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HomeMy WebLinkAboutAutomatic Door ELIZABETH A. NEVILLE,MMC aye Gy Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 � Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 15� ® .� Fax(631)765-6145 MARRIAGE OFFICER �� a®�' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �d www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER c_ OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 3, 2017 Donald J. O'Hanlon Carter Melence Inc PO Box 907 Sound Beach NY 11789 Dear Mr O'Hanlon: Congratulations. At the regular Town Board meeting held on January 31, 2017, the Town Board accepted the bid of Carter Melence, Inc for an Automatic Entry Door. A certified copy of the resolution is enclosed. The bid bond is being returned to you. Thank you for your bid. Very truly yours, Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of January 31, 2017 RESOLUTION 2017-146 Item# 5.20 ADOPTED DOC ID: 12730 of 7ba 0<crp' THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-146 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 31, 2017: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Carter- Melence, Inc. in the amount of$19,600.00 for New Town Hall Automatic ADA Compliant Entrance Door; and be it further RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute an Agreement between the Town of Southold and Carter- Melence, Inc. in the total amount of$19,600.00, subject to the approval of the Town Attorney. a Elizabeth A.Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: William P. Ruland, Councilman SECONDER:Louisa P. Evans, Justice AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell Generated February 1, 2017 Page 34 Package( FecFx® FedEx Exp,., US A rbill NumheA 8079 1051 5752 1 IDFaNrm o 0215 I From 4 Express Package Service -Tomostiocations Packages up to 150 lbs \" Fg.11*L111 11,�M..... NOTE Service order has changed Please select carefully from gin S Date 01/24/17 MEMERM I=� f Sender, Donald J. 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El Cargo Aircraft Use this line for the HOLD location address or for continuation of your shipping address FedEx2Dayto solectloortans or, Southold NY 11971 7 Payment Buita lIF Obtainrecip City State ZIP Sender F— Enter FedEx Acct No I or Credit Card No below Ac ot No Asot No nSecron 0 118%R-7 ER 055 6 1 lwllbebM.d El Recipient El Third Party ❑E CredrtCard [:] Cash/Check Total Packages Total Weight i GmdlCrrd1Au1r. Its lourrisb WsliaoftedioUSSIODunlenyoudeclareals hervolue Seethe ourrentiFedU Samoa Guide fordaunla. 8079 1051 5752 WED 25 JAN AM Fed&. I TC)vt *#qp# A#ipj 011111111111A VrAmnn - ,-n AMRIP-414T Carter-Melence, Inc. = P.O. Box 907 Sound Beach,NY 11789 TOWN OF SOUTHOLD Installation of a New ADA Compliant Automatic Entry Door For the Southold Town Hall CONSTRUCTION SPECIFICATION TOWN OF SOUTHOLD, SUFFOLK COUNTY,NEW YORK SO Prepared Bv: TOWN OF SOUTHOLD 53095 Route 25 P.O. Box 1179 Southold,N.Y. 11971 v TABLE OF CONTENTS TOWN OF SOUTHOLD New Town Hall Automatic ADA Compliant Entrance Door Title Page - ------ Table of Contents ------ Invitation to Bid ------ Instructions to Bidders IB-1 thru I13-6 NYS Wage Rates ------ Standard Insurance Requirements SIR 1 thru SIR 3 General Conditions GC-1 thru GC-12 Conditions of Contract CC-1Im CC-17 Proposal Form Package Proposal Form Package Pages 1 thru 9 Qualification of Bidders QS-1 thru QS-4 Contract Agreement A-1 thru A-3 Specifications Division 1 A �T TOWN OF SOUTHOLD 53095 ROUTE 25, P.O. BOX 1179, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1800 / FAX: 631-765-6145 INVITATION TO DID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: ,New Town Hall Automatic ADA Compliant Entrance Door" Definite specifications may be obtained at the Southold Town Clerk's Office beginning January 12, 2017. PLACE OF OPENING: DATE OF OPENING: TIME OF OPENING: TOWN OF SOUTHOLD January 26, 2017 2:00 PM TOWN CLERKS OFFICE - 53095 MAIN ROAD SOUTHOLD, NY 11971 CONTACT PERSON: JAMES A. RICHTER, R.A., 631-765-1560 VENDORS MUST SUBMIT BID IN SEALED ENVELOPE. PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME & ADDRESS OF BIDDER 2) BID NAME ' BID MUST BE ACCOMPANIED BY A 5 % BID SECURITY. It is the bidder's responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions,which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. i • INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form, Preparation and Presentation of Proposal 3. Bid Security 4. Qualifications of Bidders 5. Rejection of Bids 6. Bidders Responsibility 7. Construction Terms and Conditions 8. Bid Reservations 9. Non-Collusive Statement 10. Addenda and Interpretations 11. Method of Award 12. Single Price Bid Analysis 13. Municipal Exempt Status 14. Labor Law 15. Wage Rates 16. Insurance Required by the Town of Southold- 17. Quantities IB - 1 r INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided for the NEW Automatic, ADA Compliant, Door System for Southold Town Hall, New York. Sealed bids shall be received by the office of the Southold Town Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 PM prevailing time on Thursday January 26, 2017, at which time they will be opened and publicly read aloud. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. Faxed bids will not be accepted. 2. FORINT, PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures,with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "N/A", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge"when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. BID SECURITY (a) The Bid must be accompanied by a certified check on a solvent bank or trust company with its principal place of business in New York State, or an acceptable bid bond, in an amount equal to not less than five percent(5%) of the total amount bid,made payable to the Town of Southold (herein identified as Owner), as assurance that the bid is made in good faith. The certified checks or bid bonds of unsuccessful bidders will be returned after execution of the Contract between the Owner and the successful bidder; the certified check or bid bond of the successful bidder will be returned with the final payment under this Contract. (b) The successful bidder,upon his failure or refusal to execute and deliver the Contract required IB - 2 INSTRUCTIONS TO BIDDERS within ten (10) days after the date of notice of the acceptance of his bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal,the security he deposited with his bid. 4. QUALIFICATIONS OF BIDDERS (a) Forms for qualifications of bidders, giving evidence of sufficient facilities, equipment, experience and financial ability to insure completion of the work are provided with the bid specification package, and shall be filled out by the contractor and returned with the bid submission. (b) Information contained in any statement of financial ability shall be not more than thir days old at the time of submission. (c) The Town reserves the right to make such investigation as it may deem necessary or advisable to determine any bidder's ability to do the work, and the bidder shall furnish to the Town, on request, all data and information pertinent thereto. The Town reserves the right to reject any bid if such investigation fails to satisfy the Town that the bidder is fully qualified to do the work.Financial instability'of a bidder may be cause for non-award. 5. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered- informal and will be rej ected. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part, to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. 6. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans and Specifications or in the itemized form of bid, which are made a part of this Contract, which may alter or revise the Specifications for the particular contract. (b) No representation is made as to the existence or nonexistence of groundwater, which may in any way impede the work, proposed to be accomplished. Each bidder shall fully inform himself as to groundwater'and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character of the materials, labor, and equipment required to complete the IB - 3 r t t• r ! t INSTRUCTIONS TO BIDDERS proposed job in accordance with the,Plans and Specifications, including all other expenses incidental thereto. (d) Bidders must examine the Plans and Specifications and exercise their own judgement as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks of variance by whomsoever made in computation or statement of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in ever} detail all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 7. CONSTRUCTION TERMS AND CONDITIONS The successful bidder is warned that the work specified"in the Conditions of Contract, together with the Instructions to Bidders, Proposal Form, General Conditions, Plans, Specifications and instructions of the Engineer or his duly authorized representative will be rigidly enforced. 8.BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 9.NON-COLLUSIVE STATEMENT The.form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any.competitor. 10. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract Documents or Drawings must be addressed in writing to the Town Engineering Department of Southold - 53095 Route 25, P.O. Box 1179, Southold, New York 11971 or fax 631-765-9015, and to be given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or,supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda IB - 4 1 INSTRUCTIONS TO BIDDERS will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of the Contract Documents. 11. METHOD OF AWARD The bid will be awarded to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, and conformity with the specifications. 12. SINGLE PRICE BID ANALYSIS In the event a single bid is received, the Town will conduct a price analysis of the bid price prior to the award of the contract. 13.MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes: Taxes must not be included in proposal prices. 14. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract,Paragraph 11,which are hereby referred to and made a part hereof. 15. WAGE RATES The rates of wages determined by the New York State Industrial Commissioner pursuant to the Labor Law, which shall be paid on this project, are set forth herein following the Instructions to Bidders. Contractors and subcontractors are required to submit to the Town, within thirty days after issuance of the first payroll, and every thirty days thereafter, a transcript of the original payroll records, subscribed and affirmed as true under the penalties of perjury. 16. INSURANCE REQUIRED BY THE TOWN OF SOUTHOLD The successful bidder will be required to procure and pay for the following types of insurance, as set forth in more detail herein following the Instructions to Bidders in the Standard Insurance requirements Section. (a)Comprehensive Automobile Policy (b)Comprehensive General Liability (c)Excess/Umbrella Insurance 113 - 5 INSTRUCTIONS TO BIDDERS (d)Owner's and Contractor's Protective Liability (e)Workmen's Compensation Insurance (f)Disability Insurance and Unemployment Insurance 17. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB - 6 THE PREVAILING WAGE CASE NUMBER ISSUED BY THE NEW YORK STATE DEPARTMENT OF LABOR FOR THIS PROJECT CAN BE FOUND ON THE NEXT PAGE. A CURRENT PREVAILING WAGE SCHEDULE FOR THIS PROJECT CAN BE OBTAINED DIRECTLY FROM THE DEPARTMENT OF LABOR WEBSITE @ www.labor.state.ny.us x_ 1 STANDARD INSURANCE REQUIREMENTS ' TOWN OF SOUTHOLD CONTRACT INSURANCE REQUIREMENTS INSURANCE IDENTIFICATION: THE BID NUMBER IS TO APPEAR ON ALL INSURANCE CERTIFICATES INDEPENDENT CONTRACTOR: The Corporation/Contractor/Agency/Consultant, is an independent contractor and covenants and agrees that it, its agents, servants and/or employees will neither hold itself/themselves out as, nor claim to be an employee, servant or agent of the TOWN OF SOUTHOLD, and that it, its agents and employees will not make claim, demand or application to or for any right or privilege applicable to an officer or employee of the TOWN OF SOUTHOLD including, but not limited to Worker's Compensation coverage, Unemployment Insurance benefits, Social Security coverage or retirement membership or credit. INSURANCE: Contractor/vendor shall not commence work under this contract until he has obtained all insurance required under the following paragraphs, and the Town of Southold has approved such insurance. WORKERS' COMPENSATION: Contractor/vendor shall take out and maintain during the life of this contract, such insurance as will protect both the owner and the contractor from claims under worker's compensation acts and amendments thereto and from any other claims for property damage and for personal injury including death, which may arise from operations under this contract, whether such operations by contractor or by any other party directly or indirectly employed by the contractor. Copy of Certificate to be provided to the Town of Southold. DISABILITY INSURANCE & UNEMPLOYMENT INSURANCE: Contractor/vendor shall take out and maintain during the entire term of the contract any disability benefits and unemployment insurance as required by law. Copy of Certificate to be provided to the Town of Southold. GENERAL LIABILITY INSURANCE: The contractor/vendor shall take out and maintain during the life of the contract, such bodily injury liability and property damage liability insurance as shall protect him and the Town from claims for damages for bodily injury including accidental death, as well as from claims for property damage which may arise from operations under this contract, whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by either of them. It shall be the responsibility of the contractor/vendor to maintain such insurance in amounts sufficient to fully protect himself and the Town, but in no instance shall amounts be less than those set forth below. These amounts are specified only to establish the minimum coverage acceptable. Bodily injury liability and property damage liability insurance in an amount not less than $1,000,000 (one million dollars) for damages on account of any one accident, and in an amount of not less than $2,000,000 (two million dollars) on account of all accidents (general aggregate). EXCESS/UMBRELLA INSURANCE: The contractor/vendor shall take out and maintain during the life of the project an excess/ umbrella insurance policy in an amount of not less than $5,000,000 (Five million dollars) each occurrence and aggregate. SIR - 1 STANDARD INSURANCE REQUIREMENTS OTHER CONDITIONS OF COMMERCIAL GENERAL LIABILITY INSURANCE: 1. Coverage shall be written on commercial general liability form. 2. Coverage shall include: A. Contractual liability B. Independent contractors C. Products and completed operations AUTOMOBILE LIABILITY INSURANCE: Automobile bodily injury liability and property damage liability insurance shall be provided by the contractor/vendor with a minimum combined single limit(CSL) of$1,000,000 (one million dollars). OTHER CONDITIONS OF AUTOMOBILE LIABILITY INSURANCE: 1. Coverage shall include: A. All owned vehicles B. Hired car and non-ownership liability coverage C. Statutory no-fault coverage ADDITIONAL CONDITIONS OF INSURANCE: 1. Contractor/vendor shall submit copies of any or all required insurance policies as and when requested by the Town. 2. If any of the contractor's/vendor's policies of insurance are cancelled or not renewed during the life of the contract, immediate notice of cancellation of non-renewal shall be delivered to the Town no less than 10 days prior to the date and time of cancellation or non-renewal. CERTIFICATE OF INSURANCE: The contractor/vendor shall file with the Town of Southold prior to commencing work under this contract, a certificate of insurance. 1. Certificate of insurance shall include: A. Name and address of insured B. Issue date of certificate C. Insurance company name D. Type of coverage in effect E. Policy number F. Inception and expiration dates of policies included G. Limits of liability for all policies on certificate. included on certificate SIR - 2 r r STANDARD INSURANCE REQUIREMENTS ' Description of operations/locations/etc.Box must include the statement: "THE TOWN OF SOUTHOLD IS LISTED AS ADDITIONAL INSURED" CERTIFICATE HOLDER SHALL BE LISTED AS: TOWN OF SOUTHOLD 53095 ROUTE 25,P.O. BOX 1179 SOUTHOLD,NY 11971 2. If the contractor's/vendor's insurance policies should be non-renewed, cancelled or expire during the life of the contact, the Town shall be provided with a new certificate indicating the replacement- policy information as requested above. Thirty days (30) prior written notice to the Town of Southold for cancellation is applicable. SIR - 3 i GENERAL CONDITIONS INDEX 1. Definitions of Terms 2. Standards of Workmanship 3. Samples 4. Manufactured Materials 5. Laboratory 6. Shop Drawings 7. Permits 8. Plans and Specifications 9. Cutting,Patching and Digging 10. Errors, Omissions and Discrepancies 11. Temporary Toilet 12. Proper Method of Work and Proper Materials 13. Inspection 14. Waiver 15. Water and Electric Power 16. Machinery and Equipment 17. Maintenance 18. Schedule of Operations 19. Right to Use Work 20. Notice of Warning 21. Warning Signs 22. Accident Prevention 23. Damages 24. Maintenance of Traffic 25. Final Site Cleaning 26. Protection of Land Markers,Trees, Shrubs, and Property 27. Protection of Utilities 28. No Damages for Delay 29. Record Keeping 30. Subcontractors and Suppliers 31. Penal Law GC - 1 I t lI GENERAL CONDITIONS 1. DEFINITIONS OF TERMS: Whenever the following words and expressions are used in the Specifications, it is understood that they have the meaning defined below: PLANS: All official drawings or reproductions of drawings pertaining to the work or to any structure connected therewith. SPECIFICATIONS: The body of directions, requirements, descriptions, etc. contained in this document, together with all documents of any description and agreements made (or to be made) pertaining to the methods or manner of performing the work and/or to the quantities and quality of materials to be furnished and accepted under this Contract. OWNER: Shall mean Town Board, Town of Southold. ENGINEER (ARCHITECT): the Owner and/or duly authorized representative to represent the Owner in the execution of the work covered by the consultants and assistants engaged by the Owner and the Engineer to the extent of the particular duties entrusted to them. CONTRACT: Collectively, the Contract executed by the Owner and the Contractor, Notice to Bidders, Instructions to Bidders, Proposal Form, Conditions of Contract, General Conditions, Special Conditions, Specifications, Construction Drawings, Addenda, Performance Bonds, and all supplemental agreements made or to be made. CONTRACTOR: The party of the second part hereto, whether corporation, firm or individual, or any combination thereof, and successor, personal representatives, executors, administrators and assigns, and any person, firm or corporation who or which shall at any time be substituted in place of the second part under this Contract. INSPECTOR: An authorized representative of the Owner or his Engineer assigned to make any and all necessary inspections of the work performed and the materials furnished by the Contract. MATERIALS: Any approved materials acceptable to the Engineer and conforming to the requirements of these Specifications. WORK: All of the work proposed to be accomplished at the site of the project, and all such other work as is in any manner required to accomplish the complete project. This includes all plant, labor, materials, supplies, equipment and other facilities and acts necessary or proper or incidental to the carrying out and completion of the terms of this Contract. The term "work performed" shall be construed to include the material delivered to and suitably stored at the site of the project. 2. STANDARDS OF WORKMANSHIP: The apparent silence of the Specifications as to any detail or an apparent omission from them of a detailed description concerning any work to be done and materials to be furnished shall be regarded as meaning that only the best general practice observed in the latest current construction work is to prevail and that only material and workmanship of first quality is to be used in this connection and all interpretations of these Specifications shall be made upon this basis. GC -2 i GENERAL CONDITIONS 3. SAMPLES: The Contractor shall furnish for approval, all samples as directed. The work shall be in accordance with approved samples. Samples shall be submitted in ample time so as to prevent delay in fabrication or ordering of materials, allowing for a reasonable time for the Engineer to consider the samples submitted and, if necessary,to permit a resubmission of samples to the Engineer until approval is given. Work and material shall be furnished and executed in accordance with approved samples, in every aspect. Each sample shall be labeled, bearing material, name and quality, Contractor's name, date and other pertinent data. Unless otherwise specified, samples shall be in duplicate and of adequate size to show quality, type, color, range and finish and texture of material. Materials shall not be ordered until approval is received in writing from Engineer. 4. MANUFACTURED MATERIALS: Where several materials are specified by name, the Engineer shall have the right, before execution of the Contract, to require any and all bidders to state the materials upon which they based their bid. Where any materials are specified by name or trade name, or by catalog number of a company or companies, the Contractor shall furnish the article mentioned unless approval of the Engineer is obtained in writing for a substitution. Should Contractor desire to substitute another material for one or more specified by name,he shall apply in writing for such permission and state credit or extra involved. He shall also provide supporting data and samples for Engineer's consideration. Unless particularly specified otherwise, all manufactured articles, materials and equipment shall be applied, assembled, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer and including the necessary preparation to properly install the work. Where reference is made to manufacturer's directions, the Contractor shall submit such directions to the Engineer as required. The materials used in construction shall be disposed as not to endanger the work, and so that full access may at all times be had to partly completed work and structures and they shall be so disposed as to cause no injury to those having access to the work or any of the units. All labor shall be performed in the best and most workmanlike manner by mechanics skilled in their respective trades. Standards of work required throughout shall be of such grades as will bring first-class results only. The type of labor employed by the Contractor shall be such as will insure the uninterrupted continuity of the entire work,without conflict of any kind. 5. LABORATORY: Laboratories shall be designated by the Engineer for testing the materials to be used under the Contract. Where tests are made by other than the designated laboratories, two certified copies showing correctly the chemical analysis and physical tests shall be furnished to the Engineer. 6. SHOP DRAWINGS: The Contractor shall submit to the Engineer six (6) copies of all shop drawings and schedules and no work shall be fabricated until his approval has been given. All shop drawings submitted to the Engineer must be in English, and must bear the Contractor's stamp of approval evidencing that the drawings have been checked. GC -3 GENERAL CONDITIONS The Contractor will make any corrections in the drawings required by the Engineer and will file with the Engineer four corrected copies. Approval by the Engineer of such drawings or schedules shall not relieve the Contractor from responsibility for (a) errors of any sort in shop or setting drawings or schedules; or (b) deviations from Plans and Specifications unless the Contractor, at the time of submission of said drawings and schedules, has given notice to the Engineer of any such deviations. 7. PERMITS: 7.1 Municipal: All work in connection with the installation of new doors shall follow all the provisions as contained herein together with the provisions, as they apply, of the Building Code of New York State, (Town Code)with all subsequent changes, additions or corrections thereto. A. The Town of Southold shall obtain from the Building Department all permits and certificates of occupancy, whenever the scope of work of the Contract provides for the construction of a building or structure so that a certificate of occupancy, or a revised certificate of occupancy is processed and approved under state and/or local law. The Owner shall be responsible for obtaining the building permit and permit(s) pre-requisite thereto, including but not limited to the following, unless Contractor is specifically required to obtain the same pursuant to other provisions of this document: (1) Building permit (2) Fire prevention permit The Contractor shall give all notices, and comply with all laws, ordinances, rules, regulations and conditions of the permits, bearing on the conduct of the work as drawn and specified, and shall be responsible for acquisition of all pertinent information necessary for such compliance. The Contractor shall be responsible for: (1) Coordinating all building department and other department and agency inspections and approvals, (2) Obtaining U.L. approvals, On projects involving multiple contracts, it shall be the responsibility of the "General Contractor" to coordinate with the building department and other agencies and to obtain the certificate of occupancy. It shall be the responsibility of the mechanical contractors (prime contractors other than the G.C.) to coordinate inspections and approvals of that part of the project, which falls within the scope of their contract with the G.C., and/or as may be appropriate, directly with the approving agency. In the event that one or more of the contractors on a multi-contract project fails to perform the work in a timely manner, thereby causing undue delay in the completion of the project, and the issuance of the certificate of occupancy, the owner shall in that event, have the option to exercise "The owners right to stop work or terminate contract" as provided for in the conditions of the contract. GC - 4 GENERAL CONDITIONS 8. ERRORS, OMISSIONS AND DISCREPANCIES: a) If any errors, omissions or discrepancies appear in the drawings, Specifications or other documents, the Contractor shall, within ten days from receiving such Drawings, Specifications or documents, notify the Engineer in writing of such errors or omissions. In the event of the Contractor's failing to give such notice, he will be held responsible for the results of any such errors or omissions and the cost of rectifying the same. b) If, in the opinion of the Contractor, any work is shown on Drawings, or details, or is specified in such a manner as will make it impossible to produce a first class piece of work, or should discrepancies appear between the Drawings and/or Specifications, he shall refer the same to the Engineer for interpretation before proceeding with the work. If the Contractor fails to make such references to the Engineer, no excuse will thereafter be entertained for failure to carry out the work in satisfactory manner as directed. c) Should a conflict occur in or between the Drawings and Specifications and/or existing conditions, the Contractor shall be deemed to have estimated on the more expensive way of doing the work, unless he shall have asked for and obtained a decision in writing from the Engineer, before the submission of bids, as to which method or material will produce the results to the best interest of the Town. 9. PROPER METHOD OF WORK AND PROPER MATERIALS: The Engineer shall have the power in general to direct the order and sequence of the work, which shall be such as to permit the entire work under this Contract to be begun and to proceed as rapidly as possible and such as to bring the several parts of the work to a successful completion at about the same time. If at any time before the commencement or during the progress of the work the materials and appliances used or to be used appear to the Engineer as insufficient or improper for assuring the quality of the work required, or the required rate of progress, he may order the Contractor to increase their efficiency or to improve their character, and the failure of the Engineer to demand any increase of such efficiency or improvement shall not release the Contractor from his obligation to secure the quality of work or the rate of progress specified. During freezing or inclement weather, no work shall be done except such as can be done satisfactorily and in a manner to secure first-class construction throughout. All work shall be done in such a manner as will properly protect and support existing permanent structures, pipe lines, etc. 10. INSPECTION: Inspectors shall be authorized to inspect all work done on materials furnished. Such inspections may extend to all parts of the work and to the preparation or manufacture of the materials to be used. In case of any dispute arising between the Contractor and the Inspector as to materials GC - 5 I i T GENERAL CONDITIONS furnished or the manner of performing the work, the Inspector shall have the authority to reject material or suspend the work until the question at issue shall be referred to and decided by the Engineer. The Inspector shall not be authorized to revoke, alter, enlarge, relax or release any requirements of these Specifications, nor to approve or accept any portion of the work, nor to issue instruction contrary to the Plans and Specifications. The Inspector shall in no case act as foreman or perform other duties for the Contractor or interfere with the management of the work by the latter. Any advice, which the Inspector may give the Contractor, shall in no way be construed as binding the Engineer nor the Owner in any way nor releasing the Contractor from the fulfillment of the terms of the Contract. 11. WAIVER: Neither the inspection by the Owner or Engineer or any part of their employees nor any order, measurement or certificate by the Engineer nor any order by the Owner for the payment of any money nor any payment for or acceptance of, the whole or any part of the work by the Engineer or the Owner nor any extension of time nor any possession taken by the Owner or its employees shall operate as a waiver of any provision of this Contract or of any power herein reserved to the Owner or any right to damages herein provided; nor shall any waiver of any breach of the Contract constitute a waiver of any subsequent breach. Any remedy provided in this Contract shall be construed as cumulative; that is in addition to each and every remedy herein provided. 12. MAINTENANCE: If, within one year from the date of issuance of the Final Certificate, any portion of the work shall, in the opinion of the Owner, require repairing, replacing, or rebuilding, the Contractor shall start such repairs within five (5) days after the receipt of notice from the Owner, and if the Contractor shall fail or neglect to start such repairs within the said five (5) days, the Owner may employ such other person or persons as they deem proper to make such repairs and pay the expense thereof out of any sum retained by them, provided nothing herein contained shall limit the liability of the Contractor or his Surety to the Owner for nonperformance of the Contractor's obligations at any time. 13. SCHEDULE OF OPERATIONS: Within 5 days after the signing of the Contract, the Contractor shall submit a proposed program of operations, showing clearly how he proposes to conduct the work so as to bring about the completion of his work within the time limit specified. This program shall outline the proposed sequence of operations, the rates of progress and the dates when his work will be sufficiently advanced to permit the installation of work under this Contract. 14. RIGHT TO USE WORK: The Owner may enter upon and use the whole or any portion of the work, which may be in condition to use any time previous to its final acceptance by the Owner. Such use shall not constitute or be evidence of acceptance by the Owner or the Engineer of the whole or any part of the material furnished or work performed under the Contract. 15. WARNING SIGNS: Contractor shall provide and maintain proper luminous warning and detour signs where directed by the Engineer. Obstructions such as stored materials and equipment shall be marked with not less than two lights, which shall be not more than 4 feet apart. All lights shall be kept burning from one-half hour before sunset to until one-half hour after sunrise. GC - 6 GENERAL CONDITIONS 16. ACCIDENT PREVENTION: During the performance of the work, the Contractor shall exercise all reasonable precautions for the protection of persons and property. The safety provisions of applicable laws, building and construction codes shall be observed. Machinery, equipment and all other physical hazards shall be guarded in accordance with the safety provisions of the Manual of Accident Prevention in Construction published by the Associated General Contractors of America to the extent that such provisions are not inconsistent with Federal, State or Municipal laws or regulations. 17. DAMAGES: The Contractor shall pay and make good all losses or damages arising out of any cause connected with the Contract and shall indemnify and save harmless the Owner from any and all claims and any and all liability or responsibility of every nature and kind for any loss, damage or injury which may be brought against the Owner or any of its officers or agents, by reason of, or connected with the work or materials furnished under the Contract and shall pay all costs and expenses of every kind, character, and nature whatever, occurring upon or arising out of the Contract. 18. MAINTENANCE OF PEDESTRIAN TRAFFIC: All work under this Contract is to be completed within the time indicated in the Contract Agreement or as extended by the Owner. If in the meantime it should become necessary,because of the lateness of the season, or any other reason to stop the work, the Contractor shall at his own expense, open proper drainage ditches, erect temporary structures where necessary,prepare the roads so there will be minimum interference with traffic, set up and maintain a competent organization as directed by the Engineer, to keep the highways in first class condition for traffic, and take every precaution to prevent any damage or unreasonable deterioration of the work during the time it is closed. 19. NO DAMAGES FOR DELAY: Notwithstanding any other provisions to this Contract, the Contractor agrees to make no claim for damages for delay in the performance of this Contract occasioned by any act of the Town or any of its representatives, and agrees that any such claim shall be fully compensated for by an extension of time to complete performance of the work as provided herein. This provision shall not apply to any act or omission to act of the Town or any of its representatives, wherein the same is done in bad faith and with deliberate intent to delay the Contractor in the performance of this Contract. 20. RECORD KEEPING: The Contractor shall establish and maintain complete and accurate books, records, documents, accounts and other evidence directly pertinent to performance under this contract (hereinafter the "records"). The records must be kept for the balance of the contract term and for six (6)years thereafter. 21. SUBCONTRACTORS AND SUPPLIERS: Within five days after receipt from the Engineer of notice to begin work,the Contractor will furnish written notice of names of all subcontractors to be employed on the project and the general items of work to be done by them. Simultaneously, the Contractor shall furnish written notice of the names of suppliers of materials to be used on the project. The Owner may disapprove for good cause any subcontractor or material supplier selected by the Contractor by giving written notice of its disapproval within five (5) days after receiving the names of subcontractors and material suppliers, GC - 7 GENERAL CONDITIONS to the Contractor who shall thereupon promptly notify the Owner of the names of the subcontractor or material supplier selected in replacement which shall again be subject to approval by the Owner. END OF SECTION: GC - 8 1 � t i CONDITIONS OF CONTRACT INDEX 1. Contract Documents and Definitions 2. Scope of the Work 3. Compensation to be paid to the Contractor 4. Time of Essence 5. Commencement of Work 6. Time of Completion 7. Liquidated Damages for Delays 8. Extension of Time. No Waiver 9. Weather 10. Laws and Ordinances 11. Qualifications for Employment 12. Non-Discrimination 13. Payment of Employees 14. Estimates and Payments 15. Acceptance of Final Payment Constitutes Release 16. Construction Reports 17. Inspection and Tests 18. Plans and Specifications: Interpretations 19. Subsurface Conditions Found Different 20. Contractor's Title to Materials 21. Superintendence by Contractor 22. Protection of Work,Persons and Property 23. Representations of Contractor 24. Patent Rights 25. Authority of the Engineer 26. Changes and Alterations 27. Correction of Work 28. Weather Conditions 29. The Owner's Right to Withhold Payments 30. The Owner's Right to Stop Work or Terminate Contract 31. Contractor's Right to Stop Work or Terminate Contract 32. Responsibility for Work 33. Use of Premises and Removal of Debris 34. Suits of Law 35. Power of the Contractor to Act in an Emergency 36. Provisions Required by Law Deemed Inserted 37. Subletting, Successor and Assigns 38. General Municipal Law Clause 39. Grades,Lines,Levels, and Surveys 40. Insurance Requirements 41. Foreign Contractors 42. Lien Law 43. Refusal to Waive Immunity 44. Exemption from Sales and Use Tax CC - 1 i t CONDITIONS OF CONTRACT 1. CONTRACT DOCUMENTS AND DEFINITIONS The Notice to Bidders, Instructions to Bidders, Proposal Form, Conditions of Contract, General Conditions, Specifications, Form of Contract, Construction Drawings, together with any Addenda, shall form part of this Contract, and the provisions thereof shall be as binding upon the parties hereto, as if they were herein fully set forth. The table of contents, titles, heading, headlines, and marginal notes contained herein are solely to facilitate reference to various provisions of the Contract Documents and in no way affect, limit or cast light upon the interpretation of the provisions to which they refer. Whenever the term "Contract Documents" is used, it shall mean and include the Notice to Bidders, Instructions to Bidders, Proposal Form, Conditions of Contract, General Conditions, Specifications, Form of Contract, Construction Drawings and any Addenda. In case of any conflict or inconsistency between the provisions of the Contract and those of the Specifications,the provisions of this Contract shall govern. Extra Work: The term "extra work", as used herein, refers to and includes all work required by the Owner, which in the judgement of the Engineer involves changes in or additions to work required by the Plans, Specifications and any Addenda in their present form and which is not covered by a specific unit price in the Form of Bid. Subcontractor: The term "subcontractor" shall mean any person, firm, or corporation supplying labor and material for work at the site of the project but not including the parties to this Contract. Notice: The term "notice", as used herein, shall mean and include written notice. Written notice shall be deemed to have been duly served when delivered to, or at last known business address of,the person, firm or corporation for whom intended, or his,their, or its duly authorized agents, representatives, or officer, or when enclosed in a postage prepaid wrapper or envelope addressed to such person, firm or corporation at his, their or its last known business address and deposited in a United States mailbox. Directed, Required, Approved, Acceptable: Whenever they refer to the work or its performance, "directed", "required", "permitted", "ordered", "designated", "prescribed", and words of like import shall imply the direction, requirement, permission, order, designation or prescription of the Engineer, and "approved", "satisfied", or "satisfactory", "in the judgement of', and words of like import, shall mean approved, or acceptable to, or satisfactory to, or in the judgement of the Engineer. 2. SCOPE OF THE WORK The Contractor will furnish all plant, labor, materials, supplies, equipment and other facilities and things necessary or proper for, or incidental to, the work contemplated by this Contract as required by, and in strict accordance with the applicable Plans, Specifications and Addenda prepared by the Engineer and/or required by, and in strict accordance with, such changes as are ordered and approved pursuant to this Contract, and will perform all other obligations imposed on him by this Contract. CC -2 . w CONDITIONS OF CONTRACT 3. COMPENSATION TO BE PAID TO THE CONTRACTOR (a) Agreed Prices: It is understood and agreed that the Contractor will accept as payment in full the summation of products of the actual quantities in place upon the completion of the work, as determined by the Engineer's measurements, by the unit prices bid, no allowance being made for anticipated profit or for reasons of variations from the estimated quantities set forth in the Form of Bid. (b) Extra Work: The Owner may, at any time, by a written order and without notice to the Sureties, require the performance of such extra work or changes in the work as it may find necessary or desirable. The amount of compensation to be paid to the Contractor for any extra work, as so ordered, shall be determined as follows: 1)By such applicable unit prices, if any, as set forth in the Contract; or 2) If no such unit prices are set forth,then by unit price or by a lump sum mutually agreed upon by the Owner and the Contractor; or 3) If no such unit prices are so set forth and if the parties cannot agree upon unit prices or a lump sum; then by actual net cost in money to the Contractor of the materials, permits, wages of applied labor, premiums for Workmen's Compensation Insurance, payroll taxes required by law, rental for plant and equipment used (excluding small tools) to which total cost will be added twenty (20) percent as full compensation for all other items of profit, costs and expenses, including administration, overhead, superintendence, insurance, insurance other than Workmen's Compensation Insurance, materials used in temporary structures, allowances made by the Contractor to subcontractors, additional premiums upon the performance bond of the Contractor and the use of small tools. 4. TIME OF ESSENCE INASMUCH AS THE PROVISIONS OF THIS CONTRACT RELATING TO THE TIME OF PERFORMANCE AND COMPLETION OF THE WORK ARE FOR THE PURPOSE OF ENABLING THE TOWN TO PROCEED WITH THE CONSTRUCTION OF A PUBLIC IMPROVEMENT IN ACCORDANCE WITH A PREDETERMINED PROGRAM, SUCH PROVISIONS ARE OF THE ESSENCE OF THIS CONTRACT. S. COMMENCEMENT OF WORK The Contractor agrees that he will commence work immediately on and not later than ten (10) days after signing of the Contract. 6. TIME OF COMPLETION The time of completion of the entire contract work shall be THIRTY (30) DAYS from the date the contract is signed by all parties. The date of such completion shall be the date of the Certification of Completion herein specified. The entire work must be satisfactorily completed so that the project improvements are available to the Town for use. CC - 3 CONDITIONS OF CONTRACT The Owner reserves the right to order the Contractor to suspend operations, when in the opinion of the Engineer, improper weather conditions make such action advisable, and to order the Contractor to resume operations when weather and ground conditions permit. The days during which such suspension of work is in force are not chargeable against the specified completion date. 7. LIQUIDATED DAMAGES FOR DELAYS The time limit being essential to and of the essence of this Contract, the Contractor hereby agrees that the Owner shall be, and is hereby authorized to deduct and retain out of the money which may be due or may become due to said Contractor under this agreement, the sum of One Hundred Dollars ($100.00) per day which amount is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages, including overhead charges, services, inspector's wages and interest on the money invested, that the Owner will suffer by reason of such default, for each and every day during which the aforesaid work may be incomplete over and beyond the time herein stipulated for its completion in 6—Time of Completion,provided,however,that the Owner shall have the right to extend the time for the completion of said work. 8. EXTENSIONS OF TIME. NO WAIVER If the Contractor shall be delayed in the completion of his work by reason of unforeseeable causes beyond his control and without his fault or negligence,including but not restricted to, acts of God or of the public enemy, fires, floods, epidemics, quarantine restrictions, strikes, riots, civil commotion's or freight embargoes, the period herein above specified for completion of his work shall be extended by such time as shall be fixed by the Owner. No such extension of time shall be considered a waiver by the Owner of its right to terminate the Contract for abandonment or delay by the Contractor as hereinafter provided, or relieve the Contractor from full responsibility for performance of his obligations hereunder. 9. WEATHER During unsuitable weather, all work mVst stop when such work would be subject to injury and the Contractor shall transfer his men and materials to those parts of the work where weather conditions will not have any effect on the workmanship. The Contractor shall not be entitled to any damages on account of such damages or suspension, and he must protect any work that might be injured by the elements and make good any work that is injured. 10. LAWS AND ORDINANCES dJ "r In the execution of the Contract, the Contractor shall comply and obey all federal, state, county and local laws, ordinances, codes and regulations relating to the performance of the Contract, including but not limited to, labor employed,fthereon, materials supplied, obstructing streets and highways, maintaining signals, storing, handling and use of explosives and all other general ordinances and state statutes affecting him or his employees or his work hereunder in his relations with the Municipality or any other persons, and also all laws, codes, ordinances CC - 4 1 J 1 1 CONDITIONS OF CONTRACT controlling or limiting the Contractor while engaged in executing the work under the Contract. As a condition of the Contract, the Contractor shall and does hereby agree to comply with all requirements of the labor laws of the State of New York. The Contractor shall comply with the provisions of Sections 291-299 of the Executive Law and Civil Rights Law, shall furnish all information and reports deemed necessary by the State Commission for Human Rights, the Attorney General and the Industrial Commissioner for purposes of investigation to ascertain compliance with such sections of the Executive Law and Civil Rights Law. The Contract may be forthwith cancelled, terminated or suspended, in whole or in part, by the contracting agency upon the basis of a finding made by the State Commission for Human Rights that the Contractor has not complied with these laws. The Contractor hereby expressly agrees to comply with all the provisions of the Labor Law and any and all amendments thereto, insofar as the same are applicable to this Contract. The Labor Law, as amended, provides that no laborer, Nkorkman or mechanic in the employ of the Contractor, subcontractor or other person doing or contracting to do the whole or a part of the work contemplated by this Contract, shall be permitted or required to work more than eight (8) hours in any one (1) calendar day, except in cases of extraordinary emergency caused by fire, flood or danger to life or property; that no such person shall be employed more than eight (8) hours in any day or more than five (5) days in any week expect in such emergency; that the wages to be paid for a legal day's work as herein before defined, to laborers, workmen or mechanics upon the work called for under this Contract or upon any material used upon, or in connection therewith, shall not be less than the prevailing rate for a day's work in the same trade or occupation in the locality within the state where such work is to be done and each laborer, workman or mechanic employed by the Contractor, subcontractor or other person about or upon the work shall be paid the wages herein provided; that employees engaged in the construction, maintenance, and repair of highways and in water works construction outside the limits of cities and villages are no longer exempt from the provisions of the Labor Law which require the payment of the prevailing rate of wages and the eight(8)hour day. Section 222 of the Labor Law, as amended by Chapters 556 and 557 of the Laws of 1933, provides that preference in employment shall be given to citizens of the State of New York who have been residents of Suffolk County for at least six (6) consecutive months immediately prior to the commencement of their employment. Each person so employed shall furnish satisfactory proof of residence in accordance with rules adopted by the Industrial Commissioner. Persons other than citizens of the State of New York shall be employed only when such citizens are not available. Section 222 further provides that upon the demand of the State Industrial Commissioner, the Contractor shall furnish a list of names and addresses of all his subcontractors and further provides that a violation of this section shall constitute a misdemeanor and shall be punishable by a fine of not less than Fifty Dollars ($50.00) nor more than Five Hundred Dollars ($500.00) or by imprisonment for not less than thirty nor more than ninety days, or both fine and imprisonment. CC - 5 CONDITIONS OF CONTRACT Section 220-A of the Labor Law, as amended by Chapter 472 of the Laws of 1932,provides that before payment is made by or on behalf of the State of any city, county, town or village or other civil division of the state of any sums due on account of a contract for a public improvement, it is the duty of the Comptroller or the financial officer of the Municipal Corporation to require the Contractor and each and every subcontractor to file a certified statement in writing, in satisfactory form, certifying to the amounts then due and owing to any and all laborers for daily or weekly wages on account of labor performed upon the work of the Contractor, setting forth therein the names of the persons whose wages are unpaid and the amount due each respectively. Section 220-B of the Labor Law, as so amended, provides that any interested person who shall have previously filed a protest in writing objecting to the amounts due or to become due to him for daily or weekly wages for labor performed on the public improvement for which the Contract was entered into, or if for any reason, it may be deemed advisable, the Comptroller of the State or financial officer of the Municipal Corporation may deduct from the whole amount of any payment on account thereof of the sums or sum admitted by any contractor or subcontractor in such statement or statements so filed to be due and owing by him on account of labor performed and may withhold the amount so deducted for the benefit of the laborers for daily or weekly wages, whose wages are unpaid as shown by the verified statements filed by any contractor or subcontractor and may pay directly to any person the amount or amounts so shown to be due for such wages. Section 220-C of the Labor Law, as so amended,provides the penalty for making of a false oath or verification. Section 220-D of the Labor Law provides that the advertised Specifications for every contract for the construction, reconstruction, maintenance and/or repair of highways to which the State, county, town and/or village is a parry shall contain a provision stating the minimum rate of hourly wage that can be paid, as shall be designated by the Industrial Commissioner, to the laborers employed in the performance of the Contract either by the Contractor, subcontractor or other person doing or contracting to do the whole or part of the work contemplated by the Contract, and the Contract shall contain a stipulation that such laborers shall be paid not less than such hourly minimum rate of wage. Any person or corporation that willfully pays, after entering into such Contract, less than such stipulated minimum hourly wage scale shall be guilty of a misdemeanor and upon conviction, shall be punished for a first offense by a fine of Five Hundred Dollars ($500.00) or by imprisonment for not more than thirty (30) days, or both by fine and imprisonment; for a second offense by a fine of One Thousand Dollars ($1,000.00) and in addition thereto, the Contract on which the violation has occurred shall be forfeited, and no such person or corporation shall be entitled to receive any sum nor shall any officer, agent or employee of the State pay the same or authorize its payment from the fiends under his charge or control to any person or corporation for work done upon any contract, on which the Contractor has been convicted of second offense in violation of the provisions of this section. The minimum wage rates established by the Industrial Commissioner, State of New York, for this Contract are set forth herein above as part of"Instructions to Bidders". CC - 6 CONDITIONS OF CONTRACT 11. QUALIFICATIONS FOR EMPLOYMENT No person under the age of sixteen (16) years and no person currently serving sentence in a penal or correctional institution shall be employed to perform any work on the project under this Contract. No person whose age or physical condition is such, as to make his employment dangerous to his health or safety or to the health or safety of others, shall be employed to perform any work on this project; provided, however, that such restrictions shall not operate against the employment of physically handicapped persons, otherwise employable, where each person may be safely assigned to work which they can ably perform. 12. NON-DISCRIMINATION There shall be no discrimination because of race, creed, color, national origin, age or sex in the employment of persons for work under this Contract, whether performed by the Contractor or any subcontractor. Neither shall the Contractor and subcontractor or any person acting on behalf of the Contractor or subcontractor discriminate in any manner against or intimidate any employee hired for the performance of work under this Contract on account of race, creed, color, national origin, age or sex. There may be deducted from the amount payable to the Contractor by the Owner under this Contract a penalty of Five Dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this paragraph; provided that for a second or any subsequent violation of the terms of this paragraph, this Contact may be canceled or terminated by the Owner and all monies due or to become due hereunder may be forfeited. 13. PAYMENT OF EMPLOYEES The Contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this Contract in full (less deductions made mandatory by law) in cash and not less often than once each week. 14. ESTIMATES & PAYMENTS (a) Lump Sum: Upon the completion and acceptance of the work specified and contracted for, the Owner will pay the full amount, less any money paid by the Owner by reason of said Contractor having failed to carry out faithfully and completely all the obligations and requirements herein contained. Upon final settlement, according to the conditions herein specified and not until such settlement shall have been made, will the Contractor be relieved from the obligations assumed in the Contract. (b) Contractors and subcontractors are required to submit to the Town a transcript of the original payroll record, subscribed and affirmed as true under the penalties of perjury, prior to being paid for the work under this contract. CC -7 CONDITIONS OF CONTRACT 15. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE The acceptance by the Contractor of the final payment shall be, and shall operate as a release to the Owner from all claims and all liabilities to the Contractor for all the things done or furnished in connection with this work and for every act and neglect of the Owner and others relating to or arising out of,this work, excepting the Contractor's claims for interest upon the final payment, if this payment be improperly delayed. No payment, however, final or otherwise, shall operate to release the Contractor or his sureties from any obligations under this Contract. 16. CONSTRUCTION REPORTS The Contractor shall submit to the Engineer prior to commencing any work under this Contract, a detailed schedule and plan of operations indicating the manner in which the Contractor proposes to prosecute the work and a time schedule therefor. Such schedules are not intended to bind the Contractor to a pre-determined plan or procedure, but rather to enable the Engineer to coordinate the work of the Contractor with work required of, and to be performed by others. The detailed schedule shall include a list of the subcontractors and material suppliers he proposes to use on the work. Prior to being eligible to receive the final payment under this Contract, the Contractor shall furnish the Engineer with substantial proof that all bills for services rendered and materials supplied have been paid. The enumeration of the above reports in no way relieves the Contractor of his responsibility under existing Federal or State Laws of filing such other reports with agencies as may be required by such existing laws or regulations. 17. INSPECTION AND TESTS All material and workmanship shall be subject to inspection, examination and test by the Engineer at any time during the construction and at any and all places where manufacturing of materials used and/or construction is carried on. Without additional charge, Contractor shall furnish promptly all reasonable facilities, labor and materials necessary to make any tests required by the Engineer and/or required by the Specifications. If at any time before final acceptance of the entire work, the Engineer considers necessary or advisable an examination of any portion of the work already completed, by removing or tearing out the same, the Contractor shall upon request, furnish promptly all necessary facilities, labor and materials for such examination. If such work is found to be defective in any material respect, due to the fault of the Contractor or any subcontractor, or if any work shall be covered over without the approval or consent of the Engineer, whether or not the same shall be defective, the Contractor shall be liable for the expense for such examination and of satisfactory reconstruction. If, however, such approval and consent shall have been given and such work is found to meet the CC - 8 CONDITIONS OF CONTRACT requirements of this Contract, the Contractor shall be recompensed for the expense of such r examination and reconstruction in the manner herein provided for the payment of cost of extra work. The selection of laboratories and/or agencies for the inspection and tests of supplies, materials or equipment shall be subject to the approval of or designated by the Owner. Satisfactory documentary evidence that the material has passed the required inspection and tests must be furnished to the Engineer prior to the incorporation of the material in the work. Any rejected work will be removed from the site of the project completely at the expense of the Contractor. 18. PLANS AND SPECIFICATIONS: INTERPRETATIONS The Contractor shall keep at the site of the work one copy of the Plans and Specifications signed and identified by the Engineer. Anything shown on the Plans and not mentioned in the Specifications or mentioned in the Specifications and not shown in the Plans shall have the same effect as if shown or mentioned in both. In case of any conflict or inconsistency between the Plans and Specifications, the Specifications shall govern. Any discrepancy between the figures and drawings shall be submitted to the Engineer whose decision thereon shall be conclusive. 19. SUBSURFACE CONDITIONS FOUND DIFFERENT Should the Contractor encounter subsurface conditions at the site materially differing from those shown on the Plans or indicated in the Specifications, he shall immediately give notice to the Engineer of such conditions, before they are disturbed; the Engineer shall thereupon promptly investigate the conditions and if he finds that they materially differ from those shown on the Plans or indicated on the Specifications, he shall at once make such changes in the Plans and/or Specifications as he may find necessary. Any increase or decrease of cost resulting from such changes will be adjusted in the manner provided herein for adjustment as to extra and/or additional work and changes. 20. CONTRACTOR'S TITLE TO MATERIALS No materials or supplies for the work shall be purchased by the Contractor or any subcontractor subject to any chattel mortgage or under a conditional sale or other agreement by which an interest is retained by the seller. The Contractor warrants that he has good title to all materials and supplies used by him in the work. 21. SUPERINTENDENCE BY CONTRACTOR At the site of the work, the Contractor shall give his constant, personal attention to the work or employ a construction superintendent or foreman who shall have full authority to act for the Contractor. It is understood that such representative shall be acceptable to the Engineer and shall be one who can be continued in that capacity for the particular job involved unless he ceases to be on the Contractor's payroll. The Contractor's superintendent and foreman must be CC - 9 1 L t CONDITIONS OF CONTRACT able to read and speak the English language. 22. PROTECTION OF WORK,PERSONS AND PROPERTY Precaution shall be exercised at all times for the proper protection of all persons, property and work. The Contractor shall give notice to the owners of utilities which may serve the area and request their assistance in predetermining the location and depth of various pipes, conduits, manholes, and other underground facilities. The safety provisions of applicable laws, building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with the safety provisions of the Manual of Accident Prevention in Construction published by the Associated General Contractors of America, to the extent that such provisions are not in contravention of applicable law. The Contractor shall furnish entirely at his own expense any and all additional safety measures deemed necessary by the Owner or his Engineer to adequately safeguard the traveling public. The Contractor shall, at all hours of the day, safely guard and protect his own work and adjacent property from any damage and shall replace or make good any such damage, loss or injury, unless such be caused directly by errors contained in the Contract Documents, or by the Owner or its duly authorized representatives. The Contractor shall provide and maintain such watchmen, barriers, lights, flares and other signals at his own expense, as will effectively prevent any accident in consequence of his work for which the Owner might be liable. The Contractor shall be liable for all injuries or damage caused by his act or neglect, or that of his employees. The Contractor shall take particular care to avoid the blocking of fire hydrants, fire alarm boxes, letterboxes, traffic signals or other visible devices maintained for the use of the public. 23. REPRESENTATIONS OF CONTRACTOR The Contractor represents and warrants: (a) That he is financially solvent and that he is experienced in, and competent to, perform the type of work involved under this Contract and able to furnish the plant, materials, supplies and/or equipment to be furnished for the work; and (b) That he is familiar with all Federal, State and Municipal Law, ordinances and regulations which may in any way affect the work of those employed hereunder, including but not limited to any special acts relating to the work; and (c) That such work required by these Contract Documents as is to be done by him can be satisfactorily constructed and used for the purpose for which is intended and that such construction will not injure any person or damage any property; and (d) That he has carefiilly examined the Plans, Specifications and the site of the work, and that from his own investigations he has satisfied himself as to the nature and location of the work, the CC - 10 CONDITIONS OF CONTRACT character, location, quality and quantity of surface and subsurface materials, structures and utilities likely to be encountered, the character of equipment and other facilities needed for the performance of the work, the general local conditions which may in any way affect the work or its performance. 24. PATENT RIGHTS As part of his obligation hereunder and without any additional compensation,the Contractor will pay for any patent fees or royalties required in respect to the work or any part thereof and will fully indemnify the Owner or his Engineer for any loss on account of any infringement of patent rights unless prior to his use in the work a particular process or a product of a particular manufacturer he notifies the Engineer in writing that such process or product is an infringement of a patent. 25. AUTHORITY OF THE ENGINEER In the performance of the work, the Contractor shall abide by all orders and directions and requirements of the Engineer and shall perform work to the satisfaction of the Engineer, at such time and places, by such methods, and in such manner and sequence as he may require. The Engineer shall determine the amount, quality, acceptability, and fitness of all parts of the work, shall interpret the Plans, Specifications, Contract Documents and any extra work orders and shall decide all other questions in connection with the work. Upon request, the Engineer shall confirm in writing any oral orders, directions,requirements or determinations. The enumeration herein or elsewhere in the Contract Documents of particular instance in which the opinion, judgement, discretion or determination of the Engineer shall control or in which work shall be performed to his satisfaction or subject to his approval or inspection, shall not imply that only matters similar to those enumerated shall be so governed and performed, but without exception all the work shall be governed and so performed. 26. CHANGES AND ALTERATIONS The Owner, upon the Engineers recommendation, reserves the right to make alterations in location, line, grade, plan, form or dimensions of the work, or any part thereof, either before or after the commencement of construction. If such alterations diminish the amount of work to be done, no claim for damages or anticipated profits will be warranted on the work, which may be dispensed with. If such alterations increase the amount of work, such increases shall be paid for according to the quantity of work actually done and at the prices for such work as contained in the schedule of prices. 27. CORRECTION OF WORK All work and all materials whether incorporated into the work or not, all processes of manufacture and all methods of construction shall be at all times and places subject to the inspection of the Engineer who shall be the final judge of quality, materials, processes of manufacture and methods of construction suitable for the purpose for which they are used. Should they fail to meet his approval, they shall be forthwith reconstructed, made good and CC - 11 CONDITIONS OF CONTRACT replaced and/or corrected as the case may be,by the Contractor, at his own expense. If, in the opinion of the Engineer, it is not desirable to replace any defective or damaged materials or to reconstruct or correct any portion of the work injured or not performed in accordance with the Contract Documents, the compensation to be paid to the Contractor hereunder shall be reduced by such amount as in the judgement of the Engineer shall be equitable. The Contractor expressly warrants that his work shall be free from any defects in materials or workmanship and agrees to correct any defects, which may appear within one year following the final completion of the work. Neither the acceptance of the completed work nor payment therefor shall operate to release the Contractor or his sureties from any obligations under or upon this Contract or the Performance Bond. 28. WEATHER CONDITIONS In the event of temporary suspension of work or during inclement weather or whenever the Engineer shall direct, the Contractor will, and will cause his subcontractors to protect carefully his and their work and materials against damage or injury from the weather. If in the opinion of the Engineer any work or material shall have been damaged or injured by reason of failure on the part of the Contractor or any of his subcontractors to protect his or their work, such work and materials shall be removed and replaced at the expense of the Contractor. 29. THE OWNER'S RIGHT TO WITHHOLD PAYMENTS The Owner may withhold from the Contractor so much of any approved payments due him as may, in the judgement of the Owner,be necessary: (a) To assure the payment of just claims then due and unpaid of any persons supplying labor or materials for the work; (b)To protect the Owner from loss due to defective work not remedied; or (c) To protect the Owner from loss due to injury to persons or damage to the work or property of other contractors or subcontractors or others, caused by the act or neglect of the Contractor or any of his subcontractors. The Owner shall have the right, as agent for the Contractor to apply such amounts so withheld in such manner as the Owner may deem proper to satisfy such claims or to secure such protection. Such applications of such money shall be deemed payments for the account of the Contractor. 30. THE OWNER'S RIGHT TO STOP WORK OR TERMINATE CONTRACT If, (a) The Contractor shall be adjudged bankrupt or make an assignment for the benefit of creditors; or CC - 12 CONDITIONS OF CONTRACT (b)A receiver or liquidator shall be appointed for the Contractor for any of his property and shall not be dismissed within 20 days after such appointment, or the proceedings in connection therewith shall not be stayed on appeal within the said 20 days; or (c) The Contractor shall refuse or fail, after notice or warning from the Engineer, to supply enough properly skilled workmen or proper materials; or (d) The Contractor shall refuse or fail to prosecute the work or any part thereof with such diligence as will insure its completion within the periods herein specified (or any duly authorized extension thereof) or shall fail to complete the work within said periods; or (e) The Contractor shall fail to make prompt payments to persons supplying labor or materials for the work; or (f) The Contractor shall fail or refuse to regard laws, ordinances or the instructions of the Engineer or otherwise be guilty of a substantial violation of any provisions of this Contract; then and in any such event, the Owner, without prejudice to any other rights or remedy it may have, may by seven (7) days'notice to the Contractor, terminate the employment of the Contractor and his rights to proceed either as to the entire work or(at the option of the Owner) as to any portion thereof as to which delay shall have occurred, and may take possession of the work and complete the work by contract or otherwise, as the Owner may deem expedient. In such case, the Contractor will not be entitled to receive any further payment until the work is finished. If the unpaid balance of the compensation to be paid the Contractor hereunder shall exceed the expense of so completing the work (including compensation for additional managerial, administrative and inspection services and any damages for delay), such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor and his sureties shall be liable to the Owner for such excess. If the right of the Contractor to proceed with the work is so terminated, the Owner may take possession of and utilize in completing the work, such materials, appliances, supplies, plant and equipment as may be on the site of the work and necessary thereof. If the Owner does not so terminate the right of the Contractor to proceed,the Contractor shall continue to work. 31. CONTRACTOR'S RIGHT TO STOP WORK OR TERMINATE CONTRACT If the work shall be stopped by order of the Court or other public authority for a period of three (3) months without act or fault of the Contractor or any of his agents, servants, employees or subcontractors, the Contractor may, upon ten (10) days notice to the Owner, discontinue his performance of the work and/or terminate the Contract; in which event, the liability of the Owner to the Contractor shall be determined as provided in Paragraph 31. The Contractor shall not be obligated to pay to the Owner any excess of the expense of completing the work over the unpaid balance of the compensation to be paid to the Contractor hereunder. 32. RESPONSIBILITY FOR WORK The Contractor agrees to be responsible for the entire work embraced in this Contract until its CC - 13 CONDITIONS OF CONTRACT completion and final acceptance, and that any unfaithful or imperfect work that may become damaged from any cause either by act of commission or omission to properly guard and protect the work that may be discovered at any time before the completion and acceptance shall be removed and replaced by good and satisfactory work without any charge to the Owner, and that such removal and replacement will be performed immediately on the requirement of the Engineer, notwithstanding the fact that it may have been overlooked by the proper inspector, and partial payment made thereon. It is fully understood by the Contractor that the inspection of the work shall not relieve him of any obligation to do sound and reliable work as herein prescribed, and that any omission to disapprove any work by the Engineer at or before the time of partial payment or other estimate shall not be construed to be acceptance of any defective work. 33. USE OF PREMISES AND REMOVAL OF DEBRIS The Contractor expressly undertakes at his own expense: (a)To store his apparatus,materials, supplies and equipment in such orderly fashion at the site of the work as will not unduly interfere with the progress of his work or the work of any of his subcontractors; (b) To frequently clean up all refuse, rubbish, scrap materials and debris caused by the operations to the end that at all times, the site of the work shall present a neat, orderly and workmanlike appearance; (c) Before final payment hereunder to remove all surplus material, temporary structures, plants of any description and debris of every nature resulting from his operations. 34. SUITS OF LAW The Contractor shall indemnify and save harmless the Owner from and against all suits, claims, demands or actions for any injury sustained or alleged to be sustained by any party or parties in connection with the construction of the work or any part thereof, or any commission or omission of the contractor, his employees or agents of any subcontractor, and in case of any such action shall be brought against the Owner, the Contractor shall immediately take charge of and defend the same at his own cost and expense. 35. POWER OF THE CONTRACTOR TO ACT IN AN EMERGENCE' In case of an emergency, which threatens loss or injury to property and/or safety of life, the Contractor will be permitted to act as he sees fit without previous instructions from the Engineer. He shall notify the Engineer thereof immediately and any compensation claimed by the Contractor due to extra work made necessary because of his acts in such emergency shall be submitted to the Engineer for approval. Where the Contractor has not taken action but has notified the Engineer of an emergency indicating injury to persons or damage to adjoining property or to the work being accomplished under this Contract, then upon authorization from the Engineer to prevent such threatened injury or damage, he shall act as instructed by the Engineer. The amount of reimbursement claimed by CC - 14 CONDITIONS OF CONTRACT the Contractor on account of any such action shall be determined in the manner provided herein for the payment of extra work. 36. PROVISIONS REQUIRED BY LAW DEEMED INSERTED Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to be inserted herein and the Contract shall read and be enforced as though it were included herein, and if through mistake or otherwise, any such provision is not inserted, or is not correctly inserted, then upon the application of either party the Contract shall be forthwith be physically amended to make such insertion. 37. SUBLETTING, SUCCESSOR AND ASSIGNS The Contractor shall not sublet any part of the work under this Contract nor assign any money due him hereunder without first obtaining the written consent of the Owner. This Contract shall insure the benefit of and shall be binding upon the parties hereunder and upon their respective successors and assigns, but neither party shall assign or transfer his interest herein in whole or in part without consent of the other. 38. GENERAL MUNICIPAL LAW CLAUSE Pursuant to the provisions of Section 103-a of the General Municipal Law, in the event that the Bidder or any member, partner, director or officer of the Bidder, should refuse, when called before a grand jury to testify concerning any transaction or contract had with the State, any political subdivision thereof, a public authority or any public Department, agency or official of the State or of any political subdivision thereof or of a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract, such person, and any firm, partnership, or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or any public Department, agency or official thereof for goods, work or services for a period of five (5) years after such refusal, and any and all contracts made with any municipal corporation or any public Department, agency or official thereof on or after the first day of July, 1959, by such person, and by any firm, partnership or corporation of which he is a member, partner, director or officer may be cancelled or terminated by the municipal corporation without incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the municipal corporation for goods delivered or work done prior to the cancellation or termination shall be paid. 39. GRADES,LINES,LEVELS AND SURVEYS Upon completion of the demolition and excavation work under this Contract, the Contractor shall full all excavated areas with clean granulated full to natural grade and restore all disturbed areas with 6" of topsoil and grass seed mix as per the project Specifications. CC - 15 CONDITIONS OF CONTRACT 40. INSURANCE REQUIREMENTS The Contractor shall not commence work until the Town has approved all the insurance required under this Contract as required immediately following the Instructions to Bidders. Additionally, the Contractor shall indemnify and save harmless the Town of Southold from and against all losses and all claims, demands, payments, suits, actions, recoveries and judgments of every kind or nature, brought or recovered against the Town of Southold by reason of any act or omission of the Contractor,his agent or employees in the performance of the Contract. The Contractor shall not permit any subcontractor to commence any work under this contract until satisfactory proof of carriage of the required insurance has been posted with and approved by the Town. 41. FOREIGN CONTRACTORS Foreign Contractors must comply with the provisions of Articles 9A and 16 of the Tax Law, as amended, prior to submission of a bid for the performance of this work. The certificate of the New York State Tax Commission to the effect that all taxes have been paid by the foreign contractor shall be conclusive proof of the payment of taxes. The term "foreign contractor" as used in this subdivision means in the case of an individual, a person who is a legal resident of another state or foreign country; and in the case of a foreign corporation, one organized under the laws of a state other than the State of New York. 42. LIEN LAW Attention of all persons submitting bids is specifically called to the provisions of Section 25, Subdivision 5, Section 25A and 25B of the Lien Law, as amended, in relation to funds being received by a contractor for a public improvement declared to constitute trust funds in the hands of such Contractor to be applied first to the payment of certain claims. 43. REFUSAL TO WAIVE IMMUNITY Pursuant to the provisions of Section 103-A of the General Municipal Law, in the event that the bidder or any member,partner, director or officer of the bidder, should refuse when called before a grand jury to testify concerning any transaction or contract had with the State, any political subdivision thereof, a public authority or with any public department, agency or official of the State or of any political subdivision thereof or of an authority, to sign a waiver- of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract, such person, and any firm, partnership or corporation of which he is a member, partner, firm director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or any public department, agency, or official thereof, for goods, work or services, for a period of five (5) years after such refusal, and any and all contracts made with any municipal corporation or any public department, agency, or official thereof on or after the first day of July, 1959, by such person and any firm, partnership or corporation of which he is a member, partner, director or officer may be cancelled or terminated by the municipal corporation without CC - 16 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ❑ Notarized Affidavit of Non-Collusion as required by NYS Law. ❑ A Bid Deposit in the amount of Five Percent of Bid Price as required in the Invitation to Bid. ❑ As per specifications, the Town of Southold requires a current insurance certificate, with the Town of Southold listed as additional insured, to be on file in the Purchasing Department. You will be given ten(10) business days from notice of award to supply this form or the bid will be rescinded. ❑ Vendor Information Sheet and Address Record Form. ❑ Assumed Name Certification. ❑ Bidder's Qualification Statement. NOTE: Please do NOT sign the Contract Agreement. It is included only for informational purposes, and will be signed by the successful bidder after award of the contract. r Proposal Package 2 of 9 VENDOR NAME: Carter-Melence, Inc. VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. X PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID#: 11-2996299 OR SOCIAL SECURITY#: N/A DATE OF ORGANIZATION: October 18, 1989 IF APPLICABLE: DATE FILED: October 18, 1989 New York STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: Carter-Melence, Inc. LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) Donald J. O'Hanlon LIST OFFICERS AND DIRECTORS: NAME TITLE Donald J. O'Hanlon President Patrick E. O'Hanlon Vice President Carmel U-Hanlon Secretary ' ...............................a...................■.......................i.....■i If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 9 ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: Carter-Melence, Inc ADDRESS: P.O. Box 907 Sound Beach, New York 11789 CONTACT: Donald J. O'Hanlon, President TELEPHONE: 631-744-0127 FAX: 631-744-0528 E-MAIL: 4cmi@optonline.net ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: r CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 9 VENDOR NAME: Carter-Melence, Inc. ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED N/A NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) INSURANCE STATEMENT Bidder agrees as follows -please mark appropriate box: Insurance Certificate as requested is attached I certify that I can supply insurance as specified if awarded the bid 5X Insurance Certificate filed on DATE FAILURE TO PROVIDE SPECIFIED INSURANCE SHALL DISQUAILIFY BIDDER. c L V ,AUTHORIZE,SIGNATURE d J. O'Hanlon, President Proposal Package 5 of 9 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid'of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, -or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value'to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by an firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person, and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised ,by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The n signing this id, der the penalties of perjury, affirms the truth thereof. i SWORN TO BEFORE ME THIS Signature Compa y Position Donald J. O'Hanlon, President 26th DAY OF January 2017 Type Name&Company Position Carter—Melence, Inc. Company Nalne (,NOTARY'PUBLIC niia �r 7h 2017teary C.Il�J'soNne Date Signed _ °mC�F2 C�W�<<o, Bta'so of PZov York 02=1Klod M sut,37!; Counly 11-2996299 = - cs bme sa:oj-� Ox-plFe8 ©on.20,0 1 Federal I.D.Number _ - Proposal Package 6 of 9 THE PROPOSAL FORM New Town Hall Automatic ADA Compliant Entrance Door Date: January 26, 2017 VENDOR NAME: Carter-Melence, Inc. VENDOR ADDRESS: ' P.O. Box 907 Sound Beach, NY 11789 TELEPHONE NUMBER: 631-744-0127 FAX: 631-744-0528 MEMBERS OF THE BOARD The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer,.at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid 'must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing 'signed by at least one general partner and submitted with the bid documents. The submission-of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum Number Dated: The undersigned as bidder, declares that he has carefully examined the contract documents 'dated: December 19, 2016, including bidding requirements, contract, general and special conditions, specifications, contract drawings, and addenda, (Note: acknowledgement of addenda and their dates must be included as indicated,above); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided,_by,'the-,Tdwn_(See Specifications) and to perform all the work required to construct, perform and complete the Work-at: Proposal Package 7 of 9 l li Southold Town Hail - New Town Hall Automatic ADA Compliant Entrance Door and all other work in connection therewith, in accordance with the contract documents and addenda, if any, prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: FURNISH AND INSTALL NEW AUTOMATIC DOOR SYSTEM TO MEET THE REQUIREMENTS OF THE SPECIFICATIONS FOUND ON THE CONTRACT DRAWING, (D-1) FOR THE STIPULATED "LUMP SUM" OF: Nineteen Thousand Six Hundred Dollars , $19,600.00 (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he sr fail or neglect to enter into a Contract pursuant to such proposal and to the requiremL..___.__ - - Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days. AUTHORIZED SIGNATURE ; (signature otIiddero PRINT NAME Donald J. O'Hanlon President TITLE DATE Jdnuary- 26, 2017 ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF SUFFOLK ) ss.: 26th January On the day of in the year 201 before me, the undersigned, personally appeared,Donald J. 01 Hanlon, President; personally known to me or proved to me on the basis of satisfactory evidence to be the individual(.)- whose name(F4 is (are) subscribed to the within instrument and acknowledged to me that he%� executed -the same in his/fir capacity(ias-), and that by his/heir signature(.) on the instrument, the individual(s), or the person upon behalf of which the individual(.)) acted, executed the instrument. NOTARWPUBLIC _ ,,;A ,stnto of Nc"7 York /� No.4070717 Proposal Package 8 of 9 0Lp a..�I u,OJ Expircc t^2Ii J/ e l °► Town of Southold BIDDER'S QUALIFICATION STATEMENT The signatory of this questionnaire certifies under oath the truth and correctness of all statements and of all answers to interrogatories hereinafter made. SUBMITTED BY: Donald J. O'Hanlon A Corporation Carter—Melence Inc. A Partnership or Entity FIRM NAME: An Individual PRINCIPAL OFFICE: 104 New York Ave. , P.O. Box 907 Sound Beach, NY 11789 PRINCIPAL OFFICERS: BACKGROUND TITLE NAME ADDRESS PROFESSION/TRADE President Donald J. O'Hanlon Miller Place, NY Construction Vice President Patrick E. O'Hanlon Sound Beach, NY Construction Secretary Carmel O'Hanlon Sound Beach, NY Administration 1. How many years has your organization been in business under its present business name? l 28 2. You normally perform what percent of the work with your own forces? % List trades that you organization normally performs below: ' Carpentry, Electrical, HVAC, Laborer, Painting 3. Have you ever failed to complete any work awarded to you? NO . If so, note where and why. 4. Are there any claims,judgments, arbitration proceedings or suits pending or outstanding against your firm or its officers? If yes, please provide details. No QS-1 5. Has your firm requested arbitration or filed any lawsuits with regard to construction contracts within the last five years?If yes, please provide details. No 6. List the major construction projects your organization has underway at this date: Name of: Engineer/ Project Owner Architect Contract Percent Scheduled Name Telephone# Telephone# Amount Complete Completion Restoration of Canoe Place Chapel $284,700.00 97% 03/17 (631)283-6000 Town of Southampton (631)283-1944 Jeffrey P. Gibbons Architect,P.C. Amagansett Comfort Station $329,675.00 98% 02/17 (631)324-4183 Town of East Hampton (631)286-8668 L K.McLean Associates,P.C. Windswept Building Rehabilitation,Plumbing $243,000.00 05% 05/17 Mechanical $193,000.00 05% 05/17 Electrical $325,000.00 05% 05/17 (631) 583-5940 Village of Ocean Beach (631)286-8668 L.K.McLean Associates,P.C. 7. List five major projects you organization has completed in the past five years: Name of Engineer/ Work Done Project Owner Architect Contract Date of With Own Forces Name Telephone# Telephone# Amount Completion %of Work Southold Town New Hwy. Maint. Garage, Plumbing $238,000.00 12/30/16 (631) 765-1560; L.K. McLean Associates, PC (631) 286-8668 Hauppauge Fire District $740,919.00 08/03/16 (631) 265-2499; Enspire Design Group, PLLC(631) 471-9500 East Hampton Town Hwy. Dept. Office Renovation$231,775.00 12/07/15 (631) 324-4183; D.B. Bennett, P.E., P.C. (631) 907-0023 Mastic Beach Fire District $228,000.00 10/05/15 (631) 281-9840; Richard Shure, R.A. (631) 924-7272 East Northport Fire District $315,153.91 09/29/15 (631) 261-1177; H2M architects + engineers (631) 756-8000 Bridgehampton Fire District $613,197.00 07/09/15 (631) 537-1909; Dominic LaPierre Architect (631) 533-7349 Selah Lester House, Town of East Hampton $327,113.00 05/29/14 (631) 324-4183; D.B. Bennett, P.E., P.C. (631) 907-0023 Apparatus Bay Alterations, West Islip Fire District $415,736.62 1/30/13 (631) 661-6440; Martin F. Sendlewski, AIA (631) 727-5352 ' QS-2 8. List the construction experience of the principal individuals of your organization (particularly the anticipated project supervisors): Present Type of Work Position Years of For Which In What Individual's Name Of Office Experience Responsible Ca aci Donald J. O'Hanlon President 41 years experience in the construction industry Patrick E. O'Hanlon Vice President 39 years experience in the construction industry 9. Do you have, or can you obtain, sufficient labor and equipment to commence work when required and complete the work within the Contract Time? Yes 10. Bank References: J.P. Morgan Chase Bank (631) 928-7493 11. Trade Association Membership: Builders Institute 12. Has your firm ever been investigated by the New York State Department of Labor for prevailing wage rate violations? If yes, when? What was the outcome of the investigation? No QS-3 r CARTER-MELENCE,INC. BALANCE SHEET JUNE 30, 2016 ASSETS Current Assets: Cash and Cash Equivalents $ 271,289 Contract Receivables (Note 2) 154,433 Prepaid Expenses 35,146 Costs and Estimated Earnings in Excess of Billings on Uncompleted Contracts (Note 3) 115,983 Total Current Assets $ 576,851 Property and Equipment(Notes 4 and 6) 602,022 Less: Accumulated Depreciation 493,691 108,331 Total Assets $ 685,182 r LIABILITIES AND STOCKHOLDER'S EQUITY Current Liabilities: Short-Term Debt(Note 5) $ 22,025 Current Maturities of Long-Term Debt(Note 6) 16,500 Accounts Payable 31,731 Payroll Taxes Payable 3,042 Billings in Excess of Costs and Estimated Earnings on Uncompleted Contracts (Note 3) 65,416 Income Taxes Payable 1,000 Total Current Liabilities $ 139,714 Other Liabilities: Long-Term Debt(Note 6) 19,933 Stockholder's Equity: Common Stock(No Par Value, 200 Shares Authorized, 10 Shares Issued and Outstanding) 1,000 Paid in Capital 100,000 Retained Earnings 424,535 525,535 Total Liabilities and Stockholder's Equity $ 685,182 13. Attach current state of financial conditions showing assets, liabilities and net worth. Failure to attach the required documentation may be considered non-responsive on the part of the Bidder and may result in rejection of the Bidder's Proposal. STATE OF NEW YORK ) COUNTY OF SUFFOLK ) Donald J. O'Hanlon being duly sworn deposes and says that he is the President of Carter-Melence, Inc. contractor and that answers to the foregoing questions and all statements therein contained are true and correct. (Sign re of person-who signed bi-' ) Sworn to before me this 26th day of Jan-,20M7 _Notary Public Commission Expi ati ' Date: 03/11/2019 �,102 ry EDW c, Sc230 of NOXyork C,o.t.J a 0711 7 G nn. Cr, ,..n, cc,%d'Jp QS-4 CONTRACT AGREEMENT THIS AGREEMENT made this day of AD Two Thousand and Twelve by and between the Town of Southold, party of the first part (hereinafter called the Owner), and , party of the second part (hereinafter called Contractor). WITNESSETH: That for and in consideration of the premises and the agreements herein contained, and the payments herein provided to be made, the parties hereto agree as follows: FIRST: The Contractor shall perform all labor, and furnish all the materials, equipment, tools, and implements and will well and faithfully perform and complete the entire work of installing the "New Town Hall Automatic ADA Compliant Entrance Door" AS DESCRIBED IN THE Contract Documents made and prepared by the Town of Southold, and and as set forth in the Contractor's Bid dated , and in strict and entire conformity and in accordance with the Notice to Bidders, Instructions to Bidders, Proposal Form (Bid), Performance Bond, Conditions of Contract, General Conditions, Detailed Specifications, Contract Drawings, Addenda, and this Agreement, hereto annexed and made a part hereof, and hereinafter collectively referred to as "Contract Documents". SECOND: In Consideration of the Contractor performing this Contract in the manner -herein stated and as stated in the Contract Documents, the Owner promises and agrees to pay or cause to be paid to the Contractor the sums of money mentioned in said Contract Documents in the manner and under the conditions therein provided. THIRD: The Contractor covenants and agrees that, anything in this Contract or in the Contract Documents to be contrary notwithstanding, or regardless of any matter, thing, contingency of condition unforeseen or otherwise, present or future, the Contractor shall not be entitled to receive any additional or further sums of money than the amounts in said Contract Documents provided; and the failure of the Owner or its agents to insist upon strict performance of any of the terms, covenants, agreements, provisions or conditions in this Agreement or in the Contract Documents, on any one or more instances, shall not be construed as a waiver or relinquishment for the future of any such terms, covenants, agreements, provisions and conditions and the same shall be and remain in full force and effect with power and authority on the part of the Owner to enforce the same or cause the same to be enforced at any time, without prejudice to any other rights which the Owner may have against the Contactor under this Agreement or the Contract Documents. A-1 Terms used in the Agreement which are defined in Article 1 of the General Conditions shall have the meanings indicated in the General Conditions. Neither Owner nor Contractor shall, without the prior written consent of the-other, assign or sublet in whole or part his interest under any of the Contact Documents; and, specifically, Contractor shall not assign any monies due or to become due without the prior written consent of the Owner. Owner and Contractor each binds himself, his partners, successors, assigns and legal representatives of the other party hereto in respect to all covenants, agreements and obligations contained in the Contract Documents. The Contract Documents constitute the entire agreement between Owner and Contractor and may only be altered, amended or repealed by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF; the parties hereto have executed this Agreement the day and year first above written. Total Bid Dollars Written in Words Written in Figures TOWN OF SOUTHOLD CONTRACTOR BY BY Scott A. Russell, Supervisor � TITLE BY William Duffy,Town Attorney (CORPORATE SEAL) A-2 ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2012 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC STATE OF NEW YORK, COUNTY OF )ss.: On the day of in the year 2012 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC A-3 DIVISION 1 - GENERAL REQUIREMENTS TOWN OF SOUTHOLD New Town Hall Automatic ADA Compliant Entrance Door GENERAL The work under this Division shall be subject to the requirements of the CONDITIONS OF CONTRACT, GENERAL CONDITIONS, SUPPLEMENTARY GENERAL CONDITIONS, PLANS, SCHEDULES,ADDENDA and.other Contract documents. Refer to the Drawings and Specifications of other trades and Contractors for items which might affect the work under this Division. TABLE OF CONTENTS—DIVISION NO. 1 —GENERAL REQUIREMENTS Included in this Division are the following sections: 01010 General 01025 Measurement and Payment 01500 Construction Facilities&Temporary Controls 01501 Health& Safety Provisions 01502 Environmental Protection 01770 Project Closeout DIVISION I -Page I of 12 DIVISION 1 -GENERAL REQUIREMENTS SECTION 01010 - GENERAL SITE The site of the proposed general construction for the New Town Hall Automatic ADA Compliant Entrance Door is located in the Town of Southold, located at the Southold Town Hall, 53095 Main Road, County of Suffolk, and State of New York and more particularly shown on the Plans &Contract Documents. BACKGROUND The existing Town Hall Entrance is to be fitted with a new automatic entry door as specified:in the contract documents. This new door shall be ADA Compliant in all respects and the contractor shall notify the Town of any conflicts prior to the beginning of any work. All existing trim and/or any new trim required for a complete installation shall be the responsibility of the contractor. The new entrance shall be completed and restored to a fully functioning, operable, ADA Compliant Town Hall Entrance. SCOPE A. The Contractor is to be advised that the existing entrance vestibule is to remain operational during the new installation. A pre-bid site visit is Strongly Recommended and the Town Hall is open from 8:OOAM to 4:OOPM Monday through Friday and each contractor bidding on the project make every effort to visit the site prior to bidding. B. In general,the work shall include but not be limited to the following: • Environmental protection of all existing site conditions and utilities • Saw-cutting of existing concrete as needed or required • Demolition and removal of all existing doors &hardware • ' Demolition of all existing trim as needed or required • Proper disposal of all materials generated through demolition C. Without restricting the generality of the foregoing and for the convenience of each Contractor, the items of work are specified under the Standard 16 Uniform Divisions of the Construction Specifications Institute as follows: 1. General Requirements 2. Site Work (Not Used) 3. Concrete (Not Used) 4. Masonry(Not Used) 5. Metals (Not Used) 6. Wood (Not Used) 7. Thermal and Moisture Protection'(Not Used) 8. Doors and Finish Hardware(Not Used) 9. Finishes (Not Used) 10. Specialties (Not Used) 11. Equipment (Not Used) DIVISION 1 - Page 2 of 12 DIVISION 1 -GENERAL REQUIREMENTS 12. Furnishings (Not Used) 13. Special Construction (Not Used) 14. Conveying Systems (Not Used) 15A. H.V.A.C. (Not Used) 15B. Plumbing(Not Used) 16. Electrical (Not Used) D. The work covered under these Divisions shall be bid under one(1) separate Contract: 1. Contract A- General Construction 2. Contract B -H.V.A.C.—NOT USED 3. Contract C-Plumbing—NOT USED 4. Contract D—Electrical—.NOT'USED E. Each Prime Contractor shall be responsible for coordinating their contractual construction schedules with each other. Contractor shall submit a computer generated critical point method schedule indicating all items of work under the contract and in accordance with the Contractor's associated work. It is the Contractor's responsibility to update the schedule as required to reflect any changes in the schedule. SHOP DRAWINGS The Contractor shall make or provide any shop drawings, cuts or samples which the Engineer may require for the approval of details and to show the construction as it will be installed. No shop drawing shall be issued or used until it has been approved by the Engineer or his representative. After approval, no changes or deviations shall be made without written notice being sent to the Engineer. The Engineer's approval shall not relieve the Contractor from responsibility for deviations from the Drawings or Specifications unless he has,in writing, called the Engineer's attention to such deviations at the time of submission, nor shall it relieve him from responsibility for errors or omissions of any sort in the Shop Drawing or schedule. The Contractor shall submit Four(4)copies of each requested item to the Engineer for approval. SUPERINTENDENCE AND WORKMEN The Contractor shall give his constant personal attention to the work while it is in progress, and he shall place it in charge of a'competent and reliable superintendent,who shall have authority to act for the Contractor, and who shall be acceptable to the Engineer. The Contractor shall, at-all times, employ labor and equipment which shall be sufficient to prosecute the work to full completion in the manner and time specified. All workmen must have sufficient skill and experience in such work to properly and satisfactorily perform it and operate the equipment involved. Any person employed by the Contractor whom the Engineer may deem incompetent or unfit-to perform the work, shall be at once discharged and shall not he again employed. INSPECTION All proposed work under this Contract shall be performed during and with Engineer's approval. The Contractor is advised'to inspect carefully the full premises and consult with the Engineer regarding any items of construction or reconstruction that may be questionable. DIVISION I -Page ') of 12 i DIVISION 1 -GENERAL REQUIREMENTS MAINTENANCE AND PROTECTION OF PEDESTRIAN TRAFFIC The Contractor shall so conduct his operations as to interfere to the,least extent practicable with the passage of pedestrians and all other kinds of public traffic; and he must take every precaution against accidents happening to said pedestrians and other traffic because of his operations. The Contractor shall enforce regulations and restrictions as may be necessary or required for the protection of fire, accidents, property damage and public nuisance. The Contractor shall erect and maintain such signs, channel and obstruction markers and barricades as may be required for the protection of traffic. The Contractor shall not deposit or store any equipment or materials within the Site Area except with written permission from the Engineer. MAINTENANCE AND PROTECTION OF UTILITIES A. The Contractor shall familiarize himself with the existence of structures of municipal and other public service corporations on or adjoining the site of the work and give reasonable opportunity to and cooperation with the owners of these utilities in -the work of reconstructing or altering them. Such reconstruction and alteration shall be so conducted as to delay or interfere as little as practicable with the work of the Contractor. Any additional cost of various items of work because of these utilities shall be included in the price bid for these items. B. The Engineer shall direct the public utility corporations to shift or remove those utility structures that may be necessary to permit the Contractor to carry out the work in accordance with the Plans. The Contractor shall not remove or cause to be removed, any structure owned by a public utility corporation without the-approval of the Engineer. C. The _Contractor shall cooperate with the public utility corporation whose structures ,(aerial, surface or subsurface) are within the limits of or along the outside of the right-of- way,to make it possible for them to maintain uninterrupted service. The Contractor shall conduct his operations in such a way as to delay or interfere as little as practicable with the work of the utility corporation. GRADES,LINES,LEVELS AND SURVEYS Upon completion of the demolition and removal work under this Contract,the Contractor shall restore all disturbed areas of the door opening as per the project Specifications. LABOR,LAWS AND WORKMANSHIP A. All Contractors and Subcontractors employed upon the work shall and will be required to conform to the Labors Laws of the State of New York, the Occupation Safety and Health Act of the various acts amendatory and supplementary thereto; and to all other laws, ordinances and legal requirements applicable thereto. B. All labor shall be performed in the best and most workmanlike manner by mechanics skilledin their respective trades. The standards of the work required throughout shall be of such grade as will bring results of the first class only. DIVISION 1 - Page 4 of 12 DIVISION I -GENERAL REQUIREMENTS QUALIFICATIONS All bidders must have been established in the type of construction of whichever Prime Contract they are submitting a bid for as specified in the Contract Documents for a period of at least five (5) years. Bidders must furnish a list of a minimum of five (5) projects of similar type construction that was built by them in the Nassau - Suffolk area. List must contain name, address and telephone number of client's engineer for which each project was undertaken by Contract: A minimum of five (5)of the projects must have been built for municipal clients. APPROVAL OF SUBCONTRACTORS A. No Subcontractors shall be employed on the work unless prior approval has been given by the Engineer. The Contract shall, within five (5) days after signing of the Contract, submit'a list of proposed Subcontractors to the Engineer for approval. The list shall contain firm names, names of all principals and addresses and projects completed by each Subcontractor and names, addresses and telephone numbers of the particular project's Engineer for which the Subcontractor on the aforementioned project list must have been of similar nature. A minimum of five (5) projects for each proposed Subcontractor must be submitted. B. If for any reason a Subcontractor must be discharged from work, the Contractor.shall notify the Engineer at least 24 hours prior to discharge, stating the reasons, and shall provide the Engineer with the name and qualifications of the replacement Subcontractor for approval by the Engineer. This action is deemed necessary to maintain continuity of the work and to minimize project disruptions. All costs due to slowdown of the project for such reasons shall be borne by the Contractor. STANDARD SPECIFICATIONS Where reference is made in these Specifications to a society, the portion referred to shall be read into and shall be a part of this Contract and Specifications. Materials, methods and equipment shall conform with the latest A.S.T.M., A.W.P.A., A.S.A., N.E.C., I.E.S., etc. Specifications as may relate to or govern the construction work. CONTRACT DRAWINGS The New Automatic Door Plan accompanying and forming part of these Specifications bears the Title: New Town Hall Automatic ADA Compliant Entrance Door, 53095 Main Road, Southold,New York. CLEAN-UP The Contractor shall at all times keep the construction area, including storage areas used by him, free from accumulation of waste material and rubbish and prior to completion of the work, remove any rubbish from and about the premises. Upon completion of the installation, the Contractor shall leave the work premises in a clean, neat and workmanlike condition satisfactory to the Engineer. DIVISION 1 -Page 5 of 12 DIVISION 1 -GENERAL REQUIREMENTS 4 GUARANTEES ;r A. Before issuance of the final certificate,'the Contractor shall deliver to the Owner the following guarantees in addition to those specifically required in the General Conditions and in the various technical sections. B. Should any defects develop in the aforesaid work within the stipulated periods due to faults in materials and/or workmanship, the Contractor hereby agrees to make all repairs and do all necessary work to correct the defective parts. Such repairs and corrective work, including the cost of making good all other work damaged by or otherwise affected by making of the repairs or corrective work shall be done without any cost or expense to the owner, and at the entire cost and expense of the Contractor,within five (5) days after notice to the Contractor. The owner may have the work done and charge the cost thereof to the Contractor and/or his Sureties who agree to pay the owner the cost of such work if the Contractor fails to respond as required. END OF SECTION SECTION 01025—MEASUREMENT AND PAYMENTS DESCRIPTION The Contractor shall furnish all labor, materials,tools, equipment, appurtenances and all services necessary to perform all Work as required by the plans and specifications,or as required by the Engineer, at the lump sum or unit prices for the items listed herein. Upon the completion and acceptance of the work specified and contracted for, the Owner will pay the full amount, less any money paid by the Owner by reason of said Contractor having failed to carry out faithfully and completely all the obligations and requirements herein contained. Upon final settlement, according to the conditions herein specified and not until such settlement shall have been made, will the Contractor be relieved from the obligations assumed in the Contract. END OF SECTION DIVISION l - Page 6 of 12 s l DIVISION I - GENERAL REQUIREMENTS SECTION 01500—CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS SCOPE Work shall include but not be limited to the following: A. Temporary Controls — Barriers, enclosures and fencing, protection of the Work, and water control. B. Construction Facilities — Access roads, parking, progress cleaning, project'signage, and temporary buildings. TEMPORARY SANITARY FACILITIES A. The Contractor shall provide at the site suitable enclosed toilet facilities for the use of construction personnel. The Contractor shall observe and enforce all sanitary regulations and maintain satisfactory sanitary conditions around and on all parts of the work. B. Adequate washing facility shall be provided for the construction personnel. C. The Contractor shall maintain, service, clean, and disinfect facilities in a satisfactory manner and enforce proper use of the sanitary facilities. D. The Contractor shall be subject to a fine and prosecution if any human excrement is deposited in or around the construction site. E. The Contractor shall pay for all expenses associated with temporary sanitary facilities during the course of the work, including furnishing all necessary permits and fees required for temporary sanitary facilities. F. Comply with all applicable codes and arrange for all necessary inspections and approvals. FIRST-AID FACILITIES AND ACCIDENTS A. The Contractor shall provide, at the site, such equipment and facilities as are necessary to supply first-aid to any of his personnel who may be injured in connection with the work. B. Accident 1. The Contractor shall promptly report in writing to the Engineer all accidents and whatsoever arising out of, or in connection with, the performance of the work, whether on or adjacent to the site, which cause death, personal injury or property damage, giving full details and statements of witness. 2. If death or serious injuries or serious damages are caused, the accident shall be reported immediately by telephone or messenger to both the Owner and the Engineer. DIVISION l - Page 7 of 12 DIVISION 1 - GENERAL REQUIREMENTS 3. If any claim is made by anyone against the Contractor or a Subcontractor .on account of any accidents, the Contractor shall promptly report the facts in writing to the Engineer, giving full details of the claim. PARKING The Contractor's personnel shall not park on the main road or adjacent private side streets. PROGRESS CLEANING A. Maintain areas free of waste materials, debris and rubbish. Maintain site in a clean and orderly condition. B. Remove waste materials, debris and rubbish from site and dispose weekly in areas as designated by the Owner. REMOVAL OF UTILITIES,FACILITIES AND CONTROLS A. Clean and repair damage caused by installation or use of temporary work. B. Restore existing facilities used during construction to original condition.. Restore permanent facilities used during construction to specified conditions. END OF SECTION SECTION 01501—HEALTH AND SAFETY PROVISIONS REQUIREMENTS A. The Contractor shall be responsible to maintain a safe workplace and to monitor working conditions at all times during construction and, as necessary, to provide appropriate protective clothing, equipment and facilities for his personnel, and/or to establish work place procedures to ensure their safety, and to enforce the use of these procedures, equipment and/or facilities in accordance wit the following guidelines: 1. Safety and Health Regulations Promulgated by the U.S. Department of Labor OSHA, 29 CFR 1910 — Occupational Safety and Health Standards, and 29 CFR 1920—Safety and Health Regulations for Construction. 2. U.S. Environmental Protection Agency Medical Monitoring Program Guidelines. B. If, at any time, the Owner or the Engineer is apprised of a safety hazard which demands immediate attention because of its high potential for harm to public travel, persons on or about the work, or public or private property, the owner of the Engineer shall have the DIVISION 1 -.Page 8 of 12 t t DIVISION 1 - GENERAL REQUIREMENTS right to order such safeguards to be erected and such precautions to be taken as necessary and the Contractor shall comply with such orders. If, under such circumstances, the Contractor does not or cannot or his representative is not upon the site so that he can be notified immediately of the insufficiency of safety precautions, the Owner may put the work into such a condition that it shall be, in his opinion, in all respects safety, and the Contractor shall pay all expenses of such labor and materials as may have been used for this purpose by him or by the Owner. The fact that the Owner or the Engineer does not observe a safety hazard or does not order the Contractor to take remedial measures shall in no way relieve the Contractor of the entire responsibility for any costs or claims for loss, damage, or injury by or against any part sustained on account of the insufficiency of the safety precautions taken by him or by the Owner acting under authority of this Section. C. It is the responsibility of the Contractor to take appropriate safety precautions to meet whatever conditions of hazard may be present during the performance of the work, whether reasonably foreseeable or not. The Contractor is alerted to the fact that,it shall be his sole responsibility to anticipate and provide such additional safety precautions, facilities,personnel and equipment as shall be necessary to protect life and property from whatsoever conditions of hazard are present or may be present. END OF SECTION SECTION 01502-ENVIRONMENTAL PROTECTION WORK INCLUDED A. The Contractor shall furnish all labor, equipment, and materials required for environmental protection during and as the result of construction operations under this Contract except for those measures set forth in other provisions of these Specifications. Environmental protection requires consideration of air, water and land, and involves noise and solid waste management as well as other pollutants. RELATED SECTIONS A. Section 01500—Construction Facilities and Temporary Controls APPLICABLE REGULATIONS A. In order to prevent environmental pollution and to provide for environmental protection arising from 'construction activities related to the performance of this Contract, the Contractor and his subcontractors shall comply with all applicable, Federal, State and local laws and regulations concerning environmental protection, as well as the specific requirements stated in this Section and�elsewhere in the Specifications. DIVISION 1 - Page 9 of 12 DIVISION 1 - GENERAL REQUIREMENTS SUBMITTALS A. Implementation Plan Prior to commencement of the work,the Contractor shall: 1. Submit in writing his plans for implementing the installation of the new door system. 2. Meet with the Engineer to ,develop mutual understandings relative to compliance with the provisions of this Section and administration of the environmental protection program. PRODUCTS GENERAL A. All materials shall be in accordance with the construction documents and all new installation work shall conform with ADA Requirements.- MATERIALS equirements.MATERIALS A. New Automatic Entrance Door 1. ' New doors shall be a Gyro Tech swing door conversion unit / Nabco series 8500 low energy Automatic swing door system. B. Trim 1. All trim as needed or required for a complete 'installation shall be the contractor's responsibility. EXECUTION PROTECTION OF TOWN FACILITIES t A. General—It is intended that the Town Hall Entrance within the limits of the project and the limits of permanent work performed under this Contract be preserved in their present condition, or be restored to a condition after completion of construction, that will appear to be natural and not detract from the appearance of the project. The Contractor shall confine his construction activities to areas defined on the Plans and in the Specifications except with written approval of the property owners and the Engineer. DIVISION 1 - Page 10 of 12 DIVISION 1 - GENERAL REQUIREMENTS POWER SUPPLY A. The Contractor shall be required to provide the necessary electrical service connection to the new automatic door system as needed or required. This new electrical wiring shall comply with all codes and shall be coordinated with the Department of Public Works for access to the existing building electric. MAINTENANCE A. The Contractor shall dispose of all debris generated by the project in a manner approved by the Engineer. B. The contractor shall frequently remove material no longer required in an effort to maintain building access and any other areas disturbed by his operations shall present a neat, orderly, workmanlike appearance. C. Before substantial completion inspection, the Contractor shall remove all surplus material, false work, temporary structures, including foundations thereof and all areas which have been disturbed by his operations, to their original condition or to a condition satisfactory to and approved by the Engineer. NOISE CONTROL A. The Contractor shall use every effort and means possible to minimize or eliminate noise caused by his operation which the Engineer may consider objectionable. The Contractor shall provide working machinery, designed to operate with the least possible noise. END OF SECTION SECTION 01770 - PROJECT CLOSEOUT A. Clean-up Prior to Final Acceptance 1. Clean all construction areas free from accumulated construction equipment & materials. B. Final Inspection 1. Upon completion of work under the Contract,notify the Owner and Engineer that work is complete and ready for final inspection. 2. The work shall be inspected within a reasonable period of time, and list shall be prepared showing all items of work, if any, requiring correction or attention on the part of the Contractor. DIVISION 1 -Page 11 of 12 DIVISION 1 - GENERAL REQUIREMENTS 3. Upon satisfactory completion of remedial work, the Engineer will issue notification and application for final payment may be submitted in accordance with the appropriate Article of the General Conditions. C. Documents Required to be Delivered to En ig'neer 1. Release of liens 2. Affidavit from all Subcontractors and material suppliers for job, stating that they have been paid. 3. Affidavit that all payrolls, bills for materials, equipment and other indebtedness connected with the work has been paid. 4. Releases and waivers of liens from Subcontractors, if required by the Owner. 5. Certified Payroll for all labor. D. Guarantees 1. Before issuance of the Final Payment, the Contractor shall deliver to the Owner the following guarantee in addition to those specifically required in the General Conditions and in the various Technical Sections of the specifications. The Contractor hereby guarantees that all materials and workmanship installed under his respective contract to be new and of good quality in every respect and to remain so for a period of one (1)year, for longer periods where so provided for in any manufacturers literature, from the date of the issuance of the Final Certificate by the Engineer. Should any defect develop in the aforesaid work within the stipulated periods due to faulty materials and/or workmanship, the Contractor hereby agrees to make all repairs and do all necessary work to correct the defective parts. The Contractor at the expense of the Contractor shall complete such repairs and corrective work, including the cost of making good all the work damaged by or otherwise affected by the making of the repairs or corrective work, within five (5) days after notice to the Contractor by the Owner. In case the Contractor fails to do the work so ordered, the Owner may have the work done and charge the cost thereof against the monies retained as provided for in the contract and if no money is available, the Contractor and/or his sureties agree to pay the owner the cost of such work. 2. Obtain, endorse and provide separate guarantees from sub-Contractors where called for in the various sections of this specification. END OF DIVISION DIVISION I - Page 12 of 12 W PROJECT NOTES: ' 1. In addition to the Automatic Controls,both New Doors shall be Equipped with a manual panic bar 3 operator for Emergency Egress. All door hardware shall be A.D.A.compliant. sOo u&Wd Town 2. Contractor shall remove existing doors and salvage for re-use by the Town of Southold. EIM00 Wadng 3. Contractor shall prepare existing metal frame opening as needed or required to accept new door system. contractor shall supply and install a new Threshold to meet A.D.A.standards. F 4. Contractor shall supply and install a Gyro-Tech/Nabco series 8500 Low Energy automatic swing door system. See the GYRO TECH Swing Door Conversion Unit Hardware installation&Service Manual attached to these Specifications. 5. The door system shall be an unequal pair of hollow metal doors- The Automatic door shall be 42"wide 0000 and-the manual door shall be 30"wide with the following options. Z •Both doors shall have a clear anodized aluminum finish. O Q •The 42"wide Automatic door shall have a 30"wide x 32"high vision lite. x h •The 30"wide Manual door shall have an 18"wide x 32"high vision lite. � IN< • Provide one set of radio controlled press wall switches for activation. �. a Provide One HD Grade exit device with exterior lever trim and removable core cylinder lock. Q Z r Provide new commercial grade closer on manual 30"door. 3 EXISTING i Via .i VESTIBULE O ® �( INTERIOR ACTUATION BUTTON r I U o ® z � N ■■ NEW 42"AUTOMATIC DOOR i Existing Ramp 10 ;M F. o .. c) I c) NEW 30"MANUAL DOOR 1/4" Per Foot Pitch % P.V.C. CAP-White 0 Q ' ++ _ �I M EXTERIOR ACTUATION BUTTON Cl. P-43 \� SEE MOUNTING DETAIL THIS SHEET 314"P.V.C.SPACER-ANCHOR 0 Z C) O Z Z TO EXISTING COLUMN I L. V) L. I EXISTING EXTERIOR COLUMNNEW HANDRAIL BY OTHERS F. N 6"x 6"P.V.C.PIPE- EXISTING DOOR FRAME TO REMAIN. White - Schedule 40 T PROVIDE NEW THRESHOLD TO MEET A.D.A.STANDARDS. n II ALL HARDWARE TO TO MEET A.D.A.STANDARDS. NEW EXTERIOR ACTUATOR BUTTON ■ 0 r l.i SEE TYPICAL MANUFACTURERS INSTALLATION SPECIFICATIONS F ` DESIGNED FOR EXTERIOR INSTALLATION. W r. CONTAINED HEREIN FOR ADDITIONAL REQUIREMENTS. w J _ __ H ( ( c7 i z 1 0 Z l' I° I z v) 3 Note All bracket and mounting W —.—.-- -- -- w a m connections to the existing column O J a Q A LLO d shall be secure and weathertight V o a and shall meet all requirements of 1 U) 3 I\ z v F the product manufacturer. C Zi 0 � U Cl) a o� C F_ 1 f) O e a MOUNTING DETAIL y r PLAN VIEW SCALE: NTS Drawing: SCALE: 1/8"= P-0' D = 1 Sheet# 1 of 1 I' GYRO TECHTM S82 W18717 Gemini Drive PO Box 906 Muskego,WI 53150 `. .� by NABCO Entrances Inc. Phone: (877)622-2694 Fax: (888)679-3319 www.n abcoentra nces.com Gyro Tech Swing Door Conversion Unit (C.U.) Hardware Installation and Service Manual Bottom Load & Side Load Swing Door Operators Outswing Bottom Load Unit Outswing Side Load Unit 0 0 Bottom Access Hinged Side Panel Access Panel DN 0270 WARNING Do not install, operate or service this product unless you have read and understand the Safety Practices, Warnings, Installation and Operating Instructions contained in this manual. Failure to do so may result in property damage, or bodily injury. Part#15-10538 Rev 7-26-07 t • Y C.U.Swing Door Operator Installation Manual Table of Contents Page 3.......................................................Cautions Page 4.......................................................Overview and Specifications Page 5.......................................................Header Configurations Page 6.......................................................Handing Requirements Page 7..... .................................................List of Materials Page 8.......................................................Installing Bottom Load Header-Steps 1 to 5 Page 9................................ ......................Bottom Load Header Installation Diagrams Page 10.....................................................Installing Bottom Load Header-Steps 6 to 7 Page 11.............. ......................................Installing Bottom Load Header-Steps 8 to 9 Page 12.....................................................Installing Side Load Header-Steps 10 to 14 Page 13........................................... .........Installing Side Load Header-Spindle Location Table Page 14.....................................................Installing Side Load Header-Steps 15 Page 15.....................................................Installation of Arms and Tracks-Step 16 Page 16.....................................................Outswing Arm Lengths-Step 17 Page 17.....................................................Arm Pre-load on Analog or Magnum Controlled Units-Step 18 Page 18.....................................................Check Position Adjustments-Analog or Magnum Controls Units-Step 19 Page 19-20...............................................Micro Switch Cam Adjustment Illustrations-Analog or Magnum Controls Page 20.....................................................Arm Pre-loading on"U"Series Controlled Units-Step 20 Page 21.....................................................Installing Door Stop,Wiring and Troubleshooting-Steps 21 to 22 Page 22.....................................................NABCO Entrances Return Policy Page 2 www NabcoEntrances corn 7-26-07 4 C.U.Swng Door Operator Installation Manual Read all of this First ! Read these safety practices before installing, operating or servicing the automatic door. Failure to follow these practices may result in serious consequences. Read, study and understand the operating instructions contained in or referenced in this manual before operating. If you do not understand the instruction, ask the installing qualified technician to teach you how to use the door. Do not install, operate or service this product unless you have read and understand the Safety Practices, Warnings, Installation and Operating Instructions contained in this manual. Failure to do so may result in property damage, or bodily injury. This manual and the owners'manual must be given to and retained by the purchasing facility or end user. 1. If the door appears broken or does not seem to work correctly, it should be immediately removed from service until repairs can be carried out or a qualified service technician contacted for corrective action. Never leave a door operating in an unsafe manner. 2. Disconnect power at the fused disconnect during all electrical or mechanical service.When uncertain whether power supply is disconnected, always verify using a voltmeter. 3. All electrical troubleshooting or service must be performed by qualified electrical technicians and must comply with all applicable governing agency codes. 4. It is the responsibility of the installing door technician to install all warning and instructional labels in accordance with ANSI 156.19 &ANSI 156.10 . 5. It is the responsibility of the purchasing facility or end user to keep warning and instructional labels and literature legible, intact and with the door. 6. - Replacement labels and literature may be obtained from local NABCO Entrances Inc. distributors. If the name of the local distributor is unknown, contact NABCO Entrances Inc. at 1-877-622-2694 for assistance. 7. Do not place finger or uninsulated tools inside the electrical controller.Touching wires or other parts inside the enclosure may cause electrical shock, serious injury or death. 7-26-07 www NabcoEntrances corn Page 3 r C.U.Swing Door Operator Installation Manual All installation changes and adjustments must be made by qualified, NABCO trained ' technicians. The purpose of this manual is to familiarize the purchaser with the proper installation and operation of a NABCO surface applied swinger system. It Is essential that this equipment be properly installed and operational before the door is used by the public.The installed system must comply with all applicable standards. In the United States, ANSI Standard 156.10 for GT 400 or 8400 (refer to chart below)or ANSI 156.19 for GT 500 or 8500 covers these types of doors. Other local standards or codes may apply. Use them in addition to the ANSI standard. The GT 400 or GT8400 and GT 500 or GT8500 Model Units are listed with Underwriters Laboratory and are identified as such on,the label. Instruct the building owners and operator on the essentials of the operation of the door and this device. The owner should follow these instructions to determine whether the door is operating properly and should immediately call for service if there is any malfunction. EW Gyro Tech Swing Door Conversion Unit(C.U.)operators are designed to be installed to the surface of the door frame. The operator is controlled by either the Gyro Tech Magnum or U series microprocessor based controllers or Model 1400 analog control. These controllers offers many features to accommodate most installation options. This manual provides step by step instructions to install the C.U. header and arm assemblies. Refer to your accompanying controller manual for informa- tion on wiring and adjusting the controller. Included in the controller manual you will find a trouble-shooting section and optional wiring diagrams. Models: Conversion Unit Models Conversion Unit Conversion Unit Base Model (CU) (CU) Bottom Load Side Load ' Model Model Full Automatic(mechanical closer) GT 400 GT 8400 Low Energy(mechanical closer) GT 500 GT 8500 Available controls:.............................................................Model GT-400 or GT-8400 is available with: Magnum, U Series or Analog Control Model GT-500 or GT-8500 is available with: Magnum or Analog Control Only Minimum Frame Face for Mounting..................................1 %" (44 mm) Minimum Clearance from Top of .....................................Bottom Load:6 1/8" (156 mm) Door to Ceiling Side Load: 7 1/8" (181 mm) Door Hinge Requirements ...... ... .................... ..............Butt, Offset Pivot, Center Pivot or Swing Clear Hinges Door Thickness ................................................................1 '/" (44 mm) Minimum Door Width .............................................:.........................Specify When Ordering • Use of a supplemental door stop is always required. Page 4 www.NabcoEntrances.com 7-26-07 C.U.Swing Door Operator installation Manual (See Figure 1) The Gyro Tech CU (Conversion Unit) Swing Door Operator is available in two header configurations these are: Bottom Load and Side Load. Bottom'load units have an access panel located on the bottom of the housing. Side load units have the access panel located on the side of the unit. Both of these two header types are available for full automatic or low energy systems. Full automatic units are power opened, spring closed.They employ sensors and once adjusted optimally will conform to ANSI 156 10. They are available with Magnum, "U"series or Analog controls. Low energy units are used for barrier free access. They are power opened, spring closed, are usually activated with push button switches and once adjusted optimally will conform to ANSI 156.19. They are available with Magnum or Analog controls. Access Panel Locations Figure 1 GT400 and GT500 GT400 and GT500 GT8400 and GT8500 Outswing Bottom Load Unit Inswing Bottom Load Unit Outswing Sideload Unit Surface Mount Surface Mount Surface Mount` Operator Operator Operator \\y Housing Housing ` Housing Access \\j Panel Hinged Access Panel Access Panel Inswing Arm SOutswing Surface Mount Arm and Rod Outswing Track Assembly Arm and Rod Assembly DN 0270 7-26-07 www NabcoEntrances com Page 5 r C.U.Swing Door Operator Installation Manual C= The Figure 2 below illustrate the various methods of handing Figure 2 Left Hand (LH) Inswing Right Hand (RH) Inswing Inswing track Inswing arm o � `]o) (g% EXTERIOR Right Hand (RH)Outswing Left Hand (LH)Outswing Arm mounting bracket Outswing Arm EXTERIOR DN 0270 Note: The hand of the unit must match the hand of the door. To determine the hand of the unit refer to the end flap of the cardboard carton that contains the header housing assembly. Refer also to the serial number stamp on the un- derside of the operator. The first letter of the serial number will indicate the"hand" of the operator. For example, L2G755640 indicates that the operator is a left hand unit. R2G755640 indicates that the operator is a right hand unit. Refer to Figure 3 below. Figure 3 NAB_CO SereNur ber �0� L R 679726 5]}WIBIIT GemIn16M Iduske]e WI]N50 LLU O O Operator serial numbers begins with a letter. o 0 o The letter not punched out indicates the hand O of the operator For instances,if an"R"is Q o 0 0 visible, the operator is a Right Hand unit DN 0276 Page 6 www NabcoEntrances.com 7-26-07 i C U Swing Door Operator Installation Manual Below is a table of the major components that comprise a GT-400/8400 or GT500/8500 Installation. ITEM 5 ITEM 1 ITEM 3ON 1 00 °` ° O ®o O O 00 o Q Oe 121-88481 Outswmg Ann Assembly ITEM 6 41-8987-01 1 LH Operator for U Senes Control 121-09971 Inswing Track Assy(1225") 41-8987-02 1 RH Operator for U Senes Control 121-09981 InsunngTrack Assy(21°) ITEM 2 ITEM 4 O\ o O 21-0902 Inswing Ann O ®- O ®0 0 o ITEM 11 O O 0 0 , G le, 0Q ® 3� O 41-8987-07 LH Clutchless Operator for Magnum Ctrl 41-6987-08 RH Clutchless Operator for Magnum Ctrl 41-8987-09 LH Operator for Magnum Ctrl 21-35701 Inswing Arm Assy LH,204 „u 41-6987-10 RH Operator for Magnum Chi 213570 Inswing Ann Assy LH,313 LH Clutchless Operator for Analog Ctrl 21-3567 Inswing Arm Assy RH,204 RH Clutchless Operator for Analog Ctrl 213569 Inswing Arm Assy RH,313 11-1391 LH Operator for Analog Ctrl 41-1512 Control,GT300&GT500 OS-USA 11-1390 RH Operator for Analog Ctrl 41-2342 Control,GT300&GT500 OS-Canada 41-22081 Control,GT500 Slow Mode-USA ITEM 7 ITEM 8 ITEM 9 ITEM 10 ITEM 13 ITEM 14 ITEM 16 41-34291 Control,GT500Slow Mode-Canada O Q O O O z 0 O ON OFF E%IT AUTO OFF O [IF'ON® AUTTO OF®O E ® 0ONp'n OFITEM 12 OFF N 0 0 OFF NOLO-OPEN O „ ®�eO O v O O O O O E)UT 0 8 n e tI1 103527 22-1772-03 22-1772 04 22-1772-05 22-11350 ® 10-3528 Rocker Key Switch Key Switch Momenta ® o® 6 Rocker NoinoPEN Rocker Switch Key Switch Switch O Switch ®., 21-9823 0 ❑ O Rocker Switch 12-10292 Magnum Control with Brake Module _ Rocker Switch Outsw. Inswing Control, Motor/Gearbox ITEM 15 ITEM# Arm Assy. Arm Assy. ITEM# ITEM# ITEM# ITEM# 6T-400 U Series 13 or 14 5 3+4 or 6 15 1 GT-400 Magnum 7, 8, 9, 10, or 16 5 3+4 or 6 12 2 GT-400 Analog 7,8, 9, 10, or 16 5 3+4 or 6 11 2 GT-8400 U Series 13 or 14 5 3+4 or 6 15 1 124-89011 U Senes Control GT-8400-Magnum 7,8, 9, 10, or 16 5 3+.4 or 6 12 2 -GT-8400 Analog 7,8, 9, 10, or 16 5 3+4 or 6 11 2 GT-500 Magnum 7, 8,9, 10, or 16 5 3+4 or 6 12 2 GT-500 Analog 7, 8, 9, 10, or 16 5 3+4 or 6 1.1 2 GT-8500 Magnum 7,8, 9, 10, or 16 5 3+4 or 6 12 2 GT-8500 Analog 7,8, 9, 10, or 16 5 3+4 or 6 11 2 7-26-07 www.NabcoEntrances.com Page 7 r f z ' C.U.Swing Door Operator Installation Manual INSTALLATION: Steps 1 to 9 Bottom Load Steps 10-15 Side Load Unit Steps 16-22 Both Step 9-Remove material from packages and check contents: Remove all contents from the carton. Check all items to ensure you have the material you need before beginning the actual installation. Step 2-Remove access panel from header housing assembly. Carefully remove the header housing assembly from the cardboard carton. Using a Phillips screwdriver, remove the Access Panel (see Fig 1 on page 5). Use a pencil to mark the locations of the Access Panel Mounting Brackets. This will make it easy to place the brackets back in the correct position when re-installing the Access Panel. Refer to Fig- ure 5 below. Mark the location of the Access Panel Mounting Brackets with a pencil Note that when reinstalling the brackets,that the tabs on the brackets should be facing downward Figure 5 OW Step 3-Remove paperwork: DN 0078 Remove all decals, paperwork and parts bag from inside header and set to one side. Step 4-Install wiring in frame: All conduit and switch or sensor wires must be pulled through the frame or wall before mounting the operator housing. Refer to your separate Controller Installation Manual for wiring instructions. Step 5-Mount header housing assembly on door frame: Refer to figures on next page.The following instructions refer to mounting the unit on aluminum framing. If the unit is not being installed on an aluminum frame then adequate structural framing must be available for mounting. Note: There is a difference in the location of the operator spindle between inswing and outswing header housing as- semblies. Therefore the width of the base pivot plate on which the operator is mounted is varied according to the type of door, inswing, outswing, with or without finger guard, etc. Refer to Figure 7 Page 9. To ensure you are matching the correct header housing to the door you are working on, refer to the table on the above mentioned page. Once all wiring is in place, using the empty header mounting brackets as a template, hold the header against the frame, and mark the mounting holes on the jamb tubes as shown on the following page. Ensure bottom of header housing assembly is 1-1/8" up from the top of the door as shown in Figure 6 on Page 9 The center line of the three holes on the end mounting brackets must be located one (1) inch away from the edge of the door frame as shown. NABCO recommends the use of Rivnuts when mounting the header to aluminum framing. Using a#Q sized drill bit (0.332 DIA), drill out the four holes per bracket in the jamb tubes and countersink the holes 0.531 DIA x 100°and in- sert the supplied Rivnuts. Using a Rivnut setting tool, expand the Rivnuts in the aluminum frame until they are"snug". Caution! Ove_r_ti_ghtening the Rivnuts will cause the threads to strip. Once all holes are properly drilled and Rivnuts installed, mount header housing to frame using the six 1/4-20 x 1"flat header screws provided.Affix the tape onto the end caps and mounting brackets to cover the mounting screws and end cap screws. NABCO recommends the use of Rivnuts when mounting the header to aluminum framing. On other types of installa- tions such as hollow metal door frames, adequate backing such as 2"x 10"wood backing is required above the top of the frame for anchoring the header housing to the wall. Using this method would require lag bolts instead of 1/4 x 20 Rivnuts to properly anchor the unit. Page 8 www.NabcoEntrances.com 7-26-07 BOTTOM LOAD ONLY V N - CP Figure 7 0 V Drill 25/64"diameter holes in iamb tube DN 0270 and insert Rivnuts for affixing housing 1"from inner assembly to aluminum framing or securely edge of pivot fasten to structural framing Jamb o Center line of holes ------------------------------- # i` / 1-1/8"between top of door and /�y underside of housing assembly. Ai� A Note:this dimension is to accommodate INSWING units. Base Plate B Outswmg units can be lowered varies with door provided the arm has an configuration appropriate place to mount on the (refer to chart below) top rail of the door. B IF— DN 0270 z A=Base Plate dimension Cr Figure 6 B=Spindle Location Mark holes for mmounting screws. � Drill out holes and Note. securely fasten to structural framing. P The illustrations on this page depict an installation to an aluminum door and 0 frame. On other types of installations such as hollow metal door frames, Rivnuts must be adequate backing such as 2"x 10"fir or spruce to provide structural framing is used to secure required above the top of the frame for anchoring the header housing to the Housing to aluminum framing. wall. Using this method would require lag bolts instead of 1/4 x 20 Rivnuts to properly anchor the unit. Position the end of the housing assembly Figure 8 to line up with the inner edge of the jamb DN 0270 tube(on the pivot side) as shown Spindle Locations and Base Pivot Plate Sizes u, 0 Inswing Outswing 0 0 Model Pivot Type With Fin er uard No Fin er uard With Fm er uard No Fm er uard p B A B A B A B A m Spindle Loc. Base Plate Spindle Loc. Base Plate Spindle Loc. Base Plate Spindle Loc. Base Plate o GT-400 Butt/Offset N/A N/A 5" 2-1/2" N/A N/A 7-1/4" 4-3/4" Center Pivot 6" 3-1/2" 5" 2-1/2" 8-1/4" 5-3/4" 7-1/4" 4-3/4" m GT-500 Butt/Offset N/A N/A 5" 2-1/2" N/A N/A 5" 2-1/2" v Center Pivot 6" 3-1/2" 5" 2-1/2" 6" 3-1/2" 5" 2-1/2" Co °3 CD c C° Notes. N/A= Not Applicable 01 r I lI i C.U.Swing Door Operator Installation Manual BOTTOM LOAD ONLY Step 6-Install wires in header housing assembly. Bring wires into housing assembly from lock side of header if possible since this is the side that is closest to the con- troller.Wires can be routed through the knockouts located at either end on the top of the header assembly. Using the supplied metal clips, route all loose wires through channels in header housing assembly and snap into place in chan- nel as illustrated in Figure 10 below. Step 7-Install stop ring on operator. Refer to Figure 9 below. Once all wires are in place,the operator and controller can be mounted in place in the header housing assembly. Place operator on bench with the underside facing up as shown In Figure 9. Remove the Stop Ring Assembly from the plastic bag and it Install on the operator using the supplied brackets and the (4) 5/16-18 FL. HD. Soc. Mach. Screws. Do not tighten the screws all the way down until the operator is installed in the header housing assembly and the arm is installed. Figure 9 Stop Ring 0 Sena)Niun 0 0 o Front Mount Pins OFront Mounts O O 0 0 0 o t/ DN 0276 Rear Mount Lovejoy coupling access Stop Ring Brackets Accesspalle/ hole for bottom load mO�adror��an operators A similar hole is located on the top side of the operator for side load units also. Figure 10 om Wire Harness Snap Clip In Place �QQ Controller Steel clip Mounting Clip DN 0270 Access Panel to Housing Assembly Page 10 www.NabcoEntrances com 7-26-07 C.U.Swing Door Operator Installation Manual BOTTOM LOAD ONLY Step 8-Install operator in header housing assembly. If installing Analog control it might be necessary to mount a soft start capacitor on the operator prior to installing it in the header housing assembly. Refer to your Controller Installation Manual for additional information. Using a 9/16"deep socket and ratchet, remove the nuts and washers from the operator mounting bracket inside the header housing as- sembly. Place them on the top of the installed header housing assembly for easy reach. Holding the operator at an an- gle as shown in Figure 11 below, slip the operator Front Mounts over the pins and the Rear Mounts over the operator mounting brackets. Holding the operator up in place, install the two 9/16"flat washers and nuts on to the mounting bracket studs and tighten securely. Figure 12 illustrates an installed operator. Once installed, the operator spindle should be located at the correct distance from the jamb as shown in the dimensions chart on page 9. Figure 11 Figure 12 Tabs on the Front Mounts on operator cover brackets should be pointing Pivot Base Tabs downward Lir \ DN 0270 ♦ 0° \\\ Ensure that the switch harness is tucked be- tween housing assembly and operator mount- ing bracket \ DN 027 Step 9-Install control mounting clip and controller. Snap controller mounting clip into housing extrusion and then snap control into mounting clip. Refer to figure 10& 13. Note: Magnum or"U"series controls used on simultaneous pairs require two controls and mounting clips. . Figure 13 U Series Control Controller Mounting Clip DN 0140 Magnum Control _ r z r DN 0139 7-26-07 www NabcoEntrances com Page 11 C.U.Swing Door Operator Installation Manual INSTALLATION: Steps 1 to 9 Bottom Load Steps 10-15 Side Load Unit Steps 16-22 Both Step 10-Remove material from packages and check contents: Remove all contents from the carton. Check all items to ensure you have the material you need before beginning the actual installation. Refer to Figure 4 for an illustration of the components that make up a typical C.U. system. Step 11-Remove access panel from header housing assembly: Carefully remove the header housing assembly from the cardboard carton. Using a Phillips screwdriver, remove the two Access panel retaining screws, refer to Figure 14 on the following page. Step 12-Remove paperwork: Remove all decals, paperwork and parts bag from inside header and set to one side. Step 13-Install wiring in frame: All conduit and switch or sensor wires must be pulled through the frame or wall before mounting the operator housing. Refer to your separate Controller Installation Manual for wiring instructions. Step 14-Mount header housing assembly on door frame: Refer to Figure 14 on next page. The following instructions refer to mounting the unit on aluminum framing. If the unit is not being installed on an aluminum frame then adequate structural framing must be available for mounting. Once all wiring is in place, drill two or three 1/4" holes through the back of the header housing to securely mount in place. These holes will be used to mount the header housing to the jambs.Wires can be routed out through the face of the jamb and into the back of the header housing.Alternatively,the unit can be ordered with knockouts located at either end on the top of the header assembly that can be used to route wires into. Note: It might be necessary to remove the operator and motor assembly from the housing to reduce the weight of the unit while positioning the unit on the frame to be mounted. Note: There is a difference in the location of the operator spindle(on which the arm is mounted)between inswing and outswing header housing assemblies. Therefore, the position of the operator spindle is varied according to the type of door, be it inswing, outswing,with or without finger guard, etc. To ensure you are matching the correct header hous- ing to the door you are working on, refer to the table titled"GT-8400 and GT-8500-Spindle Locations"on the follow- ing page. Once holes are drilled, position the header housing on door frame so that the bottom of the header housing assembly is located 1-1/8" up from the underside of the door frame as shown in Figure 14. Using a pencil, scribe the holes for drilling the jamb tube. Remove header housing. Using the penciled circles for guides, drill the jamb tubes using a#Q sized drill bit(0.332 DIA), and countersink the holes 0.531 DIA x 1001. Insert the supplied Rivnuts. Using a Rivnut setting tool, expand the Rivnuts in the aluminum frame until they are"snug". Caution! Over tightening the Rivnuts will cause the threads to strip Once all holes are properly drilled and Rivnuts installed, mount header housing to frame using the six 1/4-20 x 1"flat header screws provided. NABCO recommends the use of Rivnuts when mounting the header to aluminum framing. On other types of installa- tions such as hollow metal door frames, adequate backing such as 2"x 10"wood backing is required above the top of the frame for anchoring the header housing to the wall. Using this method would require lag bolts instead of 1/4 x 20 Rivnuts to properly anchor the unit. Page 12 www.NabcoEntrances.com 7-26-07 SIDE LOAD ONLY Side Load Header Only 910 Position the end of the housing assembly to line up with edge of the 1-3/4" Figure 14 jamb tube(on the pivot side)as shown Coupling Access Hole Drill 1/4"holes through back of housing to securely mount header Position housing on door frame and,using a pencil,mark holes for drilling jamb tube behind.Remove housing and using marked holes for guides,drill 0 332" •=F`' diameter holes through iamb tube.Insert and expand Rivnuts into jamb tubes and mount housing on frame as shown If mounting to a wall,adequate backing is required for bolting the and tot he wall Use la bolts or a similar g system for anchoring Note -.,.` .'4..'�"' Yitis."�`5:'%y._• mf. 5,._°'"".`�<d: s%,� .� .{.y.,':..'.nk.;}' Rronuts must be used :` to secure housing to 4i;:"' "`" ` = � x Access panel retaining screw aluminum framing. Door Stop 1-1/8"between top of door and underside of housing assembly. Note:this dimension is to accommodate INSWING units Outswing units can be lowered provided the arm has an appropriate place to mount on the top of the door m j wr CDD DN 0279 in „B" o Spindle location dimension J 1-3/4"Standard Overlap 0 varies with door configuration GT-8400 and GT-8500-Spindle Locations Dimension "B" 0 Inswing Outswing i-- co co Model Pivot Type With Fingerguard No Fingerguard With Fingerguard No Fingerguard9. co 0 0 Spindle Loc. Spindle Loc. Spindle Loc. Spindle Loc. 0 GT-8400 Butt/Offset N/A 5" N/A 7-1/4" m Center Pivot 6" 5" 8-1/4" 7-1/4" o 5 N d GT-8500 Butt/Offset N/A 5" N/A 5'. 0 Center Pivot 6" 5" 6" 5" CD m c `' Notes: N/A= Not Applicable d C.U.Swing Door Operator Installation Manual SIDE LOAD ONLY Step 15-Install operator in header housing assembly(if removed): Position operator and motor assembly inside header housing assemble and secure from the bottom with four(4) 5/16-18 flat head screws as shown in Figure 15 below Once installed, the operator spindle should be located at the correct distance from the jamb as shown in the dimensions chart on page 13. 1107�77 T­ Figure 15 �,`.;wa s�"g.� � %�'� �'.'w:r. ':I.a fid.�r� a e'Y�-.-• - ^. } °°t.y'a. •#r "- 'S" Secure operator through underside of housing with four(4) 5/16-18 flat head screws supplied. -11111!flabv-' Auxiliary Door Stop DN 0279 Page 14 www NabcoEntrances.com 7-26-07 C.U.Swing Door Operator Installation Manual Step 16-Installation of Arms and Tracks: (ALL MODELS) On outswing doors, remove the arm mounting bracket(refer to Figure 2 page 6)from the outswing arm assy. and in- stall on door as shown below. On inswing units, remove the inswing track(refer to Figure 2 page 6)from box and install on door as shown below(do not install the arm on to the operator spindle at this time). Dimension "C" - Outswing Arm Mounting Locations Distance From Inside Edge of Pivot Jamb to Center Line of First Arm Bracket Mounting Hole Outswin Model Pivot Type With Fingerguard No Fingerguard GT-400&GT-8400 Butt/Offset Not Applicable 12-7/16" Center Pivot 16" 15" GT-500&GT-8500 Butt/OffsetNot Applicable 10-3/16" Center Pivot 13-3/4" 12-3/4" Attach arm bracket to door using 1/4"-20 F.H.M.S.(use Rivnuts or Nutserts or reinforce door Operator spindle Bottom load header shown,same for side * � load e ---------- — -------- ———— r 1-1/8"from top of door 1-v2` to bottom of housing Dimensi n B assy. Dimension C DN 0270 Dimension "C" - Inswing Track Mounting Locations Distance From Inside Edge of Pivot Jamb to Center Line of First Mounting Hole Inswin Standard Track(S 11-1/4" Inswing Panic Track(PT)20-1/16" Model Pivot Type I With Fingerguard No Fingerguard With Fingerguard No Fingerguard GT-400&GT-8400 Butt/Offset Not Applicable 8-1/4" Not Applicable Not Applicable Center Pivot 13" 12" 3-3/4" 2-3/4" GT-500&GT-8500 Butt/Offset Not Applicable 8-1/4" Not Applicable Not Applicable Center Pivot 13" 12" 3-3/4" 2-3/4" Attach arm bracket to door using 1/4"-20 F.H.M.S.(use Rivnuts or Nutserts or reinforce door) Bottom load header shown,same for side load — -— -------------------— ----------------------------------------- 1-1/8"from top of door to bottom of housing Dimensi n B assy. 11/16"if using straight Dimension C arm for 0"reveal 1-9/16"if using"L" shaped arm for all other reveals DN 0270 7-26-07 www NabcoEntrances.com Page 15 • r •,-�. V " C.U.Swing Door Operator Installation Manual Step 17-Outswing Arm Lengths: Using the chart below, determine the appropriate length of the outswing arm (dimension"D")and cut the supplied threaded rod to suit. Measure and cut the supplied plastic arm cover to suit rod length and slide over threaded rod. Assemble arm as shown in Figure 16 below. Figure 16(Plan View) Determininq Dimension "D" - Door o Frame Arm Reveal E Housing Assembly (distance from (Bottom Load shown) face of door to 1 back side of of 11y housing -V assembly) DN 0270 Dimension "D" Outswing Arm Length Distance from Center Line of Arm Elbow to Center Line of Bolt on Door Bracket Reveal Model Pivot Type 1-1/8" 2-1/8" 3-1/8" 1 4-1/8" 1 5-1/8" 6-1/8- GT-400&GT-8400 Butt/Offset 11-7/8" 1 12-7/8" 1 13-7/8" 1 14-7/8" 1 15-7/8" 16-7/8" Center Pivot 12-1/2" 13-1/2" 14-1/2" 15-1/2" 16-1/2" 17-1/2" GT-500&GT-8500 Butt/Offset 11-7/8" 12-7/8" 13-7/8" 14-7/8" 15-7/8" 16-7/8" Center Pivot 11-7/8" 12-7/8" 13-7/8" 14-7/8" 15-7/8" 16-7/8" Page 16 www.NabcoEntrances corn 7-26-07 • r J C.U.Swing Door Operator Installation Manual Step 18-Arm Pre-load on Magnum or Analog Controlled Units: (if installing a unit with a"U"series microprocessor skip to Step#20) Refer to Figures 17 & 18 below. In order to achieve correct back check and latch positions,the operator must be pre- loaded (spring wound up before the arm is affixed to the door) by approximately 130-140°. This also rotates the cams(located on the top of the operator) around to the required position to open and close the micro switches at the correct point of door travel. With door closed and arm connected to the door, the scribe mark on the underside of the operator spindle should be parallel with the door. To properly pre-load operator and set arm in correct location on spindle, perform the following steps: a. Be certain operator/motor is plugged into controller. ! WARNING ! The controller has an electrical circuit built in to slow the rotation of the operator arm while it is unwinding. Removing the pin while the motor is unplugged from the controller will allow the spindle and arm to unwind at high speed and can result in personal injury or damage. Great care must be taken not to dislodge pin or otherwise release the operator and arm unless the motor is properly plugged in to the controller. b. With the operator fully unwound and the arm uninstalled,the position of the micro switch cam would be as shown_ in Figure 19 on the following page. C. Install the arm on the operator spindle in the unwound position. d. While tightly holding the arm,wind up the operator approximately 60 degrees. On bottom load units, insert a 1/8"Allen wrench or similar tool into the Lovejoy coupling access hole located on the bottom of the operator at the motor end. Refer to Figure 9. On side load units, insert a 1/8°Allen wrench or similar tool into the Lovejoy coupling access hole located on the top of the operator at the motor end. Refer to Figures 9 and 14. This will pin the motor and operator in the correct position and prevent them from unwinding. e. Remove the arm, rotate it"minus"60 degrees and reinstall it again. While holding arm, remove pin,wind up the spindle 60 degrees again and re-pin the operator. Repeat this process in increments of approximatley 60 degrees to achieve the necessary fully loaded position of 130-140 degrees. It might be possible to wind the arm more than 60 degrees at a time, if so, that is acceptable. f. Inspect scribe mark on the underside of the spindle. With door closed and arm connected to the doorr, the scribe mark on the underside of the oyerator spindle should be parallel with the door. g. Once Item (f) is confirmed,tighten set screw on the arm. Ensure the set screw on the arm is seated correctly in the groove on the operator spindle. Refer to Figure 23 on page 21. h. Once the arm is connected to the operator spindle, connect the other end of the arm to the door bracket or track. Note:,the easiest way to install the inswing arm into the track is to remove the 1/4"-20 screw from one end of the track and let it swing down.Allow the roller to contact and push againist the door and then swing the track back up so that the roller is inside the track and re-install the screw. Figure 17 Figure 18 Pre-loading a LH Inswing Operator Pre-loading a RH Outswing Operator Arm in rwy Unwound 70-80°�►J Wind arm Posit o^ / I ^ n f ;� � 60* 0,incrree ments 6 Armin ® Unwound Position j Bottom Load Housing Assy 0 Ann in Wound Pasipon Shown 70-80° Ann in Wound Position 60° Wind arts DN 0270 in 600 increments 7-26-07 www.NabcoEntrances.com Page 17 (• i'cf r V C.U.Swing Door Operator Installation Manual Figure 19 Position of the adjustment cam in the fully unwound position on left and right hand operators. Magnum or Analog Controlled Units Only Figure 19 Latch Check Switch Wires QO / Magnum Control:White&Green /_ Analog Control:Orange&Brown Position of cam on LEFT Hand operator shown with °O spring FULLY UNWOUND R O \ Back Check Switch Wires 0 Magnum Control:Red&Blue Analog Control:Yellow,White&Blue Back Check Switch Wires Ko Magnum Control:Red&Blue Analog Control:Yellow,White&Blue Position of cam on RIGHT Hand operator shown with A O sprang FULLY UNWOUND c R Latch Check Switch Wires O \ Magnum Control:White&Green Analog Control:Orange&Brown DN 0270 Step 99-Check Position Adjustments on Analog or Magnum Controlled Units: Once the unit is mounted, the operator, control and arm is installed and the other half of the arm affixed to the door, the door can be used manually. To verify correct operator pre-load or check/change the desired position at which the door will go into back check and latch check, apply power to the units taking care to correctly connect the 120 VAC as outlined in the controller installation manual.Activate the unit. The door should go open, time out and close smoothly. If adjustment of check positions are required, perform the following steps: On a GT-400/500 Bottom Load Conversion Unit (CU): Only the back check cam is adjustable on a bottom load unit. Refer to Figure 20 on the following page.The cam as- sembly can be adjusted through an access hole located on the top of the header housing. Remove the plastic snap in cover and observe the micro switches and cam on the top of the operator. The position at which the door is switched into back check can be varied by rotating the cam shown in Figure 20.The rotation of this cam is adjustable by re- moving the black"set screw'and placing it in the adjustable position as shown.Then, by loosening the"cam hold down screw"and rotating the cam, the point at which the door is switched into back check can be varied (this applies to Magnum or Analog controlled systems only—the U series microprocessor does not use switches to control back check and latch positions). On a GT-8400/8500 Side Load Conversion Unit(CU): Refer to Figure 21 on the following page. The cam assembly must be accessed from inside the header housing as- sembly. Using a 5/16" box or open end wrench, loosen the cam hold down screw. Using a 1/4"open ended wrench, loosen the cam set screw and rotate the top cam to adjust the back check position or the bottom cam to.adjust the latch check position. This applies to Magnum or Analog controlled systems only.The U series microprocessor does not use switches to control back check and latch positions. Note:Both the back check and the latch check positions can be varied. Page 18 www.Nabco Entrances com 7-26-07 r ' 0 C.U.Swing Door Operator Installation Manual Bottom Load Unit Only-Adjustment of Back Check Cam is made with Phillips Screwdriver from TOP of the Header Magnum or Analog Controlled Units Only The illustration below shows the procedure for repositioning the cam set screw to vary back check positions. To adjust, insert screw driver from top and loosen screws. Cam set screw with Phillips head Figure 20 in fixed factory position T {' n Short arm panic breakout tl; �•,;, ; micro-switch Set screw is moved here for the xd T adjustable position Cam hold - down screw with Phillips head DN 0275 Back check and Latch check n4 Micro-switches ; " DN 0274 SSuu M f•.. ii Side Load Unit Only-Adiustments of Back and Latch Check Cams are made with Wrench from SIDE of the Header Magnum or Analog Controlled Units Only The illustration below shows the procedure for repositioning the cam set screw to vary back check and latch check positions. To adjust, insert wrench from side and loosen screws. Setscrew with 1/4" Figure 21 Hex Head located in adjustable position WM Short arm panic breakout micro-switch y Cam hold down screw with -'t` i t :t6 /fit :y. I•. yy i:.. Hex head ON 0273 need a new picture from Back check and a Latch checkJohn. change this illustration. Micro-switches } DN 0277 Notes: The Latch Check and Back Check switches illustrated above are not used with the"U"Series control. The short arm micro-switch is a panic breakout switch used on all inswing units. 7-26-07 www.NabcoEntrances com Page 19 C.U.Swing Door Operator Installation Manual (Magnum or Analog controls only) Figure 22 below illustrates the correct position of the switch cams in the door CLOSED and door OPENED positions with the operator pre-loaded 1301-140°. Figure 22 Breakout Switch Back Check Switch Ed��� Right Hand operator shown in DOOR CLOSED position. ED O D ACUGARD limit switch(if used) Latch Check Switch Breakout Switch Back Check Switch ED O Right Hand operator shown in DOOR OPENED position. ED ° Latch Check Switch Latch Check Switch ED ° O Left Hand operator shown in � DOOR CLOSED position. 4LBreakout Switch Back Check Switch Latch Check Switch O ° D Left Hand operator shown in DOOR OPENED position. 0 Back Check Switch Breakout Switch 9�__ DN 0277 Step 20-Arm Pre-loading on "U"Series Controlled Units: The NABCO"U" Series Control keeps track of the door's position via the motor encoder. Therefore the degree of pre load is not as crucial as with the Magnum or Analog control.The degree of pre-load on the operator arm is at the discretion of the installer. More pre-load can be applied when more closing force is desired. Once the control is powered up and the door is programmed for stroke via the Handy Terminal, the position of the door and arm is saved in the memory of the U Series Controller. To install the arm on the spindle, perform the following steps: a. Be certain operator motor is plugged into controller ! WARNING ! The controller has an electrical circuit built in to slow the rotation of the operator arm while it is unwinding. Unplugging the operator from the controller once the arm is wound up will allow the spindle and arm to unwind at high speed and can result in personal iniury or damage. Page 20 www.N abco Entrances corn 7-26-07 • C.0 Swing Door Operator Installation Manual b. For minumum door closing force: Install the arm on the operator spindle with a 45 degree pre-load. Install and connect control as Controller Installation Manual and program door stroke. Ensure the set screw on the arm is seated correctly in the groove on the operator spindle. Fiqure 23 Operator and Motor Assembly a Ensure that set screw on ^ arm is seated in groove on operator spindle Arm Assembly DN 0270 Step 21-Install doorstop: On Side Load Units, open door to the full open point and position door stop shown in Figures 14& 15 so that it butts against the arm. Using a pencil mark the hole positions. Drill and tap for 1/4"-20 bolts. Secure arm stop to underside of housing with two (2) 1/4"-20 round head screws supplied. On Bottom Load Units, loosen stop ring brackets shown in Figure 9 on page 10, open door to the full open point and rotate the door stop so that it butts against the arm and tighten stop ring bracket retaining screws. Step 22-All units-Install wiring,and sensors as per the separate Controller Installation manual. Symptom Action/Cause Solution Operator does not 1. Re-secure or free up gears or couplings function. 1. Gears slipping or binding in 2.'Reverse motor leads operator or coupling slipping between motor and operator 2. Motor is plugged in backwards Door is staying open on Spring is broken in the Replace spring activation operator Door slams closed. Clutch gear or woodruff keys Replace operator slipping in operator Motor spins on activation Check polarity of motor Input Reverse motor leads. but door does not open wires at connector on motor. Door begins to open then Clutch gear or woodruff keys Replace operator closes suddenly slipping in operator Door does not stay 1. Preload on swing arm is 1. Set pre-load on arm as explained on page 17 tightly closed not correct 2. Replace clutched operator with clutchless operator 2. Building stack pressure excessive. 7-26-07 www.NabcoEntrances corn Page 21 C.U.Swing Door Operator Installation Manual NABCO Entrances Return Policy-Limited Warranty NABCO ENTRANCES INC. for its Gyro Tech product line, provides to its distributor a limited warranty, on Gyro Tech products.This warranty is: NABCO ENTRANCES INC.will exchange or repair, F.O.B.the plant, any component found defective in workmanship and/or material,subject to Nabco's inspection,for a period of one(1)year after installation or 18 months after manufacture,whichever comes first.Warranty does not include field service labor.The installing contractor/distributor will be responsible for installation and field service.This is NABCO ENTRANCES Inc.'s sole warranty. This warranty does not cover loss or damages resulting from causes beyond the manufacturer's control, misuse, neglect, accidents,windstorms, or other acts of God, or acts of terrorism.Warranty is for normal use and service. The warranty does not apply to equipment that has been repaired or altered so as to adversely affect conditions of operation.Warranty will not obligate NABCO for damages resulting from such alterations, misuse, or acts of God, or acts of terrorism. Extended Warranties-New Parts and Equipment Only Two-year warranties on all Gyro Tech entrance systems are available. The two(2)year warranty is the same as the one(1)year warranty except for a period of two(2)years after installation or 30 months after manufacture whichever comes first.All orders requesting a multi year warranty must be included on the purchase order at the time of the original order to establish proper records.Any other extended warranty must be specifically approved and priced by NABCO Management. Warranty Seal on Operators All operators will contain a warranty seal placed over the cover and housing.The warranty will become invalid if any operator is returned with the seal broken. Return of Warranty Parts NABCO must be promptly notified (within 2 weeks of failure) of all warranty claims.All parts for warranty claims must be returned to NABCO within the following two(2)weeks for US locations and six(6)weeks for all other locations. All parts must be returned freight prepaid and include a Return Material Authorization Tag/Number which is available by contacting the Customer Service Department.All items returned are subject to inspection and testing to determine the cause of failure. If in NABCO's determination: A. 'For all items,when the part returned is defective and within the terms of the warranty, it will be repaired or replaced.Any repaired item would carry the full warranty from original installation date. If the piece has been replaced, a credit memo will be issued against the replacement invoice.'Warranty parts are shipped prepaid via ground transportation by Nabco. Expedited delivery costs are paid by the distributor. B. For all items, if it is determined the part returned is not defective and within the terms of the warranty the part will remain the property of the Distributor at the time of this determination.The disposition of the item will be agreed upon with the distributor.The only options considered will be: 1. To return the item at the distributor cost. 2. To return it to stock less inspection and testing costs if the piece has not been used and remains saleable as a,new part.A 20% restocking charge will apply and be paid by the distributor. 3. Discarded by NABCO. Non-warranty Returns Applications for the return and credit of any parts item must be made in writing to Nabco Customer Service within 60 days of the date of our shipment. Only items listed on attached Nabco RMT tags will be considered. Parts that have been ordered incorrectly can be exchanged for the correct items provided Nabco Customer Service is notified in writing within 60 days of the date of our shipment and subsequent return,authorization has been given. Credit for parts that have been ordered by the distributor and are no longer needed for repair in the field will be subject to the discretion of Nabco.A 20%stocking fee will apply. END. Page 22 www NabcoEntrances.com 7-26-07 THE AMERICAN INSTITUTE-0FARCHITECTS r Woe menf'AAIA Docu310: -f f a}jF Bond .. ,., , . . Bid `�sw.nX $'(i^ey' 4 KNOW ALL MEN BY THESE PRESENTS, that we CARE MELENCE,INC: 'R104 New York Ave. Sound Beach,NY 11789 h - ` F as Principal, hereinafter called the Principal, and Inteiriklonal,Fidel lfy'Insurance'Company'' '' One Newark Center,20th Floor,Newark,NJ 07102 _ a corporation duly organized under We laws of the State of as Surety, hereinafter called the Surety, are held and firmly bound.unto Town Of Southold 53095 Route 25 Southold,NY 11971 as Obligee, hereinafter called the Obligee, in.the sum of � -- (5.00%� '�.,�- �' -�" .,,�:`:-�,°. • -- : Five Percent of the Bid Amount-- for the payment of which sum well and truly to be made, the said Principal and the,said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents. 'WHEREAS,the Principal has submitted a bid for Installation of New ADA Compliant Automatic Entry Door for Southold Town Hall. NOW,THEREFORE, if the Obligee shall accept,the bid of the Principal and the Principal shall enter into a Contract with the •'; _ r Obligee in accordance with the'terms of such bid and give such bond" r_bonds,-as-'maybe'specified in the,bidding or 9 .`'• •' '" Contract Documents with good and-sufficient surety for•the faithful performance of such Contract and for the prompt payment -' of labor and material furnished in the prosecution,thereof,or in,the.event of the failuri of the,Principal to enter such.Contract - and give such bond or bonds, if the Principal shall pay,to the Obligee the d'ifference_'not to-exceed the,penalty hereof. between the'amount specified in said bid and such larger amount'for`which'the Obligee``may in°good"faith contract with another party to perform the Work covered by said bid then this obligation shall be null and void, otherwise to remain in full J Ht.4"t '# force and effect. Signed and sealed this 26th day of January 2012 CARTER-MELENCE d44 L&I CZ (Wdne (Tltl Donal ;J:=r0,: , nlon;,,President Internation-&Fidelity Insurance Company,, '�r' E s,i<. I '^x-"r' -a' J%"5•.,`x. _.ref;:� T 1 - .. ;r,•:.t•_ �' � ' Ji'!, �/ — V -����'_� ✓ -,,',fid;,.'. ;,N�,.�;Y (Wdness) ) dmun ergassi,A .mey4n Fact; , Nz N � • - - -. /tel,- �__..,'���� ="r�# t r -�•J ifk''Urlie'i`�3:µ.,.L� :•'M'-,s,,k; S,'",t-(ws o�oggFFOL��oG ELIZABETH A.NEVILLE,MMC may. y Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 CA 2 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS & • Fax(631)765-6145 MARRIAGE OFFICERy RECORDS MANAGEMENT OFFICER �Q� ��O Telephone(631)765-1800 __ �f'.' � www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 1/26/17 @ 2:00 PM BID ON AUTOMATIC ENTRY DOOR 1 Bid Received Carter-Melence Inc $19,600.00 104 New York Avenue PO Box 907 Sound Beach,NY 11789 (631) 744-0127 #13121 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 12th day of January, 2017. Principal Clerk Sworn to before me this Iday of 2017. LEGAL NOTICE — T Request for Bid Proposals NOTICE IS HEREBY GIVEN.Vin ac- 1 cordance with the provisions of Section 103 ,of the General Municipal Law,-that sealed + CHRISTINA VOLINSKI bids will be received by the Town Clerk of NOTARY PUBLIC-STATE OF NEW YORK theTown of Southold,Suffolk County,New No. 01V06105050 York,at'the Southold Town Clerk's Office, ! Auolffled In Suffolk County _Town Hall,53095'Main Road,Southold, { My C®MMI6110fi Eflplfos FeWyery 88,2020 New York 11971;until 200 P.M.Thursday, January 26,2017,at which time they will be publicly opened and read aloud,-for New" Town Hall Automatic ADA Compliant Entrance Door Specifications may be ob- tained at the Office of the Southold Town Clerk during normal business hours. Request for additional information or inquires should be addressed to the James I A. Richter, R A., Southold Town Hall, PO Box 1179,Southold,NY 11971 Tele- phone.(631)765-1560. - - The Town Board of the Town of South- I old reserves the right to reject any and all i bids and to waive any defector informality in any bid should it be deemed in the best l interest of the Town of Southold to do so. fAll bids must be accompanied by a Non- ' Collusive Bid Certificate,and 5%bid security. All bids must be marked"Bid on Entrance Door";and must be signed and sealed in en- velopes plainly addressed to the Town Clerk, Town of Southold,Town Hall,53095 Main Road,Southold,New York 11971. The bid priceshall not include any tax,federal,state,or local,from which the Town of Southold is exempt. Dated:January 3,2017 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK i_13121-1T 1112 + TOWN OF SOUTHOLD Installation of a New ADA Compliant Automatic Entry Door For the Southold Town Hall CONSTRUCTION SPECIFICATION TOWN OF SOUTHOLD, SUFFOLK COUNTY,NEW YORK Prepared B TOWN OF SOUTHOLD 53095 Route 25 P.O. Box 1179 Southold,N.Y. 11971 � x TABLE OF CONTENTS TOWN OF SOUTHOLD New Town Hall Automatic ADA Compliant Entrance Door Title Page ------ Table of Contents ------ Invitation to Bid ------ Instructions to Bidders IB-1 thru IB-6 NYS Wage Rates ------ Standard Insurance Requirements SIR 1 thru SIR 3 General Conditions GC-1 thru GC-12 Conditions of Contract CC-1% ru CC-17 Proposal Form Package Proposal Form Package Pages 1 thru 9 Qualification of Bidders QS-1 thru QS-4 Contract Agreement A-1 thru A-3 Specifications Division 1 r Y TOWN OF SOUTHOLD 53095 ROUTE 25, P.O. BOX 1179, SOUTHOLD, NEW YORK 11971 PHONE: 631-765-1800 / FAX: 631-765-6145 INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: ,New Town Hall Automatic ADA Compliant Entrance Door" Definite specifications may be obtained at the Southold Town Clerk's Office beginning January 12, 2017. PLACE OF OPENING: DATE OF OPENING: TIME OF OPENING: TOWN OF SOUTHOLD January 26, 2017 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD = SOUTHOLD, NY 11971 CONTACT PERSON: JAMES A. RICHTER, R.A., 631-765-1560 VENDORS MUST SUBMIT BID IN SEALED ENVELOPE. PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME & ADDRESS OF BIDDER 2) BID NAME ' BID MUST BE ACCOMPANIED BY A 5 % BID SECURITY. It is the bidders responsibility to read the attached Bid Specifications, Instructions to Bidders, and General Conditions,which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires that this document be returned intact and that it be filled out completely. Please do not remove any pages from this bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. INSTRUCTIONS TO BIDDERS INDEX 1. Receipt and Opening of Bids 2. Form, Preparation and Presentation of Proposal 3. Bid Security 4. Qualifications of Bidders 5. Rejection of Bids 6. Bidders Responsibility 7. Construction Terms and Conditions 8. Bid Reservations 9. Non-Collusive Statement 10. Addenda and Interpretations 11. Method of Award 12. Single Price Bid Analysis 13. Municipal Exempt Status 14. Labor Law 15. Wage Rates 16. Insurance Required by the Town of Southold 17. Quantities IB - 1 r � INSTRUCTIONS TO BIDDERS 1. RECEIPT AND OPENING OF BIDS The Town of Southold invites bids on the forms herein provided for the NEW Automatic, ADA Compliant, Door System for Southold Town Hall, New York. Sealed bids shall be received by the office of the Southold Town Clerk, 53095 Route 25 Southold, New York 11971, no later than 2:00 PM prevailing time on Thursday January 26, 2017, at which time they will be opened and publicly read aloud. All bids received after the time stated for the opening in the Notice to Bidders may not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the Town. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. Faxed bids will not be accepted. 2. FORINT,PREPARATION AND PRESENTATION OF PROPOSAL The Proposal Form as issued by the Town shall be completely filled in, in black ink or typed on the original bid form. No photocopies will be accepted. All blank spaces for bid prices must be filled in, in both words and figures,with a total or gross sum for which the bid is made. All lines must have an indication of the bidder's response whether it be "0", "NIA", "No Charge", or a dollar figure. All lines must be filled in to indicate bidder's acknowledgement of the request. Bids that do not have all applicable lines filled in on the bid proposal form may be disqualified as a non-responsive bid. We cannot assume there is "no charge"when lines are left empty. Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form or that contain irregularities of any kind will not be accepted. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern. The following two items will automatically render a bid unacceptable to the Town of Southold: a. Failure to sign bid proposal page. b. Failure to include necessary bid security deposit(as required). It shall be fully understood that any deviations from the inclusion of the above items will be grounds to see the bid as non-compliant and will not be considered for award. 3. BID SECURITY (a) The Bid must be accompanied by a certified check on a solvent bank or trust company with its principal place of business in New York State, or an acceptable bid bond, in an amount equal to not less than five percent(5%) of the total amount bid,made payable to the Town of Southold (herein identified as Owner), as assurance that the bid is made in good faith. The certified checks or bid bonds of unsuccessful bidders will be returned after execution of the Contract between the Owner and the successful bidder; the certified check or bid bond of the successful bidder will be returned with the final payment under this Contract. (b) The successful bidder,upon his failure or refusal to execute and deliver the Contract required 113 -2 INSTRUCTIONS TO BIDDERS within ten (10) days after the date of notice of the acceptance of his bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal,the security he deposited with his bid. 4. QUALIFICATIONS OF BIDDERS (a) Forms for qualifications of bidders, giving evidence of sufficient facilities, equipment, experience and financial ability to insure completion of the work are provided with the bid specification package, and shall be filled out by the contractor and returned with the bid submission. (b) Information contained in any statement of financial ability shall be not more than thirty days old at the time of submission. (c) The Town reserves the right to make such investigation as it may deem necessary or advisable to determine any bidder's ability to do the work, and the bidder shall furnish to the Town, on request, all data and information pertinent thereto. The Town reserves the right to reject any bid if such investigation fails to satisfy the Town that the bidder is fully qualified to do the work. Financial instability of a bidder may be cause for non-award. 5. REJECTION OF BIDS (a) The TOWN BOARD reserves the right to reject any bid if the evidence submitted in the qualifications statement or an investigation of such bidder fails to satisfy the TOWN BOARD that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will be considered informal and will be rej ected. (b) The TOWN BOARD reserves the right to reject any and all bids, in whole or in part, to waive any informality in any or all bids, and to accept the bid or part thereof which it deems most favorable to the Town after all bids have been examined and/or checked. 6. BIDDERS RESPONSIBILITY (a) Bidders are cautioned not to submit bids until after having inspected the site of the proposed improvement and having made themselves familiar with local conditions. The attention of persons intending to submit bids is specifically called to the paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates or quantities, character, location or other conditions surrounding the same. Special attention is called to the notes on the Plans and Specifications or in the itemized form of bid, which are made a part of this Contract, which may alter or revise the Specifications for the particular contract. (b) No representation is made as to the existence or nonexistence of groundwater, which may in any way impede the work, proposed to be accomplished. Each bidder shall fully inform himself as to groundwater and sub-surface conditions prior to submitting his bid. (c) The submission of a bid will be construed to mean that the bidder is fully informed as to the extent, cost, and character of the materials, labor, and equipment required to complete the IB - 3 INSTRUCTIONS TO BIDDERS proposed job in accordance with the Plans and Specifications, including all other expenses incidental thereto. (d) Bidders must examine the Plans and Specifications and exercise their own judgement as to the nature and amount of the whole of the work to be done, and for the bid prices, must assume all risks of variance by whomsoever made in computation or statement of amounts or quantities necessary to fully complete the work in strict compliance with the Contract Documents. (e) The Bidder shall assume all risks and responsibility and shall complete the work in whatever material and under whatever conditions he may encounter or create, without extra cost to the Town. (f)No pleas of ignorance or misunderstanding of conditions that exist or that may hereafter exist, or of conditions or difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary examinations and investigations, will be to fulfill in every detail all of the requirements of the Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation, or for an extension of time. 7. CONSTRUCTION TERMS AND CONDITIONS The successful bidder is warned that the work specified in the Conditions of Contract, together with the Instructions to Bidders, Proposal Form, General Conditions, Plans, Specifications and instructions of the Engineer or his duly authorized representative will be rigidly enforced. 8.BID RESERVATIONS Bids submitted shall remain in effect for forty-five (45) days past the date of bid opening. This period may be extended, for the benefit of the Town, by mutual agreement between the Bidder and the Purchasing Agent. 9.NON-COLLUSIVE STATEMENT The form of non-collusion bidding certification contained in the proposal package must be executed by the Bidder and submitted with the proposal. The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor. 10. ADDENDA AND INTERPRETATIONS Every request for information or interpretation of the Contract Documents or Drawings must be addressed in writing to the Town Engineering Department of Southold - 53095 Route 25, P.O. Box 1179, Southold, New York 11971 or fax 631-765-9015, and to be given any consideration, must be received at least five (5) days prior to the date fixed for the opening of bids. Any such interpretations or supplemental instructions will be in the form of written addenda, and will be mailed or faxed to all prospective bidders. The failure of any bidder to receive any such addenda IB - 4 i 1_ � L INSTRUCTIONS TO BIDDERS will not relieve the bidder of any obligation under his bid as submitted. Any addenda so issued shall become part of the Contract Documents. 11. METHOD OF AWARD The bid will be awarded to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to,be furnished, and conformity with the specifications., 12. SINGLE PRICE BID ANALYSIS In the event a single bid is received, the Town will conduct a price analysis of the bid price prior to the award of the contract. 13.MUNICIPAL EXEMPT STATUS The Town is exempt from the payment of Federal, State and local taxes. Taxes must not be included in proposal prices. 14. LABOR LAW The Contractor and each and every subcontractor performing work at the site of the project to which this Contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York. Attention is called to certain provisions of the Labor Law, as set forth in the Conditions of Contract, Paragraph 11,which are hereby referred to and made a part hereof. 15. WAGE RATES The rates of wages determined by the New York State Industrial Commissioner pursuant to the Labor Law, which shall be paid on this project, are set forth herein following.the Instructions to Bidders. Contractors and subcontractors are required to submit to the Town, within thirty days after issuance of the first payroll, and every thirty days thereafter, a transcript of the original payroll records, subscribed and affirmed as true under the penalties of perjury. 16. INSURANCE REQUIRED BY THE TOWN OF SOUTHOLD The successful bidder will be required to procure and pay for the following types of insurance, as set forth in more detail herein following the Instructions to Bidders in the Standard Insurance requirements Section. (a)Comprehensive Automobile Policy (b)Comprehensive General Liability (c)Excess/Umbrella Insurance 113 - 5 ' J � INSTRUCTIONS TO BIDDERS (d)Owner's and Contractor's Protective Liability (e)Workmen's Compensation Insurance (f)Disability Insurance and Unemployment Insurance 17. QUANTITIES Any quantities set forth in the bid specifications are approximations only. No guarantee is made for any quantities stated. Payment shall be on the basis of actual quantities supplied or the actual work done at the unit prices quoted. IB - 6 r f THE PREVAILING WAGE CASE NUMBER ISSUED BY THE NEW YORK STATE DEPARTMENT OF LABOR FOR THIS PROJECT CAN BE FOUND ON THE NEXT PAGE. A CURRENT PREVAILING WAGE SCHEDULE FOR THIS PROJECT CAN BE OBTAINED DIRECTLY FROM THE DEPARTMENT OF LABOR WEBSITE @ www.labor.state.ny.us STANDARD INSURANCE REQUIREMENTS TOWN OF SOUTHOLD CONTRACT INSURANCE REQUIREMENTS INSURANCE IDENTIFICATION: THE BID NUMBER IS TO APPEAR ON ALL INSURANCE CERTIFICATES INDEPENDENT CONTRACTOR: The Corporation/Contractor/Agency/Consultant, is an independent contractor and covenants and agrees that it, its agents, servants and/or employees will neither hold itself/themselves out as, nor claim to be an employee, servant or agent of the TOWN OF SOUTHOLD, and that it, its agents and employees will not make claim, demand or application to or for any right or privilege applicable to an officer or employee of the TOWN OF SOUTHOLD including, but not limited to Worker's Compensation coverage, Unemployment Insurance benefits, Social Security coverage or retirement membership or credit. INSURANCE: Contractor/vendor shall not commence work under this contract until he has obtained all insurance required under the following paragraphs, and the Town of Southold has approved such insurance. WORKERS' COMPENSATION: Contractor/vendor shall take out and maintain during the life of this contract, such insurance as will protect both the owner and the contractor from claims under worker's compensation acts and amendments thereto and from any other claims for property damage and for personal injury including death, which may arise from operations under this contract, whether such operations by contractor or by any other party directly or indirectly employed by the contractor. Copy of Certificate to be provided to the Town of Southold. DISABILITY INSURANCE & UNEMPLOYMENT INSURANCE: Contractor/vendor shall take out and maintain during the entire term of the contract any disability benefits and unemployment insurance as required by law. Copy of Certificate to be provided to the Town of Southold. GENERAL LIABILITY INSURANCE: The contractor/vendor shall take out and maintain during the life of the contract, such bodily injury liability and property damage liability insurance as shall protect him and the Town from claims for damages for bodily injury including accidental death, as well as from claims for property damage which may arise from operations under this contract, whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by either of them. It shall be the responsibility of the contractor/vendor to maintain such insurance in amounts sufficient to fully protect himself and the Town, but in no instance shall amounts be less than those set forth below. These amounts are specified only to establish the minimum coverage acceptable. Bodily injury liability and property damage liability insurance in an amount not less than $1,000,000 (one million dollars) for damages on account of any one accident, and in an amount of not less than $2,000,000 (two million dollars) on account of all accidents (general aggregate). EXCESS/UMBRELLA INSURANCE: The contractor/vendor shall take out and maintain during the life of the project an excess/ umbrella insurance policy in an amount of not less than $5,000,000 (Five million dollars) each occurrence and aggregate. SIR - I STANDARD INSURANCE REQUIREMENTS OTHER CONDITIONS OF COMMERCIAL GENERAL LIABILITY INSURANCE: 1. Coverage shall be written on commercial general liability form. 2. Coverage shall include: A. Contractual liability B. Independent contractors C. Products and completed operations AUTOMOBILE LIABILITY INSURANCE: Automobile bodily injury liability and property damage liability insurance shall be provided by the contractor/vendor with a minimum combined single limit(CSL) of$1,000,000(one million dollars). OTHER'CONDITIONS OF AUTOMOBILE LIABILITY INSURANCE: 1. Coverage shall include: A. All owned vehicles B. Hired car and non-ownership liability coverage C. Statutory no-fault coverage ADDITIONAL CONDITIONS OF INSURANCE: 1. Contractor/vendor shall submit copies of any or all required insurance policies as and when requested by the Town. 2. If any of the contractor's/vendor's policies of insurance are cancelled or not renewed during the life of the contract, immediate notice of cancellation of non-renewal shall be delivered to the Town no less than 10 days prior to the date and time of cancellation or non-renewal. CERTIFICATE OF INSURANCE: The contractor/vendor shall file with the Town of Southold prior to commencing work under this contract, a certificate of insurance. 1. Certificate of insurance shall include: A. Name and address of insured B. Issue date of certificate C. Insurance company name D. Type of coverage in effect E. Policy number F. Inception and expiration dates of policies included G. Limits of liability for all policies on certificate. included on certificate SIR - 2 IA .T Y STANDARD INSURANCE REQUIREMENTS Description of operations/locations/etc.Box must include the statement: "THE TOWN OF SOUTHOLD IS LISTED AS ADDITIONAL INSURED" CERTIFICATE HOLDER SHALL BE LISTED AS: TOWN OF SOUTHOLD 53095 ROUTE 25,P.O. BOX 1179 SOUTHOLD, NY 11971 2. If the contractor's/vendor's insurance policies should be non-renewed, cancelled or expire during the life of the contact, the Town shall be provided with a new certificate indicating the replacement policy information as requested above. Thirty days (30) prior written notice to ,the Town of Southold for cancellation is applicable. SIR - 3 R L' GENERAL CONDITIONS INDEX 1. Definitions of Terms 2. Standards of Workmanship 3. Samples 4. Manufactured Materials 5. Laboratory 6. Shop Drawings 7. Permits 8. Plans and Specifications 9. Cutting,Patching and Digging 10. Errors, Omissions and Discrepancies 11. Temporary Toilet 12. Proper Method of Work and Proper Materials 13. Inspection 14. Waiver 15. Water and Electric Power 16. Machinery and Equipment 17. Maintenance 18. Schedule of Operations 19. Right to Use Work 20. Notice of Warning 21. Warning Signs 22. Accident Prevention 23. Damages 24. Maintenance of Traffic 25. Final Site Cleaning 26. Protection of Land Markers,Trees, Shrubs, and Property 27. Protection of Utilities 28. No Damages for Delay 29. Record Keeping 30. Subcontractors and Suppliers 31. Penal Law GC - 1 � s GENERAL CONDITIONS 1. DEFINITIONS OF TERMS: Whenever the following words and expressions are used in the Specifications, it is understood that they have the meaning defined below: PLANS: All official drawings or reproductions of drawing's pertaining to the work or to any structure connected therewith. SPECIFICATIONS: The body of directions, requirements, descriptions, etc. contained in this document, together with all documents of any description and agreements made (or to be made) pertaining to the methods or manner of performing the work and/or to the quantities and quality of materials to be furnished and-accepted under this Contract. OWNER: Shall mean Town Board, Town of Southold. ENGINEER (ARCHITECT): the Owner and/or duly authorized representative to represent the Owner in the execution of the work covered by the consultants and assistants engaged by the Owner and the Engineer to the extent of the particular duties entrusted to them. CONTRACT: Collectively, the Contract executed by the Owner and the Contractor, Notice to Bidders, Instructions to Bidders, Proposal Form, Conditions of Contract, General Conditions, Special Conditions, Specifications, Construction Drawings, Addenda, Performance Bonds, and all supplemental agreements made or to be made. CONTRACTOR: The parry of the second part hereto, whether corporation, firm or individual, or any combination thereof, and successor, personal representatives, executors, administrators and assigns, and any person, firm or corporation who or which shall at any time be substituted in place of the second part under this Contract. INSPECTOR: An authorized representative of the Owner or his Engineer assigned to make any and all necessary inspections of the work performed and the materials furnished by the Contract. MATERIALS: Any approved materials acceptable to the Engineer and conforming to the requirements of these Specifications. WORK: All of the work proposed to be accomplished at the site of the project, and all such other work as is in any manner required to accomplish the complete project. This includes all plant, labor, materials, supplies, equipment and other facilities and acts necessary or proper or incidental to the carrying out and completion of the terms of this Contract. The term "work performed" shall be construed to include the material delivered to and suitably stored at the site of the project. . 2. STANDARDS OF WORKMANSHIP: The apparent silence of the Specifications as to any detail or an apparent omission from them of a detailed description concerning any work to be done and materials to be furnished shall be regarded as meaning that only the best general practice observed in the latest current construction work is to prevail and that only material and workmanship of first quality is to be used in this connection -and all interpretations of these Specifications shall be made upon this basis. GC -2 e � GENERAL CONDITIONS 3. SAMPLES: The Contractor shall furnish for approval, all samples as directed. The work shall be in accordance with approved samples. Samples shall be submitted in ample time so as to prevent delay in fabrication or ordering of materials, allowing for a reasonable time for the Engineer to consider the samples submitted and, if necessary,to permit a resubmission of samples to the Engineer until approval is given. Work and material shall be furnished and executed in accordance with approved samples, in every aspect. Each sample shall be labeled, bearing material, name and quality, Contractor's name, date and other pertinent data. Unless otherwise specified, samples shall,be in duplicate and,of adequate size to show quality, type, color, range and finish and texture of material. Materials shall not be ordered until approval is received in writing from Engineer. 4. MANUFACTURED MATERIALS: Where several materials are specified by name, the Engineer shall have the right, before execution of the Contract, to require any and all bidders to state the materials upon which they based their bid. Where any materials are specified by name or trade name, or by catalog number of a company or companies, the Contractor shall furnish the article mentioned unless approval of the Engineer is obtained in writing for a substitution. Should Contractor desire to substitute another material for one or more specified by name,he shall apply in writing for such permission and state credit or extra involved. He shall also provide supporting data and samples for Engineer's consideration. Unless particularly specified otherwise, all manufactured articles, materials and equipment shall be applied, assembled, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer and including the necessary preparation to properly install the work. Where reference is made to manufacturer's directions, the Contractor shall submit such directions to the Engineer as required. The materials used in construction shall be disposed as not to endanger the work, and so that full access may at all times be had to partly completed work and structures and they shall be so disposed as to cause no injury to those having access to the work or any of the units. All labor shall be performed in the best and most workmanlike manner by mechanics skilled in their respective trades. Standards of work required throughout shall be of such grades as will bring first-class results only. The type of labor employed by the Contractor shall be such as will insure the uninterrupted continuity of the entire work,without conflict of any kind. 5. LABORATORY: Laboratories shall be designated by the Engineer for testing the materials to be used under the Contract. Where tests are made by other than the designated laboratories, two certified copies showing correctly the chemical analysis and physical tests shall be furnished to the Engineer. 6. SHOP DRAWINGS: The Contractor shall submit to the Engineer six (6) copies of all shop drawings and schedules and no work shall be fabricated until his approval has been given. All shop drawings submitted to the Engineer must be in English, and must bear the Contractor's stamp of approval evidencing that the drawings have been checked. GC - 3 GENERAL CONDITIONS The Contractor will make any corrections in the drawings required by the Engineer and will file with the Engineer four corrected copies. Approval by the-Engineer of such drawings or schedules shall not relieve the Contractor from responsibility for (a) errors of any sort in shop or setting- drawings or schedules; or(b) deviations from Plans and Specifications unless the Contractor, at the 'time of submission of said drawings and schedules, has given notice to the Engineer of any such deviations. 7. PERMITS: 7.1 Municipal: All work in connection with the installation of new doors shall- follow all the -provisions as contained herein together with the-provisions, as they apply, of the Building Code of New York State, (Town Code)with all subsequent changes, additions or corrections thereto. A. The Town of Southold shall obtain from the Building Department all permits and certificates of occupancy, whenever the scope of work of the Contract provides for the construction of a building or structure so that a certificate of occupancy, or a revised certificate of occupancy is processed and approved under state and/or local law. The Owner shall be responsible for obtaining the building permit, and permit(s) pre-requisite thereto, including but not limited to the following, unless Contractor is specifically required to obtain the same pursuant to other provisions of this document: (1) BuildingLpermit (2) Fire prevention permit The Contractor shall give all notices, and comply with all laws, ordinances, rules, regulations and conditions of the permits, bearing on the conduct of the work as drawn and specified, and shall be responsible for acquisition of all pertinent information necessary for such compliance. The Contractor shall be responsible for: (1) Coordinating all building, department and other department and agency inspections and approvals, (2) Obtaining U.L. approvals, On projects involving multiple contracts, it shall be the'responsibilityof the "General Contractor" to coordinate with the building department and other agencies and to obtain the certificate of occupancy. It shall be the responsibility of the mechanical contractors (prime contractors other than the G.C.) to coordinate inspections and approvals of that part of the project, which falls within the scope of their contract with the G.C., and/or as may be appropriate, directly with the approving agency. In the event that one or more of the contractors on a multi-contract project fails to perform the work in a timely manner, thereby causing undue delay in the completion of the project, and the issuance of the certificate of occupancy, the owner shall in that event, have the option to exercise "The owners right to stop work or terminate contract" as provided for in the conditions of the contract. GC -4 x. GENERAL CONDI.TIONS 8. ERRORS, OMISSIONS AND DISCREPANCIES: a) If any errors, omissions or discrepancies appear in the�.drawings, Specifications or other documents, the Contractor shall, within ten days from receiving such Drawings, Specifications or documents, notify the Engineer,in writing of such errors or omissions. In the event of the Contractor's failing to,give such notice, he will be held responsible for the results of any such errors or omissions and the cost of rectifying the same. b) If, in the opinion of the Contractor, any work is shown on Drawings, or details, or is specified in such a manner as will make it impossible to produce a first 'class piece of work, or should discrepancies appear between the Drawings and/or Specifications, he shall refer the same to the Engineer for interpretation before proceeding with the work. If the Contractor fails to make such references to the Engineer, no excuse will thereafter be entertained for failure to carry out the work in satisfactory manner as directed. c) Should a conflict occur in or between the Drawings and Specifications and/or existing conditions, the Contractor shall be deemed to have estimated on the more expensive way of doing the work, unless he shall have asked for and obtained a decision in writing from the Engineer, before the submission of bids, as,to which method or material will produce the results to the best interest of the Town. 9. PROPER METHOD OF WORK AND PROPER MATERIALS: The Engineer shall have the power in general to direct the order,and sequence of the work, which shall be such as to permit the entire work under this Contract to be begun and to proceed as rapidly as possible and such as to bring the several parts of the work to a successful completion at about the same time. If at any time before the commencement or during the progress of the work the materials and appliances used or to be used appear to the Engineer as insufficient or improper for assuring the quality of the work required, or the required rate of progress, he may order the Contractor to increase their efficiency or to improve their character, and the failure of the Engineer to demand any increase of such efficiency or improvement shall not release the Contractor from his obligation to secure the quality of work or the rate of progress specified. During freezing or inclement weather, no work shall .be done except such as can be done satisfactorily and in a manner to secure first-class construction throughout. All work shall be done in such a manner as will properly protect and support existing permanent structures,pipe lines, etc. 10. INSPECTION: Inspectors shall be authorized to inspect all work done on materials furnished. Such inspections may extend to all parts of the work and to the preparation or manufacture of the materials to be used. In case of any dispute arising between the Contractor and the Inspector as to materials GC - 5 � t GENERAL CONDITIONS furnished or the manner of performing the work, the Inspector shall have the authority to reject material or suspend the work until the question at issue shall be referred to and decided by the Engineer. The Inspector shall not be authorized to revoke, alter, enlarge, relax or release any requirements of these Specifications, nor to approve or accept any portion of the work, nor to issue instruction contrary to the Plans and Specifications. The Inspector shall in no case act as foreman or perform other duties for the Contractor or interfere with the management of the work by the latter. Any advice, which the Inspector may give the Contractor, shall in no way be construed as binding the Engineer nor the Owner in any way nor releasing the Contractor from the fulfillment of the terms of the Contract. 11. WAIVER: Neither the inspection by the Owner or Engineer or any part of their employees nor any order, measurement or certificate by the Engineer nor any order by the Owner for the payment of any money nor any payment for or acceptance of, the whole or any part of the work by the Engineer or the Owner nor any extension of time nor any possession taken by the Owner or its employees shall operate as a waiver of any provision of this Contract or of any power herein reserved to the Owner or any right to damages herein provided; nor shall any waiver of any breach of the Contract constitute a waiver of any subsequent breach. Any remedy provided in this Contract shall be construed as cumulative;that is in addition to each and every remedy herein provided. 12. MAINTENANCE: If, within one year from the date of issuance of the Final Certificate, any portion of the work shall, in the opinion of the Owner, require repairing, replacing, or rebuilding, the Contractor shall start such repairs within five (5) days after the receipt of notice from the Owner, and if the Contractor shall fail or neglect to start such repairs within the said five (5) days, the Owner may employ such other person or persons as they deem proper to make such repairs and pay the expense thereof out of any sum retained by them, provided nothing herein contained shall limit the liability of the Contractor or his Surety to the Owner for nonperformance of the Contractor's obligations at any time. 13. SCHEDULE OF OPERATIONS: Within 5 days after the signing of the Contract, the Contractor shall submit a proposed program of operations, showing clearly how he proposes to conduct the work so as to bring about the completion of his work within the time limit specified. This program shall outline the proposed sequence of operations, the rates of progress and the dates when his work will be sufficiently advanced to permit the installation of work under this Contract. 14. RIGHT TO USE WORK: The Owner may enter upon and use the whole or any portion of the work, which may be in condition to use any time previous to its final acceptance by the Owner. Such use shall not constitute or be evidence of acceptance by the Owner or the Engineer of the whole or any part of the material furnished or work performed under the Contract. 15. WARNING SIGNS: Contractor shall provide and maintain proper luminous warning and detour signs where directed by the Engineer. Obstructions such as stored materials and equipment shall be marked with not less than two lights, which shall be not more than 4 feet apart. All lights shall be kept burning from one-half hour before sunset to until one-half hour after sunrise. GC - 6 R ' R GENERAL CONDITIONS 16. ACCIDENT PREVENTION: During the performance of the work, the Contractor shall exercise all reasonable-precautions for the protection of persons and property. The safety provisions of applicable laws, building and construction codes shall be observed. Machinery, equipment and all other physical hazards shall be guarded in accordance with the safety provisions of the Manual of Accident Prevention in Construction published by the Associated General Contractors of America to the extent that such provisions are not inconsistent with Federal, State or Municipal laws or regulations. 17. DAMAGES: The Contractor shall pay and make good all losses or damages arising out of any cause connected with the Contract and shall indemnify and save harmless the Owner from any and all claims and any and all liability or responsibility of every nature and kind for any loss, damage or injury which may be brought against the Owner or any of its officers or agents, by reason of, or connected with the work or materials furnished under the Contract and shall pay all costs and expenses of every kind, character, and nature whatever, occurring upon or arising out of the Contract. 18. MAINTENANCE OF PEDESTRIAN TRAFFIC: All work under this Contract is to be completed within the time indicated in the Contract Agreement or as extended by the Owner. If in the meantime it should become necessary, because of the lateness of the season, or any other reason to stop the work, the Contractor shall at his own expense, open proper drainage ditches, erect temporary structures where necessary,prepare the roads so there will-be minimum interference with traffic, set up and maintain a competent organization as directed by the Engineer, to keep the highways in first class condition for traffic, and take every precaution to prevent any damage or unreasonable deterioration of the work during the time it is closed. 19. NO DAMAGES FOR DELAY: Notwithstanding any other provisions to this Contract, the Contractor agrees to make no claim for damages for delay in the performance of this Contract occasioned by any act of the Town or any of its representatives, and agrees that any such claim shall be fully compensated for by an extension of time to complete performance of the work as provided herein. This provision shall not apply to any act or omission to act of the Town or any of its representatives, wherein the same is done in bad faith and with deliberate intent to delay the Contractor in the performance of this Contract. 20. RECORD KEEPING: The Contractor shall establish and maintain complete and accurate books, records, documents, accounts and other evidence directly pertinent to performance under this contract (hereinafter the "records"). The records must be kept for the balance of the contract term and for six (6) years thereafter. 21. SUBCONTRACTORS AND SUPPLIERS: Within five days after receipt from the Engineer of notice to begin work, the Contractor will furnish written notice of names of all subcontractors to be employed on the project and the general items of work to be done by them. Simultaneously, the Contractor shall furnish written notice of the names of suppliers of materials to be used on the project. The Owner may disapprove for good cause any subcontractor or material supplier selected by the Contractor by giving written notice of its disapproval within five (5) days after receiving the names of subcontractors and material suppliers, GC - 7 GENERAL CONDITIONS to the Contractor who shall thereupon promptly notify the Owner of the names of the subcontractor or material supplier selected in replacement which shall again be subject to approval by the Owner. END OF SECTION: GC - 8 CONDITIONS OF CONTRACT INDEX 1. Contract Documents and Definitions 2. Scope of the Work 3. Compensation to be paid to the Contractor 4. Time of Essence 5. Commencement of Work 6. Time of Completion 7. Liquidated Damages for Delays 8. Extension of Time. No Waiver 9.1 Weather 10. Laws and Ordinances 11. Qualifications for Employment 12. Non-Discrimination 13. Payment of Employees 14. Estimates and Payments 15. Acceptance of Final Payment Constitutes Release 16. Construction Reports 17. Inspection and Tests 18. Plans and Specifications: Interpretations 19. Subsurface Conditions Found Different 20. Contractor's Title to Materials 21. Superintendence by Contractor 22. Protection of Work,Persons and Property 23. Representations of Contractor 24. Patent Rights 25. Authority of the Engineer 26. Changes and Alterations 27. Correction of Work 28.- Weather Conditions 29. The Owner's Right to Withhold Payments 30. The Owner's Right to Stop Work or Terminate Contract 31. Contractor's Right to Stop Work or Terminate Contract 32. Responsibility-for Work 33. Use of Premises and Removal of Debris 34. Suits of Law 35. Power of the Contractor to Act in an Emergency 36. Provisions Required by Law Deemed Inserted 37. Subletting, Successor and Assigns 38. General Municipal Law Clause 39. Grades,Lines,Levels, and Surveys- 40. Insurance Requirements 41. Foreign Contractors 42. Lien Law 43. Refusal to Waive Immunity 44. Exemption from Sales and Use Tax CC - 1 CONDITIONS OF CONTRACT 1. CONTRACT DOCUMENTS AND DEFINITIONS The Notice to Bidders, Instructions to Bidders, Proposal Form, Conditions of Contract, General Conditions, Specifications, Form of Contract, Construction Drawings, together with any Addenda, shall form part of this Contract, and the provisions thereof shall be as binding upon the parties hereto, as if they were herein fully set forth. The table of contents, titles, heading, headlines, and marginal notes contained herein are solely to facilitate reference to various provisions of the Contract Documents and in no way affect, limit or cast light upon the interpretation of the provisions to which they refer. Whenever the term "Contract Documents" is used, it shall mean and include the Notice to Bidders, Instructions to Bidders, Proposal Form, Conditions of Contract, General Conditions, Specifications, Form of Contract, Construction Drawings and any Addenda. In case of any conflict or inconsistency between the provisions of the Contract and those of the Specifications,the provisions of this Contract shall govern. Extra Work: The term "extra work", as used herein, refers to and includes all work required by the Owner, which in the judgement of the Engineer involves changes in or additions to work required by the Plans, Specifications and any Addenda in their present form and which is'not covered by a specific unit price in the Form of Bid. Subcontractor-: The term "subcontractor" shall mean any person, firm, or corporation supplying labor and material for work at-the site of the project but not including the parties to this Contract. Notice: The term "notice", as used herein, shall mean and include written notice. Written notice shall be deemed to have been duly served when delivered to, or at last known business address of,the person,firm or corporation for whom intended, or his,their, or its duly authorized agents, representatives, or officer, or when enclosed in a postage prepaid wrapper or envelope addressed to such person, firm or corporation at his, their or its last known-business address and deposited in a United States mailbox. Directed, Required Approved, Acceptable: Whenever they refer to the work or its performance, "directed", "required", "permitted", "ordered", "designated", "prescribed",, and words of like import shall imply the direction, requirement, permission, order, designation or prescription of the Engineer, and "approved", "satisfied", or "satisfactory", "in the judgement of', and words of like import, shall mean approved, or acceptable to, or satisfactory to, or in the judgement of the Engineer. 2. SCOPE OF THE WORK The Contractor will furnish all plant, labor, materials, supplies, equipment and other facilities and things necessary or proper for, or incidental to, the work contemplated by this Contract as required by, and in strict accordance with the applicable Plans, Specifications and Addenda prepared by the Engineer and/or required by, and in strict accordance with, such changes as are ordered and approved pursuant to this Contract, and will perform all other obligations imposed on him by this Contract. CC - 2 P C CONDITIONS OF CONTRACT 3. COMPENSATION TO BE PAID TO THE CONTRACTOR (a) Agreed Prices: It is understood,and agreed that the Contractor will accept as payment in full the summation,of products of the actual quantities in place upon the completion of the work, as determined by the Engineer's measurements,by the unit prices bid,no allowance being made for anticipated profit or for reasons of variations from the estimated quantities set forth in the Form of Bid. (b) Extra Work: The Owner may, at any time, by a written order and without notice to the Sureties, require the performance of such extra work or changes in the work as it may find necessary or desirable. The amount of compensation to be paid to the Contractor for any extra work, as so ordered, shall be determined as follows: 1)By such applicable unit prices, if any, as set forth in the Contract; or 2) If no such unit prices are set forth, then by unit price or by a lump sum mutually agreed upon by the Owner and the Contractor; or 3)If no such unit prices are so set forth and if the parties cannot agree upon unit prices or a lump sum; then by actual net cost in money to the Contractor of the materials, permits, wages of applied labor, premiums for Workmen's Compensation Insurance, payroll taxes required by law, rental for plant and equipment used (excluding small tools) to which total cost will be added twenty (20) percent as full compensation for all other items of profit, costs and expenses, including administration, overhead, superintendence, insurance, insurance other than Workmen's Compensation Insurance,' materials used in temporary structures, allowances made by the Contractor to subcontractors, additional premiums upon the performance bond of the Contractor and the use of small tools. 4. TIME OF ESSENCE INASMUCH AS THE PROVISIONS OF THIS CONTRACT RELATING TO THE TIME OF PERFORMANCE AND COMPLETION OF THE WORK ARE FOR THE PURPOSE OF ENABLING THE TOWN TO PROCEED WITH THE CONSTRUCTION OF A PUBLIC IMPROVEMENT IN ACCORDANCE WITH A PREDETERMINED PROGRAM, SUCH PROVISIONS ARE OF THE ESSENCE OF THIS CONTRACT. 5. COMMENCEMENT OF WORK The Contractor agrees that he will commence work immediately on and not later than ten (10) days after signing of the Contract. 6. TIME OF COMPLETION The time of completion of the entire contract work shall be THIRTY (30) DAYS from the date the contract is signed by all parties. The date of such completion shall be the date of the Certification of Completion herein specified. The entire work must be satisfactorily completed so that the project improvements are available to the Town for use. CC - 3 CONDITIONS OF CONTRACT The Owner reserves the right to order the Contractor to suspend operations, when in the opinion of the Engineer, improper weather conditions make such action advisable, and to order the Contractor to resume operations when weather and ground conditions permit. The days during which such suspension of work is in force are not chargeable against the specified completion date. 7. LIQUIDATED DAMAGES FOR DELAYS The time limit being essential to and of the essence of this Contract, the Contractor hereby agrees that the Owner shall be, and is hereby authorized to deduct and retain out of the money which may be due or may become due to said Contractor under this agreement, the sum of One Hundred Dollars ($100.00) per day which amount is hereby agreed upon, fixed and determined by the parties hereto as the liquidated damages, including overhead charges, services, inspector's wages and interest on the money invested, that the Owner will suffer by reason of such default, for each and every day during which the aforesaid work may be incomplete over and beyond the time herein stipulated for its completion in 6—Time of Completion,provided, however,that the Owner shall have the right to extend the time for the completion of-said work. 8. EXTENSIONS OF TIME. NO WAIVER If the Contractor shall be delayed in the completion of his work by reason of unforeseeable causes beyond his control and without his fault or negligence,including but not restricted to, acts of God or of the public enemy, fires, floods, epidemics, quarantine restrictions, strikes, riots, civil commotion's or freight embargoes, the period herein above specified for completion of his work shall be extended by such time as shall be fixed by the Owner. No such extension of time shall be considered a waiver by the Owner of its right to terminate the Contract for abandonment or delay by the Contractor as hereinafter provided, or relieve the Contractor from full responsibility for performance of his obligations hereunder. 9. WEATHER During unsuitable weather, all work must stop when such work would be subject to injury and the Contractor shall transfer his men and materials to those parts of the work where weather conditions will not have any effect on the workmanship. The Contractor shall not be entitled to any damages on account of such damages or suspension, and he must protect any work that might be injured by the elements and make good any work that is injured. 10. LAWS AND ORDINANCES In the execution of the Contract, the Contractor shall comply and obey all federal, state, county and local laws, ordinances, codes and regulations relating to the performance of the Contract, including but not limited to, labor employed thereon, materials supplied, obstructing streets and highways, maintaining signals, storing, handling and use of explosives and all other general ordinances and state statutes affecting him or his employees or his work hereunder in his relations with the Municipality or any other persons, and also all laws, codes, ordinances CC -4 t 1 1 CONDITIONS OF CONTRACT controlling or limiting the Contractor while engaged in executing the work under the Contract. As a condition of the Contract, the Contractor shall and does hereby agree to comply with all requirements of the labor laws of the State of New York. The Contractor shall comply with the provisions of Sections 291- 299 of the Executive Law and Civil Rights Law, shall furnish all information and reports deemed necessary by the State Commission for Human Rights, the Attorney General and the Industrial Commissioner for purposes of investigation to ascertain compliance with such sections of the Executive Law and Civil Rights Law. The Contract may be forthwith cancelled, terminated or suspended, in whole or in part, by the contracting agency upon the basis of a finding made by the State Commission for Human Rights that the Contractor has not complied with these laws. The Contractor hereby expressly agrees to comply with all the provisions of the Labor Law and any and all amendments thereto, insofar as the same are applicable to this Contract. The Labor Law, as amended, provides that no laborer, *orkman or mechanic in the employ of the Contractor, subcontractor or other person doing or contracting to do the whole or a part of the work contemplated by this Contract, shall be permitted or required to work more than eight (8) hours in any one (1) calendar day, except in cases of extraordinary emergency caused by fire, flood or danger to life or property; that no such person shall be employed more than eight (8) hours in any day or more than five (5) days in any week expect in such emergency; that the wages to be paid for a legal day's work as herein before defined, to laborers, workmen or mechanics upon the work called for under this Contract or upon any material used upon, or in connection therewith, shall not be less than the prevailing rate for a day's work in the same trade or occupation in the locality within the state where such work is to be done and each laborer, workman or mechanic employed by the Contractor, subcontractor or other person about or upon the work shall be paid the wages herein provided; that employees engaged in the construction, maintenance, and repair of highways and in water works construction outside the limits of cities and villages are no longer exempt from the provisions of the Labor Law which require the payment of the prevailing rate of wages and the eight(8)hour day. Section 222 of the Labor Law, as amended by Chapters 556 and 557 of the Laws of 1933, provides that preference in employment shall be given to citizens of the State of New York who have been residents of Suffolk County for at least six (6) consecutive months immediately prior to the commencement of their employment. Each person so employed shall furnish satisfactory proof of residence in accordance with rules adopted by the Industrial Commissioner. Persons other than citizens of the State of New York shall be employed only when such citizens are not available. Section 222 further provides that upon the demand of the State Industrial Commissioner, the Contractor shall furnish a list of names and addresses of all his subcontractors and further provides that a violation of this section shall ' constitute a misdemeanor and shall be punishable by a fine of not less than Fifty Dollars ($50.00) nor more than Five Hundred Dollars ($500.00) or by imprisonment for not less than thirty nor more than ninety days, or both fine and imprisonment. CC - 5 CONDITIONS OF CONTRACT Section 220-A of the Labor Law, as amended by Chapter 472 of the Laws of 1932,provides that before payment is made by or on behalf of the State of any city, county, town or village or other civil division of the state of any sums due on account of a contract for a public improvement, it is the duty of the Comptroller or the financial officer of the Municipal Corporation to require the Contractor and each and every subcontractor to file a certified statement in writing, in satisfactory form, certifying to the amounts then due and owing to any and all laborers for daily or weekly wages on account of labor performed upon the work of the Contractor, setting forth therein the names of the persons whose wages are unpaid and the amount due each respectively. Section 220-B of the Labor Law, as so amended, provides that any interested person who shall have previously filed a protest in writing objecting to the amounts due or to become due to him for daily or weekly wages for labor performed on the public improvement for which the Contract was entered into, or if for any reason, it may be deemed advisable, the Comptroller of the State or financial officer of the Municipal Corporation may deduct from the whole amount of any payment on account thereof of the sums or sum admitted by any contractor or subcontractor in such statement or statements so filed to be due and owing by him on account of labor performed and may withhold the amount so deducted for the benefit of the laborers for daily or weekly wages, whose wages are unpaid as shown by the verified statements filed by any contractor or subcontractor and may pay directly to any person the amount or amounts so shown to be due for such wages. Section 220-C of the Labor Law, as so amended,provides the penalty for making of a false oath or verification. Section 220-D of,the Labor Law provides that the advertised Specifications for every contract for the construction, reconstruction, maintenance and/or repair of highways to which the State, county, town and/or village is a party shall contain a provision stating the minimum rate of hourly wage that can be paid, as shall be designated by the Industrial Commissioner, to the laborers employed in the performance of the Contract either by the Contractor, subcontractor or other person doing or contracting to do the whole or part of the work contemplated by the Contract, and the Contract shall contain a stipulation that such laborers shall be paid not less than such hourly minimum rate of wage. Any person or corporation that willfully pays, after entering into such Contract, less than such stipulated minimum hourly wage scale shall be guilty of a misdemeanor and upon conviction, shall be punished for a first offense by a fine of Five Hundred Dollars ($500.00) or by imprisonment for not more than thirty (30) days, or both by fine and imprisonment; for a second offense by a fine of One Thousand Dollars ($1,000.00) and in addition thereto, the Contract on which the violation has occurred shall be forfeited, and no such person or corporation shall be entitled to receive any sum nor shall any officer, agent or employee of the State pay the same or authorize its payment from the funds under his charge or control to any person or corporation for work done upon any contract, on which the Contractor has been convicted of second offense in violation of the provisions of this section. The minimum wage rates established by the Industrial Commissioner, State of New York, for this Contract are set forth herein above as part of"Instructions to Bidders". CC - 6 CONDITIONS OF CONTRACT 11. QUALIFICATIONS FOR EMPLOYMENT No person under the age of sixteen (16) years and no person currently serving sentence in a' penal or correctional institution shall be employed to perform any work on the project under this Contract. No person whose age or physical condition is such as to make his employment dangerous to his health or safety or to the health or safety of others, shall be employed to perform any work on this project; provided, however, that such restrictions shall not operate against the employment of physically handicapped persons, otherwise employable, where each person may be safely assigned to work which they can ably perform. 12. NON-DISCRIMINATION There shall be no discrimination because of race, creed, color, national origin, age or sex in the employment of persons for work under this Contract, whether performed by the Contractor or any subcontractor. Neither shall the Contractor and subcontractor or any person acting on behalf of the Contractor or subcontractor discriminate in any manner against or intimidate any employee hired for the performance of work under this Contract on account of race, creed, color, national origin, age or sex. There may be deducted from the amount payable to the Contractor by the Owner under this Contract a penalty of Five Dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this paragraph; provided that for a second or any subsequent violation of the terms of this paragraph, this Contact may be canceled or terminated by the Owner and all monies due or to become due hereunder may be forfeited. 13. PAYMENT OF EMPLOYEES The Contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this Contract in full (less deductions made mandatory by law) in cash and not less often than once each week. 14. ESTIMATES & PAYMENTS (a) Lump Sum: Upon the completion and acceptance of the work specified and contracted for, the Owner will pay the full amount, less any money paid by the Owner by reason of said Contractor having failed to carry out faithfully and completely all the obligations and requirements herein contained. Upon final settlement, according to the conditions herein specified and not until such settlement shall have been made, will the Contractor be relieved from the obligations assumed in the Contract. (b) Contractors and subcontractors are required to submit to the Town a transcript of the original payroll record, subscribed and affirmed as true under the penalties of perjury,prior to being paid for the work under this contract. CC -7 CONDITIONS OF CONTRACT 15. ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE The acceptance by the Contractor of the final payment shall be, and shall operate as a release to the Owner from all claims and all liabilities to the Contractor for all the things done or furnished in connection with this work and for every act and neglect of the Owner and others relating to or arising out of,this work, excepting the Contractor's claims for interest upon the final payment, if this payment be improperly delayed. No payment, however, final or otherwise, shall operate to release the Contractor or his sureties from any obligations under this Contract. 16. CONSTRUCTION REPORTS The Contractor shall submit to the Engineer prior to commencing any work under this Contract, a detailed schedule and plan of operations indicating the manner in which the Contractor proposes to prosecute the work and a time schedule therefor. Such schedules are not intended to bind the Contractor to a pre-determined plan or procedure, but rather to enable the Engineer to coordinate the work of the Contractor with work required of, and to be performed by others. The detailed schedule shall include a list of the subcontractors and material suppliers he proposes to use on the work. Prior to being eligible to receive the final payment under this Contract, the Contractor shall furnish the Engineer with substantial proof that all bills for services rendered and materials supplied have been paid. The enumeration of the above reports in no way relieves the Contractor of his responsibility under existing Federal or State Laws of filing such other reports with agencies as may be required by such existing laws or regulations. 17. INSPECTION AND TESTS All material and workmanship shall be subject to inspection, examination and test by the Engineer at any time during the construction and at any and all places where manufacturing of materials used and/or construction is carried on. Without additional charge, Contractor shall furnish promptly all reasonable facilities, labor and materials necessary to make any tests required by the Engineer and/or required by the Specifications. If at any time before final acceptance of the entire work, the Engineer considers necessary or advisable an examination of any portion of the work already completed, by removing or tearing out the same, the Contractor shall upon request, furnish promptly all necessary facilities, labor and materials for such examination. If such work is found to be defective in any material respect, due to the fault of the Contractor or any subcontractor, or if any work shall be covered over without the approval or consent of the Engineer, whether or not the same shall be defective, the Contractor shall be liable for the expense for such examination and of satisfactory reconstruction. If, however, such approval and consent shall have been given and such work is found to meet the CC - 8 CONDITIONS OF CONTRACT requirements of this Contract, the Contractor shall be recompensed for the expense of such examination and reconstruction in the manner herein provided for the payment of cost of extra work. The selection of laboratories and/or agencies for the inspection and tests of supplies,materials or equipment shall be subject to the approval of or designated by the Owner. Satisfactory documentary evidence that the material has passed the required inspection and tests must be furnished to the Engineer prior to the incorporation of the material in the work. Any rejected work will be removed from the site of the project completely at the expense of the Contractor. 18. PLANS AND SPECIFICATIONS: INTERPRETATIONS The Contractor shall keep at the site of the work one copy of the Plans and Specifications signed and identified by the Engineer. Anything shown on the Plans and not mentioned in the Specifications or mentioned in the Specifications and not shown in the Plans shall have the same effect as if shown or mentioned in both. In case of any conflict or inconsistency between the Plans and Specifications, the Specifications shall govern. Any discrepancy between the figures and drawings shall be submitted to the Engineer whose decision thereon shall be conclusive. 19. SUBSURFACE CONDITIONS FOUND DIFFERENT Should the Contractor encounter subsurface conditions at the site materially differing from those shown on the Plans or indicated in the Specifications, he shall immediately give notice to the Engineer of such conditions, before they are disturbed; the Engineer shall thereupon promptly investigate the conditions and if he finds that they materially differ from those shown on the Plans or indicated on the Specifications, he shall at once make such changes in the Plans and/or Specifications as he may find necessary. Any increase or decrease of cost resulting from such changes will be adjusted in the manner provided herein for adjustment as to extra and/or additional work and changes. 20. CONTRACTOR'S TITLE TO MATERIALS No materials or supplies for the work shall be purchased by the Contractor or any subcontractor subject to any chattel mortgage or under a conditional sale or other agreement by which an interest is retained by the seller. The Contractor warrants that he has good title to all materials and supplies used by him in the work. 21. SUPERINTENDENCE BY CONTRACTOR At the site of the work, the Contractor shall give his constant, personal attention to the work or employ a construction superintendent or foreman who shall have full authority to act for the Contractor. It is understood that such representative shall be acceptable to the Engineer and shall be one who can be continued in that capacity for the particular job involved unless he ceases to be on the Contractor's payroll. The Contractor's superintendent and foreman must be CC - 9 CONDITIONS OF CONTRACT able to read and speak the English language. 22. PROTECTION OF WORK,PERSONS AND PROPERTY Precaution shall be exercised at all times for the proper protection of all persons, property and work. The Contractor shall give notice to the owners of utilities which may serve the area and request their assistance in predetermining the location and depth of various pipes, conduits, manholes, and other underground facilities. The safety provisions of applicable laws, building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with the safety provisions of the Manual of Accident Prevention in Construction published by the Associated General Contractors of America, to the extent that such provisions are not in contravention of applicable law. The Contractor shall furnish entirely at his own expense any and all additional safety measures deemed necessary by the Owner or his Engineer to adequately safeguard the traveling public. The Contractor shall, at all hours of the day, safely guard and protect his own work and adjacent property from any damage and shall replace or make good any such damage, loss or injury, unless such be caused directly by errors contained in the Contract Documents, or by the Owner or its duly authorized representatives. The Contractor shall provide and maintain such watchmen, barriers, lights, flares and other signals at his own expense, as will effectively prevent any accident in consequence of his work for which the Owner might be liable. The Contractor,shall be liable for all injuries or damage caused by his act or neglect, or that of his employees. The Contractor shall take particular care to avoid the blocking of fire hydrants, fire alarm boxes, letterboxes,traffic signals or other visible devices maintained for the use of the public. 23. REPRESENTATIONS OF CONTRACTOR The Contractor represents and warrants: (a) That he is financially solvent and that he is experienced in, and competent to, perform the type of work involved under this Contract and able to furnish the plant, materials, supplies and/or equipment to be furnished for the work; and (b) That he is familiar with all Federal, State and Municipal Law, ordinances and regulations which may in any way affect the work of those employed hereunder, including but not limited to any special acts relating to the work; and (c) That such work required by these Contract Documents as is to be done by him can be satisfactorily constructed and used for the purpose for which is intended and that such construction will not injure any person or damage any property; and (d) That he has carefully examined the Plans, Specifications and the site of the work, and that from his own investigations he has satisfied himself as to the nature and location of the work,the CC - 10 f � 1 CONDITIONS OF CONTRACT character, location, quality and quantity of surface and subsurface materials, structures and utilities likely to be encountered, the character of equipment and other facilities needed for the performance of the work, the general local conditions which may in any way affect the work or its performance. 24. PATENT RIGHTS As part of his obligation hereunder and without any additional compensation,the Contractor will pay for any patent fees or royalties required in respect to the work or any part thereof and will fully indemnify the Owner or his Engineer for any loss on account of any infringement of patent rights unless prior to his use in the work a particular process, or a product of a particular manufacturer he notifies the Engineer in writing that such process or product is an infringement of a patent. 25. AUTHORITY OF THE ENGINEER In the performance of the work, the Contractor shall abide by all orders and directions and requirements of the Engineer and shall perform work to the satisfaction of the Engineer, at such time and places, by such methods, and in such manner and sequence as he may require. The Engineer shall determine the amount, quality, acceptability, and fitness of all parts of the work, shall interpret the Plans, Specifications, Contract Documents and any extra work orders and shall decide all other questions in connection with the work. Upon request, the Engineer shall cont nn in writing any oral orders, directions,requirements or determinations. The enumeration herein or elsewhere in the Contract Documents of particular instance in which the opinion, judgement, discretion or determination of the Engineer shall control or in which work shall be performed to his satisfaction or subject to his approval or inspection, shall not imply that only matters similar to those enumerated shall be so governed and performed, but without exception all the work shall be governed and so performed. 26. CHANGES AND ALTERATIONS The Owner, upon the Engineers recommendation, reserves the right to make alterations in location, line, grade, plan, form or dimensions of the work, or any part thereof, either before or after the commencement of construction. If such alterations diminish the amount of work to be done, no claim for damages or anticipated profits will be warranted on the work, which may be dispensed with. If such alterations increase the amount of work, such increases shall be paid for according to the quantity of work actually done and at the prices for such work as contained in the schedule of prices. 27. CORRECTION OF WORK All work and all materials whether incorporated into the work or not, all processes of manufacture and all methods of construction shall be at all times and places subject to the inspection of the Engineer who shall be the final judge of quality, materials, processes of manufacture and methods of construction suitable for the purpose for which they are used. Should they fail to meet his approval, they shall be forthwith reconstructed, made good and CC - 11 e I . CONDITIONS OF CONTRACT replaced and/or corrected as the case may be, by the Contractor, at his own expense. If, in the opinion of the Engineer, it is not desirable to replace any defective or damaged materials or to reconstruct or correct any portion of the work injured or not performed in accordance with the Contract Documents, the compensation to be paid to the Contractor hereunder shall be reduced by such amount as in the judgement of the Engineer shall be equitable. The Contractor expressly warrants that his work shall be free from any defects in materials or workmanship and agrees to correct any defects, which may appear within one year following the final completion of the work. Neither the acceptance of the completed work nor payment therefor shall operate to release the Contractor or his sureties from any obligations under or upon this Contract or the Performance Bond. 28. WEATHER CONDITIONS In the event of temporary suspension of work or during inclement weather or whenever the Engineer shall direct, the Contractor will, and will cause his subcontractors to protect carefully his and their work and materials against damage or injury from the weather. If in the opinion of the Engineer any work or material shall have been damaged or injured by reason of failure on the part of the Contractor or any of his subcontractors to protect his or their work, such work and materials shall be removed and replaced at the expense of the Contractor. 29. THE OWNER'S RIGHT TO WITHHOLD PAYMENTS The Owner may withhold from the Contractor so much of any approved payments due him as may, in the judgement of the Owner,be necessary: (a) To assure the payment of just claims then due and unpaid of any persons supplying labor or materials for the work; (b)To protect the Owner from loss due to defective work not remedied; or (c) To protect the Owner from-loss due to injury to persons or damage to the work or property of other contractors or subcontractors or others, caused by the act or neglect of the Contractor or any of his subcontractors. The Owner shall have the right, as agent for the Contractor to apply such amounts so withheld in such manner as the Owner may deem proper to satisfy such claims or to secure such protection. Such applications of such money shall be deemed payments for the account of the Contractor. 30. THE OWNER'S RIGHT TO STOP WORK OR TERMINATE CONTRACT If, (a) The Contractor shall be adjudged bankrupt or make an assignment for the benefit of creditors; or CC - 12 CONDITIONS OF CONTRACT (b)A receiver or liquidator shall be appointed for the Contractor for any of his property and shall not be dismissed within 20 days after such appointment, or the proceedings in connection therewith shall not be stayed on appeal within the said 20 days; or (c) The Contractor shall refuse or fail, after notice or warning from the Engineer, to supply enough properly skilled workmen or proper materials; or (d) The Contractor shall refuse or fail to prosecute the work or any part thereof with such diligence as will insure its completion within the periods herein specified (or any duly authorized extension thereof) or shall fail to complete the work within said periods; or (e) The Contractor shall fail to make prompt payments to persons supplying labor or materials for the work; or (f) The Contractor shall fail or refuse to regard laws, ordinances or the instructions of the Engineer or otherwise be guilty of a substantial violation of any provisions of this Contract; then and in any such event, the Owner, without prejudice to any other rights or remedy it may have, may by seven (7) days'notice to the Contractor, terminate the employment of the Contractor and his rights to proceed either as to the entire work or(at the option of the Owner) as to any portion thereof as to which delay shall have occurred, and may take possession of the work and complete the work by contract or otherwise, as the Owner may deem expedient. In such case, the Contractor will not be entitled to receive any further payment until the work is finished. If the unpaid balance of the compensation to be paid the Contractor hereunder shall exceed the expense of so completing the work (including compensation for additional managerial, administrative and inspection services and any damages for delay), such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor and his sureties shall be liable to the Owner for such excess. If the right of the Contractor to proceed with the work is so terminated, the Owner may take possession of and utilize in completing the work, such materials, appliances, supplies, plant and equipment as may be on the site of the work and necessary thereof. If the Owner does not so terminate the right of the Contractor to proceed,the Contractor shall continue to work. 31. CONTRACTOR'S RIGHT TO STOP WORK OR TERMINATE CONTRACT If the work shall be stopped by order of the Court or other public authority for a period of three (3) months without act or fault of the Contractor or any of his agents, servants, employees or subcontractors, the Contractor may, upon ten (10) days notice to the Owner, discontinue his performance of the work and/or terminate the Contract; in which event, the liability of the Owner to the Contractor shall be determined as provided in Paragraph 31. The Contractor shall not be obligated to pay to the Owner any excess of the expense of completing the work over the unpaid balance of the compensation to be paid to the Contractor hereunder. 32. RESPONSIBILITY FOR WORK The Contractor agrees to be responsible for the entire work embraced in this Contract until its CC - 13 CONDITIONS OF CONTRACT completion and final acceptance, and that any unfaithful or imperfect work that may become damaged from any cause either by act of commission or omission to properly guard and protect the work that may be discovered at any time before the completion and acceptance shall be removed and replaced by good and satisfactory work without any charge to the Owner, and that such removal and replacement will be performed immediately on the requirement of the Engineer, notwithstanding the fact that it may have been overlooked by the proper inspector, and partial payment made thereon. It is fully understood by the Contractor that the inspection of the work shall not relieve him of any obligation to do sound and reliable work as herein prescribed, and that any omission to disapprove any work by the Engineer at or before the time of partial payment or other estimate shall not be construed to be acceptance of any defective work. 33. USE OF PREMISES AND REMOVAL OF DEBRIS The Contractor expressly undertakes at his own expense: (a)To store his apparatus,materials, supplies and equipment in such orderly fashion at the site of the work as will not unduly interfere with the progress of his work or the work of any of his subcontractors; (b) To frequently clean up all refuse, rubbish, scrap materials and debris caused by the operations to the end that at all times, the site of the work shall present a neat, orderly and workmanlike appearance; (c) Before final payment hereunder to remove all surplus material, temporary structures, plants of any description and debris of every nature resulting from his operations. 34. SUITS OF LAW The Contractor shall indemnify and save harmless the Owner from and against all suits, claims, demands or actions for any injury sustained or alleged to be sustained by any party or parties in connection with the construction of the work or any part thereof, or any commission or omission of the contractor, his employees or agents of any subcontractor, and in case of any such action shall be brought against the Owner, the Contractor shall immediately take charge of and defend the same at his own cost and expense. 35. POWER OF THE CONTRACTOR TO ACT IN AN EMERGENCY In case of an emergency, which threatens loss or injury to property and/or safety of life, the Contractor will be permitted to act as he sees fit without previous instructions from the Engineer. He shall notify the Engineer thereof immediately and any compensation claimed by the Contractor due to extra work made necessary because of his acts in such emergency shall be submitted to the Engineer for approval. Where the Contractor has not taken action but has notified the Engineer of an emergency indicating injury to persons or damage to adjoining property or to the work being accomplished under this Contract, then upon authorization from the Engineer to prevent such threatened injury or damage, he shall act as instructed by the Engineer. The amount of reimbursement claimed by CC - 14 CONDITIONS OF CONTRACT i the Contractor on account of any such action shall be determined in the manner provided herein for the payment of extra work. 36. PROVISIONS REQUIRED BY LAW DEEMED INSERTED Each and every provision of law and clause required by law to be inserted in this Contract shall be deemed to be inserted herein and the Contract shall read and be enforced as though it were included herein, and if through mistake or otherwise, any such provision is not inserted, or is not correctly inserted, then upon the application of either party the Contract shall be forthwith be physically amended to make such insertion. 37. SUBLETTING, SUCCESSOR AND ASSIGNS The Contractor shall not sublet any part of the work under this Contract nor assign any money due him hereunder without first obtaining the written consent of the Owner. This Contract shall insure the benefit of and shall be binding upon the parties hereunder and upon their respective successors and assigns, but neither party shall assign or transfer his interest herein in whole or in part without consent of the other. 38. GENERAL MUNICIPAL LAW CLAUSE Pursuant to the provisions of Section 103-a of the General Municipal Law, in the event that the Bidder or any member, partner, director or officer of the Bidder, should refuse, when called before a grand jury to testify concerning any transaction or contract had with the State, any political subdivision thereof, a public authority or any public Department, agency or official of the State or of any political subdivision thereof or of a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract, such person, and any firm, partnership, or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or any public Department, agency or official thereof for goods, work or services for a period of five (5) years after such refusal, and any and all contracts made with any municipal corporation or any public Department, agency or official thereof on or after the first day of July, 1959, by such person, and by any firm, partnership or corporation of which he is a member, partner, director or officer may be cancelled or terminated by the municipal corporation without incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the municipal corporation for goods delivered or work done prior to the cancellation or termination shall be paid. 39. GRADES,LINES,LEVELS AND SURVEYS Upon completion of the demolition and excavation work under this Contract, the Contractor shall fill all excavated areas with clean granulated fill to natural grade and restore all disturbed areas with 6"of topsoil and grass seed mix as per the project Specifications. CC - 15 CONDITIONS OF CONTRACT 40. INSURANCE REQUIREMENTS The Contractor shall not commence work until the Town has approved all the insurance required under this Contract as required immediately following the Instructions to Bidders. Additionally, the Contractor shall indemnify and save harmless the Town of Southold from and against all losses and all claims, demands, payments, suits, actions,recoveries and judgments of every kind or nature, brought or recovered against the Town of Southold by reason of any act or omission of the Contractor,his agent or employees in the performance of the Contract. The Contractor shall not permit any subcontractor to commence any work under this contract until satisfactory proof of carriage of the required insurance has been posted with and approved by the Town. 41. FOREIGN CONTRACTORS Foreign Contractors must comply with the provisions of Articles 9A and 16 of the Tax Law, as amended, prior to submission of a bid for the performance of this work. The certificate of the New York State Tax Commission to the effect that all taxes have been paid by the foreign contractor shall be conclusive proof of the payment of taxes. The term "foreign contractor" as used in this subdivision means in the case of an individual, a person who is a legal resident of another state or foreign country; and in the case of a foreign corporation, one organized under the laws of a state other than the State of New York. 42. LIEN LAW Attention of all persons submitting bids is specifically called to the provisions of Section 25, Subdivision 5, Section 25A and 25B of the Lien Law, as amended, in relation to funds being received by a contractor for a public improvement declared to constitute trust funds in the hands of such Contractor to be applied first to the payment of certain claims. 43. REFUSAL TO WAIVE IMMUNITY Pursuant to the provisions of Section 103-A of the General Municipal Law, in the event that the bidder or any member,partner, director or officer of the bidder, should refuse when called before a grand jury to testify concerning any transaction or contract had with the State, any political subdivision thereof, a public authority or with any public department, agency or official of the State or of any political subdivision thereof or of an authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract, such person, and any firm, partnership or corporation of which he is a member, partner, firm director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or any public department, agency, or official thereof, for goods, work or services, for a period of five (5) years after such refusal, and any and all contracts made with any municipal corporation or any public department, agency, or official thereof on or after the first day of July, 1959, by such person and any firm, partnership or corporation of which he is a member, partner, director or officer may be cancelled or terminated by the municipal corporation without CC - 16 > b CONDITIONS OF CONTRACT incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the municipal corporation for goods delivered or work done prior to the cancellation or termination shall be paid. 44. EXEMPTION FROM SALES AND USE TAXES In accordance with Chapter 513 of the laws of 1974 adopted by the New York State Legislature, amending Section 1115 (a) of the tax law, specifically paragraphs 15 and 16, political subdivisions, as described in subdivision(a)paragraph (L) of section 1116 of the tax laws, of the State of New York are exempt from the payment of sales and use taxes imposed on tangible personal property within the limitations specified in tax law 1115 (a) (15)and(16). (15) Tangible personal property sold to a contractor, subcontractor or repairman for use in erecting a structure or building of an organization described in subdivision (a) of section 1116, or adding to, altering or improving real property,property or land of such an organization, as the terms real property, property and land are defined in the real property tax law; provided, however,no exemption shall exist under this paragraph unless such tangible personal property is to become an integral component part of such structure,building or real property. (16) Tangible personal property sold to a contractor or repairman for use in maintaining, servicing or repairing real property, or land of an organization described in subdivision (a) of section 1116, as the terms real property,property or land are defined in the real property tax law; provided, however, no exemption shall exist under this paragraph unless such tangible personal property is to become an integral component part of such structure,building or real property. Contractors entering into Contract with the Town of Southold shall be exempt from payment of sales and use tax as described above. Procedures and forms are available to the Contractor direct from the Instructions and Interpretations Unit, State of New York, Department of Taxation and Finance, State Campus,Albany,New York, 12227. CC - 17 f t Town of Southold "New Town Hall Automatic ADA Compliant Entrance Door" PROPOSAL PACKAGE BID OPENS: January 26, 2017 REMINDER NOTE!! !: VENDORS MUST RETURN THIS DOCUMENT INTACT AND FILLED OUT COMPLETELY! ! (Do Not Sign the Contract Agreement. It is included only for informational purposes, and will be signed by the successful bidder after award of contract.) All line items on the Proposal Form must be filled in! All lines must have an indication of the bidder's response whether it is a dollar figure or No Bid. Please DO NOT remove any pages from this bid package! ! ! Thank you! Proposal Package 1 of 9 BIDDER'S CHECK LIST Your response to our above referenced bid will be considered unresponsive and will be rejected if the following forms are not included at the time of the bid opening. ❑ Notarized Affidavit of Non-Collusion as required by NYS Law. ❑ A Bid Deposit in the amount of Five Percent of Bid Price as required in the Invitation to Bid. ❑ As per specifications, the Town of Southold requires a current insurance certificate, with the Town of Southold listed as additional insured,to be on file in the Purchasing Department. You will be given ten(10)business days from notice of award to supply this form or the bid will be rescinded. ❑ Vendor Information Sheet and Address Record Form. ❑ Assumed Name Certification. ❑ Bidder's Qualification Statement. NOTE: Please do NOT sign the Contract Agreement. It is included only for informational purposes, and will be signed by the successful bidder after award of the contract. Proposal Package 2 of 9 VENDOR NAME: VENDOR INFORMATION SHEET TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL FEDERAL EMPLOYEE ID #: OR SOCIAL SECURITY#: DATE OF ORGANIZATION: IF APPLICABLE: DATE FILED: STATE FILED: If a non-publicly owned Corporation: CORPORATION NAME: LIST PRINCIPAL STOCKHOLDERS: (5% of outstanding shares) LIST OFFICERS AND DIRECTORS: NAME TITLE If a partnership: PARTNERSHIP NAME: LIST PARTNERS NAMES: Proposal Package 3 of 9 e ' ADDRESS RECORD FORM MAIL BID TO: VENDOR NAME: ADDRESS: CONTACT: TELEPHONE: FAX: E-MAIL: ONLY if different - MAIL PURCHASE ORDER TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: ONLY if different - MAIL PAYMENT TO: ADDRESS: TELEPHONE: FAX: CONTACT: E-MAIL: Proposal Package 4 of 9 VENDOR NAME: ASSUMED NAME CERTIFICATION *If the business is conducted under an assumed name, a copy of the certificate required to be filed under the New York general business law must be attached. ASSUMED NAME: If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid or previously filed with the Purchasing Agent. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipality bid on contracts only that such interest be revealed when they do bid.) INSURANCE STATEMENT Bidder agrees as follows -please mark appropriate box: Insurance Certificate as requested is attached I certify that I can supply insurance as specified if awarded the bid ❑ Insurance Certificate filed on DATE FAILURE TO PROVIDE SPECIFIED INSURANCE SHALL DISQUALIFY BIDDER. AUTHORIZED SIGNATURE Proposal Package 5 of 9 AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non-competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by an firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person, and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid, under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Signature&Company Position DAY OF 20 Type Name&Company Position Company Name NOTARY PUBLIC Date Signed Federal 1 D.Number Proposal Package 6 of 9 ' r THE PROPOSAL FORM New Town Hall Automatic ADA Compliant Entrance Door Date: VENDOR NAME: VENDOR ADDRESS: TELEPHONE NUMBER: FAX: MEMBERS OF THE BOARD The undersigned bidder has carefully examined the Contract Documents and will provide all necessary labor, materials, equipment and incidentals as necessary and called for in the said Contract Documents in the manner prescribed therein and in said Contract, and in accordance with the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form. If the bidder is an individual, the bid must be signed by that individual; if the bidder is a corporation, the bid must be signed by an officer of the corporation, or other person authorized by resolution of the board of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of the partners or other person authorized by a writing signed by at least one general partner and submitted with the bid documents. The submission of this constitutes a certification that no Town Officer has any interest therein. (Note: In the event that any Town Officer has any such interest, the full nature thereof should be disclosed below. It is not forbidden that individuals working for the Town of Southold or other municipalities bid on contracts, but only that such interest be revealed when they do bid.) The undersigned hereby acknowledges receipt of the following Addenda (if none were issued please write N/A below): Addendum Number: Dated: The undersigned as bidder, declares that he has carefully examined the contract documents dated: December 19, 2016, including bidding requirements, contract, general and special conditions, specifications, contract drawings, and addenda, (Note: acknowledgement of addenda and their dates must be included as indicated above); that he has satisfied himself by personal examination of the proposed work, and by such other means as he may have chosen, as to the conditions and requirements of the work; and he proposed and agrees that if his proposal be accepted he will contract to furnish all materials not provided by the Town (See Specifications) and to perform all the work required to construct, perform and complete the work at: Proposal Package 7 of 9 e Southold Town Hail - New Town Hall Automatic ADA Compliant Entrance Door and all other work in connection therewith, in accordance with the contract documents and addenda, if any, prepared by James A. Richter, R.A., Southold Town Engineering Department, Southold Town Hall, 53095 Main Road, Southold, 'New York, 11971, and shall comply with all the stipulations contained therein and that he will start the work as directed by the Town, he will accept, in full payment thereof as listed below: FURNISH AND INSTALL NEW AUTOMATIC DOOR SYSTEM TO MEET THE REQUIREMENTS OF THE SPECIFICATIONS FOUND ON THE CONTRACT DRAWING, (D-1) FOR THE STIPULATED "LUMP SUM" OF: (written in words) (written in numbers) And he further agrees that if this proposal shall be accepted by the Town and that if he shall refuse, fail or neglect to enter into a Contract pursuant to such proposal and to the requirements of the Town and shall fail to give the required security within the ten (10) days after notice of the acceptance of said proposal, shall have been deposited in the mail addressed to him at the address given in the proposal, that he shall be considered to have abandoned the contract and the sum represented by the certified check accompanying this proposal shall be forfeited to the Town as Liquidated damages; otherwise the certified check shall be returned to the bidder within forty-five (45) days after the date of receiving the bids. We the undersigned, further agree that this proposal is a formal bid and shall remain in effect for a period of forty-five (45) days. AUTHORIZED SIGNATURE (Signature of Bidder0 PRINT NAME TITLE DATE ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2010 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC Proposal Package 8 of 9 1 I • I Town of Southold BIDDER'S QUALIFICATION STATEMENT The signatory of this questionnaire certifies under oath the truth and correctness of all statements and of all answers to interrogatories hereinafter made. SUBMITTED BY: A Corporation A Partnership or Entity FIRM NAME: An Individual PRINCIPAL OFFICE: PRINCIPAL OFFICERS: BACKGROUND TITLE NAME ADDRESS PROFESSION/TRADE 1. How many years has your organization been in business under its present business name? 2. You normally perform what percent of the work with your own forces? % List trades that you organization normally performs below: 3. Have you ever failed to complete any work awarded to you? If so, note where and why. 4. Are there any claims,judgments, arbitration proceedings or suits pending or outstanding against your firm or its officers?If yes, please provide details. QS-1 5. Has your firm requested arbitration or filed any lawsuits with regard to construction contracts within the last five years?If yes, please provide details. 6. List the major construction projects your organization has underway at this date: Name of: Engineer/ Project Owner Architect Contract Percent Scheduled Name Telephone# Telephone# Amount Complete Completion 7. List five major projects you organization has completed in the past five years: Name of: Engineer/ Work Done Project Owner Architect Contract Date of With Own Forces Name Telephone# Telephone# Amount Completion %of Work QS-2 8. List the construction experience of the principal individuals of your organization (particularly the anticipated project supervisors): Present Type of Work Position Years of For Which In What Individual's Name Of Office Experience Responsible Ca aci 9. Do you have, or can you obtain, sufficient labor and equipment to commence work when required and complete the work within the Contract Time? 10. Bank References: 11. Trade Association Membership: 12. Has your firm ever been investigated by the New York State Department of Labor for prevailing wage rate violations?If yes, when? What was the outcome of the investigation? QS-3 I . I A 13. Attach current state of financial conditions showing assets, liabilities and net worth. Failure to attach the required documentation may be considered non-responsive on the part of the Bidder and may result in rejection of the Bidder's Proposal. STATE OF ) COUNTY OF ) being duly sworn deposes and says that he is the of contractor and that answers to the foregoing questions and all statements therein contained are true and correct. (Signature of person who signed bid) Sworn to before me this day of ,2010 Notary Public Commission Expiration Date: QS-4 CONTRACT AGREEMENT THIS AGREEMENT made this day of AD Two Thousand and Twelve by and between the Town of Southold, party of the first part (hereinafter called the Owner), and , party of the second part (hereinafter called Contractor). WITNESSETH: That for and in consideration of the premises and the agreements herein contained, and the payments herein provided to be made, the parties hereto agree as follows: FIRST: The Contractor shall perform all labor, and furnish all the materials, equipment, tools, and implements and will well and faithfully perform and complete the entire work of installing the "New Town Hall Automatic ADA Compliant Entrance Door " AS DESCRIBED IN THE Contract Documents made and prepared by the Town of Southold, and and as set forth in the Contractor's Bid dated , and in strict and entire conformity and in accordance with the Notice to Bidders, Instructions to Bidders, Proposal Form (Bid), Performance Bond, Conditions of Contract, General Conditions, Detailed Specifications, Contract Drawings, Addenda, and this Agreement, hereto annexed and made a part hereof, and hereinafter collectively referred to as "Contract Documents". SECOND: In Consideration of the Contractor performing this Contract in the manner herein stated and as stated in the Contract Documents, the Owner promises and agrees to pay or cause to be paid to the Contractor the sums of money mentioned in said Contract Documents in the manner and under the conditions therein provided. THIRD: The Contractor covenants and agrees that, anything in this Contract or in the Contract Documents to be contrary notwithstanding, or regardless of any matter, thing, contingency of condition unforeseen or otherwise, present or future, the Contractor shall not be entitled to receive any additional or further sums of money than the amounts in said Contract Documents provided; and the failure of the Owner or its agents to insist upon strict performance of any of the terms, covenants, agreements, provisions or conditions in this Agreement or in the Contract Documents, on any one or more instances, shall not be construed as a waiver or relinquishment for the future of any such terms, covenants, agreements, provisions and conditions and the same shall be and remain in full force and effect with power and authority on the part of the Owner to enforce the same or cause the same to be enforced at any time, without prejudice to any other rights which the Owner may have against the Contactor under this Agreement or the Contract Documents. A-1 4 Terms used in the Agreement which are defined in Article 1 of the General Conditions shall have the meanings indicated in the General Conditions. Neither Owner nor Contractor shall, without the prior written consent of the other, assign or sublet in whole or part his interest under any of the Contact Documents; and, specifically, Contractor shall not assign any monies due or to become due without the prior written consent of the Owner. Owner and Contractor each binds himself, his partners, successors, assigns and legal representatives of the other party hereto in respect to all covenants, agreements and obligations contained in the Contract Documents. The Contract Documents constitute the entire agreement between Owner and Contractor and may only be altered, amended or repealed by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. Total Bid Dollars Written in Words ' Written in Figures TOWN OF SOUTHOLD CONTRACTOR BY BY Scott A. Russell, Supervisor TITLE BY William Duffy, Town Attorney (CORPORATE SEAL) A-2 ACKNOWLEDGMENT STATE OF NEW YORK, COUNTY OF ) ss.: On the day of in the year 2012 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose"name(s) is (are) subscribed -to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the-person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC STATE OF NEW YORK, COUNTY OF )ss.: On the day of in the year 2012 before me, the undersigned, personally appeared, , personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. NOTARY PUBLIC A-3 DIVISION 1 - GENERAL REQUIREMENTS TOWN OF SOUTHOLD New Town Hall Automatic ADA Compliant Entrance Door GENERAL The work under this Division shall be subject to the requirements of the CONDITIONS OF CONTRACT, GENERAL CONDITIONS, SUPPLEMENTARY GENERAL CONDITIONS, PLANS, SCHEDULES,ADDENDA and other Contract documents. Refer to the Drawings and Specifications of other trades and Contractors for items which might affect the work under this Division. TABLE OF CONTENTS—DIVISION NO. 1-GENERAL REQUIREMENTS Included in this Division are the following sections: 01010 General 01025 Measurement and Payment 01500 Construction Facilities &Temporary Controls 01501 Health& Safety Provisions 01502 Environmental Protection 01770 Project Closeout DIVISION 1 -Page 1 of 12 1 r DIVISION 1 - GENERAL REQUIREMENTS SECTION 01010 - GENERAL SITE The site of the proposed general construction for the New Town Hall Automatic ADA Compliant Entrance Door is located in the Town of Southold, located at the Southold Town Hall, 53095 Main Road, County of Suffolk, and State of New York and more particularly shown on the Plans & Contract Documents. BACKGROUND The existing Town Hall Entrance is to be fitted with a new automatic entry door as specified in the contract documents. This new door shall be ADA Compliant in all respects and the contractor shall notify the Town of any conflicts prior to the beginning of any work. All existing trim and/or any new trim required for a complete installation shall be the responsibility of the contractor. The new entrance shall be completed and restored to a fully functioning, operable, ADA Compliant Town Hall Entrance. SCOPE A. The Contractor is to be advised that the existing entrance vestibule is to remain operational during the new installation. A pre-bid site visit is Strongly Recommended and the Town Hall is open from 8:OOAM to 4:OOPM Monday through Friday and each contractor bidding on the project make every effort to visit the site prior,to bidding. B. In general,the work shall include but not be limited to the following: • Environmental protection of all existing site conditions and utilities • Saw-cutting of existing concrete as needed or required • Demolition and removal of all existing doors &hardware • Demolition of all existing trim as needed or required • Proper disposal of all materials generated through demolition C. Without restricting the generality of the foregoing and for the convenience of each Contractor, the items of work are specified under the Standard 16 Uniform Divisions of the Construction Specifications Institute as follows: 1. General Requirements 2. Site Work(Not Used) 3. Concrete (Not Used) 4. Masonry (Not Used) 5. Metals (Not Used) 6. Wood (Not Used) 7. Thermal and Moisture Protection (Not Used) 8. Doors and Finish Hardware (Not Used) 9. Finishes (Not Used) 10. Specialties (Not Used) 11. Equipment (Not Used) DIVISION 1 - Page 2 of 12 i DIVISION 1 - GENERAL REQUIREMENTS 12. Furnishings (Not Used) 13. Special Construction(Not Used) 14. Conveying Systems (Not Used) 15A. H.V.A.C. (Not Used) 15B. Plumbing (Not Used) 16. Electrical (Not Used) D. The work covered under these Divisions shall be bid under one (1) separate Contract: 1. Contract A-General Construction 2. Contract B -H.V.A.C.—NOT USED 3. Contract C -Plumbing—NOT USED 4. Contract D—Electrical—NOT USED E. Each Prime Contractor shall be responsible for coordinating their contractual construction schedules with each other. Contractor shall submit a computer generated critical point method schedule indicating all items of work under the contract and in accordance with the Contractor's associated work. It is the Contractor's responsibility to update the schedule as required to reflect any changes in the schedule. SHOP DRAWINGS The Contractor shall make or provide any shop drawings, cuts or samples which the Engineer may require for the approval of details and to show the construction as it will be installed. No shop drawing shall be issued or used until it has been approved by the Engineer or his representative. After approval, no changes or deviations shall be made without written notice being sent to the Engineer. The Engineer's approval shall not relieve the Contractor from responsibility for deviations from the Drawings or Specifications unless he has,in writing,called the Engineer's attention to such deviations at the time of submission, nor shall it relieve him from responsibility for errors or omissions of any sort in the Shop Drawing or schedule. The Contractor shall submit Four(4) copies of each requested item to the Engineer for approval. SUPERINTENDENCE AND WORKMEN The Contractor shall give his constant personal attention to the work while it is in progress, and he shall place it in charge of a competent and reliable superintendent,who shall have authority to act for the Contractor, and who shall be acceptable to the Engineer. The Contractor shall, at all times, employ labor and equipment which shall be sufficient to prosecute the work to full completion in the manner and time specified. All workmen must have sufficient skill and experience in such work to properly and satisfactorily perform it and operate the equipment involved. Any person employed by the Contractor whom the Engineer may deem incompetent or unfit to perform the work, shall be at once discharged and shall not be again employed. INSPECTION All proposed work under this Contract shall be performed during and with Engineer's approval. The Contractor is advised to inspect carefully the full premises and consult with the Engineer regarding any items of construction or reconstruction that may be questionable. DIVISION 1 - Page 3 of 12 DIVISION 1 - GENERAL REQUIREMENTS MAINTENANCE AND PROTECTION OF PEDESTRIAN TRAFFIC The Contractor shall so conduct his operations as to interfere to the least extent practicable with the passage of pedestrians and all other kinds of public traffic; and he must take every precaution against accidents happening to said pedestrians and other traffic because of his operations. The Contractor shall enforce regulations and restrictions as may be necessary or required for the protection of fire, accidents, property damage and public nuisance. The Contractor shall erect and maintain such signs, channel and obstruction markers and barricades as may be required for the protection of traffic. The Contractor shall not deposit or store any equipment or materials within the Site Area except with written permission from the Engineer. MAINTENANCE AND PROTECTION OF UTILITIES A. The Contractor shall familiarize himself with the existence of structures of municipal and other public service corporations on or adjoining the site of the work and give reasonable opportunity to and cooperation with the owners of these utilities in the work of reconstructing or altering them. Such reconstruction and alteration shall be so conducted as to delay or interfere as little as practicable with the work of the Contractor. Any additional cost of various items of work because of these utilities shall be included in the price bid for these items. B. The Engineer shall direct the public utility corporations to shift or remove those utility structures that may be necessary to permit the Contractor to carry out the work in accordance with the Plans. The Contractor shall not remove or cause to be removed, any structure owned by a public utility corporation without the approval of the Engineer. C. The Contractor shall cooperate with the public utility corporation whose structures (aerial, surface or subsurface) are within the limits of or along the outside of the right-of- way, to make it possible for them to maintain uninterrupted service. The Contractor shall conduct his operations in such a way as to delay or interfere as little as practicable with the work of the utility corporation. GRADES,LINES,LEVELS AND SURVEYS Upon completion of the demolition and removal work under this Contract,the Contractor shall restore all disturbed areas of the door opening as per the project Specifications. LABOR,LAWS AND WORKMANSHIP A. All Contractors and Subcontractors employed upon the work shall and will be required to conform to the Labors Laws of the State of New York,the Occupation Safety and Health Act of the various acts amendatory and supplementary thereto; and to all other laws, ordinances and legal requirements applicable thereto. B. All labor shall be performed in the best and most workmanlike manner by mechanics skilled in their respective trades. The standards of the work required throughout shall be of such grade as will bring results of the first class only. DIVISION 1 -Page 4 of 12 A DIVISION 1 -GENERAL REQUIREMENTS QUALIFICATIONS All bidders must have been established in`the type of construction of whichever Prime Contract they are submitting a bid for as specified in the Contract Documents for a period,of at least five (5) years. Bidders must furnish a list of a minimum of five (5) projects of similar type construction that was built by them in the Nassau - Suffolk area. List must contain name, address and telephone number of client's engineer for which each project was undertaken by Contract. A minimum of five (5) of the projects must have been built for municipal clients. APPROVAL OF SUBCONTRACTORS A. No Subcontractors shall be employed on the work unless prior approval has been given by the Engineer. The Contract shall, within five (5) days after signing of the Contract, submit a list of proposed Subcontractors to the Engineer for approval. The list shall contain firm names, names of all principals and addresses and projects completed by each Subcontractor and names, addresses and telephone numbers of the particular project's Engineer for which the Subcontractor on the aforementioned project list must have been of similar nature. A minimum of five (5) projects for each proposed Subcontractor must be submitted. B. If for any reason a Subcontractor must be discharged from work, the Contractor shall notify the Engineer at least 24.hours prior to discharge, stating the reasons, and shall provide the Engineer with the name and qualifications of the replacement Subcontractor for approval by the Engineer. This action is deemed necessary to maintain continuity of the work and to minimize project disruptions. All costs due to slowdown of the project for such reasons shall be borne by the Contractor. STANDARD SPECIFICATIONS Where reference is made in these Specifications to a society, the portion referred to shall be read into and shall be a part of this Contract and Specifications. Materials, methods and equipment shall conform with the latest A.S.T.M., A.W.P.A., A.S.A., N.E.C., I.E.S., etc. -Specifications as may relate to,or govern the construction work. CONTRACT DRAWINGS The New Automatic Door Plan accompanying and forming part of these Specifications bears the Title: New Town Hall Automatic ADA Compliant Entrance Door, 53095 Main Road, Southold,New York- CLEAN-UP The Contractor shall at all times keep the construction area, including storage areas used by him, free from accumulation of waste material and rubbish and prior to completion of the work, remove any rubbish from and about the premises. Upon completion of the installation, the Contractor shall leave the work premises in a clean, neat and workmanlike condition satisfactory to the Engineer. DIVISION 1 -Page 5 of 12 DIVISION 1 -GENERAL REQUIREMENTS GUARANTEES A. Before issuance of the final certificate, the Contractor shall deliver to the Owner the following guarantees in addition to.those specifically required in the General Conditions and in the various technical sections. B. Should any defects develop in the aforesaid work within the stipulated periods due to faults in materials and/or workmanship, the Contractor hereby agrees to make all repairs and do all necessary work to correct the defective parts. Such repairs and corrective work, including the cost of making good all other work damaged by or otherwise affected by making of the repairs or corrective work shall be done without any cost or expense to the owner, and at the entire cost and expense of the Contractor,within five(5) days after notice to the Contractor. The owner may have the work done and charge the cost thereof to the Contractor and/or his Sureties who agree to pay the owner the cost of such work if the Contractor fails to respond as required. END OF SECTION- SECTION 01025—MEASUREMENT AND PAYMENTS DESCRIPTION The Contractor shall furnish all labor,materials,tools, equipment, appurtenances and all services necessary to perform all Work as required by the plans and specifications or as required by the Engineer, at the lump sum or unit prices for the items listed herein. Upon the completion and acceptance of the work specified and contracted for, the Owner will pay the full amount, less any money paid by the Owner by reason of said Contractor having failed to carry out faithfully and completely all the obligations and requirements herein contained. Upon final settlement, according to the conditions herein specified and not until such settlement shall have been made,will the Contractor be relieved from the obligations assumed in the Contract. END OF SECTION DIVISION 1 -Page 6 of 12 d DIVISION 1 - GENERAL REQUIREMENTS SECTION 01500—CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS SCOPE Work shall include but not be limited to the following: A. Temporary Controls — Barriers, enclosures and fencing, protection of the Work, and water control. B. Construction Facilities — Access roads, parking, progress cleaning, project signage, and temporary buildings. TEMPORARY SANITARY FACILITIES A. The Contractor shall provide at the site suitable enclosed toilet facilities for the use of construction personnel. The Contractor shall observe and enforce all sanitary regulations and maintain satisfactory sanitary conditions around and on all parts of the work. B. Adequate washing facility shall be provided for the construction personnel. C. The Contractor shall maintain, service, clean, and disinfect facilities in a satisfactory manner and enforce proper use of the sanitary facilities. D. The Contractor shall be subject to a fine and prosecution if any human excrement is deposited in or around the construction site. E. The Contractor shall pay for all expenses associated with temporary sanitary facilities during the course of the work, including furnishing all necessary permits and fees required for temporary sanitary facilities. F. Comply with all applicable codes and arrange for all necessary inspections and approvals. FIRST-AID FACILITIES AND ACCIDENTS A. The Contractor shall provide, at the site, such equipment and facilities as are necessary to supply first-aid to any of his personnel who may be injured in connection with the work. B. Accident 1. The Contractor shall promptly report in writing to the Engineer all accidents and whatsoever arising out of, or in connection with, the performance of the work, whether on or adjacent to the site, which cause death, personal injury or property damage, giving full details and statements of witness. 2. If death or serious injuries or serious damages are caused, the accident shall be reported immediately by telephone or messenger to both the Owner and the Engineer. DIVISION 1 - Page 7 of 12 4 � r � DIVISION 1 - GENERAL REQUIREMENTS 3. If any claim is made by anyone against the Contractor or a Subcontractor on account of any accidents,the Contractor shall promptly report the facts in writing to the Engineer, giving full details of the claim. PARKING The Contractor's personnel shall not park on the main road or adjacent private side streets. PROGRESS CLEANING A. Maintain areas free of waste materials, debris and rubbish. Maintain site in a clean and orderly condition. B. Remove waste materials, debris and rubbish from site and dispose weekly in areas as designated by the Owner. REMOVAL OF UTILITIES,FACILITIES AND CONTROLS A. Clean and repair damage caused by installation or use of temporary work. B. Restore existing facilities used during construction to original condition. Restore permanent facilities used during construction to specified conditions. END OF SECTION SECTION 01501 —HEALTH AND SAFETY PROVISIONS REQUIREMENTS A. The Contractor shall be responsible to maintain a safe workplace and to monitor working conditions at all times during construction and, as necessary, to provide appropriate protective clothing, equipment and facilities for his personnel, and/or to establish work place procedures to ensure their safety, and to enforce the use of these procedures, equipment and/or facilities in accordance wit the following guidelines: 1. Safety and Health Regulations Promulgated by the U.S. Department of Labor OSHA, 29 CFR 1910 — Occupational Safety and Health Standards, and 29 CFR 1920—Safety and Health Regulations for Construction. 2. U.S. Environmental Protection Agency Medical Monitoring Program Guidelines. B. If, at any time, the Owner or the Engineer is apprised of a safety hazard which demands immediate attention because of its high potential for harm to public travel, persons on or about the work, or public or private property, the owner of the Engineer shall have the DIVISION 1 - Page 8 of 12 r v ; � DIVISION 1 - GENERAL REQUIREMENTS right to order such safeguards to be erected and such precautions to be taken as necessary and the Contractor shall comply with such orders. If, under such circumstances, the Contractor does not or cannot or his representative is not upon the site so that he can be notified immediately of the insufficiency of safety precautions, the Owner may put the work into such a condition that it shall be, in his opinion, in all respects safety, and the Contractor shall pay all expenses of such labor and materials as may have been used for this purpose by him or by the Owner. The fact that the Owner or the Engineer does not observe a safety hazard or does not order the Contractor to take remedial measures shall in no way relieve the Contractor of the entire responsibility for any costs or claims for loss, damage, or injury by or against any part sustained on account of the insufficiency of the- safety precautions taken by him or by the Owner acting under authority of this Section. C. It is the responsibility of the Contractor to take appropriate safety precautions to meet whatever conditions of hazard may be present during the performance of the work, whether reasonably foreseeable or not. The Contractor is alerted to the fact that it shall be his sole responsibility to anticipate and provide such additional safety precautions, facilities,personnel and equipment as shall be necessary to protect life and property from whatsoever conditions of hazard are present or may be present. END OF SECTION SECTION 01502-ENVIRONMENTAL PROTECTION WORK INCLUDED A. The Contractor shall furnish all labor, equipment, and materials required for environmental protection during and as the result of construction operations under this Contract except for those measures set forth in other provisions of these Specifications. Environmental protection requires consideration of air, water and land, and involves noise and solid waste management as well as other pollutants. RELATED SECTIONS A. Section 01500—Construction Facilities and Temporary Controls APPLICABLE REGULATIONS A. In order to prevent environmental pollution and to provide for environmental protection arising from construction activities related to the performance of this Contract, the Contractor and his subcontractors shall comply with all applicable, Federal, State and local laws and regulations concerning environmental protection, as well as the specific requirements stated in this Section and elsewhere in the Specifications. DIVISION 1 - Page 9 of 12 / • J DIVISION 1 - GENERAL REQUIREMENTS SUBMITTALS A. Implementation Plan Prior to commencement of the work, the Contractor shall: 1. Submit in writing his plans for implementing the installation of the new door system. 2. Meet with the Engineer to develop mutual understandings relative to compliance with the provisions of this Section and administration of the environmental protection program. PRODUCTS GENERAL A. All materials shall be in accordance with the construction documents and all new installation work shall conform with ADA Requirements. MATERIALS A. New Automatic Entrance Door I. New doors shall be a Gyro Tech swing door conversion unit / Nabco series 8500 low energy Automatic swing door system. B. Trim 1. All trim as needed or required for a complete installation shall be the contractor's responsibility. EXECUTION PROTECTION OF TOWN FACILITIES A. General —It is intended that the Town Hall Entrance within the limits of the project and the limits of permanent work performed under this Contract be preserved in their present condition, or be restored to a condition after completion of construction, that will appear to be natural and not detract from the appearance of the project. The Contractor shall confine his construction activities to areas defined on the Plans and in the Specifications except with written approval of the property owners and the Engineer. DIVISION 1 - Page 10 of 12 r r i DIVISION 1 - GENERAL REQUIREMENTS POWER SUPPLY A. The Contractor shall be required to provide the necessary electrical service connection to the new automatic door system as needed or required. This new electrical wiring shall comply with all codes and shall be coordinated with the Department of Public Works for access to the existing building electric. MAINTENANCE A. The Contractor shall dispose of all debris generated by the project in a manner approved by the Engineer. B. The contractor shall frequently remove material no longer required in an effort to maintain building access and any other areas disturbed by his operations shall present a neat, orderly, workmanlike appearance. C. Before substantial completion inspection, the Contractor shall remove all surplus material, false work, temporary structures, including foundations thereof and all areas which have been disturbed by his operations, to their original condition or to a condition satisfactory to and approved by the Engineer. NOISE CONTROL A. The Contractor shall use every effort and means possible to minimize or eliminate noise caused by his operation which the Engineer may consider objectionable. The Contractor shall provide working machinery, designed to operate with the least possible noise. END OF SECTION SECTION 01770 - PROJECT CLOSEOUT A. Clean-up Prior to Final Acceptance 1. Clean all construction areas free from accumulated construction equipment & materials. B. Final Inspection 1. Upon completion of work under the Contract,notify the Owner and Engineer that work is complete and ready for final inspection. 2. The work shall be inspected within a reasonable period of time, and list shall be prepared showing all items of work, if any, requiring correction or attention on the part of the Contractor. DIVISION 1 -Page 1 1 of 12 DIVISION I - GENERAL REQUIREMENTS 3. Upon satisfactory completion of remedial work, the Engineer will issue notification and application for final payment may be submitted in accordance with the appropriate Article of the General Conditions. C. Documents Required to be Delivered to En ig'neer 1. Release of liens 2. Affidavit from all Subcontractors and material suppliers for job, stating that they have been paid. 3. Affidavit that all payrolls, bills for materials, equipment and other indebtedness connected with the work has been paid. 4. Releases and waivers of liens from Subcontractors,if required by the Owner. 5. Certified Payroll for all labor. D. Guarantees 1. Before issuance of the Final Payment, the Contractor shall deliver to the Owner the following guarantee in addition to those specifically required in the General Conditions and in the various Technical Sections of the specifications. The Contractor hereby guarantees that all materials and workmanship installed under his respective contract to be new and of good quality in every respect and to remain so for a period of one (1)year, for longer periods where so provided for in any manufacturers literature, from the date of the issuance of the Final Certificate by the Engineer. Should any defect develop in the aforesaid work,within the stipulated periods due to faulty materials and/or workmanship, the Contractor hereby agrees to make all repairs and do all necessary work to correct the defective parts. The Contractor at the expense of the Contractor shall complete such repairs and corrective work, including the cost of making good all the work damaged by or otherwise affected by the making of the repairs or corrective work, within five (5) days after notice to the Contractor by the Owner. In case the Contractor fails to do the work so ordered, the Owner may have the work done and charge the cost thereof against the monies retained as provided for in the contract and if no money is available, the Contractor and/or his sureties agree to pay the owner the cost of such work. 2. Obtain, endorse and provide separate guarantees from sub-Contractors where called for in the various sections of this specification. END OF DIVISION DIVISION 1 -Page 12 of 12 PV PROJECT NOTES: , 1. In addition to the Automatic Controls, both New Doors shall be Equipped with a manual panic bar S operator for Emergency Egress. All door hardware shall be A.D.A.compliant. SaWhaOd Tom 2. Contractor shall remove existing doors and salvage for re-use by the Town of Southold. N 3. Contractor shall prepare existing metal frame opening as needed or required to accept new door system. contractor shall supply and install a new Threshold to meet A.D.A.standards. F 4. Contractor shall supply and install a Gyro-Tech/Nabco series 8500 Low Energy automatic swing door system. See the GYRO TECH Swing Door Conversion Unit Hardware installation&Service Manual attached to these Specifications. 5. The door system shall be an unequal pair of hollow metal doors- The Automatic door shall be 42"wide and the manual door shall be 30"wide with the following options. Z •Both doors shall have a clear anodized aluminum finish. O Q •The 42"wide Automatic door shall have a 30"wide x 32"high vision lite. h •The 30"wide Manual door shall have an 18"wide x 32"high vision lite. • Provide one set of radio controlled press wall switches for activation. • Provide One HD Grade exit device with exterior lever trim and removable core cylinder lock. ® Z r Provide new commercial grade closer on manual 30"door. EXISTING O L. VESTIBULE INTERIOR ACTUATION BUTTON z �-� N °Nv 71 NEW 42"AUTOMATIC DOOR I Existing Ramp / NEW 30"MANUAL DOOR1/4" Per Foot Pitch % P.V.C. CAP-White Q _ I CD EXTERIOR ACTUATION BUTTON Q. 0 Q SEE MOUNTING DETAIL THIS SHEET 3/4"P.V.C.SPACER-ANCHOR L Z O Q CZ i Z TO EXISTING COLUMN a �� N 6 EXISTING EXTERIOR COLUMN NEW HANDRAIL BY OTHERS 6"x 6"P.V.C.PIPE- 41 EXISTING DOOR FRAME TO REMAIN. v ( White - Schedule 40 €I PROVIDE NEW THRESHOLD TO MEET A.D.A.STANDARDS h l+ ALL HARDWARE TO TO MEET A.D.A.STANDARDS. —Oa > NEW EXTERIOR ACTUATOR BUTTON ■ SEE TYPICAL MANUFACTURERS INSTALLATION SPECIFICATIONS H ? DESIGNED FOR EXTERIOR INSTALLATION. W CONTAINED HEREIN FOR ADDITIONAL REQUIREMENTS. w I F If 1 >:! \ i P ' o z Z ! \ cn Note: All bracket and mounting uj u: connections to the existing column O J N Q O Qczi shall be secure and weather tight V a O ¢ and shall meet all requirements of 1 3 Z v F the product manufacturer. o OU) J O ¢ n > Gl 1 aUSL19 O 19 C4IM � VOW MOUNTING DETAIL �� O T PLAN VIEW SCALE: NTS Drawing: SCALE: 1/8"= F-0' Sheet# 1 of 1 I GYRE TECHTM S82 W18717 Gemini Drive PO Box 906 Muskego,WI 53150 .� by NABCO Entrances Inc. Phone- (877)622-2694 Fax: (888)679-3319 www.nabcoentrances.com Gyro Tech Swing Door Conversion Unit (C.U.) Hardware Installation and Service Manual Bottom Load & Side Load Swing Door Operators Outswing Bottom Load Unit Outswing Side Load Unit 0 0 Bottom Access Hinged Side Panel Access Panel DN 0270 WARNING Do not install,operate or service this product unless you have read and understand the Safety Practices, Warnings, Installation and Operating Instructions contained in this manual. Failure to do so may result in property damage, or bodily injury. Part#15-10538 Rev 7-26-07 C.U.Swing Door Operator Installation Manual Table of Contents Page 3.......................................................Cautions Page 4. ................. ............... ..... ......Overview and Specifications Page 5........................................ ..............Header Configurations Page 6.......................................................Handing Requirements Page 7................. ..... .. ..... ......................List of Materials Page 8.... ..................................................Installing Bottom Load Header-Steps 1 to 5 Page 9.......... ..... ................... ..................Bottom Load Header Installation Diagrams Page 10.......................... .......... .... ..........Installing Bottom Load Header-Steps 6 to 7 Page 11........................................ ........ ...Installing Bottom Load Header-Steps 8 to 9 Page 12........................... .........................Installing Side Load Header-Steps 10 to 14 Page 13.....................................................Installing Side Load Header-Spindle Location Table Page 14.....................................................Installing Side Load Header-Steps 15 Page 15.....................................................Installation of Arms and Tracks-Step 16 Page 16................................................ ....Outswing Arm Lengths-Step 17 Page 17.....................................................Arm Pre-load on Analog or Magnum Controlled Units-Step 18 Page 18.....................................................Check Position Adjustments-Analog or Magnum Controls Units-Step 19 Page 19-20...............................................Micro Switch Cam Adjustment Illustrations-Analog or Magnum Controls Page 20.....................................................Arm Pre-loading on "U"Series Controlled Units-Step 20 Page 21.....................................................Installing Door Stop, Wiring and Troubleshooting -Steps 21 to 22 Page 22.....................................................NABCO Entrances Return Policy Page 2 www NabcoEntrances corn 7-26-07 � a A C.U.Swing Door Operator Installation Manual Read all of this First ! Read these safety practices before installing, operating or servicing the automatic door. Failure to follow these practices may result in serious consequences. Read, study and understand the operating instructions contained in or referenced in this manual before operating. If you do not understand the instruction, ask the installing qualified technician to teach you how to use the door. Do not install, operate or service this product unless you have read and understand the Safety Practices, Warnings, Installation and Operating Instructions contained in this manual. Failure to do so may result in property damage, or bodily injury. This manual and the owners' manual must be given to and retained by the purchasing facility or end user. 1. If the door appears broken or does not seem to work correctly, it should be immediately removed from service until repairs can be carried out or a qualified service technician contacted for corrective action. Never leave a door operating in an unsafe manner. 2. Disconnect power at the fused disconnect during all electrical or mechanical service.When uncertain whether power supply is disconnected, always verify using a voltmeter. 3. All electrical troubleshooting or service must be performed by qualified electrical technicians and must comply with all applicable governing agency codes. 4. It is the responsibility of the installing door technician to install all warning and instructional labels in accordance with ANSI 156.19 &ANSI 156.10 . 5. It is the responsibility of the purchasing facility or end user to keep warning and instructional labels and literature legible, intact and with the door. 6. Replacement labels and literature may be obtained from local NABCO Entrances Inc. distributors. If the name of the local distributor is unknown, contact NABCO Entrances Inc. at 1-877-622-2694 for assistance. 7. Do not place finger or uninsulated tools inside the electrical controller.Touching wires or other parts inside the enclosure may cause electrical shock, serious injury or death. 7-26-07 www.NabcoEntrances.com Page 3 C U.Swing Door Operator Installation Manual All installation changes and adjustments must be made by qualified, NABCO trained NEW technicians. The purpose of this manual is to familiarize the purchaser with the proper installation and operation of a NABCO surface applied swinger system. It is essential that this equipment be properly installed and operational before the door is used by the public.The installed system must comply with all applicable standards. In the United States, ANSI Standard 156.10 for GT 400 or 8400 (refer to chart below)or ANSI 156.19 for GT 500 or 8500 covers these types of doors. Other local standards or codes may apply. Use them in addition to the ANSI standard. The GT 400 or GT8400 and GT 500 or GT8500 Model Units are listed with Underwriters Laboratory and are identified as such on the label. Instruct the building owners and operator on the essentials of the operation of the door and this device. The owner should follow these instructions to determine whether the door is operating properly and should immediately call for service if there is any malfunction. EW Gyro Tech Swing Door Conversion Unit(C.U.) operators are designed to be installed to the surface of the door frame.The operator is controlled by either the Gyro Tech Magnum or U series microprocessor based controllers or Model 1400 analog control. These controllers offers many features to accommodate most installation options. This manual provides step by step instructions to install the C.U. header and arm assemblies. Refer to your accompanying controller manual for informa- tion on wiring and adjusting the controller. Included in the controller manual you will find a trouble-shooting section and optional wiring diagrams. Models: Conversion Unit Models Conversion Unit Conversion Unit Base Model (CU) (CU) Bottom Load Side Load _ a Model Model Full Automatic(mechanical closer) GT 400 GT 8400 Low Energy(mechanical closer) GT 500 GT 8500 Available controls:.............................................................Model GT-400 or GT-8400 is available with: Magnum, U Series or Analog Control Model GT-500 or GT-8500 is available with: Magnum or Analog Control Only Minimum Frame Face for Mounting..................................1 %" (44 mm) Minimum Clearance from Top of ...... ................. ............Bottom Load: 6 1/8" (156 mm) Door to Ceiling Side Load: 7 1/8" (181 mm) Door Hinge Requirements ...... .. .....................................Butt, Offset Pivot, Center Pivot or Swing Clear Hinges Door Thickness ................................................................1 %" (44 mm) Minimum Door Width .................... ............ ................ .. .. ..............Specify When Ordering • Use of a supplemental door stop is always required. Page 4 www.NabcoEntrances.com 7-26-07 a C.U.Swing Door Operator Installation Manual (See Figure 1) The Gyro Tech CU (Conversion Unit) Swing Door Operator is available in two header configurations these are: Bottom Load and Side Load. Bottom load units have an access panel located on the bottom of the housing. Side load units have the access panel located on the side of the unit. Both of these two header types are available for full automatic or low energy systems. Full automatic units are power opened, spring closed.They employ sensors and once adjusted optimally will conform to ANSI 156.10. They are available with Magnum, "U"series or Analog controls. Low energy units are used for barrier free access. They are power opened, spring closed, are usually activated with push button switches and once adjusted optimally will conform to ANSI 156.19.They are available with Magnum or Analog controls. Access Panel Locations Figure 1 GT400 and GT500 GT400 and GT500 GT8400 and GT8500 Outswing Bottom Load Unit Inswing Bottom Load Unit Outswing Sideload Unit Surface Mount Surface Mount Surface Mount Operator Operator Operator Housing Housing ` Housing Access \\j Panel Hinged Access Panel L Access Panel Inswing Arm Outswing Surface and a Mount Arm and Rod Assembly Outswing Track , Arm and Rod Assembly DN 0270 7-26-07 www NabcoEntrances corn Page 5 ( > C.U.Swing Door Operator Installation Manual The Figure 2 below illustrate the various methods of handing Figure 2 Left Hand (LH) Inswing Right Hand (RH) Inswing Inswing track Inswing arm 0 0 _1 Co EXTERIOR Right Hand (RH)Outswing Left Hand (LH)Outswing Arm mounting bracket Outswing Arm EXTERIOR DN 0270 Note: The hand of the unit must match the hand of the door. To determine the hand of the unit refer to the end flap of the cardboard carton that contains the header housing assembly. Refer also to the serial number stamp on the un- derside of the operator. The first letter of the serial number will indicate the"hand"of the operator. For example, L2G755640 indicates that the operator is a left hand unit. R2G755640 indicates that the operator is a right hand unit. Refer to Figure 3 below. Figure 3 NABCO Serol Number �O� L R 679726 M W1_7 ren,mi orae uusseco,vnvisouu o O o Operator serial numbers begins with a letter o 0 The letter not punched out indicates the hand E of the operator For instances,if an"R"Is Q o 0 0 visible, the operator is a Right Hand unit. DN 0276 Page 6 www.NabcoEntrances.com 7-26-07 a C.U.Swing Door Operator Installation Manual Below is a table of the major components that comprise a GT-400/8400 or GT500/8500 Installation. ITEM 5 ITEM 1 ITEM 3 0 ® ° 0 0 p O o0 0 0 0 ® 121-88481 Outswing Ann Assembly ITEM 6 41.8987-01 LH Operator for U Senes Control 21-0997 Inswing Track Assy(12 25") 41-8987-02 RH Operator for U Senes Control 121-09981 Inswing Track Assy.(21") ITEM 2 ITEM 4 RK® ° o o 1-0902 Inswing Ann ® ITEM 11 ° �� ®° � �° ° O o O � O� 41-8987-07 LH Clutchless Operator for Magnum Ctrl 0 B 41-8987-08 RH Clutchless Operator for Magnum Ctrl41-8987-09 LH Operator for Magnum Ctrl 21-3570 Inswing Ann Assy LH,204 � , 41-8987-10 RH Operator for Magnum Ctrl 213570 Inswing Ann Assy LH,313 213567 Inswing Ann Assy RH,204 LH Clutchless Operator for Analog Ctrl 21-35691 Inswing Ann Assy RH,313 RH Clutchless Operator for Analog Ctrl 11-1391 j LH Operator for Analog Ctrl 41-1512 Control,GT300&GT500 OS-USA 11-1390 RH Operatorfor Analog Ctrl 41-2342 Control,GT300&GT500 OS-Canada 41-2208 Control,GT500 Slow Mode-USA ITEM 7 ITEM 8 ITEM 9 ITEM 10 ITEM 13 ITEM 14 ITEM 16 41-3429 Control,GT500Slow Mode-Canada 0 0 0 0 0 O 0 ON OFF EXIT AUTO OFF o ON ® AUTO H OFF®O 1 < pN ® K °F F ITEM 12 ON p OFF H O p OFF HOLO-OPEN O 8�®®®®� O 1 0 0 0 0 0 EXIT 0 10-3527 22-1772-03 22.1772-04 22.1772-05 22-11350 ® 10-3528 tin Rocker Key Switch Key Svntch Momentary Rocker no noPEH Rocker o Switch Key Switch Switch o Switch „®„_ N;gvkLe 0 I ❑O 12-10292 Magnum Control wdh Brake Module Outsw., Inswing Control Motor/Gearbox ITEM 15 Rocker Switch Arm Assy. Arm Assy. ITEM# ITEM# ITEM# ITEM# ITEM# GT=466 U Series 13 or 14 5 3+4 or 6 15 1 ,GT-400 Magnum 7, 8, 9, 10, or 16 5 3+4 or 6 12 2 "-= GT-400 Analog 7,8, 9, 10, or 16 5 3+4 or 6 11 2 GT-8400 U Series 13 or 14 5 3+4 or 6 15 1 24-8901 I U Senes control GT-8400 Magnum 7,8, 9, 10, or 16 5 3+4 or 6 12 2 GT-8400 Analog 7,8, 9, 10,or 16 5 3+4 or 6, 11 2 GT-500 Magnum 7, 8, 9, 10, or 16 5 3+4 or 6 12 2 GT-500 Analog 7, 8, 9, 10, or 16 5 3+4 or 6 11 2 GT-8500 Magnum 7, 8, 9, 10, or 16 5 3+4 or 6 12 2 GT-8500 Analog 7,8, 9, 10, or 16 5 3+4 or 6' 11 2 7-26-07 www.NabcoEntrances corn Page 7 C.U.Swing Door Operator Installation Manual INSTALLATION: Steps 1 to 9 Bottom Load Steps 10-15 Side Load Unit Steps 16-22 Both Step 9-Remove material from packages and check contents: Remove all contents from the carton. Check all items to ensure you have the material you need before beginning the actual installation. Step 2-Remove access panel from header housing assembly: Carefully remove the header housing assembly from the cardboard carton. Using a Phillips screwdriver, remove the Access Panel(see Fig 1 on page 5). Use a pencil to mark the locations of the Access Panel Mounting Brackets. This will make it easy to place the brackets back in the correct position when re-installing the Access Panel. Refer to Fig- ure 5 below. Mark the location of the Access Panel Mounting Brackets with a pencil Note that when reinstalling the brackets,that the tabs on the brackets should be facing downward. Figure 5 OW T Step 3-Remove paperwork: ° DN 0078 Remove all decals, paperwork and parts bag from inside header and set to one side. Step 4-Install wiring in frame: All conduit and switch or sensor wires must be pulled through the frame or wall before mounting the operator housing. Refer to your separate Controller Installation Manual for wiring instructions. Step 5-Mount header housing assembly on door frame: Refer to figures on next page.The following instructions refer to mounting the unit on aluminum framing. If the unit is not being installed on an aluminum frame then adequate structural framing must be available for mounting. Note: There is a difference in the location of the operator spindle between inswing and outswing header housing as- semblies. Therefore the width of the base pivot plate on which the operator is mounted is varied according to the type of door, inswing, outswing, with or without finger guard, etc. Refer to Figure 7 Page 9. To ensure you are matching the correct header housing to the door you are working on, refer to the table on the above mentioned page. Once all wiring is in place, using the empty header mounting brackets as a template, hold the header against the frame, and mark the mounting holes on the jamb tubes as shown on the following page. Ensure bottom of header housing assembly is 1-1/8" up from the top of the door as shown in Figure 6 on Page 9. The center line of the three holes on the end mounting brackets must be located one(1) inch away from the edge of the door frame as shown. NABCO recommends the use of Rivnuts when mounting the header to aluminum framing. Using a#Q sized drill bit (0.332 DIA), drill out the four holes per bracket in the jamb tubes and countersink the holes 0.531 DIA x 100°and in- sert the supplied Rivnuts. Using a Rlvnut setting tool, expand the Rivnuts in the aluminum frame until they are"snug". Caution! Overtightening the Rivnuts will cause the threads to strip. Once all holes are properly drilled and Rivnuts installed, mount header housing to frame using the six 1/4-20 x 1"flat header screws provided.Affix the tape onto the end caps and mounting brackets to cover the mounting screws and end cap screws. NABCO recommends the use of Rivnuts when mounting the header to aluminum framing. On other types of installa- tions such as hollow metal door frames, adequate backing such as 2"x 10°wood backing is required above the top of the frame for anchoring the header housing to the wall. Using this method would require lag bolts instead of 1/4 x 20 Rivnuts to properly anchor the unit. Page 8 www NabcoEntrances corn 7-26-07 BOTTOM LOAD ONLY v V m Fi-gure 7 0 V Drill 25/64"diameter holes in jamb tube ON 0270 and insert Rivnuts for affixing housing 1"from inner assembly to aluminum framing or securely edge of pivot fasten to structural framing jamb to center line of holes ------------------------------- i� 1-1/8"between top of door and underside of housing assembly. A A Note:this dimension is to accommodate INSWING units. Base Plate B Outswing units can be lowered varies with door provided the arm has an configuration appropriate place to mount on the (refer to chart below) top rail of the door. B IF— ON 0270 oZi A=Base Plate dimension Mark holes for Cr Figure 6 B=Spindle Location r Drilng screws l oust holes and D Note: securely fasten to CD The illustrations on this page depict an installation to an aluminum door and o structural framing g frame. On other types of installations such as hollow metal door frames, Rivnuts must be 3 adequate backing such as 2"x 10"fir or spruce to provide structural framing is used to secure required above the to of the frame for anchorin the header housing to the housing to q p g g aluminum framing wall. Using this method would require lag bolts instead of 1/4 x 20 Rivnuts to _ properly anchor the unit. Position the end of the housing assembly to line up with the inner edge of the jamb ON0270 Fiqure 8 tube(on the pivot side) as shown. c CD Spindle Locations and Base Pivot Plate Sizes 1. 0 Inswing outswing o Model Pivot Type With Fin er uard No Fin er uard With Fin er uard No Fin er uard p B A B A B A B A m Spindle Loc. Base Plate Spindle Loc. Base Plate Spindle Loc. Base Plate Spindle Loc. Base Plate o GT-400 Butt/Offset N/A N/A 5" 2-1/2" N/A N/A 7-1/4" 4-3/4" Center Pivot 6" 3-1/2" 5" 2-1/2" 8-1/4" 5-3/4" 7-1/4" 4-3/4" GT-500 Butt/Offset N/A N/A 5" 2-1/2" N/A N/A 5" 2-1/2" Center Pivot 6" 3-1/2" 5" 2-1/2" 6" 3-1/2" 5" 2-1/2" cc m CD C CO Notes. N/A= Not Applicable m C.U.Swing Door Operator Installation Manual BOTTOM LOAD ONLY Step 6-Install wires in header housing assembly: Bring wires into housing assembly from lock side of header if possible since this is the side that is closest to the con- troller.Wires can be routed through the knockouts located at either end on the top of the header assembly. Using the supplied metal clips, route all loose wires through channels in header housing assembly and snap Into place in chan- nel as illustrated in Figure 10 below. Step 7-Install stop ring on operator: Refer to Figure 9 below. Once all wires are in place, the operator and controller can be mounted in place in the header housing assembly. Place operator on bench with the underside facing up as shown In Figure 9. Remove the Stop Ring Assembly from the plastic bag and it install on the operator using the supplied brackets and the(4) 5/16-18 FL. HD. Soc. Mach. Screws. Do not tighten the screws all the way down until the operator is installed in the header housing assembly and the arm is installed. Figure 9 Stop Ring Senal N ° ° o Front Mount Pins O ° OO / Front Mounts O ° �° ° LC DN 0276 Rear Mount Lovejoy coupling access Stop Ring Brackets AC�Sspanai�a hole for bottom load mO�adro operators. r°lanty A similar hole is located on the top side of the operator for side load units also. Figure 10 ma Wire Harness Snap Clip In Place Controller Steel clip Mounting Clip RR ®® DN 0270 Access Panel to Housing Assembly Page 10 www NabcoEntrances com 7-26-07 C U Swing Door Operator Installation Manual BOTTOM LOAD ONLY Step 8-Install operator in header housing assembly: If installing Analog control it might be necessary to mount a soft start capacitor on the operator prior to installing it in the header housing assembly. Refer to your Controller Installation Manual for additional information. Using a 9/16" deep socket and ratchet, remove the nuts and washers from the operator mounting bracket inside the header housing as- sembly. Place them on the top of the installed header housing assembly for easy reach. Holding the operator at an an- gle as shown in Figure 11 below, slip the operator Front Mounts over the pins and the Rear Mounts over the operator mounting brackets. Holding the operator up in place, install the two 9/16"flat washers and nuts on to the mounting bracket studs and tighten securely. Figure 12 illustrates an installed operator. Once installed, the operator spindle should be located at the correct distance from the jamb as shown in the dimensions chart on page 9. Figure 11 Figure 12 Tabs on the Front Mounts on operator cover brackets should be pointing Pivot Base Tabs downward. F ♦ DN 0270 ♦ 0' `\ Ensure that the switch harness is tucked be- tween housing assembly and operator mount- Ing bracket ♦ \ \ DN 027 Step 9-Install control mounting clip and controller: Snap controller mounting clip into housing extrusion and then snap control into mounting clip. Refer to figure 10 & 13. Note: Magnum or"U"series controls used on simultaneous pairs require two controls and mounting clips. . Figure 13 U Series Control �r� r Controller s �o. Mounting Clip DN 0140 Magnum Control DN 0139 7-26-07 www.NabcoEntrances.com Page 11 C.U.Swing Door Operator Installation Manual INSTALLATION: Steps 1 to 9 Bottom Load Steps 10-15 Side Load Unit Steps 16-22 Both Step 10-Remove material from packages and check contents: • Remove all contents from the carton. Check all items to ensure you have the material you need before beginning the actual installation Refer to Figure 4 for an illustration of the components that make up a typical C.U.system. Step 11-Remove access panel from header housing assembly: Carefully remove the header housing assembly from the cardboard carton. Using a Phillips screwdriver, remove the two Access panel retaining screws, refer to Figure 14 on the following page. Step 12-Remove paperwork: Remove all decals, paperwork and parts bag from inside header and set to one side. Step 13-Install wiring in frame: All conduit and switch or sensor wires must be pulled through the frame or wall before mounting the operator housing. Refer to your separate Controller Installation Manual for wiring instructions. Step 14-Mount header housing assembly on door frame: Refer to Figure 14 on next page. The following instructions refer to mounting the unit on aluminum framing. If the unit is not being installed on an aluminum frame then adequate structural framing must be available for mounting. Once all wiring is in place, drill two or three 1/4" holes through the back of the header housing to securely mount in place.These holes will be used to mount the header housing to the jambs.Wires can be routed out through the face of the jamb and into the back of the header housing.Alternatively, the unit can be ordered with knockouts located at either end on the top of the header assembly that can be used to route wires into. Note: It might be necessary to remove the operator and motor assembly from the housing to reduce the weight of the unit while positioning the unit on the frame to be_mounted. Note: There is a difference in the location of the operator spindle(on which the arm is mounted)between inswing and outswing header housing assemblies. Therefore, the position of the operator spindle is varied according to the type of door, be it inswing, outswing,with or without finger guard, etc.To ensure you are matching the correct header hous- ing to the door you are working on, refer to the table titled"GT-8400 and GT-8500-Spindle Locations"on the follow- ing page. Once holes are drilled, position the header housing on door frame so that the bottom of the header housing assembly is located 1-1/8" up from the underside of the door frame as shown in Figure 14. Using a pencil, scribe the holes for drilling the jamb tube. Remove header housing. Using the penciled circles for guides, drill the jamb tubes using a#Q sized drill bit(0.332 DIA), and countersink the holes 0.531 DIA x 100°. Insert the supplied Rivnuts. Using a Rivnut setting tool, expand the Rivnuts in the aluminum frame until they are"snug". Caution! Over M htening the Rivnuts will cause the threads to strip Once all holes are properly drilled and Rivnuts installed, mount header housing to frame using the six 1/4-20 x 1"flat header screws provided. NABCO recommends the use of Rivnuts when mounting the header to aluminum framing. On other types of installa- tions such as hollow metal door frames, adequate backing such as 2"x 10"wood backing is required above the top of the frame for anchoring the header housing to the wall. Using this method would require lag bolts instead of 1/4 x 20 Rivnuts to properly anchor the unit. Page 12 www.NabcoEntrances.com 7-26-07 SIDE LOAD ONLY N Side Load Header Only 0 4 Position the end of the housing assembly to line up with edge of the 1-3/4" Figure 14 jamb tube(on the pivot side)as shown. � • Coupling Access Hole Drill 1/4"holes through back of housing to securely mount header.Position housing on door frame and,using a pencil,mark holes for drilling iamb tube -.• = x.t.�b' behind Remove housing and using marked holes for guides,drill 0.332" - '='===_-' }_ •-•- - .. diameter holes through jamb tube Insert and expand Rivnuts into iamb tubes and mount housing on frame as shown If mounting to a wall,adequate backing is required for bolting the unit tot he i *,, "'^:'>•'k ;"��•.'-�;',.�;:� `- ,: .- wall Use lag bolts or a similar system for anchoring Note .'• ..:.; t' „,„ ,., . .,xE. •t;' ..".r".. :,'- Rivnuts must be used ." s ?' `vr to secure housing to yam, -- u;• `$ 1 Access panel retaining screw aluminum framing �� Door Stop 1-1/8"between top of door and underside of housing assembly ;''r,;r,.; Note:this dimension is to accommodate INSWING units _ Outswmg units can be lowered provided the arm has an E appropriate place to mount on the top of the door. Cr 0 Vo � DN 0279 "B" to o Spindle location dimension 1-3/4"Standard Overlap 3 varies with door configuration GT-8400 and GT-8500-Spindle Locations Dimension "B" 0 Inswing Outswing fn Model Pivot Type With Fingerguard No Fingerguard With Fingerguard No Fingerguard 0 0 0 Spindle Loc. Spindle Loc. Spindle Loc. Spindle Loc 0 v GT-8400 Butt/Offset N/A 5" N/A 7-1/4" R d Center Pivot 6" 5" 8-1/4" 7-1/4" 5 !A N GT-8500 Butt/Offset N/A 5" N/A 5" ' 0 Center Pivot 6" 5" 6" 5" co rn m c w Notes. N/A= Not Applicable °1 C.0 Swing Door Operator Installation Manual SIDE LOAD ONLY Step 95-Install operator in header housing assembly(if removed): Position operator and motor assembly inside header housing assemble and secure from the bottom with four(4)5/16-18 flat head screws as shown in Figure 15 below. Once installed, the operator spindle should be located at the correct distance from the jamb as shown in the dimensions chart on page 13. .� � �--�•. Figure 15 :. -°,',i• r ,,,'.'w::ar..4.a ' " :,. - s Secure operator through •7"� t•1._ ..;.x,`r,.'S=.* s ..=,mss_ underside of housing with four(4)5/16-18 flat head screws supplied. r Auxiliary Door Stop DN 0279 Page 14 www NabcoEntrances corn 7-26-07 C.U.Swing Door Operator Installation Manual Step 16-Installation of Arms and Tracks: (ALL MODELS) On outswing doors, remove the arm mounting bracket(refer to Figure 2 page 6)from the outswing arm assy. and in- stall on door as shown below. On inswing units, remove the inswing track(refer to Figure 2 page 6)from box and install on door as shown below(do not install the arm on to the operator spindle at this time). Dimension "C" - Outswing Arm Mounting Locations Distance From Inside Edge of Pivot Jamb to Center Line of First Arm Bracket Mounting Hole Outswin Model Pivot Type With Fingerguard No Fingerguard GT-400&GT-8400 Butt/Offset Not Applicable 12-7/16" Center Pivot 16" 15" GT-500&GT-8500 Butt/Offset Not Applicable 10-3/16" Center Pivot 13-3/4" 12-3/4" Attach arm bracket to door using 1/4"-20 F.H.M.S.(use Rivnuts or Nutserts or reinforce door Operator spindle Bottom load header • shown,same for side load ---------- — -------- 1-1/8"from top of door 1-1/2" to bottom of housing Dimensi n B assy. Dimension C DN 0270 Dimension "C" - Inswing Track Mounting Locations Distance From Inside Edge of Pivot Jamb to Center Line of First Mounting Hole Fjns:w:ing Standard Track(ST) 11-1/4" Inswing Panic Track PT 20-1/16" Model Pivot Type With Fingerguard No Fingerguard With Fingerguard No Fingerguard GT-400&GT-8400 Butt/Offset Not Applicable 8-1/4" Not Applicable Not Applicable Center Pivot 13" 12" 3-3/4" 2-3/4" GT-500&GT-8500 Butt/Offset Not Applicable 8-1/4" Not Applicable Not Applicable Center Pivot 13" 12" 3-3/4" 2-3/4" Attach arm bracket to door using 1/4"-20 F.H M S (use Rivnuts or Nutserts or reinforce door) Bottom load header shown,same for side y load ♦ ------------ --- --------------------------------------------------------- 1-1/8"from top of door to bottom of housing ------------------- imensi n B assy. 11/16"if using straight Dimension C arm for 0"reveal 1-9/16"if using"L" shaped arm for all other reveals DN 0270 7-26-07 www.NabcoEntrances com Page 15 C.U.Swing Door Operator Installation Manual Step 17-Outswing Arm Lengths: Using the chart below, determine the appropriate length of the outswing arm (dimension"D")and cut the supplied threaded rod to suit. Measure and cut the supplied plastic arm cover to suit rod length and slide over threaded rod. Assemble arm as shown in Figure 16 below. Figure 16 (Plan View) Determining Dimension "D" Door -o Frame Arm Reveal Housing Assembly (distance from (Bottom Load shown) face of door to back side of housing assembly) DN 0270 Dimension "D" Outswing Arm Length Distance from Center Line of Arm Elbow to Center Line of Bolt on Door Bracket Reveal Model Pivot Type 1-1/8" 2-1/8" 3-1/8" 4-1/8" 5-1/8" 6-1/8" GT-400&GT-8400 Butt/Offset 11-7/8" 12-7/8" 13-7/8" 14-7/8" 15-7/8" 16-7/8" Center Pivot 12-1/2" 13-1/2" 14-1/2" 15-1/2" 16-1/2" 17-1/2" GT-500&GT-8500 Butt/Offset 11-7/8" 12-7/8" 13-7/8" 14-7/8" 15-7/8" 16-7/8- Center Pivot 11-7/8" 12-7/8" 13-7/8" 14-7/8" 15-7/8" 16-7/8" Page 16 www NabcoEntrances.com 7-26-07 C.U.Swing Door Operator Installation Manual Step 18-Arm Pre-load on Magnum or Analog Controlled Units: (if installing a unit with a"U"series microprocessor skip to Step#20) Refer to Figures 17&18 below. In order to achieve correct back check and latch positions, the operator must be pre- loaded (spring wound up before the arm is affixed to the door) by approximately 130- 140°. This also rotates the cams (located on the top of the operator) around to the required position to open and close the micro switches at the correct point of door travel. With door closed and arm connected to the door, the scribe mark on the underside of the operator spindle should be parallel with the door. To properly pre-load operator and set arm in correct location on spindle, perform the following steps: a. Be certain operator/motor is plugged into controller. ! WARNING ! The controller has an electrical circuit built in to slow the,rotation of the operator arm while it is unwinding. Removing the pin while the motor is unplugged from the controller will allow the spindle and arm to unwind at high speed and can result in personal injury or damage. Great care must be taken not to dislodge pin or otherwise release the operator and arm unless the motor is, properly plugged in to the controller. b. With the operator fully unwound and the arm uninstalled, the position of the micro switch cam would be as shown in Figure 19 on the following page. C. Install the arm on the operator spindle in the unwound position. d. While tightly holding the arm,wind up the operator approximately 60 degrees. On bottom load units, insert a 1/8"Allen wrench or similar tool into the Lovejoy coupling access hole located on the bottom of the operator at the motor end. Refer to Figure 9. On side load units, insert a 1/8"Allen wrench or similar tool into the Lovejoy coupling access hole located on the top of the operator at the motor end. Refer to Figures 9 and 14. This will pin the motor and operator in the correct position and prevent them from unwinding. e. Remove the arm, rotate it"minus"60 degrees and reinstall it again. While holding arm, remove pin,wind up the spindle 60 degrees again and re-pin the*operator. Repeat this process in increments of approximatley 60 degrees to achieve the necessary fully loaded position of 130-140 degrees. It might be possible to wind the arm more than 60 degrees at a time, if so, that is acceptable. f. Inspect scribe mark on the underside of the spindle. With door closed and arm connected to the doorr, the scribe mark on the underside of the operator spindle should be parallel with the door. g. Once item (f) is confirmed, tighten set screw on the arm. Ensure the set screw on the arm is seated correctly in the groove on the operator spindle. Refer to Figure 23 on page 21. h. Once the arm is connected to the operator.spindle, connect the other end of the arm to the door bracket or track. Note:the easiest way to install the inswing arm into the track is to remove the 1/4"-20 screw from one end of the track and let it swing down.Allow the roller to contact and push againist the door and then swing the track back up so that the roller is inside the track and re-install the screw. Figure 17 Figure 18 Pre-loading a LH Inswing Operator Pre-loading a RH Outswing Operator Arm in r�?Ct Unwound 70-80---4 ; Wind arm Position / i I^. m 600 j \ °increments 60 Ann in ® Unwound Position 1 Bottom Load Housing Assy. 0 Arm in Wound Position Shown 70-80° Arm in Wound Position 60° Wind arm DN 0270 in 601 increments 7-26-07 www NabcoEntrances corn Page 17 C.U.Swing Door Operator Installation Manual Figure 19 Position of the adjustment cam in the fully unwound position on left and right hand operators. Magnum or Analog Controlled Units Only Figure 19 Latch Check Switch Wires / Magnum Control White&Green O /� Analog Control:Orange&Brown Position of cam on LEFT Hand operator shown with 00 spring FULLY UNWOUND R E \ Back Check Switch Wires Magnum Control:Red&Blue Analog Control:Yellow,White&Blue 'Back Check Switch Wires O Magnum Control:Red&Blue O Analog Control:Yellow,White&Blue Position of cam on RIGHT O Hand operator shown with spring FULLY UNWOUND o R Latch Check Switch Wires O \ Magnum Control:White&Green FAnalog Control:Orange&Brown DN 0270 Step 99-Check Position Adjustments on Analog or Magnum Controlled Units: Once the unit is mounted, the operator, control and arm is installed and the other half of the arm affixed to the door, the door can be used manually. To verify correct operator pre-load or check/change the desired position at which the door will go into back check and latch check, apply power to the units taking care to correctly connect the 120 VAC as outlined in the controller installation manual.Activate the unit. The door should go open, time out and close smoothly. If adjustment of check positions are required, perform the following steps: On a GT-400/500 Bottom Load Conversion Unit (CU): Only the back check cam is adjustable on a bottom load unit. Refer to Figure 20 on the following page. The cam as- sembly can be adjusted through an access hole located on the top of the header housing. Remove the plastic snap in cover and observe the micro switches and cam on the top of the operator. The position at which the door is switched into back check can be varied by rotating the cam shown in Figure 20.The rotation of this cam is adjustable by re- moving the black"set screw" and placing it in the adjustable position as shown.Then, by loosening the"cam hold down screw"and rotating the cam, the point at which the door is switched into back check can be varied (this applies to Magnum or Analog controlled systems only—the U series microprocessor does not use switches to control back check and latch positions). On a GT-8400/8500 Side Load Conversion Unit(CU): Refer to Figure 21 on the following page.The cam assembly must be accessed from inside the header housing as- sembly. Using a 5/16" box or open end wrench, loosen the cam hold down screw. Using a 1/4"open ended wrench, loosen the cam set screw and rotate the top cam to adjust the back check position or the bottom cam to adjust the latch check position. This applies to Magnum or Analog controlled systems only.The U series microprocessor does not use switches to control back check and latch positions. Note:Both the back check and the latch check positions can be varied. Page 18 www NabcoEntrances com 7-26-07 C.U.SHnng Door Operator Installation Manual Bottom Load Unit Only-Adjustment of Back Check Cam is made with Phillips Screwdriver from TOP of the Header Magnum or Analog Controlled Units Only The illustration below shows the procedure for repositioning the cam set screw to vary back check positions. To adjust, insert screw driver from top and loosen screws. Cam set screw with Phillips head Figure 20 in fixed factory position i; Short arm panic breakout micro-switch Set screw is moved ' here for the adjustable position ` Cam hold ' down screw with A Phillips head DN 0275 ^ r•,r _ ' Back check and i1 k- Latch check Micro-switches ¢' DN 0274 Side Load Unit Only-Adjustments of Back and Latch Check Cams are made with Wrench from SIDE of the Header Magnum or Analog Controlled Units Only The illustration below shows the procedure for repositioning the cam set screw to vary back check and latch check positions.To adjust, insert wrench from side and loosen screws. Setscrew with 1/4° Figure 21 Hex Head located in adjustable position }_ Short arm panic breakout micro-switch t'ti ' Cam hold ,> down screw with Hex head DN 0273' need a new picture from Back check and Latch check "' John. change this illustration. Micro-switches 0271 Notes: The Latch Check and Back Check switches illustrated above are not used with the"U"Series control. The short arm micro-switch is a panic breakout switch used on all inswing units. 7-26-07 www NabcoEntrances com Page 19 O: C.U.Swing Door Operator Installation Manual (Magnum or Analog controls only) Figure 22 below illustrates the correct position of the switch cams in the door CLOSED and door OPENED positions with the operator pre-loaded 130°- 140°. Figure 22 Breakout Switch Back Check Switch O Right Hand operator shown in DOOR CLOSED position. (ED ACUGARD limit switch(if used) Latch Check Switch Breakout Switch Back Check Switch (ED Right Hand operator shown in @ DOOR OPENED position. 0 V1!I n@0 Latch Check Switch Latch Check Switch O ° o Left Hand operator shown in DOOR CLOSED position. Back Check Switch Breakout Switch Latch Check Switch O ° o ° Left Hand operator shown in O DOOR OPENED position. Back Check Switch Breakout Switch DN 0277 Step 20-Arm Pre-loading on "U"Series Controlled Units: The NABCO"U" Series Control keeps track of the door's position via the motor encoder. Therefore the degree of pre- load is not as crucial as with the Magnum or Analog control. The degree of pre-load on the operator arm is at the discretion of the installer. More pre-load can be applied when more closing force is desired. Once the control is powered up and the door is programmed for stroke via the Handy Terminal, the position of the door and arm is saved in the memory of the U Series Controller. To install the arm on the spindle, perform the following steps: a. Be certain operator motor is plugged into controller. WARNING ! The controller has an electrical circuit built in to slow the rotation of the operator arm while it is unwinding. Unplugging the operator from the controller once the arm is wound up will allow the spindle and arm to unwind at high speed and can result in personal iniury or damage. Page 20 www NabcoEntrances com 7-26-07 C.U.Swing Door Operator Installation Manual b. For minumum door closing force: Install the arm on the operator spindle with a 45 degree pre-load. Install and connect control as Controller Installation Manual and program door stroke. Ensure the set screw on the arm is seated correctly in the groove on the operator spindle. Figure 23 Operator and Motor Assembly Ensure that set screw on ^ arm is seated in groove on operator spindle ' - Arm Assembly , DN 0270 Step 21-Install doorstop: On Side Load Units, open door to the full open point and position door stop shown in Figures 14& 15 so that it butts against the arm. Using a pencil mark the hole positions. Drill and tap for 1/4"-20 bolts. Secure arm stop to underside of housing with two(2) 1/4"-20 round head screws supplied. On Bottom Load Units, loosen stop ring brackets shown in Figure 9 on page 10, open door to the full open point and rotate the door stop so that it butts against the arm and tighten stop ring bracket retaining screws. Step 22-All units-Install wiring,and sensors as per the separate Controller Installation manual. Symptom Action/Cause Solution Operator does not 1. Re-secure or free up gears or couplings function. 1. Gears slipping or binding in 2. Reverse motor leads operator or coupling slipping between motor and operator 2. Motor is plugged in backwards Door is staying open on Spring is broken in the activation operator Replace spring Door slams closed. Clutch gear or woodruff keys Replace operator slipping in operator Motor spins on activation Check polarity of motor input Reverse motor leads but door does not open wires at connector on motor. Door begins to open then Clutch gear or woodruff keys Replace operator closes suddenly slipping in operator Door does not stay 1. Preload on swing arm is 1. Set pre-load on arm as explained on page 17 tightly closed. not correct. 2 Replace clutched operator with clutchless operator 2. Budding stack pressure excessive. 7-26-07 www NabcoEntrances corn Page 21 C.U.Swing Door Operator Installation Manual , NABCO Entrances Return Policy-Limited Warranty NABCO ENTRANCES INC. for its Gyro Tech product line, provides to its distributor a limited warranty, on Gyro Tech products. This warranty is: NABCO ENTRANCES INC.will exchange or repair, F.O.B.the plant, any component found defective in workmanship and/or material,subject to Nabco's inspection,for a period of one(1)year after installation or 18 months after manufacture,whichever comes first.Warranty does not include field service labor.The installing contractor/distributor will be responsible for installation and field service.This is NABCO ENTRANCES Inc.'s sole warranty. This warranty does not cover loss or damages resulting from causes beyond the manufacturer's control, misuse, neglect, accidents,windstorms, or other acts of God, or acts of terrorism.Warranty is for normal use and service. The warranty does not apply to equipment that has been repaired or altered so as to adversely affect conditions of operation.Warranty will not obligate NABCO for damages resulting from such alterations, misuse, or acts of God, or acts of terrorism. Extended Warranties -New Parts and Equipment Only Two-year warranties on all Gyro Tech entrance systems are available. The two(2)year warranty is the same as'the one(1)year warranty except for a period of two(2)years after installation or 30 months after manufacture whichever comes first.All orders requesting a multi year warranty must be included on the purchase order at the time of the original order to establish proper records.Any other extended warranty must be specifically approved and priced by NABCO Management. Warranty Seal on Operators All operators will contain a warranty seal placed over the cover and housing. The warranty-will become invalid if any operator is returned with the seal broken. Return of Warranty Parts NABCO must be promptly notified (within 2 weeks of failure)of all warranty claims.All parts for warranty claims must be returned to NABCO within the following two(2)weeks for US locations and six(6)weeks for all other locations. All parts must be returned freight prepaid and include a Return Material Authorization Tag/Number which is available by contacting the Customer Service Department.All items returned are subject to inspection and testing to determine the cause of failure. If in NABCO's determination: A. For all items,when the part returned is defective and within the terms of the warranty, it will be repaired or replaced.Any repaired item would carry the full warranty from original installation date. If the piece has been replaced, a credit memo will be issued against the replacement'invoice. Warranty parts are shipped prepaid via ground transportation by Nabco. Expedited delivery costs are paid by the distributor. B. For all items, if it is determined the part returned isnot defective and within the terms of the warranty the part will remain the property of the Distributor at the time of this determination. The disposition of the item will be agreed upon with the distributor The only options considered will be: 1. To return the item at the distributor cost. 2. To return it to stock less inspection and testing costs if the piece has not been used and remains saleable as a new part.A 20% restocking charge will apply and be paid by the distributor. 3. Discarded by NABCO. Non warranty Returns Applications for the return and credit of any parts item must be made in writing to Nabco Customer Service within 60 days of the date of our shipment. Only items listed on attached Nabco RMT tags will be considered. Parts that have been ordered incorrectly can be exchanged for the correct items provided Nabco Customer Service is notified in writing within 60 days of the date of our shipment and subsequent return authorization has been given. Credit for parts that have been ordered by the distributor and are no longer needed for repair in the field will be subject to the discretion of Nabco.A 20%stocking fee will apply. END. Page 22 www NabcoEntrances corn 7-26-07 LEGAL NOTICE Request for Bid Proposals NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County, New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M. Thursday, January 26,2017, at which time they will be publicly opened and read aloud, for New Town Hall Automatic ADA Compliant Entrance Door. Specifications may be obtained at the Office of the Southold Town Clerk during normal business hours. Request for additional information or inquires should be addressed to the James A. Richter, R.A., Southold Town Hall, PO Box 1179, Southold,NY 11971. Telephone: (631) 765-1560. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be accompanied by a Non-Collusive Bid Certificate, and 5% bid security. All bids must be marked "Bid on Entrance Door", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: January 3, 2017 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 12, 2017, AND FORWARD ONE (1 ) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK,PO BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 9th day of January , 2017, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. Automatic Door Town Hall lizabeth A. Neville outhold Town Clerk Sworn before me this 91h day of January , 2017. c-5�qi���,n �La� Notary Public LYNDA M. RUDDER Notary Public, State of New York No.01 RU6020932 Qualified in Suffolk County Commission Expires March 8,20 � Rudder, Lynda From: legals <legals@timesreview.com> Sent: Monday,January 09, 2017 9:04 AM To: Rudder, Lynda Subject: Re:Auto Door for publication Good morning, The legal notice has been scheduled to be published in the 1/12 edition of the Suffolk Times. Thank you and have a great day! Best regards, fpm \M1 TIM REVIEW Lindsay Denston Assistant Sales Coordinator 631.298.3200 ext. 235 631.354.8032 (direct) 631.298.0410(fax) Ldenston@timesreview.com www.timesreview.com From: "Rudder, Lynda" <Ivnda.rudder@town.southold.ny.us> Date: Monday,January 9, 2017 8:59 AM To: "Cushman,John" <John.Cushman@town.southold.nv.us>, Lindsay Riemer<legals timesreview.com>, "Lisa Finn (lisaahfinn@gmail.com)" <lisaahfinn@gmail.com>, "Michaelis,Jessica" <iessicam southoldtownnv.gov_>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.nv.us>, "Southold Local (denise southoldlocal.com)" <denise@southoldlocal.com>, "Dinizio,James" <]ames.dinizio town.southold.ny.us>, "Doherty,Jill" <jill.doherty town.southold.nv.us>, "Doroski, Bonnie" <Bonnie.Doroski@town.southold.nv.us>; "Ghosio, Bob" <bob.ghosio town.southold.ny.us>, Louisa Evans<lpevans0639O@gmail.com>, "Neville, Elizabeth" <E.Neville @town.southold.ny.us>, "Noncarrow, Denis" <denisn southoldtownnv.gov>, "Rudder, Lynda" <Ivnda.rudder town.southold.nv.us>, "Russell, Scott" <scottr southoldtownnv.gov_>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet town.southold.nv.us>,William Ruland <rulandfarm@vahoo.com>, "Duffy, Bill" <billd@southoldtownnv.gov>, "Hagan, Damon" <damonh southoldtownnv.gov>, "Silleck, Mary" <marvs southoldtownnv.go_v> Subject:Auto Door for publication Please publish in the 1/12 edition of the Suffolk Times and the Town website LEGAL NOTICE Request for Bid Proposals NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids will be received by the Town Clerk of the Town of Southold, Suffolk County,New York, at the Southold Town Clerk's Office, Town Hall, 53095 Main Road, Southold,New York 11971, until 2:00 P.M. Thursday,January 26, 2017, at which time they will be publicly opened and read aloud, for New Town Hall Automatic ADA Compliant Entrance Door. Specifications may be obtained at the Office of the Southold Town Clerk during normal business hours. Request for additional information or inquires should be addressed to the James A. Richter, R.A., Southold Town Hall, PO Box 1179, Southold,NY 11971. Telephone: (631) 765-1560. The Town Board of the Town of Southold reserves the right to reject any and all bids and to waive any defect or informality in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be accompanied by a Non-Collusive Bid Certificate, and 5% bid security. All bids must be marked "Bid on Entrance Door", and must be signed and sealed in envelopes plainly addressed to the Town Clerk, Town of Southold, Town Hall, 53095 Main Road, Southold,New York 11971. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: January 3, 2017 ELIZABETH A.NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON JANUARY 12, 2017,AND FORWARD ONE (1 ) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE,TOWN CLERK, PO BOX 1179, SOUTHOLD, NEW YORK 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board Southold Town Board - Letter Board Meeting of January 3, 2017 epfFO(,F RESOLUTION 2017-77 Item#4.16 ADOPTED DOC ID: 12657 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2017-77 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 3, 2017: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk's office to advertise for supplying and installing new ADA compliant power opening rear doors at Town Hall. Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Dinizio Jr,Ruland, Ghosio, Evans, Russell ABSENT: Jill Doherty Generated January 3, 2017 Page 25