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Home My WebLink AboutYellow Bags Stu F ELIZABETH A.NEVILLE,MMC �y� l/� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 e Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER �� ®Q Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 14, 2016 Dennis Wise Waste Zero 8540 Colonnade Center Drive Suite 312 Raleigh,NC 27615 Dear Mr Wise: Congratulations. At the regular Town Board meeting held on December 6, 2016, the Town Board accepted the bid of Waste Zero for supplying the Town Yellow Bags. A certified copy of the resolution is enclosed. The bid deposit will be returned to you. Thank you for your bid. Very truly yours, k-' -- Lynda M Rudder Deputy Town Clerk Ens. Southold Town Board- Letter Board Meeting of December 6, 2016 .°g°"°"°��, RESOLUTION 2016-1069 Item# 5.18 •8y�i�°'p ADOPTED DOC ID: 12543 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-1069 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 6, 2016: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Waste Zero to supply the town with yellow"town" garbage bags at the prices submitted in their bid received on November 17, 2016, all in accordance with the Town Attorney. t Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: James Dinizio Jr, Councilman SECONDER:William P. Ruland, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans, Russell - Rudder, Lynda From: Bunchuck, Jim Sent: Wednesday, November 30, 2016 3:31 PM To: Rudder, Lynda Subject: RE: Bags Oh,yeah I actually was going to tell you yesterday but forgot. From: Rudder, Lynda Sent: Wednesday, November 30, 2016 3:30 PM To: Burichuck, Jim Subject: Bags Are you accepting the 1 bid for bags? Lynda M Rudder Deputy Town Clerk Principal Account Clerk Southold Town Clerk's Office 53095 Main Road,PO Box 1179 Southold,NY 11971 631/765-1800 ext 210 631/765-6145 1 ®�ouuFFot,��oG ELIZABETH A.NEVILLE,MMC may. y Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 co = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS • Fax(631)765-6145 MARRIAGE OFFICERy� ao� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®j �► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2017 Plastic GarbaLye Bags Bid Opening 11/17/16 2:00 P.M. price per bag Small Medium Large Waste Zero $0.1253 $0.2313 $0.3469 8540 colonnade Center Drive Suite 312 Raleigh,NC 27615 Dennis Wise 800/866-3954 WasteZera f: 919.322.1205 t: 800.866.3954 8540 Colonnade Center Drive Save Money. Reduce Waste. Suite 312 Raleigh, NC 27615 info@wastezero.com www.WasteZero.com November 15,2016 Elizabeth Neville,Town Clerk Town of Southold Town Hall 53095 Main Road Southold, NY 11971 Re: Bid on Garbage Bags Dear Ms. Neville, WasteZero is pleased to submit a bid to the Town of Southold in response to your bid request for"Garbage Bags." We have received and reviewed all bid information and are confident that our firm has the resources to fulfill the Scope of Services outlined in those documents. We further state the submittal shall be firm for a period of 30 days. WasteZero supplies both high-quality, US-made bags and the valuable services to help get those bags into the hands of your residents. Our WasteZero Retail Store Distribution TM (RSD) program is our solution to managing the distribution of those bags to residents. BAG TYPE In this response,we are quoting: • 25"x 37"— 1.10 mil • 33"x 45"—1.25 mil • 38"x 52"—1.4 mil Bags will be printed with black ink with verbiage as requested by Town. We appreciate the opportunity to bid the Town of Southold.Should you have any questions, please do not hesitate to call. Bes regards, i Dennis Wise VP,Supply Sales 919-322-1228 WasteZero, Inc. WasteZero partners with municipalities to deliver the most effective waste reduction programs in the United States. We provide the expertise,supplies,support services,and financing to ensure that programs are successful. Our approach is to invest the resources needed to successfully implement programs and then share in the benefits and savings as a true partner. NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents,to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Print name Dennis Wise Corporate Title (if any) Vice President, Sales Company Name_WasteZero, Inc Mailing Address 8540 Colonnade Center Dr, Suite 210 Raleigh,NC 27615 Phone Number 919-322-1228 1 Bid on YEAR 2017 - 18 PLASTIC GARBAGE BAGS Town of Southold Garbage Bag Bid Specifications p. 2 of 7 TOWN GARBAGE BAG BID SPECIFICATIONS TERM OF BID: JANUARY 1,2017—DECEMBER 31,2018 NOTE: The quantity figures below are estimates only,based on past sales. While they are believed to be accurate,the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension Capacity/Strength Small 175,000 25"x 37" 16 gallons/1.10 mil Medium 350,000 33"x 45" 36 gallons/1.25 mil Large 250,000 38"x 52" 56 gallon/1.4 mil FILM SPECIFICATIONS: Virgin Hexene LLDPE or equal. Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: Bags are to be of 100%VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. BIDDERS MUST SUBMIT A SAMPLE BAG REPRESENTATIVE OF SIZE AND STRENGTH FOR EACH SIZE CATEGORY. IMPRINT (all lettering/images in black i • Text for Town Garbage Bag Rules: see Attachment#1 to this spec. ("Town Logo"to be supplied by Town) • At bottom of bag, in large type: Size of bag (e.g., "SMALL", "MEDIUM", OR"LARGE", on one line,to be followed by# of gallons (e.g., "16 GALLONS", or"36 GALLONS", or"56 GALLONS") on the same line. • Run Date: The date of bag production indicating MONTH and YEAR shall be imprinted on each bag in an easily visible location. `WAVE TOP' CLOSURE: All bags to be constructed to allow for easy tie closure when bag is full. Bags shall be constructed with four(4) flaps or"ears"at the top which, when opposite flaps are tied together,will result in secure closure of the bag and the formation of a"handle"by which the bag may be held. Flaps shall be not less than 4"tall and 3"wide. UPC `BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". Town of Southold Garbage Bag Bid Specifications p. 3 of 7 PACKAGING: • Style and Counts Bags shall be packaged in `sleeves' and `cases' (boxes) in the following manner: Bag Size #Bags per Sleeve # Sleeves per Case Small 5 20 Medium 5 50 Large 3 33 Bags in sleeves may be inter-leaved or perforated. • Insert and UPC Code Sleeves shall contain a paper insert no larger than 3"x 4",the color of which shall be different for each bag size, containing the UPC Bar Code, centered on the insert. Above the Bar Code shall be two lines of text as follows: First Line: "TOWN OF SOUTHOLD"; Second Line: appropriate size designation(e.g., "Small 16 Gallon" or"Medium 36 Gallon"or"Large 56 Gallon". Below the UPC Bar Code shall be the text: "Remember: Keep Your Bag Costs Down—RECYCLE!" ORDERS Orders for bags will be placed as needed,however,the Town expects to need 3-4 orders to receive its annual inventory. IF VENDOR PRICING IS BASED ON ORDERING A MINIMUM NUMBER OF BAGS, IT SHOULD STATE WHAT THAT MINIMUM THRESHOLD IS AS WELL AS THE ALTERNATE PRICE (for not meeting the threshold). DELIVERY THE CONTRACTOR SHALL SHIP ANY AND ALL ORDERS OF SOUTHOLD TOWN BAGS —OR PART THEREOF REQUIRED FOR THE TOWN TO MAINTAIN SUPPLY OF BAGS FOR ITS RESIDENTS - NOT LATER THAN SIX(6) WEEKS FROM THE DATE AN ORDER IS PLACED BY THE TOWN. If delivery of an order must be split,the contractor agrees it will not seek a higher price for the portion of the order shipped later. Defective Bags—Contractor agrees to replace any bags found to have manufacturing defects at any time after delivery at no cost to the Town of Southold. PRICE ADJUSTMENTSANCREASES The Town recognizes that the market price of mineral oil-based products can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey of other bag manufacturers. A price Town of Southold Garbage Bag Bid Specifications p. 4 of 7 PRICE ADJUSTMENTS/INCREASES (cont'd) increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price,the Town shall issue written approval of the change. Any approved increase(s) in price will become effective with the first order of bags placed thirty (30) calendar days or more after a request is received, in writing, by the Office of the Southold Town Clerk,53095 Main Rd., Southold,NY 11971. Price adjustments/increases shall be presented to the Town as a percentage of increase/decrease,which will be used to adjust vendor pricing accordingly. The price increase shall be limited to the actual increase incurred by the awarded vendor. Price adjustments/increases will not be retroactive. REJECTIONBY THE TOWN BOARD OFA REQUEST FOR A PRICE INCREASE WILL NOT FREEA VENDOR FROMITS'RESPONSIBILITIES UNDER A CONTRACT AWARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. Acknowledgement of foregoing requirements on price adjustments/increases (must be signed by bidder's authorized designee. Bid will be rejected if not signed.):yam. Dennis Wise Name (print) Signature TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s)will be grounds for refusal of orders and/or cancellation of the contract. MINIMUM BAG STRENGTH REQUIREMENTS TO MEET WHEN TESTED SIZE DART MACHINE TEAR DIRECTION DIRECTION SMALL 195 536 588 MEDIUM 270 556 806 LARGE 345 576 1024 Town of Southold Garbage Bag Bid Specifications p. 5 of 7 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE `TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR"ALTERNATIVE" PRICES;UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD,WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. January 1, 2015 —December 31, 2016 Item Price Per Bag Price Extended 1) "Small"Bags $0.1253 x 1,000 = _$125.30 2) "Medium"Bags $0.2313 x 1,000 = _$231.30 3) "Large"Bags $0.3469 x 1,000 = $346.90 PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS,ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. The Town reserves the right to reject any and all bids. Company_WasteZero, Inc By(Name)_Dennis Wise Position VP, Sales Address_8540 Colonnade Center Dr, Suite 210, Raleigh,NC 27615 Telephone No. 919-322-1228 Fax No. 919-322-1205 Town of Southold Garbage Bag Bid Specifications p. 6 of 7 BIDDERS MUST PROVIDE AT LEAST FIVE (5) CUSTOMER REFERENCES (to include at least three (3)municipalities) Company Contact Address Phone# Contract Amount City of Binghamton,NY Michael Dervay 38 Hawley St 607-722-7025 5-year contract Binghamton,NY $1,000,400.00 13901 Worcester, MA Bob Fiore 455 Main St 508-929-1300 $558,500.00 (yr-1 Worcester, MA 01608 of 3-year contract) City of Malden, MA Bob Knox 200 Pleasant St 781-397-7162 $612,500.00 (3- Malden, MA 02148 year contract) City of Plantation, FL Luigi Pace 3831 Northwest 21St 561-202-2075 $421,800.00 (yr.1 Ave of 7-year contract) Pompano Beach, FL 33073 City of Concord,NH Adam Clark 41 Green St 603-230-3912 $438,500.00 (5 yr Concord,NH 03301 contract) Southold Town Garbage Bag Specifications ATTACHMENT 1 TOWN OF SOUTHOLD "TOWN GARBAGE BAG"RULES pF SO(/Tyolo Town Logo (9" diameter) • THIS BAG IS INTENDED FOR ALL NON-RECYL,4BLE HOUSEHOLD KITCHEN GARBAGE. (Bulky"rubbish"items must be disposed of separately by your carter or delivered to the transfer station over the vehicle scales). • All bags must be closed securely and tied using flaps at top of bag. FLAPS TIED PROPERLY WILL CREATE A"HANDLE" TO LIFT BAG. • "Town Bags" are required BOTH for curbside pickup AND for garbage "self-hauled"by residents to the Cutchogue Transfer Station(operating hours 7:00 am—5:00 pm, 7 days a week, except holidays). • Vehicles bringing garbage to the Transfer Station must display valid permit(available ONLY at Town Hall) or pay a separate single entry fee. SOUTHOLD RECYCLES! • BUY FEWER TRASH BAGS—AND SAVE MONEY—BY RECYCLING. RECYCLABLES DO NOT GO IN THESE TRASH BAGS. • You can also reduce your waste handling costs by: ➢ Composting food waste ➢ Re-using or giving away used but useable items ➢ Buying goods with recyclable packaging ➢ Avoiding goods with excess packaging. For questions or more information check out the Southold Town website at http://southoldtownngov, place cursor over"Government", click on"Departments" and go to "Waste Management" (or call (63 1) 734-7685). About WasteZero Full legal name: WasteZero, Inc. Business type: Corporation Total number of employees: 89 Number of years in business: 26 Gross sales for last three years: Privately held; do not disclose sales figures Principals: Mark Dancy Full legal name: WasteZero, Inc. Tax ID number: 570936996 NAICS code: 924110 (Waste management program administration) 326111 (Trash bags, plastics film,single wall or multiwall, manufacturing) Date firm was incorporated:7/2/1991 MISSION STATEMENT WasteZero helps municipalities deliver the most effective waste reduction programs in the United States. We provide the expertise,supplies, support services, and financing to ensure that programs are successful, working as a true partner with our customers. DESCRIPTION Founded in 1991,WasteZero delivers programs that reduce waste going into landfills and incinerators, improve recycling rates, and generate revenue. We are the nation's leading provider of proven and practical waste reduction programs.We partner with municipalities throughout the US to develop innovative programs and services that reduce the amount of waste deposited into landfills and burned in incinerators, increase recycling, and generate savings and revenue.With more than 800 municipal partners—more than any other company in the US—WasteZero provides best-in-class services that include WasteZero Trash MeteringT1 programs and Pay-As-You-Throw conversion programs proven to reduce solid waste 44%annually on average. We have not had any contracts cancelled within the last 24 months. WasteZero manufactures 99%of the supplies that support our programs, including customized plastic trash bags made in the US with the industry's state-of-the-art technology.The WasteZero Retail Store Distribution ProgramT°°offers trash bag warehousing and inventory management, accounting and reporting, and more. WasteZero has offices in North Andover, MA, Raleigh, NC, and Murrells Inlet,SC. We are a certified Benefit Corporation, recognized two years in a row as"Best for the Environment"for meeting and exceeding exacting business,social,and environmental standards as judged by the independent, non-profit"B Lab". MANUFACTURING PLANT/FACILITIES WasteZero Manufacturing Plant 129 Ron Joye Road Hemingway,SC 29554 Machinery/Equipment All blown film extrusion is made on three-layer co-extrusion lines. Each of our bag lines are from multiple vendors and are able to produce a variety of products, including drawstring,side seal, bottom seal, and star seal bags. Each line has printing capability. Additionally,WasteZero is equipped to package our products in a variety of ways, including on rolls or in folded form, and we offer a variety of specialty packaging options as well. Capacity for Production The WasteZero facility is able to produce approximately 30 million pounds per year of plastic film. 1 Our-Products Supplies WasteZero Programs WasteZero Trash Metering PAYT Conversions Specialized Bags Supplies Cash PAYT at Convenience • WasteZero Trash Custom tailored to meet your Center/Transfer Station to MeteringTM program needs WasteZero Trash Metering'"° • Recycling Program Services • Yard waste a Program design Tags to WasteZero Trash • Composting • Annual bag pricing Metering'"" recommendations • Curbside Specialized PAYT Tags and a Program launch planning • Transfer Station Stickers • Communication (print,web, press) Variable Rate Carts to Equipment* 0 Local Distribution Centers WasteZero Trash MeteringTM • Bins • Retail Store Distribution TM • Carts (of WasteZero Trash • Recycling containers MeteringTm bags), including: • Composting units — Retail order processing &fulfillment — A/R collections — Logistics — Inventory monitoring and controls • Accounting and reporting for program revenues and costs • Toll-free number support for *Equipment is provided only as residents part of a WasteZero Trash • Municipal web page with MeteringTM program. resident program information • Support for community education • Support for resident rebate program (if applicable) MANUFACTURE OF BAGS WasteZero makes all of its plastic bags in our 24/7 state-of-the-art manufacturing facility in Hemingway, SC, providing jobs for nearly 70 local residents. We have four bag lines, a best-in-class extrusion process, and highly customized bag-making and printing capabilities. Finally, we count and code each bag; our secure supply chain starts in manufacturing. WASTEZERO BAGS With WasteZero bags, you can count on quality unmatched in the industry. We make our bags with three-ply technology using metallocene, adding more reinforcement, strength, and durability than most available polyethylene bags. All WasteZero bags have recycled content. Additionally, we manufacture and customize bags exactly to your needs with options that include: • Closure types: Drawstring or twist-tie bags • Sizes: Width, length, and height dimensions created precisely to meet your needs 2 • Gauge: Standard gauge ranges from 1.2 mil to 2.55 mil • Colors: Colors and customized printing for both trash and recycling bags • Dispensing options: Including coreless rolls, interleafed rolls, and fold-flats • Packing options: Including sleeves or chipboard boxes • Inserts: Customized inserts to convey the information, instructions, or images you want • Content: While all WasteZero plastic trash bags contain recycled content (typically 25%)we can adjust that percentage based on customer request. Additionally, we have the capabilities to produce degradable bags. Southold's Team NAME TITLE YEARS EXPERIENCE FCONTACT NUMBER Mark Dancy President 25 years 843-933-4143— Sales Dennis Wise VP,Sales 20 yrs. municipal 919-322-1228 service,5 yrs.with WZ 30 years sales, Dawn Currie Manager Pricing and marketing,customer 843-299-0351 Corporate Accounts service (17 with WasteZero) Carli Blandford Rep or Regional Sales g years 843-299-0353 Program Management and Customer Service Customer Service 24 years in customer Natalie Howell Manager service (10 yrs.with 843-933-4128 WasteZero) Customer Service 6 yrs.customer service Aftene Poston Associate (5 years with 843-933-4130 WasteZero Customer Service 5 yrs.total (3 with Deborah Sumpter Associate WasteZero) 843-933-4146 Customer Service 5 yrs. customer service Treva Pressley Associate (2 with WasteZero) 843-933-4147 Plant Management Dan Jones VP Operations& Plant 34 years of experience 843-933-4141 Manager plastics industry 3 References WasteZero References NAME TITLE . 'STATE/TOWN PHONE TYPE OF PROGRAM Bob Knox Director of Malden, MA 781-397-7162 RSD+Accounting Public Works Bob Fiore Assistant Commissioner, Worcester,MA 508-929-1300 RSD Public Works Dave Hickox DPW Director Dartmouth, MA 508-999-0740 RSD+Accounting Will Cronin Recycling Coordinator Middletown, RI 401-842-6519 RSD+Accounting Paul Tilton Director of Public Works Sandwich, MA 508-833-8002 RSD+Accounting Edward Consaul Director of Public Works Plantation,FL 954-452-2535 RSD Quality Control Procedures and Safety CompliaAnAce ..--. Our quality control system is based on ISO 9002/2008 principles and requirements. TESTING WasteZero engages state-of-the art testing capabilities to ensure that its plastic bags are exactly what we say they are—and exactly what's requested. We test nearly every roll of film we extrude in-house and meet or exceed ASTM International standards(formerly known as the American Society for Testing and Materials,a globally recognized leader in the development and delivery of international voluntary consensus standards), including — ASTM D882,testing tensile,elongation,yield, and modulus gauge instruction — ASTM F1306,testing penetration resistance (or, puncture resistance) — ASTM D1894,examining the co-efficient of friction, specifically providing information on the "openability" of a drawstring or twist tie bag — ASTM D2103,testing film gauge (thickness) properties — ASTM D6988,determining the thickness of plastic film, using dial indicators at the extrusion process BAG MAKING During the bag-making process,we check the roll weight every 15 minutes to ensure A)the correct number of bags per roll and B)correct gauge. BAG PACKING During the bag-packing process,we record every case weight to ensure that the correct number of bags is packed into the case. We also re-check gauge at this juncture as well. SAFETY WasteZero strives to continuously improve its safety and environmental performance and have clear policy objectives in place. 4 • Developing and improving programs and procedures to assure compliance with all applicable laws that personnel are properly trained and provided with appropriate safety and emergency equipment and regulations • Ensuring • Taking appropriate action to correct hazards or conditions that endanger health,safety or the environment • Considering safety and environmental factors in all operating decisions including planning and acquisition • Using energy efficiently throughout our operations • Encouraging personal accountability and emphasizing compliance with standards and conformance with Company policies,as well as best management practices during employee training and performance reviews • Monitoring our progress through periodic evaluations WasteZero complies with all OSHA-directed policies and regulations as they apply to accident investigation. Additionally,Waste Zero has a written program that complies with OSHA standards for hazardous chemicals. SAFETY RECORD AND DOCUMENTATION • WasteZero is in compliance with all applicable federal,state, and local health,environmental and safety laws,standard codes,and ordinances. • We are able to supply written safety programs(via our company Environmental,Safety,and Health Manual)training, records,and permits. WasteZero, Inc. is confident they can supply product to meet your needs 5 Page 1 of 2 O cK o _ --�•=_ ��vr' �v�y"' w�vz 0 cr+ —i m qm C W * N �Mo: -4 to n y D zZIoc) 40 r o - r D O '� Z Cin 00 z X O z W CO .� O c Im �' NJ � p = `o o O r w Im CO z - `t F N v - - Z "1 > rn -`� 0 wLm �v �.. wo O Z m CD m p Z C' o ,, , 4 M w rn J162016101201w 544J31CBBl M 4E8 After printing this label, 1.Use the'Pnnt'button on this page to print your label to your laser or inkjet printer 2. Fold the printed page along the horizontal line. 3. Place label in shipping pouch and affix it to your shipment so that the barcode portion of the label can be read and scanned Warning Use only the printed original label for shipping. Using a photocopy of this label for shipping purposes is fraudulent and could result in additional billing charges,along with the cancellation of your FedEx account number Use of this system constitutes your agreement to the service conditions in the current FedEx Service Guide,available on fedex.com.FedEx will not be responsible for any claim in excess of$100 per package,whether the result of loss,damage,delay, non-delivery,misdelivery,or misinformation, unless you declare a higher value,pay an additional charge,document your actual loss and file a timely claim Limitations found in the current FedEx Service-Guide apply.Your right to recover from FedEx for any loss, including intrinsic value of the package, loss of sales,income interest,profit,attorney's fees,costs, and other forms of damage whether direct,incidental,consequential,or special is limited to the greater of$100 or the authorized declared value. Recovery cannot exceed actual documented Ioss.Maximum for items of extraordinary value is$1,000,e.g.jewelry,precious metals,negotiable instruments and other items listed in our ServiceGuide.Written claims must be filed within strict time limits,see current FedEx Service Guide. https://www.fedex.com/shipping/html/eilHPrintIFrame.html 11/14/2016 #13026 STATE OF NEW YORK) ) SS: COUNTY OF SUFFOLK) Karen Kine of Mattituck, in said county, being duly sworn, says that she is Principal Clerk of THE SUFFOLK TIMES, a weekly newspaper, published at Mattituck, in the Town of Southold, County of Suffolk and State of New York, and that the Notice of which the annexed is a printed copy, has been regularly published in said Newspaper once each week for 1 week(s), successfully commencing on the 3rd day of November, 2016. Principal Clerk Sworn to before me this day of LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Sec- tion 103 of the General Municipal Law, that sealed bids are sought and request- emPISIMA VOLINSKI t ed or the purchase of PLASTIC GAR- y pUpl.lc-5JAIE OF NEW YORK BAGE BAGS by the Town of Southold �e94A� � , N9 fl1uQ6105050 I for Calendar Year 2017-8. Specifica :!. gy@iifl@o i0 Suffolk county tions and bid proposal form may be ob= , tained at the Office of the Town Clerk, ; MV G®IY1ff115910n Ea<Pltes Februory 28,2020 Town of Southold,Town Hall,PO Box { 1179,53095 Main Road,Southold,New York 11971.` The sealed'bid,togeiher with a Non collusive Bid Certificate and bank raft k• or certified check in the amount of $100.00,will be-received by the Town Clerk,at the Southold Town Hall,PO Box 1179,53095 Main Road,Southold; iNew York, until 2:00 P.M., Thursday, November'17,2016 at which time they will be opened and read aloud in public. 4 The Town Board of the Town of South- old reserves the right to reject any and all bids and waive any and all mformah- ties in any bid should,it be deemed in i the best interest of the Town of South old to do so. i All bids must be signed and sealed in envelopes plainly marked "Bid'on Garbage Bags", and submitted to the Office of the Town Clerk.The bid price shall not include any tax,federal,state, or local,from which the Town of South- old is exempt. ' Dated•October 25,2016 ELIZABETH A NEVILLE ( SOUTHOLD TOWN CLERK 't 13026-1T 11/3 - STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) ELIZABETH A. NEVILLE, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 25th day of October_, 2016, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York,to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York. 2017-18 Yellow Bag Bid blizabeth A.Neville Southold Town Clerk Sworn before me this 25th day of Oct r Notary Public LYNDA M. RUDDER Notary Public,State of New York No.01 R U6020932 Qualified in Suffolk County Commission Expires March 8,20 Ij i Rudder, Lynda From: legals <legals@timesreview.com> Sent: Tuesday, October 25, 2016 11:56 AM To: Rudder, Lynda Subject: Re:Yellow Bags Notice FOR PUBLICATION The legal notice has been scheduled to be published in the 11/3 edition of the Suffolk Times. Thank you! TIMES t"� IFEW \7 Lindsay Riemer Assistant Sales Coordinator 631.298.3200 ext. 235 631.354.8032 (direct) 631.298.0410(fax) Iriemer@timesreview.com www.timesreview.com From: "Rudder, Lynda" <Ivnda.rudder@town.southold.nv.us> Date:Tuesday, October 25, 2016 11:56 AM To: "Cushman,John" <John.Cushman@town.southold.nv.us>, Lindsay Riemer<legals@timesreview.com>, "Lisa Finn (lisafinn@gmail.com)" <lisafinn@gmail.com>, "Michaelis,Jessica"<iessicam southoldtownny.gov>, "Reisenberg, Lloyd" <Lloyd.Reisenberg@town.southold.nv.us>, "Southold Local (denise@southoldlocal.com)"<denise@southoldlocal.com>, "Dinizio,James" <iames.dinizio@town.southold.nv.us>, "Doherty,Jill" <iill.dohertv town.southold.nv.us>, "Doroski, Bonnie" <Bonnie.Doroski@town.southold.nv.us>, "Ghosio, Bob" <bob.ghosio@town.southold.nv.us>, Louisa Evans <Ipevans06390@gmail.com>, "Neville, Elizabeth" <E.Nevil le@town.southold.ny.us>, "Noncarrow, Denis" <denisn@southoldtownny.gov>, "Rudder, Lynda" <Ivnda.rudder@town.southold.nv.us>, "Russell, Scott" <scottr@southoldtownny.gov>, "Standish, Lauren" <Lauren.Standish@town.southold.nv.us>, "Tomaszewski, Michelle" <michellet@town.southold.nv.us>, William Ruland <rulandfarm@vahoo.com>, "Duffy, Bill" <billd@southoldtownny.gov>, "Hagan, Damon" <damonh@southoldtownnv.gov_>, "Silleck, Mary" <marvs@southoldtownny.gov> Cc: "Bunchuck,Jim" <ibunchuck@town.southold.nv.us> Subject:Yellow Bags Notice FOR PUBLICATION Please publish in the 11/3 edition of the Suffolk Times and the town website.Thank You. 1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested or the purchase of PLASTIC GARBAGE BAGS by the Town of Southold for Calendar Year 2017-8. Specifications and bid proposal form may be obtained at the Office of the Town Clerk, Town of Southold, Town Hall, PO Box 1179, 53095 Main Road, Southold,New York 11971. The sealed bid, together with a Non-collusive Bid Certificate and bank raft or certified check in the amount of$100.00, will be received by the Town Clerk, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold,New York, until 2:00 P.M., Thursday,November ,2016 at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Garbage Bags", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: October 25, 2016 ELIZABETH A. NEVILLE SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 3,2016 AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO ELIZABETH NEVILLE, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: The Suffolk Times Town Board Members Town Attorney Dodge Reports Brown's Letters Burrelle's Information Services Town Clerk's Bulletin Board Solid Waste Coordinator Bunchuck NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid. Signed: Print name Corporate Title (if any) Company Name Mailing Address Phone Number Bid on YEAR 2017- 18 PLASTIC GARBAGE BAGS Town of Southold Garbage Bag Bid Specifications p. 2 of 7 TOWN GARBAGE BAG BID SPECIFICATIONS TERM OF BID: JANUARY 1, 2017—DECEMBER 31,2018 NOTE: The quantity figures below are estimates only,based on past sales. While they are believed to be accurate, the town does not commit herein to Purchase from the bidder a specific number of bags. In addition, the town will not be bound to purchase bags based on a bidder's minimum production requirements. COLOR: Bright Yellow SIZES AND ESTIMATED QUANTITIES Size Quantity Dimension Capacity/Strength Small 175,000 25" x 37" 16 gallons/1.10 mil Medium 350,000 33" x 45" 36 gallons/1.25 mil Large 250,000 38"x 52" 56 gallon/1.4 mil FILM SPECIFICATIONS: Virgin Hexene LLDPE or equal. Tubular construction, flat bottom side seals water based solvent/organic pigment inks. NOTE: Bags are to be of 100% VIRGIN plastic fiber, no fillers, AND NO PRE- OR POST-CONSUMER RECYCLED PLASTIC CONTENT. Bags are to be bright yellow in color with black print. BIDDERS MUST SUBMIT A SAMPLE BAG REPRESENTATIVE OF SIZE AND STRENGTH FOR EACH SIZE CATEGORY. IMPRINT (all lettering/images in black • Text for Town Garbage Bag Rules: see Attachment#1 to this spec. ("Town Logo"to be supplied by Town) • At bottom of bag, in large type: Size of bag (e.g., "SMALL", "MEDIUM", OR"LARGE", on one line,to be followed by# of gallons (e.g., "16 GALLONS", or"36 GALLONS", or"56 GALLONS") on the same line. • Run Date: The date of bag production indicating MONTH and YEAR shall be imprinted on each bag in an easily visible location. `WAVE TOP' CLOSURE: All bags to be constructed to allow for easy tie closure when bag is full. Bags shall be constructed with four(4) flaps or"ears" at the top which, when opposite flaps are tied together, will result in secure closure of the bag and the formation of a"handle"by which the bag may be held. Flaps shall be not less than 4"tall and 3"wide. UPC `BAR' CODE: Universal product code to be included in each sleeve as indicated below under "Packaging". Town of Southold Garbage Bag Bid Specifications p. 3 of 7 PACKAGING: • Style and Counts Bags shall be packaged in `sleeves' and `cases' (boxes) in the following manner: Bag Size #Bags per Sleeve # Sleeves per Case Small 5 20 Medium 5 50 Large 3 33 Bags in sleeves may be inter-leaved or perforated. • Insert and UPC Code Sleeves shall contain a paper insert no larger than 3"x 4", the color of which shall be different for each bag size, containing the UPC Bar Code, centered on the insert. Above the Bar Code shall be two lines of text as follows: First Line: "TOWN OF SOUTHOLD"; Second Line: appropriate size designation(e.g., "Small 16 Gallon" or"Medium 36 Gallon" or"Large 56 Gallon". Below the UPC Bar Code shall be the text: "Remember: Keep Your Bag Costs Down—RECYCLE!" ORDERS Orders for bags will be placed as needed,however,the Town expects to need 3-4 orders to receive its annual inventory. IF VENDOR PRICING IS BASED ON ORDERING A MINIMUM NUMBER OF BAGS, IT SHOULD STATE WHAT THAT MINIMUM THRESHOLD IS AS WELL AS THE ALTERNATE PRICE (for not meeting the threshold). DELIVERY THE CONTRACTOR SHALL SHIP ANY AND ALL ORDERS OF SOUTHOLD TOWN BAGS —OR PART THEREOF REQUIRED FOR THE TOWN TO MAINTAIN SUPPLY OF BAGS FOR ITS RESIDENTS - NOT LATER THAN SIX (6) WEEKS FROM THE DATE AN ORDER IS PLACED BY THE TOWN. If delivery of an order must be split, the contractor agrees it will not seek a higher price for the portion of the order shipped later. Defective Bags —Contractor agrees to replace any bags found to have manufacturing defects at any time after delivery at no cost to the Town of Southold. PRICE ADJUSTMENTS/INCREASES The Town recognizes that the market price of mineral oil-based products can fluctuate widely during the course of a contract awarded pursuant to this bid, and will consider justified requests for an upward adjustment(s) in price after award. Requests for price increases based on the cost of materials must be supported by appropriate written documentation by the manufacturer's published price lists or similar documentary evidence. The reasonableness of the request will be determined by comparing the request with the Producer Price Index or by performing a market survey of other bag manufacturers. A price Town of Southold Garbage Bag Bid Specifications p. 4 of 7 PRICE ADJUSTMENTSANCREASES (cont'd) increase from a vendor's supplier alone is not sufficient documentation. If the Southold Town Board agrees to and approves an upward adjustment in price, the Town shall issue written approval of the change. Any approved increase(s) in price will become effective with the first order of bags placed thirty (30) calendar days or more after a request is received, in writing, by the Office of the Southold Town Clerk, 53095 Main Rd., Southold,NY 11971. Price adjustments/increases shall be presented to the Town as a percentage of increase/decrease,which will be used to adjust vendor pricing accordingly. The price increase shall be limited to the actual increase incurred by the awarded vendor. Price adjustments/increases will not be retroactive. REJECTION BY THE TOWN BOARD OFA REQUEST FOR A PRICE INCREASE WILL NOT FREE A VENDOR FROM ITS'RESPONSIBILITIES UNDER A CONTRACT AWARDED PURSUANT TO THIS BID. Price decreases are acceptable on invoice(s) presented for payment without documentation. Acknowledgement of foregoing requirements on price adjustments/increases (must be signed by bidder's" authorized designee. Bid will be rejected if not signed.): Name (print) Signature TESTING: At least once during the contract period the Town will have an independent laboratory test bags selected at random from inventory. Failure to meet bag specifications as determined by this test(s) will be grounds for refusal of orders and/or cancellation of the contract. MINIMUM BAG STRENGTH REQUIREMENTS TO MEET WHEN TESTED SIZE DART MACHINE TEAR DIRECTION DIRECTION SMALL 195 536 588 MEDIUM 270 556 806 LARGE 345 576 1024 Town of Southold Garbage Bag Bid Specifications p. 5 of 7 SOUTHOLD TOWN PLASTIC GARBAGE BAG BID COST PROPOSAL The Vendor shall provide a bid price per 1,000 bags meeting all of these specifications, furnished and delivered. NOTE: BIDDERS ARE TO SUBMIT ONE AND ONLY ONE `TOTAL BID PRICE' IN RESPONSE TO THIS SOLICITATION. BIDS CONTAINING MULTIPLE OR"ALTERNATIVE" PRICES,UNLESS BASED SOLELY ON A PRODUCTION THRESHOLD, WILL BE WILL BE DEEMED UNRESPONSIVE TO THIS SOLICITATION AND WILL NOT BE ACCEPTED. January 1, 2015 —December 31, 2016 Item Price Per Bag Price Extended 1) "Small"Bags x 1,000 = 2) "Medium" Bags x 1,000 = 3) "Large" Bags x 1,000 = PLEASE COMPLETE ALL REQUESTED INFORMATION. OMISSIONS,ADDITIONS OR ALTERATIONS TO THE PROPOSAL MAY RESULT IN THE DISQUALIFICATION OF THE BID. The Town reserves the right to reject any and all bids. Company By (Name) Position Address Telephone No. Fax No. Town of Southold Garbage Bag Bid Specifications p. 6 of 7 BIDDERS MUST PROVIDE AT LEAST FIVE (5) CUSTOMER REFERENCES (to include at least three (3) municipalities) Company Contact Address Phone# Contract Amount Southold Town Garbage Bag Specifications ATTACHMENT 1 TOWN OF SOUTHOLD "TOWN GARBAGE BAG"RULES pF SO(/ryolo. • Ao NOV Town Logo (9" diameter) • THIS BAG IS INTENDED FOR ALL NON-RECYLABLE HOUSEHOLD KITCHEN GARBAGE. (Bulky "rubbish" items must be disposed of separately by your carter or delivered to the transfer station over the vehicle scales). • All bags must be closed securely and tied using flaps at top of bag. FLAPS TIED PROPERLY WILL CREATE A "HANDLE" TO LIFT BAG. • "Town Bags" are required BOTH for curbside pickup AND for garbage "self-hauled"by residents to the Cutchogue Transfer Station (operating hours 7:00 am—5:00 pm, 7 days a week, except holidays). • Vehicles bringing garbage to the Transfer Station must display valid permit(available ONLY at Town Hall) or pay a separate single entry fee. SOUTHOLD RECYCLES! • BUY FEWER TRASH BAGS —AND SAVE MONEY—BY RECYCLING. RECYCLABLES DO NOT GO IN THESE TRASH BAGS. • You can also reduce your waste handling costs by: ➢ Composting food waste ➢ Re-using or giving away used but useable items ➢ Buying goods with recyclable packaging ➢ Avoiding goods with excess packaging. For questions or more information check out the Southold Town website at http://southoldtownn.gov, place cursor over"Government", click on"Departments" and go to "Waste Management" (or call (63 1) 734-7685). Southold Town Board - Letter Board Meeting of September 20, 2016 RESOLUTION 2016-864 Item# 5.29 ADOPTED DOC ID: 12289 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2016-864 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 20, 2016: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2017: Bulk Sand for the Highway Department Milk for the Human Resource Center Purchase of Police Department Uniform Clothing Cleaning of Police Department Uniform Clothing Household Hazardous Waste Removal Vehicle Scale Maintenance and Service Yellow Bags Elizabeth A. Neville Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Robert Ghosio, Councilman AYES: Dinizio Jr, Ruland, Doherty, Ghosio, Evans ABSENT: Scott A. Russell Generated September 21, 2016 Page 47