURER'S REPORT S. Maddaloni reported that cash totaled$21,231.69,Money Market Account totaled $1,193,113.20,petty cash totaled$480.00,assets totaled$1,214,824.89,liabilities totaled $5,925.05,fund balance totaled$1,208,899.84,leaving a liabilities and fund balance total of $1,214,824.89. _ She-said.t is xegarding-the,BiU-Register.that CNA(Treasurer's.bond,annual.fee),.East.End Sporting Goods(uniforms required to wear)and Christine(reimbursement)were not standard monthly bills. L. Tortora said that there were two separate bills for East End Sporting Goods and they are not uniforms they are shirts and pants for the men. S Maddaloni said to L. Tortora"I can't call them uniforms"and L. Tortora said a uniform is something they can't wear anywhere else. S. Maddaloni said she thought we discussed having the men wear uniforms when we all know that wasn't the reason. She said to get off her back and it was enough. S. Maddaloni said she heard from M. Ryan that we had this conversation when an employee started dressing in a way that was inappropriate. M. Ryan said he never said that and S. Maddaloni said that maybe it was G. Goehringer or N. Deegan. D. Prokop said we never had that conversation. D. Prokop said this is the Treasurer's Report. S.Maddaloni said we all know it is something else. She said she was told the men needed to wear uniforms. M.Ryan said here we go again with S.Maddaloni offering her opinion which is way out of bounds. S. Maddaloni said she heard that people have complained about an employee's appearance and they must have spoken to N.Deegan or G. Goehringer. M.Ryan said he finds it completely out of bounds that in the middle of the Treasurer's Report S. Maddaloni finds it necessary to give her opinion. L. Tortora said she did a Purchase Order for work attire and that is why that bill is separate. She said she also ordered tee shirts which she has ordered for the last 7 years and they are work clothes and not uniforms. M.Ryan said he doesn't have an issue with S.Maddaloni referring to them as uniforms. N.Deegan said Ed and Dave wear their tee shirts. S. Maddaloni said that one employee was the only one not wearing them. N. Deegan said the work shirts are a good way to identify staff members for the public. S. Maddaloni said that came on the heels of people complaining about one employee's appearance. N.Deegan said no it did not. S.Maddaloni said the GNS bill was a little high for a repair at the Lodge,there were 3 invoices for Harry Goldman Water Testing,which contained finance charges which she will not pay and will call them to explain our meeting schedule and payments. She said the bill for JJ Simms was annual testing and N. Deegan said it was for backflow. She said Lou's Garage was for repairs to a couple of trucks. She said the Mattituck Sanitation bill is through 8/16 and the second bill for them is for the last two weeks in August. She said the Mattituck Plumbing bill was for urinal repairs and supplies. She said Northeastern was for two invoices. M. Ryan asked S.Maddaloni if she had an issue with payroll and Nancy Hartmann and asked her to explain. S.Maddaloni said she was going to discuss this when she got to the budget. She said when Paychex reported data that she sent them with salaries, coupled with some bumps, everything went smoothly until the last pay period. She said Nancy Hartmann was paid an extra check because Paychex had to annualize her salary and could not do it as a flat rate. She said she realized the error when she reviewed the report from Paychex. She said it was an oversight and she should have noticed it and there was no other way for Paychex to have handled it. She said she spoke with Nancy Hartmann and told her that she will need to meet her to have her sign the form that Paychex sent her to have the monies withdrawn from Nancy's account. She said she will do this soon so that the payroll taxes at the end of the quarter will work out. D.Prokop asked how we prevent this from happening in the future. S.Maddaloni said she asked Paychex if they could put a limit or something to prevent this and they said they have to annualize it. D. Prokop asked who made us aware of this error and S. Maddaloni said she noticed that Nancy had received a 60'direct deposit and asked if they could withdraw it from this pay period and they said they could not. She said she will have Nancy Hartmann sign the form authorizing the withdrawal from her account. D.Prokop asked if this is something we need to look at each year because they have this annualizing function. S.Maddaloni said this is not a typical scenario and she will have to inactivate her in the future after she is paid her total salary. D.Prokop said we should do this. S. Maddaloni said with regard to the budget,we are over on electric and permits and will need to do budget modifications. She said she will look at our electric bills from last year and M.Ryan said we should make sure that the meter readings are correct. It was agreed that the increase in electric is due to the irrigation systems being on daily. She,asked the Commissioners to advise her of any additional permits for upcoming projects for this year. M. Ryan said he will speak with Chris Dwyer about any additional permits so we can fund that line item accordingly. M. Ryan and G. Goehringer felt that$1,200 at a minimum should be the total amount for permits. She will research this and make recommendations at the October Work Session. This matter will be placed on the Agenda for the 10/5/16 Work Session. L. Krauza will place a resolution on the October meeting agenda as well. S. Maddaloni said we only budgeted$10,000 for auditing services and we may need to bump that up as well for 2017. L. Tortora said the monies we received from FEMA are not reflected in the budget. S. Maddaloni said she is including all deposits that L. Tortora gives her and said she thought we moved it into the Money Market Account. L. Tortora said it was originally deposited into the Federal Emergency Management Aid Account(A.4960). S. Maddaloni said she isn't sure who told her that these deposits should go into the Money Market Account and asked why it shouldn't go there. ?? L.Tortora said we need a paper trail and D. Prokop said it should go in the current year's budget at A.4960. S.Maddaloni said that not to be defensive but if we receive monies it is her job to go to the bank. L. Tortora said she has been making the FEMA deposits as long as she has been with the Park District and that she is the one that accounts for all those monies. S. Maddaloni said she will revise the budget to reflect the FEMA monies and email the revised budget to L.Krauza. D. Prokop said that L. Tortora should continue to make the FEMA deposits. L. Tortora said the FEMA close out letters need to be placed on the October Work Session Agenda and that she will need G. Goehringer to sign them. D. Prokop asked L. Tortora to copy all Commissioners with these documents for discussion in October. D. Prokop asked if we need Lee Zeldin's office to assist us and L. Tortora said no it has nothing to do with him. L.Tortora said we are not going to sign the Project Worksheet for the parking lot with the$52,000 amount. Motion by G. Goehringer, seconded by N. Deegan,all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said that August was a very rough month due to the heat and there were days when people did not come to the beach. She said we also had a lot of overcast and windy days as well. She said the beach permits total $21,355 through the end of August and had expected us to do a lot better. She said the total will increase with her September Report. She said we sold a lot of guest permits at Breakwater. She said the Town placed No Parking signs at Breakwater from Carey's Tank Farm to our entrance to the parking lot and this improved our guest permit sales. She said in the past the Town had Parking by Southold Town Permit only signs. L.Tortora said we own from the Carey Tank Farm to the water and D. Prokop said we should look at the new survey to see exactly what we own. L. Tortora said the Community Room is booked for 3 days in October and that the fields are packed this year. She said North Fork United Soccer has 13 teams(161 players, 89 are non- residents) and that this doesn't include their Developmental Program which will add 81 more players. She said Mattituck Soccer Club has 2 teams (29 players—no breakdown of residents or non-residents). D.Prokop asked if we have all waivers and L.Tortora said we did with the exception of the Developmental Program which are not due yet. She said she and Chris Dwyer are working on an Excel spreadsheet to better track waivers for next year. L. Tortora said that Boy Scout Troop 39 is doing a beach cleanup on Saturday. She said she spoke with the Town's Highway Superintendent about having the Town remove the garbage at Bailie Beach and Vets from the cleanup. She asked where we should leave the garbage and N. Deegan suggested the old snack stand at Vets and M.Ryan suggested leaving it outside on the north side of the shed. It was agreed that the garbage can be left at the end of the road at Bailie Beach. D.Prokop and the Commissioners audited Scarola and Crossover Christian Church and everything was found to be in order. Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE UPDATE L.Krauza said she has removed the Maintenance Report from the Agenda since we no longer have a formal report. It was agreed by the Commissioners that L.Krauza will include a Maintenance Update on all future meeting Agendas. N. Deegan said he asked the maintenance crew to finish painting at Vets and to replace the trim on one window. He also asked them to fill the cracks at the tennis courts because that work has not been done in the last 6 years. He said there aren't as many cracks in the playing area. He said they trimmed the bushes and overhangs at the Lodge and said they may have to do more trimming on the bluff. G. Goehringer said he asked Tim to spray the top of the bulkhead again at Vets. N.Deegan asked the Commissioners to let him know if there is anything they would like included on the maintenance to do list for the fall. G. Goehringer said he is concerned about how stable the high fence is at Yacht Club. M.Ryan said we should remove it and G. Goehringer thinks it is dangerous. G. Goehringer suggested that N.Deegan have Pete at North Fork Fence look at it. N. Deegan will look into this. M. Ryan said he spoke with Ed about field maintenance at Aldrich Lane and mowing on Fridays because the fields looked awful over the weekend. G. Goehringer said he had a conversation with Ed about this as well and Ed told him that he mowed the fields on Thursday. The boat ramp floating docks will be removed the first week in October. G. Goehringer said we experienced problems with prams and he will go to the site and update the Commissioners. This matter will be placed on the October Work Session Agenda. L. Tortora asked about Wolf Pit and N.Deegan said we have an Administrative Permit from the Town Trustees which is a 10 year Maintenance Permit. He said the Trustees will look at this property and let us know what we can and cannot do. N.Deegan said our maintenance crew will do this work. It was agreed that this matter will be placed on the October Work Session Agenda. M.Ryan asked if the walkway was removed at Breakwater and N. Deegan said it was. OPEN SEALED BIDS-TREE TRUW HNG AT VETS &YACHT CLUB L. Tortora opened the sealed bids and the results are as follows: Shamrock-$20,750 for both locations+$3,000 for grinding stumps Chris-Mohr-Vets$10,143.04 which includes stump grinding Yacht Club$4,420.36 which includes stump grinding Coastal Plantings a/k/a Mott's Tree Service-$35,500 for both locations, includes stump grinding Carrick's Tree Service- $13,650.00 for both locations,includes stump grinding D.'Prokop reviewed all-bids and said that Carrick's is the'lowest responsible bidder-and their paperwork is in order. The Commissioners agreed to award this work to Carrick's. There is a resolution on for tonight's-meeting for this purpose. D..Prokop-reviewed the Contract for Carrick's and asked_L-Tortora to revise the first page and include the correct amount and to be specific about the work to be done. L.Tortora will email D. Prokop the revised Contract for review and approval. SOUND SHORE IRRIGATION PROPOSAL-ADDITIONAL SPRINKLER HEADS N. Deegan is in the process of getting more details on this proposal and will also get 3 quotes for this work. ELECTION SCHEDULE The Election Schedule that L. Tortora prepared will be approved at tonight's meeting via resolution. PIMLIC COIIUVIENT There was no one in attendance from the public. EXECUTIVE SESSION Motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried for the Commissioners,L. Tortora and L. Krauza to go into Executive Session at 7:59 p.m.to discuss personnel. Motion by M.Ryan,seconded by G. Goehringer,all in favor and motion carried to come out of Executive Session at 8:26 p.m. RESOLUTIONS Resolution 2016-85 awarding the Contract to Carrick's.Tree Service for tree trimming and/or tree removal at Vets and Yacht Club properties was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan,all in favor and motion carried to unanimously approve Resolution 2016-85. , Resolution 2016-86 appointing two Lifeguards for the 2016 Summer Season was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan,all in favor and motion carried to unanimously approve Resolution 2016-86. Resolution 2016-87 authorizing the Secretary to publish and post the Legal Notice for-the Election on 11/10/16 was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan,all in favor and motion carried to unanimously approve Resolution 2-016-87. Resolution 2016-88 approving the Election schedule was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan,all in favor and motion carried to unanimously approve Resolution 2016-88. Resolution 2016=89 authorizing-the Commissioners to execute the Town Trustees' Applications for Tidal Wetlands Permit and Coastal Erosion Hazard Area Permit regarding the Breakwater Pavilion-Project was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-89. -ResoiutionI016-90 approving the-Bill-Register and payment of.the current bills was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan,all in favor and motion carried to unanimously approve Resolution 2016-90. Resolution 2016-91 setting the October meeting schedule was unanimously approved. Motion by G. Goehringer, seconded by M.Ryan, all in favor and motion carried to unanimously approve Resolution 2016-91. There being no further business to come before the meeting,motion by G. Goehringer, seconded by M. Ryan, all in favor and motion carried to adjourn the meeting at 8:26 p.m. RESOLUTION 2016-85 RESOLUTION AWARDING BID TO CARRICK'S TREE SERVICE FOR TREE TRIMMING AND/OR TREE REMOVAL AT VETERANS PARK AND YACHT CLUB PROPERTIES RESOLVED that the Board of Commissioners of the Mattituck Park District, having reviewed all bids for the tree trimming and/or tree removal services at Vets Park and Yacht Club properties, hereby award the bid to Carrick's Tree Service, as the lowest responsible bidder, in the amount of$13,650.00 and further authorizes and directs Co-Chairpersons Gerard Goehringer and Michael Ryan to execute a Contract with Cardck's Tree Service in the amount of $13,650.00, subject to the approval of Legal Counsel. RESULT: ADOPTED 9/13116 (Unanimous) RESOLUTION 2016-86 RESOLUTION APPOINTING ADDITIONAL LIFEGUARDS FOR THE 2016 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint the following additional Lifeguards for the 2016 Summer Season, whose names and hourly rates are listed below: Jared Angola, 1St ear @ $12.17/hour, effective 8/14/16 John Hartofilis, 1' year @ $12.17/hour, effective 8/13/16 RESULT: ADOPTED 9/13/16 (Unanimous) RESOLUTION 2016-87 RESOLUTION AUTHORIZING ELECTION VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Lynne M. Krauza, to advertise for public vote the Election legal notice for the 11/10/16 election, subject to the approval of Legal Counsel. RESULT: ADOPTED 9/13/16 (Unanimous) RESOLUTION 2016-88 RESOLUTION APPROVING THE ELECTION SCHEDULE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Election schedule submitted by the Clerk reflecting an Election date of 11/10/16 from 4:00 to 8:00 p.m. and publishing the legal notice on 10/13/16, 10/20/16 and 10/27/16. RESULT: ADOPTED 9/13/16 (Unanimous) RESOLUTION 2016-89 RESOLUTION AUTHORIZING THE EXECUTION OF THE TRUSTEES APPLICATION FOR TIDAL WETLANDS PERMIT AND FOR A COASTAL EROSION HAZARD AREA PERMIT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the execution by all Commissioners to the Southold Town Trustees Applications for a Tidal Wetlands Permit and for a Coastal Erosion Hazard Area Permit, in connection with the Breakwater Pavilion Project, subject to the approval of Legal Counsel. RESULT: ADOPTED 9/13/16 (Unanimous) RESOLUTION 2016-90 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the September 13, 2016 meeting and further authorize payment of the current bills. RESULT: ADOPTED 9/13/16 (Unanimous) RESOLUTION 2016-91 RESOLUTION SETTING MEETING DATES FOR OCTOBER 2016 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of October 2016: Work Session on Wednesday, October 5, 2016 and monthly meeting on Thursday, October 13, 2016 at 6:30 p.m. RESULT: ADOPTED 9/13/16 (Unanimous) Mattituck Park District Balance Sheet 9/13/2016 Assets Account Account Name Balance A.200 Cash 21,231.69 A.201 Cash in Time 1,193,113.20 A.210 PettyCash 480.00 Total Assets 1,214,824.89 Liabilities Account Account Name Balance A.021 NYS Tax Payable 551.59 AA022 Federal Tax Payable 1,696.38 I A.026 FICA Tax Payable 3,677.08 Total Liabilities 5,925.05 A.909 Fund Balance 1,208,899.84 Total Liabilities plus Fund Balance 1,214,824.89 _ BILL REGISTER _ SEPTEMBER 2016 --- ------- Cheek Payee - - _ - DaaeAmount 25584 BP 9/13/2016 315.61 25585 CNASURETY 9/13/2016 $115.00 BONDITREASURER 25586 CARECONNECT _ 9/13/2016 $1,499.00 25587 EESG 9/13/2016 $618.55y UNIFORMS 25588 CHRISTINE ELLIOTT - _ 9/13/2016 $136.88 REIMS. 25589 GNS MERMAID _ 9!131M.6 $399.95 3 INVOICES-LODGE REPAIR 25590 HARRY GOLDMAN 1 9/13/2016 $475.00 3 INVOICES 25591 JJ SIMMS BACKFLOW TESTING 9/13/2016 $160.00 (2)ANNUAL TESTING 25592 PSEG 9/13/2016 $2,154.91 25593 LOU'S --- 9/13/2016 $199.94 REPAIRS 25594 MATTITUCK SANITATION_ i 9/13/2016 $544.12 (THRU 8116) _ 25595 MATTITUCK PLUMBING 9/13/2016 $120.00 ~ PLUMBING SUPPLIES 25596 MATTITUCK PLUMBING 9/13/2016-- $185.00 REPAIR _ 25597 NATIONAL GRID - 9/13/2016 $61.82 - 25598 (NORTHEASTERN EQ---- - 9/131_2016 _ $88.27 2 INVOICES 25599 JOPTIMUM _ 9113!2016 $196.50 25600 ORLOWSKI 9/1312016 $520.81 _ _ EFT PAYCHEX 9/13/2016 $68.93 EFT PAYCHEX 9113/2_016_ $75.83 25603 1PROKOP, DAVE -- -- 9113/2016 $928.33 25604 SCWA _ 9/13/2016 $264.00 ( 2INVOICES 25605 SOUND SHORE_ IRRIGATION 9/13/2016 $195.00 2 INVOICES 25606 VERIZON y 9/13/2016 _ $37.22 _25612 CALLAHEAD - - _ 9113/2016 $245.00 2561 08 8129 _3 MATTITUCK SANITATION 9/1312016 $190. _ 8122 25614 SOUTHOLD DEPT OF SOLID WASTE 9/1312016 $3.00 25615 NYSIF 9/13/2016 $588.41 25616 NORTHEASTERN EQ 9113/2016 $16.80 j T07'AL• -- -- - -- — - $10.403.96 �_ «. :Da' :°04,r13S2016 x5.47 PM Mattituck Park District Page no.1 P.O. Box 1413 Mattituck,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg '•A1001 i;Real Property,Taxes 420,391-00 0.00 420,391.00 0.00 `"A.1090;<. ;, Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 Interest&Earnings 1,690.00 0.00 246.67 843.33 Concession Rental 400.00 0.00 0.00 400.00 ti`A.2590 Beach Permits 10,160.00 0.00 21,015.00 -10,855.00 f- t�A2620 -; Forfeited Bid Deposits 0.00 0.00 0.00 0.00 A.2650 _ Sale of Excess Materials 0.00 0.00 1,043.00 -1,043.00 A.2655 ` Ramp Keys 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 1,287.52 -1,187.52 A.2705 Gifts&Donations 650.00 0.00 1,375.00 -725.00 A.2771 Other-Revenues 21,935.00 0.00 28,757.50 -6,822.50 A.3000 Sale of Real Property 0.00 0.00 0.00 0.00 A.030 Bid Deposits 0.00 0.00 0.00 10.00 •;A4960 -••:r Federal Emerg.Man.Aid 0.00 0.00 0.00 0.00 ' A.599 '- Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Z. Total Revenues 535,756.00 0.00 474,115.69 61,640.31 Expenditures T;},Parking Attendants -5650.12 Parking Attend.,Hourly 19,000.00 3,339.69 13,642.43 5,357.57 {"'• 'Total Parking Attendants 19,000.00 3,339.69 13,642.43 5,357.57 • Parks rA A.7110.12 Parks,Part-Tune Hourly 20,000.00 0.00 10,310.00 9,690.00 h;J"A7111.12 Parks,Full-time Hourly 87,200.00 6,294.95 67,277.04 19,922.96 A.7112.12 Parks,Office 35,000.00 2,710.89 24,764.25 10,235.75 Total Parks Personnel 142,200.00 9,005.84 102,351.29 39,848.71 �'-• , Capital Outlay• ,, ,A.7110.242 Site Improvements 100,000.00 0.00 2,749.95 97,250.05 ?, A.7110.243 Equipment ° 29,000.00 0.00 710.52 28,289.48 •� Total Capital Outlay 129,000.00 0.00 3,460.47 125,539.53 65- Contractual Expenses n.- 1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 V:: &A.7110.411 Supplies&Materials 45,000.00 2,244.63 35,962.20 9,037.80 -A.7110.416.-'Prompt Payment Discounts 0.00 0.00 0.00 0.00 ri? -'Office Stationary 500.00 0.00 0.00• 500.00 A.7110.42f,Telephone 3,900.00 233.72 3,320.92 579.08 s,A,7110.422.Electric,, 10,000.00 2,154.91 12,039.33 =2,039.33 7i 5}F. A7110.423 Water ,; • : 500.00. 264.00 369.59 130.41 I li4'A.7110.424 Natural Gas.,", 51000.00 61.82 2,855.55 2,144.45 ``'AJ110.431,,•Insurance.'•<.T,• '��" 25,000.00 703.41 10,007.21 14,992.79 fir• , +=�iv-A.7110.442 Site Maint(Faclity Rprs 25,000.00 2,114.20 14,337.67 10,662.33 A.7110.443 Equipment Repairs 6,000.00 199.94 1,342.47 4,657.53 A.7110.451, Legal Council, 12,000.00 928.33 8,354.97 3,645.03 1, A.7110.452, Secretary 6,400.00 476.71 5,021.66 1,378.34 A7 "x 110.453 Treasurer 7,400.00 579.32 5,784.73 1,615.27 ,A7110.454 Election Tellers 300.00 0.00 96.00 204.00 A7110.455 Auditing Services 10,000.00 0.00 0.00 10,000.00 4 ry"A.7110.461 Postage 550.00 0.00 192.00 358.00 i::)A.7110.462 Per'mbt 475.00 500.00 930.00 -455.00-t Total Contractual Expense 158,025.00 10,460.99 100,614.30 57,410.70 Beaches A.7180.11 Beach Manager 5,400.00 993.17 5,956.80 -556.80 r A.7180.12 : Beaches,Hourly 25,000.00 5,109.25 18,144.10 6,855.90 Total Beaches 30,400.00 6,102.42 24,100.90 6,299.10 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 0.00 5,974.40 8,025.60 A.9050.8 Unemployment Insurance 0.00 0.00 •0.00 0.00 A.9060.8 MedicalInsurange ;# 26,000.00 1,499.00 11,102.00 14,898.00 Total Employee Benefits 40,000.00 1,499.00 17,076.40 22,923.60 DaftA9/13/2016 Mattituck Park District Page no.2 Mme: 5:47 PM P.O. Box 1413 MaWht&,New York 11952 Account Account Name Current Budg f4onth To®ateYear To Yate Remaining Bud+ Tobi EVwWbres 518,625.00 30,407.94 261,245.79 257,379.21 Clerk's Report of Receipts Period Covering August 1 - August 31 , 2016 Deposit Other Revenue Picnic Comm Total Beach Federal oncession Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report 1,525.00 $ - $ 828.75 $ 2,353.75 $ - $ - $ - - February Report 650.00 $ 150.00 $400.00 $ 330.00 $ - $ 1,530.00 $ - $925.00 $ - - March Report 250.00 $200.00' 1600.00 1190.00 $ 793.00 $ 4,033.00 $ - 450.00 $ - - April Report 3,250.00 $ 450.00 $ 800.00 1,570.00 $ 250.00 61320.00 $ - $ - $ - May Report 400.00 250.00 1450.00 110.00 $ - 2,210.00 $ 3,110.00 $ - $ - - June Report 1,050.00 750.00 2600.00 1,188.75 $ - 5,588.75 $ 4,810.00 $ - $ - - July Report $1,325.00 $600.00 $2,600.00 $ - $ - $4,525.00 $ 8,815.00 $ - $ - - Totals previously reported $8,450.00 $2,400.00 $9,450.00 $4,147.501 1,043.00 $25,490.50 $ 16,725.00 1375.00 $ - - AUGUST Report State of New York-Dept.Homeland Security 8/2/16 PW 4317 Veterans Park Bulkhead $35,931.88 8/2/16 Frank Scarola Usage Fee 8/27/16 400.00 8/5/16 Mattituck-Laurel Library Usage Fee 8/21/16 $100.00 8/5/16 Beach&Guest Permits 8/1,2, 3,4&5 810.00 W7/16 Beach&Guest Permits 8/6&8!7 740.00 8/11/16 Beach&Guest Permits 8/8, 9, 10&11 350.00 8/12/16 Beach&Guest Permits 8/12/16 130.00 8/13/16 Beach&Guest Permits 8/13/16 360.00 8/14/16 Beach&Guest Permits 8/14/16 370.00 8/15/16 GSSC Troop 488 8/12, 13&14 100.00 Crossover Christian Church 8/28/16 150.00 North Fork United Soccer Club Usage Fee-Teams Fall 2016 650.00 North Fork United Soccer Club Usage Fee-Non-res Fall 2016 890.00 8/17/16 Beach&Guest Permits 8/15,16&17 380.00 8/19/16 Beach&Guest Permits 8/18&19 8/22/16 Beach&Guest Permits 8/20,21 &22 420.00 1 9/13/2016 d O Clerk's Report of Receipts Period Covering August 1 - August 31 , 2016 DepasrtiOther Revenue Picnic Comm Total Beach _ Federal oncessio Date EGroup/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental 8f23/16l Richard&Tma Lahey 911e/16 400.00 8!26!16 Beach&Guest Permits 8/23,24,25,26 310.00 — — 8128/16 ISh&Guest Permfts 8127&28 760.00 am/16 Mary Ann Alexander 9117116 10000 400.00 AUGUST RECEIPTS $ 100.00 350.001 1200.OD 1540.00 $ - $ 3,190 00 $ 4,630001$ - I See $ - See YEAR TO DATE $8,550 00 $2.75000i 10650.00 $5,687 50 $1,043 00 $28,680 50 $ 21,355.00 1375.00, pe:w $ - 1 Federal Aid-$35,931,88 I � 2 9/13/2016