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Home My WebLink AboutMPD-08/11/2016 DECEIVED MEETING AGENDA DEC - 7 2016 Mattituck Park District Board of Commissioners Meeting & Budget Vote Southold Town Cleric Thursday, August 11, 2016 @ 6:30 P.M. Presiding Commissioners Gerard Goehringer, Co-Chairperson Michael Ryan, Co-Chairperson Nicholas Deegan, Commissioner Call to Order Pledge Approval of 7/13/16 Meeting &7/25/16 Special Meeting Minutes Presented via email Treasurer's Report Shelley Maddaloni Clerk's Report Lydia Tortora Maintenance Report Ed Grohoski PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Budget Vote today from 5:00 p.m. to 8:00 p.m. 1. Tree Work at Veterans Park and Yacht Club Properties 2. Tree Issue— Lodge 3. Aerator Quotes 4. Nawrocki Smith LLP — Engagement Letter 5. Veterans Park Bathroom Facility 6. Mattituck Park District Employee Handbook RESOLUTIONS Resolution No. 2016-77 approving the purchase of Sage50 software for'accounting purposes Resolution 2016-78 amending Resolution 2016-44 amending the Field Use Policy to include a late penalty fee Resolution 2016-79 authorizing the purchase of an aerator for field use Resolution 2016-80 retaining L.K. McLean Associates, P.C.for professional engineering, architectural and design services in connection with the Veterans Park Bathroom Facility Resolution 2016-81 authorizing Co-Chairpersons to execute Nawrocki Smith LLP engagement letter for auditing services Resolution 2016-82 approving Bill Register and authorizing payment of current bills PUBLIC COMMENTS MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES AUGUST 11,2016 Attendance RECEIVED Gerard Goehringer, Co-Chairperson Nicholas Deegan, Commissioner D EC - 7 2016 David Prokop,Legal Counsel Shelley Maddaloni,Treasurer Southold To Lydia Tortora, Clerk Town Clerk Lynne Krauza, Secretary CALL TO ORDER Secretary L. Krauza called the meeting to order at 6:29 p.m. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES G. Goehringer asked if there were any changes to the July 13 or July 21, 2016 Minutes. S. Maddaloni said it doesn't matter if there are changes to the Minutes because they are approved by the Commissioners. Motion by G. Goehringer, seconded by N. Deegan,all in favor and motion carried to approve the Minutes from the July 13, 2016 meeting submitted via email. It was agreed that the approval of the July 25,2016 Special meeting submitted via email will be placed on September's meeting agenda for approval. TREASURER'S REPORT S. Maddaloni reported that cash totaled$25,169.59, Money Market Account totaled $1,212,613.20,petty cash totaled$480.00, assets totaled$1,238,262.79, liabilities totaled $3,372.97,fund balance totaled$1,234,889.82, leaving a liabilities and fund balance total of $1,238,262.79. N. Deegan questioned the bill for the Breakwater signs and G. Goehringer asked if$11,000 for payroll in the last two pay periods included all employees. The East End Sporting Goods bill was for the shirts for the new Beach Attendants. She said the McLean bill is the first installment due them for the Aldrich Lane Building Addition. She said the bill for Laurel Stone(topsoil),Post Office (stamps)and Reflective Image (two signs at Breakwater)were not standard monthly bills. She questioned the sign at Breakwater that states "private property"and G. Goehringer said the Southold Town Police asked us to install these signs. D. Prokop said we have to be more careful with ensuring that we have Purchase Orders for all emergency purchases as well. He asked L. Tortora to bring him some blank Purchase Order forms to be completed at tonight's meeting. He said that the bill for All Out Fire Equipment should state what it is for and S. Maddaloni said she will pull out the bill and that she thought it was an annual bill for the Lodge. D.Prokop said that tonight we will complete Purchase Orders for Reflective Image,McLean Associates and All Out Fire Equipment. G. Goehringer asked if purchasing additional materials for the top of the Vets bulkhead would require a Purchase Order and it does if over$500. S. Maddaloni said she was curious after looking back at the State Comptroller's website for emergency bidding services whether verbal or email bids are accepted. D. Prokop said we have tried to follow this in the past. S. Maddaloni said the alarm permit for the Lodge was renewed with the Town and Verizon removed two unused phones from our account and will issue a credit for 3 months so our future bills will be lower. She said she was curious about the bill for Sound Shore Irrigation because it seems like a lot the past two months and asked whether it was for improvements. N. Deegan said he asked them to come back to Aldrich Lane and fix sprinkler heads to improve drainage and he doesn't feel like they are paying close enough attention to the fields. He said they also did work at Yacht Club and Bay Avenue. He said they recommended adding some sprinkler heads and N. Deegan and G. Goehringer agreed to add these heads. N. Deegan asked L. Tortora to advise when their contract expires. He also asked what we have spent to date with them. She said she doesn't foresee any budget modifications at this point. D. Prokop asked if the FEMA check was reflected in the budget. S.Maddaloni said she is working on the bank reconciliation and asked John Cushman and he gave her a format that she can use. She said the check came in and L. Tortora deposited it and that L. Tortora doesn't give her receipts beyond the 31 st. L. Tortora stated that the auditors recommended that her reports close out at the end of the month. She said the deposit was made on 8/2/16 and it is not reflected in her Report or the budget. S. Maddaloni said she showed it on the balance sheet and moved the monies out of the checking account and put it into the Money Market Account as of today. She said she didn't log it because she doesn't input monies until the receipts from deposits at the bank are given to her by L. Tortora. L. Tortora said in the past we have had line items in the budget for Federal monies and S.Maddaloni said we still do in A.4960. L. Tortora said this money will be reflected in her September Report. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to accept and approve the Treasurer's Report. CLERK'S REPORT L. Tortora said it has been extremely busy this month with double bookings on weekends for the Picnic Area and Community Room. She said there was a large crowd here last Saturday with a large tent and things went smoothly. She said the only issue for this group was with the tent company. She said people are happy with the Community Room. D. Prokop and the Commissioners audited DiDonato and Volinski and everything was found to be in order. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to accept and approve the Clerk's Report. MAINTENANCE REPORT N. Deegan said the men's timesheets are in a folder in the office for review. 2017 PROPOSED BUDGET VOTE The budget vote was held today from 5:00 to 8:00 p.m. The results are as follows: Total Ballots cast: 26 Poll Votes cast: 25 Absentee Ballots: 0 Affidavit Ballots: 1 Yes Votes: 19 No Votes: 7 TREE TRIMMING AND/OR REMOVAL RFP FOR VETS&YACHT CLUB D. Prokop said we will need to rebid this project and attach the prevailing wage documents to our RFP. He will email the information to L. Tortora. It was agreed that we will pass a resolution this evening to reject all prior bids and authorize the Clerk to solicit bids that will include the prevailing wage information. Our RFP includes grinding stumps. L. Tortora will select dates and they will have 10 days to submit their bids. TREE ISSUE AT THE LODGE N. Deegan said he looked at the tree issue at the Lodge and the maintenance men will trim it. G. Goehringer said we need to see the Lodge building when you come around the corner. N. Deegan said he didn't agree. He said they will start with low hanging branches and during the winter will trim more. He said the guys will start with the driveway. G. Goehringer reminded everyone that the Lodge building has burned down twice in the past. L. Tortora said the building burned down about 6 months after the Community raised the funds and built the building and then again about 8 years ago. The last time the building was rebuilt it did not include a fireplace. G. Goehringer said he will discuss this with M.Ryan. This matter will be placed on the 9/6/16 Work Session Agenda. AERATOR QUOTES N. Deegan said L. Tortora has the quotes. He said we need to aerate before the frost and seed to have better grass. The quotes received are as follows: Northeastern Equipment$3,201,Kaelin's Service Center$3,151,Malvese Equipment$3,425 and Grodski Mower'Service$3,375. It was agreed that we will purchase the aerator from Kaelin's. NAWROCKI SMITH LLP ENGAGEMENT LETTER D.Prokop said he asked them for a 30-day termination provision. S. Maddaloni asked what we are engaging them to do. D. Prokop said the scope of work is attached to their engagement letter and it is for services relative to compliance in the event of an audit and they will provide a monthly report to the Commissioners. The scope of work will include items such as bank reconciliations,payroll,withholding,etc. S. Maddaloni said if we downgrade to Sage50 to one user she would consider herself the only user. She said she would like to speak with the auditors to see how best to proceed and asked whether they will need to use her computer. D. Prokop said they will need to interface with her on bank reconciliations and will need access to the records. She asked if this was to verify her work. He said they need to ensure no errors on bank reconciliations and checks, etc. She said bank reconciliations are done within the software that we use. She said John Cushman gave her a copy of what he used to do. She said she is not a Commissioner and only has certain latitude in her opinion. She said she doesn't understand their fee of$1,000 per month for what they are proposing to do. D. Prokop said we did look at other auditing companies for fees. N. Deegan suggested we look into a sole proprietor for this work. He feels that a CPA would be more suited to our needs. D.Prokop said we need to utilize someone that understands the guidelines for which we need to operate. S. Maddaloni said she didn't feel like the auditors completely understood how we operate when they performed the recent audit. She said she wants to know what is expected of her and how often she will have to be on call. She said their fee seems like a lot of money to her. N. Deegan said we can try it for one year with this firm and see how it goes and that next year we can consider a CPA. D. Prokop said we passed a resolution at the 7/13/16 meeting to retain them and tonight is to accept their engagement letter. He asked if this was open to debate this evening after passing the resolution last month. S. Maddaloni said she thinks it is too expensive. N. Deegan said we can still look around and see if we can find someone and we can take it month to month with this firm. D.Prokop said that we discussed this last month and N. Deegan agreed to proceed and asked if we are following last month's resolution or not. S. Maddaloni said she is trying to get information and not criticize. D. Prokop said to N. Deegan that you passed a resolution and what do you want to do now. N. Deegan said he is trying to explain to S.Maddaloni what we can do. D.Prokop said the auditors will make it convenient and accommodate,if possible, S. Maddaloni's schedule. S. Maddaloni said she is not certain how they will achieve points 2 and 3 in their scope of work. He said they will have to access payroll. S. Maddaloni said it doesn't seem to amount to $1,000 per month worth of work. She said as Treasurer she watches what we spend and yet can't vote on anything and in her opinion the fees don't add up to the work to be done. VETERANS PARK—BATHROOM FACILITY N. Deegan said we met with the Trustees and they had no objection if we raise the building 30 inches to access the existing septic system and injection pump. He said it is considered in kind in place. He said they would like a smaller building. The current proposed building is 21' x 28' and they would like to see something smaller like 12' x 24'. He said we need to make sure the porta potties are always in place. He said that the County along with the Health Department are changing the rules after the first of the year and they are shying away from cesspools. G. Goehringer suggested N.Deegan go online and look at RI Premier and they start with waterfront and then inland and they produce clean water going back into the Sound with their new systems. He said they require a maintenance and inspection yearly. Chris Dwyer still owes the Commissioners information from the August Work Session. G. Goehringer said we can clean out the old storage shed and make room for the lifeguard's equipment. He said the Trustees are okay with a pre-cast building. L. Tortora suggested we advise Chris Dwyer of the size of the building preferred by the Trustees. J. Mehan expressed her concern that we have more than one bathroom stall and a changing area. N. Deegan said that our goal should be to complete this by next summer. MATTITUCK PARK DISTRICT EMPLOYEE HANDBOOK N. Deegan said we had completed an employee manual in 2009 or 2010 and modeled it after the Town of Southold. He said we should review the manual to see whether there is language regarding uniforms for employees. He said the maintenance crew were given shirts in the past and that Ed wears his. S. Maddaloni asked why we are going to start this and said everyone knows what I am talking about. She asked if there was a complaint that prompted this discussion. G. Goehringer said there was no complaint and that it is easier for the public to spot an employee in a uniform. She said she heard there was a public complaint. D.Prokop asked S. Maddaloni if we need to have an Executive Session discussion and she said she won't have a say anyway. G. Goehringer said if you are referring to a specific person then we will need to discuss it in Executive Session. G. Goehringer said he has not read the manual and suggested we place it on the 9/6/16 Work Session Agenda and N. Deegan did not agree. L. Tortora said she is ordering tee shirts for certain personnel and some of the crew need new shirts as they are old and ratty looking now. N. Deegan said to order shirts for those employees that do not have them and L. Tortora will take care of this. S.Maddaloni said you may want to adjust page 13. L. Tortora said she was here when the policy was written and this is not a mandate. MISCELLANEOUS S. Maddaloni said she looked into the issue with Google and our website and after 95 calls she finally spoke with someone helpful. The Google rep said she would send her documentation on how to block or remove the Google link from coming up. She said there is a risk of reducing the ability for a person doing a Google search to reach our website. She said she can do this as a temporary measure for 90 days. L. Tortora said it sounds like if we do this,we will risk our .org website. She said she has had several complaints from people about not being able to access our website. She said there are 4-5 methods to file a complaint against Google. S. Maddaloni said they don't own it so it is not theirs to remove. She said we could look into password protecting it. It was agreed that S.Maddaloni and L. Tortora will discuss this matter and report back to the Commissioners. L. Tortora said she is in the process of scheduling a meeting with Anne Smith, Superintendent of the Mattituck-Cutchogue UFSD and two Board members for our 9/6/16 Work Session to discuss the Aldrich Lane fields. She asked G. Goehringer if he would be present at this Work Session and he said he will. G. Goehringer said he will be away as of 10/7/16 for two weeks. L. Tortora will advise all once the meeting is confirmed. G. Goehringer asked N. Deegan to think about whether he would have any interest in leasing the remaining portion of these fields from the School District. N. Deegan said he is interested in having a more workable relationship. G. Goehringer said the School District has not been willing to do anything the past couple of years and N. Deegan said he believes they are more willing to cooperate now. J. Mehan asked if Cornell has met with the maintenance staff. G. Goehringer said Chris Dwyer is following up on the Town Board approval for the pavilion at Breakwater. N. Deegan asked if we have a permit to do work at Wolf Pit to trim bushes. G. Goehringer said we do not and suggested N. Deegan speak with the Trustees. N. Deegan said he will contact the Trustees. S. Maddaloni said that she thought what M. Ryan said about Sage50 pricing being a gimmick was interesting and she would like to know what he meant by that and would have liked him to be present at this meeting. D. Prokop said that M. Ryan's comment wasn't that Sage was using gimmicks but more that he wanted us to be careful before committing to something. S. Maddaloni said she would like to purchase the Sage50 product tomorrow. D. Prokop said we will need to complete a Purchase Order for this purchase. S. Maddaloni said she will follow up with Sage regarding whatever D. Prokop thinks constitutes a contract. J.Mehan said she would like the Commissioners to have a set meeting schedule monthly and N. Deegan agreed. PUBLIC COMMENT Janet Mehan and Greg Maddaloni were in attendance from the public. EXECUTIVE SESSION Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried for the Commissioners and S.Maddaloni to go into Executive Session at 8:00 p.m.to discuss personnel. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to come out of Executive Session at 8:30 p.m. RESOLUTIONS Resolution 2016-77 approving the purchase of Sage50 software was unanimously approved. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to unanimously approve Resolution 2016-77. Resolution 2016-78 amending Resolution 2016-44 regarding the Field Use Policy was unanimously approved. Motion by G. Goehringer, seconded by N. Deegan,all in favor and motion carried to unanimously approve Resolution 2016-78. Resolution 2016-79 authorizing the purchase of an aerator for field use was unanimously approved. Motion by G. Goehringer, seconded by N. Deegan,all in favor and motion carried to unanimously approve Resolution 2016-79. Resolution 2016-80 retaining L.K. McLean Associates,P.C. for professional engineering, architectural and design services in connection with the Veterans Park Bathroom Facility was unanimously withdrawn. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to withdraw Resolution 2016-80. Resolution 2016-81 authorizing Co-Chairpersons to execute Nawrocki Smith LLP's engagement letter for auditing services was unanimously approved. Motion by G. Goehringer, seconded by N.Deegan,all in favor and motion carried to unanimously approve Resolution 2016-81. Resolution 2016-82 approving the Bill Register and payment of the current bills was unanimously approved. Motion by G. Goehringer, seconded by N. Deegan,all in favor and motion carried to unanimously approve Resolution 2016-82. Resolution 2016-83 rejecting all bids for tree trimming and/or tree removal at Yacht Club and Veterans Park properties and to authorize the Clerk to solicit bids to include the prevailing wage documentation was unanimously approved. Motion by G. Goehringer, seconded by N. Deegan,all in favor and motion carried to unanimously approve Resolution 2016-83. Resolution 2016-84 setting the September meeting schedule was unanimously approved. Motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to unanimously approve Resolution 2016-84. There being no further business to come before the meeting,motion by G. Goehringer, seconded by N. Deegan, all in favor and motion carried to adjourn the meeting at 8:30 p.m. RESOLUTION 2016-77 RESOLUTION AUTHORIZING PURCHASE OF SAGE50 SOFTWARE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize the Treasurer to purchase Sage50 product software from Sage Software Inc. at a cost not to exceed $705.00 to be used as the accounting software for the Park District; and be it further RESULT: ADOPTED 8/11116 (Unanimous) RESOLUTION 2016-78 RESOLUTION AMENDING RESOLUTION 2016-44 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend Resolution 2016-44 as follows: RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the Field Use Policy to innlurle a late penalty foe for neFmi+ applino+ionc effen+ive immediately, at the dicnre+ion of the Bear l of VT�T7GGiiQCG7�R'ril �w.�v.v..v.. v. ...v vvw..�. v. ` Gemmissionem that may he amended from time to time. specify a late penalty fee for completed permit applications and to amend the deadline for receipt of same, and to establish a time frame for team practices and field availability; and be it further RESOLVED that completed field use applications must be submitted to the Mattituck Park District Clerk at least ten (10) days prior to field usage; incomplete applications received after the due date are subject to a $50.00 late penalty fee for the first week and $50.00 for each week thereafter; and be it further RESOLVED that to maximize use of the fields, team practices are limited to 1.5 hours, two (2) times per week, unless scheduling allows otherwise; times available for practice on weekdays will be from 4:00 p.m. to 5:30 p.m., 4:30 p.m. to 6:00 p.m., 6:00 p.m. to 7:30 p.m. and 7:30 p.m. to 9:00 p.m., unless scheduling allows otherwise. RESULT: ADOPTED 8/11/16 (Unanimous) RESOLUTION 2016-79 RESOLUTION APPROVING THE PURCHASE OF AN AERATOR FOR FIELD USE RESOLVED that the Board of Commissioners hereby authorize, after obtaining four (4) quotes, the purchase of a Ryan 48" aerator, assembled, from Kaelin's Service Center & Equipment, Inc., at a cost not to exceed $3,151.00. RESULT: ADOPTED 8/11/16 (Unanimous) RESOLUTION 2016-80 RESOLUTION RETAINING L.K. McLEAN ASSOCIATES, P.C. FOR PROFESSIONAL ENGINEERING, ARCHITECTURAL AND DESIGN SERVICES, INCLUDING PERMITTING, FOR THE VETERANS PARK BATHROOM FACILITY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby retain L.K. McLean Associates, P.C. for professional engineering, architectural and design services, including permitting, for the Veterans Park Bathroom Facility Project, all in accordance with their Proposal dated , 2016, at a cost not to exceed $ RESULT: WITHDRAWN 8/11/16 (Unanimous) RESOLUTION 2016-81 RESOLUTION AUTHORIZING CO-CHAIRPERSONS TO EXECUTE ENGAGEMENT LETTER WITH NAWROCKI SMITH LLP FOR AUDITING SERVICES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorizes the execution by Co-Chairpersons, Gerard Goehringer and Michael Ryan, of the Nawrocki Smith LLP engagement letter for auditing services, pursuant to their engagement letter dated July 27, 2016, at a cost not to exceed $1,000 per month, subject to the approval of Legal Counsel. RESULT: ADOPTED 8111/16 (Unanimous) RESOLUTION 2016-82 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the August 11, 2016 meeting and further authorize payment of the current bills. RESULT: ADOPTED 8/11/16 (Unanimous) RESOLUTION 2016-83 RESOLUTION REJECTING ALL BIDS FOR TREE TRIMMING AND/OR TREE REMOVAL AT YACHT CLUB & VETS PARK PROPERTIES AND AUTHORIZING THE CLERK TO SOLICIT BIDS FOR SAME RESOLVED that the Board of Commissioners of the Mattituck Park District hereby reject all prior bids received for tree trimming and/or tree removal and hereby futher authorize the Clerk to solicit bids to include the prevailing wage documentation. RESULT: ADOPTED 8/11/16 (Unanimous) RESOLUTION 2016-84 RESOLUTION SETTING MEETING DATES FOR SEPTEMBER 2016 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of September 2016: Work Session on Tuesday, September 6, 2016 and monthly meeting on Tuesday, September 13, 2016 at 6:30 p.m. RESULT: ADOPTED 8/11116 (Unanimous) f , a Mattituck Park District Balance Sheet 8/11/2016 Assets Account Account Name Balance A.200 Cash 25,169.59 A.201 Cash in Time 1,212,613.20 A.210 PettyCash 480.00 Total Assets 1,238,262.79 Liabilities Account Account Name Balance A.021 NYS Tax Payable 303.58 A.022 Federal Tax Payable 947.67 A.026 FICA Tax Payable 2,121.72 Total Liabilities 3,372.97 A.909 Fund Balance 1,234,889.82 Total Liabilities plus Fund Balance 1,238,262.79 C _. vo\& BILL REGISTER ,AUGUST 2016 Check Payee Date Amount 25529 ADVANCE AUTO 8/11/2016 $50.48 25541 ALL OUT FIRE EQUIPMENT 8/11/2016 $1,004.00 25564 BP 8/11/2016 322.97 25534 C.F.VAN DUZER 8/11/2016 $35.95 25556 CALLAHEAD 8/11/2016 $307.07 VETS 25559 CALLAHEAD 8/11/2016 $49.00 ALDRICH 25560 CALLAHEAD 8/11/2016 $49.00 YACHT CLUB 25555 CARECONNECT 8/11/2016 $1,499.00 25542 EESG 8/11/2016 $38.00 SHIRTS 25531 HOME DEPOT 8/11/2016 $162.97 25557 L.K. McLEAN 8/11/2016 $1,300.95 PAYMENT#1 25537 LAUREL STONE 8/11/2016 $57.90 TOPSOIL 25535 MARJAM 8/11/2016 $139.10 25565 MATTITUCK PLUMBING 8/11/2016 $157.00 25544 MATTITUCK SANITATION 8/11/2016 $190.08 VETS 25550 MATTITUCK SANITATION 8/11/2016 $259.00 ALDRICH 25551 MATTITUCK SANITATION 8/11/2016 $190.08 VETS 25547 NATIONAL GRID 8/11/2016 $73.13 25540 NYSIF 8/11/2016 $588.41 25546 JOPTIMUM 8/11/2016 $196.50 25533 ORLOWSKI 8/11/2016 $213.26 JULY 25561 PROKOP, DAVE 8/11/2016 $928.33 ACH PAYCHEX 8/11/2016 $66.73 25527 POSTMASTER 8/11/2016 $94.00 stamps 25545 PSEG 8/11/2016 $1,727.35 25530 PSEG 8/11/2016 $27.97 25549 REFLECTIVE IMAGE 8/11/2016 $1,090.00 PRIVATE PROP.SIGN 25543 SOUND SHORE IRRIGATION 8/11/2016 $334.88 25552 SOUND SHORE IRRIGATION 8/11/2016 $156.76 25553. SOUND SHORE IRRIGATION 8/11/2016 $69.00 25562 STAPLES 8/11/2016 $95.28 25548 1 STORR TRACTOR 8/11/2016 $202.56 25558 SOUTHOLD TOWN CLERK 8/11/2016 $180.00 2 YEAR PERMIT, DUMP "voided 25532 SOUTHOLD TOWN SOLID WASTE 8/11/2016 $26.40 25538 TIMES REVIEW 8/11/2016 $71.71 LEGAL NOTICE/BUDGET 25539 TOWN CLERK 8/11/2016 $10.00 LODGE ALARM PERMIT 25563 VERIZON 8/11/2016 $32.90 25536 VERIZON WIRELESS 8/11/2016 $43.12 CREDIT FOR 2 UNUSED PHONES TOTAL: $12,040.84 add-on 25566 Diane Cotugno 8/23/2016 $48.00 Budget Vote 2016 25567 Christine Elliott 8/23/2016 $48.00 Budget Vote 2016 25568 TOWN OF SOUTHOLD 8/23/2016 $120.00 1 YEAR DUMP PERMIT ACH I SAGE SOFTWARE 1 8/11/20161 $705.00 1 2 YEARS SAGE 50 r - Date:08/11/2016 Page no. 1 Time: 4:06 PM Mattituck Park District P.O. Box 1413 Mattituck,New York 11952 Account Account Name Current Budg Month To Date Year To Date Remaining Budg A,1001 Real Property Taxes 420,391.00 0.00 420,391.00 0.00 A.1090 Interest-Real Prop.Tax 0.00 0.00 0.00 0.00 A.2401 Interest&Earnings 1,090.00 0.00 246.67 843.33 A.2440 Concession Rental 400.00 0.00 0.00 400.00 A.2590 Beach Permits 10,160.00 0.00 16,115.00 -5,955.00 A.2620 Forfeited Bid Deposits 0.00 0.00 0.00 0.00 A.2650 Sale of Excess Materials 0.00 0.00 1,043.00 -1,043.00 A.2655 Ramp Keys 100.00 0.00 0.00 100.00 A.2701 Refunds Prior Year Exp. 100.00 0.00 1,287.52 -1,187.52 A.2705 Gifts&Donations 650.00 0.00 1,375.00 -725.00 A.2771 Other-Revenues 21,935.00 0.00 25,567.50 -3,632.50 A.3000 Sale of Real Property 0.00 0.00 0.00 0.00 A.030 Bid Deposits 0.00 0.00 0.00 0.00 A.4960 Federal Emerg.Man.Aid 0.00 0.00 0.00 0.00 A.599 Appropriated Fund Balance 80,930.00 0.00 0.00 80,930.00 Total Revenues 5351756.00 0.00 466,025.69 69,730.31 Expenditures Parking Attendants A.5650.12 Parking Attend.,Hourly 19,000.00 2,101.22 8,588.20 10,411.80 Total Parking Attendants 19,000.00 2,101.22 8,588.20 10,411.80 Parks A.7110.12 Parksr Part-Time Hourly 20,000.00 0.00 10,310.00 9,690.00 A.7111.12 Parks,Full-time Hourly 87,200.00 3,196.84 57,802.91 29,397.09 A.7112.12 Parks,Office 35,000.00 1,395.61 20,747.47 14,252.53 Total Parks Personnel 142,200.00 4,592.45 88,860.38 53,339.62 Capital Outlay A.7110.242 Site Improvements 100,000.00 1,349.95 2,749.95 97,250.05 A.7110.243 Equipment 29,000.00 202.56 710.52 28,289.48 Total Capital Outlay 129,000.00 1,552.51 3,460.47 125,539.53 Contractual Expenses A.1980 MTA Payroll Tax 0.00 0.00 0.00 0.00 A.7110.411 Supplies&Materials 45,000.00 2,217.59 33x012.57 11,987.43 A.7110.410 Prompt Payment Discounts 0.00 0.00 0.00 0.00 A.7110.412 Office Stationary 500.00 0.00 0.00 500.00 A.7110.421 Telephone 3,900.00 272.52 3,087.20 812.80 A.7110.422 Electric 10,000.00 1,755.32 9,884.42 115.58 A.7110.423 Water 500.00 0.00 105.59 394.41 A.7110.424 Natural Gas 5,000.00 109.08 2,793.73 2,206.27 A.7110.431 Insurance 25,000.00 588.41 9,303.80 15,696.20 A.7110.442 Site Maint/Facility Rprs 25,000.00 2,716.87 12{223.47 12,776.53 A.7110.443 Equipment Repairs 6,000.00 50.48 1,142.53 4,857.47 A.7110.451 Legal Council 12,000.00 928.33 7,426.64 4,573.36 A.7110.452 Secretary 6,400.00 258.17 4,306.60 2,093.40 A.7110.453 Treasurer 7,400.00 289.66 4,915.76 2,484.24 A.7110.454 Election Tellers 300.00 0.00 0.00 300.00 A.7110.455 Auditing Services 10,000.00 0.00 0.00 10,000.00 A.7110.461 Postage 550.00 94.00 192.00 358.00 A.7110.462 Permits 475.00 190,00 490,00 -15.00 Total Contractual Expense 158,025.00 9,470.43 88,884.31 69,140.69 Beaches A.7180.11 Beach Manager 5,400.00 993.17 31970.46 4429.54 A.7180.12 Beaches,Hourly 25,000.00 3,350.91 9,610.76 15,389.24 Total Beaches 30,400.00 4,344.08 13,581.22 16,818.78 Employee Benefits A.9030.8 FICA,Employee Benefits 14,000.00 19.22 5,974.40 8,025.60 A.9050.8 Unemployment Insurance 0.00 0.00 0.00 0.00 A.9060.8 Medical Insurance 26,000.00 1,499.00 9,603.00 16,397.00 Total Employee Benefits 40,000.00 1,518.22 15,577.40 24,422.60 Date:OB/1 /2916 Page no.2 Time: 4:06 PM Mattituck Park District P.O. Box 1413 Mattituck,New York 11952 Account AccouA Name Current Budg Month To Date Year To Date Remaining Budg Total Expenditures 518,625.00 23,578.91 218,951.98 299,673.02 Clerk's Report of Receipts Period Covering ,July 1 - ,July 31 , 2016 Deposit Other Revenue Picnic Comm Total Beach Federal oncessio Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental January Report 1,525.00 $ - $ 828.75 $ 2,353.75 $ - $ - $ - - February Report 65000 $ 150.00 $400 00 $ 330.00 $ - $ 1,530.00 $ - $92500 $ - - March Report 25000 $200.00 1600.00 1190.00 $ 793.00 $ 4,033.00 $ - 450.00 $ - - ,April Report 3,25000 $ 450.00 $ 800.00 1,570.00 $ 250.00 6,320.00 $ - $ - $ -May Report 400.00 250.00 1450.00 11000 $ - 2,210.00 $ 3,110.00 $ - $ - - June Report 1,050.00 750.00 2600.00 1,18875 $ - 5,588.75 $ 4,810.00 $ - $ - - Totals previously reported $7,125 00 $1,800.00 $6,850.00 $4,147.50 1,043.00 $20,965.50 $ 7,910.00 1375.00 $ - - JULY Report 7/1/16 Carol L Worth Usage Fee 7/15/16 40000 Barbara Goehnnger Usage Fee 7/9/16 12500 Gerard Goehringer Usage Fee 7/9/16 12500 James&Kim Nachbaur Usage Fee 7/16/16 100.00 7/1/16 Beach&Guest Permits 7/1/16 470.00 7/2/16 Beach&Guest Permits 7/2/16 810.00 7/3/16 Beach&Guest Permits 7/3116 920.00 7/4/16 Beach&Guest Permits 7/4/16 980.00 7/5/16 Karenann Volinski Usage Fee 7/31/16 400.00 7/6/16 Beach&Guest Permits 7/5&7/6 490.00 7/8/16 Beach&Guest Permits 7/7&7/8 18000 7/8/16 Frank DiDonato for Beth Morris Usage Fee 8/6/16 450.00 7/10/16 Beach&Guest Permits 7/9&7/10 300.00 7/12/16 GSSC Troop 488 Usage Fee 8/12,13&14 450.00 GSSC Troop 2081 Usage Fee 7/29,30&31 47500 7/12/16 Beach&Guest Permits 7/11 &7/12 350.00 7/15/16 Beach&Guest Permits 7/13, 14&15 490.00 7/16/16 Beach&Guest Permits 7/16/16 340.00 1 9/13/2016 r� t Clerk's Report of Receipts Period Covering ,July 1 - ,July 31 , 2016 Deposit Other Revenue Picnic Comm Total Beach Federal oncession Date Group/Payee Description Dates Booked Lodge Area Room Fields Other Other Rev. Permits Donations Aid Rental 7/17/16 Beach&Guest Permits 7/17/16 600.00 7/18/16 First in Service Staffing Sol,LLC Usage Fee 8/21/16 25000 Regina&Marc Mehalakes Usage Fee 7/30/16 400.00 Sean&Kathy Driscoll Usage Fee 8/13/16 400.00 Janet Marron Usage Fee 7/30/16 10000 - 7/20/16 Beach&Guest Permits 7/18,19&20 46000 7/22/16 Beach&Guest Permits 7/21 &7/22 52000 7/23/16 Beach&Guest Permits 7/23/16 575.00 7/24/16 Beach&Guest Permits 7/24/16 300.00 7/26/16 GSSC Troop 1162 SU 17 Usage Fee 8/26, 27&28 400.00 Lillian Wagner Usage Fee 9/4/16 50.00 Love Lane Kitchen Usage Fee 8/17/16 400.00 7/28/16 Beach&Guest Permits 7/25-7/28 360.00 7/29/16 Beach&Guest Permits 7/29/16 70.00 7/30/16 Beach&Guest Permits 7/30/16 390.00 7/31/16 Beach&Guest Permits 7/31/16 21000 JULY RECEIPTS- $1,325.00 $600 00 $2,600.00 $ - $ - $4,525.00 $ 8,815 00 $ - $ - $ - YEAR TO DATE $8,450.00 $2,400 00 $9,450.00 $4,147.50 $1,043.00 $25,490.50 $ 16,725 00 1375.00 $ - $ - 2 9/13/2016