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HomeMy WebLinkAboutForerunner Technologies - Annex phone system TOWN OF SOUTHOLD PROCUREMENT POLICY PUBLIC CONTRACT CHANGE ORDER APPROVAL FORM .M.� This form must be completed when a Public Contract Change Order increase is: a) $1,000 or more b) It is a minimum of 10% over the original contract award FAX FORM TO TOWN ATTORNEY'S OFFICE * 631/765-6639 DEPARTMENT: f01'��'" Z�(�V.�t��`��` DATE: .20G TOWN BOARD RESOL. #/DATE: L- VENDOR NAME: _ ��2 �"f" � r:C I'1VsjG'C C) S ORIGINAL CONTRACT AMOUNT: I �o 0[) INCREASE AMOUNT: Z� REASON FOR INCREASE: I f J i" --e—( J,7 DEPARTMENT DEPARTMENT HEAD SIGNATURE: f Town Attorney Authorization Notes: v/Approved Date ❑ Denied Date Reason for Denial Rebid: ❑Yes ❑ No i,,/, 0,-<2td1 Town Attorney Authorization Date Comptroller Approval C troller Signature Date Recd by Comptroller Sent to Town Attorney Recd Back From TA 9/7/16 TOWN OF SOUTHOLD PROCUREMENT POLICY s PUBLIC CONTRACT CHANGE ORDER APPROVAL FORM This form must be completed when a Public Contract Change Order increase is: a) $1,000 or more b) It is a minimum of 10% over the original contract award- FAX FORM TO TOWN ATTORNEY'S OFFICE * 631/765-6639 DEPARTMENT: ZCffit &C-1Q1 e i DATE: 1017/ 6 TOWN BOARD RESOL. #/DATE: -�>6- ��� VENDOR NAME: 9!g r-nyN1uC--yz, ORIGINAL CONTRACT AMOUNT�6?S- S �' INCREASE AMOUNT: REASON FOR INCREASE: ,���/'�G" r f `� %7 ///�`� �f/iG�)/�✓G /¢ /�(G �i4`/°• DEPARTMENT HEAD SIGNATURE: Town Attorney Authorization Notes: Approved Date ❑ Denied Date Reason for Denial Rebid: ❑ Yes ❑ No Town Attorney Authorization Date Comptroller Approval Comptroller Signature Date Rec'd by Comptroller Sent to Town Attorney Rec'd Back From TA 9/29/16 LV1i�C4i�0L0G'­ 1E­S­,u E Quick Quote INC. 1430-A Church Street Quote 0928161039 Bohemia, NY. 11716 Date 9/28/2016 Phone: 855-378-3282 Valid Thru 11/27/2016 Fax: 631-567-2098 www.frtinc.com • • Page 1 of 1 Town of Southold Town of Southold Town of Southold, NY Town of Southold, NY Network and Systems Admin Network and Systems Adminisi Lloyd Reisenberg 0 • . • i W BA ighway Exd. 9/29/16 UPS Ground Origin Net 30 Days BE113795 ITZ-12D-3 (BK) IP TEL 5 _ 152.31 761.55. 640773 SV_9100 RESOURCE_-LIC O1 55.86_ 29.30 64077.4 SV9100 STANDARD ER-LIC 01 _ 5_ 35.15 175.75 Labor INSTALLATION/PROGRAMMING 4 113.60 454.40' TECHNICIAN REGULAR TIME RATE n....,»e."..,..., m.-....ry «<..»w«•......., romwe.--.... �..... .., w <- ,...-.e.. -.--....,..+..we-...-,. -.-m w m".ww..<m..:...:..-:. ..." w..<, I+N :'. Terliis aric%Conclitions SUBTOTAL 1,421.00 Please review online Estimated Labor httr)://www.frtinc.com/terms TOTAL 1-.$ :;1;421..00'`, All labor rates on Quick Quote are estimates only Also does not include Taxes or Shipping - "" ,a>: -SOWS Comments -Special.Ynstcuctions" Accepted: Date: Rev 05252015 Thank You For Your Business! Care team at 855-378-3282 X. RESOLUTION 2017-117 SCHEDULED DOC ID: 12704 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-117 WAS SCHEDULED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 17,2017: r RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute the Maintenance Agreement between the Town of Southold and Forerunner Technologies, Inc. regarding the Annex phone system, commencing on January 1, 2017 through December 31,2017, at a contract amount of$900.00, subject to the approval of the Town Attorney. Elizabeth A. Neville Southold Town Clerk FORERUNNER COMMUNICATION SOLUTIONS SIMPLIFIED Preferred Service Agreement Customer Name: (AS TO BE PRESENTED-ON INVOICE) Town of Southold Attn: Lloyd Reisenberg Billing Address: 53095 Rt. 25 P.O. Box 1179 Southold NY 11971 Street Address city State Zip Number of Sites covered under this agreement: 1 Customer Initials: Term: One Year El Two Years ®Three Years ® Four Years F-1 Five Years 9 Start Date: 1/1/17 End Date: 12/31/17 Annual Contract Amount: $ 900.00 Billing Interval: =Monthly E:,-j Quarterly =Semi-Annual =Annual Prepaid(One Invoice) Interval Charge: $ 225.00 Schedule"A"of Egul entf System bake/Model/Site Locations Form:Attached Customer Initials: 5� > 7. a FORERUNNER COMMUNICATION SOLUTIONS SIMPLIFIED 1. MAINTENANCE: Subject to the conditions hereof,Forerunner Technologies,Inc.shall,without additional charge to the customer,furnish all necessary hardware to maintain the system covered as summarized in the attached Schedule"A"hereby in good working condition and repair for parts/labor maintenance support. Forerunner Technologies,Inc.shall provide regular replacements on the average within twenty-four to seventy- two(24-72)hours of receipt of notice from customer requesting service. Emergency service,however,will be responded to within four(4)hours with intent to clear as quickly as possible. For the purpose hereof,emergency service is defined as a major failure that renders more than 50%of the system as inoperable.Maintenance service will be rendered as provided unless prevented by causes beyond Forerunner Technologies' reasonable control. Although Forerunner Technologies,Inc.will respond to any service request as required above,it is understood that this agreement does not cover damages to or failure of the system resulting from causes other than wear and tear from normal use,including,but not limited to misuse, negligence,accident,theft or unexplained loss,abuse,connection to direct current,fire,flood,wind,Lighting strikes,acts of God or the public enemy,improper wiring,other technology installation,and repair or alteration by anyone other than Forerunner Technologies,Inc.certified personnel.In the performance of all these various services,the customer hereby grants Forerunner Technologies,Inc.full access to the system(s) and premises on which the system is located. 2.Manufacture Software Assurance(SWA):Software Assurance is a manufacture's software subscription and support program,specially designed for your existing software licenses and systems. With Software Assurance,Forerunner Technologies,Inc.will work with you to access future software versions and schedule upgrades whenever the needs of your business dictate.With Software Assurance,you get access to manufacture technical experts through Forerunner Technologies,Inc.to ensure your software includes all the latest features.Forerunner Technologies,Inc.has full access to manufacture certified technical experts and the most current releases to provide you with the support and services you need to keep your system up to date. 3. PAYMENT: The customer agrees to pay Forerunner Technologies,Inc.the charge set forth in this agreement,plus applicable taxes,if any. The customer will make all payments in advance to the address appearing below or as Forerunner Technologies,Inc.may designate. 4. TERM: This agreement shall be effective for a period selected on page one,with automatic renewal thereafter unless otherwise specified. This agreement can only be terminated within(30)days written notice of contract end date. 5. ADDITIONS: If equipment is added to the system subsequent to the start date above,a new charge will be added to billing interval to take into account the increased cost of services to maintain the equipment and software added. 6. PERFORMANCE: In the event of material breach of this agreement,Forerunner Technologies,Inc.may cancel this agreement,this being the exclusive remedy available,and Forerunner Technologies,Inc.shall in no event be liable for any special,incidental,or consequential damages for loss,damage or expense directly or indirectly arising from the customer's inability to use the equipment either separately,or in combination with any other equipment or from any other cause. 7. ENTIRE AGREEMENT: The provisions contained in this agreement constitute the entire agreement between the customer and Forerunner Technologies,Inc.and may not be amended except in writing and signed by both parties. 8. LABOR RATES:Contract labor rate is$135.00 for the first hour and$105 per hour for additional hours. 9,Remote Adds,Moves and Changes are covered under the terms of this agreement.These changes are defined as incidents that can be accomplished within 30-45 minutes per instance.Major Changes(45 minutes or more)would not be covered under the terms on this agreement and would be billable at the agreed to rate above, c Christopher Gibbons Forerunner Technologies,Inc.Representative(Print Name) Customer Representative(Print Name) Vice President v`� 0 S ce— Title Title cif Signature Date Signature Date '.'�; ,::'� »i., zti.✓`i.�e,Ye , � -°i "Lh' .i'< `K`.w, j �.�^;[; ,<5 � ,>}S, s:'ri, � 6n4�€b0 n � r o a`ly ,a COMMUNICATION GOLUTi©NG SIMPLIFIED SCHEDULE"A" OF EQUIPMENT Schedule"A"for each Site Site Number: 1 Town of Southold Annix Site Name 54375,Main Street Southold NY 11971 Site Street Address city State . Zip System Manufacturer: Nortel System Model: Norstar Equipped P®rts Total IP/Analog/Digital Ports: 28 Total Voicemail Ports: 4 Other Equipment: Other Equipment: Other Equipment: Other Equipment: Other Equipment: Other Equipment: Other Equipment: Customer Initials: SL RIDER REGARDING PAYMENT UNDER MUNICIPAL CONTRACTS The Town of Southold (hereinafter the "Town") shall pay (hereinafter the "Contractor") upon the submission of a voucher at the appropriate time of billing. Such voucher shall be due and payable within 45 days after receipt of such voucher, but such sum shall not be due and payable by the Town until the Town Board of the Town has received such a voucher and has audited and approved for payment the voucher to be submitted by Contractor in connection therewith. The Town Board shall process any voucher received from Contractor as expeditiously as possible. In the event that the Town disputes or objects to any portion of any voucher submitted by Contractor pursuant to this paragraph, the Town shall, within 30 days of the receipt of such voucher, notify Contractor in writing of such dispute or objection. Contractor acknowledges that Contractor is familiar with the requirements of section 118 of the Town Law which, in effect, prohibit payment of any of Contractor's claims against the Town unless an itemized voucher therefore shall have been presented to the Town Board or Town Comptroller and shall have been audited and allowed by the Town Board or Town Comptroller. The acceptance by the Contractor of the payment shall be, and shall operate as a release to the Town from all claims and all liabilities to the Contractor for all the things done or furnished in connection with this work and for every act and neglect of the Town and others relating to or arising out of, this Contract, except Contractor's claims for interest upon the final payment, if this payment be improperly delayed. No payment, however final or otherwise, shall operate to release the Contractor or its sureties from any obligations under this Contract. Dated: G a2 L CONTRACCjTOR�,�/� TOWN OFSOU OLD B U ` B Y• Y• G Name:SLo SS-A Officer or Authorized Agent Title: y--tc--